It:

!,J

KANNURM"UNIVERSITY
(Abstract)
Revised rules for issuing duplicate Marklist/Grade Card/Degree Certificates- Syndicate
resolution implemented- Orders issued

EXAMINATION BRANCH
EG1.1/17303120L9 Kannur,Dated: 01.06.2020

Read:-l. Note to Slrndicate No : EG1.1 l17O73t2OL9 dated 26tOZl2O2O

2. Resolution 2020. 1,40 of the Syndicate meeting held and confirmed on
LOn3,12020

ORDER

L. Syndicate at its meeting held on L0-03-2020 vide item no 2020:140 approved the
revised rules for issuing duplicate Mark lists/Grade Card/Degree Certificate till verification of
application through NAD is started. The syndicate resolution has been implemented.
2. As per the orders of the Vice Chancellor, the revised rules for issuing duplicate Mark
lists/Grade Card/Degree Certificate approved by the syndicate is implernented and the revised
rules will be in force till NAD becomes operational.
3.The revised rules are
applicable for issuing Marklists/Grade Cards/Degree certificate
whether uploaded on NAD or not.
4.The revised rules are appended.
5.Orders are issued accordingly.

sd/-
Dr. Vincent P J
CONTROLLER OF EXAMINATIONS

To: 1. Principals of all affiliated colleges.

2. PS tO VC/PA to PVC/PA to Rr
3..All JRs/DRs/ARs/SOs in Examination Br
4. Computer Programmer (for posting on website)

Copy To: PA to CE

/v
Fcrwarded I By Order

secy,5rrr{+rcea
V
Appendix to U.O.No EG1.1/17303/2019 dated ..1r.6-2020.
Ru les f o r o btai n in g d u ol icate/tripl icate Deg ree Certif icate IG rad e card/Marklist.
1 .ln case of loss or destruction of Degree certificate/Grade card/ Marklist a candidate may
obtain a duplicate Degree certificate/Grade card/ Marklist on submitting an application to the
Controller of examinations, Kannur University in the prescribed format (Annexure 1) with
receipt of the prescribed fee and an affidavit in the prescribed format (Annexure 2) on non
judicial stamp paper signed and certified by a Notary appointed under Notaries Act.
2. When the candidate surrenders the remnants of the damaged/spoiled Degree
certificate/Grade card/ Marklist and on verifying the details therein, duplicate may be issued on
the basis of an affidavit in plain paper signed by the candidate (Annexure 2- excluding the part
meant for Notary).ln ascertaining whether the document, the remnants of which are produced,
has been issued by this University or not, the decision of the Controller of Examinations shall
be final.lf the details of documents cannot be identified from the remnants, the candidate shall
submit the affidavit signed before the Notary.
3. lf the certificate is lost in foreign countries, affidavit obtained from the lndian
Embassy/Consulate of that Country( Annexure 2-with appropriate changes), shall be submitted
instead of affidavit signed before Notary.
4.The candidate shall remit fee prescribed for duplicate. Fee once remitted will not be refunded
or adjusted.
5. Defective application, and application and affidavit not in the prescribed formats will not be
considered.
6.lf the lost documents include more than one document of different programmes, only a single
affidavit is enough. But applications and chalan for duplicate documents of different
programmes shall be submitted separately, along with the photocopy of affidavit . ln such
cases, the fact that original affidavit has been submitted with other application, shall be written
on the copy of affidavit .
7. The above said procedure shall be followed for issuing triplicate of the document in cases
where the duplicate already issued is lost and this fact shall be appropriately mentioned in the
affidavit.
E.Decision of the Controller of Examination will be final on all matters relating to the
admissibility of application and affidavit.
Annexure l-.

