Vendor and Customer Master Data functionalities in S/4

HANA

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 Vendor and Customer Master Data functionalities in S/4 HANA

Agenda

Vendor/Customer Configuration steps

Business Partner Introduction in S/4 HANA
Business Partner Roles for Creation of BP
CVI Migration
BP Master Creation (Vendor and Customer)

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 Vendor and Customer Master Data functionalities in S/4 HANA

Vendor/Customer Configuration steps

1. Define Account Groups for Vendor & Customers – S4 (similar to ECC config)
2. Maintain Number Ranges – S4 (similar to ECC config)
3. Define Business Partner Groupings and Assign Number Ranges - S4
4. Link Between Vendor Account Group & Business Partner
5. Define BP Role
6. Synchronization Objects
7. Activate PPO Requests for Platform Objects in the Dialog
8. Activate Synchronization Options
9. Define BP Role for Direction Customer to BP and Vendor to BP
10. Define Number Assignment for Direction BP to Vendor and Direction BP to Customer
11. Field control

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 Vendor and Customer Master Data functionalities in S/4 HANA

Business partners (BPs) is optional in SAP S/4HANA 1503 & 1605 (S/4 HANA Finance)

Business partners (BPs) is mandatory in SAP S/4HANA 1511, 1610, 1709 & 1809 (Enterprise Management)

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Vendor and Customer Master Data functionalities in S/4 HANA

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Vendor and Customer Master Data functionalities in S/4 HANA

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 Vendor and Customer Master Data functionalities in S/4 HANA

Business Partner — Customer and Vendor Accounts

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Vendor and Customer Master Data functionalities in S/4 HANA

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Vendor and Customer Master Data functionalities in S/4 HANA

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Vendor and Customer Master Data functionalities in S/4 HANA

Business Partner Roles

General business partner 000000 –Business partner General role
FI Customer (FI-AR) – FLCU00 – Business partner(Customer) in Company Code
Customer (SD) –FLCU01 – Business partner(Customer) in Sales & Distribution
Credit management (FI)- UKM000 -Business partner(Customer) in Company Code
FI Vendor (FI-AP)- FLVN00 – Business partner(Vendor) in Company Code
Supplier (MM)-FLVN01 – Business partner(Vendor) in Purchase Organization

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 Vendor and Customer Master Data functionalities in S/4 HANA

Customer Vendor Integration (CVI) Migration

A business partner, such as the SAP Strategic Object Model, is a single point of
entry for master data for business partners, customers, and vendors.

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 Vendor and Customer Master Data functionalities in S/4 HANA

CVI Migration - Configuration changes

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 Vendor and Customer Master Data functionalities in S/4 HANA

CVI Migration - Configuration changes

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 Vendor and Customer Master Data functionalities in S/4 HANA

CVI Migration - Configuration changes

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 Vendor and Customer Master Data functionalities in S/4 HANA

CVI Migration - Configuration changes

Vendors: BP Roles FLVN00 (company data) FLVN01 (purchasing data)

Customers: BP Roles FLCU00 (company data) and FLCU01 (sales data)

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 Vendor and Customer Master Data functionalities in S/4 HANA

CVI Migration - Configuration changes

Customer/vendor account group, a BP grouping must be available. You can only

use the same business partner grouping if the customer number is equal to the vendor number in SAP S/4
Hana.

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 Vendor and Customer Master Data functionalities in S/4 HANA

CVI Migration - Configuration changes

After a successful data synchronization, the numeric intervals of the business partner must be changed to
internal. Set the last numbers from tables KNA1 (Customer) and LFA1 (Vendors).

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 BP – Vendor Master Creation

1. Introduction
The purpose of this document is to provide the users with the business process procedures to
perform transactions in SAP S/4 HANA FINANCE.

2. Create Business Partner

Purpose:
You want to create your Vendor / supplier as a business partner with whom you want to
conclude financial transactions. To do this, you must assign the roles FLVN00 - Finance Vendor and
FLVN01 - Centralised Procurement to your Vendor Account group.

