Enterprise Architecture Desk Reference Exec Summ
Enterprise Architecture Desk Reference Exec Summ
Desk Reference
Executive Summary
Enterprise architecture (EA) is not a new idea, but it is being fostered and applied in
new, innovative ways within todays leading organizations. A truly useful EA program
must move beyond technology to encompass business issues, and enhance the rela-
tionship between IT and the business. Here, we cover the positioning of the EA pro-
gram within the organization, and introduce the basic steps the EA team must take
to make the program successful.
The notion of creating an architectural construct for information technology used within
the enterprise was first introduced some 15 years ago. EA was seen as a master plan to
reach an improved future state for IT that spanned the entirety of an organization. Al-
though this is a noble goal, and still remains the basis for EA efforts, such architectures
often failed to account for the effects of political realities, business expediencies, and
technological change within the average business.
Since the concept of EA was first suggested, IT organizations have grown dramatically
and have taken on increased importance. At the same time, many industries were also in
the midst of rapid, often dramatic changes in the way they did business. Still, the goals of
architecture programs were usually heavily oriented toward technology, rather than
business issues. Most IT architects remained stubbornly wedded to a purely technical
worldview, which muddies the waters with wheel-spinning debates over point products
and narrow standards.
Now, organizations are looking at EA for business reasons. Realizing that change has
become the norm, progressive organizations pursued EA programs in an effort to bring
some order to IT. Today, EA efforts strive for a more complete representation of busi-
ness, information, technology, and applications (see Chapter 4).
The swing toward this more holistic view of EA roughly correlates to the onset of more
distributed business models in many organizations. At the same time, a new generation
of technologically sophisticated business managers infiltrated the boardrooms of large
companies worldwide. These IT-savvy executives looked to technology to enable busi-
ness strategies with tools such as integrated supply chains, data-based marketing, the
virtual workplace, and e-business applications.
Recent economic conditions and the resultant slowdown in IT spending have only served
to reinforce this approach. Enterprise architects must be businesspeople first and infor-
mation technologists second. Having this big-picture perspective is critical to success,
particularly given the gap that exists between business and the IT function, a gap that is
often hard to overcome. In addition, there is often the perception in many organizations
that IT is of secondary importance to what business intends to accomplish.The reality is
that IT is a critical element of making a business what it is. Business expects good, sound
decisions in the domain of technology.
Since 1996, META Group, through its Enterprise Planning & Architecture Strategies (EPAS)
advisory service, has advised hundreds of IT organizations on the development, imple-
mentation, and refinement of their EA programs. The feedback and analysis developed in
and around these engagements have also served to refine our approach to EA, as re-
flected in our Enterprise Architecture Process Model (see Figure 1.1 and Chapter 5).
Enterprise architecture, then, is a process that expresses the enterprises key business,
information, application, and technology strategies and their impact on business functions
and processes. EA institutionalizes disciplined analysis and decision making. It must be driven
by the enterprise business strategy. It must represent a holistic view across the enterprise.
Environmental Trends
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• Change Projects
• Information Projects
• Application Projects Implementation Migration
• Technology Projects Planning Planning
The current version of the process model has been adapted to include a more holistic
view of enterprise architecture beyond enterprisewide technical architecture (EWTA
see Chapter 5), which was the original core of META Groups EA approach. The
EWTA is a logically consistent set of principles, standards, and models that are derived
from business requirements to guide the engineering of an organizations information
systems and technology infrastructure.
A fully realized EA, then, consists of current- and future-state models of these four key
components. These other architecture decision spaces can benefit from exploiting the
processes and governance structures that have been introduced and adopted via the
EWTA (see Chapter 10).
The EA effort is both a process and an entity. From the sequence of EA processes and
analyses, a company will derive various EA artifacts guidelines, principles, frame-
works unique to its situation and strategy. The goal of EA is not simply to create a
sustainable technical infrastructure, but to link business and technical strategy in a self-
reinforcing partnership of ideas and engineering activities.
This report provides a complete overview of EA development and the processes and
skills necessary to support it. But no matter how sophisticated the model, the primary
determinant of an EAs success is the extent to which corporate line managers compre-
hend, support, and enforce it. Enterprise architecture efforts that are not successful in
gaining this support will fail, regardless of the EAs design and engineering quality.
