INTERVAL FOR DOCUMENTS / CHECKLISTS / FORMS

REVISION : 01
DATE: 10 OCT 2023
SECTION /
FORM / FORM OR SECTION DETAILS RANKS
REFERENCE
DAILY
DAILY WORK DONE MTR & C/E
SOM 1.5 INFORMAL MANAGEMENT MEETING MANAGEMENT
SAFETY BRIEFING MTR
SYNCHRONISE I-SHIPS PMS
SYNCHRONISE ISF WATCHKEEPER PROGRAM
NOON REPORTING 2/O & C/E
WEEKLY
SAFETY DRILLS - LIFEBOAT / EMERGENCY - Photographs MTR
RANDOM CABIN AND STORE INSPECTION MTR
SATURDAY ROUTINES
DEFECT LIST (WEEKLY)
OWS
SAF 20 NEAR MISS / UNSAFE ACT / UNSAFE CONDITION REPORT 3/O
FORTNIGHTLY
I-SHIPS REQUISITION STATUS MTR
MONTHLY
F TECH 1 VESSEL CERTIFICATES
SOM 1.5 FORMAL MANAGEMENT MEETING
CREW PERFORMANCE REPORT
ADM 36 MESS COMMITTEE MEETING
NAV 08 EMERGENCY STEERING GEAR TEST
HYPERMIST (SECTION WISE)
TECH 15 ME PERFORMANCE
TECH 24/25 DEFECT LIST (MONTHLY)
FACTUAL INVENTORY
TECH 07 MONTHLY SPARE PARTS CHECKLIST
AE PERFORMANCE
TECH 31 ODME CALIBERATION AND TEST RUN
TECH 77 CHIEF ENGINEER MONTHLY VERIFICATION C/E
ADM 01 CREW LIST 3/O
ADM 02 SAFETY AND SECURITY FAMILIARISATION FOR NEW JOINING CREW 3/O
ADM 03 SAFETY AND SECURITY FAMILIARISATION FOR JOINING INDIVIDUAL OTHER THAN CREW 3/O
ADM 04A FAMILIARISATION CHECKLIST (SHIP SPECIFIC) FOR WATCH KEEPING OFFICERS (DECK) 3/O
ADM 04B FAMILIARISATION CHECKLIST (SHIP SPECIFIC) FOR WATCH KEEPING OFFICERS (ENGINE) 3/E
ADM 05 SEAFARERS ILLNESS / INJURY REPORT 2/O
ADM 06 FAMILIARISATION CHECKLIST (SHIP SPECIFIC) FOR WATCHKEEPING RATINGS 3/O
ADM 07 DECK OFFICER’S APPRAISAL REPORT FORM MTR
ADM 07A ENGINE OFFICER’S APPRAISAL REPORT FORM C/E
ADM 08 CREW’S APPRAISAL REPORT FORM C/O
ADM 25 TABLE OF SHIPBOARD WORKING ARRANGEMENT MTR
ADM 31 ONBOARD MEDICAL TREATMENT LOG 2/O
ADM 36 MESS COMMITTEE MEETING MINUTES MTR
ADM 41 ONBOARD TESTING FOR ALCOHOL 2/O
NAV 06 ECDIS FAMILIARISATION 2/O
SAF 01 LSA CHECKLIST 3/O
SAF 04 ACCIDENT, INCIDENT, HAZARDOUS OCCURRENCES REPORT 3/0
SAF 05 SAFETY, CRITICAL & STANDBY EQUIPMENT, MACHINERY INSPECTION & MAINTENANCE REPORT 2/O
SAF 07 LIFEBOAT DRILL REPORT 3/O
SAF 08 EMERGENCY DRILL REPORT 3/O
SAF 11 SAFETY OFFICER INSPECTION C/O
SAF 12 MASTER MONTHLY VERIFICATION MTR
SAF 19 INJURY AND ILLNESS CHECK LIST 2/O
SAF 21 ENCLOSED SPACE ENTRY PERMIT C/O
SAF 26 MINUTES OF THE SAFETY AND ENVIRONMENT PROTECTION COMMITTEE MEETING ONBOARD 3/O
SAF 27 SAFETY AND HOUSEKEEPING CHECKLIST C/O
SAF 29 RECORD OF ONBOARD TRAINING (CBT Training) 3/O
A-002 ISPS FAMILARISATION CHECKLIST C/O
A-004 REGULAR PORTS OF CALL - SPECIFIC SECURITY MEASURES TO BE ADOPTED 3/O
A-005 DECLARATION OF SECURITY- SHIP TO PORT C/O
A-005A DECLARATION OF SECURITY- SHIP TO SHIP C/O
A-011 INTERNAL SECURITY AUDIT CHECKLIST MTR
A-015 SECURITY LEVELS OF LAST 10 PORTS 3/O
A-018 VESSEL SEARCH CHECKLIST C/O
 A-019 INSPECTION, MAINTENANCE, CALIBRATION & TESTING RECORD OF SECURITY EQUIPMENT MTR
QUATERLY
SSAS TEST MTR
Cyber security
manual Ch. 10 CYBER SECURITY ARRANGEMENT ASSESSMENT
CARGO AUDIT MTR
3 MONTHLY PHOTOGRAPHS
QUICK CLOSING VALVES
LUBE OIL TEST (AE,ME, ST)
AE PERFORMANCE
ADM 14 MASTER’S REVIEW OF SAFETY MANAGEMENT SYSTEM MTR
ADM 24 NAVIGATION AUDIT FORM CHECKLIST MTR
NAV 28 MOORING OPERATIONS AUDIT CHECKLIST MTR
A-001 ISPS INTERNAL AUDIT CHECKLIST MTR
4 MONTHLY
TECH 49A MACHINERY 4-MONTHLY REPORT

