MANUAL

of
Terms and Conditions
of Employment

PERSONNEL DEPARTMENT
Government of the Republic of
Trinidad and Tobago
 MANUAL
- o f ■

Terms and Conditions

o f Employment
 FOREWORD

This manual has been prepared by the. Conditions of Service Division o f the Personnel
Department with the objective o f assisting personnel officers in the Civil Service and in Statutory
Authorities subject to the Statutory Authorities Act, Chapter 24:01, in the administration and
application of rules, regulations and circular instructions relating to the terms and conditions of
employment o f monthly-paid officers.

The manual embodies those rulings, guidelines, interpretations and clarifications most
frequently sought o f the Conditions o f Service Division in respect of the subject areas listed in
the Contents and includes references to relevant authorities. The opportunity has also been taken
to summarize the conditions under which the principal allowances/benefits/facilities are applicable.

Circulars/Circular Memoranda mentioned in the manual are reproduced for ease o f reference
at Sections II and III herein. It is, o f course, essential that this manual be read in conjunction with
the relevant provisions o f the Civil Service Regulations, Chapter 23:01, the Public Service
Commission Regulations, Chapter 1:01 or the Travelling Allowances Regulations, Chapter
23:50, as may be appropriate.

' Cases which are not covered by this manual or in which further guidance or interpretation
is necessary should be referred to the Chief Personnel Officer for attention.

Roland G. Baptiste,
Chief Personnel Officer.

14th September, 1989

 CONTENTS

Page No.

FOREWORD ................ ... ... ,.. ................. ...

SECTION I

HOURS OF WORK ....................................................................................... "3

A. Number o f Working Hours Per Week to which Officers are Conditioned 3
B. Period during which Normal Work Day is to be Accommodated ... 3
C. Variation o f Hours o f Arrival at and Departure from Work ... 3
D. Lunch Hour/Meal Break for Officers ... ... ... ... 3
E. Number o f Off Days to be Granted to Officers ... .... 4

TREATMENT OF TIME WORKED IN EXCESS OF NORMAL WORKING HOURS 5

A. Grant o f Time Off for Excess Hours Worked ... ... 5

B. P a y m en t o f Overtime for Excess Hours Worked ... ... 6
C. Formula for Determination of Officer’s Basic Hourly Rate ... 7
D. Overtime Continuing beyond the End of the Normal Work Day . 7
E. Payment o f Overtime when Called Out to Work ... ... . 7
F. Payment o f Overtime to Messengers ... ... ... ... . 7
^■G. Compensation to Officers Who are Required to Work Through
Lunch Hour ... ... ... ... ... ... . 7

LEAVE ................. ... ............................ .............................. 9

•v .'" A .. Annual (Vacation) Leave ... ... ... ... 9
'B. Casual Absences from Duty ... ... ... ... 1'5
' C. Sick Leave ... ... ... ... ... ... 15
- D. Extensions o f Sick Leave ... ... ... ... 16
'E. Lea^e o f Absence with Pay to Attend Coursean Trade Unionism 17
'F. Leave o f Absence without Pay 18
^G. Grant o f Time O ff 20
' H. Maternity Leave 22
-I. Bereavement Leave . 22
'J . Duty Leave ... 23
'K. Special Duty Leave 23
‘L. Special Leave ... 23
 i'age mo.

SECTION I - C o n tin u e d

T R A V E L L I N G A N D SUBSISTEN CE ALLO W ANCES ... ... ... ••• 24

A. A dvances to be G ra n ted to Officers ... ••• ••• ••• 24

B. U p keep an d M ileage/Kilometric Allowance ... ... ... ... 26

C. M ileage/K ilom etric Allowances ... ... ... ... ... 28

(U n d e r R egulation 16 o f the Travelling Allowances R egulations
C h a p te r 2 3:5 0) ... .................. ••• • ••• ••• 28

