SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY

COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY

National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

OFW BIGASAN PROJECT SALES AND RECORDING

SYSTEM

A Project Study Presented to The faculty of the College of Information

and Communication Technology Department

South East Asian Institute of Technology Inc.

In Partial Fulfilment

The Requirement for the subject

IT 228: System Analysis and Design

PROPONENTS:

BULALAQUE, CLAIRE

LARAÑO, RITZ

LLOREN, KEVIN CARL

2023
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

ACKNOWLEDGEMENT

First and foremost, the researchers would like to express their gratitude to

the Almighty God for guiding and sustaining them with good health, knowledge,

wisdom, understanding, and faith, enabling the successful completion of their

study.

The researchers would like to extend their heartfelt appreciation to their

instructor, Queenie Mae Agramon Padilla, for her unwavering support, patience,

and extensive knowledge. Without her valuable input, the research project would

not have been possible, and they are truly grateful for her contributions.

To the College of Information and Computer Technology Department for

sharing their knowledge and willingness to help in improving this study and for

being considerate during this crisis.

The researchers would like to express their gratitude to their friends and

Ma’am Rizza Mae Deocampo for their constant help and inspiration throughout

the process of making the system possible. Their moral support and

companionship have made the journey smoother, even in the face of struggles

and breakdowns.

Finally, the researchers would like to acknowledge their strongest

supporters, their family. The comfort and unwavering faith of their parents have

made everything easy and bearable. They are indebted to their parents' loving

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

upbringing and nurturing, as it has played a significant role in their personal and

academic development.

DEDICATION

The System Analysis and Design project is dedicated to the Almighty God,

the families, friends, classmates, and relatives of the researchers, as well as

their

System Analysis and Design adviser, panelists, and Southeast Asian Institute of

Technology, Inc. The unwavering support and guidance provided by these

individuals have been instrumental in the successful completion of this project.

Their knowledge, expertise, and advice have been invaluable in the development

of a system that will greatly benefit OFW Bigasan Project in managing their

business operations effectively. It is the researchers' hope that the positive

impact of this project will extend beyond the business itself and positively

influence the community and other individuals.

The researchers extend their deepest gratitude to all those who have

provided financial, physical, and moral support throughout this journey. May the

Almighty God bless everyone involved with continued joy, happiness, and the

spirit of compassion towards others.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Table of Contents

TITLE PAGE……………………………………………………………………………..i
ACKNOWLEDGEMENT ...................................................................................... ii
DEDICATION ....................................................................................................... ii
LIST OF TABLES ............................................................................................... vi
LIST OF FIGURES ..............................................................................................
vii CHAPTER 1:
INTRODUCTION ............................................................................ 1

Rationale of the study ....................................................................................

1

Objectives of the study ..................................................................................

4

General Objectives ........................................................................................

4

Specific Objectives ........................................................................................

4

Scope and limitations of the study ...............................................................

4

Significance of the study ...............................................................................

6

Flow of the study ............................................................................................

8 Definition of

terms .......................................................................................... 9

CHAPTER II: REVIEW OF RELATED LITERATURE AND STUDIES .............. 10

RELATED LITERATURE ............................................................................... 10

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Foreign literature .........................................................................................

10

Local literature ............................................................................................ 12

RELATED STUDIES ...................................................................................... 14

Foreign Studies ...........................................................................................

14

Local studies ............................................................................................... 17

CHAPTER III: RESEARCH METHODOLOGY ...................................................

20

Environment ................................................................................................... 20
Software Engineering Methodology ................................................................
20

PLANNING/CONCEPTION-INITIATION PHASE .......................................... 25

Business Model Canvas...............................................................................

25

Gantt Chart ..................................................................................................

26

Functional Decomposition Diagram .............................................................

28

ANALYSIS-DESIGN PHASE ......................................................................... 29

Use Case Diagram ......................................................................................

29

Storyboard .................................................................................................. 30

Database design ......................................................................................... 37

Entity relationship diagram ..........................................................................

38

Data Dictionary ............................................................................................

39

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Network Design ...........................................................................................

42

DEVELOPMENT/CONSTRUCTION/BUILD PHASE .....................................

43

Technology stack .........................................................................................

43

Software specification ................................................................................. 43

Hardware specification ................................................................................

44 Program

specification .................................................................................. 44

List of Modules ............................................................................................

45

REFERENCES ................................................................................................... 47
CURRICULUM VITAE ........................................................................................
49 APPENDICES ....................................................................................................
53

A.) TRANSMITTAL LETTER .......................................................................... 54

B.) QUESTIONNAIRES ................................................................................. 55
C.) MAP OF RESEARCH ENVIRONMENT ....................................................
56
LIST OF TABLES
Table Title Page

3.1 Gantt Chart 26

3.2 Data Dictionary 39

LIST OF FIGURES
Figure Title Page

1.1 Flow of the Study 8

3.1 Software Engineering Methodology 20

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

3.2 Business Model Canvas 25

3.3 Functional Decomposition Diagram 28

3.4 Use Case Diagram 29

3.5 Storyboard 30

3.15 Database Design 37

3.16 Entity Relationship Diagram 38

3.17 Network Model 42

3.18 Technology Stack 43

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

CHAPTER I

INTRODUCTION

Rationale of the study

OFW Bigasan Project Sales and Recording System is a system created that

helps the owner keep track of the inventory, records and sales of the store to help

the business operate smoothly and efficiently. The system can provide accurate

reports to assure the owner that their business is safe and is smoothly moving

forward. The system can provide monthly income, update item information, and

generate printed receipts for the customers and record unpaid purchase.

