PRE-JOINING DOCUMENTATION CHECKLIST

Please:-
 Read all instructions carefully before submission.
 Incomplete / incorrect submission would be liable for rejection.
 Complete online formalities @ https://grs.tcs.com/ep/index.jsp
 Only photocopies and NO original documents to be submitted
 Following to be submitted within three (3) days of selection
 TWO (2) PHOTOCOPIED SETS of each document
 Four (4) PHOTOGRAPHS
 BGC form duly filled in CAPITAL (use neat & legible handwriting)
 Résumé signed by your recruiter.
 Information on BGC form must match with résumé shared during interview.
 Submit DECLARATION for non-availability of documents
 viz. Relieving Letter of current organization etc.
 (Format available with your recruiter).
 Medicals: (Format / Form available with recruiter)
For age below 33 - Provide Medical Certificate from a Registered MBBS Doctor
For age 33 and above - Full Medical Check at SRL Diagnostics
 Recruiter will advise DRUG TEST if applicable for the process being hired
 Contact your RECRUITER for any further clarity
 Universal Account Number (UAN) required from experienced professionals for PF

MANDATORY DOCUMENTS TO BE SUBMITTED (IF APPLICABLE)

 MARRIAGE REGISTRATION CERTIFICATE (in case of name change post marriage)

 DUAL CITIZENSHIP DOCUMENT (if applicable)
 DECLARATIONS ( e.g. Non Availability Of Documents ; gap in Education or Employment over 1 Month,)
 Indian Nationals (present or past experience in any other countries) & Expatriate working in India please provide :
INTERNATIONAL TAXATION DOCUMENT, WORK PERMIT, VISA ENDORSEMENTS, SSN # , IRS #

TCS Confidential Background Check Form – Version 3 - Page 1 of 13

Ensure consistency with information furnished by you initially in TCS Application Form
Please submit Résumé (signed by recruiter) ; Application form(Blue Form); Expectation Check
List & BGC FORM along with photo copies (no original) of below documents

MANDATORY DOCUMENT
1. Pan Card / Pan Card application number
2. Proof of Citizenship & Age (Birth Certificate / Passport / School Leaving Certificate)
All documents for employment to be submitted

FOR CURRENT EMPLOYMENT:

1. APPOINTMENT LETTER OR OFFER LETTER
2. RELIEVING LETTER WITH F&F STATEMENT OR SERVICE
CERTIFICATE OR EXPERIENCE LETTER (Share Declaration if currently not
available)
3. RESIGNATION ACCEPTANCE LETTER
Recruiter to sign the declaration with EMPLOYEE CODE If both
EMPLOYMENT relieving letter & resignation letter is currently not available )
4. SALARY SLIPS (LAST 3 MONTHS) OR SALARY CERTIFICATE
5. BANK STATEMENT OR FORM 16

ALL PAST EMPLOYMENT POST HSC/12th

1. RELIEVING LETTER OR SERVICE CERTIFICATE OR EXPERIENCE
LETTER
2. SALARY SLIPS (LAST 3 MONTHS) OR SALARY CERTIFICATE
3. BANK STATEMENT OR FORM 16

ALL DOCUMENTS FOR EDUCATION (HIGHEST QUALIFICATION) TO BE SUBMITTED

1. PASSING CERTIFICATE FOR GRADUATION (if Undergraduate then 12th)

EDUCATION
2. MARK SHEET FOR SSC , HSC & GRADUATION (if Undergraduate then till 12th)

ANY ONE (1) DOCUMENT FOR BOTH PRESENT & PERMANENT ADDRESS TO BE SUBMITTED
1. VALID PASSPORT
2. AADHAR CARD Mention
3. UTILITY BILL (Land Line Phone Bills ; Electricity Bill)
ADDRESS Submitted
(PRESENT 4. LIC POLICY DOCUMENT (Bearing Address)
5. LEAVE AND LICENSE COPY or AGREEMENT COPY (Registered) Document
&
PERMANENT ) 6. BANK STATEMENT or PASSBOOK (Preferably Nationalized Banks with Address) Name
7. RATION CARD
8. DECLARATION OF CANDIDATES STAY FROM OWNER WITH UTILITY BILL