Business executives are demanding their organizations, including IT, get back to basics
and focus on the enterprise as a whole. This is driving a pragmatic rebirth in basic busi-
ness disciplines throughout the organization.Typically, strategy is the only discipline that is
cultivated at the enterprise level. Strategy generates direction for the other disciplines,
but then these are executed at the project level, leading to both duplication of effort and
a lack of overall coherence. Now planning and implementation functions are being ex-
tended across the enterprise as well, including IT. EA provides the means to apply basic
Putting business first means enterprise architects must address the same fundamental
issues as the business in general, and apply those basic disciplines within IT. These include:
Delivering Business Value. More than 70% of IT organizations (ITOs) are run as cost
centers, and more than 90% do not have business-accepted financial models for quantify-
ing the value contribution of the ITO to the business. Companies that struggle with the
question of IT value are asking the wrong question. In reality, the following three distinct
IT value questions exist:
1. What is the value of technology?
2. What is the value of information?
3. What is the value of the ITO?
The value of information is inextricably linked to the value of the business function it
supports.The value of technology is the residual value of the investment, and the value of
the IT organization is the net profit generated by the IT groups contribution.
The value of the ITO is not strictly financial. Companies with mature IT portfolio valua-
tion methods recognize the value of shared corporate goals and human capital, and knowl-
edge of the company must also be considered in the overall valuation of the ITO. Only
when IT portfolio value is quantified can businesses make informed decisions about
continued investment in IT.
An EA program supports business value creation in many ways (see Chapter 2). The
value of EA, however, is manifested in the work of others. Generally, the results of
planning, not the planning itself, are seen as having value. EA efforts, then, must be visible to
senior managers and provide evidence of business value based on solid metrics, scorecards,
and reporting systems. These will demonstrate the architectures impact on IT and busi-
ness investments and on how an architecturally sophisticated approach has mitigated
risk or enabled new opportunities to be exploited.
Enhancing Corporate Agility. The length of business cycles has decreased steadily
during the past two decades. Projects that once had an effective life span of five years
or more may now be developed and modified in near real time, far outstripping the
ability of the typical ITO to react. An EA program instantiates processes within the
organization that foster the development of infrastructure and applications that are
Achieving Cost Control. The current risk-averse economic climate dictates that
discretionary spending, which was a large part of past budget growth, must be watched
closely. While many firms are adjusting key resources, such as staffing and capital, to
compensate, IT initiatives are an earlier consideration and have already started to expe-
rience the reductions. We expect IT organizations will be pressured to reduce non-
discretionary spending as well (percentage-wise consistent with line-of-business [LOB]
cuts). Understanding IT from an investment perspective using portfolio management
techniques is critical (see Chapter 23), as well as being able to communicate the value
proposition of enterprise architecture, infrastructure, and key initiatives in a compelling
business case. EA is not a cost-cutting exercise, but rather a cost-aligning effort. Properly
developed, EA provides a professional, holistic perspective that is critical to transform-
ing and maximizing the IT assets within an organization.
Instead, the primary vehicle for ensuring IT and business alignment should be the enter-
prise program management office (EPMO). The EWTA team brings a technical view to
the table, and the EPMO is focused on coordination of the entire solution portfolio.
Therefore, they are highly complementary in the perspectives they bring toward the
alignment goal. If either the EPMO or the EA process is absent, then the group that does
exist must bear a larger burden/responsibility to facilitate the ongoing business/IT dialog.
In the past, most systems were developed to address a set of known, obvious require-
ments.That approach is no longer tenable.Although change in most organizations is inevi-
table, the specifics of change are usually unknown. Systems and organizational constructs
Facilitating change enables IT to respond in a timely manner to the needs of the business.
It enables the IT organization to be more proactive and anticipate change, rather than
simply dealing with it as the need arises. EA, strategy development, and enterprise pro-
gram management are the key disciplines needed to manage such an environment.
Shifting available resources to achieve desired returns on the investment of those re-
sources, while simultaneously balancing risk across a portfolio, sounds like a financial
experts discipline. Although this is true of those successful in financial markets and with
responsibility for an enterprises financial investment portfolio, it is also true for anyone
with the responsibility of deciding how an organization will allocate its own scarce re-
sources whether time, money, people, or fixed assets in the quest for certain
benefits while tolerating certain levels of risk.
The architecture team is responsible for providing a lower-level, future-state view of the
IT organization. This view includes goals for the ITO, such as future investments in tech-
nology and future investments in skills relative to those new technologies, applications,
and information assets. The IT portfolio should then be tailored to facilitate these goals.
The IT project portfolio is facilitated within the enterprise program management office.
In fact, the entire EA process is implemented and governed through the discipline of
enterprise program management (EPM see Chapter 20). EPM is the key to
EPM, enterprise strategy and planning, and EA not only contribute to, but also overlap
with the portfolio management process (see Figure 1.2). The establishment of an invest-
ment mix is both a strategy and a portfolio management activity. EA not only contributes
recommendations for the creation of portfolios, but also manages the life cycle of many
assets through the management of information technology standards. EPM likewise con-
tributes to and overlaps with portfolio management, but with EPM, the overlap is much
more significant. In some organizations, the project portfolio is the only portfolio to
which management discipline is applied, resulting in the EPM process being synonymous
with portfolio management (PfM). In any case, a portfolio management approach will be
more effective when augmented with added process disciplines of enterprise strategy
and planning, EA, and EPM.
