Bangladesh University of Business & Technology

(BUBT)

BLOOD BANK
MANAGEMENT
SYSTEM

Under Supervision of
Meher Afroz
Lecturer,
Department of CSE,
Bangladesh University of Business and Technology
 A project by 43 Intake - 2,
Dept. of CSE, BUBT.

Crew
Members

Jahangir Hossain Al Mamun

ID 22231203078 ID 22231203083

Kohinur Akter
Tarikul Islam Sourav
ID 22231203067
ID 22231203072

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 Table of Contents:

No. Name Page

No.
01 Declaration of Authorship
02 Certificate
03 Introduction
04 Background
05 Requirements
06 Features
07 Flow Chart
08 Database Scemma
09 System Architecture
10 Interfaces
11 Goals
12 Conclusion

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Declaration of Authorship:

We are Jahangir Hossain, Al Mamun, Tarikul Islam Sourav,

and Kohinur Akter declare that:
1. This project is titled, "BLOOD BANK MANAGEMENT
SYSTEM " and the work presented in it is our own.
2. We confirm that: This work was done entirely while in
candidature for a B.Sc. Engineering in CSE degree at
Bangladesh University of Business and Technology.
3. We own every single part of this Project.

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 Certificate

This is to certify that the project entitled, "Blood Bank Managementy

System" and submitted by Jahangir Hossain, Al Mamun, Tarikul Islam
Sourav, and Kohinur Akter. ID No. 22231203078, 22231203083,
22231203072, 22231203067 in partial fulfillment of embodies and their
requirements work under my supervision.

Meher Afroz
Lecturer,
Department of CSE,
Bangladesh University of Business and Technology

Date: 02-April-2024

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1: Introduction:
1.1:Introduction to a Blood Bank Management System:
A Blood Bank Management System is a software application
designed to streamline and enhance the processes involved in
the collection, storage, and distribution of blood. This system
plays a crucial role in the healthcare industry by providing a
centralized platform for managing donor information, tracking
blood inventory, and facilitating efficient blood transfusion
services. The primary aim is to ensure the availability of an
adequate and safe blood supply to meet the needs of medical
facilities and patients.
2: Background
2.1:Background of a Blood Bank Management System:
The management of blood resources is a critical aspect of
healthcare systems worldwide. Timely access to safe and
compatible blood is essential for medical treatments, surgeries,
and emergencies. Traditionally, blood banks have relied on
manual record-keeping and decentralized processes, which can
lead to inefficiencies, errors, and challenges in maintaining an
optimal blood supply. The advent of technology has prompted the
development of Blood Bank Management Systems to address
these issues and enhance the overall management of blood-
related activities.
A:Challenges in Traditional Blood Bank Management:
2.3:Paper-Based Systems: Many blood banks historically relied
on paper-based systems for recording donor information, blood

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inventory, and transactions. This manual approach is prone to
errors, time-consuming, and can result in difficulties in retrieving
and analyzing data.
2.4: Inventory Management Issues: Tracking the status of blood
inventory, including monitoring expiration dates and ensuring
proper storage conditions, can be challenging without a
centralized and automated system.
2.5: Communication Gaps: Coordinating between donors, blood
banks, and medical facilities for donation scheduling, blood
requests, and distribution often involves manual communication
methods, leading to delays and inefficiencies.
2.6: Data Security Concerns: The sensitive nature of donor
information and the importance of maintaining accurate records
underscore the need for robust data security measures, which
may be lacking in traditional systems.
2.7: Role of Blood Bank Management Systems:
The introduction of Blood Bank Management Systems addresses
these challenges and brings about a paradigm shift in the way
blood banks operate. Key aspects of their role include:
2.8: Automation of Processes: These systems automate various
blood bank processes, from donor registration to inventory
management and transaction tracking. Automation reduces
manual errors, streamlines workflows, and enhances overall
efficiency.
2.9: Centralized Data Repository: Blood Bank Management
Systems provide a centralized repository for storing and
managing donor information, blood inventory details, and

