COMMON

INSTRUCTIONS
TO
CHIEF
SUPERINTENDENTS

DIPLOMA EXAMINATIONS 2024

STATE BOARD OF TECHNICAL EDUCATION AND TRAINING

4th FLOOR, GARUDADRI K K TOWERS,
LAKSHMINARASIMHA COLONY,
NEAR NRI HOSPITALS, MANGALAGIRI – 522 503, A.P. INDIA.
Phone: 7901620557 Website: www.sbtetap.gov.in

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COMMON INSTRUCTIONS
TO THE
CHIEF SUPERINTENDENTS

DIPLOMA EXAMINATIONS
APR/MAY 2024

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 INDEX

1. ELIGIBILITY OF CANDIDATES

2. IMPROVEMENT CASES

3. INSTRUCTIONS ON THE DIPLOMA EXAMINATION (REGULAR & BACKLOG) FEE

PAYMENT THROUGH ONLINE

4. PREPARATION OF KEY CHART

5. SUBMISSION OF SESSIONAL MARKS

6. STOCK-REGISTERS FOR THE BOARD STATIONERY

7. CONDUCT OF PRACTICAL EXAMINATIONS

8. PREPARATORY ARRANGEMENTS FOR THEORY EXAMINATIONS

9. ISSUE OF HALL-TICKETS

10. APPOINTMENT OF INVIGILATORS

11. 32-PAGE ANSWER BOOKLETS WITH BAR CODE SHEETS

(RECEIPT & VERIFICATION)

12. ARRANGEMENTS FOR THE EXAMINATIONS

13. DOWNLOADING OF QUESTION PAPERS THROUGH QPDS SYSTEM

14. DEPOSITION OF BOOKS AND OTHER MATERIAL OF CANDIDATES

15. ENTRY INTO EXAMINATION HALL

16. BELLS TO BE GIVEN FROM TIME TO TIME

17. ALLOTMENT OF DUTIES

18. ENTRY AND EXIT OF CANDIDATES

19. DISTRIBUTION OF OMR ANSWER BOOKLETS AND QUESTION PAPERS

20. ISSUE OF DRAWING SHEETS

21. SUPERVISION OF EXAMINATION

22. MALPRACTICE CASES

23. SCALE OF PUNISHMENT FOR MALPRACTICE CASES

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24. MALPRACTICE CASE PROFORMA

25. CLOSING THE EXAMINATION

26. PACKING INSTRUCTIONS

27. SEALING OF ANSWER SCRIPTS/BUNDLES

28. DESPATCH INSTRUCTIONS

29. RESULTS & RECOUNTING OF MARKS / RE-VERIFICATION OF VALUED ANSWER

SCRIPTS AND ISSUE OF XEROXCOPIES

30. REMUNERATION TO STAFF

31. ISSUE OF MISCELLANEOUS CERTIFICATES

32. SUBMISSION OF D.C BILLS

33. SPECIAL INVIGILATION SQUAD

34. DUTIES OF INVIGILATORS

35. SPECIAL OBSERVER’S REPORT

36. GUIDELINES TO THE OBSERVERS/ SPECIAL OBSERVERS

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 STATE BOARD OF TECHNICAL EDUCATION AND
TRAINING ANDHRA PRADESH: :MANGALAGIRI

COMMON INSTRUCTIONS TO CHIEF SUPERINTENDENTS FOR THE

CONDUCT OF DIPLOMAEXAMINATIONS

 The Principal /Chief Superintendent shall always remember that he/she alone is
responsible for the actions taken by him/her or his/her subordinates during
examinations. The Chief Superintendent alone is responsible and has to face all the
consequences that may arise. Hence the Chief Superintendents are requested to
follow the guidelines strictly without any deviation, with all sincerity and
earnestness. In case of any doubt, they may contact the concerned officer of
theBoard.

 The Principals of the Institutions shall alone act as the Chief Superintendent for all
the Diploma Examinations conducted by the State Board of Technical Education
and Training, A.P., Mangalagiri.

 If the Principal happens to go on leave, due to unavoidable circumstances or

otherwise, he shall obtain prior written permission from the Secretary, State Board
of Technical Education and Training, to appoint a Senior Head of Section as Chief
Superintendent in his place during his absence.

 The Chief Superintendent shall take all care and necessary steps / precautionary
measures for the smooth and effective conduct of all the Diploma Examinations at
his/her Institution.

 The Chief Superintendent shall take utmost care in allowing only those candidates
admissible as per schemes mentioned in the Notification for the examinations.

 The Principals are requested to note the changes in instructions given from time to
time and send the information to the right person of the board.
 The Chief Superintendent should note that only a teaching staff member
should be assigned the duty of depositing / withdrawal of sealed answer
script bundles at the police station.

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1. ELIGIBILITY OFCANDIDATES:

Candidates who possess 75% of the attendance only shall be permitted to appear for the
regularexamination and if any candidate does not put in the required percentage of attendance,
he/she shall notbe permitted to appear for the examination even though he/she has paid the fee.
However, Principal is empowered to condone the shortage of attendance upto10% by collecting
the necessary amount of penalty from the candidates based on the Medical Certificate.
List of the candidates with their P.I.N who have been detained for want of attendance shall
be displayed in the Notice Board. All the principals have to E-mail ([email protected])
the following to the Deputy Secretary (Post Exam) in the Board soon after finalizing the
attendance of the students.
(i) Particulars of Students who are detained for want of attendance, and
(ii) Particulars of Students who have put in 75% attendance and more, but unable to
appear for the examinations for medical or other reasons.
(iii) A Diploma student having the required percentage of attendance and eligible to appear
for the Examinations but could not pay the examination fee has to pay the Promotion
Fee to promote to the next semester (3rd, 4th, 5th, 6th semesters). This fee is to be
paid by the candidate before commencement of class work for the next higher class.
(iv) A Diploma student having the required percentage of attendance and not eligible to
appear the examination due to more number of backlogs has to pay promotion fee to
promote to the next semester (5th /6th semesters). The promotion fee is to be paid by
the candidate before commencement of class work for the next higher class.

2. IMPROVEMENTCASES:
 Improvement is allowed only after he / she has “completed all the subjects” from First Year
to Final Year/First Year to Final Semester of the Diploma. Further, you are requested to
give wide publicity of the following amendments in respect of the improvement
examination.
1) As per Rule-11 of C-16 and C-20 a candidate who has availed 4-chances and more to
complete his/her diploma course, after first appearance of his/her final year examination
are “not eligible” for the award of FirstClass.
2) Improvement is not allowed in respect of the following cases:
a) Candidates who were punished under Mal-Practices in any examinations.
b) In Practical/Lab subjects or Project Work in Industrial Training Assessment.

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 However, improvement is allowed in Drawing Subjects.
1) Only one chance is allowed and the chance shall be availed within the two
successive chances that follow the examination in which he / she have completed
all the subjects of the diploma programme.
2) Improvement is allowed in any FOUR (4) subjects of the Diploma.
3) The examination fee for improvement examination is Rs.1000/- per subject or as
prescribed by SBTET.
4) If improvement is not achieved, the marks obtained in the previous examinations
holds good.
 All the candidates who wish to appear for improvement of performance shall surrender the
Original Marks Memo, of all the Years / semesters, and Original Diploma Certificates to the
Board along with the improvement fee paid in the form of a D.D drawn in the favour of
Secretary, SBTET, MANGALAGIRI, payable at MANGALAGIRI.
 If there is improvement in the performance in the current examination, the improvement
Memorandum of Marks, and Original Diploma Certificate will be issued, else the earlier
memo of marks and certificates will be returned.
3 Instructions on the Diploma Examination (Regular & Backlog) fee payment through online
1. The candidate can pay the Examination fee from any of the AP Online or Mee Seva
Centres
2. It is the responsibility of the candidate to pay the examination fee in time. The
principals should inform the students regarding payment of fee by sending
circulars to the class and displaying notification in the notice board.
3. The candidate can pay the Examination fee in AP online Centre, Mee Seva Centres
or through Debit/Credit card by visiting online portal https://sbtet.ap.gov.in
4. The candidate can collect hall ticket after paying the fee and get the hall ticket
attested by the concerned Head of Section before attending the exam.
5. Single hall ticket will be generated for any number of subjects (of different semesters).
6. If fee is not paid within scheduled date the fee is to be paid with fine or Tatkal
7. If the data is not available pertaining to any candidate of regular/ backlog, send a
mail to [email protected] with details of PIN, scheme and Sem/
Year.
8. Accept the application of candidates wish to apply for improvement as was
done earlier.
9. PH candidates who are entitled for fee exemption, if data is not available
under category PH, send a mail to [email protected]

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4a. PREPARATION OF “KEY-CHART”:
 Soon after downloading the Nominal Rolls, the Principals are advised to prepare a KEY-
CHART showing the subject-wise, scheme-wise and session-wise strengths and
also question papers to be received. Wherever „Examinations for Drawing Subjects‟ are
there, the same may be marked in the CHART. Similarly, the sessions where some ISI
Code books, Certain Standard Tables such as „Steam Tables‟ etc., are required or to be
provided to the students during the examinations, may also to be marked in the CHART.
The Key Chart so prepared will be helpful to the Principal
a) To thoroughly verify the Printed Barcode sheets received from the Board with the
entries in the Nominal Rolls.
b) To plan the STAFF required for the conduct of examinations and to prepare the duty
circular accordingly.
c) To arrange the Stationery and material to be supplied to the Invigilator before he/she is
being sent to the examination hall.
d) To avoid Last-minute embarrassment in the conduct of examinations due to lack of
proper planning.
 Processing & Issue of Hall-tickets:
 In the down loaded HT of the candidate, Scheme of the Exam, Date and
Session of the Exam, Name, Father Name, PIN, Photo, eligibility of the
candidate and Number of subjects are to be thoroughly verified and attested
by the concerned Head of Section before issuing Hall-tickets to the
candidates. The Head of section is responsible for any discrepancy in the
hall ticket.
 Any discrepancy found by the HOS should be immediately brought to the notice of
Deputy Secretary (Pre-Exam) through mail or mobile phone.
 The Principal facsimile must be there on all the hall-tickets.
 Month & Year of appearing the examination shall be written/ stamped on the
hall- tickets clearly.