This system is intended for the OFW Bigasan Pangkabuhayan Project

organization which is led by Mr. Teddy Masamlok together with the treasure Mrs.

Rosie Laraño, OFW Bigasan Pangkabuhayan Project organization is currently

recording all their transactions manually from adding transactions, recording

sales report and updating item information. The manual recording that the

organization uses is done through paper that can be costly. The manual

recording can be time consuming for the treasurer of the organization. The OFW

Bigasan

Pangkabuhayan Project organization started their business in October 2020,

Founded by Mayor Eliordo Ogena. The said business is intended for the OFW’s

of Brgy. Saravia, Koronadal City, to be able to provide an income for their families

even after they have come home from working in another countries. The said

business is located at Purok Ilang-Ilang, Barangay Saravia, Koronadal City,

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

South Cotabato, 9506. These are the following current process that the OFW

Bigasan Project is experiencing: (1) The treasurer is manually recording the

purchases of the customer. (2) The treasurer manually sorts the items being

purchased on the logbook. (3) The treasurer just put on their inventory and

manually record its quantity on their logbook.

These are the following problems that the OFW Bigasan Project is

currently experiencing: (1) Recording manually of sales causes more time to

consume because the treasurer would need to record the information one by one;

(2) Complications in recording of sales report can lead to miscalculation because

of human error; (3) Recording of unpaid purchase leads to difficulties in tracking

of Sales Reports; (4) Not being able to produce printed receipt because there is

no automated system; (5) Difficulties in monitoring products quantity because the

treasurer would need to count the item one by one; and (6) Difficulties in

searching available products.

The purpose of OFW Bigasan Project Sales and Recording System is to make

sure that the treasurer can manage work efficiently. With this system the

treasurer can save time in recording sales reports, lessen the workload of the

treasurer and to improve the quality of service being provided to the customers

because of its efficient and effective point of sales. With this system, the

customers can feel at ease because of the accurate calculation of their

purchases. The system will provide a user-friendly interface to make the system

accessible to all of the organization’s personnel. The system needs to be

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

implemented to lessen the workload of the personnel, to monitor the recording of

the sales report, and to prevent some paper cost and miscalculation. The system

will be able to provide assurance to the owner because of its secured ways to do

tasks, and to process the purchases quicker so that the customer can save their

time.

OFW Bigasan Project Sales and Recording System will help the personnel have

lesser workload. It will provide fast and reliable service in keeping the information

and records of sales. Using this system will give much greater accuracy in

calculating transactions. It will give confidence to the user because it is accurate,

secure, and efficient, where results are easily provided. This system also helps to

ensure that every transaction are all calculated fair and square.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Objectives of the study

General Objectives

The researchers aim to study and develop a system for OFW Bigasan Project

Sales and Recording System.

Specific Objectives

• To develop a system that will accurately calculate the sold reports.

• To develop a system that can save and easily monitor the monthly income.

• To develop a system that can generate printed receipts.

• To develop a system that can input the product quantity.

• To develop a system that can search the available items.

SCOPE AND LIMITATIONS OF THE STUDY

Scope of the Study

The scope of the system is focused and will only concentrate on the OFW

Bigasan Project Sales and Recording System, function on OFW Bigasan Project.

The OFW Bigasan Project Sales and Recording System features includes:

Generate accurate sold reports.

- The system can generate sold report to monitor the performance of the

OFW Bigasan Project and to ensure the compliance and regulations.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Tracking of unpaid purchase.

- The system can track the unpaid purchased and helps them to manage

their cash flow and maintain good relationships with suppliers.

Provide printed receipt.

- Providing printed receipts keep accurate records and resolve disputes

more efficiently, comply with legal requirements, and appear more

professional.

Generate monthly income.

- The system can generate monthly income for financial stability,

budgeting and planning for OFW Bigasan Project.

Monitor the product inventory.

- Monitoring the product inventory to avoid the stock outs, reducing

waste and tracking profitability, by maintaining the accurate inventory

the OFW Bigasan Project can optimize their operations and achieve

greater success.

Search the available products.

- Can search available products provides convenience, accessibility,

information for OFW Bigasan Project.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Limitation of the Study

The proposed system is designed only for desktop devices. The system cannot

be used on mobile devices. The study will be conducted within the OFW Bigasan,

and the results and recommendations will be specific to the business's needs and

resources.

SIGNIFICANCE OF THE STUDY

This study aims to provide a system that will help the users to work

efficiently, and to decrease the time consumed in processing the results of

transactions. This study will hope to benefit the following:

Admin

This system will help the admin to keep track of the products that are sold every

day.

Cashier

This system will help the cashier to easily add transactions and record products

that are sold.

Researchers

Researchers can use their expertise and knowledge to their work. The

researchers can use this as an opportunity to put what they have learnt in their

studies of information technology into practice.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Future Researchers

Future researchers might benefit greatly from this system. The system can

be updated in accordance with the new need, and the documentation will serve

as

their literature or prior art.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Flow of the study

Input Process Output

 Input Transaction  CalculateTransaction  Generate sold reports

 Input sold reports  Calculatesold reports  Generate Monthly

Income

 Input customer  Calculate purchase  Print receipt

transaction

 Input item quantity  Calculate item  Generate item quantity

Quantity

 Input specific name of  Searching the product  Generate the product

product in search bar

Figure 1.1: OFW Bigasan Project Sales and Recording System Flow of the study.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Definition of terms

• OFW Bigasan Project Sales and Ordering - a system created that helps

the owner keep track of the records and sales of the store to help the

business operate smoothly and efficiently.

