Alumni Student Record

Project Sunopsis

MINOR PROJECT (ECS591)

DEGREE
BACHELOR OF TECHNOLOGY(CSE)

PROJECT GUIDE: SUBMITTED BY:

Mr. Mohan Vishal Gupta Harsh Gupta(TCA2211010)
Wajid Ali (TCAM2211033)

2023-2024

FACULTY OF ENGINEERING & COMPUTING SCIENCE

TEERTHANKER MAHAVEER UNIVERSITY, MORADABAD
TMU-FOE&CS Version 5.0 T001A-Alumni Student Record

Table of Contents

1 Project Title.........................................................................................................................................3
2 Domain................................................................................................................................................3
3 Problem Statement.............................................................................................................................3
4 Project Description..............................................................................................................................3
4.1 Scope of the Work.......................................................................................................................3
4.2 Project Modules...........................................................................................................................3
5 Implementation Methodology............................................................................................................5
6 Technologies to be used......................................................................................................................5
6.1 Software Platform........................................................................................................................5
6.2 Hardware Platform......................................................................................................................6
6.3 Tools..............................................................................................Error! Bookmark not defined.
7 Advantages of this Project...................................................................................................................6
8 Future Scope and further enhancement of the Project.......................................................................6
9 Team Details........................................................................................................................................6
10 Conclusion.......................................................................................................................................7
11 References.......................................................................................................................................7

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1 Project Title
Alumni Student Record.

2 Domain
NetBeans IDE 16
(Web Portal)

3 Problem Statement
We made a system Alumni Student Record which is helpful for College Alumni association.
Alumni association is a group of graduates of former students. This project will manage alumni
data of college. The main advantage of this project is it will connect old students and new
students of the college. Old students can view current activities of the college in Events and
Gallery section. Even this project allows to connect with staff members. This project developed
using Advance Java and MySQL.

4 Project Description

Many colleges maintain present and old students manually. Recollecting this data in the
manual system is very difficult. If student needs any data about old students, they have to
approach college management. Overall collecting the information is very tedious task in
this system.

4.1 Scope of the Work

1. User Management:
 Admin: A role-based system where an administrator has access to manage the entire
system, including alumni records, events, communications, and reports.
 Alumni: Registered alumni can access their profiles, update information, and interact
with the system.
2. Alumni Registration:
 Alumni can register themselves by providing necessary personal information such as
name, contact details, graduation year, program, and employment details.
 Verification and validation mechanisms should be implemented to ensure the authenti-
city of the registration process.
3. Alumni Database:
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 Create a centralized database to store alumni information, including personal details,

academic records, employment history, and other relevant data.
 The database should support efficient storage, retrieval, and management of records.
4. Privacy and Security:
 Implement security measures to protect alumni data and ensure compliance with relev-
ant data protection regulations.
 Enforce access controls based on user roles to safeguard sensitive information.
5. System Administration:
 Develop administrative tools to manage system settings, user roles, and permissions.
 Provide backup and restore mechanisms to ensure data integrity and disaster recovery.
6. User Interface:
 Design an intuitive and user-friendly interface for alumni registration, profile manage-
ment, event creation, communication, and other system features.
 Ensure responsiveness and compatibility with different devices and screen sizes.
7. Database Development:
 Set up the database management system and create the necessary tables, fields, and re-
lationships to store alumni information securely. Implement data validation and in-
tegrity checks to ensure data accuracy.

4.2 Project Modules

o Home Page: Home page has brief information about website.
o About Page: In the about page college intro information available.
Login Module:
This module allows admin and alumni to login into website.
 Admin Login: Admin is the super user of this web portal. The admin functionalities in-
clude add alumni, update alumni details, view alumni details, delete the details of an
alumni. The admin can register the Alumni so that the alumni can login with the default
password.
 Alumni Login: This module helps alumni to register into the system by providing valid
details. Once the registration is done, details will be stored in the login as well as the in-
formation table. This module also allows the alumni to change the current password by
entering the old one. Once the registration is done, the user can login into the portal.
Alumni can also view, update or delete their details.

o Admin Account module: Admin is having full authority of the website. Admin manages
entire settings of the website. Admin verifies Alumni detail, course settings, region. Ad-
min is the super user of this web portal. The admin functionalities include add alumni,
update alumni details, view alumni details, delete the details of an alumni. The admin
can register the Alumni so that the alumni can login with the default password.
o Alumni module: This module allows alumni to register through online. Alumni can up-
date his profile and he can change his password after login.
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o Alumni Registration: Alumni Can Self Register through this web Portal with username as
Enrollment No. and password.
o Update Alumni: The Alumni can easily Update their details in the database which is
provided earlier at the portal.
o Add Alumni: Admin can easily add new alumni with their details and by the use of de-
fault password so that the alumni can later on change it for the login into the portal.

5 Implementation Methodology
Model View Controller or MVC as it is popularly called, is a software design pattern for
developing web applications. A Model View Controller pattern is made up of the
Following three parts:
 Model - The lowest level of the pattern which is responsible or maintaining data.
 View - This is responsible for displaying all or a portion of the data to the user.
 Controller - Software Code that controls the interactions between the Model and
View.

6 Technologies to be used

Software Platform
a) Front-end
Html, CSS, Bootstrap
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b) Back-end
Advance Java-JSP, Servlet.
MySQL.

Hardware Platform
Processor Pentium III 630MHz
RAM 128MB
Hard disk 20GB
Monitor 15” color monitor
Keyboard 122Keys
Tools
 NetBeans 16.
 Apache Tomcat.

7 Advantages of this Project

The aim of proposed system is to develop a system of improved facilities. The proposed system
can overcome all the limitations of the existing system. The system provides proper security
and reduces the manual work.
 Alumni can Update their Data.
 Security of data.
 Ensure data accuracies.
 Proper control is on Admin.
 Minimize manual data entry.
 Minimum time needed for the various processing.
 Greater efficiency.
 Better service.
 User friendliness and interactive.
.

8 Future Scope and further enhancement of the Project

In a nutshell, it can be summarized that the future scope of the project circles around
maintaining information regarding:

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 We will be providing the Event and the Notice to the Alumni students so that they will
be in touch with the college.
 We can give more advance software for Alumni Student Record including more facilities
 We will host the platform on online servers to make it accessible worldwide
 Integrate multiple load balancers to distribute the loads of the system
 Create the master and slave database structure to reduce the overload of the database
queries
 Implement the backup mechanism for taking backup of codebase and database on
regular basis on different servers

The above-mentioned points are the enhancements which can be done to increase the
applicability and usage of this project. Here we can maintain the records of the alumni students
with their details. The college can share that data to the placement team for the good assistant
regarding the jobs that those students who are not currently working can give the interviews
and can easily be placed in the company.

9 Team Details

Project Course Student ID Student Name Role Signature

Name & ID Name
Alumni BTECH TCA2211010 Harsh Gupta Developer
Student
CSE TCAM2211033 Wajid Ali Developer
Record

10 Conclusion
Our project is only a humble venture to satisfy the needs to manage their project work. several
user-friendly coding has also adopted. This package shall prove to be a powerful package in
satisfying all the requirements of the college. The objective of this web-based portal is to
provide the students record to the college that are alumni of it. estimates of the data is made
within a limited timeframe at the beginning of the web portal project and should be updated
regularly as a project process.

11 References
 From our Project Guider
 From Google

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 From YouTube

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