KANNUR UNIVERSITY
APPLICATION FORM FOR DUPLICATE DEGREE CERTIFICATE/GRADE
CARD/MARKLIST
(Strike off whichever is not applicable)

L. Name of the candidate (in block letters) :

2. Name of the Course/Programme/Branch with period of study:

3. Name of College/Dept./Centre of Examinations :
4. Register Number :

5. Permanent Address for communication with PIN code(in block letters) :

6. Address for communication with PIN code(in block letters)

7. Mobile Number
Email ld
S,Details of Certificate /Grade Card/ Marklist lost
& Year of

Ceftificate iGrade Card/ Marklist

l0.Details of fee remitted:

3halan Number {mount )ate )etails of Bank/online remittance

1-l.Details of Affidavit Taken

a) Name of the Notary:

 b) Date of Affidavit

I have read the rules for obtaining duplicate and I certify that all the
information/details furnished above are true and correct.

Place
Date Signature of the
Applicant

Enclosures reouired:
1. Affidavit and self attested photocopy of proof of identity.
2. Chalan receipt
3. Copy of lost Degree Certificate /Grade Card/ Marklist (if available)
4. Self addressed stamped envelope
5. Filled in application for Degree Certificate with relevant documents ( applicable
only for Duplicate Degree Certificate)
lnstructions:
1. Affidavit should be:in non judicial stamp paper worth Rs 100/-
2. Prescribed fee should be remitted.
3. The Application shall be submitted to the Controller of Examinations, Kannur
University.

^l
 Annexure 2.

Format of Affidavit for Duplicate /Triplicate Deoree Certificate/Grade Card/Markls!

aged. .,...... permanent resident of .... .....House

;i;il;i, siit"J;;;;;;til;;;ili;; ;i : : fl::]: i:i:::::::i::;:3i:'e'

PrN code'

with post orrice'PrN code'

;i;il;i: ;t"t;l;; ,"r.,,iv
"ni,,
,,i ;i"i. !:?J,,11?Ji"
I say thaf the original Degree Certificate/Grade Card/Marklist issued to me by the
Kannur University on passing .....(specify semester/year)
...........(specify name of the programme/course) under Register Number

;; ;;;,;;,;;;";"1'T"ff;::"'Ji',[,x;; ;
circu mstan ce/reason).
I l'::]: ::lJ:il',l;:
I say that this affidavit is sworn and signed by me to produce the same before the
Controller of Examinations of Kannur University for the purpose of obtaining duplicate/triplicate
of above mentioned Degree Certificate/Grade Card/Marklist which has been
losUdestroyed/damaged or defaced.
I say that I undertake to inform the Controller of Examination, Kannur University if , as and
when, I find /locate/trace my above mentioned original Degree Certificate/Grade Card/Marklist
and I shall be responsible to procure and surrender the shme to the Kannur University at the
earliest.
I say that I have not put the above mentioned Degree Certificate/Grade Card/Marklist
which has been losVdestroyed/damaged or defaced, to any kind of unfair use and I have not
misused the same for any purpose.
I say that I undertake that in case my above mentioned original Degree Certificate/Grade
Card/Marklist which has been losUdestroyed/damaged or defaced, is put to any kind of unfair
use by any person(s) who has /can wrongly lay hands on it, I shall solely responsible for all and
/ or any damage which may accrue to the Kannur University and I say that I indemnify the
Kannur University from all and /or any acts of any kind in this regard.
I say that all the above information/declaration given by me are true and correct and
nothing therein is false or fabricated. I say that in case of any of the above is found to be
false/wrong/incorrect, I shall be liable for penal action under lndian penal code or any other
legal action in any court of law.
I say that I submit and annex herewith self attested photocopy of my Aaadhar/Election
Photo ldentity Card/Driving License/Pan card/Photo ldentity Card issued by Government
approved or recognized Educational institution, as a proof of my identity. ,,

Date. Signature:
Name of the deponent:
The above deponent, whose identity has been verified, has sworn and signed this affidavit in
my presence on ... ... ...day of ... ... ....

Date and Seal

NOTARY