Project Report on

STUDENT MANAGEMENT SYSTEM

Submitted in partial fulfilment of the Requirement of the degree
Bachelor of Computer Application
By:
SOUMYA SWAGATIKA MANGARAJ 230714100057
SIMRAN MADHUSMITA MAHAKHUD 230714100037
SHRABANI BEHERA 230714100005
PRATIUSH PADHI 230714100020
SOURAV RANJAN JENA 230714100023
HRUSHIKESH PRADHAN 230714100044
Academic Year-2023-24
Under the esteemed Guidance of
MAITREYEE MOHANTY
Prof of BCA department

Department of computer science

Centurion University of Technology and Management
(Bhubaneswar, Jatani, Khurda, Odisha-752050)
Department of Bachelor’s in Computer Application
Centurion University, Bhubaneswar.
 A PROJECT REPORT ON
STUDENT MANAGEMENT SYSTEM
Submitted by

Soumya Swagatika Mangaraj - 230714100057

In partial fulfilment for the award of the

degree of

BACHELOR OF COMPUTER APPLICATION

in
COMPUTER SCIENCE AND ENGINEERING
Under the esteem guidance of:
Maitreyee Mohanty
Teaching Associate – Department of MCA

DEPARTMENT OF COMPUTER SCIENCE

SCHOOL OF ENGINEERING AND TECHNOLOGY

BHUBANESWAR CAMPUS

CENTURION UNIVERSITY OF TECHNOLOGY AND MANAGEMENT

ODISHA

DECEMBER 2023 / MAY 2024

 BONAFIDE CERTIFICATE

Certified that this project report “STUDENT MANAGEMENT SYSTEM” is the

Bonafide work of SOUMYA SWAGATIKA MANAGARAJ who carried out the project
work under my supervision. This is to further certify in the best knowledge, that
this project has not been carried out earlier in this institute and the university.

SIGNATURE
Maitreyee Mohanty

Certified that the above-mentioned project has been duly carried out as per the
norms of the college and statues of the university.

SIGNATURE
Mr. Rakesh Ku. Ray
HEAD OF THE DEPARTMENT
 CANDIDATE’S DECLARATION
I, hereby declare that the project report on entitled “STUDENT MANAGEMENT
SYSTEM” is an original work and data provided in the study is authentic one. This
report has not been submitted to any other Institute for the award of any other
degree by me.

Name of the Student: Soumya Swagatika Mangaraj

Signature of the Student:

Registration No: 230714100057

Place: Bhubaneswar

Date:
 ACKNOWLEDGEMENT

It is my pleasure to be indebted to various people, who directly or indirectly

contributed in the development of this work and who influenced our thinking,
behavior and acts during the course of study.

We also extend our sincere appreciation to Mr. Rakesh Ray who provided his
valuable suggestions and precious time in accomplishing our project report.

We express our sincere gratitude to Prof. (Dr.) Prof. Sujata Chakrabarti, Dean
Academics for providing academic support & opportunities.

We express our sincere gratitude to Maitreyee Mohanty, Project guide for

providing academic support & opportunities.

Lastly, we would like to thank the almighty and our parent for their moral support
and friends with whom we shared my day-to day experiences and received lots of
suggestions those improved the quality of work.

Name of the Student: Soumya Swagatika Mangaraj

Signature of the Student:

Registration No: 230714100057

Place: Bhubaneswar

Date:
 TABLE OF CONTENTS

CHAPTER NO. TITTLE PAGE NO.

CERTIFICATION
DECLARATION
ACKNOWLEDGEMENT
ABSTRACT
CHAPTER – 1 INTRODUCTION
CHAPTER – 2 STUDENT REPORT GENERATION
CHAPTER – 3 CERTIFICATE GENERATION
CHAPTER – 4 REPORT GENERATION FOR FEES
DEPOSIT
CHAPTER -5 PRINTING OF IDENTITY CARD
FOR STUDENTS
CHAPTER –6 GENERATE THE REPORT FOR
THE TEACHER WHO ARE TAKING THE NO. OF
SUBJECT
6.0USE CASE DIAGRAM
6.1CLASS DIAGRAM
6.2DATABASE DESIGN
6.3DATABASE SCHEMA
6.4USER INTERFACE DESIGN
6.5RESPONSIVE DESIGN
6.6TECHNOLOGIES USED
CHAPTER – 7 CONCLUSION
CHAPTER- 8 REFERENCE
CHAPTER – 1
INTRODUCTION

Overview of the Project:

The Student Management System for Office Automation is a comprehensive
software solution designed to streamline administrative tasks related to
student data management within educational institutions. It aims to automate
various processes such as student enrollment, attendance tracking, grades
management, and communication between stakeholders.

