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Event Checklist Template

This document is a checklist for loading a catering truck for an event. It lists over 100 items across various categories like food, beverages, supplies, equipment, and decorations to check for and load onto the truck. Ensuring everything is properly loaded and accounted for helps ensure a successful catered event delivery.

Uploaded by

Sharlene bedward
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
12 views

Event Checklist Template

This document is a checklist for loading a catering truck for an event. It lists over 100 items across various categories like food, beverages, supplies, equipment, and decorations to check for and load onto the truck. Ensuring everything is properly loaded and accounted for helps ensure a successful catered event delivery.

Uploaded by

Sharlene bedward
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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1 of 7

Catering Event Delivery Checklist


Date:
Order #:
Customer:
Contact person:
Primary phone number:
Secondary phone number:
Catering address:

Load Load
Pre-load Truck Pre-load Truck
Qty Check Check Qty Check Check
Event Information Food
Copy of contract [ ] [ ] [Hot food] [ ] [ ]
Directions/map [ ] [ ] [Hot food] [ ] [ ]
Special instructions [ ] [ ] [Hot food] [ ] [ ]
Contact info. [ ] [ ] [Hot food] [ ] [ ]
Invoice [ ] [ ] [Hot food] [ ] [ ]
Pen [ ] [ ] [Hot food] [ ] [ ]
Business cards [ ] [ ] [Cold food] [ ] [ ]
Credit card slips [ ] [ ] [Cold food] [ ] [ ]
Imprinter [ ] [ ] [Cold food] [ ] [ ]
[Other] [ ] [ ] [Cold food] [ ] [ ]
[Cold food] [ ] [ ]
Paper Supplies [Cold food] [ ] [ ]
Entrée plates [ ] [ ] Rolls/bread [ ] [ ]
Bowls [ ] [ ] Butter [ ] [ ]
Dessert/appetizer plates [ ] [ ] [Condiments] [ ] [ ]
Cold cups [ ] [ ] [Condiments] [ ] [ ]
Hot cups [ ] [ ] [Condiments] [ ] [ ]
Plastic packs [ ] [ ] [Dessert] [ ] [ ]
Napkins [ ] [ ] [Dessert] [ ] [ ]
Beverage napkins [ ] [ ] [Dessert] [ ] [ ]
Forks [ ] [ ]
Knives [ ] [ ] Beverage
Spoons [ ] [ ] Iced tea [ ] [ ]
Toothpicks [ ] [ ] Lemonade [ ] [ ]
Trash bags [ ] [ ] Cold water [ ] [ ]
Tablecloths [ ] [ ] Coffee [ ] [ ]
Salt packets [ ] [ ] Hot tea/water [ ] [ ]
Pepper packets [ ] [ ] Tea bags [ ] [ ]
Stirrers [ ] [ ] Ice [ ] [ ]
Sugar packets [ ] [ ] Lemons [ ] [ ]
Sweetener packets [ ] [ ] Limes [ ] [ ]
Straws [ ] [ ] Soft drinks [ ] [ ]
Plastic wrap/foil [ ] [ ] Milk [ ] [ ]
