EDITING IN WORD 2016

Word 2016 is the most popular word processing software available. It is a part of Microsoft Office
suite. It is used to write letters, notes, stories, assignments etc.
To make changes in a document is called editing. While typing text in word 2016, we may type
wrong, want to add or delete some text, want to move text from one place to another etc. . To make all
such changes, word provides us with some necessary editing tools .
Editing tools are:

 Cut
 Copy
 Paste
 Redo
 Undo
 Spell check
 Find
 Replace

DELETE TEXT
If you make a mistake while typing, you can fix it by using either the backspace or delete key. The
backspace key helps you erase what you've typed before the cursor, like fixing a mistake at the
beginning of a word. The delete key erases what's after the cursor, like fixing a mistake at the end of a
word or deleting whole words or sentences.

 Either open a document you already have or start a new one.

 Move your mouse or use the arrow keys on your keyboard to go to the text you want to delete.
 If the text is to the left of where you are, press the "Backspace" key. It's usually a key with an
arrow pointing to the left.
 If the text is to the right of where you are, press the "Delete" key. It's usually a key with an arrow
pointing to the right.
 Press the backspace or delete key until all the text you want to delete is gone.

INSERT TEXT
In MS Word 2016, 'insert text' means you can put in new words or sentences. To do this, just click
where you want to add something and start typing. The new words will show up where you clicked.
It's like adding pieces to a puzzle to make it better! So, if you want to say more or fix something, just
click and start typing to put in your new words

CUT/COPY TEXT

 Cutting text involves removing it from one place to paste it somewhere else.
 Copying text makes a duplicate that you can paste elsewhere, keeping the original where it was.

 To cut/copy or move the text, follow these steps:

Step 1: Click and drag your mouse to select the text you want to cut or copy.
Step 2: Then, right-click on the selected text. A menu will pop up.
Step 3: Click 'Cut' if you want to move the text or 'Copy' if you want to make a copy.
Step 4 : Finally, click where you want to put the text, right-click again, and select 'Paste'. The text
will move or appear in the new place.

COMPUTER COMPUTER

A is an electronic device that manipulates information, or data. It has A computer is an electronic device that manipulates information, or
the ability to store, retrieve, and process data. You may already know data. It has the ability to store, retrieve, and process data. You may
that you can use a computer to type documents, send email, play already know that you can use a computer to type documents, send
games, and browse the Web. You can also use it to edit or email, play games, and browse the Web. You can also use it to edit
create spreadsheets, presentations, and even videos. computer or create spreadsheets, presentations, and even videos. Computer

After Cut Paste After Copy Paste

UNDO/REDO

If you accidentally delete something or make a mistake, you can click "undo"
(or press Ctrl + Z) and it'll go back to how it was before.

If you decide you actually wanted to delete something, but then clicked "undo" by mistake,
you can click "redo" (or press Ctrl + Y) and it'll bring back what you just undid.

 To undo, click on the Undo button on the Quick Access Toolbar.

 To redo, click on the Redo button on the Quick Access Toolbar.

SPELL CHECK
In MS Word, there's a tool that checks your spelling and helps you fix mistakes.
Here's how you can use it:

1. Write your words in MS

Word.
2. Click on the "Review" tab at the top.
3. Then, click on "Spelling & Grammar.” 1
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4. MS Word will go through your text and underline any words it thinks might be spelled wrong
or any grammar mistakes.
5. If you see a wavy red line under a word, it means there might be a spelling mistake. Right-
click on the word to see suggested corrections.
6. If you see a wavy green line under a sentence, it means there might be a grammar mistake.
Right-click on the sentence to see suggestions to fix it.

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THESAURUS

In MS Word, there's a tool called the "Thesaurus" that helps you find different words that
mean the same thing.
To use the thesaurus, follow these steps:

1. Write a word in your document.

2. Highlight the word you want to find synonyms for.
3. Click on the "Review" tab at the top.
4. Then, click on "Thesaurus" (it looks like a book with a yellow cover).
5. A list of words that mean the same thing will appear.
6. Click on any word in the list to replace the original word with it.
7. Then, insert it

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Point to remember:

 MS Word 2016 is a popular word processing software in the Microsoft Office suite,
used for writing letters, notes, stories, and assignments.
 Editing involves making changes to a document, including correcting mistakes,
adding or deleting text, and moving text around.
 Editing tools in MS Word include Cut, Copy, Paste, Redo, Undo, Spell check, Find,
Replace.
 Deleting text can be done using the backspace or delete key, depending on whether
the text is to the left or right of the cursor.
 Inserting text means adding new words or sentences by clicking where you want to
add and typing.
 Cutting text removes it from one place to paste it elsewhere, while copying text
makes a duplicate that can be pasted elsewhere.
 Undo and Redo commands help reverse or repeat actions in case of mistakes.
 Spell check tool helps identify spelling and grammar mistakes and suggests
corrections.
 Thesaurus tool provides synonyms for words in the document to enhance vocabulary
and writing.
 A. Tick the Correct Option:

