BUILDING MAINTENANCE

AND
MANAGEMENT I
AP225 : BACHELOR OF ESTATE MANAGEMENT (HONS)
Fakulti Senibina, Perancangan & Ukur,
Kompleks Tahir Majid
UNIVERSITI TEKNOLOGI MARA
DR. Noraliza Basrah
Nurzafira Zainul Abidin
Sr Dr Nur Lesya Firsya Binti Johaimi Ling
 LESSON 8
PLANNED INSPECTION

https://youtu.be/0m1q8QKxdWE?si=TN4-6PbV1lVD47kn
 PLANNED INSPECTION

DEFINITION
■ Preparing a
schedule of
facilities to be
maintained at
their present
condition
 OBJECTIVES OF
PLANNED INSPECTION

TO DETECT DEVIATION

TO CHECK
TO ASCERTAIN PREVIOUS WORK
CAUSE OF DONE IN
DEVIATION ACCORDANCE WITH
INSTRUCTION
 ADVANTAGES OF
PLANNED INSPECTION

MORE ACCURATE
UP-TO-DATE PREDICTION OF MORE WORK
RECORDS MAINTENANCE CAN BE DONE
REQUIREMENTS

TIMELY REPAIRS
REDUCTION OF
WILL EXTEND
RISK OF
THE LIFE OF THE
BREAKDOWNS
COMPONENTS
 MAINTENANCE INSPECTIONS
• Safety Inspections
Safety inspections can include everything from checking and restocking first aid
kits to inspecting fall protection and harness equipment. It can also include
checking those components of machinery and equipment that are critical for safe
operation.

• Failure Finding Inspections

These inspections check the operation of back-up or protective devices that cannot
be readily checked unless a primary system fails. Failure instances must be
simulated to test these components of equipment or machinery.

• Lighting Inspections
Bulbs should be checked regularly and replaced in a group when they begin to fail
for efficiency. In addition, a technician should examine controls, filters, and baffles
on transformer systems as well as cables, hardware, and gaskets on exterior lights.

• Electrical Inspections
Begin with simple battery replacement in smoke and carbon monoxide detectors as
well as flashlights and testing equipment. Timers and photocells should be
inspected and exhaust fans should be cleaned regularly.
 • HVAC Inspections
Air intake, filers, motors, and ductwork should be inspected and
cleaned regularly. Technicians should check drainage functioning
of condensation pans and secure loose panels, guards, and
hardware. Safety equipment and controls should also be
checked.
• Building interior inspections
Check walls, ceilings, and floors for damage, leaks, or other
deterioration. Be sure to remove hazards and ensure proper
operation of doors and locks. Restroom areas should be inspected
for problems, and alarms should be tested.
• Building exterior inspections
Check paint, walls, windows, and doors for damage regularly as
well as any foliage that may damage the walls or foundation.
Inspect the roof, drains, and gutters. Inspect sidewalks, driveways,
and railings for hazards and damage. The overall campus should
be inspected for debris as well as outdoor hazards like fallen
branches.
• Plumbing inspection
This system should be checked at least once a year for leaks, noises, and damage. Water
boosters, water chillers, condenser fans, and circulation pumps must be lubricated, and
water boilers and heaters should be fire-tested. Sewage and sump pumps should be
inspected regularly and replaced as needed.
 SIX (6) KEY QUESTIONS TO INSPECTION
WHEN should the building be inspected?

WHAT should be inspected?

WHAT MAINTENANCE WORK should be done as a result of the inspection?

At which level of deterioration should a component be REPAIRED?

At which level of deterioration should a component be REPLACED?

Should PREVENTIVE MAINTENANCE be carried out?

INSPECTION PROCESS REQUIREMENTS:

Inspection Who to Tools /

Qualification
Log Book inspect? equipment
Inspections
 Tools/
Equipment's
Example:
The Use of Building Inspection Log Book

Instruction Log sheet content

■ This log book is to be used at ■ Common defects are grouped
quarterly interval for inspection of under various building elements
defects. listed on the extreme left of the log
sheets.
■ The first inspection should start
after the completion of general ■ Immediately to the right of the
repairs and redecoration work. common defects, there are 2
columns identifying the responsible
■ The record should be kept and parties to carry the remedial work.
presented to the maintenance
officer (MO) when he attends to ■ Further right half of the log sheet is
your request on the reported for user to fill in the dates when the
defects. defects is discovered, and the date
when it is rectified
■ A thorough inspection on the
building is done and recorded in
the log sheets.
Example:
 SAMPLE
 ROOF
 FRAMEWORK
 CEILING
 FLOOR
 WALL
 WALL & FLOOR
FINISHES
 DOORS &
WINDOWS
 FITTINGS
SAMPLE

 ELECTRICAL
 CEILING LIGHTING
 FAN
 SOCKET OUTLETS
 SWITCHES
 MECHANICAL
 GAS
INSTALLATIONS
 PUMPING SYSTEM
 LIFT
 FIRE HOSEREEL
 FUEL DISPENSER
 TOILET EXHAUST
FAN
 FUME CUPBOARD
 AIRCONDITIONING
 SAMPLE
 EXTERNAL WORKS
 PLUMBING
 SANITARY FITTINGS
 MISCELLANEOUS
 FIELD
 PLANTS IN BUILDING
 FOOTPATH
 TIMBER FLOOR
 WATER TANKS
 FLOOR
 OPEN DRAIN
 BASIN, SINK, WC
 LOCKS & HINGES
 CARPET, CURTAINS,
BLINDS
 AWNING
 THE APPROACH TO
BUILDING ASSESSMENT FOR DEFECT