• OFW - Overseas Filipino Workers.

• Recording - The act of storing data.

• Sales - The total amount of money that a business receives from selling

goods and services.

• Treasurer - An officer entrusted with the disbursement of funds and

recording of orders.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

CHAPTER II REVIEW OF RELATED LITERATURE AND STUDIES

This chapter includes ideas, finished thesis, generalization or conclusion,

methodologies and others. Those that were in include in this chapter in helps in

familiarizing information that are relevant and similar to the present study.

RELATED LITERATURE

FOREIGN LITERATURE

A conceptual study of P.O.S. (Point of Sale)

Point of sale (POS) software offers business owners a convenient solution

for customer management and sales recording. It enables efficient tracking of

shop inventory, updating it in real-time during order processing, and facilitates

tasks such as receipt generation and customer tracking. With user-friendly

interfaces that support keyboard, mouse, and touch screen input, POS software

streamlines checkout processes. Its ease of installation and simplicity contribute

to its popularity, while automating routine tasks simplifies the work of cashiers.

This abstract highlights the benefits and features of POS software based on the

findings of Waghmare and Chavan (2020).

In conclusion, point of sale (POS) software is a valuable tool for

businesses, providing efficient customer management and sales recording

capabilities. It ensures accurate inventory tracking, streamlines checkout

processes, and supports various input methods for ease of use. The study by

Waghmare and

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Chavan (2020) emphasizes the convenience and simplicity of POS software,

highlighting its ability to automate routine tasks and enhance the work of
cashiers.

As businesses seek to optimize their operations and make informed decisions,

POS software proves to be an essential asset in today's competitive landscape.

An Analysis of Point of Sales (POS) Information Systems

This analysis focuses on the role of Point of Sales (POS) information

systems in the retail sector, particularly for Small and Medium Enterprises

(SMEs) in Indonesia. While SMEs play a vital role in supporting the economy,

many still rely on conventional methods for transaction and financial

management. The POS information system serves as an alternative for SMEs,

minimizing the risk of human error and providing a measure of total profit.

However, the functional level and effectiveness of the POS information system, in

terms of performance, information, economy, control, efficiency, and service, are

not well-known. This analysis aims to assess the suitability of the POS

information system for the needs of SMEs in the retail sector.

In conclusion, the study by Andarwati (2020) highlights the significance of

Point of Sales (POS) information systems for Small and Medium Enterprises

(SMEs) in the retail sector of Indonesia. While SMEs play a crucial role in the

economy, many still rely on conventional methods for transaction and financial

management. The POS information system offers an alternative approach that

minimizes human errors and provides a measure of total profit. However, the

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

analysis reveals a gap in understanding the functional level and effectiveness of

the POS information system in terms of performance, information, economy,

control, efficiency, and service. Further research is needed to assess the

suitability of the POS information system for meeting the specific needs of SMEs

in the retail sector and to determine its potential impact on their operations and

overall success.

LOCAL LITERATURE

Sales and Inventory Monitoring system

The rise of computerized and automated systems has significantly

reduced the reliance on manual processes in business operations. Computer-

based business systems have gained widespread adoption globally due to their

increased productivity and data processing efficiency. Among the commonly used

systems is the sales and inventory monitoring system, which is typically

implemented as a window-based system. Inventories represent a significant

asset for companies, and effective inventory management systems are crucial to

consider factors such as sales, orders, and replenishment needs. These systems

aim to maintain optimal stock levels to meet customer demands. However,

certain industries, such as hardware, marketing, and furniture, still rely on manual

processes for inventory management, potentially leading to challenges in

maintaining appropriate stock levels.

The study conducted by Victoria (2019) highlights the prevalence of

computer-based business systems, particularly the sales and inventory

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

monitoring system, which has become a crucial tool for managing inventories

efficiently.

These systems offer advantages in terms of productivity and data processing.

Inventories are recognized as substantial company assets, necessitating

accurate management systems to consider sales, orders, and replenishment

needs.

Maintaining optimal stock levels is crucial to meet customer demands effectively.

However, certain sectors, such as hardware, marketing, and furniture, continue to

rely on manual processes for inventory management, potentially leading to

challenges in maintaining appropriate stock levels. Further research and

advancements in inventory management systems are needed to enhance

efficiency and streamline operations in these industries.

JIREH TRADING SALES AND INVENTORY MANAGEMENT SYSTEM

The increasing prevalence of computerized and automated systems has

led to a decline in manual processes in businesses worldwide. Computer-based

business systems offer improved productivity and data processing efficiency.

However, some businesses still rely on manual sales and inventory systems,

which can lead to inaccuracies and loss of profit. Jireh Trading, a company

specializing in hardware, lumber, and construction products, currently utilizes a

manual system for sales and inventory management. Recognizing the limitations

of their manual approach, Jireh Trading seeks a more systematic and accurate

method to handle sales and inventory. To address this, the proponents propose a

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

computer-based sales and inventory management system that will enable Jireh

Trading to record stocks, track upcoming items, manage deliveries and sales,

and monitor income and losses.

