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Creating Leadership Documents and Report

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Nailah Adliah
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16 views

Creating Leadership Documents and Report

Uploaded by

Nailah Adliah
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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LEADERSHIP

COMMUNICATION
Creating Leadership
Documents and Report
Group 5
Fathiya Khairunnisa
Firsty Sekar Melati
Heinrich Geluk Purbono
Wa Ode Virgo Gusmaniar Soleman

Start Now
Table of Contents

Reviewing the Most Organizing the Content


01 Common Types of
Documents and Reports
02 Logically and According
to Audience

Including the Expected Formatting for


03 Contents in a Formal 04 Accessibility and
Appearance
Full-Length Report
01 Reviewing the Most Common Types of Documents
and Reports
Inform Instruct

● Sales/Marketing ● Procedure
Good quality of the reports, expecting the
● Financial ● Policy
following at a minimum:
● Clear and easily accessible messages
● Logically organized, coherent
discussion. Persuade Purpose
● Professional appearance and formatting.
● Appropriate, accurate, and complete
● Annual ● Proposals
content. ● Feasibility ● Business Plan
02 Organizing the Content Logically and According to Audience

Opening with Power Body or Discussion Section Closing with Grace


❏ Main Message ❏ Collect more information but ❏ End the discussion
❏ Summary for only select data is needed to get with a sense of polite,
Introduction our points across in the reports. and unrushed closure.
❏ Reason Sending the ❏ Other Importance information ❏ Stated our conclusions
Report can consign to an Appendix. or recommendations or
Depending on the Purposeof ❏ Avoid lengthy paragraphs and next implementation
the Report long sections of discussion. plans
03 Including the Expected Contents in a Formal Full-Length Report

(FORMAL REPORT CONTENT) (TABLE OF CONTENT) (LIST OF FIGURES OF EXHIBIT)


1. Have a table of content Although containing too little If a report contains numerous
2. The table of content reveals information, at least suggest graphs or data charts, we may
the organization of the report some logic in organization. need to include a list of figures,
3. If the report is delivered with their page numbers,
electronically, the table of following the table of contents.
content should contain
hyperlinks.
(PROJECT PHASES AND ACTION WITH PROGRESS (PROPOSAL CONTENT)
SHADED) 1. Can be written as a formal report with
If a work plan or action plan of some sort exist, then we a letter of transmittal, an executive
could highlight our work by shading the portion of it summary, and formal sections.
completed.
2. Need an acceptance and clause as a
legally binding document for the sender
and receiver.
(DESCRIPTIVE ABSTRACTS)
1. Very short summaries of what the report
contains.
2. There’s no conclusions or
recommendation, only include the purpose
and scope.
(INFORMATIVE ABSTRACTS)
1. Longer and more detailed than descriptive
(EFFECTIVE EXECUTIVE SUMMARY) abstract
1. It must accurately, yet consisely, 2. Include summary of the major information
summarize the major messages of the from the report (purpose, methods, findings,
original document. and conclusions)
2. It should include a major conclusions
and recommendations.
3. The tone should be direct and the style
concise without being too abbreviated.
04 Formatting for Accessibility and Appearance

1. Poorly organized Example of Policy Statement


2. Lengthy paragraph with no 1. Effectively organized
headings Tips: if there’s no style guides to follow in 2. Formatted policy statement
3. The statement is tedious our organization, use the business writing 3. With headings
standard.
Important Notes

Layout Spacing and Alignment


Report format should be appropriate The spacing at the end of sentence & the
for the method of delivery to audience beginning of another depends on the
style we are following but consistent

Headings Font Type & Size


Rules of logic, consistency, and Use traditional serif/formal fonts, such as
accessibility. To make it easier for Times new Roman
audience Font size of 11 or 12 points

Tips for Heading: Headers & Footers


1. Use bold & larger font 1. Writer’s name
2. Page number
2. No “ALL CAPS” 3. For more than 1 page
3. Keep them short document
Thank you
Resources:
Background
●slidego.com/background
Book
●Leadership Communication 4th edition-Deborah J.
Barrett

CREDITS: This presentation template was created by


Slidesgo, including icons by Flaticon and
infographics & images by Freepik.

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