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MS Word

The document discusses the basic features and functions of Microsoft Word 2010, including how to start Word, explore the main window components like the ribbon, rulers, views and status bar. It also covers the backstage view options for opening, saving, printing and creating new documents.

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Shariful Asgar
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23 views7 pages

MS Word

The document discusses the basic features and functions of Microsoft Word 2010, including how to start Word, explore the main window components like the ribbon, rulers, views and status bar. It also covers the backstage view options for opening, saving, printing and creating new documents.

Uploaded by

Shariful Asgar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Word Tutorial

Microsoft Office Word allows you to create and edit personal and
business documents, such as letters, reports, invoices, emails and
books. By default, documents saved in Word are saved with
the .docx extension.
Microsoft Word can be used for the following purposes –
 To create business documents having various graphics
including pictures, charts, and diagrams.
 To store and reuse readymade content and formatted
elements such as cover pages and sidebars.
 To create letters and letterheads for personal and business
purpose.
 To design different documents such as resumes or invitation
cards etc.
 To create a range of correspondence from a simple office
memo to legal copies and reference documents.
In this chapter, we will discuss how to get started with Word 2010.
We will understand how to start a Word 2010 application in simple
steps. Assuming you have Microsoft Office 2010 installed in your PC,
to start the Word application, follow these steps –
Step 1 − Click the Start button.
Step 2 − Click the All Programs option from the menu.
Step 3 − Search for Microsoft Office from the submenu and click
it.
Step 4 − Search for Microsoft Word 2010 from the submenu and
click it.

This will launch the Microsoft Word 2010 application and you will
see the following window.
Explore Window in Word:
In this chapter, we will understand how to explore Window in Word
2010. Following is the basic window which you get when you start
the Word application. Let us understand the various important parts
of this window.

File Tab
The File tab replaces the Office button from Word 2007. You can
click it to check the Backstage view. This is where you come when you
need to open or save files, create new documents, print a
document, and do other file-related operations.
Quick Access Toolbar
This you will find just above the File tab. This is a convenient resting
place for the mostfrequently used commands in Word. You can
customize this toolbar based on your comfort.
Ribbon

Ribbon contains commands organized in three components −

 Tabs − These appear across the top of the Ribbon and contain
groups of related commands. Home, Insert, Page Layout are
examples of ribbon tabs.
 Groups − They organize related commands; each group name
appears below the group on the Ribbon. For example, group of
commands related to fonts or group of commands related to
alignment, etc.
 Commands − Commands appear within each group as
mentioned above.
Title bar

This lies in the middle and at the top of the window. Title bar shows
the program and document titles.

Rulers

Word has two rulers - a horizontal ruler and a vertical ruler. The
horizontal ruler appears just beneath the Ribbon and is used to set
margins and tab stops. The vertical ruler appears on the left edge of
the Word window and is used to gauge the vertical position of
elements on the page.

View Buttons

The group of five buttons located to the left of the Zoom control,
near the bottom of the screen, lets you switch through the Word's
various document views.

 Print Layout view − This displays pages exactly as they will


appear when printed.
 Full Screen Reading view − This gives a full screen view of the
document.
 Web Layout view − This shows how a document appears when
viewed by a Web browser, such as Internet Explorer.
 Outline view − This lets you work with outlines established using
Word’s standard heading styles.
 Draft view − This formats text as it appears on the printed page
with a few exceptions. For example, headers and footers aren't
shown. Most people prefer this mode.
Document Area

This is the area where you type. The flashing vertical bar is called
the insertion point and it represents the location where text will
appear when you type.

Status Bar

This displays the document information as well as the insertion


point location. From left to right, this bar contains the total number
of pages and words in the document, language, etc.

You can configure the status bar by right-clicking anywhere on it


and by selecting or deselecting options from the provided list.

Backstage View in Word


Getting to the Backstage View is easy: Just click the File tab,
located in the upper-left corner of the Word Ribbon. If you already
do not have any opened document, then you will see a window
listing down all the recently opened documents as follows –

The backstage view will have following options −

S.N
Option & Description
o

Save
1 If an existing document is opened, it will be saved as is, otherwise it
will display a dialogue box asking for the document name.

Save As
A dialogue box will be displayed asking for document name and
2
document type, by default it will save in word 2010 format with
extension .docx.

Open
3
This option is used to open an existing word document.

Close
4
This option is used to close an open document.
Info
5
This option displays information about the opened document.

Recent
6
This option lists down all the recently opened documents

New
7
This option is used to open a new document.

Print
8
This option is used to print an open document.

Save & Send


9 This option will save an open document and will display options to
send the document using email, etc.

Help
10
This option is used to get the required help about Word 2010.

Options
11
This option is used to set various option related to Word 2010.

Exit
12
Use this option to close the document and exit.

Opening New Document

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