EXPRESSIONS OF INTEREST

(ENGAGEMENT OF PROFESSIONAL AGENCY TO FACILITATE

COMPREHENSIVE ACTION PLAN FROM PRODUCTION TO MARKETING
OF CROPS UNDER MEGA LIFT IRRIGATION SCHEME)
[DIRECTORATE OF AGRICULTURE & FOOD PRODUCTION, DEPARTMENT OF
AGRICULTURE & FARMERS EMPOWERMENT, GOVERNMENT OF ODISHA]

Assignment Title: Engagement of Agencies for Comprehensive Action Plan from Production to
Marketing of Crops under Mega Lift Irrigation Scheme
Reference No: ___________________

Government of Odisha has initiated Crop Diversification Programme in different districts

including Mega Lift Irrigation Ayacut Areas. Crop Diversification is one of the focus areas of the
State Agriculture Policy – 2020, SAMRUDHI. Directorate of Agriculture & Food Production
(DA&FP),Department of Agriculture and Farmers Empowerment (DA&FE), Govt of Odisha
intends to initiate a comprehensive crop diversification programme in the Mega lift irrigation
points with following objectives:-

1. Diversification from paddy to other crops with focus on pulses & oilseeds and
Horticultural crops in upland/medium land in Kharif.
2. Improving soil health through promotion of crops with heavy biomass and less
chemical input requirement.
3. Integration with the schemes of FARD, PR & DW, Cooperation, Energy, Water
Resources , DA&FE, Mission Shakti , W&CD as per feasibility.
4. Cluster based promotion of Post-harvest technology, Value addition & Marketing
through FPOs & WSHGs and Agriprenuers & other Farmers/community based
Organisations for higher income.
5. To create awareness & capacity building and community mobilization of farmers
on sustainability of cropping pattern in clusters and diet diversification.
6. Diet Diversification with Different Govt. Schemes..

Accordingly, it seeks Expression of Interest (EoI) from experienced and interested Organisations to
provide services for developing Comprehensive Action Plan from production to marketing of crops of
the project.

Program Geography: The project will be implemented in the 18 districts initially. Subsequently
more districts may be added.

Bolangir, Sundergarh, Ganjam, Sambalpur, Cuttack, Kalahandi, Boudh,

Bargarh,Jharsuguda, Nabarangpur, Subarnapur, Jajpur, Deogarh, Rayagada,
Gajapati, Kendrapada, Malkangiri & Koraput.
Expectations from the Professional Agency: Professional Agency (PA) will enter into an MoA
with DA&FP for period of 5 years. The major expectations from the agency are as follows:-

(i) Preparation of production and marketing plan for non-paddy commodities with focus
on enabling diversification of crop systems, promotion of climate resilient agriculture,
integrating livestock / fisheries /Agroforestry into cropping system.
(ii) Promotion of processing and post-harvest entrepreneurship for pulses, oilseeds, agro-
forestry and horticulture through FPOs and WSHGs.
(iii) Promotion of seed production and input business through FPOs and WSHGs.
(iv) Community based local level water governance through FPOs./Pani Panchayats.
(v) Designing the project delivery and monitoring systems.
(vi) Project management and coordination for the Crop diversification Mission in the MLI
points with different departments at state and district level.
(vii) Development IT and database management.
(viii) Capacity building and training of different stakeholders.
(ix) Partnership development with various institutes/agencies in development of the
strategy.

The Mandatory short listing criteria for the Professional Agency (PA)are:

1. Should be legally registered as society/trust/company registered under section 8 of

Companies Act 2013 previously section 25 of Companies Act 1956 and provide a self-
attested copy of registration, PAN number and self-attested copy of PAN card.
2. Should not have been blacklisted by Government of India, state government of Odisha, any
other state governments, any Indian or international donor and provide a self-declaration by
the authorized representative to this effect.
3. Should have a minimum of 5 years of work experience in planning and designing the
climate resilient agriculture programmes. Such experience would preferably cover soil and
water conservation, non-paddy and climate resilient cropping system, horticulture, FPO
promotion, Community mobilization, livestock husbandry and capacity building of
community organizations and/or FPOs.
4. Should have minimum average annual income and expenditure of Rs 3 Crore for 2017-18,
2018-19,& 2019-20 as reflected in the last 3 years’ audited Balance Sheet and Financial
Reports submitted to the concerned regulatory authorities.
5. Should have experience of networking and anchoring consultations with various
organisations..
6. Should have experience in capacity building, monitoring and evaluation experience on
climate resilient agriculture, horticulture, livestock and fisheries in large scale programmes.
7. The chief functionary of the institution should not be a formal member of any political
party and furnish an undertaking to this effect.
8. Should not have more than one-third of the Governing Body members related to each other
and no staff members related to each other should be supervising each other.
 a. Preferred but not Mandatory Criteria for PA:

1. Agencies which have been part of any Working Group/Committees related to Water
Management/Climate resilient Agriculture/Horticulture/Agro-forestry, Livestock, Fisheries
with proven track record in planning and designing systems in government framework for
State of Odisha .
2. Agencies with experience on promotion of FPOs/WSHGs.
3. Agencies with experience on promotion of post-harvest and processing and value addition
of non-paddy crops preferably through FPOs/WSHGs.
4. Agencies with above mentioned experience in Odisha will be preferred.

