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MicroSoft Excel

The document describes features of Microsoft Excel including worksheets, charts, databases, starting Excel, exploring windows, status bar, inserting and deleting worksheets, data forms, embedding and linking information, concatenation, and protection.

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mhammadnjmaden45
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© © All Rights Reserved
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32 views

MicroSoft Excel

The document describes features of Microsoft Excel including worksheets, charts, databases, starting Excel, exploring windows, status bar, inserting and deleting worksheets, data forms, embedding and linking information, concatenation, and protection.

Uploaded by

mhammadnjmaden45
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 10

Kurdistan Regional Government-Iraq

Ministry of higher education and scientific


Duhok polytechnic university
Department of Nursing

( MicroSoft Excel )
[ Computer ]

Prepared by: Supervised by:


 Muslim Sulaiman Hala Hasib

[ 2021 – 2022 ]
Table of Contents

INTRODUCTION............................................................................. 3
What Is Microsoft Excel ................................................................... 4
Excel and Data Base Management.................................................... 4
HOW TO START EXCEL................................................................ 5
EXPLORING THE WINDOWS....................................................... 5
The status bar..................................................................................... 5
Display or hide the status bar ........................................................... 7
WORKING IN THE SPREADSHEET ............................................ 7
Workbooks........................................................................................ 7
Inserting and Deleting Worksheet..................................................... 7
Data Form.......................................................................................... 8
Embedding Information…………………………………………… 8
Linking Information……………………………………………….. 8
CONCATENATION………………………………………………. 8
PROTECTION…………………………………………………….. 9
Important Linmks………………………………………………… 10

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MICROSOFT EXCEL

INTRODUCTION

If you have ever managed a budget by using paper, pencil and


calculator, you would know the limitations:
1. Filling out ledger sheets
2. Calculating and recalculating totals
3. Redesigning sheets to add or delete columns and rows, and so on.

The beauty of Excel is its ability to simplify these tasks. Working


with a paper spreadsheet is complicated, time consuming and
limited. If a portion of your row data changes, you must erase and
re-enter it, then you have to erase and recalculate derived data, such
as totals or averages that were affected by your changes. Excel can
be used to make quick and easy financial analysis, analyze data and
create presentation with chats (graph utilities), retrieve data from
external data sources and use it in worksheets to calculate based on
data from multiple worksheets, create web page with ease, and run
queries on data available on the web.

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What Is Microsoft Excel?

Microsoft Excel is a full-featured spreadsheet program that allows


you to organize data, complete calculations, make decisions,
transform data to graph, and develop professional looking reports.
The three major parts of Excel are:

Worksheets . Worksheets allow you to enter, calculate, manipulate


and analyze data such as numbers and text.
Charts . Charts pictorially represent data. Excel can draw two
dimensional and three dimensional column charts, pie charts and
other types of charts.
Databases . Databases manage data. For example, once you enter
data onto a worksheet, Excel can sort the data, search for specific
data, and select data that meets certain criteria.

Excel and Data Base Management

Excel is not database package but has some special database features
like sorting, filtering, and data retrieval, which allows users to create
and manage list. Hence, Excel is equipped to handle and manipulate
small databases. While creating a small database, two points must be
noted:

a) The rows of data should be continuous to facilitate the


manipulation of data. That is no blank row even a column label and
the first record in the database.
b) The names of the columns should be entered in a single cell and
must be unique.
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HOW TO START EXCEL
Start All Programs Microsoft Office Microsoft Excel.
Note that the version of the Excel used in this manual is 2003. There
are latest versions that make the use of the package very easy and
contains some new features. But I think using 2003 version is still
better for learning purpose.

EXPLORING THE WINDOWS


There are two types of windows that appear on your Desktop: the
application window and the document window. Application window
contains the running program and they have menu bars. The
document window appears inside the application window and it does
not have menu bars.

The status bar

This is usually located and appears at the bottom of the screen. It


shows the mode (status) of the worksheet. Notice the word ready on
the status bar that tells you that Excel is ready and awaiting your
next command.
All indicators that appear on the status bar at the lower right corner
of the screen are:
Ready: This shows that the Excel is ready for the next command
NUM: Toggles to activate the numeric keypad.
CAPS:Toggles between the UPPERCASE and the lowercase.
SCRL:Indicates that the scroll lock is on, the insertion point is not
moved.