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5A. SUBMISSION OF SESSIONAL MARKS

The Sessional Marks shall be furnished in respect of candidates who possess 75% of
the attendance or 65% (with condonation up to 10%) for all regular candidates, irrespective
whether the candidate has paid the fee or not of the academic year. The Sessional Marks
awarded to the candidate are to be displayed on the Notice Board well in advance.
o Sessional Marks for all the candidates appearing the exams shall be uploaded in
the SM / PM applications kept in website before the commencement of theory
examinations, positively.
o If the Sessional Marks are not uploaded in time or if the column against
the candidates is left blank or marked ‘ZERO’ or ‘---' or ‘Absent’ in the
Sessional marks application, it will be treated that candidates have
secured ‘0’ (ZERO) Sessional marks and the results will be declared with
Sessional Marks as Zero.

o Once Sessional Marks are awarded, the marks are Final and shall not be
altered under any circumstances.

5B. SUBMISSION OF SESSIONAL MARKS OF C-16, C-20 and C-23 CANDIDATES:

1. Note books are to be used for unit tests and they should be preserved with concerned
teacher and are subject to verification during academic inspection by RJD/SBTET.
2. 20% of marks are to be awarded for sessionals and 80% marks for the end Examination
in all theory subjects.
3. 3 (Three) unit tests are to be conducted for first year students and 2 (two) tests for
semester students.
4. Average of all tests shall be considered for awarding the sessional marks.
5. No minimum is prescribed to be secured in sessional marks, for appearing in the End
examination.
6. For a pass, a student has to score 35% in end examination and 35% put together
in Sessional and end examination.
7. Unit test shall be conducted in two subjects on each day, one in FN & the other in the
AN as per the time table issued by SBTET.
8. The marks obtained in the unit tests are to be uploaded to SBTET within a week from the
date of examination. The marks uploaded shall be thoroughly verified & on satisfying the
correctness of it, then confirm the data, take a printout of it for office record. This print
out only, is authentic for further references if any.

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6. STOCK-REGISTERS FOR THE BOARD STATIONERY:
 During Surprise visits by the Board Officials, it was found that some of the Principals are
not maintaining any Stock-Registers for the stationery received from the Board, such as
Answer Booklets with variable data & Blank /Drawing sheets. Consequently, there is no
account of the stationery they are receiving from the Board. In the absence of proper
maintenance of stock of stationery, the Principal is giving chance for misuse of the
stationery by others. Hence it is requested to maintain the same properly and keep the
unused answer booklets under the control of the Principal alone to avoid misuse of the
same. The OMR booklets of the absentees shall be sent to SBTET immediately after
completion of the examinations. All Blank booklets i.e., Self- Generated booklets (SG) with
barcode sheet are to be sent to SBTET.

7. CONDUCT OF PRACTICALEXAMINATIONS:
 Principals are requested to “conduct the Practical examinations after the last working
day for the academic year/semester and preferably before the commencement of
theoryexaminations”

Appointment of Practical Examiners:

 Only qualified persons shall be appointed as Examiners. Efforts shall be made to contact
local qualified persons for appointment as Examiners. In rare case, when local Examiners
are not available, qualified persons from the nearest Institutions or nearest station shall be
appointed as Examiners. If the external Examiner is being invited beyond a distance of
100 KILOMETERS, prior permission shall be taken from the Board.

Conduct of Practical (EXTERNAL) Examinations and Furnishing of Marks:

“Practical Examinations” for the schemes specified in the examination notification shall be
conducted as per the notification only. Main answer books shall not be used for conducting
the practical examinations. Pages from main answer booklets supplied to the institutions
by the board only shall be used for the purpose. Old Stationery i.e., Answer booklets of
absent candidates shall be used. The Practical Marks shall be uploaded in
https://sbtet.ap.gov.inwebsite on or before the date as specified in the notification.
If a single practical subject consists of more than two or three, the practicals shall be
conducted separately. The marks secured in each lab shall be grouped together and
uploaded and no individual marks of the same shall be uploaded.

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The Institutions where the facility of conducting Practical examinations does not exist, the
Principalsshallcontactthe“adjacentGovernmentPolytechnics”towhichtheyareattachedandutil
ize the facilities available with them for the conduct of the Practical examinations.
Candidates “listed in Nominal Roll “ alone shall be allowed to appear for practical
examinations.

If any candidate is absent for the Practical examinations, his/her PIN shall be entered in the
space provided in the practical award sheet and in the attendance sheet which is to be
enclosed along with the award sheets. It shall be clearly indicated against the PIN of the
candidate as “A” or “Absent”.at the time of uploading Practical Marks.

After completion of the Practical examinations, marks shall be entered in the award sheets.
Internal Examiner, Co-Examiner is personally responsible for the corrections of PIN or
Marks of the candidates, if any, in the Award Sheets.

Immediately after completion of the practical Examinations, the marks secured by the
respective candidate, as entered in the award sheet, shall be uploaded. The Head of
section and internal examiner are responsible for any discrepancies in the uploading of
practical marks.

“If the Marks in Practical subjects are not uploaded in time” the results will be declared with
Practical Marks as “Zero”.

After entering the Practical Marks, verify them thoroughly & on satisfying its correctness
confirm the uploaded data using confirm option & take a printout of it for office record, this
print out only, is authentic for further references if any.

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Guidelines to appoint Practical External/Internal Examiners:
Irrespective of the number of candidates i.e., (one or more than one) appearing the exam,
there shall be an External Examiner and Internal Examiner need to be appointed. For paper
setting and evaluation, remuneration shall be paid as per SBTET rules. However if no
candidate is appearing for the examination no remuneration shall be payable for either
external or internal examiner.
For all branches of Workshop Practice are to be treated as one unit only (i.e.) for Civil,
Electrical, Mechanical etc. Branches are to be treated as one even for Supplementary
Examinations also and the Remuneration for Paper Setting, Valuation, for External and
Internal Examiner are to be calculated and paid accordingly, e.g. if there are 7 candidates in
Civil, 6 in Electrical, 4 in Mechanical etc., all the 17 candidates have to be treated as one unit
and examination shall be conducted for all the 17 candidates in one Batch only. There shall
be a minimum of 30 candidates in each batch of all Branches put together.
In Engineering and Non-Engineering subjects where a Practical Examination subject consists
of more than 2 OR 3 Labs. Like S.M. Lab., Hydraulics Lab., Electrical Engineering and
Metallurgy Lab., there shall be an Internal Examiner for each Lab. However, there shall be
only one External Examiner. The question paper shall be set by the External Examiner in
consultation with all Internal Examiners. The External Examiner shall be paid a minimum of
Rs.225/- for paper setting and each Internal Examiner shall be paid a minimum of Rs.125/-.
Combination of Labs shall be checked. Candidates shall perform experiments in each
laboratory depending on the number of hours prescribed for the end examination for that
paper in one or more labs., depending upon the availability of the time. Remuneration for
Laboratory Practicals Examination Rs.14.00 per candidate for Paper Valuation to be shared
equally by internal and external examiners. In case of workshop practical, there shall be no
minimum remuneration for paper valuation for Internal/Co-Examiner in each trade.
In case of Workshop practice, teaching staff members shall alone be appointed as Internal
Examiners for the purpose and not Senior or Junior Instructor. The Senior Instructor can be
appointed as Skilled Assistant for a particular trade. If the Senior Instructor is not available,
Junior Instructor or Instrument Mechanic can be appointed as Skilled Assistant.
In case, any candidate who has registered for the examination does not appear for the same,
be it in, theory or practicals, then no Remuneration shall be claimed for the conduct of the
same by any staff member, from the Chief Superintendent down to Attender, although
arrangements have been made for the same. This is also applicable in respect of theory and
practical examinations (Supplementary) where normally 1 to 10 candidates are registered
for the examination, but do not appear for the same. In spite of above directions if any
institute claims the Remuneration it will be disallowed in the final settlement of DC bills.

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Scheme of valuation for evaluating the performance of diploma candidate in laboratories,
workshopsand for project work:

WEIGHTAGE FORINTERNALMARKS 40%

WEIGHTAGE FOR ENDEXAMMARKS60%

I FORLABORATORIES WEIGHTAGE 60%

1. Procedure, including drawings/sketches/ 20%
Figures/circuit diagrams etc.,
2. Observations/Readings 15%
3. Formulae‟s /Calculations 10%
4. Conclusion /Remarks 5%
5. Viva –Voce 10%

II FOR WORKSHOPS WEIGHTAGE 60%

1. Procedure, including sketches/figures etc., 20%
2. Selection of tools/Machines/equipment 10%
3. Methodology/Dimensional 20%
Accuracy/Finishing
Of given job 10%
4. Viva –
Voce

III FORPROJECTWORK WEIGHTAGE 60%

1. Candidates contribution in project 30%
Work to be presented as a seminar
2. Way of presentation (using PPP/Slides charts etc.,) 20%
3. Viva – Voce (during seminar presentation) 10%

IV FOR COMPUTER LABORATORY WEIGHTAGE 60%

1. Writing Programme 30%
2. Execution of Programme 20%
3. Viva – Voce (during seminar 10%
presentation)

8. PREPARATORY ARRANGEMENTS FOR THEORYEXAMINATIONS:

 The Chief Superintendent shall adhere to the instructions detailed below for the smooth
conduct of theory examinations in his/her center.
 The Chief Superintendent shall take all measures like arranging Police Bundobust etc., for
the smooth conduct of the examination. The Chief Superintendent shall also appoint Flying
Squad as per the instructions issued in G.O.Ms.No.247 LEN & TE Dept., dated 03-7-85,
and instruct them to be strict during the examinations to curb any attempt by the candidate
to do mal-practice.
 The Fascimile of the Chief Superintendent and the center stamp shall not be affixed
anywhere on the main Answer Books/Graph Sheets etc.
 The Principals of private Pharmacy institutions shall depute one Teaching staff member to
the institution, to which their institution is attached for the conduct of examinations on all
days and the day before. The staff-member so deputed will assist the chief superintendent
in clarifying the doubts if any in respect of candidates of their institution and in identifying
their candidates on the days of examination.
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9. ISSUE OFHALL-TICKETS:

 The down loaded HTs must be verified to avoid cases of impersonation during the
examinations, the Photo, Name and Father Name on the Hall-tickets must be verified and
attested by the concerned Head of Section/Senior Lecturer of the section.

