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Sample Cost Analysis Worksheet

The document provides a cost analysis worksheet template for consultants to analyze labor costs, other direct costs, indirect cost rates, and fees for a contract. It includes tables to list staff names and hourly rates, calculate labor costs based on salary and hours, and determine allowable costs for materials, mileage, and printing based on proposed and actual rates.

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mrifsan88
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37 views

Sample Cost Analysis Worksheet

The document provides a cost analysis worksheet template for consultants to analyze labor costs, other direct costs, indirect cost rates, and fees for a contract. It includes tables to list staff names and hourly rates, calculate labor costs based on salary and hours, and determine allowable costs for materials, mileage, and printing based on proposed and actual rates.

Uploaded by

mrifsan88
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Cost Analysis Worksheet

Consultant Name: Prime Sub


Contract Number:
Date of Cost Analysis:
Cost Analysis Performed by: CFO Procurement Office Contract Administrator or Equivalent : (Provide title here)

PROPOSED RATE ACTUAL RATE DISALLOWABLE ALLOWED TOTAL


LABOR COSTS
Classification Name # Hours x Proposed = Total Labor Salary From ÷ Standard = Actual Disallowable Allowed Hourly Total Allowed
Hourly Rate Cost Payroll Hours Or (=A-B) Rate (=Lessor Labor Cost
A Register * Total Hours Hourly of B or A)
Worked ** Rate
B

Principle-in-Charge *** Jane Doe 100 x $ 57.69 = $ 5,769.00 $ 120,000.00 ÷ 2080 = $ 57.69 $0.00 $57.69 $5,769.23
Project Manager John Doe 76 x $ 50.00 = $ 3,800.00 $ 51,000.00 ÷ 1000 = $ 51.00 $0.00 $50.00 $3,800.00
Sr. Civil Engineer 50 x $ 47.00 = $ 2,350.00 $ 92,000.00 ÷ 2080 = $ 44.23 $2.77 $44.23 $2,211.54
Envir. Scientist 50 x $ 45.00 = $ 2,250.00 $ 91,520.00 ÷ 2080 = $ 44.00 $1.00 $44.00 $2,200.00
Jr. Highway Engineer 50 x $ 42.00 = $ 2,100.00 $ 4,200.00 ÷ 100 = $ 42.00 $0.00 $42.00 $2,100.00
Inspector 50 x $ 38.00 = $ 1,900.00 $ 79,040.00 ÷ 2080 = $ 38.00 $0.00 $38.00 $1,900.00
Admin. Staff ***** 15 x $ 15.00 = $ 225.00 $ 55,000.00 ÷ 2080 = $ 26.44 $0.00 $0.00 $0.00
Technician 50 x $ 35.00 = $ 1,750.00 $ 54,000.00 ÷ 1600 = $ 33.75 $1.25 $33.75 $1,687.50
Total Labor $ 20,144.00 $19,668.27

OTHER DIRECT COSTS


Description # of Units x Proposed = Total Cost Invoice Price * Disallowable Allowed Unit Price Total Allowed
Price/Unit (=A-B) (=Lessor of Other Direct Cost
A B B or A)

Raw Materials 5 x $1,234.00 = $6,170.00 $1,200.00 $34.00 $1,200.00 $6,000.00


Purchased Product 20 x $500.00 = $10,000.00 $450.00 $50.00 $450.00 $9,000.00
Mileage **** 500 x $0.54 = $270.00 $0.60 $0.00 $0.54 $270.00
Printing 100 x $1.50 = $150.00 $1.50 $0.00 $1.50 $150.00
Total Other Direct Costs $16,590.00 $15,420.00

ICR: The Consultant's Certification of Indirect Costs and Financial Management System for Indirect Cost Rate (ICR) Yes and documented in No ICR applied to
for the most recent fiscal year signed and dated?
project files contract
ICR: Documentation supporting the acceptance of the ICR for the most recent fiscal year to be applied to the contract? Yes and documented in No ICR applied to
(Per 23 CFR 172.11) project files contract
Fee (profit) %: Negotiated per applicable requirements and reasonable and supportable? Yes and documented in No fee applied to
project files contract

* Supporting documents must be kept in the project files.


** Part time employees or employees who have not worked a full year shall use total hours worked instead of standard hours of 2080.
*** Identify key personnel
**** DPA rate as indicated in Master Agreement.
***** The Federal cost principles do not allow costs billed to federal/state project contracts if the costs are generally recorded as indirect costs and/or not billed to other clients as direct costs.
For example, if the admin. staff hours were recorded as indirect costs in the book or not charged to other contracts, then the admin. costs are not allowed and cannot be billed to federal/state project contracts.

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