Purpose of the Student Management System:

The primary purpose of the system is to enhance efficiency and accuracy in
managing student-related information. By digitizing manual processes, it
reduces paperwork, minimizes errors, and provides real-time access to data
for authorized users. Additionally, it facilitates better decision-making by
enabling data-driven insights into student performance and behavior.

Objectives:

Efficiency Improvement: To automate routine administrative tasks, thereby

saving time and resources for educational institutions.

Data Accuracy: To ensure the accuracy and integrity of student records

through centralized management and standardized processes.

Enhanced Communication: To facilitate seamless communication between

students, teachers, administrators, and parents/guardians through
integrated communication features.

Performance Monitoring: To enable tracking of student performance

metrics such as attendance, grades, and behavior for timely intervention and
support.

Scalability: To build a scalable system capable of accommodating the

evolving needs of educational institutions of varying sizes and complexities.
CHAPTER – 2
STUDENT REPORT GENERATION
Description of Functionalities and Features:
The Student Management System encompasses a range of functionalities
aimed at streamlining various aspects of student administration.
These include:

Student grade report generation: The system allows for the efficient
registration and enrollment of students, capturing essential information
such as personal details, contact information, and academic history.
Certificate generation: It supports the management of courses, including
course scheduling, allocation of teachers, and tracking of course progress.
Final certificate generation: The system enables the recording and
monitoring of student attendance, providing real-time insights into
attendance patterns and trends.
Report generation for fees deposit: It facilitates the recording and
calculation of student grades, supporting customizable grading systems and
generating transcripts and report cards.
Printing of identity card for students : The system includes communication
features such as messaging, announcements, and notifications to facilitate
effective communication between students, teachers, administrators, and
parents/guardians.
Generation the report for the teacher who are taking the no. of subjects:
It offers reporting and analytics capabilities to generate insights into student
performance, behavior, and other key metrics, aiding in decision-making and
planning.
Limitations and Constraints: -

While the Student Management System aims to address the core

administrative needs of educational institutions, it is important to
acknowledge certain limitations and constraints:

Scalability: While designed to be scalable, the system's performance may be

impacted by factors such as increasing user load or data volume,
necessitating periodic performance tuning and optimization.
Security and Privacy: Ensuring the security and privacy of student data is
paramount. The system must adhere to relevant regulations and best
practices to safeguard sensitive information.
User Adoption: Successful implementation relies on user adoption and
acceptance. Adequate training and support mechanisms must be in place to
facilitate smooth transition and ongoing usage.
CHAPTER – 3
CERTIFICATE GENERATION

High-level Architecture Diagram:

The system architecture of the Student Management System follows a
modular and scalable design, comprising several interconnected
components. Below is a high-level overview of the architecture:

Components and Their Interactions:

User Interface (UI): The UI component provides an intuitive interface for

users to interact with the system. It includes web-based interfaces for
administrators, teachers, students, and parents/guardians, allowing access
to relevant functionalities based on user roles and permissions.
Application Layer: The application layer houses the core logic and business
rules of the system. It consists of modules for student registration, course
management, attendance tracking, grades management, communication
features, and reporting/analytics.
Database Layer: The database layer stores and manages the system's data. It
comprises a relational database management system (RDBMS) such as
MySQL or PostgreSQL, organized into tables for storing student records,
course details, attendance data, grades, communication logs, and other
relevant information.
Integration Services: Integration services facilitate communication with
external systems and services, such as authentication providers, payment
gateways, and external data sources. APIs (Application Programming
Interfaces) may be used to enable seamless data exchange and
interoperability.
Security Layer: The security layer ensures the confidentiality, integrity, and
availability of the system and its data. It includes measures such as access
control, encryption, authentication mechanisms, and audit trails to mitigate
security risks and comply with data protection regulations.
Technologies Used:
Frontend Technologies: HTML, CSS, JavaScript, and frontend
frameworks/libraries such as React.js or Angular for building responsive
user interfaces.
Backend Technologies: Node.js, Python, or Java for implementing the
application logic, along with frameworks such as Express.js, Django, or
Spring Boot.
Database: MySQL, PostgreSQL, or MongoDB for data storage and
management.
CHAPTER – 4
REPORT GENERATION FOR FEES DEPOSIT

User Requirements:
Administrators:
Ability to manage student records, including registration, enrollment, and
updates.
Tools for course management, such as scheduling classes, assigning teachers,
and managing curriculum.
Access to reporting and analytics features for tracking student performance
and generating insights.
Teachers:
Capability to take attendance and record grades for students in their classes.
Access to student profiles and academic history to facilitate personalized
instruction.
Communication tools for sending announcements, messages, and feedback to
students and parents.
Students:
Features for viewing course schedules, grades, and attendance records.
Communication channels to interact with teachers, submit assignments, and
receive feedback.
Access to educational resources such as lecture notes, assignments, and study
materials.
Parents/Guardians:
Visibility into their child's academic progress, including grades, attendance,
and behavior.
Communication tools to engage with teachers, receive updates, and
participate in their child's education.
Alerts and notifications for important events or announcements.