10. APPOINTMENT OFINVIGILATORS:

 The Chief Superintendent shall appoint sufficient invigilating Staff well before the
commencement of Diploma Examinations and inform the same to the invigilators
appointed with instructions to be present at the venue, at least half an hour before the
commencement of examination on the day of the examinations. Non-teaching staff shall
not be appointed as invigilators for diploma examinations. While circulating the
„Examination duties‟, the copies of „Duties of Invigilators‟ enclosed to these instructions are
to be distributed among the staff drafted for invigilation duty.

 No staff shall be permitted to avail any type of leave during the period of
examinations.

 Serious action shall be taken against those Staff members, who absent themselves or
attend late for the duty or do not follow the examinations norms, and a report on such Staff
members shall be sent to the Board in the Proforma-I enclosed.

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 PROFORMA - I
STATE BOARD OF TECHNICAL EDUCATION AND
TRAINING ANDHRA PRADESH::MANGALAGIRI

REPORT ON TEACHING/SUPPORTING STAFF

(FOR NOT PERFORMING EXAMINATION DUTY AS PER NORMS)
( To be dispatched in a separate cover to the Joint Secretary, SBTET, A.P., Mangalagiri )

1. Name of the Institution with address :

2. Name of the staff member with Designation :

on whom the Report is made.

3. Date & Time of duty allotted :

4. Type of Duty assigned :
5. Details of Report
5.1 Absent : YES /NO
5.1 Attended late : YES /NO
5.2 Did not perform the duty as per norms : YES /NO
5.3 Was not vigilant in Examination Hall : YES /NO
5.4 Was found helping the candidates : YES /NO
5.5 Was not strict in the hall : YES /NO
6. What action was taken against him/her? Give Details:

7. Has explanation of the Staff taken, if so enclose:

SIGNATURE OF THE CHIEF SUPDT.

WITH OFFICE SEAL

Encl: Explanation of the Staff-member

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11. 32-PAGE ANSWER BOOKLETS WITH BAR CODE SHEETS (RECEIPT & VERIFICATION):

For the ensuing Diploma Examinations, Board will supply the following:

 32-Page Answer Booklets with Barcode Sheets with printed details of Candidates
appearing for the Diploma Examinations as per NR.

 32-Page Answer Booklets with Blank Barcode Sheets (SG sheets) without printing details
of any candidate/s, which are to be used for candidates to whom printed barcode sheets
are not generated by the board (such as in case of center change candidates, candidates
seeking improvement, candidates readmitted from previous schemes to later schemes and
IVC candidates appearing for additional subjects identified by the board and candidates
paid fee under Tatkal Scheme etc.,). The use of SG sheets should be avoided as for as
possible.

 Board stickers.

 As the Answer Booklets with Bar Code Sheets of all the subjects have already been
dispatched in advance the same have to be verified with the Nominal Rolls and sorted out
day wise, scheme- wise, course wise, subject wise, PIN-wise and Hall wise, according to
the seating plan and “discrepancies found if any” shall be brought to the notice of ASST.
SECRETARY(Post Exams) / DY.SECRETARY(Post Exams) in the Board and Prior
Permission to use blank OMR barcode sheets(SGs)in such cases is to be obtained from
the Board much before the commencement of theory examinations.

 All the Answer Booklets with BARCODE SHEETS and stickers are to be kept under
“the personal custody of Chief Superintendent” and accounts shall be maintained
properly.

 The Answer Booklets are to be handled very carefully till they are sent to the Board as the
barcode sheets attached to them cannot be scanned if spoiled, mutilated and the same
shall be informed to all concerned (Invigilation staff, students, etc.,).

 In case a candidate barred from examinations due to malpractice in the earlier

examinations happens to attend this examination by mistake, such OMR Barcode booklets
shall be packed in a separate cover and be sent in the name of Dy. Secretary (Post
Exams) Section, SBTET, A.P., Mangalagiri.

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 12. ARRANGEMENTS FOR THEEXAMINATIONS:

Stationery of the Day’s Examination:

o As per the Seating-Plans, sort-out the OMR barcode sheets (including SGs)
„INVIGILATOR- WISE‟ in halls/rooms.
o Arrange the Answer-books / Drawing-sheets to be distributed „INVIGILATOR-WISE‟.
o Prepare „Hall-wise attendance sheets‟ on which signatures of the candidates are to
be taken during examinations.
o On each session/day of examination, the invigilators are to be supplied with „Pad-
files‟ which shall contain
 Seating-Plan
 Main Answer-books with OMR sheets/Drawing Sheets
 Hall-wise attendance sheet/s
o Also keep the following ready viz., Staplers, Staples, tags, „The End‟ stamps etc.,
to be distributed hall/room-wise or invigilator-wise.
o All the Proforma necessary to be filled-up on the day of examination, Packing-slip
Registers etc and other stationery necessary shall also be kept ready.

NOTE: The Consolidated Attendance sheet need not be maintained. However in

case of necessity, the principals must be able to provide the attendance
particulars on any day of examination.

 In case any student strikes-off all the answers with the intention of losing his performance
in that subject, he shall inform the same to the Invigilator concerned in writing on the same
answer script and it shall be attested by the Chief Superintendent, so that the performance
of the candidate will be ignored and the same may be informed in the attendance sheet.

13. DOWN LOADING OF QUESTION PAPERS THROUGH QPDS:

REFER TO THE QUESTION PAPER DISTRIBUTION SYSTYEM (QPDS) MANUAL

Utmost care shall be taken by the CS not to allow any staff into QPDS room who has not
assigned the QPDS duty during the process of printing.

** In case of Private, Private-aided and 2nd shift Polytechnics in the Engg. Colleges, the
OBSERVER shall be available for the entire above said process of QPDS, printing and
distribution of the QPs. If the observer has not reported at the time of printing of question
papers, the same shall be informed by the Chief Superintendent to: 7901620557/567 through
a text message

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 ** Closed circuit cameras footage in QPDS room (08.15 AM to 09.45 AM and 01.00 PM to
02.15 PM) and in examination halls (9.00 AM to 12.35 PM and 01.30 PM to 5.05 PM) shall be
recorded in both the sessions and should be stored day wise and session wise during the
examination dates. The same shall be produced to the SBTET whenever it requires.

14. DEPOSITION OF BOOKS AND OTHER MATERIAL 0F THE CANDIDATES:

 Thirty minutes before the commencement of the examination the students shall be allowed
to deposit the text Books, Bags, Cell Phones, Pagers, Organizers, PDA‟s, Palm-tops and
other Personal belongings and prohibited materials in the counter provided by the Chief
Superintendent against a token. These materials shall be returned to the students after the
examinations.

15. ENTRY INTO EXAMINATION HALL:

 15 minutes before the commencement of the examination, the students shall be allowed to
enter in their respective examination halls only after thorough verification of Hall-tickets,
after checking the pockets for any chits and prohibited materials etc. and for any writings
on their body, hands etc. The staff members appointed as INTERNAL FLYING SQUAD
shall verify the hall-tickets and carry out the above checks with the help of attenders.

 The candidates shall be warned orally and by a display at the Entrance about the
consequences of their keeping any objectionable/prohibited materials including white
papers in their possession during the examination period.

16. BELLS TO BE GIVEN FROM TIME TOTIME:

 A „LONG BELL‟ shall be given before the Commencement of the examination.
 A „SHORT BELL‟ shall be given every half-an-hour
 A „LONG BELL‟ shall be given at the end of the examination. No warning bell is necessary.
However, the concerned Invigilators may remind the candidates about the closure of
examination five minutes before the closure of the examination.

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17. ALLOTMENT OF DUTIES:
 The Chief Superintendent shall allot the duties to the Invigilators and provide them with the
stationery and brief them of their duties. The invigilators shall verify themselves the
material given to them such as seating plan, blank signature statement (Hall-wise
Attendance sheets). The Invigilators shall verify the Hall ticket No. with the original
application or Duplicate Hall Ticket and then only the Invigilators shall append their initials
with date on the OMR Bar Code Sheets at space provided.
18. ENTRY AND EXIT OF CANDIDATES:
 No candidate is permitted to enter the examination hall after 15 minutes from the
commencement of examination and no candidate shall be allowed to leave the
examination hall before one hour from the commencement of examination. After one and a
half hour ( 1 ½ H o u r ) if any candidate wishes to leave the examination hall, the
invigilator shall collect his/her answer booklet and question paper.
 It shall be regulated in such a way that no two students be allowed to go out for nature
calls at the same time.
 Candidates shall not be allowed to exchange calculator, log book, steel/RCC tables etc.
They shall not be permitted to talk with any other examinee during the period of
examination.
 Any student who does not follow the examination rules shall be sent out of the
examination hall after collecting his question paper and answer book. In case it is a case
of suspected identity such cases shall be lodged in the Police Station irrespective of the
Imposter is an insider or outsider.
19. DISTRIBUTION OF OMR ANSWER BOOKLETS & QUESTION PAPERS:

 Before issuing the answer booklet to the candidate, the invigilator shall verify the number
of pages contained in the answer booklet, if found less than 32 (thirty two) pages he shall
inform the same to the chief superintendent and issue blank answer booklet (SG)
containing 32 pages.
 Invigilator shall verify the PIN/Name printed on the answer booklet with respect to the
candidates Hall ticket and issue correct answer booklet to the student, any Discrepancy
arising due to issue of incorrect booklet will be the responsibility of the Invigilator.