[Other] [ ] [ ] O.J. [ ] [ ]
[Other] [ ] [ ] Sparkling water [ ] [ ]
[Other] [ ] [ ] Beer [ ] [ ]
[Other] [ ] [ ] Wine [ ] [ ]
[Other] [ ] [ ] (See service bar checklist) [ ] [ ]
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[Other] [ ] [ ] [Other] [ ] [ ]
[Other] [ ] [ ] [Other] [ ] [ ]
3 of 7
Service Equipment Decorations/Props
Chafing dishes [ ] [ ] Table centerpieces [ ] [ ]
Steamtable [ ] [ ] Flower arrangements [ ] [ ]
Sterno [ ] [ ] Candelabras [ ] [ ]
Cambro [ ] [ ] Banners [ ] [ ]
Lrg. Salad bowls [ ] [ ] Balloons [ ] [ ]
Service trays [ ] [ ] Helium [ ] [ ]
Serving tongs [ ] [ ] Name tags [ ] [ ]
Serving spoons-slotted [ ] [ ] Guest registry [ ] [ ]
Serving spoons-solid [ ] [ ] [Other] [ ] [ ]
Serving ladles [ ] [ ]
Portion scoops [ ] [ ]
Serving spatulas [ ] [ ] Service Bar
Cake server [ ] [ ] Ice [ ] [ ]
Carving knives [ ] [ ] Beer kegs [ ] [ ]
Heat lamp [ ] [ ] CO2 [ ] [ ]
Cutting board [ ] [ ] Beer keg tap [ ] [ ]
Ice scoops [ ] [ ] Bottle beer [ ] [ ]
Serving tables [ ] [ ] Wine-box [ ] [ ]
Ice dispenser/container [ ] [ ] Wine-bottles [ ] [ ]
Service towels [ ] [ ] Bourbon [ ] [ ]
Service aprons [ ] [ ] Rum [ ] [ ]
Service cart [ ] [ ] Vodka [ ] [ ]
2/4-wheel dolly [ ] [ ] Gin [ ] [ ]
[Other] [ ] [ ] Tequila [ ] [ ]
Scotch [ ] [ ]
China/Glassware/Flatware Bloody Mary mix [ ] [ ]
Entrée plates [ ] [ ] Orange juice [ ] [ ]
Bread plate [ ] [ ] Club soda [ ] [ ]
Bowls [ ] [ ] Tonic [ ] [ ]
Dessert/appetizer plates [ ] [ ] Pineapple juice [ ] [ ]
Beverage glasses [ ] [ ] Sweet & Sour [ ] [ ]
Wine glasses [ ] [ ] Simple syrup [ ] [ ]
Coffee cups [ ] [ ] Coke [ ] [ ]
Saucers [ ] [ ] 7-Up [ ] [ ]
Entrée forks [ ] [ ] Water [ ] [ ]
Salad forks [ ] [ ] Lemons [ ] [ ]
Dessert forks [ ] [ ] Limes [ ] [ ]
Butter knives [ ] [ ] Oranges [ ] [ ]
Steak knives [ ] [ ] Cherries [ ] [ ]
Spoons [ ] [ ] Pineapple [ ] [ ]
Soup spoons [ ] [ ] Olives [ ] [ ]
Linen napkins [ ] [ ] Cocktail onions [ ] [ ]
Salt& Papper shakers [ ] [ ] Salt rimmer [ ] [ ]
Butter dishes [ ] [ ] Pour spouts [ ] [ ]
Creamers [ ] [ ] Cutting boards [ ] [ ]
Sugar bowls [ ] [ ] Knife [ ] [ ]
Sugar packet holders [ ] [ ] Blenders [ ] [ ]
[Other] [ ] [ ] Shakers [ ] [ ]
Plastic drink glass [ ] [ ]
Seating Equip./Supplies Plastic wine glass [ ] [ ]
Table linens [ ] [ ] Plastic champagne flute [ ] [ ]
Chairs [ ] [ ] Stirrers [ ] [ ]
Tables [ ] [ ] Cocktail picks/swords [ ] [ ]
Paper cloths [ ] [ ] Plastic wrap [ ] [ ]
[Other] [ ] [ ]
4 of 7

