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Letter Writing (X)

The document provides examples of different types of formal letters and includes a homework section with prompts for writing additional letters. It demonstrates the format for formal letters and includes samples of a letter to the editor about switching to solar energy, a letter placing an order for office supplies, a complaint letter about a defective television, and a letter inquiring about a personality development course.

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Amrtha
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351 views6 pages

Letter Writing (X)

The document provides examples of different types of formal letters and includes a homework section with prompts for writing additional letters. It demonstrates the format for formal letters and includes samples of a letter to the editor about switching to solar energy, a letter placing an order for office supplies, a complaint letter about a defective television, and a letter inquiring about a personality development course.

Uploaded by

Amrtha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Letter Writing

Format of a formal letter

Sender’s address

Date

Receiver’s address

Subject:__________________________________________________________________

Salutation

Body of the letter

Para 1- Introduction

Para 2- Main content

Para 3- Conclusion

Complementary closure

EXAMPLE 1- Letter to the Editor

Write a letter to the editor of a daily newspaper, making a plea to the


common people to switch over to solar energy to conserve electricity and
limit electricity bills. You are Mukta/Mukesh, a resident of 456, Arya Samaj
Road, Karol Bagh, New Delhi-1100✕✕

456, Arya Samaj Road


Karol Bagh
New Delhi-1100✕✕

April __ __, 2023

Subject: Conservation of energy through Solar Energy.


Respected Sir
Through the esteemed columns of your reputed newspaper, I wish to make
the people aware of the growing need and demand of solar power. We all
know that earth is showing signs of deterioration due to excessive
pollution. Man has a desire to live a luxurious life and for that, he is over
consuming electricity. He doesn’t realize that overuse would exhaust the
treasure. We must conserve electricity which is the need of the hour.

But this conservation can only be done if we start tapping solar power.
Solar cookers, solar lanterns, solar heating and cooking systems, solar
water heater, etc., are available in the market that can help us save
electricity consumption.

Using solar energy is not just economical but a non-polluting source of


energy too. So, I request you to publish this letter in your newspaper to
make people aware of the need of conserving electricity and limiting
electricity bills. Public must pay attention to the dire need of switching
over to solar energy.
Thanking you.

Yours sincerely
Mukta/Mukesh

EXAMPLE 2- Letter to place an order

You are Arpan Kumar, Examination In charge, Greenways Public School,


Lakshmi Nagar, Delhi. Write a letter to place an order for office stationery
to Goodwill Stationery Mark, Sadar Bazar, Delhi mentioning the terms of
payment, discount and other necessary details.

Greenways Public School


Lakshmi Nagar
Delhi

April __ __, 2023

The Manager
Goodwill Stationery Mark
Sadar Bazar
Delhi
Subject- Placing order for office stationery.

Respected Sir

We would like to inform you that we have gone through the catalog shared
by you. We like the variety and prices that you have quoted. We would like
to confirm our order for the following office stationery.

S.No Item Quantity

1 A 4 size paper 10 reams

2 A 3 size paper 5 reams

3 Blue carbon paper 2 packets

4 Black carbon paper 2 packets

5 Ball point pens (Blue, Black and Red) 50 each

6 Office files 20

7 Rubber bands (big) 2 packets

We would request you to dispatch the order at the earliest. Kindly ensure that
the ordered items are not damaged or destroyed during transportation. The
payment would be debited to your bank account as soon as we receive the
order. We request you to give an additional discount of minimum 10% on the
bulk order.
Thanking you.

Yours faithfully
Arpan Kumar
Examination In charge

EXAMPLE 3- Letter of complaint

You are Vijay living at 77, Richard Apartments, Gurugram. You purchased a
television last week from Verma Electronics, Gurugram, but it is not
working properly. Write a complaint letter to the dealer to raise the issue
regarding the same with necessary details.
77, Richard Apartments
Gurugram

April __ __, 2023

The Manager
Verma Electronics
Gurugram

Subject- Complaint about defective television.

Respected Sir

I purchased a Sony 32 (80cm) W830K HD Smart Android LED TV with High


Dynamic Range (HDR) contrast, Alexa Compatibility KD32W830K on 10th
April, 2023, and the invoice no. is 3546.

The delivery for the television was done five days back but upon
installation I realized that it is not working. It refuses to work even after
installing it correctly and following all the instructions given in the manual
provided. The television also seems to show a rainbow screen confirming
the defect.

Please send your technician to repair it and if needed get it replaced with
a new and working device within the following week, at no extra cost since
the payment has already been done.
Hoping for an early response.

Yours faithfully
Vijay

EXAMPLE 4- Letter of enquiry

You are awaiting your class X results. Meanwhile, you would like to do a
short–term course in personality development. Write a letter to the
Director, Groom and Care Classes, Pune, inquiring about the details about
the course. You are Akash/Akansha of 250, Shivaji Road, Pune.
250, Shivaji Road
Pune XXXXXX

April _ _ , 2023

The Director
Groom and Care Classes
Pune

Dear Sir

Subject: Inquiry about short–term course in Personality Development

I came across your advertisement in the ‘Hindustan Times’ dated 9th April.
I would like to know in detail about the courses offered by your institute. I
have always been interested in such programmes and look forward to
learning from such useful programmes.

I would like to add further information that I am a class X student and wish
to pursue a course in Personality Development in the summer vacation
after my board exams.

Kindly send me all the details, including the duration and the fee
structure. Kindly tell me in detail the contents of the course as well. I am
also looking forward to knowing about the faculty too. Looking forward to
an early response.

Yours faithfully

Akash

HOMEWORK QUESTIONS

1. Write a letter to the Editor ‘Nav Bharat Times, New Delhi‘


showing your concern about unauthorized encroachment on
roads and market-places.

2. Write a letter to the Manager of Sports Freak Supplies, Sadar


Bazaar, Delhi placing an order for sports supplies for your
school, mentioning the items required, terms of payment,
discount and other necessary details. You are Raghav, the
Sports In charge of Doon Public School, Paschim Vihar, Delhi.

3. Write a letter to M/s. Oxford Publishing House, London


complaining that the books sent by them were not those you
had ordered for. Ask for a replacement. You are Varun Joshi,
Sector-20, Chandigarh.

4. You are Anamika, a student of class XII and resident of 33 D,


Ring Road, ITO, New Delhi, and wants to be a choreographer.
Write a letter to the Director, the National Institute of
Choreography, Noida, seeking information about their course,
admission procedure, eligibility criteria and other necessary
details.

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