SYED SUFYAN AHMED NAQVI

Cell : +966-567069526
Email : [email protected]
Skype : syedsufyannaqvi

SUMMARY:-
An Experienced Document Controller with a demonstrated history of working in the Construction,
Architectural & Planning industry. Skilled in Projects Information, Project Management, Project Progress
Monitoring, and Project Documentation.

CAREER OBJECTIVE:-
To join a reputed and dynamic organization that offers challenges and opportunities to learn and apply my
skills coupled with bright chances of growth and long-term career.

PERSONAL PROFILE:-
Nationality : Pakistani
Permanent Address : S-1/126, Saudabad, Malir Town, Karachi, Pakistan
Date of Birth : 13-Oct-1987
Passport No : AL9390773
NIC No : 42201-9234077-3
Mobile No. : +92-312-4702280
Languages : Urdu, English, Arabic
Marital Status : Single

ACADEMIC QUALIFICATION:-
➢ Bachelors of Technology (Electronics Engineering) from Newport Institute of Technology.

➢ Diploma of Associate Engineer (Information Technology) from Jamia Millia Polytechnic Institute.

➢ Higher Secondary School Certificate (Pre-Engineering) from Karachi Intermediate Board.

➢ Secondary School Certificate (Science) from Karachi Matric Board.

COMPUTER SKILLS:-
Operating, Tools & Graphics:-
MS (WORD, EXCEL, POWER POINT MS ACCESS)

Programming:-
VB.Net, Visual C# NET, SQL SERVER 2008, PHP & MySQL
Databases:-
Oracle Database10g PL/SQL, Forms & Reports
EDMS:-
DMS, Aconex, SharePoint, ProLog
EXPERIENCE:-
Employer: SENDAN International Co. Ltd, Jubail Industrial City, Saudi Arabia
Project: Construction of SeAH Gulf Special Steel Industries (SEAH)
Duration: 24-Sep-2023 To still working
Designation: Lead Document Controller
Responsibilities: Create, update, and maintain documents, records, and electronic files by established procedures.
Implement document control procedures and ensure consistency to company standards.
Receive, review, and classify incoming documents, verifying accuracy and completeness.
Assign unique identifiers and version numbers to documents to facilitate tracking and retrieval.
Distribute documents to appropriate personnel, departments, or external stakeholders as required.
Monitor document review and approval processes, ensuring timely completion and compliance.
Maintain a secure and organized document filing system, both physically and electronically.
Assist in archiving and disposing of obsolete documents by retention policies.
Conduct regular audits to ensure data integrity and accuracy of documentation.
Collaborate with cross-functional teams to collect and consolidate information for reports and
presentations.
Provide training and guidance to site team, colleagues and client on document control processes.
Ensuring all documentation meets formal requirements and required standards.
Manage workflows for the distribution, review and commenting of contractor and client
documents. Ensure documents are shared at key times to facilitate timely project completion.

Employer: MAHAD SYNDICATE Pvt Ltd, Head Office Karachi, Pakistan

Duration: Oct 2022 To Sep 2023
Designation: Tender Coordinator
Responsibilities: Assist with production of final bid documents and arrangements to supply these documents to the
customer within defined tender deadlines.
Ensure bid and proposal documentation is formatted, collated and presented in a professional manner.
Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and
reapproved as necessary.
Coordinate with other departments to ensure consistent and up to date information is utilized at all times.
Maintenance and updating of the tender proposal database.
Maintain office equipment to ensure smooth office operation.
Review of all information about proposal and derivation of supply and proposal preparations.
Clarification of bid conditions and management of the tender preparation.
Monitoring of the bid management in order to ensure it is aligned with the organization's requirements.
Contribution in cost and price calculations.

Employer: MSK Engineering, Head Office Karachi, Pakistan

Duration: May 2019 To Sep 2021
Designation: Document Controller
Responsibilities: Maintains full knowledge about the documents for its division / department / project, and
ensures that these documents are properly stored in the right place.
Inputs document data into the standard registers, ensuring that the information is accurate
and up to date. Ensures that all documents are well checked and submitted on time prior to
their due submission date.
Ensures that relevant version of applicable documents are available at points of use in
conformance with ISO.
Maintain a watchful and alert attitude toward Document Control, including inserting the Document
Control Technicians into Project Team meetings, developing routine reports and metrics to gauge a
Project Team’s success (e.g. the RFI response chart), and in general being eager and energetic
towards establishing and maintaining control.
Employer: TPL Holdings (Pvt) Ltd, Head Office,12THFloor,Centre Point, Karachi, Pakistan
Duration: Nov-2017 To Apr-2019
Designation: Document Controller
Responsibilities: Coordinating project schedules, resources, equipment and information.
Update the standard procedures throughout the project lifecycle (tender > design > execution >
handover).
Control, manage and transmit the documents received, reviewed and commented by all parties.
Produce Project status reports to the project management team regarding status of the projects on
deliverables of documentation.
Coordinate all activities related to the project, including technical documents, drawings, and
commercial correspondence.
Maintain confidentiality around sensitive information and terms of agreement.
Ensuring that clients’ needs are met as the project evolves.
Break projects into segments and set timeframes.
Coordinate all activities related to the project, including technical documents, drawings, and
commercial correspondence.
Create and maintain comprehensive project documentation, plans and reports.