6 MONTHLY
ADM 24 NAVIGATION SAILING AUDIT
TECH 13 BALLAST TANK INSPECTION
TECH 13 VOID TANK INSPECTION
ADM 09 TECHNICAL SUPERINTENDENT INSPECTION
EMERGENCY MANOEUVRING DRILL
EMERGENCY GENERATOR LOAD TEST
TECH 04 LUBE OIL TEST (ALL)
A 020 VESSEL HARDENING PLAN REVIEW
SSP SSP REVIEW
VDR LIVE TEST

ANNUALLY
CARGO TANK INSPECTION
UNANNOUNCED D&A TEST
MARINE SUPERINTENDENT INSPECTION
ISM / ISPS / MLC AUDIT
BA COMPRESSOR AIR QUALITY TEST
SMS REVIEW BY SUPERINTENDENTS

3 YEARLY
STSMM DOCUMENTATION RETENTION TIME
FORMS
REVISION : 01
DATE: 10 OCT 2023

REMARKS

MANAGEMENT

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Sr No. Month End Documents List - Master
1 SAF 12 - Master Monthly Verification
2 Work & Rest hours record
3 F Tech 1 - Certificates Status
4 Ship Staff Perfomance Record
5 All Crew Cabin photos
6 Crew Matrix
7 SAF 05 - Safety, Critical & Standby Equipment report
8 SAF 06 - Master Weekly Accomodation Inspection report
9 Master Port Information Book Extracts

Sr No. Month End Documents List - Chief Officer

1 Daily Work Done Compiled report
2 F. Mooring 1 - Condition of Mooring Wires, Tails ropes, Docs
3 Paints Inventory
4 Performance& Incident report
5 Stores Inventory
6 SAF 27 - Safety & Housing Checklist
7 SAF 11 - Safety Officer Inspection report
8 Vessel Maintenance Plan
9 Deck Greasing Schedule
10 Safety Report
11 F. Mooring 3 - Mooring Components Operations log
12 Status of Gas Meters
13 Status of UTI
14 Status of CCR Equipments & PC's
15 Status of Lifting Gears
16 Status of Tank Cleaning Machines
17 Permits issued during month
18 Last 10 cargo list with Loading & Discharging
19 Declaration of Security
20 Stowage Search Report / Vessel Search Checklist - A18
21 Framo Pump Purging Record
22 Loadicator Test Report
23 Cargo & Ballast Tank Inspection Report
24 Cargo VEF report

Sr No. Month End Documents List - 2nd Officer

1 Bridge Equipment Condition List
2 OPS 24 - Sea Passage Report
3 Publication List
4 Stationary Inventory
5 TEC 18 - Navigation & Communication
6 Hospital Inventory & Condition report
7 Alcohol Test report
 8 Medicine List
9 SAF 05 - Status of Communication Equipments & Walkie Talkie
10 ADM 05 - Seafearers Illness & Injury Report

Sr No. Month End Documents List - 3rd Officer

1 Drill Record Report
2 LSA / FFA Inventory
3 LSA / FFA Status
4 SAF 26 - Safety Meeting Report
5 SAF 01 - LSA Checklist
6 Crew list
7 On Signer List
8 Off Signer List
9 Last 10 Port of Calls
10 SAF 20 - Near Miss Report
11 SAF 04 - Incident Report
12 CBT Records
 To review by
MARINE SUPDT.
HSE
HSE / MARINE SUPDT.
MARINE SUPDT.
HSE
MARINE SUPDT.
HSE
HSE
MARINE SUPDT.

To review by
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT. / PURCHASE
MARINE SUPDT.
MARINE SUPDT. / PURCHASE
HSE
HSE
MARINE SUPDT.
MARINE SUPDT.
HSE
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.