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EXT: Indicates that you are in the extension mode (press F8, press
Esc to deactivate).
END: Used with the navigation keys to move to the far ends, but to
A1 with Home key.
EDIT: Press either F2 or double-click a cell to enter the Edit Mode.
POINT: When in Point Mode. This is done by using either mouse or
arrows to select cells instead of typing when entering formulas.
AUTOCALCULATE: Auto-calculate is a feature located at the
right side of the status bar that automatically provides Averages,
Count, Count Nums, Max, Min, or sum for the selected data. Sum is
the default formula but can be changed by right-clicking this feature
on the status bar to choose any other one

from the Auto-calculate pop-up menu. The answer appears on the


status bar. Note that the window above describes some features of
the Microsoft Office Excel 2003. Other versions may look different
or contain more rows and columns. For instance, in 2007, number of
available columns is 64 x that of 2003 (i.e. 64 x 256 = 16,384) while
rows numbered 16 x that of 2003 (i.e. 16 x 65,536 = 1,048,576).
Also, the toolbars and menu bars have been replaced with ribbons.
It.s very nice to work with this version.
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Display or hide the status bar

Tools Options View tab Select or clear the Status bar


check box.

WORKING IN THE SPREADSHEET


Workbooks
Workbooks are like notebooks. When Excel first opens, a workbook
is opened. Within that workbook are worksheets. You create your
spreadsheets on the worksheets. Worksheets are organized into a
rectangular grid containing columns (vertical) lettered A to IV and
rows (horizontal) numbered 1 to 65,536. A letter above each column
identifies each column and a number on the left side of the grid
identifies each row. Each worksheet in a workbook has 256 columns
and 65,536 rows. Note that the alphabets in the columns can be
changed to numbers by working in R1C1.
Tools Options General Tab Check R1C1 Ok.

Inserting and Deleting Worksheet


 To insert a worksheet, Insert Worksheet.
 To delete a worksheet, make it activate Edit Delete Sheet.
 You can also right-click the sheet tab to Insert, Delete, Rename,
Copy, Move, Select all Sheets and/or give
them colour.

7|Page
Data Form
When you are dealing with a worksheet with numerous columns that
can't be viewed at once, either to view details of a particular record,
modify it or enter new data, data form feature is used. This allows
all the fields in the worksheet be viewed at once or scroll down to
view all the fields for a particular record.
Data Data Form

Embedding Information
Select the desired cells in Excel Copy Open the Word
document and place the cursor at the location where you want the
Excel information inserted Paste.

Linking Information
Select the desired cells in Excel Copy Open the Word
document and place the cursor at the location where you want the
Excel information linked Paste Special Paste Link Select
the Formatted Text (RTF) option OK

CONCATENATION
You can join the values in two or more cells into a single cell. For
instance, if you have a person.s first name in one cell and their last
name in a second cell, you can concatenate the cells which will
result in the full name being displayed in a single cell.
Join Multiple Cell Values into a Single Cell, click in the cell where
we need the data type = First cell & . second cell Enter.
You can do this for more than two cells.
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PROTECTION

It is fairly easy to inadvertently replace a formula with a value. To


avoid having this happen to your painstakingly-crafted formulas,
you can choose to lock cells and/or protect the workbook. By
default, all cells are locked. Until you enable protection however,
the lock has no effect. What you must do before you protect a
worksheet is to unlock all the cells for data entry or editing are to be
enabled. There are several levels of protection that you can place on
a workbook. You can:
Assign a password that is required before a file can be opened.
Assign a password that is required to modify a file.
Set up the file so that it is recommended as a .read-only. file.
Hide worksheets in a workbook and require a password be used
to re-display the worksheets.
Protect specific cells within a workbook so that changes cannot
be made to the cells.

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Important Links

 https://www.researchgate.net/publication
 https://en.m.wikipedia.org/wiki/Microsoft_Excel
 https://office.live.com/start/excel.aspx
 https://home.analyticsgate.com/?utm_source

Thank You

10 | P a g e

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