The study conducted by Maricel et al. (2020) highlights the need for

businesses like Jireh Trading to transition from manual sales and inventory

systems to computer-based systems. The manual approach often leads to

inaccuracies, loss of profit, and approximate recording. By implementing a

computer-based sales and inventory management system, Jireh Trading can

enhance accuracy, monitor and control their income and losses, track stocks and

upcoming items, and efficiently manage deliveries and sales. This transition will

enable Jireh Trading to streamline their operations, improve data accuracy, and

ultimately optimize their business processes for increased efficiency and

profitability. Further research and development in computer-based systems will

continue to drive advancements in sales and inventory management, benefiting

businesses across various industries.

RELATED STUDIES

FOREIGN STUDIES

An automated POS and inventory system for V.F.C Corp.

The implementation of an automated Point of Sale (POS) and inventory system

is essential for businesses like V.F.C Corp. This system is responsible for tracking

transactions and monitoring inventory supplies. Manual recording of sales and

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

inventory has become outdated and costly in terms of time, effort, and money.

The manual system often leads to delays at the checkout, confusion in tracking

records, and the potential for errors. In contrast, an automated POS and

inventory system offers accurate sales and purchase management,

categorization of products, customizable reports, and increased efficiency. It

saves time for both customers and workers, resulting in improved customer

satisfaction. Additionally, an automated system eliminates the outdated practice

of extending credit, providing a more accurate way to manage business

operations. The advantages of an automated inventory system make it a

powerful tool for business growth, regardless of its size or location.

The study conducted by Ulep (2019) emphasizes the importance of

implementing an automated Point of Sale (POS) and inventory system,

particularly for businesses like V.F.C Corp. The manual recording of sales and

inventory has become inefficient and costly, leading to delays, confusion, and

potential errors. In contrast, an automated system offers numerous advantages,

including accurate sales and purchase management, customizable reports,

efficient categorization of products, and time-saving capabilities. By adopting an

automated POS and inventory system, V.F.C Corp can streamline its operations,

improve customer satisfaction, and ensure more accurate and efficient

management of business processes. It is evident that automated inventory

systems play a vital role in enhancing business growth, regardless of the size or

location of the company. Further research and development in automated

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

systems will continue to revolutionize the way businesses manage sales and

inventory, driving increased productivity and profitability.

PHARMACY’S POS SYSTEM

The implementation of a Point of Sale (POS) system in a pharmacy store

has revolutionized the way transactions are conducted and recorded. Technology

has permeated various aspects of our daily lives, and the pharmacy industry is no

exception. This system allows pharmacy stores to efficiently manage their day-

today sales transactions and maintain accurate records for future use. The

system consists of two modules: the admin module and the cashier module. The

admin module is responsible for overseeing all system functionalities, including

stock management, expiry date tracking, and supplier information. The cashier

module, on the other hand, focuses on product sales and customer transactions.

The cashier can access the available products, modify quantities, and generate

printable receipts at the end of each transaction. This automated POS system

enhances operational efficiency, improves inventory management, and provides

a seamless experience for both the pharmacy staff and customers.

The study conducted by Anitha and Niveditha (2022) highlights the

significance of implementing a Point of Sale (POS) system in pharmacy stores.

By leveraging technology, pharmacies can streamline their operations, enhance

sales transactions, and improve overall efficiency. The system consists of an

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

admin module for stock management and a cashier module for processing

customer transactions. The admin module enables efficient stock control by

managing important information such as expiry dates and supplier details. The

cashier module allows for seamless product sales, enabling cashiers to modify

quantities and generate printable receipts. The adoption of a POS system in

pharmacies improves inventory management, reduces manual errors, and

enhances customer satisfaction. It is evident that the integration of technology in

pharmacy operations has a positive impact on business performance and

customer experience. Further research and development in pharmacy POS

systems will continue to shape the future of the industry, facilitating better

management practices and contributing to the growth of the healthcare sector.

LOCAL STUDIES

RV Empire Incorporated Sales and Inventory System

The RV Empire Incorporated currently relies on a manual sales and inventory

system, which poses challenges in computing, monitoring, and securing their

transactions. The system lacks accuracy, consumes significant time, and has

poor security measures, allowing unauthorized modifications to records. To

address these issues, the implementation of a computerized sales and inventory

system is proposed. This system aims to alleviate the burden on staff by

automating sales transactions, improving accuracy, and reducing time

consumption. Additionally, the system includes a module for monitoring products,

enabling the manager to track inventory effectively. The computerized system

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

ensures secure storage of data, eliminating the need for manual note-taking. By

transitioning to a computerized system, RV Empire Incorporated can streamline

operations, enhance efficiency, and improve overall productivity.

The current manual sales and inventory system used by RV Empire

Incorporated presents challenges in terms of computing, monitoring, and

securing transactions. In order to address these challenges and improve

operational efficiency, the implementation of a computerized sales and inventory

system is recommended. This system will automate sales transactions, ensuring

accuracy and reducing the time-consuming manual calculations. The inclusion of

a product monitoring module will enable effective inventory management,

allowing the manager to track and control the stock. Furthermore, the

computerized system will enhance data security, eliminating the risks associated

with unauthorized modifications. By embracing the computerized sales and

inventory system, RV Empire Incorporated can streamline their processes,

enhance productivity, and optimize their overall business performance.

