APPENDIX 8.1.

Format of Letter

Government of India
(Bharat Sarkar)

To

Subject

Sir/Madam,

Yours faithfully,

-Sd/
(A.B.C.)
Under Secretary to the Govt. of India

e
@(Endorsement)

Copy forwarded for information/necessary action to :

(1)
(2)
(A.B.C.)
Under Secretary to the Govt. of India

e
*Other alternative forms of the introductory phrases commonly used are:-
(i)
(ii) With reference to the correspondence resting/ending, with your/this

To be typed on copies intended for (1) and (2) referred to in the endorsement.
87
 Format of D.O. letter

Dr. ABC
Deputy Secretary
Tele:

D.O. No........

Government of India
(Bharat Sarkar)
Department of ................
.....................Vibhag

New Delhi, the .... 20.....

My dear/Dear Shri........

We propose to draw up a model scheme for ..................... a copy of the outline

prepared in this connection is enclosed.

I shall be grateful if you would let me have your comments as soon as possible. I
may add that we intend circulating the draft scheme formally to all departments in the
due course for their comments.

With regards

Yours sincerely,

(ABC)

X.Y.Z
Deputy Secretary
Ministry of .......
Department of .............
New Delhi....................

88
 Format of Office Memorandum

No.
Government of India
(Bharat Sarkar)
Department of .............
(.................. Vibhag)

New Delhi, the...... 20.......

OFFICE MEMORANDUM

Subject :

The undersigned is directed to refer to this/their Department O.M. No.

.............................. dated.........

2. Doubts have been expressed whether the provisions of ...................... also apply
to .................................... It is hereby clarified that..........................

(A.B.C.)
Under Secretary to the Govt. of India
Tele. No./email:.....................

To
The Department of ...........
(..... Vibhag)
Shri/Smt...............
Sardar Patel Bhavan,
Parliament Street
New Delhi-110001

89
 Format of Office Order

No.
Government of India
(Bharat Sarkar)
Department of .............
(.................. Vibhag)

New Delhi, the ... 20.....

OFFICE ORDER

Shri X.Y.Z., a permanent Section Officer in this department, is granted earned

leave for ........................ days from .................. to ............................ with permission
to prefix.................. and suffix...................................... both public holidays, to the
leave.

2. It is certified that Shri X.Y.Z is likely, on the expiry of this leave, to return to duty
at the station from which he proceeded on leave.

-sd/-

(ABC)
Under Secretary to the Government of India
Tele. No./email:

Copy to:-
1. Office order file
2. Cashier
3. Section concerned
4. Shri X.Y.Z Section Officer.

90
 Format of Order

No.
Government of India
(Bharat Sarkar)
Department of .............
(.................. Vibhag)

New Delhi, the....... 20......

ORDER

Sanction of the President is accorded under rule 10 of the Delegation of Financial

Powers Rules, to write off irrecoverable loss of Rs. 5000 (Rupees Five Thousand only)
being the value of the following articles belonging to this department.

(i) XXX X
(ii) X XX X

-sd/-

(ABC)
Under Secretary to the Government of India
Tele. No./email:

Copy forwarded to :
1. The A.G.C.R., New Delhi.
2. Internal Finance Section
3. Cash Section

91
 Format of Inter-Departmental Note

Government of India
(Bharat Sarkar)
Department of .............
(.................. Vibhag)

Subject :

1. The present rules regulating the issue of identity cards provide inter alia that .........
2. A question has now arisen whether...................
3.
4.
5. This department will be grateful for the advice of the Department of Legal Affairs
on the issue raised in para 4 above

(X.Y.Z.)
Deputy Secretary
Tele. No./email:

Department of Legal Affairs (Vidhi Karya Vibhag), Shri .....), Shastri Bhawan, New
Delhi.
___________________________________________________________________
Department of ..............I.D. No. .......... dated.................

92
 Format of Notification

( To be published in the Gazette of India Part I, Section 2)

Government of India
(Bharat Sarkar)
Department of .............
(.................. Vibhag)

New Delhi, the ....... 20....

NOTIFICATION

No. ...................... Shri X Y Z, Under Secretary in the Department of ............. is

appointed to officiate as Deputy Secretary in that Department vice Shri
................transferred to the Department of ..................

-sd/
(A.B.C)
Joint Secretary
Tele. No./email:

The Manager,
Government of India Press,
(Bharat Sarkar Press)
Minto Road, New Delhi

Copy forwarded for information to :

(i)
(ii)
(iii)

93
 [ To be published in the Gazette of India, Part 1, Section 1]

Government of India
(Bharat Sarkar)
Department of ................
(............. Vibhag)

New Delhi, the .....20....

RESOLUTION

The Government of India have had under consideration the question of further
improving the efficiency of the departments and services concerned with the collection
of revenue. As a first step in that direction the President has been pleased, under the
powers vested in him/her under Article................ of the Constitution of India, to decide
that a Class Central Service to be known
constituted with effect from...................

-sd/-
(A.B.C)
Secretary to the Government of India
Tele No./email:

ORDER

ORDERED that a copy of the Resolution be communicated to

ORDERED also that the Resolution be published in the Gazette of India for
general information.

(A.B.C)
Secretary to the Government of India.
Tele No./email:

The Manager,
Government of India Press,
(Bharat Sarkar Press)
Minto Road, New Delhi

a.m./p.m. on

94
 PRESS COMMUNIQUE/NOTE

In response to public demand, the Government of India have appointed a

C
to the Government.

on and the following as

members;
(i)
(ii)
(iii)

3. In making its recommendations, the Commission is expected to give consideration

to the following matters:
(a)
(b)
(c)

4. The Commission is expected to submit its report to the Government by ...........

Department of ..............
(................Vibhag)

New Delhi, the ...... 20.....

No......

Forwarded to the Principal Information Officer, Press Information Bureau,

Government of India, New Delhi, for issuing the communiqué and giving it wide
publicity

(A.B.C)
Joint Secretary
Tele. No./email:

95
 Endorsement

No.
Government of India
(Bharat Sarkar)
Department of ................
(............. Vibhag)

New Delhi, the .....20......

A copy each of the papers mentioned below is forwarded for information and
necessary action.

-sd/-
(A.B.C)
Under Secretary to the Govt. of India
Tele. No./ email:
List of papers forwarded
1.
2.

To

96