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MATCOD

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Nishi Dubey
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15 views

MATCOD

Uploaded by

Nishi Dubey
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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MATERIAL

CODIFICATION
MATERIAL CODIFICATION

• To facilitate identification, a unique


nomenclature of material is essential

“Codification is the process of representing


each item by a number or alphabet, the digit of
which indicate the group, the subgroup, the
type and the dimension of the item.”
At times, it includes bin location and suppliers
name.”
• Number of digit vary from 7-15, depending upon
• Number of items
• Use of digit
• Number of manufacturing sister organizations
• Inclusion of vendor etc

• As the number of digit increases, the amount of


information that can be built into code also
increases but correspondingly the chances of
committing an error while recalling a code also
increases
• After the number of places has been agreed upon,
next step is to split them in to groups based upon
• Materials
• Types of product

• Normally the digit represent as


• First two Major Groups
• Next two Sub Groups
• Last two Minor variations
• Each code should represent one item and each
item should be recognized by a single code

• System of codification should be


• Simple, Logical, Unique yet flexible
• Understandable by all or at least by users
• Compact & Concise
• Consistent
Gen Principles for Codes

• Allocation of material code should be governed


by Logical, simple & easy rules

• The material code assigned to an item must


be unique with no likelihood of its being
duplicated for another item

• Similar items should be grouped together and


it should be possible to retrieve a group of
item as a whole
• The material code should facilitate identification
of inventory groups

• Code should also identify equipment, machine


and their related spares

• The retrieval of an item should be simple and


straight forward

• It should be flexible enough to accommodate new


items introduced
Advantages of Codification

• Easy recognition of Item, easy listing, records


keeping- simplification
• Avoidance of long cumbersome names
• Systematic logical grouping of similar
items-Standardization
• Elimination of duplicate items-Economical
• Cutting down lead time
• Facilitate computerization
Coding Systems

• Alphabetical
• Numerical
• Alphanumerical
• Bar coding
Systems of Codifications

International level

• Kodak System (USA)


• Brisch System (UK)
Kodak System

• 10 digit of numerical Code


• Represented in groups of digits
__ _ __ __ __ _
Class Sub-class Kind Types sizes minor variation

• All material have been divided into 100 basic


classification
• Each class divided into 100 sub class
• Class (2) Ortho appliances
• Subclass (1) Screw, plates
• Kind (2) Angled Screw
• Type (2) Femur plate
• Size (2) 100 mm plate
• Minor variations (1) (if Any)
Brisch System

• Consists of 7 digits
• Applied in 3 phases
__ __ ___
2 2 3

• Splitting done on the basis of


• material
• usage
• size
Bar Coding

• Consisting of series of black and white lines.


• Thickness of the line varies.
• Thickness and the gap between lines is linked
to a code.
• Easily readable by laser light.
• Accurate system can be linked to various other
related functions.
• Stock status is always up to date.
Codification
in
Medical stores
BNF code

• A fifteen character code, based on the British


National Formulary (BNF). The code breaks
down as follows:

• Char 1-2 BNF Chapter


• Char 3–4 BNF Section
• Char 5–6 BNF Paragraph
• Char 7 BNF Sub-paragraph
• Char 8-9 Chemical substance
• Char 10 - 11 Drug or Product
• Char 12 – 13 Strength/Formulation
• Char 14 – 15 Equivalent drug
example

• Ranitidine Hydrochloride 150mg


0103010T0AAAAAA
• Zantac tablets 150mg
0103010T0BBAAAA

• 1-2: identify BNF Chapter 1(gastro-intest system)


• 3-4: identify section 3 (ulcer-healing drugs)
• 5-6: identify para 1 (H2-rec antagonists)
• 7 : identifies the sub-paragraph which is NA
• 8-9: identify the substance as ranitidine
• 10-11: identify a generic or a specific brand
• 12-13: identify tablets of 150mg
• 14-15: link the brand to the generic
PVMS

• Priced Vocabulary of Medical Stores

• The system of codification introduced in 1960


• Presently 2nd Edition (Revised) PVMS, 2002
• Introduced by GOI, on 13 Mar 2002
• Earlier a seven digit system
• 1 & 2 digit for Group
• 3,4 & 5 for sub group
• 6 & 7 for components
• New System has SIX Digits only
• First two Main sec
• Next two Sub Sec
• Last two Item
• Divided into 30 main sections (1-30)
• Sec 01 divided into 31 sub sec
PVMS –30 sections
• 01- Drugs
• 02- Vaccine & Sera
• 03- Aseptic Furniture- trolley ,wheelchair
• 04- O2 & Anes Eqpt-Cylinder, Flow meter
• 05- Gen instruments
• 06- ENT Equipment
• 07- Ophthalmic Instruments
• 08- Orthopedic Instruments
• 09- Gyn and obs Instruments
• 10- Dental Instrument
• 11- Post Mortem
• 12- Dressing Material
• 13- Cat gut & Suturing Material
• 14- Nursing Appliances
• 15- Dispensing Appliances
• 16- Lab Equipments
• 17- Lab Chemicals
• 18- Bio Chemical Reagents (AFMC)
• 19- Hygiene Chemicals
• 20- Spectacles (deleted)
• 21- Hygiene & sanitary equipment
• 22- Neurology/ surgery Equipment
• 23- Packing Material
• 24- Veterinary
• 25- X-ray equipment- Machine, Apron
• 26- X-ray film & Chemicals
• 27- Crystalloids, BT fluids
• 28- Electro Medical, Physiotherapy Eqpt
• 29- Field medical Equipment
• 30- Miscellaneous
PVMS Sec 01: Sub sections
• 01 Anesthetics
• 02 Analgesics & Antipyretics
• 03 Anti allergic and Antianaphylactic
• 04 Antidotes
• 05 Anti epileptics/Neurology
• 06 Anti infective
• 07 Anti neoplastic & Immunosup
• 08 Cytotoxic
• 09 Ant parkinsonism
• 10 Drug affecting Blood
• 11 Cardiovascular drugs
• 12 Dental
• 13 Dermat drugs & prep
• 14 Disinfectants & antiseptics
• 15 Diuretics
• 16 Gastro intestinal drugs
• 17 Hormones
• 18 Muscle relaxants
• 19 Nephrology drugs
• 20 Ophthalmic preparations
• 21 Otolaryngology preparations
• 22 Pediatrics Preparations
• 23 Psychotherapeutic drugs
• 24 Respiratory drugs
• 25 Solu correcting AB & Elec balance
• 26 Surgical preparations and dressings
• 27 Vitamin & Minerals
• 28 Miscellaneous drugs
• 29 Blank
• 30-31 Veterinary drugs
NIV

• Not in vocabulary
• Purchased on case to case basis by the
office.
• List keep changing
• Non scaled items
• No Govt sanction required
?

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