 Depending on the ‘scheme-wise, year/semester-wise, branch-wise and subject-wise’ strength

of the candidates, the Question-papers down loaded and printed in the QPDS room are to be
arranged ‘Invigilator-Wise’ and are to be handed over to the invigilators just ‘5 minutes’ before
the commencement of the examination by the CHIEF SUPERINTENDENT / JOINT CHIEF
SUPERINTENDENT.

19
 The Invigilators shall be asked to check whether he/she has received the proper question
papers and the number of question papers allotted before distribution to the candidates.
 The invigilators shall be informed that they shall take care while “distributing the question
papers that he/she handover only the proper question paper to the candidates after verifying
the hall – tickets”.
20. ISSUE OF DRAWING SHEETS:
 In case of Drawing Examinations, Candidates may be instructed to use both sides of the
Drawing Sheet supplied to them for answering the question paper in the Drawing subject. A
candidate may be given the Additional Drawing Sheet only when the space on both sides of
the Main Drawing Sheet is exhausted and only when it is absolutely needed by the
candidate. In such cases, candidates shall be asked to write page number on each sheet
correctly.
21. SUPERVISION OF EXAMINATION: (BY THE CHIEF SUPERINTENDENT)
 Exactly after half-an-hour of the commencement of examinations, the Joint chief
superintendent shall obtain information about „attendance of candidates‟ from all the
invigilators. The left-over question papers and undistributed Barcode sheets in respect of
absentee candidates are to be collected back from the invigilators. Account of question
papers is to be prepared accordingly.
 The Chief Superintendent shall undertake frequent rounds to the examination halls and
supervise the work of invigilating staff. The Chief Superintendent shall instruct the invigilator
to be alert during the examination period.
 The Chief Superintendent shall take all the precautionary measures with the help of the
supporting staff to prevent any unforeseen disturbances that may occur either by the
candidate or outsiders, in spite of which if any incidence occurs the Chief Superintendent
shall take appropriate corrective measures and also report the same to the Board
immediately.
BY THE FLYING SQUAD (INTERNAL & EXTERNAL)
 The Flying squad shall also visit every hall of the examination as many times as possible in
order to curb malpractice.

BYINVIGILATORS:

The Invigilator shall not enter into dialogue with the students unnecessarily. He shall be
impartial in his duties during the examination period, and shall not leave the hall during
examination period. The invigilators shall follow the instructions contained in the
„INSTRUCTIONS TO INVIGILATORS‟ supplied by the principal.

20
22. MALPRACTICECASES:
 It is observed that the number of candidates indulging in Malpractices are increasing
gradually every year and some of them are even bringing latest electronic gadgets such as
Cell-phones, Pagers, Organizer PDAs and Palmtops in addition to chits, printed material
etc.,. in to the examination halls. Therefore, the candidates shall be thoroughly checked at
the main entrance. The senior staff member appointed as internal flying squad has greater
and decisive role to play in this regard.
 A notice displaying the „SCALE OF PUNISHMENT‟ shall prominently be displayed at the
Main Entrance to the Examination Halls, preferably near the „Seating Plan Display‟.
 If any candidate is found resorting to malpractice, the matter shall immediately be brought
to the notice of Chief/Joint chief superintendent, Flying (internal/external) squad by the
invigilator concerned.
 The above staff members will then prepare a detailed report on the spot in proforma-II
(copy enclosed) of the case. All columns of the proforma shall be filled carefully. The full
details of the offence and the details of supporting material must be written in establishing
the case. Some of the Principals are not writing any such details and in the absence of
such details from the Principal, the „MALPRACTICE SCRUTINY COMMITTEE‟ is facing
difficulties in awarding the punishment giving scope for such student/s in approaching the
court of law. The residential addresses of the candidates involved in malpractice shall be
noted in the malpractice report.
 A written statement is to be obtained from the candidate. If any candidate refuses to give
the written statement, the same shall be recorded with the signature of the invigilator along
with signatures of two witnesses.
 Whatever be the supporting material for establishing the case of malpractice, the same are
to be confiscated immediately for sending the same to the Board as a proof.
 The supporting materials so confiscated shall be signed by the chief superintendent and
flying squad/invigilator and shall be attached and tagged properly to the scripts of the
malpractice cases and are to be dispatched along with proforma-II.
 Utmost care shall be taken in dispatching the Answer Scripts pertaining to malpractice
cases safely to the S.B.T.E & T, A.P, MANGALAGIRI on the same day itself.
 No representation to relax the punishment will be entertained by the Board.
 The answer scripts of the candidates who resorted to mal-practice shall be packed in a
separate sealed cloth lined cover duly subscribing on the cover as “MAL-PRACTICE” and
sent in the same parcel with other packets containing answer scripts of rest of the
candidates and mention the same in PACKING SLIP as a special entry.

21
  Mobile phones will not be returned to the candidates forever, if he/she booked under
malpractice with mobilephones
 Any student who is arrogant and does not follow the examination rules shall be sent out of
the examination hall after collecting his question paper and answer book. Complaints on
such cases shall be lodged in the Police-station irrespective of imposter is an examinee or
an outsider.
 In case a malpractice case is booked, the Chief Superintendent of the institution is
instructed to send the recorded Closed-Circuit Camera footage of the malpractice case
booked examination hall in an external storage device (Pen drive etc.) along with the
malpractice case Proforma -II.
23. SCALE OF PUNISHMENT FOR MAL-PRACTICE CASES FOR PAST, PRESENT AND
FUTURESCHEMES
Rul
e Nature of Offence Scale of Punishment
No.
Writing obscene / vulgar / unparlia- The entire performance of the candidates in
mentary words or Language in the all subjects including practicals in that
answer book. examination shall be cancelled.
01. OR
Refusing to obey instructions of the
Chief Superintendent/ Invigilator.

A candidate found in possession of The candidate is to be sent out of the

any relevant material pertaining to examination hall immediately after
the day of examination such as obtaining his/her written explanation and
Papers, Books, Notes duly confiscating his/her Hall-ticket. He/she
OR shall also be not allowed to appear for the
remaining subjects in that examination. The
Notes written on any part of the
performance of the candidate in the
clothes worn by the candidate or any
particular year/semester examination in
part of his/her body or any part of
02. ALL SUBJECTS (whole/part examination,
Table or Desk;
as the case may be, including Practicals)
OR shall be cancelled.
Foot rule, instruments like
set
- square, protractor, calculator, mobile
phones, etc., with notes written on
them.
OR
Mass copying at the examination
centre detected during the conduct of
examination or during valuation.

22
Rul
e Nature of Offence Scale of Punishment
No.
A candidate found having copied or The candidate is to be sent out from the
indulging in copying from any paper, examination hall immediately after
book or notes or any other source or obtaining his/her written explanation.
allowed or is found allowing any other He/she shall also be not allowed to appear
candidate to copy any matter from for the remaining subjects in that
his/her answer book or to have in any examination. The performance of the
manner rendered any assistance to candidate in the particular year/semester
another candidate in solving a examination in ALL SUBJECTS (whole/part
03. Question or a part of Question set in examination, as the case may be, including
the Question paper, or if he/she is Practicals) shall be cancelled and the
found to have been receiving candidate shall not be permitted to appear
assistance in solving a Question or a for the whole/part examination, as the case
part of a Question set in the Question may be, including Practicals for the
Paper. subsequent examination.
OR
Destruction or suppression of the
evidence of the forbidden material in
any way like swallowing, tearing or
throwing outside etc.
Copying detected on the basis of The performance of the candidate in the
internal evidence such as during particular year/semester examination in
valuation/special scrutiny. ALL SUBJECTS (whole/part examination,
as the case may be, including Practicals)
shall be cancelled and the candidate shall
not be permitted to appear for the
whole/part examination, as the case may
04. be, for the subsequent examination.

Note for MPSC: “The Malpractice Scrutiny

Committee which awards the punishment to
the candidates involved in the malpractice
has to make sure of the involvement of the
Candidate/s in the offence before any
punishment is awarded to the candidate/s.”

Throwing of Question paper after The candidates are to be sent out from the
writing the answers on it to the other examination hall immediately after
candidate(s) with the intention to help obtaining their written explanation. The
the other candidate(s). performance of the candidates in the
OR particular year/semester examination in
Throwing / Sending the Question ALL SUBJECTS (whole/part examination,
05. as the case may be, including Practicals)
paper/ questions contained in the
question paper on any sheet/article shall be cancelled and the candidates shall
out during the period of examination not be permitted to appear for the
with an intention to receive assistance whole/part examination, as the case may
and caught by the Invigilator or by an be, for the subsequent examination.
Officer involved in the conduct of
examinations.

23
Rul
e Nature of Offence Scale of Punishment
No.
Exchanging intentionally the answer The performance of all the candidates
scripts with a view to give or take help involved in the act in all subjects in that
from another examinee. particular year/semester examination
(whole/ part examination, as the case may
06. be, including Practicals) shall be cancelled
and the candidates shall not be permitted to
appear for the whole/part examination, as
the case may be, for TWO subsequent
examinations.
Taking away the answer book or The performance of the candidate in all
leaving the examination hall without subjects in that particular year/semester
handing over the answer book to the examination (whole/part examination, as
07. Invigilating Staff whether returned the case may be, including Practicals) shall
Subsequently or tearing the answer be cancelled and shall not be permitted to
Book. appear for whole/part examination, as the
case may be, for THREE subsequent
examinations.
Writing of answers in the answer book The performance of all the candidates
by his/her associates in the involved in the act in all subjects in that
examination centre or at any other particular year/semester examination
level. (whole/part examination, as the case may
08. be, including Practicals) shall be cancelled
and the candidates shall not be permitted to
appear for THREE subsequent
examinations and they shall not be
permitted to study the next higher class, if
any, for the subsequent academic year.
Obstructing the Chief Superintendent The culprits are to be handed over to the
from performing his/her duties, Police immediately and a Criminal case is
abusing, threatening and showing to be booked against them. The
disrespect towards performance of the candidate in the
09.
Invigilator/ particular year/ semester examination in
Chief Superintendent/ ALL SUBJECTS (whole/part examination,
any other official connected with the as the case may be, including Practicals)
conduct of examination within the including Practicals shall be cancelled.
institution premises.
Substitution of answer book. The performance of the candidate in all
subjects in that particular year/semester
OR
examination (whole/ part examination, as
Insertion of drawing sheets or the case may be, including Practicals) shall
10. replacement of main answer book be cancelled and the candidate shall not be
written outside with one written inside permitted to appear for FOUR subsequent
the examination hall. examinations and he/she is not permitted to
study next higher class, if any, for the
subsequent academic year.

