FOR PURCHASE OF GOODS (e.g.

Office Supplies, Photocopy)- Signature of Inspectors/BAC Members

must be on the face of the Receipt/Invoice

 Collection Receipt
 Photocopy of Check Issued
 Disbursement Voucher(DV)
 Sales Invoice

Supporting Documents:

 Inspection and Acceptance Report (with an attached photo of the actual item with the
Inspectorate and Property custodian in the school vicinity regardless of the amount)
 Purchase Order (P.O)- all details filled-up
 Abstract of Canvass(all details filled-up)
 Canvass/Price Quotation from 3 suppliers w/ Tel no.
 Complete name of the Supplier
 Complete name of the Supplier representative
 Signature
 Establishment Contact number
 Price Quotation- should not be computerized
 Distribution List (if applicable)
 BAC Resolution
 Purchase Request (all details filled-up)
FOR PURCHASE OF GOODS: (e. g. Office Supplies, Photocopy)-Signature of Inspectors/BAC Members
must be on the face of the receipt/Invoice

 Collection Receipt
 Photocopy of Check Issued
 Disbursement Voucher (DV)
 Sales Invoice

Supporting Documents:

 Inspection and Acceptance Report(with an attached photo of the actual item with the
Inspectorate and Property Custodian in the school vicinity regardless of the amount)
 Purchase Order (P.O)-all details filled –up
 Abstract of Canvass(all details filled-up)
 Canvass/Price Quotation from 3 suppliers w/ Tel No.
 Complete name of the Supplier
 Complete name of the Supplier representative
 Signature
 Establishment Contact number
 Price Quotation-should not be computerized
 Distribution List (f applicable)
 BAC Resolution
 Purchase Request(all details filled-up)
Claim for Security/Janitorial Services

 Photocopy of Check Issued

 Disbursement Voucher
 Payroll
 Form 48/DTR for minimum wage or Certification if HONORARIUM
 MOA/Contract

Claim for Security/Janitorial Services

 Photocopy of Check Issued

 Disbursement Voucher
 Payroll
 Form 48/DTR for minimum wage or Certification if HONORARIUM
 MOA/Contract

Claim for Security/Janitorial Services

 Photocopy of Check Issued

 Disbursement Voucher
 Payroll
 Form 48/DTR for minimum wage or Certification if HONORARIUM
 MOA/Contract

Claim for Security/Janitorial Services

 Photocopy of Check Issued

 Disbursement Voucher
 Payroll
 Form 48/DTR for minimum wage or Certification if HONORARIUM
 MOA/Contract

Claim for Security/Janitorial Services

 Photocopy of Check Issued

 Disbursement Voucher
 Payroll
 Form 48/DTR for minimum wage or Certification if HONORARIUM
 MOA/Contract
Claim for Travel: EO 298 expenses must be economical

 Photocopy of Check Issued

 Disbursement Voucher (DV)
 Itinerary of Travel Appendix 45
 Certificate of Travel completed Appendix 47
 Memo/Authority to Travel
 Bus Tickets/COA Form (V-Hire,tricycle,jeep,habal-habal)
 Certificate of Appearance
 Accomplishment Report

Claim for Travel: EO 298 expenses must be economical

 Photocopy of Check Issued

 Disbursement Voucher (DV)
 Itinerary of Travel Appendix 45
 Certificate of Travel completed Appendix 47
 Memo/Authority to Travel
 Bus Tickets/COA Form (V-Hire,tricycle,jeep,habal-habal)
 Certificate of Appearance
 Accomplishment Report

Claim for Travel: EO 298 expenses must be economical

 Photocopy of Check Issued

 Disbursement Voucher (DV)
 Itinerary of Travel Appendix 45
 Certificate of Travel completed Appendix 47
 Memo/Authority to Travel
 Bus Tickets/COA Form (V-Hire,tricycle,jeep,habal-habal)
 Certificate of Appearance
 Accomplishment Report
For Purchase of Semi-Expendable Items- Signature of Inspectors/BAC Members on the face of the
Receipt/Invoice

 Collection Receipt
 Photocopy of check Issued
 Disbursement Voucher (DV)
 Sales Invoice
Supporting Documents:
 Inspection and acceptance Report(with an attached photo of the actual item with the
Inspectorate & Property Custodian in the school vicinity regardless of the amount)
 Purchase Order (P.O)- all details filled-up
 Abstract of Canvass(all details filled-up)
 Canvass /Price quotation from 3 suppliers w/ Tel. no.
o Complete name of the supplier
o Complete name of Supplier representative
o Signature
o Establishment Contact number
o Price Quotation-should not be computerized
 Distribution List (if applicable)
 Inventory Custodian Slip
 BAC Resolution
 Purchase Request(all details filled-up)
FOR REPAIR OF SCHOOL BUILDING/CONSTRUCTION EXPENSES:

MATERIALS:

 Photocopy of Check Issued

 Disbursement Voucher(DV)
 Collection Receipt
 Sales Invoice
 Program of Works
o Program Title
o Scope of Work
o Complete Materials
o Specify/Indicate labor Charges-not exceed 35 %

Supporting Documents:

 Inspection and acceptance Report(with an attached photo of the actual item with the
Inspectorate& Property Custodian in the vicinity)
 Purchase order (P.O)-all details filled-up
 Abstract of canvass (all details filled-up)
 Canvass/Price Quotation from 3 suppliers with Tel no.
o Complete Name of Supplier
o Complete Name of Supplier Representative
o Signature
o Establishment contact number
o Price Quotation-should not be computerized
 Waste Materials Report
 BAC Resolution
 Purchase Request(all details filled-up)

For Purchase of Semi-Expendable Items- Signature of Inspectors/BAC Members on the face of the
Receipt/Invoice

 Collection Receipt
 Photocopy of check Issued
 Disbursement Voucher (DV)
 Sales Invoice
Supporting Documents:
 Inspection and acceptance Report(with an attached photo of the actual item with the
Inspectorate & Property Custodian in the school vicinity regardless of the amount)
 Purchase Order (P.O)- all details filled-up
 Abstract of Canvass(all details filled-up)
 Canvass /Price quotation from 3 suppliers w/ Tel. no.
o Complete name of the supplier
o Complete name of Supplier representative
o Signature
o Establishment Contact number
o Price Quotation-should not be computerized
 Distribution List (if applicable)
 Inventory Custodian Slip
 BAC Resolution
 Purchase Request(all details filled-up)

FOR UTILITIES ( e.g. VECO,CEBECO,MCWD, INTERNET,ETC.)

 Photocopy of Check Issued
 Disbursement Voucher (DV)
 Official Receipt
 Statement of Account
FOR UTILITIES ( e.g. VECO,CEBECO,MCWD, INTERNET,ETC.)
 Photocopy of Check Issued
 Disbursement Voucher (DV)
 Official Receipt
 Statement of Account

FOR UTILITIES ( e.g. VECO,CEBECO,MCWD, INTERNET,ETC.)

 Photocopy of Check Issued
 Disbursement Voucher (DV)
 Official Receipt
 Statement of Account