ANY ONE (1) DOCUMENTS FOR IDENTITY PROOF TO BE SUBMITTED

1. VALID PASSPORT
2. PAN CARD Mention
3. DRIVER’S LICENSE Submitted
IDENTITY 4. VOTER’S ID or AADHAR CARD Document
PROOF 5. BANK PASSBOOK (With Photograph) Name
6. COLLEGE ID (For Fresher’s)
7. DEFENSE ID CARD (Issued By Govt. Of India For Defense Staff)

TCS Confidential Background Check Form – Version 3 - Page 2 of 13

Ensure consistency with information furnished by you initially in TCS Application Form
 BACKGROUND CHECK FORM Paste recent Passport Size Ph
(Please fill this form in BLOCK LETTERS)
Experienced Professional Fresher

PROCESS HIRED FOR CRF No.

TCS Ref No TCS Recruitment Branch

BGC UNIQUE ID:

Position Recruited for : Date of Joining:

Are you relieved from the services of current Company (Immediate Last Employer) at the

Name of the Applicant (Full name expanding initials):

Landline Phone no.: Mobile Phone no. email id:

Father’s Name:

Date of birth (Attach Proof): Marital Status: Nationality:

A. Present Residential Address : (Attach

Period of Stay From : To: Landmark:

(Please provide complete postal address)

City/Town: State: Pin code:

Period of Stay From : To: Landmark:

(Please provide complete postal address)

City/Town: State: Pin code:

Landline Phone no.: Mobile Phone no.:

TCS Confidential Background Check Form – Version 3 - Page 3 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):
Educational Qualifications (Attach Proof)
Please mention qualifications that have been completed and considered for recruitment.

Name as in Certificate:
Qualification Highest Qualification Qualification
(Considered for recruitment) (Prior to Highest Qualification)
Mode of Education
(Full time/Correspondence/Part time):
Name of Examination Passed
(B.E, M.Tech, B Com, B Sc, etc.):

Specialization / Main Subjects:

Name of Institute / College :

Name of Affiliated University:

(only university covered
under UGC act shall be
Institute / considered)
College /
Affiliated University Location:
University
Details Date From :
Date To :
Seat No / Roll No / Regn No
Year Of Passing
% of Marks / Grade

TCS Confidential Background Check Form – Version 3 - Page 4 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):
Employment Details (Attach Proof)
**Incase of International Employment, please mention Work number/SSN number/Unique number issued by country of work:
Previous Employer’s Description Previous Employment 1 (last before TCS) Previous Employment 2
Employer Name: (Name of the organization) (Name of the organization)
(if deputed name of both
organisations)

Address of the payroll

Town/City: Town/City:
company:
Employer State: Pin Code: State: Pin Code:
Details
Office Landline Phone Landline Mobile Landline Mobile
No.:
HR e-mail ID :
Is company currently functioning? Is company currently functioning?
Company Status :
Yes / No Yes / No
Date of Emp. From :
Period
Date of Emp. To :

Designation :

Employee Employee Code :/**

Details Annual Gross CTC :
Reason for Leaving :
Supervisor Name :

Supervisor Supervisor Designation :

Details Landline Mobile Landline Mobile
Supervisor Ph No.:
Supervisor Email : (Please provide official email id) (Please provide official email id)

TCS Confidential Background Check Form – Version 3 - Page 5 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):
Employment Details (Attach
**Incase of International Employment, please mention Work number/SSN number/Unique number issued by country of work:
Previous Employer’s Description Previous Employment 3 Previous Employment 4
Employer Name: (Name of the organization) (Name of the organization)
(if deputed name of
both organisations)