D. H ire d /A lte rn ativ e Means o f T ra n s p o rt ••• ••• ••• ••• 28

E. H o m e to Office Travelling ... ... ... ... ••• ••• 29

F. D e p recia tio n Allowance ... ••• ••• .. . ••• ------ ••• 31

G. Sea Blast Allowance .... ... ... — ••• •••■'- ••• 32

H. Travelling betw e en T rinid ad and T o b ag o ... ••• ••• 32

I. C h a u ffe u r Allowance ... ... ... ... ... ... 34

J. Subsistence Allowance ... ... ••• ... ••• 34

K. Meal Allow ance/Provision o f a Meal ... ... ... ... ... 38

M IS C E L L A N E O U S ALLOWANCES .................. .................. ............................... 40

A. O n Call Allowance ... ... ... ... ----------- ...- ...~ 40 -

B. S hift B onus ... ... ... ... ... ... ... ... 40

C. C ost o f Living Allowance ... ... ... ... ... ... 41

T R A N S F E R BETW EEN T R IN ID A D AND T O B A G O ........................... ............. ... 44

A. Eligibility for T e m p o ra ry (Tobago) A llow ance ... ... ... ... 44

B. C o n d itio n s for the G rant o f Housing Facilities ... ... ... ... 44

C. M itigating Circum stances for N o t S urrendering T en a n cy ... ... 44

D. H ousing Facilities ... ... , ... ...... . ..... ... 44

E. C ircum stan ces where Housing Facilities are N o t Applicable ■; — ' ' ... 45

F. H otel A c c o m m o d a tio n ... ... ... ... ... ... ... 45

G. Special Allowance ... ... ... ... ... ... ... 45

H. C ircum stances where Special A llow ance is N o t Payable ••• 46

I. T ra n s p o rta tio n o f M otor Vehicle ••• ... ... ... 46

J. P a y m e n t o f Allowances on First A p p o in tm e n t ... ... — ... 46

iv '
 C O .N .T E N T S - C o n tin u e d

’age No. Page No.

SECTION I - Concluded
24
UNIFORMS ............................................................ ... ...... 47
24
A. Categories of Officers Who are Entitled to Uniforms ... ...... 47
26
B. Eligibility o f Officers for Uniforms ... ... ... ...... 49
28
C. Compensation in Lieu of Uniforms Not Issued ... ... ...... 49
28 D. Compensation in Lieu o f Shoes Not Supplied ... ... ... ... 49
28
E. Compensation Payable where Officer is Unable to Wear Shoes Provided
29 Under Contract ... ... ... ... ... ...... 49

31 F. Compensation Not Payable where Officer Refuses to Accept Items

. o f Uniforms including Shoes Provided Under Contract ... ... 49
32
G. Record to be Kept o f Uniforms Issued to Officers ... ... ... 49
32
34 EMPLOYMENT ON CONTRACT ............................... ... .............................. 50
34 A. Principles which Govern Contract Employment ... ... ... 50
38 B. Contract Gratuity ... ... ... ... ... ... ... 50

40 C. Annual (Vacation) Leave ... ... ... ... ..., ... 51

Dr Sick Leave ... ... ... .... ... ... ... 51
40 -
40 $E. Quarters ... ... ... ... ... ... ... . 51

41 F. Private Accommodation in Li'ew o f Quarters ... ;. ... ,. ... ... 51

G. Hotel Accommodation ... ... ... ... ... ... ... 52
44
H. Passages ... ... ... ... ... ... ... ... 52
44
I. Baggage Allowance ... ... ... ... ... ... ... 53
44
J. Conditions Applicable where Husband and Wife are Both Employed.
44
on Contract by Government ... ... ... ... ... ... 53
44
K. Determination o f Contract . ... ... ... ... ... ... 53
45
45
45
46

46

46
 Page N o.

SE C T IO N II

P E R S O N N E L D E P A R T M E N T C IR C U L A R S /
C IR C U L A R M E M O R A N D A / C IR C U L A R L E T T E R S

E s ta b lis h m e n t o f the P ersonnel D e p a r t m e n t , Ministry o f H om e Affairs —

No. 2 d a te d J a n u a ry 4, 1967 ... . ... ... .................. , 56

A cting A p p o in tm e n ts — No. 6 d a te d April 11, 1967 ... ... . ... 58

Daily-Paid Officers Acting in M o n th ly -P a id Posts — V a catio n Leave Eligibility —

No. 8 d a te d J u n e 8 , 1967 ... ... ... ... ... ... ... 59

In c rem en tal D ates o f Officers Who R esu m e D u ty in T h e ir S ubstantive Posts

A fte r No-Pay Leave O th e r th a n N o-P ay S tu d y Leave — No. 5 d a te d .F e b ru a ry
16, 1 968 .................. ... ... . ... . . ... . ......... ... 60

A bsence fro m D u ty w ith o u t Leave — No. 1 d a te d F eb ru a ry 25, 1970 ... 61