To review by
MARINE SUPDT.
MARINE SUPDT.
MARINE SUPDT.
ADMIN
HSE
HSE
HSE
 HSE
MARINE SUPDT.
MARINE SUPDT.

To review by
HSE
HSE
HSE
HSE
HSE
MANNING
MANNING
MANNING
MARINE SUPDT.
HSE
HSE
HSE
Sr No. Form No.
1 TECH 47
2
3 TECH 66(A&B)
4 Ship Specific

Sr No.
1 TECH 15
2 SAF 05
3 Ship Specific
4 TECH 28
5 OPS 17
6 TECH 37
7
8
9 TECH 07 / TECH 53
10
11

Sr No.
1
2 TECH 10
3
4
5
6
7

Sr No.
1 TECH 36
2 AE Running Hours & Maintenance Record (Separate for each generator showing running hrs for e
3 TECH 31
4
5
6
7

Sr No.
1
2
3
4
5
 Month End Documents List - Chief Engineer
Engine Log Abstract
Ship-Staff Performance Record
CII Monthly form for SEEMP III
CSM Job Done & Its Class Report

Month End Documents List - 2nd Engineer

ME Performance Report
Critical & Safety Equipment testing & Alarm Record
Engine Greasing Schedule
ME Crankshaft Deflection (Every 6 months; shall send with month end documents)
Monthly Report for Inert Gas Plant Test
Inspection through scav. Ports Main Engine
Lifting Gear Inspection Report
ME Special Tools Inventory
All Spare Part Inventory & Consumption Report
Critical Equipment & Spares List
Work & Rest Hour Record - Single PDF

Month End Documents List - ETO

ICCP & MGPS record
Megger Test Report
Motor Bearing ROB & Renewal Record
Tailshaft Earth Device Monitoring Report
Fire System Test Report
Battery Log & Inventory
Machinery Running Hours

Month End Documents List - 3rd Engineer

AE Crankshaft Deflection (Every 6 months; shall send with month end documents)
AE Running Hours & Maintenance Record (Separate for each generator showing running hrs for each unit)
AE Performance Report
Cooling Water Treatment & Testing Record
Boiler Water Treatment & Testing Record
Chemical & Gas Inventory
AE Special Tools Inventory

Month End Documents List - 4th Engineer

Purifier running hrs & Maintenanace Record
Compressors Running hrs & Maintenanace Report
Stern Tube Monitoring Log
Purifier & Compressor Special Tool Inventory
Lube Inventory
 To review by

To review by

To review by

To review by

for each unit)

To review by
Document Document identification
OPS 01 SHIP / SHORE SAFETY CHECK LIST
OPS 02 LOADING/DISCHARGING OPERATION PLAN
OPS 02A STAGE PLAN
OPS 03 SHIP TO SHIP OPERATION/SAFETY CHECKLIST
PRE-ARRIVAL AND COMMENCEMENT OF CARGO OPERATIONS
OPS 05
CHECKLIST
OPS 06 PUMPING LOG
OPS 07 HOURLY CALCULATION
OPS 08 CARGO PUMP RUNNING LOG
OPS 10 BEFORE LOADING CARGO CHECK LIST
OPS 12 TANK INSPECTION CERTIFICATE
OPS 13 O.B.Q / R.O.B REPORT
OPS 14 SLOP CERTIFICATE
OPS 16 CARGO ULLAGE REPORT
OPS 19 TANK CLEANING PLAN
OPS 19A TANK CLEANING SAFETY CHECK LIST
TANK CLEANING UPDATE FORM
OPS 20 GAS PURGING CHECK LIST
OPS 21 DISCHARGE OPERATION CHECKLIST
OPS 22 LOADING OPERATION CHECKLIST
OPS 23 DURING CARGO CHECK LIST
OPS 30 BUNKERING CHECKLIST
OPS 30A BUNKERING PRE-LOADING PLAN
OPS 32 LETTER FOR CARGO SAMPLES
OPS 34 NOTICE OF READINESS
OPS 35 STATEMENT OF FACTS
OPS 36 KEY MEETING
OPS 38 LETTER OF PROTESTS (LOPS)
OPS 40 CARGO DOCUMENTS COVER LETTER
OPS 41 VESSEL PERFORMANCE SURVEY
OPS 47 LAST 3 CARGOES
OPS 47B LAST 3 CARGOES CLEANING METHOD
OPS 50 VESSEL EXPERIENCE FACTOR (VEF)
 Loading Discharging Tank cleaning Bunkering
YES YES NA NA
YES YES NA NA
YES YES NA NA
YES, DURING STS YES, DURING STS NA NA

