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UNILAB Guidelines For MEDICINE DONATIONS

The document provides guidelines for organizations requesting product donations from Unilab Foundation. The request letter must include details of the medical mission and be endorsed by participating medical professionals. Donated products can only be claimed a few weeks after submitting required documentation and within specified dates and times. Post-activity documentation is also required, including photos and information on beneficiaries and medical staff.

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Mark Philipp Aban
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131 views

UNILAB Guidelines For MEDICINE DONATIONS

The document provides guidelines for organizations requesting product donations from Unilab Foundation. The request letter must include details of the medical mission and be endorsed by participating medical professionals. Donated products can only be claimed a few weeks after submitting required documentation and within specified dates and times. Post-activity documentation is also required, including photos and information on beneficiaries and medical staff.

Uploaded by

Mark Philipp Aban
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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GUIDELINES ON PRODUCT DONATIONS

THE REQUEST LETTER CHECKLIST

Your request letter must fulfill all of the following:


 Furnished in original hard copy with the organization’s official letterhead and complete address and duly
noted with a qualified official of the organization, and addressed to Elizabeth C. Aristorenas Unilab
Foundation, Inc. Executive Director. Letter must include:
o Venue of medical mission
o Date of medical mission
o Target number of beneficiaries, with age range if possible
o Contact person with telephone number and email address
 Duly endorsed by a medical doctor (MD) who will be participating in the medical mission. Please include:
o Full name of the medical doctor
o Contact number of the medical doctor
o Clear photocopy of the doctor’s PRC ID (front & back) and/or PTR.
 Duly endorsed by a pharmacist (RPh) who will be participating in the medical mission. Please include:
o Full name of the registered pharmacist
o Contact number of the pharmacist
o Clear photocopy of the pharmacist’s PRC ID (front & back) and/or PTR.
NOTE: It is the responsibility of the requestor to get the consent of the healthcare professional (MD, RPh) in disclosing the details of their PRC IDs.
 If the activity is endorsed by a Unilab employee, his/her name and signature should also be indicated in the request
letter. An endorsement by a Unilab employee means he/she can vouch for the organization and its activities.
 Hand-carried, snail-mailed, faxed or e-mailed to Unilab. Fax and e-mail transmittals must be followed by the original
copy for processing to start.
 Received by Unilab Foundation Inc, Office at least (3) weeks before the actual date of outreach activity to allow
proper processing.
 All medicines donated by Unilab should be distributed only on the declared date of the medical mission. If
there are changes with the dates, please advise Unilab Foundation.
Request letters will not be processed until all requirements are met.

FOLLOW-UP CALLS
• Follow-up calls by the requesting party may be done with Marian Caindoy of Corporate Branding Group at 8581000
local 7357 Monday to Friday from 1:00 to 5:00 PM.
• To facilitate the follow up, state clearly the complete name of the requesting party and/or the signatory to the letter.

CLAIMING OF PRODUCT DONATION


• The product donation may be claimed at Unilab Foundation, Inc., 2nd Floor Bayanihan Annex LVP Compound 132
Pioneer Street Mandaluyong City every Friday from 2:00 to 4:00 PM. Please look for Anthony Zuniga.
• When picking up the donation, the representative of the requesting party must bring the following for
authentication purposes:
a. Copy of the request letter originally submitted to Unilab Foundation, Inc.
b. Authorization letter for person picking up the products
c. Valid ID of the person picking up the products

POST-ACTIVITY REPORT & DOCUMENTATION


 Requesting party is required to document the activity and provide the following:
o Pictures of the activity including:
 the medical staff
 Unilab products being donated
 the actual event
o Actual number of beneficiaries
o Names of all participating doctors and other healthcare professionals
 Compliance to the documentation requirements is necessary for the requesting party to be in good standing.
NOTE: The requestor shall ensure and undertake to obtain the consent of the data subject (healthcare professionals – MD, RPh & other individuals
involved in the event) prior to collection and processing of their personal data.

Privacy Statement
Unilab Foundation (“Unilab Foundation”, “We”, “us”, “our”) commit to protect and maintain the privacy of your
personal information in accordance with the mandate of the Data Privacy Act of 2012. We will keep secure
and confidential all personal sensitive information that you may provide to UNILAB FOUNDATION, and/or
those that UNILAB FOUNDATION may collect from you (“Personal Data”).

This Privacy Statement (“Statement”) indicates the manner in which UNILAB FOUNDATION collects, uses,
processes, maintains, secures, and discloses Personal Data we obtain, or which you may provide through
requesting of medicine donation. Any medicine donation request made by an organization will be required by
the UNILAB FOUNDATION to submit PRC ID details (photocopy of PRC IDs of doctors and pharmacists,
include photo, name, the registration number and validity of the ID) for fraud protection purposes. This is to
verify the legitimacy of the said event and the involved medical professionals.

We may update this Statement from time to time to reflect change(s) in the law and/or our internal standards
to better protect your Personal Data and privacy. UNILAB FOUNDATION may at any time revise this Privacy
Statement by updating the medicine donation guidelines. We also requesting for the PRC ID every time of the
request.

o How will UNILAB FOUNDATION protect your Personal Data?


 We adopt appropriate data collection, storage and processing practices and have set up adequate
organizational, physical and technical security measures to protect the confidentiality, integrity, and
availability of your Personal Data and secure against unauthorized access, alteration, fraudulent
misuse, disclosure, destruction and/or any other unlawful processing of your Personal Data stored in
our systems.

o Retention Period
 UNILAB FOUNDATION shall retain the Personal Data (hard copy submitted) for a maximum period of
one (1) year counted from the date the information was provided to UNILAB FOUNDATION, or when
they were collected, respectively.
 However, we will keep the doctors and pharmacist name in our data base for ten (10) years for
internal documentation purposes.

How can you Change, or Delete Your Personal Data?


o You are entitled to certain rights in relation to the Personal Data collected from you, including the right to
update or delete your Personal Data being processed.
o If you would like to update, or delete the Personal Data that you have provided to us via the Website, please
contact us by sending an email to [email protected]. We will try to respond to your request within 24 to 48
hours.
Contacting Us
If you have any questions and/or concerns about this Privacy Statement and your rights in relation thereto under the Data
Privacy Act of 2012, please contact UNILAB’s Data Privacy Officer at the following: [email protected] and +632 858
1000.

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