Shift B o nus — No. 2 d a te d May 4, 1 9 7 0 ... ... ... ... 63

C hanges in Provisions o f the Travelling A llow ances R egulations —

No. 5 d a te d J u ly 16, 197 0 ... ... ... ... .... ... 64

O n Call D u ty Allowance — No. 6 d a t e d J u ly 24, 1970 ... ... 69

P a y m e n t o f Salary in Lieu o f V a c a tio n Leave to Estates o f Deceased Public

. O fficers — No. 7 d a te d S e p te m b e r 3, 197 3 ... ... ... 72

I n t r o d u c ti o n o f a 5 —Day Work Week in the Civil S ervice/S tatu tory A uthorities

— No. 1 d a te d Jan u a ry 24, 197 4 ... ... ... ' ... ... 73

R eco rd o f the Purchase a n d Issue o f U n ifo rm s — Circular M em o ran dum dated t

- J u l y .9, 1 9 7 4 .................. .................................. .................. 76

Revision o f C ertain Term s and C o n d itio n s o f E m p lo y m e n t in the Public Service

— N o. 2 d a te d J u n e 5, 197 5 ... ... .... .. ... ... 77

P a y m e n t o f O vertim e to Messengers — No. 3 d a te d J u n e 20, 1975 79

A d ju s tm e n t o f Salaries an d I n c re m e n ta l D ates o f Public Officers on P ro m o tio n ,

A cting a n d S e c o n d m e n t — No. 5 d a t e d A ugu st 3, 1976 ... ... 80

. in cre ase in the O n Call D u ty A llo w an c e — Circular M em orandu m dated May 26,
1 977 .................................. ................................................. ... 87

B ereav em ent Leave to Public O fficers — No. 3 d a te d J u ly 12, 1977 ... 94

E x ten sio n o f Period for P a y m e n t o f A llow ances to Officers on T ransfer

b e tw e e n T rin id ad and T o b a g o — C ircular M em o ra n d u m d a te d O c to b e r 13,
197 7 .................................................. ... ... ... ... 95

vi
 CONTENTS Continued

SECTION II —Continued

PERSONNEL DEPARTMENT CIRCULARS/

CIRCULAR MEMORANDA/CIRCULAR LETTERS . ., . . ,

Revision o f Certain Terms and Conditions of Employment in the Public, Service,

— No. 4 dated June 2, 1978 ... ... ... ... ... .... •

Subsistence Allowance Payable to Officials and Non-Officials who are Required

to Travel Abroad on Official Business — Circular Memorandum
..dated June 2, 1978 ... • ... , : ... ... ...

Payment of Salaries to Civil Servants and Officers in the Service o f Statutory

Authorities Subject to the Statutory Authorities Act, 1966, Pending
the Determination of Applications for Extensions of Sick Leave —
Circular Memorandum dated February 14, 1,980 ... ...

Grant of Incremental Credits to Officers on No-Pay Leave other than No-Pay .

Study Leave —No. 2 dated March 12, 1980 ' ... ................. . .

Provision of a Meal/Meal Allowance to Officers Who are Required to Work

beyond the Normal Work Day or Shift — No. 4 dated October 13, 1980 .
Accommodation for Officers Travelling on Official Duty between Trinidad
, and Tobago —Circular Memorandum dated April 13, 1981 ... ... .

Increase in the Amounts Advanced to Public.Officers to Enable Them 'to Purchase

. Motor Vehicles for Use in the Performance of Their Official Duties and in the
Upkeep Allowance Payable to such Officers — No. 3 dated September 8, 1981

Specification o f Means o f Transport to be K ept^nd Used by Public Officers

in the Performance o f Their Official Duties —No. 4 dated November 16,
1981 — - - . ••• ^ ’ ••
Calculation o f Sick Leave — No. 3 dated May 14, 1982 ... ... ..

Leave Entitlement of Part-Time Monthly-Paid Employees of Government —

No. 9 dated October 11, 1982 ... . ... ... . ••• ••

Increased Pay for Part-Time Monthly—Paid Employees in the Public Service —

No. 10 dated December 17, 1982 * ... . ... ... . ... . ..

The Earning o f Annual Leave while on Leave —No. 4 dated May 4, 1983 ..

Revision o f Certain Terms and Conditions of Employment in the Public Service

and in Statutory Authorities Subject to the Statutory Authorities Act,
Chapter 24:01 — No. 5 dated June 22, 1983 ... ... " ... ..