1. Which of the following is NOT an editing tool in MS Word 2016?

A) Cut
B) Paste
C) Search
D) Spell check

2. What does the backspace key do when typing in MS Word 2016?

A) Moves the text to the left
B) Deletes text after the cursor
C) Deletes text before the cursor
D) Copies selected text

3. How can you insert new text in MS Word 2016?

A) Click where you want to add something and start typing
B) Press the Enter key repeatedly
C) Delete existing text and type new text
D) Copy and paste text from another document

4. Which tool in MS Word 2016 is used to move text from one place to another?
A) Cut
B) Copy
C) Paste
D) Find

5. What does the undo command do in MS Word 2016?

A) Deletes selected text
B) Adds new text
C) Reverses the last action
D) Checks spelling and grammar

6. How can you check spelling and grammar in MS Word 2016?

A) Click on the "Review" tab and select "Spelling & Grammar"
B) Click on the "File" tab and select "Print"
C) Use the backspace key to correct mistakes
D) None of the above
7. What does the Thesaurus tool in MS Word 2016 help you find?
A) Synonyms (words that mean the same thing)
B) Antonyms (words that mean the opposite)
C) Punctuation marks
D) Font styles

8. Which of the following is NOT an option in the Thesaurus tool in MS Word 2016?
A) Cut
B) Copy
C) Replace
D) Insert

B. Fill in the blanks

1. Spell check helps us find ___________ mistakes in our writing.

2. To undo a mistake in MS Word, we can click on the ________ button.
3. If we accidentally delete something, we can press _______ + Z to undo it.
4. To cut or copy text, first, we need to ________ the text we want to cut or copy.
5. To paste the cut or copied text, we need to click where we want to put it, right-click, and
select ________.
6. In MS Word, 'insert text' means we can put in _________ words or sentences.

C. Who am I ?

1. Who am I if I help you fix mistakes while typing in Word?

2. If I help you find different words that mean the same thing?
3. If I can take back what you just did in Word?
4. Who am I if I can bring back what you just undid in Word?
5. If I help you move or make copies of text in Word?

D. True/False

1. Cutting text removes it from one place and pastes it somewhere else.
2. The undo command in MS Word helps to bring back what was deleted.
3. The delete key in MS Word erases text after the cursor.
4. The thesaurus tool in MS Word helps to find words with similar meanings.
5. Redoing in MS Word means bringing back what was previously undone.
6. To use the spell check tool in MS Word, you need to click on the "Insert" tab.
7. Copying text in MS Word makes a duplicate that can be pasted elsewhere.
8. The spell check tool in MS Word underlines words with wavy red lines for spelling
mistakes.
9. To insert text in MS Word, you can click where you want to add something and start
typing.
10. The undo and redo buttons in MS Word are located on the Quick Access Toolbar.

E. Answer the following

1. Name three editing tools provided by MS Word 2016.

2. How can you delete text in MS Word 2016?

3. Explain how to insert text in MS Word 2016.

4. What does it mean to cut text in MS Word? Give a simple explanation.

5. Describe how you can undo changes in MS Word.

Answers:

A.

1. Search
2. Deletes text before the cursor
3. Click where you want to add something and start typing
4. Cut
5. Reverses the last action
6. Click on the "Review" tab and select "Spelling & Grammar"
7. Synonyms (words that mean the same thing)
8. Insert

B.

1. Spelling mistakes
2. Undo
3. Ctrl + Z
4. Select
5. Paste
6. New

C.

1. Spell Check
2. "Thesaurus"
3. Undo
4. Redo
5. "Cut/Copy and Paste!"

D.
1. True
2. True
3. True
4. True
5. True
6. False
7. True
8. True
9. True
10. True

E.

1. The editing tools provided by MS Word 2016 are Cut, Copy, Paste, Undo, Redo, Spell
Check, Find, and Replace.

2. To delete text in MS Word 2016, you can use the backspace key to remove text before
the cursor or the delete key to remove text after the cursor.

3. To insert text in MS Word 2016, you click where you want to add something new and
start typing. The new words will appear where you clicked.

4. Cutting text in MS Word means removing it from one place to paste it somewhere else.

5. You can undo changes in MS Word by clicking on the "Undo" button on the Quick
Access Toolbar or by pressing Ctrl + Z.