An Agency will be selected in accordance with the Fixed Budget Selection method developed by
the DA&FP in consultation with the selected agency as per the norms of the Department of
Agriculture & Farmers Empowerment, Govt. of Odisha. .

The format of EoI is in Annexure-A. Agencies need apply in the specified format only. Copies of
the following documents need to be submitted along with the EoI form:

 Registration certificate
 Previous 3 years Audited statement of accounts for 2017-18, 2018-19, 2019-20.
 Profile of professional staff of the organization.

Further information can be obtained at the address below during office hours [insert office hours if
applicable, i.e. 10.00 AM to 5.30PM].

Expressions of interest must be delivered in a written form to the address below by speed post/
registered post in a closed envelope super-scribed as “EOI for Professional Agency for crop
diversification” by [insert date].

[insert name of office]

Attn: [insert name of officer & title]

[insert postal address and/or street address]

[insert postal code, city and country]

Tel: [include the country and city code]

Fax: [include the country and city code]

E-mail: [include e-mail address]

 Expression of Interest:

Process of Selection:

Stage 1: Desk Evaluation of the applications by the committee constituted by the Department of Agriculture
& Farmers Empowerment (Twenty Days after the deadline) through Desk assessment

Stage 2: Prioritization of the Top 5 applicants (within two weeks after desk assessment)

Stage 3: State level presentation by the shortlisted applicants before the selection committee.

Stage 4: Finalization of the Agency

Stage 5: MoA with the Agency

Stage 6: Preparation of the action plan by Agency

Time Line Proposed:

SNo Stage & Task Time Date of

Task required completion
Days
1 EOI published

A. EOI finalized -
B. Publication of EOI / circulation 12.05.2021
C. Pre Bid 20.05.2021

D. Final Receipt of applications 28.05.2021

2 Selection of Agency 1st week of June
2021
3 Orientation meeting with Agency -do-
4 Finalising the Agency -do-
5 Selection of clusters 2nd week of June.
2021`
6 MOU with the Agency 17th June 2021
Please follow this format. Get your application form typed on separate sheets, no handwriting, pl. If
any column does not apply to you, mention ‘NA’.

(These will be incorporated into the EOI Structure)

Annexure A

Application Format for Agencyfor CDM-MLI

01. INTRODUCTION
a. Name of the organization –
b. Acronym of the organization, if any –
c. Address of the organization –
i) Mailing / Correspondence office
ii) Visiting office
d. Contact Person
i) Name –
ii) Designation / Title –
iii) Telephone No - Landline –
Mobile –
Email –
iv) Address, if different from (c) –

02. IDENTITY / LEGAL STATUS

i) Is organization registered – Yes No

ii) If yes, Under Society Act Under Trust Act

Under Company Act Any other

(Section – 25)
If any other, specify –
iii) Year of registration –
iv) Since how long it is operational (No. of years) –
v) Operational area of the organization - State /s–
(only indicate the number) District/s –
Block/s –
Village/s –
vi) Whether organization is registered under FCRA - Yes No
vii) Whether it is registered under Income Tax - Yes No

viii) Whether registered under GST Act, if so, give the GSTIN
03. GOVERNANCE
i) What are VMG (vision, mission, goal) of the organization- Attach annual reports for the
previous 3 years 2017/18, 2018/19, 2019/20
ii) Are those reflected in program taken by the organization Yes No
iii) Does organization has a governing board Yes No
iv) If yes, what is tenure of board (in year) -& Nature - Fixed Rotating
v) Give details of Board Members (current status) –

SL Name Address Gender Occupation Position/Designation

vi) Which of the Board members receive salary / remuneration for services apart from the
expenses for attending board meetings
a.
b.
c.
vii) Is minutes of Board meeting documented and circulated among Board members
Yes No

viii) What are sources of fund for the organization –

Corpus Endowment Donation Govt. Grant

Donor’s grant Other if others specify –

(Foreign)

04. MANAGEMENT / ADMINISTRATION

i) Briefly mention administrative set up below chief executive – (flow chart)
ii) Are role and responsibility of staff clearly defined Yes No
iii) Are staff issued with letters of appointment / contract Yes No
iv) Has organization the manual of personnel policy & administration Yes No
(Kindly attach supporting documents for the points mentioned under no. 4)
05. FINANCIAL MANAGEMENT
i) Whether there is an Internal audit system Yes No
ii) If yes, who conducts Internal audit In-house personnel Outside agency
iii) Periodicity of Internal audit report Monthly Bimonthly
Quarterly Half Yearly Annually
iv) Whether accounts are audited by external auditor Yes No
v) What financial statements are prepared at organization –
Balance sheet Receipt & payment Income & expenditure
Others Specify
 (Relevant documents as per registration form of the applicant may be attached.)