YES YES NA NA
NA YES NA NA
YES YES NA NA
NA YES NA NA
YES NA NA NA
YES NA NA NA
NA YES NA NA
YES YES NA NA
YES YES NA NA
NA NA YES NA
NA NA YES NA
NA NA YES NA
NA NA YES NA
NA YES NA NA
YES NA NA NA
YES YES NA NA
NA NA NA YES
NA NA NA YES
YES YES NA NA
YES YES NA NA
YES YES YES YES
YES YES NA NA
YES YES NA YES
YES YES NA NA
YES YES NA NA
YES YES NA NA
YES NA NA NA
YES YES NA NA
 ALL FORMS AND CHECKLIST

FORM NO. FORM NAME

ADM 01 CREW LIST
ADM 02 SAFETY AND SECURITY FAMILIARISATION FOR NEW JOINING CREW
ADM 03 SAFETY AND SECURITY FAMILIARISATION FOR JOINING INDIVIDUAL OTHER THAN CREW
ADM 04A FAMILIARISATION CHECKLIST (SHIP SPECIFIC) FOR WATCH KEEPING OFFICERS (DECK)
ADM 04B FAMILIARISATION CHECKLIST (SHIP SPECIFIC) FOR WATCH KEEPING OFFICERS (ENGINE)
ADM 05 SEAFARERS ILLNESS / INJURY REPORT
ADM 06 FAMILIARISATION CHECKLIST (SHIP SPECIFIC) FOR WATCHKEEPING RATINGS
ADM 07 DECK OFFICER’S APPRAISAL REPORT FORM
ADM 07A ENGINE OFFICER’S APPRAISAL REPORT FORM
ADM 08 CREW’S APPRAISAL REPORT FORM
ADM 09 SUPERINTENDENT INSPECTION CHECKLIST
ADM 10 CERTIFICATE OF WATCH-KEEPING SERVICE (DECK)
ADM 11 CERTIFICATE OF NAVIGATIONAL WATCH- KEEPING SERVICE FOR S.T.C.W. (RATINGS)
ADM 12 CERTIFICATE OF NAVIGATIONAL WATCH- KEEPING SERVICE (ENGINE)
ADM 13 HANDING OVER CHARGE OF SECOND ENGINEER
ADM 14 MASTER’S REVIEW OF SAFETY MANAGEMENT SYSTEM
ADM 15 CHIEF ENGINEER’S HANDING OVER –TAKING OVER FORM
ADM 16 MASTER’S HAND OVER REPORT – TRANSFER OF COMMAND
ADM 17 ALLOTMENT ADVICE
ADM 18 ALLOTMENT NOTE
ADM 19 CHANGE IN DOCUMENT REQUEST FORM
ADM 20 LIST OF RECORDS TO BE MAINTAINED
ADM 21 CHECKLIST FOR TRANSMITTAL AND REVIEWING OF RECORDS
ADM 22 CHIEF OFFICERS HAND OVER REPORT
ADM 23 NON-CONFORMANCE (NC) REPORT
ADM 24 NAVIGATION AUDIT FORM CHECKLIST
ADM 25 TABLE OF SHIPBOARD WORKING ARRANGEMENT
ADM 26 ANTI-BRIBERY ANTI-CORRUPTION REPORTING (INTERNAL)
ADM 27 ANTI-BRIBERY REPORTING
ADM 28 SPEAK UP PROGRAM REPORTING FORM
ADM 29 FORM OF TESTIMONIAL FOR SEA SERVICE (ENGINEERS)
ADM 30 REQUEST FOR CHANGE OF PROCEDURES
ADM 31 ONBOARD MEDICAL TREATMENT LOG
ADM 32 REQUEST FOR EARLY LEAVE OR EXTENSION
ADM 33 REQUEST FOR FAMILY JOINING
ADM 34 BREACH OF DISCIPLINE OR INCAPABILITY
ADM 35 ONBOARD COMPLAINT FORM
ADM 36 MESS COMMITTEE MEETING MINUTES
ADM 37 MANAGEMENT OF CHANGE (MOC) FORM
ADM 38 MASTERS POST-TAKEOVER CHECKS
ADM 39 CHIEF ENGINEER POST-TAKEOVER CHECKS
ADM 40 VESSELS CHANGE OF NAME FLAG CLASS OWNERS
ADM 41 ONBOARD TESTING FOR ALCOHOL
 ADM 42 LETTER OF INDEMNITY
NAV 01 PASSAGE PLAN & UKC FORM
NAV 02 MASTER / PILOT INFORMATION EXCHANGE & NAVIGATION WITH PILOT CHECKLIST
NAV 03 PILOT CARD
NAV 04 PILOTAGE
NAV 05 FAMILIARISATION WITH BRIDGE EQUIPMENT
NAV 06 ECDIS FAMILIARISATION
NAV 07 ECDIS SETUP
NAV 08 STEERING GEAR TEST
NAV 09 PREPARATION FOR ARRIVAL (DECK)
NAV 10 PREPARATION FOR DEPARTURE (DECK)
NAV 11 ARRIVAL PORT – (ENGINE)
NAV 12 DEPARTURE PORT – (ENGINE)
NAV 13 NAVIGATION IN COASTAL WATER
NAV 14 PREPARATION FOR SEA