Catering Event Delivery Checklist


Date:
Order #:
Customer:
Contact person:
Primary phone number:
Secondary phone number:
Catering address:

Load Load
Pre-load Truck Pre-load Truck
Qty Check Check Qty Check Check
Event Information Food
Copy of contract [ ] [ ] [Hot food] [ ] [ ]
Directions/map [ ] [ ] [Hot food] [ ] [ ]
Special instructions [ ] [ ] [Hot food] [ ] [ ]
Contact info. [ ] [ ] [Hot food] [ ] [ ]
Invoice [ ] [ ] [Hot food] [ ] [ ]
Pen [ ] [ ] [Hot food] [ ] [ ]
Business cards [ ] [ ] [Cold food] [ ] [ ]
Credit card slips [ ] [ ] [Cold food] [ ] [ ]
Imprinter [ ] [ ] [Cold food] [ ] [ ]
[Other] [ ] [ ] [Cold food] [ ] [ ]
[Cold food] [ ] [ ]
Paper Supplies [Cold food] [ ] [ ]
Entrée plates [ ] [ ] Rolls/bread [ ] [ ]
Bowls [ ] [ ] Butter [ ] [ ]
Dessert/appetizer plates [ ] [ ] [Condiments] [ ] [ ]
Cold cups [ ] [ ] [Condiments] [ ] [ ]
Hot cups [ ] [ ] [Condiments] [ ] [ ]
Plastic packs [ ] [ ] [Dessert] [ ] [ ]
Napkins [ ] [ ] [Dessert] [ ] [ ]
Beverage napkins [ ] [ ] [Dessert] [ ] [ ]
Forks [ ] [ ]
Knives [ ] [ ] Beverage
Spoons [ ] [ ] Iced tea [ ] [ ]
Toothpicks [ ] [ ] Lemonade [ ] [ ]
Trash bags [ ] [ ] Cold water [ ] [ ]
Tablecloths [ ] [ ] Coffee [ ] [ ]
Salt packets [ ] [ ] Hot tea/water [ ] [ ]
Pepper packets [ ] [ ] Tea bags [ ] [ ]
Stirrers [ ] [ ] Ice [ ] [ ]
Sugar packets [ ] [ ] Lemons [ ] [ ]
Sweetener packets [ ] [ ] Limes [ ] [ ]
Straws [ ] [ ] Soft drinks [ ] [ ]
Plastic wrap/foil [ ] [ ] Milk [ ] [ ]
[Other] [ ] [ ] O.J. [ ] [ ]
Sparkling water [ ] [ ]
Service Equipment Beer [ ] [ ]
Chafing dishes [ ] [ ] Wine [ ] [ ]
Steamtable [ ] [ ] (See service bar checklist) [ ] [ ]
Sterno [ ] [ ] [Other] [ ] [ ]
Cambro [ ] [ ] [Other] [ ] [ ]
Lrg. Salad bowls [ ] [ ] [Other] [ ] [ ]
Service trays [ ] [ ]
Serving tongs [ ] [ ] Seating Equip./Supplies
Serving spoons-slotted [ ] [ ] Table linens [ ] [ ]
Serving spoons-solid [ ] [ ] Chairs [ ] [ ]
Serving ladles [ ] [ ] Tables [ ] [ ]
Portion scoops [ ] [ ] Paper cloths [ ] [ ]
Serving spatulas [ ] [ ] [Other] [ ] [ ]
Cake server [ ] [ ] [Other] [ ] [ ]
Carving knives [ ] [ ]
Heat lamp [ ] [ ] Decorations/Props
Cutting board [ ] [ ] Table centerpieces [ ] [ ]
Ice scoops [ ] [ ] Flower arrangements [ ] [ ]
Serving tables [ ] [ ] Candelabras [ ] [ ]
Ice dispenser/container [ ] [ ] Banners [ ] [ ]
5 of 7
Service towels [ ] [ ] Balloons [ ] [ ]
Service aprons [ ] [ ] Helium [ ] [ ]
Service cart [ ] [ ] Name tags [ ] [ ]
2/4-wheel dolly [ ] [ ] Guest registry [ ] [ ]
6 of 7
China/Glassware/Flatware Service Bar
Entrée plates [ ] [ ] Ice [ ] [ ]
Bread plate [ ] [ ] Beer kegs [ ] [ ]
Bowls [ ] [ ] CO2 [ ] [ ]
Dessert/appetizer plates [ ] [ ] Beer keg tap [ ] [ ]
Beverage glasses [ ] [ ] Bottle beer [ ] [ ]
Wine glasses [ ] [ ] Wine-box [ ] [ ]
Coffee cups [ ] [ ] Wine-bottles [ ] [ ]
Saucers [ ] [ ] Bourbon [ ] [ ]
Entrée forks [ ] [ ] Rum [ ] [ ]
Salad forks [ ] [ ] Vodka [ ] [ ]
Dessert forks [ ] [ ] Gin [ ] [ ]
Butter knives [ ] [ ] Tequila [ ] [ ]
Steak knives [ ] [ ] Scotch [ ] [ ]
Spoons [ ] [ ] Bloody Mary mix [ ] [ ]
Soup spoons [ ] [ ] Orange juice [ ] [ ]
Linen napkins [ ] [ ] Club soda [ ] [ ]
Salt& Papper shakers [ ] [ ] Tonic [ ] [ ]
Butter dishes [ ] [ ] Pineapple juice [ ] [ ]
Creamers [ ] [ ] Sweet & Sour [ ] [ ]
Sugar bowls [ ] [ ] Simple syrup [ ] [ ]
Sugar packet holders [ ] [ ] Coke [ ] [ ]
[Other] [ ] [ ] 7-Up [ ] [ ]
[Other] [ ] [ ] Water [ ] [ ]
[ ] [ ] Lemons [ ] [ ]
[ ] [ ] Limes [ ] [ ]
[ ] [ ] Oranges [ ] [ ]
[ ] [ ] Cherries [ ] [ ]
[ ] [ ] Pineapple [ ] [ ]
[ ] [ ] Olives [ ] [ ]
[ ] [ ] Cocktail onions [ ] [ ]
[ ] [ ] Salt rimmer [ ] [ ]
[ ] [ ] Pour spouts [ ] [ ]
[ ] [ ] Cutting boards [ ] [ ]
[ ] [ ] Knife [ ] [ ]
[ ] [ ] Blenders [ ] [ ]
[ ] [ ] Shakers [ ] [ ]
[ ] [ ] Plastic drink glass [ ] [ ]
[ ] [ ] Plastic wine glass [ ] [ ]
[ ] [ ] Plastic champagne flute [ ] [ ]
[ ] [ ] Stirrers [ ] [ ]
[ ] [ ] Cocktail picks/swords [ ] [ ]
[ ] [ ] Plastic wrap [ ] [ ]
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