24
Rul
e Nature of Offence Scale of Punishment
No.
Impersonation. The performance of both the candidates,
i.e., the impostor and the candidate, who is
being impersonated, in all subjects in that
particular year/semester examination
(whole/ part examination, as the case may
be, including Practicals) shall be cancelled
and they are not permitted to study and
11. appear for any Board examination for the
next FOUR academic years (including
academic year in which the impersonation
has taken place) in respect of either or both
the candidates. A Criminal case may be
lodged in the Police Station irrespective of
whether the impostor is an examinee or an
outsider.
Physical assault within the institution The performance of the candidate in all the
premises on personnel connected with subjects in all the Board examinations in
the conduct of examinations. that particular year/ semester examination
(whole/part examination, as the case may
be, including Practicals) shall be cancelled
12. and the candidate shall not be permitted to
appear for FOUR subsequent examinations
and he/she is not permitted to study next
higher class, if any, till he/she completes
the punishment period. A Criminal case is
to be booked against the culprits involved in
the act.
Possession of blank main answer A Criminal case is to be booked against the
book/ additional answer book/ drawing candidate. The matter should be brought to
sheet/ graph sheet which have not the notice of the authorities for initiation of
been issued in the Examination hall on appropriate action against all the guilty. The
13.
the day of exam. performance of the candidate in all subjects
in that particular year/semester examination
(whole/part examination, as the case may
be, including Practicals) shall be cancelled.

Other offences, if any, not covered The Malpractice Scrutiny Committee shall
under the above provisions. make specific recommendations on the
14. punishment to be awarded keeping in view
the gravity of offence and also the scale of
punishment, as above.

25
N O T E:
1. No re-examination shall be conducted in such centers, where candidates resort to
boycott of examinations on any pretext.
2. In case a candidate resorting to malpractice by copying from any material in his/her
possession and/or by any means is caught by the Flying Squad or Observers or any
other Officer posted for duty for the examination, the explanation of the Invigilator in that
particular hall of examination shall be called for, for not detecting the same and
appropriate disciplinary action be initiated against him/her, after examining his/her
explanation in the matter.
3. In all the malpractice cases the report made by the Invigilators should be thoroughly
enquired into by the Chief Superintendent concerned and he/she should satisfy
himself/herself with all the details in the Invigilators report and record the same in his/her
report.
4. In cases where there is a laxity on the part of invigilators and chief superintendents
and other officials connected with the conduct of examinations in the discharge of their
duties properly, such as in cases where mass copying is reported in an examination
center or where the candidate involved in malpractice in an examination hall is booked
by flying squad or others but not the invigilator, then appropriate disciplinary action
should be taken against all the staff members involved as per C.C.A. Rules, after giving
them notice and considering their explanations, if any, offered.
5. In cases where mass copying is reported in a private institution, and the connivance
of the staff or the management of the institution in the offence in collusion with students
or otherwise is proved, then appropriate steps shall be taken by the Board to consider
disaffiliating the institution and addressing the Directorate to consider withdrawal of
recognition and approval granted to the institution. The Board should also ensure that the
status of the examination center of the institution shall be withdrawn for a minimum
period of THREE years and the candidates may be allotted a different examination
center.
6. Punishment for different offences committed in all cases and its duration is
mentioned above. It is quite possible that in few cases, the punishment recommended to
the candidates, may exceed, the validity of the Curriculum in existence, since as per
Board Regulations a candidate has to complete the Diploma Program in a duration which
is equivalent to twice the normal period of the Program from the date of first admission. In
such cases, the punishment period should be limited to that extent within which the
candidate has to obtain his/her Diploma. In certain cases, the candidate may not get any
more chances to appear for examination and qualify for the award of Diploma. The
candidate will have to suffer the consequence for his/her misdemeanor.
7. In all cases of Malpractice, the hall ticket of the candidate is to be confiscated and
shall be sent to the Board along with the answer script in separate cover.

26
24. MALPRACTICE CASE PROFORMA:
PROFORMA – II

STATE BOARD OF TECHNICAL EDUCATION &

TRAINING ANDHRA PRADESH::MANGALAGIRI

MAL-PRACTICE REPORT

1. Examination Centre :

2. Date of Examination :
3. Time of :
Examination :
4.a)Course
:
b) Year/Semester
:
c) Scheme
5. Subject in which candidate is booked:

a) Subject Code :

b) Subject :
6. Particulars of the candidate booked:

a) PIN :

b) Name :

c) Residential address :

7. (a) Case booked by : Invigilator / Internal Flying Squad /

External Flying Squad / Surprise
Check Squad / Chief
superintendent / Joint Chief
Superintendent / Invigilator (Strike
out whichever is not applicable)
(b) Name & Designation of the
Staff who booked the case :
(c)Name & Designation of
the Other invigilator in
the Hall
as witness. :

PUNISHMENT AWARDED BY THE MALPRACTICE SCRUTINY COMMITTEE

8. Give full details ofthe offence : _____________________________

27
 :

8. Give Full Details of the Offence :

NOTE: Unless the matter is related to the subject of

examination on that day, the case need not be booked
under mal-practice.

9. Give full details of Supporting material like Written Chits, Printed material, Mobile Phones,
Books, Matter written on Scale, Calculator case etc., (matter should be related to the
subject of examination on that day). If copied, the copied matter is to be marked in the
supporting material and write PIN of the candidate on the supporting material and should
be sent to this office along with the answer booklet.

10. Signature of the Invigilator

(whether the case is booked by
him
or by other officials) :

11. Whether the student has given the

Statement or not? : YES /NO

12. Signature of the candidate :

13. Punishment proposed by

the Chief Superintendent :
(Mention Rule No. in the scale of punishment)

14. Remarks of the Chief Superintendent :

SIGNATURE OF THE OBSERVER SIGNATURE OF THE CHIEF SUPDT.

WITH OFFICE SEAL

Encl: 1) Answer-script
2) Forbidden confiscated material
3) Statement of Student
4) Closed-circuit camera footage of the examination hall

28
25. CLOSING THEEXAMINATION:

 The Invigilators shall collect all the answer books from the candidates, check with the
attendance and after tallying shall hand over to the Chief Superintendent. He shall not
allow any candidate to continue writing after the lapse of scheduled time.

 At the end of each examination, on each answer script, a rubber stamp with blue ink
inscription of letters as ‘THE END’ shall be marked, just below the space where the
candidate has stopped writing. Blank pages left by the candidate un-answered shall be
scored off diagonally.

 The invigilator shall hand over the answer scripts and the balance stationery, duly tallying
the account to the Joint Chief or Chief Superintendent and then only seek relief from duty.
Any discrepancy in the number of answer scripts shall be investigated immediately and
reported to the Board with all particulars of the discrepancy and the names of the
Invigilators.
26. PACKING INSTRUCTIONS:

 The answer scripts pertaining to ER-91/ER-20(D.Ph)/C-16/C-20/C-23 (different) Schemes

along with Attendance sheets and relevant Question papers shall be kept Branch-wise in
Cloth Lined Covers.
 The flaps of (part-I) OMR sheets are to be detached and arranged separately in a
separate small cover (supplied by SBTET) and the (small) cover is to be kept in the cover
containing the corresponding main answer scripts.
 In case of SG OMR Sheets, without detaching the corresponding Part-I flap(s) and the
entire SG script(s) should be kept on the top of main answerscripts.
 The cover containing the main answer Booklets and the small cover containing Part-I
Flaps shall be securely sealed by duly mentioning the details on the cover including the
No. of SGs and regular flaps.
 The answer scripts pertaining to a particular subject, if kept in more than one cover are to
be properly numbered as 1/3, 2/3, 3/3 etc., (each cover should contain photo copy of
attendance sheet) and securely bundled together and finally packed in a single stitched
cloth bundle.
 Each cloth bundle should contain a packing slip containing the details of answer script
packets in that cloth bundle.
 The part-I of the OMR Sheet of the answer script pertaining to MP Cases shall not be
detached and the MP case answer scripts should be packed in separate cover. 

29
27. SEALING OF ANSWERSCRIPTS/BUNDLES:

 All the Principals are requested to seal the answer scripts in presence of Observer,
Invigilators and members of Flying Squad. Any delay in dispatching the answer scripts will
lead to delay in Coding, Valuation of scripts and processing results. As delay may attract
unnecessary attention, it is best to dispatch at the earliest to the Board and the Chief
Superintendent has to submit an explanation for the delay. Delay in dispatching the
Answer Script bundles will be viewed seriously and the Chief Superintendent will be held
responsible.
 Used S.G BARCODE Sheets (barcode sheets without information of the candidate and
with Sl. No. printed on them) must be packed along with other answer scripts

CONSOLIDATED BRANCH-WISESTATEMENT SHOWING THE ACCOUNT OF BLANK OMR

SHEETS ISSUED TO THE CANDIDATES FOR THE DIPLOMA EXAMINATIONS SHOULD BE
SENT AFTER THE END OF LAST EXAMINATION IN THE INSTITUTION TO The CONTROLLER
OF EXAMINATIONS, SBTETA.P, 1stFLOOR, GARUDADRI K K TOWERS, LAKSHMINARASIMHA
COLONY, BYE PASS,NEAR NRI HOSPITALS, MANGALAGIRI – 522 503,
[email protected]

CONSOLIDATED STATEMENT SHOWING THE ACCOUNT OF USED BLANK OMR

BOOKLETS.
Code
S.No. of Reaso
Name of No.& Date
S.No Instt Code P.I.N Barcode ns For
the Name of of
. Sheet Issued Issue
Candidate The Exam
Subject
1 2 3 4 5 6 7 8

 All the inner packets containing the answer scripts along with (Standard Proforma -III)
which is enclosed shall be kept in the cloth bags, stitched and sealed and shall be sent by
EMS SPEED POST under BNPL A/C NO.11-107 and Customer ID : 6000000945 only.
However the local polytechnics can send by a responsible person and handed over to

The CONTROLLER OF EXAMINATIONS,

STATE BOARD OF TECHNICAL EDUCATION AND TRAINING,
AP, 1st FLOOR, GARUDADRI K K TOWERS,
LAKSHMINARASIMHA COLONY, BY PASS,
NEAR NRI HOSPITALS, MANGALAGIRI – 522 503, A.P.