Business Process Description Overview

Before you perform any business transactions with your “real” business partner (Vendor /
Supplier),
you need to create its master data in the system. A business partner is one of the following:
· A natural person
· An organization
· A group of people or organizations in which you have a business interest
You can assign several roles or functions to one business partner.
A role (= role category) specifies the characteristics a business partner must have before
you can perform certain transaction activities with that partner. The business partner roles
are used to record the functions of a business partner in a particular transaction.
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 BP – Vendor Master Creation

3. Double Click on FK01 Create

T-code FK01 or BP
Menu Path Accounting Financial Accounting Accounts PayableMaster records 
FK01 Create (or)
you can use  Maintain Centrally XK01 Create
This transaction code FK01 will route to BP transaction code

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 BP – Vendor Master Creation

3.1 Select Busienss partner as Organisation

To create a Business Partner enter the following fields as specified in the table below details and
then select create icon: (column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional
Field Name Description R/O/C User Action and Values
Business Partner Business partner number R Internally Created at the time
Of saving
Create in BP role Business partner role to Create Vendor R Choose Role FLVN00 for FI
vendor
Example FLVN00

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 BP – Vendor Master Creation
Grouping Vendor Account group R Select Vendor /BP account
Group
Example V001 –Local Vendor

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 BP – Vendor Master Creation

3.2 Update the below table input values

Field Name Description Values
Name Business Partner’s XXXXX Gulf Oil Company
Name
Search term 1 Search term used in AXXXXX
finding master data
Country Country in which the SA
partner is located
Street Partner’s address data Al Keesh Area
Postal Code/City Postal code 2134
City City in which the partner Al XXXXX
is located
Region State List to be provided to create the region codes
Language key Language key (e.g. for EN
correspondence)
Telephone 61-222-8931
Fax 61-222-9006
E-Mail [email protected]

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 BP – Vendor Master Creation

Press enter button to confirm the address details

Press page down button to get the below address details screen

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 BP – Vendor Master Creation

Press page down button to get the below email address details screen

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 BP – Vendor Master Creation

Click on close button to remove left side busienss partner search window

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 BP – Vendor Master Creation

3.3 Select Address Over view button to view the address details

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 BP – Vendor Master Creation

3.4 Select Payment transaction tab

Field Name Description Values
ID Bank details ID 1
Country Country in which the SA
Bank is located
Bank Key Bank Key (bank account 123456
no or Identification no
Bank Account Bank account no 123456

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 BP – Vendor Master Creation

3.5 Select Bank details and choose bank data to view the Bank
master details

3.6 Click on Status tab then see the central block check
box to block the BP centrally

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 BP – Vendor Master Creation

3.7 Select Vendor General data and validate the Account group
and Vendor –Internal

You can select Customer no in this tab if you have business transaction with same
Vendor to adjust the Business Financial transactions else leave blank

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 BP – Vendor Master Creation

3.8 Choose Company Code button

3.9 Select Company Code from Drop down list or press F4

or you can enter XXXX then Press enter Button

3.10 Select Vendor: Account Management tab

Field Name Description Values

Reconciliation acct Select Sundry 2300000 –Domestic Vendors Recon A/C
Creditors GL account

Sort key Slect Sory Key to 012

update in Line item

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 BP – Vendor Master Creation

3.11 Select Vendor: Payment Transaction tab

Field Name Description Values
Payment Terms Select Payment term to 0001
avail the Cash discount
Credit note Payment Select Credit note Payment 0001
Terms if any
Check Double Invoice Double invoice validation X
check box
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 BP – Vendor Master Creation

3.12 Select Vendor: Status (posting block) tab

Field Name Description Values
All Company Code Positng Block for this Vendor to all Leave blank
company codes
Selected Company Code Select This Check box for 1 company Leave blank
code to be blocked
Co Code Deletion Block Select this check box if you want to Leave blank
delete the BP
Co Code Deletion Flag Select this check box if you want to Leave blank
know the deletion indication for this BP

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 BP – Vendor Master Creation

3.13 Select With Holding tax tab (this is applicable for

Service Vendor group)
Field Name Description Values
With Holding Tax type Invoice / Receipt Select Invoice or receipt
With Holding Tax Code Select wht code for tax caluclation Select Invoice or receipt
Subject Select this check box for WHT Tax applicable if you
calucation select this check box
With Holding TaxC Receipient Individual or Company

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 BP – Vendor Master Creation

3.14 Select Vendor text tab to validate the language- English

3.15 Click on Save Button and see the message displayed as

Business Partner (Vendor) 100007 Created
Note: We can use BP transaction code to change or Dipaly the Busienss partner at
Company Code Level or Centrally (with Purchase organisation)

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 BP – Customer Master Creation

1. Introduction
The purpose of this document is to provide the users with the business process procedures to
perform transactions in SAP S/4 HANA FINANCE.