Employer: SINDH ARCHIVE, Information & Archive Dept Government of Sindh

Duration: May-2015 To Jan-2016
Designation: Reprography Assistant
Responsibilities: Responsible for maintaining the document control logs.
Setting up and operating a variety of photocopiers, including digital and laser printing machines.
Monitoring the copies and correcting any problems. Arranging and collating the copied pages.
Maintaining and managing all stock including finalizing and placing orders for new materials and paper.
Maintain accurate records of incoming documents and correspondence using the Project Correspondence
In (F6) Register.
Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing
room. Keep the documents and make easy retrieval of documents for Tenders, RFPS, BIDs, RFQ,
MOM, and to make it scanned and save in digital archive and physical archive.
Creating documents preservations.

Employer: OHL Arabia L.L.C, Jameel Sqr Bld 3RD Floor 309, Tahlia Street 8909, Jeddah, KSA.
Project: Development of Harmain High Speed Railway project
Duration: Dec-2012 To Jun-2014
Designation: Document Controller
Project: Saudi Rail Metro Project
Responsibilities: Using EDMS (Electronic Document Management System) as per client requirement and as per Line
Manager’s instructions. Registering all incoming and outgoing correspondences, MoMs, Drawings &
technical submittals. Maintain and Update document logs from all Project Parties.
Implement and maintain timely and effective document control processes, procedures and systems.
Receiving and distributing all documents like inspection requests, material and shop drawing
submittals, subcontractor drawings, specifications, reference documents, vendor documents and
technical documents as per agreed distribution matrix.
Prepare daily, weekly and monthly reports of RFI's, drawings and materials status accordingly.
Develop different Project templates and Project Delivery Platforms.
Checking and administrating correctness of documents (templates, documents and page numbering,
issue/revise identification, document number and classifications etc).
Check for accuracy and edit files, like contracts. Prepare ad-hoc reports on projects as needed.
Review and update technical documents (e.g. manuals and workflows).
Distribute project-related copies to internal teams. File documents in physical and digital records.
Create templates for future use. Retrieve files as requested by employees and clients.
Manage the flow of documentation within the organization.
Maintain confidentiality around sensitive information and terms of agreement.
Copy, scan and store documents.
Employer: Saudi Bin Ladin Group, (Advance Vision Co), HQ Jeddah, 21543, Saudi Arabia.
Project: King Abdul Aziz International Airport Development Project
Duration: Oct-2010 To Oct-2012
Designation: Document Controller
Responsibilities: Logging all the correspondence, Documents, Drawings/Designs, and Reports for easy retrieval of all
critical information.
Follow up all the Submittals & RFI's and ensure its return from consultant in an agreed upon time.
Support Project Management Team in reminding their priorities to ensure they respond in time.
Supervise Day to day uploading and downloading of e-correspondence, drawings, transmittals and
other documents.
Supervise all spread sheets, log register, archiving, photocopying, and scanning. Coordination in
all administrative activities and arranging documents for meetings, safety precautions, and report to
head office on behalf of project manager.
Maintain and controls filling system for material request, Purchase order, contract, drawings etc.
Maintain the projects documents accurately and constantly such as number, title, revision, status,
into Document Storage System.
Check documentation to ensure requirements and company standards are met and take measures if
quality is not acceptable.
Making Schedules of Equipment for Sites and Preparation of operation and maintenance manuals
and then send to sites.
Stay updated with the latest web-based Document Management Systems.

CERTIFICATE COURSES:-
Networking Ensign Communique, Shaheen Foundation Karachi.

Visual Basic Madina Computer Institute, at Indus Mehran Society, Malir Town, Karachi.

PERSONAL INTERESTS:-
Reading Books, News Papers, Play Video Games, Current Affairs, News, Internet Research.

REFERENCE:-
➢ Reference will be provided upon request.