Revision of Certain Terms and Conditions of Employment in the Public Service

and in Statutory Authorities Subject to the Statutory Authorities Act,
Chapter 24:01 — No. 1 dated March 28, 1984 ... ... ...
 Page No.

SE C T IO N II - C o n clu d ed

P E R S O N N E L D E P A R T M E N T C IR C U L A R S / . . . . . . . . .
C IR C U L A R M E M O R A N D A /C IR C U L A R L E T T E R S

C o m p e n s a tio n to Officers Who are R e q u ire d to W ork T h ro u g h the L u n c h H o u r —

N o . 4 d a t e d J u n e 5, 1984 ... ... ... ... ... ... ... 123

T r e a t m e n t o f D u t y P e rfo rm ed o n Public H olidays b y Estate Police Officers —

C ircular M e m o ra n d u m d a te d J u l y 3 0 , 1 9 8 4 ... ... ... 124

Increase in th e A m o u n t o f C ertain Ite m s R elating t o M o to r Vehicles K e p t

b y Public O fficers an d O fficers o f S ta t u to r y A u th o ritie s Subject
to th e S ta t u to r y A u th o rities A c t, C h a p te r 2 4 :0 1 for Travelling
in th e P e rfo rm a n c e o f .their Official D u ties — . .. .
C ircular M e m o ra n d u m d a te d A u g u s t 1, 1 9 8 4 ... ... ... ... 125

Leave Eligibility o f An O fficer A c tin g in a Higher P o st a n d the R e m u n e ra tio n

P ay able w hile o n Leave E a r n e d d uring S uch A cting A p p o in tm e n t —
C ircular M e m o ra n d u m d a te d S e p te m b e r 17, 198 4 ... ... ... ... 126

C o m p e n s a tio n to Officers Who are R e q u ire d to W ork T h ro u g h the L u n c h H o u r —

C ircular M e m o ra n d u m d a te d N o v e m b e r 15, 1 9 8 4 ... ... ... 128

R evision o f C ertain T erm s an d C o n d itio n s o f E m p lo y m e n t in the Civil Service

a n d th e S ta tu to ry . A u th o ritie s S u b je ct to th e S ta tu to r y A uth orities A ct,
C h a p t e r 2 4 :0 1 — No. 1 d a t e d J u n e 16, 1 9 8 6 ... ... ... ... 13 0

A c c u m u la tio n o f A nn u a l Leave — C ircular L e tte r d a te d August 1 8 , 1 9 8 6 ... 132

U tiliz a tio n o f A n n u a l (V acation) Leave b y O fficers Prior to T h eir R e tire m e n t

fro m th e Public Service/Service o f S t a t u t o r y A u th o rities Subject
to th e S ta t u to r y A u th o rities A c t, C h a p te r 2 4 :0 1 —
N o . 1 d a t e d S e p te m b e r 14, 1 987 ... ... ... ... ... ... 135

G ra n t o f T im e -O f f for S tu d y P urp oses — C ircular L e tte r d a te d J a n u a r y 25, 1 9 8 8 137

P a y m e n t o f Salaries to Civil Servants a n d O fficers in the Service o f S ta t u to r y

A u th o ritie s Subject to the S t a t u t o r y A u th o ritie s A c t, C h ap ter 2 4 :0 1
P en d in g th e D e te rm in a tio n o f A p p licatio n s for E xtensions o f Sick
Leave — C ircular M e m o ra n d u m d a t e d O c to b e r 25, 19 88 ... ••• ••• 139

viii
 CONTENTS - Continued

Page No. Page No.

SECTION III

OTHER CIRCULARS/CIRCULAR MEMORANDA

Maternity Leave — Ministry o f Finance Circular Memorandum dated July 19,

1962 ... .... ... ................. .............................. ... 142
123
Facilities and Allowances for Officers Transferred from Trinidad to Tobago
and vice versa — Ministry o f Finance Circular No. 38 dated November 7,
124 1962 . ... ... ... ... ... ... ... .................... ... 143

