Feature Scope Description | PUBLIC 2024-05-01

Feature Scope Description for SAP

SuccessFactors Time Tracking

© 2024 SAP SE or an SAP affiliate company. All rights reserved.

Content

1 About This Document ........................................................................................................................................................ 3

2 Features............................................................................................................................................................................. 4

3 Key Features and Functionalities ....................................................................................................................................... 5

3 Service Availability ............................................................................................................................................................ 9

4 Security, Privacy and Compliance .................................................................................................................................... 11

5 Browser Support.............................................................................................................................................................. 12

2 PUBLIC Feature Scope Description for SAP SuccessFactors Time Tracking

About This Document
1 About This Document

This document describes the features that are available in SAP SuccessFactors Time Tracking. The
availability of some of the features may depend on your license agreement with SAP.

To illustrate integration with other SAP offerings, the product documentation on SAP Help Portal
might include references to features that are not included with SAP SuccessFactors Time Tracking.
Features that are not included in this feature scope description might require a separate license.

i Note
This document does not include any information about:

• Packages and pricing available for SAP SuccessFactors Time Tracking. For more information, see SAP
Discovery Center.

Feature Scope Description for SAP SuccessFactors Time Tracking

About This Document PUBLIC 3
2 Features

This specifications document describes key features and functionalities of SAP SuccessFactors Time
Tracking, as of the 1H 2024 Release. The features are highly related to the features in Employee
Central Time Off. Please check the SAP SuccessFactors Employee Central Spec Sheet for more info on
the Time Off features.

4 PUBLIC Feature Scope Description for SAP

SuccessFactors Time Tracking
Features
 3 Key Features and Functionalities

Time Sheet

Key Feature Description

Allows employees to record their working time or any other attendance

time. Ability to create customer-specific time types, such as working
Time Recording
time, administration, or travel time, to differentiate among various
attendance types.

Timesheet UI offers 2 views: the list view and the monthly calendar. In
the UI the time sheet period can be set to either weekly or monthly, such
Weekly and Monthly timesheet
that employees can record and submit their time recordings for these
periods.

Allowance Recording Ability to record and approve specific allowances

Allows to complete, edit, and submit a time sheet via ESS scenarios in
Mobile Time Sheet the SuccessFactors app for iOS® and Android®
Mobile widget to record time and preview daily time recording.

Ability to define flexible daily or weekly overtime calculation rules.

Allows set up of overtime thresholds (for example, 10 hours per day), or
sum of planned times per week. Allows the customer to choose which
Overtime Calculation
absence types shall be incorporated into the overtime calculation and
which will not. Customers may define whether public holidays shall be
incorporated or not.

Allows for set up rules to generate pay types for base hours, paid
absences, public holidays, and overtime hours. In addition, ability to
Pay Type Generation define pay types for recorded times on a specific day (for example,
Sunday, public holiday), within a specific clock time or generate shift
premiums.

Public holiday class dependent Pay Type The ability to configure certain public holidays for different payment
Generation rates (e.g. Labor Day)

Allows employees to record and allocate times to different cost centers.

Cost Center Allocation For all pay types that are generated based on this time recording (base
pay, overtime pay, and so on), a cost center split is performed.

Allows to define that calculated overtime is not paid out but converted
Time Off in Lieu (TOiL)
into additional time off.

Working Time Accounts Ability to use working time accounts to record variations from an
employee's standard working time and calculate the balance of time

Feature Scope Description for SAP SuccessFactors Time Tracking

Key Features and Functionalities PUBLIC 5
Key Feature Description

worked in excess of that time, or by how far the time worked falls short
of the standard time. Both of these are calculated by comparing the time
an employee actually works with his or her work schedule.

Allows employees to record working hours which are balanced out over
a flexible to define period. Employees can record hours within a certain
Flextime work schedule bandwidth. Hours inside the bandwidth are considered
working time. Hours outside of the bandwidth are considered violations
and need to be manually validated by managers or time administrators.

Allows to set up validations so that entries made in time sheets are

Input Validations
checked in the light of criteria the customer defines.