Financial Particulars of the Agency

Financial Year* Turnover from Turnover from Total Income tax return filed
Professional Services other Activities Turnover ( yes/ no)**

2017-18

2018-19

2019-20

*Attach copies of Receipt & Payments, Income & Expenditure and Balance Sheet for these years
**Please attach last three assessment years Income Tax Return receipt
(Kindly attach xerox copy of PIN & TIN certificate for applicable)

Audit Status

Financial Year Audit of Balance sheet Remarks

(yes/ no)
2017-18

2018-19

2019-20

06. PERSONNEL / STAFF (Current status)

i) Total number of staff –
ii) No. of permanent staff – (M / F)
iii) No. of temporary staff – (M / F)
iv) No. of technical / professional staffs (M / F) please specify

Details of Expert/Technical Staff

Name Position Engaged since (year) Qualification

P:S: CVs should be attached

07. AREAS OF EXPERTISE

i) Thematic Areas of intervention - 1.
2.
 3.

ii) Core competency area - 1.

2.
3.

08. PROGRAMMES / PROJECTS OF THE ORGANIZATION

i) Experience of the agency on production planning and implementation of non-paddy

crops, horticulture and Agroforestry in past five years with Government of Odisha and
other governments.

Crop Name of Department/ Duration of the Scale/Geographical Total no. of Area Covered
Name Project# Donor Agency assignment area of beneficiaries in Ha
(MM/YY) implementation covered
(district, state)
From To

Briefly describe your role and salient achievements (150 words) ?

ii) Experience of the agency on facilitation of procurement and marketing of non-paddy

crops, horticulture and Agroforestry in past five years with Government of Odisha and
other governments.

Crop Name Procurement Duration of Scale/ Total Total no. of No of CBOs/

Name of Agency/ the Geographical Quantity beneficiaries FPOs
Project# Procurement assignment area of in Qntls engaged , If
Company (MM/YY) implementation any
(district, state)
From To

Briefly describe your role and salient achievements (150 words) ?

 iii) Experience of the agency on livestock & fishery activities with Government of Odisha
and other governments.

Livestock/ Name of Department/ Duration of Scale/Geographical Total no. of beneficiaries

Fisheries Project# Donor the area of covered
Type Agency assignment implementation
(MM/YY) (district, state)
From To

Briefly describe your role and salient achievements (150 words)?

iv) Experience of the agency on facilitation of natural or organic farming initiatives in past
five years with Government of Odisha and other governments

Crop Name of Department/ Duration of Scale/Geographical Total no. of Total no. of Ha

Name Project# Donor the area of beneficiaries covered
Agency assignment implementation covered
(MM/YY) (district, state)
From To

Briefly describe your role and salient achievements (150 words)?

 v) Experience of the agency on facilitation of setting up post-harvest and processing
enterprises with WSHGs and FPOs.

Crop Name of Department/ Duration of Scale/Geographical Total no. of

Name Project# Donor Agency the area of WSHGs/FPOs involved
assignment implementation (If both are involved,
(MM/YY) (district, state) mention separately)
From To

Briefly describe your role and salient achievements (150 words)?

vi) Experience of the agency on promotion of community mobilization through FPOs.

Crop Name of Department/ Duration of Scale/Geographical Total no. of FPOs

Name Project# Donor the area of formed/Supported
Agency assignment implementation
(MM/YY) (district, state)
From To

Briefly describe your role and salient achievements (150 words)?

 vii) Experience of the agency in consumption related activities including farmer campaigns,
product development, so on so forth with Government of Odisha and other state
governments in past five years in Other States:

Sl. Name of Department/ Duration of Amount of Scale/Geographical Total no. of

No. Project Donor the Agreement area of beneficiaries
Agency assignment entered implementation covered
(MM/YY) (district, state)
From To

Briefly describe your role and salient achievements (150 words)?

viii) Please mention the list of committees/working groups that organisation is/was involved
atState/National Level related to climate resilient agriculture/NRM/Water management?

Designation Name of the Committee Govt of India/

Sl.No. (Member) State Govt.

ix) Please mention your previous experience in the developing policies/programmes

forNational/State Governments related to related to crop diversification/climate resilient
agriculture/Sustainable Agriculture/Water Management.(500 words)
 x) Has the agency been blacklisted by any government or any other donor/ partner
organisation in the past? (YES/ NO) Please provide a self-declaration to this effect. Any
incorrect information in this regard might lead blacklisting by Govt. of Odisha for all
future projects in the state of Odisha across all schemes. (100 words)

xi) Please mention reasons why your organisation is best suited for this role (300 words)?

I declare that all the information given above is true and corre

(Signature and Seal of Competent Authority)