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Spreadsheet Notes

The document discusses spreadsheets, providing examples of spreadsheet software, common uses, advantages over manual worksheets, examples of functions, and key features. It also provides two examples of spreadsheets, one calculating product costs and sales, and another calculating employee salaries.

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Takudzwa Muperi
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
22 views

Spreadsheet Notes

The document discusses spreadsheets, providing examples of spreadsheet software, common uses, advantages over manual worksheets, examples of functions, and key features. It also provides two examples of spreadsheets, one calculating product costs and sales, and another calculating employee salaries.

Uploaded by

Takudzwa Muperi
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Spreadsheet

Is an application package made up of a grid or array of cells mainly used for business
calculations.

Examples of spreadsheet packages


(a) MS Excel 2000
(b) Lotus 1.2.3
(c) Quatro Pro
(d) Visicalc
(e) Supercalc V5

Uses of spreadsheet
(a) Financial and cash flow analysis
(b) Creating business plans
(c) Sales forecasting and analysis
(d) Creating business budgets
(e) Preparing financial statements

Advantages of spreadsheets over manual worksheets


(a) Automatic recalculations when an entry changes
(b) Accept and manipulate formulas
(c) Copying formulas thus saving time of writing individual formulas
(d) Can create analysis graphs
(e) Performs calculations much faster that humans
(f) Can accept statistical, mathematical and financial functions

Examples of statistical functions:


SUM AVERAGE MAX MIN etc

Examples of mathematical functions:


EXP(x) PI SQRT(x) SIN(x) etc

Examples of financial functions:


IRR(Internal Rate of Return), NPV(Net Present Value),
SLN(Straight Line Depreciation) etc

Main features of a spreadsheet


(a) Ability to use formulas and calculations
(b) Ability to copy formulas
(c) Inserting or deleting rows and columns
(d) Drawing or creating graphs
(e) ‘what if’ analysis i.e. interrelationships
(f) automatic recalculations where values change
(g) sorting data in ascending or descending order

Common spreadsheet terms

Cell
Is an intersection of a row and column

Cell address (aka cell reference)


Is the identification of a cell by use of its co-ordinates e.g. A4, B7 etc
Label
Any textual data made of letters of the alphabet only or combination of both
letters and numbers e.g. headings, titles. Labels cannot be manipulated by
formulas are are left aligned by default.

Value
Any numerical entry i.e. data in form of signed digits 0 to 9 inclusive with or without a
decimal point. Values can be manipulated by formulas and are right aligned by default

Example 1: spreadsheet used to calculate selling price, total sales figures etc.

A B C D E F G
1 ITEM COST PRICE MARKUP(60%) SELLING PRICE QUANTITY TOTAL COST TOTAL SALES
2

3 JVC TV $4,500,000.00 =(60/100)*B3 =B3+C3 12 =B3*E3 =D3*E3

4 PHILIPS TV $6,700,000.00 =(60/100)*B4 =B4+C4 5 =B4*E4 =D4*E4

5 JVC VCR $2,300,000.00 =(60/100)*B5 =B5+C5 8 =B5*E5 =D5*E5

6 SHARP TV $6,800,000.00 =(60/100)*B6 =B6+C6 10 =B6*E6 =D6*E6

7 SHARP VCR $2,500,000.00 =(60/100)*B7 =B7+C7 8 =B7*E7 =D7*E7


8
9 SUBTOTAL =SUM(G3:G7)
10 VAT(15%) =(15/100)*G9
11
12 TOTAL =G9+G10

Example 2: Spreadsheet used to calculate net gross salary, deductions and net
salary of employees at a company

A B C D E F G
1 Employee Basic Allowances Overtime Gross Salary PAYE(21%) NET
Salary SALARY
2
3 JOHN $5000000 $450000 $200000 =SUM(B3:D3) =21% * E3 =E3-F3
4 MARK $6400000 $600000 $140000 =SUM(B4:D4) =21% * E4 =E4-F4
5 SHELLY $4100000 $230000 $400000 =SUM(B5:D5) =21% * E5 =E5-F5
6 SIMBA $9200000 $800000 $238000 =SUM(B6:D6) =21% * E6 =E6-F6
7
8 TOTAL =SUM(E3:E6) =SUM(F3:F7)
9 AVERAGE

NOTE: for averages, the formula will take the format:

=Average(B3:B6) etc

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