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transaction records. This centralized approach improves data
accuracy and accessibility.
2.10: User-Friendly Interfaces: The systems typically feature user-
friendly interfaces for both administrators and general users.
Donors can easily schedule appointments, view their donation
history, and manage their profiles. Administrators gain access to
comprehensive tools for oversight and decision-making.
2.11: Enhanced Inventory Control: Through real-time monitoring
and alerts, these systems enable blood banks to maintain optimal
inventory levels, reducing the risk of shortages or wastage. This
ensures that the available blood supply meets the demand.
2.12: Improved Communication: Blood Bank Management
Systems facilitate seamless communication between donors,
blood banks, and medical facilities. Automated notifications and
alerts help in coordinating donation schedules and responding to
urgent blood requests promptly.
2.13: Data Security Measures: Robust security features, including
user authentication and encryption, are implemented to safeguard
sensitive donor information and maintain compliance with privacy
regulations.
In conclusion, the background of a Blood Bank Management
System is rooted in addressing the challenges of traditional blood
bank management through the application of technology. By
automating processes, centralizing data, and enhancing
communication, these systems contribute significantly to the
efficient and secure management of blood resources, ultimately
ensuring a reliable and safe blood supply for healthcare
institutions.

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 Requirements:

Software Requirements:
 OS: Linux Ubuntu 24.04.
 IDE: NetBeans IDE
 Programming Languages: Java, MySQL.
 Database Software: ApacheeXampp.

Hardware Requirements:
 CPU: Intel Core i5 5th Gen
 RAM: 16 GB.
 SSD: 512GB.

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 Features:
Key Features of a Blood Bank Management System:
1. Donor Management:
• The system facilitates the registration and management of
blood donors. It includes features for collecting and storing donor
information, such as personal details, contact information, blood
type, and donation history.
2. Inventory Control:
• The system maintains a comprehensive inventory of
available blood units. It tracks the quantity of each blood type,
monitors expiration dates, and ensures proper storage conditions
to guarantee the quality and safety of the blood supply.
3. Transaction Tracking:
• Blood bank staff can record and track all transactions related
to blood donations, withdrawals, and transfers. This feature helps
maintain accurate and transparent records of the blood bank's
activities.
4. Appointment Scheduling:
• Donors can schedule appointments for blood donation
through the system, providing a convenient and organized way to
manage donation processes.
5. Blood Request and Distribution:
• Medical facilities can use the system to place requests for
specific blood types. The system then facilitates the efficient

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distribution of requested blood units, ensuring timely responses to
medical emergencies.
6. User Authentication and Access Control:
• The system incorporates secure user authentication to
control access to sensitive information. Different panels, such as
the Admin Panel and User Panel, are established to cater to the
distinct needs of administrators and general users.
7. Reports and Analytics:
• The system generates reports and analytics, offering insights
into blood inventory levels, donation trends, and other relevant
metrics. This data-driven approach assists administrators in
making informed decisions for optimal blood bank management.
In summary, a Blood Bank Management System is a
comprehensive solution designed to improve the efficiency,
transparency, and reliability of blood donation and distribution
processes. By leveraging technology, it contributes to the overall
goal of ensuring a safe and sustainable blood supply for medical
facilities and patients in need.

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 Flow Chart:

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 Database Scemma:

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 System Architecture
System Architecture:
Overview: The system architecture for the Blood Bank Management System emphasizes
a client-server model. The user panel serves as the client interface, providing a user-
friendly experience, while the server manages the backend processes such as database
management, business logic, and communication with external systems.

Client-Side Technologies: The user panel is developed using modern web technologies,
ensuring compatibility with various devices and browsers. Responsive design principles
are employed to optimize the user experience across different screen sizes.

Admin Panel
The Admin Panel is a secure and privileged interface of the Blood Bank Management
System, accessible only to authorized administrators. It allows administrators to manage user
accounts, donor information, blood inventory, transactions, and generate reports for effective
oversight and control of the blood bank operations.

