Paper Title: Preparations of Papers for the

Journals of the Academy Publisher

Firstname A. Lastname
Name of Institution/Department, City, Country
Email: [email protected]

Firstname B. Lastname and Firstname C. Lastname

Name of Institution/Department, City, Country
Email: {second.author, third.author}@hostname2.org

Abstract—These instructions give you basic guidelines for

preparing camera-ready papers for AP’s journals.
TABLE I.
TYPE SIZES FOR CAMERA-READY PAPERS
Index Terms—first term, second term, third term, fourth
term, fifth term, sixth term Type Appearance
size
(pts.) Regular Bold Italic
a
I. INTRODUCTION 6 Table captions, table superscripts
Section titles, tables, table names,
Your goal is to simulate the usual appearance of papers first letters in table captions, figure
in a Journal of the Academy Publisher. We are requesting 8
captions, footnotes, text subscripts,
that you follow these guidelines as closely as possible. and superscripts
9 References, authors’ biographies Abstract
A. Full-Sized Camera-Ready (CR) Copy
Authors’ affiliations, main text,
Paper size: prepare your CR paper in full-size format, 10 equations, first letters in section Subheading
on A4 paper (210 x 297 mm, 8.27 x 11.69 in). titles
Margins: top = 30mm (1.18 in), bottom, left and right 11 Authors’ names
= 20 mm (0.79 in).
24 Paper title
Type sizes and typefaces: Follow the type sizes
specified in Table I. As an aid in gauging type size, 1
point is about 0.35 mm. The size of the lowercase letter
“j” will give the point size. Times New Roman has to be Section headings: each major section begins with a
the font for main text. Paper should be single spaced. Heading in 10 point Times New Roman font centered
Column width: 82mm (3.23 in). The space between the within the column and numbered using Roman numerals
two columns is 6mm (0.24 in). (except for ACKNOWLEDGEMENT and REFERENCES),
Paragraph indentation: first-line 3.7 mm (0.15 in). For followed by a period, two spaces, and the title using an
Abstract and Index Terms, no first-line indentation. initial capital letter for each word. The remaining letters
Alignment: left- and right-justify your columns. Use are in SMALL CAPITALS (8 point). The paragraph
tables and figures to adjust column length. On the last description of the section heading line should be set for
page of your paper, adjust the lengths of the columns so 12 points before and 6 points after.
that they are equal. Use automatic hyphenation and check Subheadings: should be 10 point, italic, left justified,
spelling. Digitize or paste down figures. and numbered with letters (A, B, …), followed by a
Title: use 24-point Times New Roman font. Its period, two spaces, and the title using an initial capital
paragraph description should be set so that the line letter for each word. The paragraph description of the
spacing is single with 6-point spacing before and 6-point subheading line should be set for 6 points before and 3
spacing after. Use three additional line spacings of 10 points after.
points before the beginning of the double column section, B. PDF Creation
as shown above. The PDF document should be sent as an open file, i.e.

Footnotes: 8-point Times New Roman font;

Manuscript received January 1, 2011; revised June 1, 2011; accepted
July 1, 2011.
Copyright credit, project number, corresponding author, etc.
without any data protection.
 Please do not use the Adobe Acrobat PDFWriter to For papers published in translated journals, first give
generate the PDF file. Use the Adobe Acrobat Distiller the English citation, then the original foreign-language
instead, which is contained in the same package as the citation [6].
Acrobat PDFWriter. For on-line references a URL and time accessed must
Make sure that you have used Type 1 or True Type be given.
Fonts (check with the Acrobat Reader or Acrobat Writer At the end of each reference, give the DOI (Digital
by clicking on File>Document Properties>Fonts to see Object Identifier) number as long as available, in the
the list of fonts and their type used in the PDF document). format as “doi:10.1518/hfes.2006.27224”
As always with a conversion to PDF, authors should
C. Footnotes
very carefully check a printed copy.
Number footnotes separately in superscripts 1, 2, ….
II. HELPFUL HINTS Place the actual footnote at the bottom of the column in
which it was cited, as in this column. See first page
A. Figures and Tables footnote for an example.
Dates of manuscript submission, revision and
Position figures and tables at the tops and bottoms of
acceptance should be included in the first page footnote.
columns. Avoid placing them in the middle of columns.
Remove the first page footnote if you don’t have any
Large figures and tables may span across both columns.
information there.
Figure captions should be centered below the figures;
table captions should be centered above. Avoid placing D. Abbreviations and Acronyms
figures and tables before their first mention in the text. Define abbreviations and acronyms the first time they
Use the abbreviation “Fig. 1,” even at the beginning of a are used in the text, even after they have been defined in
sentence. the abstract. Do not use abbreviations in the title unless
they are unavoidable.
E. Equations
Equations should be centered in the column. The
paragraph description of the line containing the equation
should be set for 6 points before and 6 points after.
Number equations consecutively with equation numbers
in parentheses flush with the right margin, as in (1).
Italicize Roman symbols for quantities and variables, but
not Greek symbols. Punctuate equations with commas or
periods when they are part of a sentence, as in
. (1)
Symbols in your equation should be defined before the
Figure 1. Note how the caption is centered in the column. equation appears or immediately following. Use “(1),”
not “Eq. (1)” or “equation (1),” except at the beginning of
To figure axis labels, use words rather than symbols. a sentence: “Equation (1) is ...”
Do not label axes only with units. Do not label axes with F. Other Recommendations
a ratio of quantities and units. Figure labels should be
legible, about 9-point type. Use either SI (MKS) or CGS as primary units. (SI units
Color figures will be appearing only in online are encouraged.) If your native language is not English,
publication. All figures will be black and white graphs in try to get a native English-speaking colleague to
print publication. proofread your paper. Do not add page numbers.