NAV 15 CHANGE OF WATCH AT SEA
NAV 16 TAKING OVER WATCH AT SEA / UMS (ENGINE)
NAV 17 NAVIGATION IN OCEAN WATERS
NAV 18 RESTRICTED VISIBILITY
NAV 19 HEAVY WEATHER / TROPICAL STORM AREAS
NAV 20 NAVIGATION IN ICE
NAV 21 FALSE DISTRESS ALERTS
NAV 22 BRIDGE WATCH KEEPING AT ANCHOR
NAV 23 CALLING THE MASTER
NAV 24 DAILY TESTS AND CHECKS
NAV 25 SECURING FOR SEA
NAV 26 HELICOPTER OPERATIONS
NAV 27 BRIDGE MANNING MATRIX
NAV 28 MOORING OPERATIONS AUDIT CHECKLIST
F. TECH 01 REPORT ON CERTIFICATE STATUS
TECH 01 REQUISITION FORM- STORES
TECH 02 REQUISITION FORM – SPARE PARTS
TECH 03 PURCHASE ORDER FORM
TECH 04 LUBE OIL SAMPLE REPORT
TECH 05 REPAIR REQUISITION
TECH 06 REMOVAL REPORT
TECH 07 MONTHLY SPARE PARTS REPORT
TECH 08 DAILY ELECTRICAL CHECKLIST
TECH 09 ENGINE ROOM DAILY TESTS & CHECKS
TECH 10 MEGGER TEST REPORT
TECH 11 MAINTENANCE POSITION REPORT
TECH 12 MONTHLY MAINTENANCE REPAIRS REPORT (DECK DEPARTMENT)
TECH 13 REPORT ON TESTS AND INSPECTIONS OF TANKS
TECH 14 CARGO SPACES INSPECTIONS REPORT
TECH 15 MAIN ENGINE PERFORMANCE REPORT
TECH 16 MAIN ENGINE EXHAUST VALVE OVERHAUL REPORT (MAN B&W)
TECH 17 MAIN ENGINE EXHAUST VALVE OVERHAUL REPORT (SULZER)
 NAVIGATION & COMMUNICATION EQUIPMENT TEST, INSPECTION & MAINTENANCE
TECH 18
CHECK LIST
TECH 19 CALIBRATION RECORD SUMMARY
TECH 20 CARGO GEAR EQUIPMENT TEST, INSPECTION & MAINTENANCE CHECK LIST
TECH 21 MONTHLY MAINTENANCE REPAIRS REPORT (ENGINE DEPARTMENT)
TECH 22 INERT GAS LOG
TECH 23 LOADLINE, SAFETY CONSTRUCTION ITEMS & HULL INSPECTION REPORT
TECH 24 MONTHLY DEFECT LIST SUMMARY – DECK
TECH 25 MONTHLY DEFECT LIST SUMMARY – ENGINE
TECH 26 MAIN ENGINE UNIT DECARBONISING REPORT
TECH 27 AUXILIARY ENGINE OVERHAUL REPORT
TECH 28 MAIN ENGINE CRANKSHAFT DEFLECTION REPORT
TECH 29 SURVEY REPORT
TECH 30 MONTHLY SAFETY & MAINTENANCE REPORT
TECH 31 AUXILIARY ENGINE PERFORMANCE REPORT
TECH 32 MAIN ENGINE BEARING CLEARANCE REPORT
MAIN ENGINE CROSSHEAD GUIDE CLEARANCE (MAN –
TECH 33A
B&W)
TECH 33B MAIN ENGINE CROSSHEAD GUIDE CLEARANCE (SULZER)
TECH 34 DAMAGE REPORT (STEVEDORE DAMAGE)
TECH 35 FREE PASS AGREEMENT
TECH 36 AUXILIARY ENGINE BEARING CLEARANCES / DEFLECTION REPORT
TECH 37 INSPECTION THROUGH SCAVENGE PORTS
TECH 38 BEFORE AND ARRIVAL CHECKLIST ENGINE ROOM
TECH 39 PRE-DEPARTURE CHECKLIST
TECH 40 TEMPORARY IMMOBILIZATION IN PORT
TECH 41 BUNKER SAMPLE HISTORY LOG
TECH 42 NOTE OF PROTEST FOR BUNKERING OPERATONS
TECH 43 NOTE OF PROTEST-ANNEX VI
TECH 44 MACHINERY PARAMETERS TO SEND DAILY NOON
TECH 45 HARBOUR AND SEA STEAMING PASSAGE REPORT
TECH 46A PORT LOG
TECH 46B BUNKERING REPORT
TECH 47 MAN ME ENGINES - ER LOG ABSTRACT
TECH 48 DECK -MONTHLY REPORT - TANKERS
TECH 49A MACHINERY 4-MONTHLY REPORT
TECH 49B PUMPS OVERHAUL RECORD
TECH 49C MOTORS OVERHAUL AND MEGGER RECORD
TECH 50 PARTICULARS OF MACHINERY OR EQUIPMENT
TECH 51 STORES INVENTORY - CONSUMPTION REPORT
TECH 52 STORES REPORT FRONT PAGE
TECH 53 SPARE PARTS CONSUMPTION REPORT