30
28. DESPATCHINSTRUCTIONS:

 The answer scripts of morning session shall be dispatched on the same day and the
after-noon session scripts on fore-noon of the following day without fail including local
Polytechnics. The Packing Slip in PROFORMA-III showing the contents in the insured
parcel shall invariably accompany the scripts
 Various other material related to the conduct of Diploma Examinations are to be sent in
named covers to the Officers listed in the Table shown below and within the stipulated
time.
WHAT TO SEND? WHEN TO WHOM TO SEND
SEND ?
Consolidated Branch-wise Immediately JS, Controller of
statement showing the account of at the end of
blank OMR sheets issued to the Theory
Examinations,
candidates for the Diploma Examinations State Board of Technical
examinations by speed post Education and Training AP,
Unused OMR bar-code sheets 1stFLOOR, GARUDADRI K K
detached from the answer TOWERS, LAKSHMINARASIMHA
booklets in respect of Absentee COLONY, BYE PASS, NEAR NRI
Candidates HOSPITALS, MANGALAGIRI – 522
503, A.P.
All DC Bills Within 10 days Deputy Secretary (NT),
From the last S.B.T.E.T., A.P.,
day of 4th FLOOR, GARUDADRI K K
examinations TOWERS, LAKSHMINARASIMHA
COLONY, BYE PASS, NEAR NRI
HOSPITALS, MANGALAGIRI – 522
503, A.P.,

31
 PROFORMA –III

PACKING-SLIP

Name ofthe Examination :

DateofExamination :

TimeofExamination :

DETAILS OF SCRIPTS OF VARIOUS SCHEMES IN THE INSURED PARCEL

S.No. Branch Scheme Year/ Sub Total No. No. of Remarks

Sem Code of scripts packets

SIGNATURE OF THE CHIEF SUPERINTENDENT

WITH OFFICE SEAL

32
29. RESULTS & RECOUNTING OF MARKS/RE-VERIFICATION OF ANSWER SCRIPTS &
ISSUE OF XEROX COPIES.

 Soon after the receipt of the result sheets, tabulated marks sheet and individual memo of
marks, the Principals shall inform discrepancies if any, to this office immediately. All
corrections in the computerized marks sheets shall have attested signature of the Officers
of the Board. If any such corrections are noticed without the attestation of the Officers of
the Board, the Principals shall report the same to Board immediately without any loss of
time for taking necessary action in the matter.

 If any candidate is desirous to apply for the following may submit their application form in
the standard proforma‟s along with the prescribed fee in the form of D.D. Drawn in favour
of The Secretary, State Board of Technical Education and Training, A.P., Mangalagiri in
person or through online fee payment mode or by post within the stipulated date given by
the Board. Applications received after the due date will not be considered under any
circumstances and no correspondence will be entertained in this regard.

1. Recounting Rs: 600/- per subject.

(Applicable to all the theory subjects including drawing subject)

2. Photo copies of Valued Answer Scripts Rs: 1000/- per subject.

(Photo copies will be issued to all theory subjects including drawing subjects)

3. Re-verification of Valued Answer Scripts Rs: 4500/- per subject.

(Re-verification shall be done for all theory subjects including drawing subjects)

 No request for recounting, re-verification and for photocopies of answer scripts would be
entertained from a candidate who is reported to have resorted to Malpractice in that
examinations vide G.O.Ms.No.809 LEN & TE (TE-1) Department09-11-1982.

(BEFORE ON LINE FILLING OF APPLICATION FOR REVERIFICATION/RECOUNTING PHOTO

COPY OF VALUED ANSWER SHEET CANDIDATES ARE ADVISED TO GO THROUGH THE
INSTRUCTIONS CAREFULLY)

1. Recounting shall be done for all theory subjects per year/semester including Drawing Subjects of
Practicals.
2. The verification of the totaling will be done by an officer of the Board and will be intimated to the
candidate by post only.

33
3. No request for recounting would be entertained from a candidate who is reported to have resorted to
Malpractice in that examination vide G.O.Ms.No.809 LEN & TE (TE-1) Department,dt.9-11-1982.
30. REMUNERATION TOSTAFF:
All the Chief Superintendents are requested to refer SBTET, Notifications under the subject
“SBTET ANDHRA PRADESH ENHANCED RATES OF REMUNERATION OF DIFFERENT BOARD DUTIES
WITHEFFECTIVE FROM OCT/NOV-2016 DIPLOMA EXAMINATIONS-COMMUNICATED-REG.” AT PRESENT THE ITEM
NUMBER OF THISSUBJECT IN SBTET NOTIFICATIONS IS AT SERIAL NUMBER 1144 DATED: 25/10/2016.”

31. ISSUE OF MISCELLANEOUSCERTIFICATES:

All the Chief Superintendents are requested to refer SBTET, Notifications under the
subject “SBTET-AP REVISED RATES TOWARDS ISSUE OF VARIOUS MISCELLANEOUS CERTIFICATES
ISSUED BYTHE BOARD AND ENHANCEMENT OF EXAMINATION FEE COMMUNICATED-REG.” AT PRESENT
THE ITEMNUMBER OF THIS SUBJECT IN SBTET NOTIFICATIONS IS 194, DATED: 08/05/2019.

32. SUBMISSION OFD.C.BILLS:

 All D.C. Bills pertaining to the conduct of examinations shall be submitted to the Board
within (10) days from the last day of the Examinations, under named cover addressed to
Deputy Secretary (N.T), S.B.T.E.T., A.P, 4th FLOOR, GARUDADRI K K TOWERS,
LAKSHMINARASIMHA COLONY, BYE PASS, NEAR NRI HOSPITALS, MANGALAGIRI
– 522 503, A.P., along with statement of no. of students appearing Scheme wise/Course
wise/Class wise with grand totals as per Nominal Rolls.

34
33. SPECIAL INVIGILATIONSQUAD:

GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

TECHNICAL EDUCATION – State Board of Technical Education and Training – Diploma

and other Technical Examinations conducted by the State Board of Technical Education
and Training, A.P., Hyderabad measures to check mal-practices – Creation of Special
Invigilation squads on permanent basis - Orders – Issued.
-
LABOUR EMPLOMENT, NUTRITION AND TECHNICAL EDUCATION (TE.1) DEPT.

G.O.Ms.No.247, Dated:03-07-1985.

Read the following: -

1. G.O.Ms.No.213, LEN & TE Dept., dated22.08.1983.
2. G.O.Ms.No.195, LEN & TE Dept., dated30.06.1984.
3. From the Director of Technical Education, Hyderabad
Lr.No.H3/31566/84, dated 08.11.1984.

***
O RDER:

In the G.O first read above, orders were issued for the constitution of Special
Invigilation Squads for each examination center to curb mal-practice indulged by the
students of Polytechnics appearing for various Diploma Level Examinations conducted
by the State Board of Technical Education and Training, A.P., Hyderabad. The Special
Invigilation Squads constituted in the said G.O consisted of the following personnel.

1. District Educational Officer or Deputy Education Officer

2. Tahsildar or Deputy Tahsildar.
3. Inspector of Police or Sub-Inspector of Police.

In G.O 2nd read above orders were issued creating Special Invigilation Squads at
each examination center in connection with the Common Entrance Examination for
admission of candidates into Polytechnics and State-wide Institutions in the State for the
Academic Year 1984-85.

1. The Director of Technical Education in his letter 3 rd read above has stated that
the Special Squads constituted for various examination centers have given good
results in checking various kinds of mal-practices for smooth conduct of examinations
by removing objectionable materials from the candidates. Preventing copying,
preventing candidates from resorting to any violent methods and also providing all
assistance to the Chief Superintendent of the examination centers. The very
presence of Special Invigilation Squads has boosted the morale of the invigilation
staff to a large extent. The Director of Technical Education has therefore suggested
to constitute, Special Invigilation Squads on permanent
basissoastoenabletheStateBoardofTechnicalExaminationandTrainingtoconductthe

35
 various Technical Examinations of Diploma and Certificate level courses on smooth
and sound lines.

3. The Government have carefully examined the proposal of the Director of

Technical Education. They decided that the Special Invigilation Squads be constituted for
conduct of Board Examination on smooth lines to check mal-practices and prevent
candidates from resorting to any violent methods. The members of the Special
Invigilation Squads shall be empowered to move in the examination halls and supervise
the affective conduct of examinations remove objectionable materials from the
possession of the students/candidates, prevent copying and also prevent candidates
from resorting in any violent methods. The Squads shall render all possible assistance to
the Chief Superintendents of examination in checking cases of mal- practices on the spot
for orderly conduct of examinations.

4. The Government accordingly permit the Director of Technical Education and the
Secretary, State Board of Technical Education and Training, to directly requisition the
services of the Special Invigilation Squads as and when examinations are conducted by
the State Board of Technical Education and Training by addressing letters to the Director
General of Police, District collectors, Director of School Education;, Director of Higher
Education and the District Educational Officer etc., mentioned in G.O.Ms.No.213, Labour
Employment , Nutrition and Technical Education (TE) Department, dated22.8.83.

5. The Special Invigilation Squads shall be stationed at the examination centers.

However, the discretion as to who shall be sent as members of the Squad shall rest with
the Director General of Police, Collectors, Director of School Education and Director of
Higher Education etc.