Enterprise
Strategy and
Planning
Portfolio
Management
Enterprise
Enterprise
Program
Architecture
Management
Besides developing and implementing an EA, the EA team will also be responsible for
promoting the EA within the organization, ensuring everyone in the organization not
just IT staff is aware of the benefits, and facilitating change in concert with the EPMO.
All these supporting activities usually take place amid the political landscape of the typical
corporation, which means not everyone may be allied with the EA effort. This makes
these activities critical to the success of the EA program.
Selling. Salesmanship may not be a quality normally associated with IT, but a continuous
focus on selling EA to the rest of the organization is necessary. EA is not well understood
within the typical organization, and the ROI from the program is often not readily appar-
ent. An EA program requires both initial and ongoing sponsorship and support. More-
over, that support may need to be fostered in an environment where an array of forces
is aligned against the EA effort. The EA team must develop some basic sales skills and
employ them in an ongoing program that targets the various stakeholders both inside
and outside the organization (see Chapter 15).
Transition planning starts with the creation of processes to align tactical actions to con-
tribute to the strategic goal attaining the future-state architecture. Once these processes
The EA Team
What sort of staff is required to effect such far-reaching change within the typical orga-
nization? We view the team as consisting of a chief architect and enterprise architects.
Both positions require broad skills in technology and business.
Employing a properly skilled, competent person for the job of chief enterprise architect
can be a critical success factor affecting the strategic quality and content of an EA. The
right chief architect can enable tighter business/IT alignment, better decisions, and a suc-
cessful EA implementation.
However, the title chief architect is not as pervasive as the role and responsibilities. In
terms of being a formal job description or role within an organization, chief architect is
still not a widely accepted position. We estimate fewer than 30% of organizations have a
designated chief architect. There is a lot of fear about giving someone a title with the
word chief in the name, unless they are at the executive level. To have someone lower
down the chain in many cases several levels down the reporting chain carrying the
chief title is not viewed as acceptable.
In organizations where the chief architect does exist, whether formally or informally, the chief
architect typically reports to the CIO. Secondarily, the chief architects role often manifests
itself in such job titles as VP of architecture, director of architecture, VP or director of IT
strategy, and lead architect.The position may not even have the word architect in the title.
Sometimes, the role of architecture may be buried inside the strategy function.
While many organizations do not have chief architects or their equivalents, many do have
a formal architecture team. More often than not, the chief architect on these teams is a
lower-level person, a manager or analyst. It is hard to define the responsibilities of that
level of person.
Within this organization construct, the architecture team often collectively takes on the
responsibilities of a chief architect.When this construct is included, we estimate that perhaps
60% of Global 2000 organizations have some sort of architecture program in place.
A topic of some debate is just how large an ITO has to be to benefit from an EA program.
We believe an ITO needs to be of a certain size — roughly 100 full-time employees — to
adopt the formalism of an EA process — the organizational structures, deliverables,
meetings, governance mechanisms, etc. Smaller groups generally do not have the staff
available to afford implementing the structure involved in an EA program. However, even
these smaller organizations can benefit significantly from developing and applying EA
principles across the ITO.
While evaluating the job of enterprise architect, META Group has determined that enter-
prise architect competencies can be grouped into three areas of decreasing importance
(see Appendix A for more details on EA job descriptions and competencies):
Summary
• The role of an EA team is formidably broad and detailed, and it is true that EA is not easy.
Moreover, a “big bang” approach does not work. EA is an iterative effort that yields
incremental, but still significant, improvements in efficiency and IT/business alignment.
Key topics covered in the Enterprise Architecture Desk Reference include: defining the role
of the chief architect, building the vision, and rationalizing enterprise architecture and the
IT organization; creating an effective framework and process model for establishing
enterprisewide technical architecture; revealing best practices such as architecture readi-
ness assessments, maturity audits, communications, technology trends, portfolio manage-
ment, and transition planning; and constructing the architecture organization outlining
job descriptions and critical core competencies.
The Enterprise Architecture Desk Reference is an essential tool for todays enterprise
architect, providing invaluable information to elevate IT proficiency and credibility.
This 378-page resource includes 25 chapters comprising four sections:
· Establishing Enterprise Architecture
· The Enterprise Architecture Framework
· Critical Elements of Enterprise Architecture
· Enterprise Architecture Best Practices
The Enterprise Architecture Desk Reference can be purchased by contacting a META Group
representative at (800) 498-META [6382] or at www.metagroup.com/eadeskreference.