Functional Requirements:

User Authentication and Authorization:

Secure login mechanisms with role-based access control to ensure
appropriate access levels for different user types.
Password policies, account lockout mechanisms, and session management
features for security.
Student Registration and Enrollment:
User-friendly interfaces for entering and updating student information,
including personal details, contact information, and academic history.
Validation checks to ensure data accuracy and integrity during registration
and enrollment processes.
Attendance Tracking:
Tools for recording student attendance in classes, including manual entry and
integration with biometric or RFID-based systems.
Real-time monitoring of attendance status and automated notifications for
absent students.
Grades Management:
Capabilities for teachers to input and calculate student grades, supporting
different grading scales and assessment types.
Generation of transcripts, report cards, and progress reports for students and
parents.

Non-functional Requirements:
Performance:
Fast response times and scalable performance to handle concurrent user
interactions and data processing.
Efficient database queries and caching mechanisms to optimize system
performance.
Reliability:
High availability and fault tolerance to ensure uninterrupted access to critical
system functionalities.
Regular backups and disaster recovery mechanisms to mitigate data loss
risks.
Usability:
Intuitive user interfaces with clear navigation and consistent design patterns
to enhance user experience.
Accessibility features to accommodate users with disabilities and diverse
needs.
Security:
Robust security measures to protect sensitive student data against
unauthorized access, manipulation, or disclosure.
Encryption of data in transit and at rest, along with regular security audits
and updates to address vulnerabilities.
CHAPTER -5 PRINTING IDENTITY CARD FOR STUDENTS

Use case diagrams illustrate the interactions between system users (actors)
and the system itself. They provide a high-level overview of the system's
functionalities and user roles.
Example use cases:
Search student profile
Manage Courses
manage users
login
Use Case Diagram

System

Search Student
<<extend>> View Student
Profile

<<extend>>

Add Student
<<extend>>
Manage
Student Profile
<<extend>>
Edit Student

<<extend>>

STS Delete
Staff Student

Add User

<<extend>>

IT
Edit user
Admin <<extend>>

Manage Users

<<extend>>
Delete User

<<extend>>

Login View User

5.1 Class Diagrams:
Class diagrams depict the static structure of the system, showing the classes,
their attributes, methods, and relationships.
Example classes:
Student
Teacher
Course
Attendance
Grade

5.2 Sequence Diagrams:

Sequence diagrams represent the flow of interactions between system
components or objects over time. They show the sequence of messages
exchanged during specific use cases or scenarios.
Example sequences:
Student Enrollment Process
Attendance Tracking Workflow
Grade Submission Process
 User User Terminal Database

Login
confirm user
register student
register successful
view information
send request

view student information

update student information
update student information

displayupdated successful
delete student information
send request for deleting

deleted successful

logout
validate

logout successful

5.3 Database Design:

Entity-Relationship Diagram (ERD):
The ERD illustrates the logical structure of the database, showing entities
(tables), attributes, and relationships between them.
Example entities: Reg , Staff, Course offered, Department
5.4 Database Schema:
The database schema defines the structure of tables, their columns, data
types, constraints, and relationships.
Example tables:
Student (student_id, name, email, ...)
Course (course_id, name, teacher_id, ...)
AttendanceRecord (record_id, student_id, course_id, date, status, ...)
5.5 User Interface Design:

Wireframes and Mockups:

Wireframes and mockups visualize the layout and structure of user
interfaces, including navigation, input fields, buttons, and other UI elements.
Example screens:
Student Registration Form
Teacher Dashboard
5.6 Responsive Design:
Ensure that the user interface is responsive and accessible across different
devices and screen sizes, including desktops, tablets, and smartphones.
Use responsive design principles and frameworks like Bootstrap or Material
Design to achieve consistency and usability.

