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Termination of Employment - Theft

This letter informs an employee that their employment as a bookkeeper is being terminated immediately due to discrepancies found in accounting records indicating the employee misappropriated company funds for personal use in violation of company policy.

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Evelyn Regueta
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765 views

Termination of Employment - Theft

This letter informs an employee that their employment as a bookkeeper is being terminated immediately due to discrepancies found in accounting records indicating the employee misappropriated company funds for personal use in violation of company policy.

Uploaded by

Evelyn Regueta
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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[Your Company Letterhead]

[Date]

[Employee’s Name]
[Employee’s Address]
[City, State, Zip Code]

Dear [Employee’s Name],

Subject: Termination of Employment

We regret to inform you that your employment with [Company Name] as a Bookkeeper is terminated
effective immediately.

This decision is the result of an internal investigation into discrepancies in our accounting records which
we discovered on [date of initial discovery]. Despite several opportunities provided to you to explain
these discrepancies, the evidence we have gathered indicates that these were the result of deliberate
actions on your part to misappropriate company funds.

Specifically, our investigation found that on multiple occasions, you altered financial records and
removed funds for personal use, which is a clear violation of our company's ethics policy and your
employment agreement.

Theft, particularly by an employee entrusted with the company’s financial dealings, is a severe breach of
trust and cannot be tolerated. We have always emphasized integrity and transparency in all our operations,
and it is unfortunate that your actions have led to this outcome.

Please return all company property, including keys, documents, and electronic devices, by the end of
today. Your final paycheck will be available on [date], which will include pay for all hours worked up to
today's date, minus any deductions according to applicable laws.
Please be aware that this termination will be documented in your employment record, and while we will
provide factual information about your employment dates and position held, we will also have to disclose
the reason for termination if requested by future employers.

You may contact [HR Person’s Name] at [HR Person’s Contact Information] to arrange the return of
company property and to address any questions about your final paycheck or benefits.

We wish you the best in your future endeavors.

Sincerely,

[Your Name]
[Your Position]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Your Contact Information]

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