Address of the payroll

Town/City: Town/City:
company:
Employer State: Pin Code: State: Pin Code:
Details
Office Landline Phone Landline Mobile Landline Mobile
No.:
HR e-mail ID :
Is company currently functioning? Is company currently functioning?
Company Status :
Yes / No Yes / No
Date of Emp. From :
Period
Date of Emp. To :

Designation :

Employee Employee Code :/**

Details Annual Gross CTC :
Reason for Leaving :
Supervisor Name :

Supervisor Supervisor Designation :

Details Landline Mobile Landline Mobile
Supervisor Ph No.:
Supervisor Email : (Please provide official email id) (Please provide official email id)

TCS Confidential Background Check Form – Version 3 - Page 6 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):
Employment Details (Attach
**Incase of International employment, please mention Work number/SSN number/Unique number issued by country of work:
Previous Employer’s Description Previous Employment 5 Previous Employment 6
Employer Name: (Name of the organization) (Name of the organization)
(if deputed name of both
organisations)

Address of the payroll

Town/City: Town/City:
company:
Employer State: Pin Code: State: Pin Code:
Details
Office Landline Phone Landline Mobile Landline Mobile
No.:
HR e-mail ID :
Is company currently functioning? Is company currently functioning?
Company Status :
Yes / No Yes / No
Date of emp. From :
Period
Date of emp. To :

Designation :

Employee Employee Code :/**

Details Annual Gross CTC :
Reason for Leaving :
Supervisor Name :

Supervisor Supervisor Designation :

Details Landline Mobile Landline Mobile
Supervisor Ph No.:
Supervisor Email : (Please provide official email id) (Please provide official email id)

TCS Confidential Background Check Form – Version 3 - Page 7 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):

Professional Reference Details:

NOTE: References of friends and relatives are not considered.
References from colleagues from previous organizations are accepted.
References from Professors / Doctors / Lawyers are accepted.

Details Reference 1 Reference 2

Reference Name (No Relatives / Friends
to be provided as Reference)
Organisation name:
Designation:
Is the above mentioned Reference from
your current Oragnisation : YES / NO YES / NO
Referee email ID:

Landline Telephone No.:

Mobile Phone No.:

Period for which the Reference knows
the Applicant (Minimum 2 years)
Relationship with the Applicant
(No Relatives/Friends)

Details Reference 3 Reference 4

Reference Name (No Relatives / Friends
to be provided as Reference)
Organisation name:
Designation:
Is the above mentioned Reference from
your current Oragnisation : YES / NO YES / NO
Referee email ID:

Landline Telephone No.:

Mobile Phone No.:

Period for which the Reference knows
the Applicant (Minimum 2 years)
Relationship with the Applicant
(No Relatives/Friends)

TCS Confidential Background Check Form – Version 3 - Page 8 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):

Gaps during Education/Employment (Attach Proof)

Please mention details of any gaps for a period of more than 30 day.
(Gaps between education & employment or between employments or between educations)

From To Reasons for gap

Gap Period 1

Gap Period 2

A) Is any case pending against you in any Court Of Law at the time of filling up this Background Check Form? YES/NO

B) Is any case pending against you in any University or any other educational authority / institution at the time of
filling up this Background Check Form ? YES / NO

If the answer to any of the above mentioned questions is ‘ Yes’ give full particulars of the case /arrest / detention /
fine / conviction / sentence / punishment etc. and / or the nature of the case pending in the Court / University /
educational Authority etc., at the time of filling up this form.(Attach additional sheet, if required)

TCS Confidential Background Check Form – Version 3 - Page 9 of 13

Ensure consistency with information furnished by you initially in TCS Application
 BGC UNIQUE ID (filled by HR):

Passport Details (Attach Proof):

Name as in Passport:

Passport No : (iii) Place of Issue:

(iv) Date of Issue : (v) Date of Expiry :

PAN Card Details (Attach Proof):

Name as on PAN Card:

PAN card Number:

DECLARATION (To be signed by the Applicant)

I certify that the information furnished in this form is factually correct and complete in all
respects to the best of my knowledge and belief.