Payment of a Cost-of-Living Allowance to Public Officers —Ministry of Finance ■

Circular No. 10 dated November 14, 1975 ... ... ... ... ... 145

Payment of a Cost-of-Living Allowance to all Categories of Government Pensioners

—Ministry of Finance Circular No. 8 dated June 3, 1976 ... ... ... 147
125
. Payment of Cost-of-Living Allowance to Part-Time Employees and to Public
Officers on Half-Pay Leave — Ministry of Finance Circular No. 2
dated January 24, 1977 ... ... ... ... ... ... ... 148
126
Payment of Increased Salaries to Public Officers with Effect from January 1, 1977
— Minister o f Finance Circular No. 11 dated August 16, 1977 ... ... 150
128
Implementation of Agreement on Revised Salaries and Cost of Living Allowance
for the Public Service for the Period January 1, 1981 to December 31, 1983 .
—Minister o f Finance and Planning Circular No. 6 dated February 25, 1982 ... 155
130
Revised Remuneration Arrangements to Holders of Certain Public Offices
132 within the Purview o f the Salaries Review Commission — Ministry of Finance
and Planning Circular No. 8 dated July 4, 1983 ... ... ... ; ... 160
Suspension of Expenditure in 1987 — Minister of Finance and the Economy
Circular No. 5 dated February 10, 1987 ... ... ... ... ... 168
135
Adjusted Cost-ofrLiving Allowance Payable to Employees Receiving Lower Levels
137 ofPay —Minister o f Finance and the Economy Circular No. 10 dated May 19,
1987 ..... ... ................. ................. ... ...: ; ... 170

Adjusted Cost-of-Living Allowance Payable to*£mployees Receiving Lower Levels

o f Pay —Comptroller of Accounts Circular No. 15 dated June 29, 1987 ... 171
139
Leave Facilities to Officers Attending Civil Service Association Conferences:/
—Secretariat Circular No. 38 dated June 8, 1948 ... ... • .... 184

3
 Page No.

SEC TIO N IV

M IS C E L L A N E O U S

C o p y o f A greem ent E n te re d in to b y Persons R ecruited o n C o n tract —

Persons R ecruited from A b ro a d ••• ••• ••• 187

Copy o f A greem ent E n te re d in to "by Persons R ecru ite d o n C on tract —

Persons R ecru ite d Locally ... ... , ... ... 193
SECTION I
 3

HOURS OF WORK

A. Number o f working hours per week to which officers are conditioned

(0 Subject to the exigencies of the Service,.,,

the undermentioned categories of officers
shall be conditioned to work the
following number o f hours per week:

Category of officer No. of hours per week

(a) Secretarial, Clerical and
Administrative Officers . 36 •
(b) Manipulative, Technical
and Professional Officers : 40
(c) Telephone Operators 26

(ii) Officers who were conditioned to a work PD Circular No. 1

week of more than forty (40) hours dated January 24,
became conditioned to a forty (40) hour 1974.
work week effective from January 28,
1974, with a normal maximum of
eight (8) hours.per day.

. (iiij Officers who were conditioned to a work PD Circular No. 1

week of forty (40) hours or less prior to dated January 24,
January 28, 1974, continue to work 1974.
such number of weekly hours to which
they were conditioned.

B. Period during which normal work day is to be accommodated

The normal work day o f officers other PD Circular No. 1
than those who are required to work on dated January 24,
a shift basis shall be between 7.00 a.m. 1974.
and 5.00 p.m. ' ^ )
. -t
C. j Variation of hours o f arrival at and departure from work
The actual hours of arrival at and Regulation 62 of the
departure from work may be varied by Civil Service Regula­
Permanent Secretaries' or Heads o f tions, Chapter 23:01.
Departments/Statutory Authorities to
meet official requirements. . ■.

D. Lunch hour/meal break for officers

(i) The officers at (A)(i)(a) and (b) above PD Circular No. 1
other than those who work on a shift dated January 24,
basis shall be eligible for a lunch hour to 1974.
... be taken between the hours of 11.00 a.m.
and 1.00 p.m.
 However, such lunch h o u r shall n o t be inclu d ed in the
total n u m b e r o f hours which the officer is requ ired
to w o rk per day. „

(ii) Where an o ff ic e r’s daily hours o f w o rk do n o t p e rm it

o f a meal h ou r, as in the case o f shift w ork ers, the
officer m ay be g ran ted a break o f tw e n ty (2 0 ) niinutes
in which to have a meal — which tim e shall be inclu d ed
in th e to ta l hours o f w ork o f the officer.

E. N u m b e r o f off-days to be granted to officers .

. (i) Officers shall be en title d to tw o (2) full d ays o f f d u t y PD Circular No. 1 d a te d
in each week. , . J a n u a ry 2 4 , 1 9 7 4 .