6. The Secretary, State Board of Technical Education and Training, is also permitted
to incur the entire expenditure of the Special Invigilation Squad from the funds of the
Board. The T.A. and D.A. and Remuneration payable to the members of the Special
Invigilation Squad shall be in accordance with the rates fixed by the Board from time to
time.

7. This order issues with the concurrence of the Education, Revenue, Home and
Finance Departments.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH ).

KHALID ANSARI,
Principal Secretary to Government.

To
The Director of Technical Education, Hyderabad.
The Secretary , State Board of Technical Education and Training, A.P.,
Hyderabad. The Director General of Police, Hyderabad.
All Collectors.
The Director of School Education,
Hyderabad. The Director of Higher
Education, Hyderabad. All the District
Educational Officers in the State.

Sd/- SECRETARY

36
34. DUTIES OFINVIGILATORS
The Invigilators have to follow the instructions issued by the Chief Superintendent from
time to time scrupulously.
A) BEFORE COMMENCEMENT OF EXAMINATIONS: The Invigilator
shall not ask for exemption from examination duties except in emergency situations

B) BEFORE ENTERING THE ALLOTTED ROOM/HALL: The Invigilator

 Has to report to the Chief Superintendent half an hour before the commencement of
examination.
 Has to collect required Answer Books, Seating Plan, Attendance cum Signature
statement of the Students, Duplicate Hall tickets etc., belonging to the room/hall to
which he/she is allotted.
 Has to go to the allotted halls with all the materials collected 15 minutes before the
commencement of the examination.
 Has to handover the switched off mobile phones to CS/JCS or to their representative.

C) AFTER ENTERING THE ALLOTTED ROOM/HALL: The Invigilator

 Has to allow the candidates fifteen minutes before the commencement of

examination, after checking the candidate for chits and other prohibited material.
Has to direct the candidate to the allotted seat.
 Shall not allow any candidate without a valid hall-ticket.
 Has to distribute the Answer Books to the candidate 10 minutes before the
commencement of examination and ensure that the candidates check their
particulars on the Barcode sheet correct.
 Has to verify the candidates PIN and other particulars printed on the Barcode sheet
correctly and only then shall put his/her initials with date on the Barcode at the
allotted space.
 Shall check whether he/she received the proper question papers before distributing
the same to the candidates and also shall take care that appropriate question papers
are handed over to the candidates.
 Shall not permit any candidate to enter into the examination hall after 15 minutes from
the commencement of examination.
 Shall not allow the candidates to exchange Calculators, Code books and other
standard tables etc. They shall not be permitted to talk with any other examinee
during the period of examination.

37
 Shall permit the students to use the relevant code books or tables after ascertaining
the same from concerned Head of Section /Principal.
 Has to move in the examination hall continuously to curb the malpractice. Otherwise,
he/she will be held responsible if any candidate is caught by the external
squad/observer etc.
 Shall not read Newspapers / magazines / subject books during the examination period.
 Shall not use/carry mobile phones with him/her.
 Shall not involve in any unlawful activities and if involved is liable for stern action.
 May permit a candidate to leave the examination hall once for all after one and half
hour of commencement of examination, only after collecting the question paper and
Answer script from the candidate.
 Shall check the number of pages in the booklet i.e., 32 pages, in case they do not tally,
it shall be brought to the notice of Chief Superintendent.
 Shall distribute the answer books to the candidates. Only QR-coded answer booklet
containing 32 pages shall be given to the candidate appearing for any subject
 Shall read out the following instructions mentioned on 2nd page of BARCODE SHEETS
in the examination hall and assist the students in this regard.
a) Please check your particulars printed on the PART-I of the Barcode Sheet and if
any discrepancy is found please notify to the Chief Superintendent or Invigilator.
b) As all the particulars of candidates have been already printed except Self
Generation Sheets (SGs) you need not write your particulars.
c) You have to sign in the box specified in Part-I and write date of examination.
d) You are prohibited from writing your Name or PIN on any part of the Barcode
Sheet/Answer Book.
e) You have to ensure that the stitched Barcode Sheet is properly secured to the
given Answer Booklet or else it shall be stapled and the stapled pin shall be
covered with sticker.
f) You are prohibited from writing on or tampering the Barcodes printed in PART I
and II, as they affect allotment of marks toyou.
 Shall inform and instruct the candidates that „no part of the answer book shall contain
PIN of the candidate.
 Shall inform the candidate „not to write any matter inside the answer book or which
helps in the identification of the candidate‟s script or institution which may lead to
booking the candidate as „Mal-Practice case‟.

38
 Before the candidates start answering, ask the candidates to verify the particulars
printed on the QR-BARCODE SHEETS such as Name, subject, subject-code,
scheme etc.,.
 In the case of SELF GENERATED SHEETS, the candidates have to fill the required
information on Part I & II with his/her own hand writing and the invigilators have to
check the same.
 The sticker applied if any on the answer booklet shall be intact and it shall not be
removed or tampered. The invigilators have to check the same before receiving the
Answer Script or Drawing Sheet from the students.
 Under any circumstances, shall permit a candidate to leave the examination hall for
nature call or for any other reason during the first one hour of the commencement of
examination. At any given time, shall not permit more than one candidate to leave the
hall for nature calls.
 Has to instruct the candidate to write, “struck off by me” whenever they strike off all
answers in the answer scripts with an intention of losing his performance in that
subject. He shall inform the same to the invigilator concerned and it shall be attested
by the Chief Superintendent, so that his performance in that subject will be ignored.
 Shall return the unused Answer booklet with Barcode Sheets to the Chief Superintendent.
 Shall not allow any candidate to take Answer Book outside the hall, to exchange
Answer Scripts in the hall, to remove or add papers to the answer book.
 Shall not leave the hall during the examination without prior permission from chief
superintendent/Joint Chief Superintendent.
 Shall obtain the signature of the student on the bar-code sheet without fail.
 At the end of the examination, shall collect all the answer scripts.
 Shall arrange all answer books branch-wise, year/semester-wise, scheme-wise, PIN-
wise and hand over the same to the Chief Superintendent.
 Has to stay till the Chief Superintendent/Joint Chief Superintendent satisfies
themselves of the scripts received from the invigilator.

ALL IN ALL, THE INVIGILATOR SHALL BE VIGILANT AND IS SOLELY

RESPONSIBLE FOR WHATEVER HAPPENS IN THE EXAMINATION HALL. ANY
LAXITY OR IRRESPONSIBILITY SHOWN WILL BE TAKEN SERIOUSLY AND
ARE LIABLE FOR SUITABLE NECESSARY ACTION.
********

39
 SPECIAL OBSERVER‟SREPORT:

STATE BOARD OF TECHNICAL EDUCATION AND TRAINING ANDHRA PRADESH : : MANGALAGIRI

EXAMINATION SPECIAL OBSERVER‟S REPORT

( To be sent at the end of a Spell of Examinations)

1. Name of the Officer who visited the Examination Centre :

2. Place of Visit and Centre Code :

3. Date and Time :

4. Name of the Chief Superintendent with Designation :

5. Flying Squad as per G.O., Constituted OR not :

6. Seating plan done properly or not :

7. Whether numbering is put on tables in advance. :

8. Police Bundobust , Arranged OR not :

9. Whether minimum Two Invigilators posted in each Hall :

10. Allotment of Halls to Invigilators on the Spot OR pre-planned. :

11. Whether Joint Chief Superintendent appointed OR not,

if Yes, Name and Designation. :

12. Whether Invigilators reported in time or not :

13. Whether Attendance taken separately in Halls with answer

book number OR not. :

14. Whether Examinations commenced & closed at correct time? :

15. Whether Bell Timings indicated? :

16. Whether Invigilators are posted as per norms :

40
17. Mal-practice Cases booked, if any :

18. Packing and Sealing of answer scripts done properly,

immediately at the end of examinations. :

19. Your Remarks/Opinion on conduct of examinations :

SIGNATURE OF THE SPECIAL OBSERVER.

41
37. GUIDELINES TO THE OBSERVERS/ SPECIALOBSERVERS:

The Observers/Special Observers who are deputed to various Institutions where the
Diploma Examinations are conducted in the State are requested to note that they have been
entrusted with an important duty of observing the conduct of the Diploma Examinations at
the places of their posting as per the State Board of Technical Education and Training,
Andhra Pradesh, MANGALAGIRI norms. The Observers/Special Observers should adhere
to the following instructions and they should see that no scope is given for any slackness in
conduct of Diploma Examinations.

1) To go through the instructions issued to the Chief Superintendent in

connection with the conduct of Examinations to get acquainted with the rules and
regulations.

2) Reach the institutions one day in advance and see that the arrangements of
seating etc. are done as per the specified norms.

3) The observer should be present with the CS at the time of downloading and
printing the Question papers (QPDS) and he/she should see that the question papers are
confidentially sent to the examination halls (After down loading CS and Observer shall
check the Question Papers pertaining for that Date, Session, Scheme and Branch etc.,).

4) Affix his signature on the seal along with the Chief Superintendent on the
Almirah where confidential Question Papers have been kept.

5) See that the timings of the Examinations are followed strictly and if any variations are
noticed they must be brought to the notice of the Secretary immediately.

6) Any slackness in Invigilation by the Assistant Superintendents should be brought

to the notice of the Chief Superintendents for rectification and to include the same in
Observers report.

7) Letting-off the students outside the hall frequently for Toilets should be
discouraged. No students should be allowed for Toilets before one hour after the
examinations are started and also one hour before the end of the examination. PIN of the
student and the leaving time of the student for Urinals and the returning time of the
students should be maintained by the Assistant Superintendents in each examination
hall.

8) Among the Chief Superintendent, Joint Chief Superintendent and Observers / Special
Observers, at least one should be present in each examination hall at the time of issue of
Question Paper and also at the time of collecting the answer papers at the end of
examination.

9) The Observers/Special Observers should be present at the time of receiving the

written answer scripts of the students by the Chief Superintendent and the scripts should
be sealed in his presence. He should also affix his signature on the sealed covers.

10) See that the answer scripts are dispatched by the Chief Superintendent immediately
after the end of each subject examination. Any delay in the dispatch, should be reported
immediately stating the reasons for the delay.