User Panel
The User Panel is an interface designed for general users, such as blood donors, medical
facilities, and other stakeholders involved in the blood donation process.

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 ADMIN PANEL

1. Introduction
Project Overview:
The Blood Bank Management System (BBMS) represents a pioneering initiative aimed at
revolutionizing the administrative framework of blood banks. This project responds to
the growing need for a sophisticated and technologically advanced system to manage
the multifaceted processes inherent in blood donation, storage, and distribution. At its
core, the BBMS is a comprehensive software solution that seeks to streamline the
intricate workflows within blood banks, placing a particular emphasis on elevating the
efficiency and effectiveness of administrative functions.

The scope of the BBMS project extends far beyond mere digitization; it embodies a
paradigm shift in blood bank management by integrating cutting-edge technologies to
automate traditionally manual processes. By doing so, the system not only enhances the
speed and accuracy of operations but also introduces a level of scalability that can adapt
to the evolving demands of blood bank activities.

The project's foundation lies in a robust architecture that leverages databases, ensuring
seamless data management. This architecture not only facilitates the handling of vast
amounts of donor and inventory information but also serves as the backbone for the
implementation of sophisticated features within the Admin Panel.

Purpose:
The central purpose of the Admin Panel within the Blood Bank Management System is
to empower administrative personnel with an unparalleled suite of tools and
functionalities tailored to the intricacies of blood bank operations. Serving as the nerve
center of the entire system, the Admin Panel is meticulously crafted to provide
administrators with a comprehensive set of controls and insights, enabling them to
navigate the complexities of donor management, blood inventory control, and
distribution logistics.

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 USER PANEL

A. Introduction
Background:
Overview: The Blood Bank Management System aims to address the critical need for
efficient management of blood donation and distribution processes. In today's fast-
paced world, where emergencies and medical procedures demand timely access to
blood, a well-organized system becomes imperative.

Rationale: The motivation behind implementing a Blood Bank Management System lies
in streamlining the entire blood donation lifecycle – from donor registration to blood
testing, storage, and timely distribution. By leveraging technology, the system aims to
overcome challenges related to manual record keeping, ensuring the availability of
blood when and where it is needed.

Current Challenges: Traditional blood bank systems often face challenges such as
inefficient donor tracking, time-consuming record retrieval, and delayed response times
during emergencies. The proposed system seeks to overcome these hurdles by
introducing a user-friendly interface for better interaction and data management.

Objectives:
Efficient Donor Management: The primary objective is to create a user panel that
facilitates easy and efficient donor management. This involves features such as donor
registration, updating donor information, and providing real-time notifications for
potential donors.

Enhanced Blood Inventory: The system aims to maintain an accurate and up-to-date
inventory of available blood units. Through the user panel, authorized personnel can
view the current stock, track expiration dates, and trigger alerts for low stock levels to
proactively manage the inventory.

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Quick Response to Requests: One of the key objectives is to enable a swift response to
blood requests. The user panel will allow authorized users to submit requests, check the
status of requests, and receive timely notifications on the availability and delivery of
requested blood units.

Scope:
User Panel Features: The user panel's scope encompasses a range of features, including
donor registration and profile management, real-time inventory tracking, blood request
submission, and tracking of blood unit status from collection to distribution.

User Authentication and Authorization: The scope extends to implementing robust user
authentication and authorization mechanisms to ensure that only authorized personnel
can access and modify sensitive information.

Scalability and Adaptability: The system is designed to be scalable, allowing for future
expansion and integration with other healthcare systems. It should also be adaptable to
accommodate changes in blood donation protocols or regulatory requirements.