Point Of Sale System With Inventory For Arm’s Food and Delicacies

A Point-of-Sale (POS) system with inventory management is a valuable business

solution for Arm’s Food and Delicacies. This computer-based system efficiently

tracks sales activity and inventory simultaneously, providing benefits to

manufacturers and retailers alike. By updating single transaction records,

customer details, purchased products, prices, and dates, the POS system

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

streamlines the entire process, serving customers quickly and facilitating faster

and easier record monitoring. Compared to manual methods, the computerized

inventory POS system offers increased speed and reliability for checking and

auditing sales. It reduces editing errors and provides easy access to information,

allowing management to make consistent, reliable, and timely decisions. The

system’s ability to store information in a single file improves file accessibility

compared to the manual system’s multiple paper files for each product. This

investigation concludes that the POS system with inventory management

ensures stock availability, prevents understocking, generates daily, monthly, and

yearly reports, and integrates barcode scanners for efficient sales and stock

management.

In conclusion, the implementation of a Point-of-Sale system with inventory

management for Arm’s Food and Delicacies offers significant advantages for their

business operations. By adopting this computer-based solution, the company can

efficiently track sales activity and inventory, ensuring the availability of stocks and

preventing understocking issues. The system generates accurate and

comprehensive daily, monthly, and yearly reports, enabling management to make

informed decisions. Accessing files and relevant information becomes faster and

more convenient compared to manual systems, reducing errors and enhancing

productivity. The integration of a barcode scanner further enhances the efficiency

of sales and stock management processes. Overall, the Point-of-Sale system

with inventory management is a reliable, time-saving, and effective solution for

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Arm’s Food and Delicacies, enabling streamlined operations, improved decision-

making, and enhanced efficiency.

CHAPTER III RESEARCH METHODOLOGY

This chapter determines different procedures of data gathering and the research

methods prepared by the researchers in order to establish the fundamentals in

the development of the OFW Bigasan Pangkabuhayan project sales and

recording system.

Environment

Setting of the study

The study took place at OFW Bigasan Pangkabuhayan project, specifically, to

their main desk of transaction. OFW Bigasan project is located at Purok

IlangIlang, Barangay Saravia, Koronadal City, South Cotabato, 9506.

Software Engineering Methodology

Figure 3.1: Agile Software Development Methodology.

This figure shows the methodology used in OFW Bigasan Project Sales and Recording System

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Agile Software Development Methodology was chosen as the initial

methodology for the development of the OFW Bigasan Project Sales and

Recording System as its stages fits the requirement on its development.

Sprint 1. (Provide an accurate calculation of sales reports)

In providing an accurate calculation of sales reports, the system can

automatically record all the transactions in the categorized features.

After planning and designing, the researchers created the system using JAVA in

Netbeans IDE. The database software that was used in order for the system to

be connected with the database is MySQL. To develop the system further without

losing its path, the researchers continued to follow the prototype they have

created.

The researchers performed tests to assure the accuracy when creating

accurate calculation of sales reports. Testing the feature is one way to ensure

that the report created won’t be mistaken. The purpose of this testing is to ensure

its functionality and accuracy as stated in the previous chapter.

Sprint 2. (Save and easily monitor the monthly income)

In saving and easily monitor monthly income, after the transaction it will be

saved in sales report where the admin can select month, view reports of the

specific month, and generate a printed copy of the report while the cashier can

select month and view reports of that specific month.

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

After planning and designing, the researchers created the system using JAVA in

Netbeans IDE. The database software that was used in order for the system to

be connected with the database is MySQL. To develop the system further without

losing its path, the researchers continued to follow the prototype they have

created.

The researchers tested this feature to assure that the saving and monitoring the

monthly income will be easy and data won’t be shuffled or destroyed, and shall

be executed according to the plans of the researchers. The main purpose of this

testing is to ensure the functionality and measure the accuracy.

Sprint 3. (Generate a printed receipt)

In providing receipt to the customer, the cashier can automatically print the

purchase information that was purchased by the customer. The researcher

planned and built the system by automating the printing of the receipt that will

show the customer the proof of purchase.

After planning and designing, the researchers created the system using JAVA in

Netbeans IDE. The database software that was used in order for the system to

be connected with the database is MySQL. To develop the system further without

losing its path, the researchers continued to follow the prototype they have

created.

The researchers performed tests to assure the accuracy when printing the

receipt, and to also ensure that the placing of the purchase info is correctly

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

placed to where it is according to the researchers plan. It was examined for its

functionality and accuracy.

Sprint 4. (Input product quantity)

In inputting the product quantity, the cashier can add quantity of stocks, then the

added quantity of stocks will automatically be added to the item quickly.

After planning and designing, the researchers created the system using JAVA in

Netbeans IDE. The database software that was used in order for the system to

be connected with the database is MySQL. To develop the system further without

losing its path, the researchers continued to follow the prototype they have

created.

The researcher tested this feature to assure that the adding of product quantity

in the database will execute perfectly and won’t fail in the future. The main

purpose of this testing is to ensure the functionality of this feature, and measure

its accuracy.

Sprint 5. (Search available items)

In searching available items, the cashier can easily utilize the manage items

using search feature to quickly find and access the items in stock.

After planning and designing, the researchers created the system using JAVA in

Netbeans IDE. The database software that was used in order for the system to

be connected with the database is MySQL. To develop the system further without

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

losing its path, the researchers continued to follow the prototype they have

created.

The researcher tested this feature to assure that searching the available items

will execute perfectly and won’t fail in the future. The main purpose of this testing

is to ensure the functionality of this feature, and to ensure that any bugs and

mistakes will be avoided, in order for the system to be fully functional.

