TEACHER’S COPY
Subject Code: English 2 Communication Arts II and Afro-Asian Literature
Module Code: 20.0 Formal Letter Writing
Lesson Code: 20.2 Writing a Request Letter
Time Limit: 30 minutes
Components Lesson Proper / Tasks Time Actual
Allocation Time
(in Allocation
minutes) (in
minutes)
Target At the end of this learning guide, the student should be able to: 1
1. understand the purpose of writing a request letter; and
2. write a request letter.
Hook Many writers today use different writing software to get the job 8
done. Of course, these are built for writers’ convenience and
advantage.
You may want to read the following article entitled “Dangers
of Using Writing Software and How to Avoid Them” to know
more about this topic. Just click on this link:
https://www.craftyourcontent.com/dangers-of-writing-
software/
Should you prefer old school in writing your formal letters,
remember the characteristics of effective and practical writing.
Characteristics of Writing:
● concise and clear information
● clear purpose and intended audience
● formal, polite language
● reader-friendly formatting techniques
● correct grammar punctuation and spelling
Ignite In writing your letters, always mind your purpose. 10
A Request Letter is written for different reasons. It may be to
request for:
● service or assistance
● information
● certain documents
● permission or approval
English 2 ||Page 1 of 5
These are the basic steps in writing your letter:
Prewriting
● brainstorm;
● freely list down the details your recipient should know
about the purpose of your request; and
● secure accurate contact information of your recipient.
Drafting
Drafting includes the following:
● organize the information gathered during prewriting
using the format you learned from the previous lesson;
● you may choose from the letter styles:
❖ block or full block
❖ modified block
❖ semi-block
● double check your facts;
(For this activity, I suggest you use full block.)
Image from:
https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/ba
sic_business_letters/sample_letters.html
English 2 ||Page 2 of 5
For more letter styles samples, explore:
https://owl.purdue.edu/owl/subject_specific_writing/profession
al_technical_writing/basic_business_letters/sample_letters.html
Keep in mind the following tips when writing:
● choose basic fonts like Arial, Cambria, Calibri,
Verdana, Courier New, and Times New Roman;
● avoid novelty fonts, script and handwriting styles;
● use single or 1.5 spacing and 1” margin; and
● use 10-point to 12-point font size.
Revising and Editing
Ask yourself:
● Do I use the formal letter writing format?
● Do I have the following information?
❖ writer’s complete address
❖ recipient’s complete address
❖ formal salutation
❖ closing with signature
● Do I follow the correct conventions of grammar?
● Do I state my purpose in the first sentence of the body?
● Do I clearly and concisely state my request/s?
Publishing
● Read your letter out loud and test your message to a
friend or a family member.
● For hand mail, print the letter on a 5”x 11” size white
paper.
● For email, attach your letter to a message as a Portable
Document Format (PDF).
Navigate GRADED FORMATIVE ASSESSMENT: Writing a 10
Request Letter (15 points)
Instructions:
1. Write a request letter addressed to your campus
registrar.
2. The aim of your letter is to provide you a copy of your
report card reflecting your recent quarter grades of SY
2020-2021.
3. Use the Rubric for Scoring found on the last page as a
guide in making your output.
4. Submit the letter to your teacher via email or thru
KHUB or in any way the teacher wishes to facilitate
submission.
English 2 ||Page 3 of 5
Knot POINTS TO REMEMBER 1
A Request Letter is written to obtain:
- service or assistance
- information
- certain documents
- permission or approval
In writing a Request Letter, follows these steps:
• Prewriting
• Drafting
• Revising and Editing
• Publishing
RUBRIC FOR SCORING
Components 5 4 3 2-1 Score
Content and All parts of a All parts of a 2-3 parts of Most parts of
Organization formal letter are formal letter the letter are the letter are
evident are evident not observed missing
The letter The letter The letter The letter
clearly states the clearly states states the states the
purpose. the purpose. purpose. Some purpose.
Appropriate Most facts facts used Some facts
facts used used support support the used support
support the the main idea main idea the main idea
main idea
Tone is Tone is Tone informal
Tone is appropriate slightly
appropriate informal
Appearance Typed using Typed with Typed with Typed with
correct spacing, few (1-2) some (3-4) five or more
font style, font errors in errors in errors in
size and margin spacing, font spacing, font spacing, font
style, font size style, font size style, font size
and margin and margin and margin
Language Use No errors in Few (1-2) Few (3-4) Written with 5
spelling, errors in errors in or more errors
punctuation, and spelling, spelling, in spelling,
grammar punctuation, punctuation, punctuation,
and grammar and grammar and grammar
English 2 ||Page 4 of 5
References:
Anderson, J., Gallagher, K., Arroyo, E., Cummins, J., Wiggins, G., Forlini, G. (2012) Prentice Hall
Writing Coach, Letter Request, 257-259. Pearson. New Jersey
Purdue Online Writing Lab. (n.d.). The Basic Business Letter. Retrieved from
https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/basic_business_le
tters/sample_letters.html
Angeles, C. (2020, December 31). Dangers of Using Writing Software and How to Avoid Them. Craft
Your Content. Retrieved from https://www.craftyourcontent.com/dangers-of-writing-software/
ANSWER KEY
NAVIGATE:
Graded Formative Assessment: Writing a Request Letter
Answers may vary. Refer to the rubric for scoring.
Prepared by: Reviewed by:
VONNA VEJLE V. AHON EUNEY G. ALCAREZ
Special Science Teacher II Special Science Teacher II
Caraga Region Campus Zamboanga Peninsula Region Campus
© 2020 Philippine Science High School System. All rights reserved. This document may contain proprietary information and may only be
released to third parties with approval of management. Document is uncontrolled unless otherwise marked; uncontrolled documents are
not subject to update notification.
English 2 ||Page 5 of 5