Time collectors and Containers collect times over a certain period that
differs from the period that is handled by a time valuation.
Time Collectors and Containers
This facilitates e.g. bi-weekly, monthly, quarterly or annual overtime
threshold calculations.

Approval workflows can be configured for time sheets. If an approval

workflow is set up, approvers can approve or decline the time sheet.
Also, auto approval scenarios are supported. And blended scenarios in
Workflows which there is auto approval, unless there is a specific time type is
recorded (overtime, or a specific premium for example). Lastly, there is
the possibility to trigger a workflow dependent on a working time
account value. For example, only when the working time account
balance is below a certain value.

Allows to get specific workflow approvals for certain time types,

Time type approvals
independent of the weekly time sheet approvals.

Time Sheet Approval Center provides a single comprehensive overview

for managers to view important contextual information and perform
mass approval of their employees' time sheet requests, in an easy and
Time Sheet Approval Center efficient manner. The information on the Time Sheet Approval Center
page includes details of the submitted and non-submitted time sheets,
time sheet key facts, missing time punches, absences, related approvals,
alerts, and amendments.

Standard reports allow reporting on hours recorded, unapproved times,

Reporting
and generated pay types.

Provides notifications templates so that employees who submit time

Notifications
sheets and approvers of time sheets receive specific email notifications.

The ability to trigger alerts directly from our time evaluation to inform
Alerts
users about certain occurrences, such as exceeding an overtime limit.

Importing information from external The ability to import time and allowance data from an external source so
sources that data from external time recording systems is available in Time
Sheet.

6 PUBLIC Feature Scope Description for SAP

SuccessFactors Time Tracking
Key Features and Functionalities
Key Feature Description

Automated recalculations based on two triggers. Either occurrences

within the time sheet (such as amendments to historical time sheets), or
Recalculations on occurrences outside of the time sheet that impact time evaluation
(such as the assignment of a different public holiday calendar, or other
user data updates).

Integration with Employee Central It is possible to integrate Payroll Time Sheet with Employee Central
Payroll and SAP ERP HCM Payroll or SAP ERP HCM.

Microservice which can be used to integrate into 3rd party punch clocks
via provided APIs. Upon integrating this service can receive time events,
Clock in Clock out
and pair such time events so that they can be passed into the Time Sheet
for time valuations.

Digital punch clock which permissioned users can use to clock in and out,
Digital punch clock
as per their profile.

Digital punch clock scenario via SAP Joule and via a SuccessFactors plug-
Digital punch clock via Microsoft Teams
in to Microsoft Teams which permissioned users can use to clock in and
and SAP Joule*
out, as per their profile.

The ability to capture the GPS location of employees at the time they
clock in or out via the digital punch clock in the mobile app. Employees
GPS Capture
must provide consent to the use of their GPS location in their mobile app
before this can be used.

Workflow controlled correction scenario within the time sheet which can
Correction scenario for time events be used in combination with the embedded digital punch clock, or in
combination with 3rd party clocks.

Ability for employees to record time across midnight, for example

because they work night shifts. The time sheet valuations will process
Cross midnight time recordings
this time accordingly and allow to specify specific premiums and breaks
for night shift work.

Ability to detect employees who clocked in late, and option to notify

managers and administrators when this occurs. In addition, late arrivals
Detection of latecomers
can also be aggregated on a per week or month basis to detect lateness
patterns.

Ability to round clock in and out times to the start and end times of the
Grace rule rounding
work schedule or shift.

Ability to define rest rules for employees. Rest rules ensure that
Rest-Rules
employees take sufficient rest between shifts.

Ability to define when timesheets need to be submitted (e.g. in-line with

the pay calendar of employees). In addition these specific dates can be
Advanced Timesheet submit and
used to control which type of users can make changes in historical
approval options
timesheets. Lastly, the ability to auto approve timesheets per a certain
key date.