TECH 54 LASHING GEAR INVENTORY
TECH 55 DRYDOCK-SPECIFICATION OF REPAIRS
TECH 56 GUARANTEE DEFECT REPORT
TECH 57 REQUISITION FOR COMPANY STATIONERY
TECH 58A-58S STRUCTURAL INSPECTION REPORT
TECH 59 LETTER TO SHORE BARGE OR TRUCK RECEIVING, SLOPS, SLUDGE, OILY BILGE
 TECH 60 SHARING OF GOOD PRACTICES
TECH 61 ENVIRONMENTAL PROTECTION QUESTIONNAIRE
TECH 62 WASTE DELIVERY RECEIPT
TECH 63 LANDED MATERIAL
TECH 64 NON-USE OF MATERIALS CONTAINING ASBESTOS
TECH 65 VESSEL IT-OT ASSET VULNERABILITY AND PROTECTION ASSESSMENT
TECH 66A CII DATA COLLECTION – APPENDIX A
TECH 66B CII DATA COLLECTION – APPENDIX B
TECH 67 CHIEF ENGINEERS STANDING ORDERS
TECH 68 STEERING GEAR TEST
TECH 69 TAKING OVER SEA WATCH (SEA)
TECH 70 TAKING OVER WATCH (PORT)
TECH 71 UMS CHECKLIST
TECH 72 ENGINE ROOM DAILY CHECKS
TECH 73 INACTIVE FUNCTIONS TEST
TECH 74 SLUDGE-OILY BILGE TRANSFER
TECH 75 INTERNAL FUEL OIL TRANSFER
TECH 76 OIL BUNKER TRANSFER PLAN AND CHECKLIST
TECH 77 CHIEF ENGINEER MONTHLY VERIFICATION
TECH 78 LIVE STEAM PRE-MAINTENANCE ISOLATION CHECKS
TECH 79 WINTER- COLD WEATHER PRECAUTIONS
TECH 80 CHEMICAL HANDLING
TECH 81 EXHAUST BOILER WATER WASHING
TECH 82 PRE-DOCKING / UNDOCKING CHECKLIST & INSTRUCTIONS
OPS 01 SHIP / SHORE SAFETY CHECK LIST
OPS 02 LOADING/DISCHARGING OPERATION PLAN
OPS 02A STAGE PLAN
OPS 03 SHIP TO SHIP OPERATION/SAFETY CHECKLIST
OPS 04 PUMP ROOM ENTRY PERMIT
OPS 05 PRE-ARRIVAL AND COMMENCEMENT OF CARGO OPERATIONS CHECKLIST
OPS 06 PUMPING LOG
OPS 07 HOURLY CALCULATION
OPS 08 CARGO PUMP RUNNING LOG
OPS 09 CRUDE OIL WASHING RECORD
OPS 10 BEFORE LOADING CARGO CHECK LIST
OPS 11 HEATING LOG
OPS 12 TANK INSPECTION CERTIFICATE
OPS 13 O.B.Q / R.O.B REPORT
OPS 14 SLOP CERTIFICATE
OPS 15 TERMINAL REPORT
OPS 16 CARGO ULLAGE REPORT
OPS 17 MONTHLY REPORT ON INERT GAS PLANT
OPS 18 GAS EQUIPMENT CALIBRATION RECORD
OPS 19 TANK CLEANING PLAN
OPS 19A TANK CLEANING SAFETY CHECK LIST
OPS 20 GAS PURGING CHECK LIST
OPS 21 DISCHARGE OPERATION CHECKLIST
OPS 22 LOADING OPERATION CHECKLIST
OPS 23 DURING CARGO CHECK LIST
OPS 24 SEA PASSAGE REPORT (DECK ABSTRACT)
OPS 25 COMPLETION OF CARGO & PRE-DEPARTURE CHECKLIST
OPS 26 NOTE OF PROTEST
OPS 27 BALLASTING / DEBALLASTING CHECKLIST
OPS 28 MONTHLY ENGINE ABSTRACT
OPS 29 GUIDE LINES FOR PORT WATCHES MACHINERY SPACE
OPS 30 BUNKERING CHECKLIST
OPS 30A BUNKERING PRE-LOADING PLAN
OPS 31 PRE-CARGO CHECKLIST
OPS 32 LETTER FOR CARGO SAMPLES
OPS 33 DEADFREIGHT STATEMENT
OPS 34 NOTICE OF READINESS
OPS 35 STATEMENT OF FACTS
OPS 36 KEY MEETING
OPS 37 EMERGENCY PORT CONTACT SHEET
OPS 38 LETTER OF PROTESTS (LOPS)
OPS 39 LETTER OF AUTHORISATION TO SIGN BL
OPS 40 CARGO DOCUMENTS COVER LETTER
OPS 41 VESSEL PERFORMANCE SURVEY
OPS 42 CERTIFICATE OF DELIVERY- RE-DELIVERY
OPS 43 DEVIATION-OFF HIRE CALCULATION
OPS 44 COLLISION LETTER
OPS 45 REPORT OF ENTRY -EXIT - WAR RISK INSURANCE TRADING, LISTED AREAS, IWL, INL
OPS 46 CARGO STOWAGE AND OPERATIONS PLANS
OPS 47 LAST 3 CARGOES