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 Interfaces:
Interfaces in the context of a Blood Bank Management System
refer to the points of interaction between different components of
the system or between the system and its users. These interfaces
facilitate the exchange of information and functionality,
contributing to the overall usability and effectiveness of the
system. Here are the key interfaces in a Blood Bank Management
System:
1. User Interface (UI):
• Description: The User Interface is the visual and interactive
part of the system through which users interact with the
application. It includes elements like screens, forms, buttons, and
other graphical components.
• Components: Registration forms, donation scheduling
screens, inventory management interfaces, and user dashboards.
• Purpose: To provide an intuitive and user-friendly experience
for donors, administrators, and other users interacting with the
Blood Bank Management System.
2. Admin Interface:
• Description: The Admin Interface is a specialized user
interface accessible only to administrators or authorized
personnel. It provides tools and functionalities for managing the
system, overseeing operations, and making data-driven
decisions.
• Components: Admin dashboards, user management
screens, reports and analytics interfaces.

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• Purpose: To enable administrators to efficiently manage
donor records, monitor blood inventory, track transactions, and
generate reports for effective decision-making.
3. Database Interface:
• Description: The Database Interface involves the methods
and protocols used for communication between the application
and the database. It includes queries, data retrieval, and data
storage mechanisms.
• Components: SQL queries or ORM (Object-Relational
Mapping) tools depending on the database management system
used.
• Purpose: To ensure seamless and secure interaction
between the application and the database, allowing for efficient
storage and retrieval of data.

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 User Panel Interfaces
User Interface:
For a Blood Bank Management System refers to the visual and interactive elements that enable
users to interact with the software. It includes the design and layout of screens, forms, and
buttons that users, such as administrators and staff, interact with to perform tasks like adding
or retrieving donor information, managing blood inventory, and conducting various functions
within the blood bank system. A user-friendly interface is essential for efficient and effective

utilization of the blood bank management software .

User Login: The user login feature ensures secure access to the system. Users
enter their unique credentials (username/email and password) to gain access to their
personalized dashboard. The system may implement security measures like multi-factor
authentication to enhance account security.

Image: User login Page

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User Homepage:
The user home page in a Blood Bank Management System serves as the initial landing
page for donors and other users when they log into the system. It is designed to provide
a central hub from which users can access key features and information relevant to their
interactions with the blood bank. The user home page typically includes various
components and functionalities to enhance user experience. Here are some common
elements found on a user home page:

Image: User interface

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Search Blood Donor:
The search functionality allows users to find donors based on specific criteria, such as
blood type, location, or availability. The results display relevant donor information,
empowering users to make informed decisions when selecting potential donors for their
blood requests.

Blood Donor search by Blood Group:

It will show available donor by their blood group.

Image: Blood Donor search by Blood Group

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Blood donors search by location:
It will show available donor by their Location information.

Image: Blood donors search by location

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Blood Stocks:
This menu is showing Available blood in stocks.

Image: Bloodstocks interface

Request for blood:

Image: Request for blood

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Users can initiate blood requests by specifying the required blood type, quantity, and any other
pertinent information. The system then notifies potential donors who match the criteria, and
interested donors can respond to the request. The requesting user receives notifications about
donor responses.

Stock Details:
A "blood stock user panel" offers a simplified, user-friendly interface for managing blood
inventory. It provides real-time details on available blood types, quantities, and expiration
dates. Users can place orders, receive alerts for low stocks or critical issues, and access analytics
for informed decision-making.

Image: stock details

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Logout:

Image: Log out section

The logout feature ensures that users can securely end their session, protecting their
account from unauthorized access. Users are redirected to the login page and may
receive a confirmation message ensuring they are aware of the logout.

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 Admin Panel Interfaces:

Login:

Image: Admin login page

The login feature is the gateway for administrators to access the Blood Bank
Management System. It ensures secure access to the admin panel by requiring a valid
username and password.

Implementing a multi-factor authentication system can add an extra layer of security,

enhancing the overall login process.

Access controls should be in place to restrict unauthorized users from entering the
admin panel.

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Admin Interface:

Image: Admin Interface

The interface serves as the central hub of information for administrators, providing an
overview of key metrics and real-time data.

Quick links and widgets can be included for easy navigation to other sections of the
admin panel.