Feature Scope Description for SAP SuccessFactors Time Tracking

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Key Feature Description

With the Consolidated Time Sheet processes, the activity-based time

recording in the existing SAP S/4HANA Cloud Private Edition ’My
Timesheet’ will be offered with an integration to SAP
SuccessFactors Time processes like Time Off, Regulatory, and Payroll
Consolidated Time Recording with SAP
Time recording. This feature allows you to benefit from a single
S/4HANA
Timesheet interface with centralized and streamlined time tracking
across various SAP S/4HANA and SAP SuccessFactors business processes
like project monitoring, billing, costing, ensuring HR regulatory
compliance and payment to employees.

• SAP Joule is a Premium AI feature that is not included in the Cloud Service. Also, Microsoft Teams is a 3rd
party product and does not come as part of SAP SuccessFactors Time Tracking.

8 PUBLIC Feature Scope Description for SAP

SuccessFactors Time Tracking
Key Features and Functionalities
3 Service Availability

This section describes the service availability aspects.

Availability Aspect Description

Regions See SAP Discovery Center

Infrastructure We run on several underlying Infrastructure-as-a-Service technologies and regions. Some are owned by
Regions SAP, and some are owned by our partner infrastructure providers, including Microsoft Azure, Google
Cloud Platform, and Converged Cloud (SAP)

Availability Service Availability is a customer contractual commit that is pegged at 99.7%

This would imply that our services / product will be available for the customer to use with an uptime of
our Core Product for ≥ 99.7% of the times
SAP Trust Center is the trusted document reference for SLA which is also visible to the
customers SERVICE LEVEL AGREEMENT FOR CLOUD SERVICES

Environments Cloud Foundry environment.

Languages The web-based administration user interface is available in the following languages:
• Arabic
• Bulgarian
• Catalan
• Chinese (China - simplified)
• Chinese (Taiwan)
• Croatian
• Czech
• Danish
• Dutch
• English (Great Britain)
• English (United States of America)
• Estonian
• Finnish
• French (France)
• French (Canada)
• German (Germany)
• German (Switzerland)
• Greek
• Hebrew
• Hindi
• Hungarian
• Indonesian

Feature Scope Description for SAP SuccessFactors Time Tracking

Service Availability PUBLIC 9
 • Italian
• Italian (Switzerland)
• Japanese
• Korean
• Latvian
• Lithuanian
• Malay
• Norwegian
• Polish
• Portuguese (Brazil)
• Portuguese (Portugal)
• Romanian
• Russian
• Serbian (Latin)
• Slovak
• Slovenian
• Spanish (Spain)
• Spanish (Mexico)
• Swedish
• Thai
• Turkish
• Ukrainian
• Vietnamese
• Welsh

The SAP SuccessFactors documentation on SAP Help Portal is available in the following
languages:
• English

Accessibility SAP SuccessFactors’ design and development guidelines for its software cover the Web Content
Accessibility Guidelines 2.1 Level A and AA, US Section 508, and the EN 301 549 Chapter 9, 10 and 11.
Additional accessibility information can be found in our Customer Success Accessibility Hub.

10 PUBLIC Feature Scope Description for SAP

SuccessFactors Time Tracking
Service Availability
4 Security, Privacy and Compliance

SAP fosters trust through responsible actions in the context of security, privacy, compliance and transparency.
We build secure-by-design solutions, help you meet regulatory and compliance requirements, collect and
process personal data lawfully. SAP SuccessFactors Recruiting ensures cloud compliance, security and privacy at
multiple levels.

Security

SAP protects businesses’ applications and data by building, running, and maintaining more-secure operations.
See our security measures to help protect your data's integrity, availability, and confidentiality and explore
security products and services from SAP here.
SAP is committed to delivering trustworthy products and cloud services. Secure configuration is essential to
ensuring secure operations and data integrity. We have therefore documented security recommendations that
are consolidated in this one place to help you configure the best in security for your SAP portfolio. You can
access the SAP SuccessFactors HCM Suite Security Recommendations here.

Privacy

SAP SuccessFactors Recruiting follows SAP's global Data Protection and Privacy (DPP) guidelines.
You can find more information on the guidelines here.

SAP constantly improves upon Technical and organizational measures (TOMs) for Cloud Services to protect the
data we process on behalf of customers against unauthorized access, change, or deletions.

Furthermore, you can access the Data Processing Agreement for Cloud Services (DPA) for your region here.