OPS 47B LAST 3 CARGOES CLEANING METHOD
OPS 48 USE OF PORTABLE CARGO PUMP (PCP)
OPS 49 CARGO TANK (COATED) CONDITION REPORT
OPS 50 VESSEL EXPERIENCE FACTOR (VEF)
OPS 51 VAPOUR TIGHTNESS TEST CERTIFICATE
OPS 52 CARGO SAMPLE RECORD
OPS 53 PIPELINE AND CARGO HOSE PRESSURE TESTING PERMIT
OPS 54 CARGO HOSE INSPECTION-TEST RECORDS
OPS 55 SUBMERGED PUMP PURGING LOG
SAF 01 LSA CHECKLIST
SAF 02 NC/CAR FORM
SAF 03 RISK ASSESSMENT FORM
SAF 04 ACCIDENT, INCIDENT, HAZARDOUS OCCURRENCES REPORT
SAFETY, CRITICAL & STANDBY EQUIPMENT, MACHINERY INSPECTION & MAINTENANCE
SAF 05
REPORT
SAF 06 LOG EXTRACT
SAF 07 LIFEBOAT DRILL REPORT
SAF 08 EMERGENCY DRILL REPORT
SAF 09 COMPANY'S HSSE REQUIREMENTS FOR CONTRACTORS
SAF 10 PERSONNEL TRANSFER USING CRANES PLAN
SAF 11 SAFETY OFFICER INSPECTION
SAF 12 MASTER MONTHLY VERIFICATION
SAF 13 CHEMICAL HANDLING
SAF 14 WORK ON ASBESTOS
SAF 15 SIMOPS PLAN
SAF 16 ELECTRICAL ISOLATION CHECKLIST
SAF 17 ISOLATION REGISTER
SAF 18 LOCKOUT/TAGOUT (ISOLATION) LOG
SAF 19 INJURY AND ILLNESS CHECK LIST
SAF 20 NEAR MISS, UNSAFE ACT, UNSFE CONDITION, SAFE ACT REPORT
SAF 21 ENCLOSED SPACE ENTRY PERMIT
SAF 22 ENCLOSED SPACE ENTRY CHECKLIST
SAF 23 COLD WORK PERMIT
SAF 24 HOT WORK PERMIT
SAF 25 WORKING ALOFT / OVERSIDE CHECKLIST
MINUTES OF THE SAFETY AND ENVIRONMENT PROTECTION COMMITTEE MEETING
SAF 26
ONBOARD
SAF 27 SAFETY AND HOUSEKEEPING CHECKLIST
SAF 28 EXTRAORDINARY SAFETY MEETING MINUTES
SAF 29 RECORD OF ONBOARD TRAINING
SAF 30 PERMIT TO WORK ON PIPELINES AND PRESSURE VESSELS
A-001 ISPS INTERNAL AUDIT CHECKLIST
A-002 ISPS FAMILARISATION CHECKLIST
A-003 REPORT ON AN UNLAW ACT
A-004 REGULAR PORTS OF CALL - SPECIFIC SECURITY MEASURES TO BE ADOPTED
A-005 DECLARATION OF SECURITY- SHIP TO PORT
A-005A DECLARATION OF SECURITY- SHIP TO SHIP
A-006 BOMB THREAT CHECKLIST
A-007 LIST OF PORT CONTACTS
A-008 MASTER SSO SECURITY FAMILIARISATION ASHORE (MANNING OFFICE)
A-009 ASSO SECURITY FAMILIARISATION ASHORE (MANNING OFFICE)
A-010 MASTER’S/SSO HANDOVER
A-011 INTERNAL SECURITY AUDIT CHECKLIST
A-012 SECURITY PRONE AREAS-BRIDGE CHECKLIST
A-013 SSO PORT SECURITY SURVEY
A-014 INVENTORY OF DANGEROUS GOODS OR HAZARDOUS SUBSTANCES
A-015 SECURITY LEVELS OF LAST 10 PORTS
A-016 SAFETY-SECURITY GUIDELINES TO VISITORS
A-017 SECURITY TEAM FEEDBACK QUESTIONNAIRE
A-018 VESSEL SEARCH CHECKLIST
INSPECTION, MAINTENANCE, CALIBRATION & TESTING RECORD OF SECURITY
A-019
EQUIPMENT
A-020 VESSEL HARDENING CHECKLIST
A-021 SECURITY PRE-ARRIVAL CHECKLIST AND PSC PREPARATION
A-022 SEARCH PLAN
A-023 SEARCH
A-024 SUSPICIOUS DEVICE OR PACKAGE
A-025 WEAPONS-EXPLOSIVES
A-026 STOWAWAYS-ILLEGAL IMMIGRANTS
A-027 STOWAWAYS-ILLEGAL IMMIGRANTS DETAILS
A-028 FINDING DRUGS
A-029 FINDING DRUGS DETAILS
A-030 SUSPECT APPROACH TOWARD THE SHIP
A-031 SUSPECT APPROACH BY SWIMMER OR DIVERS
A-032 VESSEL UNDER ATTACK -PIRACY & ARMED ROBBERY
A-033 HIJACKING AND HOASTAGE SITUATION
A-034 EVACUATION PLAN
A-035 THREAT WARNING
L FORMS AND CHECKLIST