Name:

Place: Date

Signature of Applicant:

TCS Confidential Background Check Form – Version 3 - Page 10 of 13

Ensure consistency with information furnished by you initially in TCS Application
 Declaration and General Consent to Background Investigation

To be signed by the Applicant

In connection with my application to render services to Tata Consultancy Services Ltd (the
"Company"), I hereby agree as follows:

I certify that the information furnished in this form as well as in all other forms filled-in by me in
conjunction with my employment is factually correct and subject to verification by TCS including
Reference Check and Background Verification.

I accept that an appointment given to me on this basis can be revoked and / or terminated without
any notice at any time in future if any information has been found to be false, misleading,
deliberately omitted / suppressed.

As a condition of Company's consideration of my application for employment with the Company, I

hereby give my consent to the Company to investigate or cause to be investigated through any
third parties my personal, educational and pre or post-employment history. I understand that the
background investigation will include, but not be limited to, verification of all information given by
me to the Company. I confirm that the Company is entitled to share such investigation report with
its clients to the extent necessary in connection with the Services, which I may be required to
provide to such clients. I confirm and undertake that the Company shall incur no liability or
obligation of any nature whatsoever resulting from such investigation or sharing of the investigation
results as above.

I certify that I am at present in sound mental and physical condition to undertake employment with
TCS. I also declare that there is no criminal case filed against me or pending against me in any
Court of law in India or abroad and no restrictions are placed on my travelling anywhere in India or
abroad for the purpose of business of the company.

I Agree: Yes

Signature Name

Place

Date

TCS Confidential Background Check Form – Version 3 - Page 11 of 13

Ensure consistency with information furnished by you initially in TCS Application
 Documents Collected Checklist (for office use only )
Documents Collected:

 Copy of curriculum vitae (cv) duly endorsed by recruiter with Name, Signature & Date
 Blue Form (application form) ; BGC Form
 Proof of Personal Details:
o Photo ID: Passport / Driving License / Voters card / PAN Card / Other
o Address: Ration Card / Passport / House Lease Agreement / Land Line Telephone Bill / Others

 Age: Passport / Driving License / School Leaving Certificate / Birth Certificate

 3 Passport size recent photographs
 Copy of PAN Card
 Qualification Proof:
o Highest Qualification considered for recruitment (Mark sheet & Passing Certificate)
o Qualification prior to highest (Mark sheet & Passing Certificate)
 Work Experience: (all employments)
Documents will be required for all work experiences mentioned in Back Ground Check form.
Please put X in the box below for document submitted for each employment
EMP 1 EMP 2 EMP 3 EMP 4 EMP 5 EMP 6 EMP 7
Offer Letter
Appointment Letter
Last 3 Month Salary Slip
Resignation Acceptance Letter
Relieving Letter
Experience Service Certificate
Full & Final Statement
Bank Statement
Company Issued ITR Form 16
Other Employment
Document (If applicable)

 Any Other Document Collected:

Candidate Name & Signature BGC SPOC Name & Signature

TCS Confidential Background Check Form – Version 3 - Page 12 of 13

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 ADDENDUM
To be used in case of periodicity for Address, Criminal, Court Check

Flat No Building Name Road / Street # Nearest landmark 1 Nearest landmark 2 Area Name

ADDRESS
1 City Pin code State Period From & To Local Landline No. Local Mobile No.

ADDRESS
2

ADDRESS
3

ADDRESS
4
ADDRESS
5

ADDRESS
6

ADDRESS
7

ADDRESS
8

ADDRESS
9

ADDRESS
10

TCS Confidential Background Check Form – Version 3 - Page 13 of 13

Ensure consistency with information furnished by you initially in TCS Application Form