5.7 Technologies Used:

Frontend Technologies: HTML, CSS, JavaScript, React.js, Angular, Vue.js
Backend Technologies: Node.js, Python (Django/Flask), Java (Spring Boot),
Ruby on Rails
Database: MySQL,
CHAPTER – 6
GRNERATE REPORT FOR TEACHER TAKING
SUBJECTS
Plans for Ongoing Maintenance:
Bug Fixes and Updates:
Establish a process for addressing and resolving reported bugs and issues
promptly.
Regularly release updates and patches to fix bugs, improve performance, and
add new features based on user feedback and requirements.
Security Updates:
Stay vigilant against security threats and vulnerabilities by applying security
patches and updates in a timely manner.
Monitor security advisories and announcements from relevant software
vendors and security organizations to proactively mitigate risks.
Performance Optimization:
Continuously monitor and optimize system performance to ensure smooth
operation and responsiveness.
Identify and address performance bottlenecks through performance
profiling, caching strategies, and code optimization.
Database Maintenance:
Perform regular database maintenance tasks such as index optimization, data
archiving, and database backups to ensure data integrity and availability.
Monitor database performance metrics and address any anomalies or
performance degradation proactively.
Support Channels:
Help Desk or Support Ticket System:
Set up a centralized help desk or support ticket system to manage user
inquiries, issues, and requests.
Provide multiple channels for users to submit support tickets, such as email,
web portal, or chat support.
Continuous Improvement:
User Feedback and Surveys:
Solicit feedback from users through surveys, feedback forms, and user
interviews to gather insights into their experience with the system.
Use feedback to identify areas for improvement, prioritize feature requests,
and guide future development efforts.
Training and Education:
Offer training sessions, workshops, and webinars to educate users on new
features, best practices, and tips for maximizing the value of the system.
Empower users with the knowledge and skills they need to leverage the
system effectively and efficiently.
CHAPTER – 7
CONCLUSION

Summary of the Project:

The Student Management System for Office Automation represents a
significant milestone in the digital transformation of educational institutions.
By automating administrative tasks related to student data management,
course management, attendance tracking, grades management, and
communication, the system aims to enhance efficiency, accuracy, and
collaboration within educational environments.

Achievements and Challenges:

Throughout the development and implementation process, the project has
achieved several notable milestones, including:

Successful deployment of a comprehensive student management solution

tailored to the specific needs of educational institutions.
Improved operational efficiency and productivity through automation of
manual processes and workflows.
Enhanced transparency, communication, and engagement among
stakeholders, including administrators, teachers, students, and
parents/guardians.

Future Directions:
Looking ahead, there are several opportunities for further enhancing the
Student Management System and maximizing its impact, including:

Integration with additional educational systems and third-party services to

expand functionality and interoperability.
Continuous refinement and optimization of features based on user feedback,
emerging technologies, and evolving educational requirements.
Collaboration with educational institutions, industry partners, and
educational technology communities to share best practices, insights, and
innovations.
 Planning
Project Planning:

Project Overview: The project aims to [briefly describe the project objectives
and goals].
Timeline: The project will be executed according to the following timeline:
Phase 1: Requirements Gathering and Analysis
Phase 2: Design and Prototyping
Phase 3: Development and Testing
Phase 4: Deployment and Maintenance
Team Structure: -
This team’s members have known each other for a long time and
have experience on division of labor since they have worked together on
several projects previously. Every member’s opinion is important to each
other and the experience and knowledge of developments tools are nearly the
same. Thus, our team’s structure is decided as “Democratic de- centralized”
structure.

REFERENCE

 https://chatgpt.com/c/42d72627-72b8-4369-bb83-684bb041d60a
 https://www.researchgate.net/publication/362301918_Student_Manag
ement_System_-_Group_Project_Report
Appendix

The appendix should contain computer programming (if any), the

sample, calculations, explanation of theory (if any) etc which will be
used as reference.

ASSESSMENT
Internal:

Date: Signature of the Faculty

SL NO RUBRICS FULL MARK MARKS OBTAINED REMARKS

Understanding the relevance, scope and

1 10
dimension of the project

2 Methodology 10
3 Quality of Analysis and Results 10
4 Interpretations and Conclusions 10
5 Report 10
Total 50
COURSE OUTCOME (COs) ATTAINMENT

➢ Expected Course Outcomes (COs):

(Refer to COs Statement in the Syllabus)
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
➢ Course Outcome Attained:
How would you rate your learning of the subject based on the specified COs?

1 2 3 4 5 6 7 8 9 10
LOW HIGH
➢ Learning Gap (if any):

➢ Books / Manuals Referred:

________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Date: Signature of the Student
➢ Suggestions / Recommendations:
(By the Course Faculty)
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________

Date: Signature of the Faculty