42
 11) The Observers/Special Observers report should be sent through online only. The
URL is (http://apsbtet.net/DOFPPortal). The login ID is given against their names in the
observer duty list. The Hard copy may be retained with the observer. The hard copy
need not be sent to the SBTET. Any discrepancy or irregularity should immediately
inform to the mobile no. 7901620510.

12) See that detailed reports are sent to this office in respect of the mal-practice cases by
the Chief Superintendent. He should also see in respect of the mal-practice cases that
answer scripts are placed in a separate sealed cover and sent together with all the
reports.

13) He should submit the T.A. Bill for the expenditure incurred with all relevant
vouchers and duty certificate from the place where he performs the duty as
Observers/Special Observer, along with the relieving orders duly counter-signed by the
Principal, to the Principals concerned. Since advances has already sanctioned to meet
the expenditure for conducting the examinations and to meet the T.A and D.A., for the
Observers. The
T.A. Bill of the Observers for final settlement should be submitted to the principal
concerned.

14) He should not be lenient and observe whether everything is going on as per the rules
of the SBTET, AP, in conduct of the examinations, otherwise, he is at liberty to report the
same to the Secretary, S.B.T.E.T., AP, without any hesitation as the reports will be kept
confidential.

15) The Observers/Special Observer may report any type of major irregularity in conduct
of examinations on the same day either by Phone or by a letter depending upon the
situation and severity. Otherwise the Observer/Special Observer will be held responsible
for what so ever happened during his period.

16) The Observer shall accompany the Chief Superintendent or any of his teaching
staff members to the police station after the examination to deposit the sealed
answer script bundles of Afternoon session.

17) The observer should affix his signature on the receipt of EMS SPEED
POST under BNPL on every session of examination.

NOTE:-Any changes / revised instructions if any, will be intimated /

communicated to thePrincipals, and the same be given wide publicity among
teachers and students community.

Sd/- K.V. RAMANA BABU

SECRETARY

43
CENTER USER MANUAL QPDS

44
 User Manual
“Question Paper Distribution System”-SBTET

BY

DOCUMENT NAME : MANUAL/QPDS-CENTER

DATE ISSUED : 05/03/2024
VERSION : 1.0

Question Paper Distribution System 1

Internal Approval:

Function Name Date

Prepared By PRANATHI BORA 05/03/2024

Reviewed By Shabana.A,Srinivasa.P

Question Paper Distribution System 2

Contents

1. INTRODUCTION: .......................................................................................................................... 4
2. OBJECTIVE: .................................................................................................................................. 4
3. SCOPE:......................................................................................................................................... 4
4. ABBREVIATIONS: ............................................................................................................................. 4
5. PROCESS:......................................................................................................................................... 5
6. SERVICES ......................................................................................................................................... 6
a. Question Paper Bulk Download ............................................................................................... 6
b. Quick Download .................................................................................................................... 12
c. Center IP mapping ................................................................................................................. 15
7. LOGIN SERVICES ............................................................................................................................ 16
a. Profile .................................................................................................................................... 16
b. Change Password .................................................................................................................. 18

Question Paper Distribution System 3

 1. INTRODUCTION:

The process of this uploading and downloading the QPDS will be easy of process, Admin will
upload the question papers into the particular exam centers with respective subjects, then
centers has to download the question papers and distribute it to everyone.

2. OBJECTIVE:

An online application is developed to ease the process of Question Paper Distribution System.

3. SCOPE:

The scope of this document is to explain the process flow in completing the downloading process for
centers.

4. ABBREVIATIONS:

SBTET State Board Of Technical Education and Training

TW Typewriting
SH Shorthand

Table 1: Abbreviations

Question Paper Distribution System 4

5. PROCESS:
 Browse SBTET-AP Url (https://uat-apqpds.aptonline.in:9443/), below screen is displayed.

Figure 1: Website Portal

 We have to login with the given respective credentials and the screen home page will be
displayed as below figure.

Question Paper Distribution System 5

 Figure 2: Home Page

6. SERVICES
a. Question Paper Bulk Download
 Go to the Services Tab, select “Question Paper Bulk Download” to download exam papers.

Figure 3: Services Tab

 Selected screen will be displayed as shown in below figure.

Question Paper Distribution System 6

  Click on Step-1 “View” option.

Figure 4: Question Papers Bulk Download

 Then, click on “Copy” option after that click on “Download” option.

Figure 5: Exam Details, Copy and Download Option Page

 click on step-2: download option and paste the key as shown in below figure.

Question Paper Distribution System 7

 Figure 5: Paste Option

 After clicking on paste option will be displayed as shown in below figure.

 Then click on “Choose File” option, select the recent downloaded file.

Figure 6: Choose File and Downloading

Question Paper Distribution System 8

  It will be displayed like this after choosing downloaded file.

Figure 7: OTP Authentication

 Enter the Otp received to registered mobile number and Email ID, then click on “submit” button
as shown in below figure.

Question Paper Distribution System 9

 Figure 8: Submit Page

 After submitting, an alert message will be displayed click on “OK” button as shown in below
figure.

Figure 9: Alert Message

 The downloaded files will be displayed in green and not downloaded in red

Question Paper Distribution System 10

 Figure 10: Paper Downloaded Page

 Go to the downloads tab and check if the “zip file” is downloaded or not.

Figure 11: Downloaded History Zip File Selection

Question Paper Distribution System 11

  For that zip file, you will get the “Passcode” to registered mobile number and Email ID before
half an hour of examination scheduled time.
 Open zip file using the Passcode.

Figure 12: Password Authentication

 There is a folder inside that zip file, now open that folder.

Figure 13: Folder

 In that folder there will be Question Papers with “Subject Codes” named.
 Open that Exam paper and check if there is actual question paper or not.
 If there are any mistakes in that paper, contact “Admin” they will rectify it.

Figure 14: PDF File

b. Quick Download
 Go to the Services tab and select “Quick Download” as shown in below figure.

Question Paper Distribution System 12

 Figure 15: Services Tab

 Quick download screen will be displayed as shown in below figure.

 Click on “Download for the desired QP.

Figure 16: Quick Download

 Alert Message will be displayed as shown in below figure, click on “OK”.

Question Paper Distribution System 13

 Figure 17: Alert Message

 Again an alert message will be shown as in below figure.

 The question paper is downloaded successfully.

Figure 18: Alert Message

Question Paper Distribution System 14

 c. Center IP mapping
 Go to the services tab and select the “Center IP Mapping” as shown in below figure.

Figure 19: Services Tab-Center IP Mapping

 Center IP mapping screen will be displayed as shown in below figure.

 In this screen we can see the IP_Address1 of our system/laptop that we already logged in.
 We can also add another IP Address if the 1st IP Address system/laptop has any issues as shown
in below figure.

Figure 20: Adding IP Address

Question Paper Distribution System 15

  Enter the new IP Address which you are going to use, and click on “+” button. Then alert
message will be displayed as shown in below figure.

Figure 21: Alert Message

7. LOGIN SERVICES

Figure 22: Login services tab

a. Profile
 Click on profile service to edit and update the details of the user

Question Paper Distribution System 16

  An OTP will be sent to the existing user to update the details of new user

Figure 23: Profile

Figure 63: Profile Edit

Question Paper Distribution System 17

 Figure 64: Profile Update

b. Change Password
 Enter the Current password and new password to change the password

Figure 65: Change Password

Question Paper Distribution System 18

 User Manual
“QPDS-Mobile Application”

BY

DOCUMENT NAME : MANUAL/QPDS MOBILE APP

DATE ISSUED : 06/04/2024
REVISION : 1.0

1
Internal Approval:
Function Name Date
Prepared By PRANATHI BORA 06/04/2024

Reviewed By

2
Contents
1. INTRODUCTION: ........................................................................................................................................... 4
2. OBJECTIVE: ............................................................................................................................................... 4
3. SCOPE: ...................................................................................................................................................... 4
4. MOBILE APP: ............................................................................................................................................ 4
a. Login Page: ........................................................................................................................................... 5
b. Home Page: .......................................................................................................................................... 6
5. SERVICES .................................................................................................................................................. 6
a. OTP Details........................................................................................................................................... 6
b. Zip file Passcodes: ................................................................................................................................ 7

3
1. INTRODUCTION:
The introduction of the QPDS (Question Paper Distribution System) mobile app is a significant step forward in
easing the process of accessing question papers and mitigating network-related issues during the receipt of
OTPs (One-Time Passwords) and ZIP file passcodes. By transitioning to a mobile application format, users can
now conveniently download question papers. This not only enhances accessibility but also improves user
experience by streamlining the entire procedure.

2. OBJECTIVE:
The objective of QPDS mobile app is to revolutionize the process of accessing question papers,
addressing prevalent network-related issues encountered during the receipt of OTPs and ZIP file
passcodes.

3. SCOPE:

The scope of this document is to elucidate the functioning of the mobile app in completing the
downloading process for centers.

4. MOBILE APP:
 Download the QPDS Mobile App from the Google play store

4
 Fig1: Home Screen

a. Login Page:
 Give the existing login credentials (username and password) of the QPDS web portal for
logging into the mobile app
 Once you login into the mobile app that particular user Id is mapped with Device Id.

Fig2: Login Page Fig3: Login Credentials

5
 b. Home Page:

 The Flash messages given by the COE will be displayed in the mobile app home page

Fig4: Home Page

5. SERVICES
 Click on the "ellipsis" or "more options" icon to view the services of QPDS mobile app

Fig 5: Services

a. OTP Details
 The service allows viewing of OTPs for changing passwords and uploading PEM files during
the process of downloading question papers.
 Enter the recent OTP to complete the process of Question paper download
 Click on the eye symbol to view the OTP

6
 Fig 6: OTP Details

b. Zip file Passcodes:

 The service allows viewing of passcode of downloaded Question paper zip file
 This alpha numeric zip file passcode is received 30 minutes before the actual examination time
with the file name mentioned in it
 Click on the eye symbol to view the passcode

Fig 7: Zip File Passcode