BUILDING DEFECTS *Building consultants

consists of the following:
MAJOR DEFECTS MINOR DEFECTS a) Building surveyors,
architects, engineers,
material scientists
*BUILDING REPAIR
CONSULTANTS CONTRACTORS experienced in
architectural defects
BUILDING
DIAGNOSTIC b) Professional engineers
SPECIALIST
for structural defects
REPAIR
CONTRACTORS
MAINTENANCE PERSONNEL TO INVESTIGATE
SEVERITY OF DEFECTS

• Assessment • Assessment report, • Repair works and

programmes recommendations, remedial of defects
repair
specifications

BUILDING
BUILDING REPAIR
DIAGNOSTIC
CONSULTANTS CONTRACTORS
SPECIALIST
EXAMPLE: Access problem
(When internal maintenance work can be carried out?)
 INSPECTION CHECKLIST
■ Where buildings are so variable that a standard
form cannot be employed, a checklist may be
helpful as a reminder to the building inspector.
■ Items to be examined and reported will vary
according to the building types
■ A general checklist might well take the following
form and elements:-
(source: Miles & Syagga, 1987)
INSPECTION CHECKLIST ELEMENTS
ROOF
• Gutters
– Covering ■ Materials
■ Description ■ Size
■ Finishes ■ Condition
■ General condition ■ Defects
■ Repairs required ■ Repairs required

■ Estimated life • Rainwater pipes

■ Materials
– Eaves
■ Size
■ Construction ■ Condition
■ Projection ■ Defects
■ Defects ■ Repairs required
■ Repairs required
 INSPECTION CHECKLIST ELEMENTS
ROOF (continued)

■ Rain penetration insulation ■ Storage tank

– Condition – Material
– Required repairs – Capacity
■ Interior – Age & estimated life
– Access – Support
– Construction – Cover
– Boarded areas – Conditions
– Condition of timbers ■ Pipe works
infestation – Material
– Immediate repairs required – Conditions / leaks
– Estimated life of main – Estimated life
structure
INSPECTION CHECKLIST ELEMENTS

WALLS WINDOWS
■ Materials used ■ Type
■ External finish ■ Material
■ Condition (note any ■ Sub-frame
cracks) ■ Sill
■ Pointing ■ Position in rebate
■ Decoration ■ Finish
– Materials used ■ Glazing
– Condition ■ Condition
■ Any replacement needed
■ Work to be done
INSPECTION CHECKLIST ELEMENT
BALCONIES AND
EXTERNAL DOORS VERANDAHS
■ Type ■ Construction
■ Material ■ Rail
■ Fame ■ Finish
■ Threshold ■ Any replacement
■ Finish needed
■ Condition ■ Work to be done
■ Any replacement
needed
■ Work to be done
 INSPECTION CHECKLIST ELEMENTS
■ FOUNDATION ■ FLASHINGS
– Subsoil ( use to direct water away from critical
– Construction areas of the roof,)

– Settlement – Materials
– Defects – Position
– Adequacy
■ AIR-BRICKS
– Work to be done
– Type
– Size
– Position
– Obstructions
– Any action needed
INSPECTION CHECKLIST ELEMENTS
 DAMP-PROOF COURSE
Obstructions
Height above the ground level
Height above the floor level
Continuity
Pointing
Any action needed
INSPECTION CHECKLIST ELEMENTS

FLOORS STAIRCASES
■ Construction ■ Construction
■ Stability ■ Stability
■ Finish ■ Finish
■ Surface condition ■ Treads
■ Expansion joints – Finish, nosing, condition

■ Access traps ■ Defects or damage

■ Defects or damage ■ Railings

■ Any replacement needed ■ Any replacement needed

■ Work to be done ■ Work to be done

INSPECTION CHECKLIST ELEMENTS

INTERNAL FINISHES FITTINGS

■ Plaster ■ Decorations
– Ceiling – Materials
– Walls – Standard
– Finish – Condition
– Work to be done – Work to be done
■ Woodwork
– Condition ■ Electricity service
– Any infestation – Report from specialist, if
– Decorative repair necessary
– Work to be done
 INSPECTION CHECKLIST ELEMENTS
WATER SERVICE TYPES
■ Main supply ■ Cold water service
– Position – Material
– Type – Condition
– Repairs or action needed
■ Rising
– Material ■ Hot water service
– Position – Storage
– Condition – Material
– Repairs or action – Immersion heater
needed – Repairs or action needed
– Work to be done
INSPECTION CHECKLIST ELEMENTS
DRAINAGE
■ Drains  Septic tanks
– Material Size & capacity
– Size Outfall

■ Outfall ■ Cesspools  Waste-pipes

– Foul – Size Materials
– Storm water Size
– Capacity
■ Interceptor – Overflow

■ Fresh-air inlet
Cesspools
■ Manholes
– Construction
– Covers
– Rendering
– Channels
– Benching
 INSPECTION CHECKLIST ELEMENTS

■ OUTBUILDINGS ■ BOUNDARIES
– Description – Unmarked boundaries?
– Condition ■ Marking to be done
– Fences
■ GROUNDS AND GARDENS
■ Material
– Driveways
■ Condition
– Path – Walls
– Lawns ■ Materials
– Gardens ■ Condition
– Hedges – Gates
– Trees ■ Materials
– Work to be done ■ Condition
 GENERAL REMARKS

■ The checklist above would be issued as a general

reminder to building inspectors
■ It would not be necessary to report in full on every item
for each building
■ It is made comprehensive so that nothing should be
forgotten
■ It is up to his / her judgement in deciding items to be
closely examined.
 SAMPLE

Building Inspection Checklist - Internal

Room no: 1st inspection: 2nd inspection

Item surface position installation operation general

Floor skirting

Walls

Ceiling

Door fittings

Fixtures

Water supply

Lights & sockets

VIDEO ON ARCHITECTURAL FAILURES