(ii) Where it is no rm al to w o rk on S atu rd ay s an d S und ays PD Circular No. 1 datecj

because o f the co n tin u o u s, n atu re o f o peratio n s, J a n u a ry 24, 1974.
S atu rd ay s and S un day s will be n o rm al w o rk days an d
officers requ ired to w ork on those days will be given
tw o (2 ) days per w eek free from d u t y , w hich m ay be
an y tw o ( 2 ) days o f the w eek a n d shall, as far as
practicable, be consecutive days an d m ay be averaged
over a period. O therw ise, the tw o (2) o f f days shall
n orm ally be S a tu rd a y and Sunday.
 5

TREATMENT OF TIME WORKED IN EXCESS OF NORMAL WORKING HOURS

Grant of time off for excess liours worked .

(i) With effect from January 1, 1984, work in excess of PD Circular No. 1 dated
normal working hours shall continue to. be June 16, 1986.
compensated for by the grant o f an equal amount of
time off. : '... .■ ... . . . . .

(ii) Time worked in excess of normal working hours shall PD(cs) 2/5/21 SI.
be compensated for in units of half an hour.: Time
worked in excess of fifteen (15) minutes shall count
as half an hour and that worked in excess of-forty-five
(45) minutes as an hour.

(iii) An officer will be-eligible for compensatory time off v

only where the officer has be'en specifically required
by the Permanent Secretary or Head of-Department/
Statutory Authority or some senior officer delegated
by the Permanent Secretary or Head of Department/ '
Statutory Authority to work extra hours. Where
unforeseen circumstances make it necessary to work -
extra hours without prior authorisation, the grant of
compensatory time off must be sanctioned by the
Permanent Secretary or H e a d - o f - Department/
Statutory Authority. .

(iv) In computing the number o f extra hours worked,

there shall be deducted from the total hours any time ,
off granted for non-official purposes.

(v) Compensatory time off should be granted within five

(5.) weeks, after the end of the month in which the
excess hours were worked, or with the officer’s
agreement, be added to his annual (vacation) leave
eligibility and taken when he next proceeds on leave.

(>vi) Where because of the continuous nature of operations,

an officer works on a shift system (his shift falling
on any day o f the week) such officer shall be granted f
a compensatory day when he works ( a full shift) on a
public holiday or where a public holiday coincides
with his off day.

(vii) The above provision is not applicable to officers who

do not work on a shift basis and whose work week
extends from Monday to Friday with Saturday and
Sunday as their o ff days.
 and a u th o rised by his P erm an e n t Secretary or H ead o f
D e p a r t m e n t / S t a t u t o r y A u tho rity" or some senior
officer delegated by his P erm a n e n t'S e c re ta ry or Head
o f D e p a r t m e n t / S t a t u t o r y A u th o rity to w o rk o n a
public holiday or w eek end, he shall be eligible for
the grant ot co m p e n sa to ry time o f f on a straight
time basis in respect o f the hours w ork ed on the
public holiday or w eek end; ■

(ix) 1 Where excess hours are w o rk e d by senior officers

(e.g. Heads o f Divisions and Officers in Salary Range
46 a n d above), it is not' the practice for such officers
to be c o m p e n s a t e d byr y/ay o f time o f f or an~overtime~
a l l o w a n c e .^ h r t f x i n g the, re m u n e ra tio n 'a p p lic a b le to
senior officers : co nsideration is ..given, inter alia,
to the fact th at such officers may, from time to time
be required to w o rk b ey o n d .their norm al w orking
' hours. M oreover, such ;.officers are n o t required to
, sign an atte n d a n c e register a n d therefo re exercise
som e co n tro l over their hours o f work.
B. P a y m e n t o f overtim e for excess hours w o rk ed
(i) P a y m e n t o f overtim e for excess, hours w orked is m ade
w here m o n e ta ry co m p en sa tio n applied, p rior to
J u ly 1, 1974, or in any case which m ay be app ro v ed
by the C hief Personnel Officer.

(ii) In general, w here the duties o f an officer are clearly

supervisory, or the officer has control o f the overtim e
■ and is n o t him self subject to close supervision, a
c o m m u te d allowance shall be fixed on the basis o f
the average n u m b e r o f ex tra hours the officer m ay be
, e x p e c te d to w o rk in any one ( 1 ) m o n th .

