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MS Word Lesson 1

The document provides information about Microsoft Word, including its history, features, and interface. It describes the Ribbon, Quick Access Toolbar, document views, zooming options, and Backstage view. It also explains how to switch between document views and use the zoom slider.

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adrianjayatendido20
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46 views

MS Word Lesson 1

The document provides information about Microsoft Word, including its history, features, and interface. It describes the Ribbon, Quick Access Toolbar, document views, zooming options, and Backstage view. It also explains how to switch between document views and use the zoom slider.

Uploaded by

adrianjayatendido20
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 42

MICROSOFT

WORD
THE INTERFACE
OBJECTICVES:
• Microsoft Word
• MS Word Environment
Microsoft Word
Microsoft Word is a word processing application that
allows you to create a variety of documents, including
letters, resumes, and more.
Microsoft Word
Since MS Word is one of the most used programs of the Office Suite, some basic
information regarding its creation and development has been given below:

• Charles Simonyi, a developer and Richard Brodie, a software engineer, were the
two creators of MS Word
• This program was initially named “Multi-Tool Word” but later, was renamed as
MS Word
• It was introduced in 1983
• Word for Windows is available standalone or as a part of MS Office suite
• MS Word for Mac was introduced by Microsoft as Word 1.0 in 1985
• The extension for any word file is “.doc”
Microsoft Word
• In Education: It is considered as one of the simplest tools
which can be used by both teachers and students. Creating
notes is easier using MS Word as they can be made more
interactive by adding shapes and images. It is also
convenient to make assignments on MS Word and
submitting them online
• In Workplace: Submitting letters, bills, creating reports,
letterheads, sample documents, can all easily be done using
MS Word
Microsoft Word
• Creating & Updating Resume: One of the best tools to create
your resumes and is easy to edit and make changes in it as
per your experience
• For Authors: Since separate options are available for
bibliography, table of contents, etc., it is the best tool which
can be used by authors for writing books and adjusting it as
per the layout and alignment of your choice documents, can
all easily be done using MS Word
Microsoft Word
In this lesson, you'll learn how to navigate the Word
interface and become familiar with some of its most
important features, such as the Ribbon, Quick Access
Toolbar, and Backstage view.
The Word interface
When you open Word for the first time, the Start Screen
will appear. From here, you'll be able to create a new
document, choose a template, and access your recently
edited documents. From the Start Screen, locate and
select Blank document to access the Word interface.
The Word interface
Quick Access Toolbar

The Quick Access


Toolbar lets you access
common commands no
matter which tab is
selected. By default, it
includes the Save, Undo,
and Redo commands.
The Ribbon

The Ribbon contains all of


the commands you will
need to perform common
tasks in Word. It has
multiple tabs, each with
several groups of
commands.
Command Group

Each group contains a


series of different
commands. Simply click
any command to apply it.
Some groups also have an
arrow in the bottom-right
corner, which you can click
to see even more
commands.
The Ruler

The Ruler is located at


the top and to the left
of your document. It
makes it easier to
make alignment and spa
cing adjustments.
The Scrollbar

Click and drag


the vertical scroll bar to
move up and down
through the pages of
your document.
Page and Word Count

From here, you can


quickly see the number
of words and pages in
your document.
Document Views

There are three ways to view a document:

Read Mode displays your document in full-screen mode.

Print Layout is selected by default. It shows the document as


it would appear on the printed page.

Web Layout shows how your document would look as a


webpage.
Zoom Control

Click and drag the slider to use


the zoom control. The number to
the right of the slider bar reflects
the zoom percentage.
The Ribbon
Word uses a tabbed Ribbon system instead of traditional
menus. The Ribbon contains multiple tabs, which you can
find near the top of the Word window.
The Ribbon
Each tab contains several groups of related commands.
For example, the Font group on the Home tab contains
commands for formatting text in your document.
The Ribbon
Some groups also have a small arrow in the bottom-right
corner that you can click for even more options.
Showing and hiding the Ribbon
If you find that the Ribbon takes up too much screen
space, you can hide it.
Showing and hiding the Ribbon
• Auto-hide Ribbon: Auto-hide displays your document in full-
screen mode and completely hides the Ribbon from view. To show
the Ribbon, click the Expand Ribbon command at the top of
screen.
• Show Tabs: This option hides all command groups when they're
not in use, but tabs will remain visible. To show the Ribbon,
simply click a tab.
• Show Tabs and Commands: This option maximizes the Ribbon. All
of the tabs and commands will be visible. This option is selected
by default when you open Word for the first time.
Using the Tell me feature
• If you're having trouble finding command you want, the
Tell Me feature can help. It works just like a regular
search bar: Type what you're looking for, and a list of
options will appear. You can then use the command
directly from the menu without having to find it on the
Ribbon.
The Quick Access Toolbar
• Located just above the Ribbon, the Quick Access Toolbar
lets you access common commands no matter which tab
is selected. By default, it shows the Save, Undo, and
Redo commands, but you can add other commands
depending on your need
To show or hide the Ruler:
• Click the View tab.

• Click the checkbox next to Ruler to show or hide the


Ruler.
Backstage View
• Backstage view gives you various options for saving,
opening a file, printing, and sharing your document. To
access Backstage view, click the File tab on the Ribbon.
Return to Word

You can use the arrow


to close Backstage view
and return to Word.
Info

The information
pane will appear
whenever you access
Backstage view. It
contains information on
the current document.
You can also inspect the
document to remove
personal info
and protect it to keep
others from making
further changes.
New

From here, you can


create a new blank
document, or you can
choose from a large
selection of templates..

Open

From here, you


can open
documents saved to
your computer or to
your OneDrive.
Save and Save As

You'll use Save and Save


As to save documents to
your computer or your
OneDrive.

Print

From the Print pane,


you can change
the print settings and
print your document.
You can also see
a preview of your
document.
Share

From here, you can


invite people to view
and collaborate on your
document.

Export

From here, you can


export your document
in another file format,
such as PDF/XPS.
Close

Click here to close the


current document.

Count

From the Account pane,


you can access
your Microsoft
account information,
modify your theme and
background, and sign out
of your account.

Options

Here, you can change various


Word options. For example,
you can control the spelling
and grammar check settings,
AutoRecover settings, and
language preferences.
Document views and zooming
Word has a variety of viewing options that change how
your document is displayed. You can choose to view your
document in Read Mode, Print Layout, or Web Layout.
These views can be useful for various tasks, especially if
you're planning to print the document. You can also zoom
in and out to make your document easier to read.
Switching document views
Switching between different document views is easy. Just locate and
select the desired document view command in the bottom-right corner
of the Word window.
• Read Mode: This view opens the document to a full screen. This view
is great for reading large amounts of text or simply reviewing your
work.
• Print Layout: This is the default document view in Word. It shows
what the document will look like on the printed page.
• Web Layout: This view displays the document as a webpage, which
can be helpful if you're using Word to publish content online.
Zooming in and out
To zoom in or out, click and drag the zoom control
slider in the bottom-right corner of the Word
window. You can also select the + or - commands
to zoom in or out by smaller increments. The
number next to the slider displays the current zoom
percentage, also called the zoom level.

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