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Introduction to MS office

MS Word
Microsoft Word has become an indispensable tool for creating, editing, and formatting
documents of various types. Whether it's drafting a professional report, crafting a captivating
resume, or simply jotting down thoughts, Word provides us with a user-friendly platform
equipped with an array of features.
From its spell check and grammar correction to its advanced formatting options and templates,
Microsoft Word empowers us to express our ideas with clarity and precision. Its collaborative
features, such as track changes and comments, facilitate seamless teamwork and feedback
integration, enhancing productivity in both personal and professional settings.
Moreover, the constant evolution of Microsoft Word ensures that it stays relevant and adaptable
to the ever-changing needs of its users, making it a reliable companion in our digital endeavors.
In essence, Microsoft Word isn't just a software program; it's a versatile tool that empowers us
to communicate effectively and bring our ideas to life.

Fig 01 : MS Word

Shortcut for MS word

To do this Press
Open a document. Ctrl+O
Create a new document. Ctrl+N
Save the document. Ctrl+S
Close the document. Ctrl+W
To do this Press
Cut the selected content to the Clipboard. Ctrl+X
Copy the selected content to the Clipboard. Ctrl+C

Paste the contents of the Clipboard. Ctrl+V

Select all document content. Ctrl+A
Apply bold formatting to text. Ctrl+B

Apply italic formatting to text. Ctrl+I

Apply underline formatting to text. Ctrl+U

Decrease the font size by 1 point. Ctrl+Left bracket ([)

Increase the font size by 1 point. Ctrl+Right bracket (])
Center the text. Ctrl+E

Align the text to the left. Ctrl+L

Align the text to the right. Ctrl+R

Cancel a command. Esc
Undo the previous action. Ctrl+Z
Redo the previous action, if possible. Ctrl+Y
Adjust the zoom magnification. Alt+W, Q
Split the document window. Ctrl+Alt+S

Remove the document window split. Alt+Shift+C or Ctrl+Alt+S

HYPERLINK
Hyperlinks are a valuable tool for adding interactivity to your documents. Whether you're
referencing a website, linking to another section within the document, or directing readers to
additional resources, hyperlinks can enhance the accessibility and usability of your content.

To insert a hyperlink in your Word document, simply follow these steps:

Select the text or object you want to hyperlink.

Go to the "Insert" tab on the top menu.

Click on the "Hyperlink" button in the Links group, or you can press Ctrl + K as a shortcut.
In the Insert Hyperlink dialog box, you can choose to link to an existing file or web page, or
you can create a new email address hyperlink.

Once you've entered the URL or selected the file, click "OK" to insert the hyperlink

Hyperlink for audio:

D:\download_1\Cheri-Cheri-Lady.mp3

Hyperlink for video:

D:\download_1\it’s just you •~ video credits - (@ashstarfx ).mp4 Hyperlink

for document :

C:\Users\hp\Documents\UBUNTU INSTALLATION FILE[1].pdf

MS EXCEL
Microsoft Excel is not just a spreadsheet program; it's a powerful tool for organizing, analyzing,
and visualizing data. From simple calculations to complex financial models, Excel empowers
us to efficiently manage and manipulate large amounts of information.
With its user-friendly interface and extensive range of functions and formulas, Excel enables
us to perform tasks such as budgeting, forecasting, data analysis, and reporting with ease. Its
ability to create customizable charts and graphs further enhances our ability to interpret and
communicate data effectively.
Moreover, Excel's collaborative features, such as sharing workbooks and tracking changes,
facilitate teamwork and streamline workflows, making it an invaluable asset in both individual
and team-based projects.
Whether you're a business professional, student, researcher, or hobbyist, Excel offers endless
possibilities for organizing data and making informed decisions.
 Fig 02 : MS Excel

Shortcut keys for excel

To do this press this

Select All (Ctrl + A)

Bold (Ctrl + B)

Copy (Ctrl + C)

Fill Down (Ctrl + D)

Centre (Ctrl + E)

Find (Ctrl + F)

Go To (Ctrl + G)

Replace (Ctrl + H)

Italic (Ctrl + I)

Justify (Ctrl + J)

Insert Hyperlink (Ctrl + K)

Align Text left (Ctrl + L)

Hanging Indent (Ctrl + M)

New Workbook (Ctrl + N)

Open (Ctrl + O)

Print (Ctrl + P)

Add Space After Paragraph (Ctrl + Q)

Save As (Ctrl + S)

Left Indent (Ctrl + T)

Underline (Ctrl + U)

Paste (Ctrl + V)

Close Workbook X – Cut (Ctrl + X)

Repeat / Redo (Ctrl + Y)

Undo (Ctrl + Z) Algebraic calculation :

Fig 03 : Subtract Fig 04: Divide

Fig 05: Multiplication Fig 06: Addition

Plotting of graph :
 Fig 07: plotting of graph

MS POWERPOINT
As one of the most widely used presentation software globally, PowerPoint offers an array of
features that empower users to create captivating and informative presentations effortlessly.

With its intuitive interface and diverse range of templates, themes, and multimedia options,
PowerPoint enables users to craft presentations that are visually appealing and engaging.
Whether it's for academic, professional, or personal use, PowerPoint provides the flexibility
and functionality to bring ideas to life and effectively communicate messages.
Moreover, its integration with other Microsoft Office applications such as Word and Excel
facilitates seamless collaboration and enhances productivity. From dynamic slide transitions to
interactive elements, PowerPoint allows presenters to capture and maintain audience attention
with ease.
In today's fast-paced world, effective communication is key, and Microsoft PowerPoint
continues to be an invaluable tool in achieving this goal. Whether you're delivering a sales
pitch, sharing project updates, or teaching a class, PowerPoint empowers you to deliver
impactful presentations that leave a lasting impression
 Fig 08 : MS powerpoint

Shortcut for powerpoint

To do this Press
Create new presentation. Ctrl+N
Add a new slide. Ctrl+M

Apply bold formatting to the selected text. Ctrl+B

Open the Font dialog box. Ctrl+T

Cut selected text, object, or slide. Ctrl+X
Copy selected text, object, or slide. Ctrl+C
Paste cut or copied text, object, or slide. Ctrl+V
To do this Press
Insert a hyperlink. Ctrl+K
Insert a new comment. Ctrl+Alt+M
Undo the last action. Ctrl+Z
Redo the last action. Ctrl+Y

Go to the next slide. Page down

 Go to the previous slide. Page up
Start the slide show. F5

End the slide show. Esc

Print a presentation. Ctrl+P

Save the presentation. Ctrl+S

Close PowerPoint. Ctrl+Q

HYPERLINK OF PPT :

..\..\..\..\..\..\..\Desktop\Adarsh.pptx

Conclusion :
In conclusion, Microsoft Office suite offers indispensable tools for various tasks. Microsoft
Word remains the cornerstone for creating documents with its versatile features and formatting
options. Microsoft Excel stands out as a powerhouse for data organization and analysis,
facilitating informed decision-making with its robust functions. Lastly, PowerPoint serves as a
dynamic platform for crafting engaging presentations, enhancing communication and leaving
a lasting impact on audiences. Together, these tools empower users across industries to excel
in their endeavors, whether it's producing written content, analyzing data, or delivering
compelling presentations.

Name : ADARSH YADAV

Enrollment number : 23DOECBTEC000078