You can also access our Data Transfer Fact Sheets and Sub-processor lists here.

Additionally, you can learn about data protection and privacy capabilities available in the SAP SuccessFactors
HCM Suite here.

Compliance

At SAP, we keep our finger on the pulse of ever-increasing security challenges by building a security foundation
based on industry standards and compliance and regulatory requirements. View SAP’s latest security
compliance offerings and reports.
To access our Certificates, Reports, and Attestations, please visit our SAP Compliance Offerings.

Visit My Trust Center

My Trust Center, an area within SAP Support Portal for SAP Trust Center, extends the public offering by
granting access to additional documentation available only to SAP customers and partners with a valid SAP
user ID. You can access My Trust Center here.

Feature Scope Description for SAP SuccessFactors Time Tracking

Security, Privacy and Compliance PUBLIC 11
5 Browser Support

Overview of the browser support.

For the UIs of the service, the following browsers are supported on Microsoft Windows PCs and,
where mentioned below, on macOS:
Browser Versions

Google Chrome Latest version

Mozilla Firefox Latest version

Microsoft Edge Latest version

i Note
Internet Explorer 11 or lower versions are not supported.

Safari Latest version (for macOS only)

For additional information, please view our Desktop Browsers and Browser Configuration
Requirements support page.

For mobile browsers:

Browser Versions

Google Chrome for Latest version

Android

Google Android default Latest version

browser

Safari for iOS Latest version (for macOS only)

For additional information, please view our Mobile Browser support page.

12 PUBLIC Feature Scope Description for SAP SuccessFactors

Time Tracking
Browser Support
Important Disclaimers and Legal Information

Hyperlinks

Some links are classified by an icon and/or a mouseover text. These links provide additional information.
About the icons:
• Links with the icon : You are entering a Web site that is not hosted by SAP. By using such links, you agree (unless
expressly stated otherwise in your agreements with SAP) to this:
• The content of the linked-to site is not SAP documentation. You may not infer any product claims against SAP
based on this information.
• SAP does not agree or disagree with the content on the linked-to site, nor does SAP warrant the availability
and correctness. SAP shall not be liable for any damages caused by the use of such content unless damages
have been caused by SAP's gross negligence or willful misconduct.
• Links with the icon : You are leaving the documentation for that particular SAP product or service and are entering an
SAP-hosted Web site. By using such links, you agree that (unless expressly stated otherwise in your agreements with SAP)
you may not infer any product claims against SAP based on this information.

Videos Hosted on External Platforms

Some videos may point to third-party video hosting platforms. SAP cannot guarantee the future availability of videos stored on these
platforms. Furthermore, any advertisements or other content hosted on these platforms (for example, suggested videos or by
navigating to other videos hosted on the same site), are not within the control or responsibility of SAP.

Beta and Other Experimental Features

Experimental features are not part of the officially delivered scope that SAP guarantees for future releases. This means that
experimental features may be changed by SAP at any time for any reason without notice. Experimental features are not for
productive use. You may not demonstrate, test, examine, evaluate or otherwise use the experimental features in a live operating
environment or with data that has not been sufficiently backed up.
The purpose of experimental features is to get feedback early on, allowing customers and partners to influence the future product
accordingly. By providing your feedback (e.g. in the SAP Community), you accept that intellectual property rights of the contributions
or derivative works shall remain the exclusive property of SAP.

Example Code

Any software coding and/or code snippets are examples. They are not for productive use. The example code is only intended to
better explain and visualize the syntax and phrasing rules. SAP does not warrant the correctness and completeness of the example
code. SAP shall not be liable for errors or damages caused by the use of example code unless damages have been caused by SAP's
gross negligence or willful misconduct.

Bias-Free Language

SAP supports a culture of diversity and inclusion. Whenever possible, we use unbiased language in our documentation to refer to
people of all cultures, ethnicities, genders, and abilities.

Feature Scope Description for SAP SuccessFactors Time Tracking

Important Disclaimers and Legal Information PUBLIC 13
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Feature Scope Description for SAP SuccessFactors Time Tracking
Important Disclaimers and Legal Information PUBLIC 15