PLANNING/CONCEPTION-INITIATION PHASE

Business Model Canvas

KEY PARTNERS KEY ACTIVITIES VALUE RELATIONSHIP CUSTOMER

PROPOSITION SEGMENTS

Accurate
System
reports Personal Owner/ Admin
Testing
assistance

System Save and

Deployment monitor Cashier
monthly
OFW Bigasan income
Project System
Maintenance
Print receipt

Research
Development Input product
quantity
KEY CHANNELS
RESOURCES
Search
available items Computer/
Technology
Infrastructure Laptop

Human resources

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

COST STRUCTURE REVENUE STREAMS Maintenance fee

Infrastructure Utility expense

maintenance
System fee
Research and
development Salaries &
costs wages

Figure 3.2: Business Model Canvas of OFW Bigasan Project Sales and Recording System

Gantt Chart

Legend:

DONE:
ONGOING:
UNDONE:

MONTHS MARCH APRIL MAY JUNE

WEEK 12345 1 2345 1 234 5 1 2345

Sprint 1
Planning
Designing
Building
Testing
Release
Sprint 2
Planning
Designing
Building

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Testing
Release
Sprint 3
Planning
Designing
Building
Testing
Release
Sprint 4
Planning
Designing
Building
Testing
Release
Sprint 5
Planning
Designing
Building
Testing
Release
Table 3.1: Gantt chart of OFW Bigasan Sales and Recording System. This table represent processes
on developing system.

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Functional Decomposition Diagram

OFW BIGASAN PROJECT SALES AND

RECORDING SYSTEM

Cashier Admin
Manage Unpaid Sales Manage View Sales Approved
Transaction
products Transactions reports users reports products

Select Select View montly

Add item Add user View report Update item
Customer Customer reports

Update
Select item Pay later Pay Print Report Delete items
user

Update item Pay now Print Receipt Delete user

Print
Delete item Receipt

Search Item
Figure 3.3: The Functional Decomposition Diagram of OFW Bigasan project sales and recording system.

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South Cotabato, Philippines

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ANALYSIS-DESIGN PHASE

Figure 3.4: OFW Bigasan Project Sales and Recording System Use Case Diagram

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Storyboard

Username of the
user

Password of the
user

Figure 3.5: The login page of OFW Bigasan Project Sales and Recording System
Login Button

The login screen interface allows the admin and cashier users to log in to

their accounts using their assigned username and password.

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Cashier’s
Navigation Bar

Logout button

Figure 3.6: The cashier’s page of OFW Bigasan Project Sales and Recording System

The interface displays the cashier's navigation bar, which includes options

to manage items, transactions, records, and sold reports. Additionally, the cashier

can easily log out from the system once their tasks are finished.

Search feature

Input new
item

Add item

Item list Update item

Delete item
Clear button

Figure 3.7: The cashier’s manage item page of OFW Bigasan Project Sales and Recording System

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The interface shows the manage item’s page, allowing the cashier to

perform actions such as adding, updating, and deleting items. Additionally, the

cashier can view and search the list of available items.

Receipt preview

Item list

Pay button
Pay later button

Print button

Figure 3.8: The cashier’s transaction page OFW Bigasan Project Sales and Recording System

The interface displays the transaction page for cashiers, where the cashier

can select the items chosen by the customer. The customer is then presented

with the option to either pay later or make an immediate payment. In the case of

an immediate payment, a printed receipt is generated and provided to the

customer.

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National Highway, Crossing Rubber, Tupi, 9505
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Customer’s
Pay button unpaid list
Receipt pre view

Print button

Figure 3.9: The cashier’s unpaid page of OFW Bigasan Project Sales and Recording System

The interface shows the unpaid page, which lists the information of unpaid

transactions. Customers can choose to make payments conveniently from this

page, and a printed receipt is provided to them upon payment.

Sold reports list

Select month

Total sold in View reports

specific month button

s
Figure 3.10: The cashier’s sales reports page of OFW Bigasan Project Sales and Recording System

The interface displays the sold reports page for cashiers. In this section,

the cashier can view monthly sales reports and the total sales for a specific

month.

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Admin’s
Navigation bar

Logout button

Figure 3.11: The admin’s page of OFW Bigasan Project Sales and Recording System

The interface presents the admin's navigation bar, providing options to

manage users and access sold reports. Additionally, the admin can easily log out

from the system once their tasks are finished.

List of products
Select Status Type

Update button

Delete button

Figure 3.12: admin’s approve product’s page of OFW Bigasan Project Sales and Recording System

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The interface displays the admin's approve products page. The admin can

change the product status, update product status, and delete product, as well as

view the list of registered users within the system.

Input new user

Choose account type

List of users
Update user
Add user button
button

Delete user button

Clear button

Figure 3.13: The admin’s manage user’s page of OFW Bigasan Project Sales and Recording

System

The interface displays the admin's user management page. The admin can

add, update, and delete users, as well as view the list of registered users within

the system.

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Sold reports list View monthly sales Print button Report

preview

Figure 3.14: The admin’s sales reports page of OFW Bigasan Project Sales and Recording System

The interface presents the sold reports page for the admin. In this section, the

admin can view monthly sales reports, including the total sales for a specific

month, and the admin can also print the reports if needed.