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Add new user / All users:

Image: Add new user

Image: All users’ details

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Admins can create new user accounts for individuals who will be using the blood bank
management system. This typically involves entering essential information such as
username, password, contact details, and perhaps assigning a role or access level.

Blood Donor:

Image: Blood donor interface

Add new donor:

The admin to input and store information about a new blood donor. This involves
entering details like the donor's name, contact information, blood type, and
medical history into the system, creating a comprehensive record for efficient
donor management and blood matching.

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 Image: Add new donor

Update details:
Admin can edit and update their profile information as needed. This includes changing
contact details, updating medical information, or adding notes about specific health
conditions. Keeping this information accurate is crucial for the blood bank to maintain
up-to-date records.

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 Image: Update donor details

Delete donor:
Is a feature in the admin panel of a Blood Bank Management System that allows administrators
to remove a donor's information from the system, typically used when the donor's record is no
longer needed or if the donor requests removal.

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 Image: Delete Donor

Donor details:
This feature enables administrators to manage donor information efficiently. A
comprehensive donor include details like name, contact information, blood type, email,
and eligibility status.

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 Image: Blood donor details

Search Blood Donor:

This feature enables administrators to search for specific blood donors based on
criteria such as blood type, location, or availability. It helps in quickly identifying
potential donors when there is a need for specific blood types

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 Image: Search blood donor by blood group

Image: Search blood donor by location

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Blood Stocks:

Image: Blood Stocks interface

Porches of Blood:
This functionality allows administrators to input details such as the quantity of blood purchased,
supplier information, transaction date, and any associated costs. It helps in keeping track of
blood inventory, managing supplier relationships, and ensuring a steady supply of blood for the
blood bank

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 Image: Request for blood

Stock details:
Here, administrators can monitor and manage the inventory of blood stocks. This involves
tracking the quantity of each blood type available, updating stock levels, and ensuring that the
blood supply meets the demand.

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 Image: Blood stock details

Patient Details:
In the context of a blood bank or healthcare facility, patient details would also include
information about blood transfusions, such as the patient's blood type and any specific
requirements or restrictions.

Image: Patient Details

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Exit:

Image: Application Exit

Navigate to the Admin Panel.

Locate the "Exit" option in the main menu or settings.

Click on "Exit" to log out of the Blood Bank Management System.

Confirm the exit action if prompted, ensuring a secure logout from the admin account

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 Goals of This Project

1. *Efficiency:* Automation eliminates manual paperwork, accelerating donor

registration and blood distribution processes, reducing the likelihood of errors,
and improving overall efficiency.

2. *Accuracy:* Real-time inventory tracking ensures precise availability

information, minimizing the risk of shortages or excess and optimizing blood bank
resources.

3. *Accessibility:* Intuitive user interfaces facilitate easy navigation, promoting

efficient use by blood bank staff with varying technical expertise, ensuring
broader accessibility.

4. *Security:* Robust security measures, including encryption and access controls,

protect sensitive donor and recipient data, ensuring compliance with data
protection regulations.

5. *Cost-Effective:* Local server deployment with XAMPP eliminates the need for
expensive external hosting, reducing operational costs for blood banks with
limited resources.

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 CONCLUTION

The user panel and admin panel of a Blood Bank Management System collectively orchestrate a
symphony of life-saving harmony. The user panel, a gateway for individuals with noble
intentions, offers a seamless interface to effortlessly browse, request, and donate blood. With
user-friendly features, it transforms the act of giving into a gratifying experience, fostering a
community of compassionate heroes.

On the flip side, the admin panel stands as the virtuoso conductor, orchestrating the entire
blood bank symphony with finesse. Armed with powerful tools, it empowers administrators to
manage donor records, track inventory in real-time, and ensure a steady supply of the elixir of
life. This digital command center not only streamlines operations but also adds a touch of
technological elegance to the vital mission of saving lives.

Together, these panels create a harmonious duet, where the user's philanthropic journey
seamlessly intertwines with the administrator's strategic prowess, crafting a symphony of

efficiency and compassion in the realm of blood donation and management .

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