B. References G. A Quick Checklist

Number citations consecutively in square brackets [1].  Paper size=A4; Margins: top=3cm,
No punctuation follows the bracket [2]. Use “Ref. [3]” or bottom=left=right=2cm; Column spacing=0.6cm
“Reference [3]” at the beginning of a sentence:  For the whole document (“Ctrl-A” to select the
Give all authors’ names; use “et al.” if there are six whole document), Font Type=Times New
authors or more. Papers that have not been published, Roman, do NOT use any Asian font type like
even if they have been submitted for publication, should SimSun in formulas, section numbers (III, IV,
be cited as “unpublished” [4]. Papers that have been V, ...), list numbers (1), 2), (1), (2), ...), or
accepted for publication should be cited as “in press” [5]. punctuation marks (“,”, “.”, “:”, “;”, “(“, “)”, ...).
In a paper title, capitalize the first word and all other Check Word Count (on the status bar at the
words except for conjunctions, prepositions less than bottom of the window) to ensure the number of
seven letters, and prepositional phrases. Asian Characters (including textboxes and
footnotes) is 0
  In Paragraph settings for the whole document substrate interface,” IEEE Transl. J. Magn. Japan, vol. 2,
( “Ctrl-A” to select the whole document), Line pp. 740–741, August 1987 [Digests 9 th Annual Conf.
spacing must be "Single", "Snap to grid" must Magnetics Japan, p. 301, 1982].
[7] M. Young, The Technical Writer's Handbook. Mill Valley,
NOT be checked.
CA: University Science, 1989.
 In Paragraph settings for main text except section
titles, Indentation left=right=0, first line=0.37cm;
Spacing before=after=0, not blank line between
paragraphs
 Title and authors: font style=regular NOT bold Firstname A. Lastname and the other
NOT italic; font size for title is 24 with 6 spacing authors may include biographies and
before & after, for authors names font size is 11, photographs at the end of regular papers.
affiliations font size is 10 Photographs, if provided, should be
 References: strictly follow the instructions in cropped into 26mm in width and 32mm
Section II.B. in height. The first paragraph may
contain a place and/or date of birth (list place, then date). Next,
 Biographies: it is strongly recommended adding the author’s educational background is listed. The degrees
for each author a short bio to the end of the paper. should be listed with type of degree in what field, which
institution, city, state or country, and year degree was earned.
APPENDIX A APPENDIX TITLE The author’s major field of study should be lower-cased.
The second paragraph uses the pronoun of the person (he or
Appendixes, if needed, is numbered by A, B, C... Use she) and not the author’s last name. It lists military and work
two spaces before APPENDIX TITLE. experience, including summer and fellowship jobs. Job titles are
capitalized. The current job must have a location; previous
ACKNOWLEDGMENT positions may be listed without one. Information concerning
previous publications may be included. Try not to list more than
The authors wish to thank A, B, C. This work was three books or published articles. The format for listing
supported in part by a grant from XYZ. publishers of a book within the biography is: title of book (city,
state: publisher name, year) similar to a reference. Current and
REFERENCES previous research interests ends the paragraph.
The third paragraph begins with the author’s title and last
[1] G. Eason, B. Noble, and I. N. Sneddon, “On certain name (e.g., Dr. Smith, Prof. Jones, Mr. Kajor, Ms. Hunter). List
integrals of Lipschitz-Hankel type involving products of any memberships in professional societies like the IEEE.
Bessel functions,” Phil. Trans. Roy. Soc. London, vol. Finally, list any awards and work for professional committees
A247, pp. 529–551, April 1955. and publications. Personal hobbies should not be included in the
[2] J. Clerk Maxwell, A Treatise on Electricity and biography.
Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, 1892,
pp.68–73.
[3] I. S. Jacobs and C. P. Bean, “Fine particles, thin films and
exchange anisotropy,” in Magnetism, vol. III, G. T. Rado Firstname B. Lastname includes the biography here.
and H. Suhl, Eds. New York: Academic, 1963, pp. 271–
350.
[4] K. Elissa, “Title of paper if known,” unpublished.
[5] R. Nicole, “Title of paper with only first word capitalized”, Firstname C. Lastname includes the biography here.
J. Name Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron
spectroscopy studies on magneto-optical media and plastic