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Database design

Figure 3.15: The Database design of OFW Bigasan Project Sales and Recording System

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Entity relationship diagram

Figure 3.16: The Entity Relationship Diagram of OFW Bigasan Project Sales and Recording System

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Data Dictionary
Table name users
Attribute Type Null Default Description
user_id int (11) No PK Indicates the ID of the user
username varchar (20) No Username of the user
password varchar (15) No Password of the user
account Type varchar (10) No Type of Account
Table 3.2 Data Dictionary of users table of the OFW Bigasan Project Sales and Recording System

Table name products

Attribute Type Null Default Description
products_id int (11) No PK Indicates the ID of the products
product_name varchar (20) No Indicates the name of the products
quantity int (11) No Indicates the quantity of
the products

price double (7, 2) No Price of the products

Table 3.3 Data Dictionary of products table of the OFW Bigasan Project Sales and Recording System

Table name sales

Attribute Type Null Default Description
sales_id int (11) No PK Indicates the ID of the sales
date Date No Indicates the date
customer_name varchar (20) No Indicates the name of the customer
product_name varchar (20) Yes Indicates the name of the products
total double (7, 2) No Indicates the total cost of the
products

transaction_id varchar (20) Yes Indicates the transaction id of the

customer
Table 3.4 Data Dictionary of sales table of the OFW Bigasan Project Sales and Recording System

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Table name transaction

Attribute Type Null Default Description
id int 11) No PK Indicates the ID of the transaction
transaction_id varchar (20) No Indicates the transaction id of the
customer

date date No Indicates the date

customer_name varchar (20) No Indicates the name of the customer
product_name varchar (20) No Indicates the name of the products
quantity int (11) No Indicates the quantity of the products
price double (7, 2) No Indicates price of the products
total double (7, 2) No Indicates the total cost of the
products

isDone varchar (3) Yes no Indicates if the transaction is done

Table 3.5 Data Dictionary of transaction table of the OFW Bigasan Project Sales and Recording System

Table name unpaid

Attribute Type Null Default Description
unpaid_id int (11) No PK Indicates the ID of the unpaid
date date No Indicates the date
customer_name varchar (20) No Indicates the name of the customer
product_name varchar (20) No Indicates the name of the products
price double (7, 2) No Indicates price of the products
transaction_id varchar (20) No Indicates the transaction id of the
customer

isDone varchar (3) No Indicates if the transaction is done

Table 3.6 Data Dictionary of unpaid table of the OFW Bigasan Project Sales and Recording System

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Table name approve_products

Attribute Type Null Default Description
approve_products_id int (11) No PK Indicates the ID of approved
products

date_added date No Indicates the date

product_name varchar (20) No Indicates the name of the
products

quantity int (11) No Indicates the quantity of the

products

price double (7, 2) No Indicates price of the products

status Varchar (20) No Indicates if the products are
approved
Table 3.7 Data Dictionary of approved_products table of the OFW Bigasan Project Sales and Recording System

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Network Design

Network Model

Admin Cashier
Figure 3.17: The Database design of OFW Bigasan Project Sales and Recording System

Network Topology

The network topology that will be used in the system is a point-

topoint topology. In this topology, the admin workstation and the cashier

workstation will be directly connected to each other. This allows for a direct

and dedicated communication link between the admin and cashier,

enabling them to exchange information and perform their respective tasks

efficiently.

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DEVELOPMENT/CONSTRUCTION/BUILD PHASE

Technology stack

WINDOWS
JAVA MYSQL
operating XAMPP
Netbeans Database
system

Figure 3.18: The Technology Stack of OFW Bigasan Project Sales and Recording System

Software specification
Language: JAVA

Technology: JAVA

Database: MySQL

IDE: Netbeans
Operating System: Microsoft Windows 9 or Higher

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Hardware specification

Hardware Tools

Computer

Materials

• Processor : Intel® Core™ i5

• Hard Disk: 400GB or higher

• RAM: 8GB or higher

Program specification

Language : JAVA

Database : MySQL

IDE : Netbeans List of Modules

Cashier

Manage products - This module allows the cashier to manage products in

the system, including adding new items, updating item information such as

prices and quantities, and removing items if necessary.

Transaction - This module allows cashiers to handle transactions by

generating printed receipts, recording transaction details and maintaining

accurate transaction records. It also includes a "Pay Later" feature to

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

manage deferred payments, and the data from this feature is transferred

to the Unpaid Transaction module for further processing.

Unpaid Transactions - This module enables the cashier to track unpaid

purchases and customers have the option to settle their unpaid

transactions directly, providing a generated printed receipt.

Sales Reports - This module enables the cashier to easily access sales

reports, allowing them to select monthly sales and view the total sales for

a specific month.

Admin

Manage users - This module allows the admin to manage user accounts,

including creating, editing, and deleting accounts for cashiers and other

admins.

View sales reports - This module allows the admin to view monthly sales

reports, including total revenue, providing insights into sales performance.

It also offers the convenience of printing the reports.

Approved products – This module manages product status, whether the

item is approved or disapproved.

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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

REFERENCES
Andarwati, M. A. (2020). An analysis of Point of sales (POS) information systems
in SMEs with the black box testing and PIECES method. Retrieved from
https://doi.org/10.9790/487X-2209052025

Asst, P. A. (2022). Pharmacy’s pos system. Retrieved from EPRA International

Journal of Multidisciplinary Research (IJMR), 8(7), 1–1.:
https://doi.org/10.36713/epra2013

Balangue, M. C. (2019). Jireh trading sales and inventory management system.