RANK Res INTERVAL NOTE

3/O Monthly Added in Month End Documents List
3/O Monthly

3/O C/O Monthly

3/O Monthly

3/E Monthly

2/O Monthly Added in Month End Documents Lits

3/O Monthly
MTR Monthly Change of Command
C/E Monthly Change of Command
C/O 2/E Monthly Change of Command
SUPERINTENDENT

2/E Conditional
MTR Quarterly
C/E Conditional
MTR Conditional

MTR Conditional

C/O Conditional
MTR Conditional
MTR Quarterly
MTR Monthly

All Crew Conditional

MTR C/E Conditional

2/O Monthly
MTR Conditional

MTR Monthly
MTR C/E Conditional
MTR Conditional
C/E Conditional

2/O Monthly
 MTR Conditional
2/O MTR Conditional 48 hrs before commencement of passage
MTR
MTR
MTR

2/O Monthly
2/O Conditional Along with Passage Plan

2/O Conditional

MTR

MTR Quarterly
MSTR
CE CONDITIONAL
CE CONDITIONAL
CONDITIONAL
CE 1M/3M/6M
CONDITIONAL
CONDITIONAL

ELEC OFF

ELEC OFF

CONDITIONAL

CE
CE
CE
 CE CONDITIONAL
CE/CH.OFF
CE
CONDITIONAL

CE
CE CONDITIONAL
CE/3E CONDITIONAL
CE
CE CONDITIONAL
2E
CE/3E
CE/2E

CE/2E

CE/2E

CE/3E
CE/2E
CE
CE
CE
CE CONDITIONAL
CE CONDITIONAL
CE CONDITIONAL
CE
CE

CONDITIONAL

CE
CE/2E CONDITIONAL
CE/ELEC.OFF CONDITIONAL

2E
2E
2E
2E
CE
CE
CE
CE
CE
CE

2E

CE CONDITIONAL
CE CONDITIONAL
CE
CE
CE CONDITIONAL

CE CONDITIONAL
CE
C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

MTR
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops
C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

C/O After/Before every Cargo Ops

3/O Monthly Added in Month End Documents List

MTR Conditional
3/0 Monthly Added in Month End Documents List

2/O Monthly Added in Month End Documents List

3/O Monthly Added in Month End Documents List

3/O Monthly Added in Month End Documents List

C/O Monthly Added in Month End Documents List

MTR Monthly Added in Month End Documents List
ETO Conditional

2/O Monthly Added in Month End Documents List

3/O Weekly
C/O Monthly Added in Month End Documents List

3/O Monthly Added in Month End Documents List

C/O Monthly Added in Month End Documents List

3/O Monthly Added in Month End Documents List

MTR Quarterly
C/O Monthly

3/O Monthly Added in Month End Documents List

C/O Monthly Added in Month End Documents List
C/O Monthly Added in Month End Documents List

ACSO
ACSO
MTR SSO Conditional
MTR SSO Monthly
SSO
SSO
SSO
3/O Monthly
SSO

C/O Monthly Added in Month End Documents List

MTR C/O Monthly

C/O MTR Conditional

SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO
SSO