2. Create Business Partner

Purpose:
You want to create your Customer as a business partner with whom you want to
conclude financial transactions. To do this, you must assign the roles FLCU00 - Finance Customer
and FLCU01- Centralised Sales with sales organisation to your Customer Account group .

Business Process Description Overview

Before you perform any business transactions with your “real” business partner (Customer),
you
need to create its master data in the system. A business partner is one of the following:
· A natural person
· An organization
· A group of people or organizations in which you have a business interest
You can assign several roles or functions to one business partner.
A role (= role category) specifies the characteristics a business partner must have before
you can perform certain transaction activities with that partner. The business partner roles
are used to record the functions of a business partner in a particular transaction.

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 BP – Customer Master Creation

3. Double Click on FD01 Create

T-code FD01 or BP
Menu Path Accounting Financial Accounting Accounts ReceivableMaster records 
FD01 Create (or)
you can use  Maintain Centrally XD01 Create
This transaction code FD01 will route to BP transaction code

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 BP – Customer Master Creation

3.1 Select Busienss partner as Organisation

To create a Business Partner enter the following fields as specified in the table below details and
then select create icon:

Field Name Description R/O/C User Action and Values

Business Partner Business partner number R Internally Created at the time
Of saving
Create in BP role Business partner role to Create Customer R Choose Role FLCU00 for FI
Customer
Example FLCU00
Grouping Customer Account group R Select Customer /BP account
Group
Example Z001 –Sold to Partly

(column “R/O/C”, “R” = Required, “O” = Optional, “C” = Conditional

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BP – Customer Master Creation

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3.2 Update the below table input values

Field Name Description Values
Title Title of the Business 0003 -Company
Partner
Name Business Partner’s XXXX Oil & Gas Company
Name
Search term 1 Search term used in XXXX
finding master data
Country Country in which the SA
partner is located
Street Partner’s address Al Keesh Area
Data
Postal Code/City Postal code 21345
City City in which the Al XXXX
partner is located
Region State List to be provided to create teh region
Codes
Language key Language key (e.g. for EN
correspondence)
Telephone 61-222-8931
Fax 61-222-9006
E-Mail [email protected]

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 BP – Customer Master Creation

Press enter button to confirm the address details

Press page down button to get the below address details screen

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 BP – Customer Master Creation

Click on close button to remove left side busienss partner search window

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 BP – Customer Master Creation

3.3 Select Address Over view button to view the address details

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 BP – Customer Master Creation

3.4 Click on Status tab then see the central block check box to block
the BP centrally

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 BP – Customer Master Creation

3.5 Select Customer General data and validate the Account

group and Customer –Internal

You can select Vendor no in this tab if you have business transaction with same Customer to
adjust the Business Financial transactions else leave blank

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 BP – Customer Master Creation

3.6 Choose Company Code button

3.7 Select Company Code from Drop down list or press F4

or you can enter JGPC then Press enter Button

3.8 Select Customer: Account Management tab

Field Name Select Sundry Debtors 1200000 – Local Customer Recon A/C
GL account
Reconciliation acct Slect Sory Key to 031
update in Line item

Sort key Enter Authorisation 001

group

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 BP – Customer Master Creation

3.9 Select Customer: Payment Transaction tab

Field Name Description Values
Payment Terms Select Payment term to 0001
avail the Cash discount
Credit note Payment Select Credit note 0001
Terms Payment if any
Record payment Select check box X
history
Payment method Select Payment method C
 BP – Customer Master Creation

3.10 Select Customer: Correspondence

Field Name Description Values
Dunning Precedure Enter dunning procedure ifyou Leave blank
want to sned reminder notice for
default payments
Dunning Block If you don’t want to send Leave blank
reminder
notices then choose dunning block
Bank statement Select bank statement i nthe below 2 –Monthly statement
for accounts statement
 BP – Customer Master Creation

3.11 Select Customer: Status (posting block) tab

Field Name Description Values
All Company Code Positng Block for this Customer to all Leave blank
company codes
Selected Company Code Select This Check box for 1 company code to Leave blank
be blocked
Co Code Deletion Block Select this check box if you want to delete Leave blank
the BP
Co Code Deletion Flag Select this check box if you want to know the Leave blank
deletion indication for this BP
BP – Customer Master Creation

3.12 Click on ave Button and see the message displayed as

Business Partner (Customer) 10001 Created
Note: We can use BP transaction code to change or Dipaly the Busienss partner at
Company Code Level or Centrally (with Sales organisation)
Q&A