Retrieved from
https://www.academia.edu/26269998/JIREH_TRADING_SALES_AND_IN
VENTORY_MANAGEMENT_SYSTEM

Matillano, K. (2019, September 25). RV Empire Incorporated Sales and Inventory

System. Retrieved from Itssourcecode.com:
https://itsourcecode.com/fyp/sales-and-inventory-system-chapter-1-
thesisdocumentation/

Mendoza, A. (2019). Point of sale system with inventory for arm’s food and
delicacies. Retrieved from International Journal of Advanced Research in
Computer Science, 10(2), 23–29. :
https://doi.org/10.26483/ijarcs.v10i2.6378

Ulep, N. (2019). An automated POS and inventory system for V.F.C Corp.
Retrieved from
https://www.academia.edu/35997610/An_automated_POS_and_inventory
_system_for_V_F_C_Corp

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Victoria, A. (2019). Sales and inventory monitoring system. Retrieved from

https://www.academia.edu/28259144/Sales_and_Inventory_Monitoring_sy
stem

Waghmare, A. (2020). A conceptual study of P.O.S. (Point of Sale) system.

Retrieved from https://ijcrt.org/papers/IJCRT2006464.pdf

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National Highway, Crossing Rubber, Tupi, 9505
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CURRICULUM VITAE

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
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National Highway, Crossing Rubber, Tupi,
9505
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CLAIRE BULALAQUE

Polomolok, South Cotabato

Email Address: [email protected]

Mobile number: 09120551565

PERSONAL DATA

Civil Status: Single

Date of Birth: January 21, 2003

Dialect Spoken: Cebuano

Religion: Roman Catholic

Father: Eliseo Bulalaque

Mother: Suzette Bulalaque

EDUCATIONAL BACKGROUND
Tertiary: South East Asian Institute of Technology, Inc.

Poblacion, Tupi, South Cotabato

2021-Present

Secondary: POLOMOLOK POBLACION NATIONAL HIGH SCHOOL

Poblacion, Polomolok, South Cotabato

2020-2021

Elementary: POLOMOLOK CENTRAL ELEMENTARY SCHOOL

Poblacion, Polomolok, South Cotabato

2014-2015

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi,
9505
South Cotabato, Philippines

RITZ LARAÑO

Koronadal, South Cotabato

Email Address: [email protected]

Mobile number: 09277603828

PERSONAL DATA

Civil Status: Single

Date of Birth: May 09, 2002

Dialect Spoken: Cebuano

Religion: Seventh-day Adventist

Father: Reynaldo Laraño

Mother: Rosie Laraño

EDUCATIONAL BACKGROUND
Tertiary: South East Asian Institute of Technology, Inc.

Poblacion, Tupi, South Cotabato

2021-Present

Secondary: Tupi National High School

Tupi, South Cotabato

2020-2021

Primary: Marbel 8 Elementary School

Marbel, South Cotabato

2014-2015

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi,
9505
South Cotabato, Philippines

KEVIN CARL T. LLOREN

Polomolok, South Cotabato

Email Address: [email protected]

Mobile number: 09072901057

PERSONAL DATA

Civil Status: Single

Date of Birth: April 15, 2003

Dialect Spoken: Cebuano

Religion: Roman Catholic

Father: Raymundo Lloren

Mother: Jane Lloren

EDUCATIONAL BACKGROUND
Tertiary: South East Asian Institute of Technology, Inc.

Poblacion, Tupi, South Cotabato

2021-Present

Secondary: POLOMOLOK POBLACION NATIONAL HIGH SCHOOL

Poblacion, Polomolok, South Cotabato

2020-2021

Primary: POLOMOLOK CENTRAL ELEMENTARY SCHOOL

Poblacion, Polomolok, South Cotabato

2014-2015

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

APPENDICES

A.) TRANSMITTAL LETTER

March 20, 2023

TEDDY MASAMLOK
Association President
OFW BUGASAN
Prk.Ilang-Ilang, Brgy.Saravia, Koronadal City,9505

Greetings!

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

We the 2nd year Bachelor of Science in Information Technology students of the

South East Asian Institute of Technology, Inc. and is currently developing a
system analysis and design project as a requirement of our course.
In this connection, we would like to seek approval from your good company to
allow us to conduct the system project entitled “OFW BIGASAN PROJECT
SALES AND RECORDING SYSTEM”.
Furthermore, we would like to ask your permission to allow us to conduct the
following:
1. Interview authorized personnel concerned for the information needed for
this project.
2. Take pictures to be used in the design of the said system.
Your positive response will be highly appreciated. Rest assured that all
information gathered will be kept with utmost confidentiality.
Thank you very much and God Speed.
Sincerely,
KEVIN CARL T. LLOREN
RITZ P. LARAÑO
CLAIRE D. BULALAQUE

Approved by:

TEDDY MASAMLOK
ASSOCIATION PRES.

B.) QUESTIONNAIRES

Interview questions:

1. Can you provide an overview of your current workflow or process that the

system aims to improve or automate?

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2. What specific challenges or issues are you facing with the current manual

process?

3. Can you describe the roles and responsibilities of the admin and cashier

in the system?

4. How do you currently manage user accounts and permissions?

5. What are the key functionalities or features that you expect from the

system?

6. Can you explain the process of approving or disapproving products and

updating their status?

7. How do you handle the tracking and management of unpaid purchases?

8. Are there any specific reports or data insights that you require from the

system?

C.) MAP OF RESEARCH ENVIRONMENT

The research environment is Purok Ilang-Ilang, Barangay Saravia,

Koronadal City, South Cotabato, 9506.

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

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