(iii) O n w orking days, overtim e shall be paid at the rate o f

time a n d one h a lf the bksic h o u r ly 'r a te fdr the first
eight (8 ) hours w o rk e d /in ' excess o f the n orm al
w o rk in g day a n d there after a t d o u ble th e basic
hourly rate. F or w ork on o f f days, overtim e shall be
paid at the rate o f time and otic h a lf the basic hourly
rate for the first eight (8 ) Hours arid double the basic
h ou rly rate thereafter.

. (iv) Where an overtim e allowance becom es payable, such

p a y m e n t shall be c o m p u te d o n an hourly basis
calculated on the w o rk w eek fixed for the particular
category o f officer an d based on the actual salary
which the officer was en title d to receive at the time
the excess hours were w orked.
 7

(v) However, payment of overtime allowance to an PD(cs)2/5/21T

officer who is acting in a higher office shall be made
on the basis of the total emoluments received by him
in the higher office in which he is acting i.e., the
salary in his substantive office plus acting allowance.

C. Formula, for determination of an officer’s basic hourly rate

O ffic e r’s annual salary ( p lu s a c iitig a llo w a h cer ,. :
where ap p rop ria te J ,

No. of weeks in the year. No. of hours comprising

. (52) • . officer’s work week

D. Overtime continuing beyond the end of the normal work day PD Circular No. 4 dated
Where overtime work is to continue beyond the end June 2,1978
of the normal work day, an officer shall be allowed
time off of half an hour during which time he/she
may leave the premises immediately after the end of
the normal work day which period shall be counted
as actual overtime hours worked. :
E. Payment of overtime when called out to work
With effect from January 1, 1977, where an officer is PD Circular No. 4 dated
not on duty and he is called out to work (whether or June 2,1978
not on call) he shall be guaranteed a minimum of two
(2) hours pay at overtime rates including “ travelling
time” and the cost of travelling to and from work.
F. Payment of overtime to Messengers
'Messengers qualify for payment of overtime in PD Circular No. 3 dated
respect of all work performed after the expiration of June 20,1975
their normal work day i.e., after eight (8) hours
per day.
G. Compensation to officers who are required to work through
their lunch hour
With effect from January 1, 1980, officers who are PD Circular No. 4 dated
required and authorised to work through • their June 5,1984
. lunch hour shall:
be paid overtime at time and one *half their basic
hourly rate;
(iiJ be granted a twenty (20) minutes break for the
purpose of having a meal which period shall be
counted in the total number of hours per day which
the officer is required to work;
(iii) be eligible for payment of an overtime allowance or
the grant of compensatory time off — whichever is
the usual form of compensation applicable to the
particular category of officer — in respect of any
hours worked in excess of the normal hours fixed for
that day; , .

4
(iv) w h e re m otticer has w o rk e d tn ro u g n ms lu n e n j j u u r ,
th a t orficer is yet re q uired to co n tin u e w ork ing to the
e n d o f his norm al w ork day. (The n o rm al w o r k day “
does n o t b ecom e sh o rte n e d by 'virtue o f the officer
w ork ing th ro u g h his lunch; hour). N o further
c o m p e n s a tio n is applicable w here the officer is not
re q u ire d to w o r k b e y o n d th e end o f his norm al
w o rk d ay ;
(v) th e provisions at (i) to (iii) above apply o n ly to PD Circular M em o ra n d u m
officers w hose daily h ou rs o f w o rk p erm it o f a lunch dated N ovem ber 15, 1984.
h our. It is to be re ite rated th a t the n u m b e r o f hours
w h ich an officer is re q u ired to w o rk daily does
n o t include the lunch h o u r; '
(vi) th e daily hours o f d u ty o f officers w h o w o rk on a
shift basis (e.g., Air T raffic Controllers, Estate
P olicem en, H ealth In s titu tio n personnel) do n o t
include a lunch h ou r. T h e y are allowed a tw en ty
(2 0 ) m in u te break for th e purpose o f having a meal.
T h e provisions at (i) to (iii) above do n o t apply to
such officers. . ; .
 9

LEAVE
.. • .'l h.t
A. Annual (Vacation) Leave Regulation 72 of the
Civil Service Regula­
W Eligibility for annual ( vacation) leave
tions, Chapter 23:01.
An officer becomes eligible for annual (vacation) leave
only after completing twelve ( 12) months continuous
service. The quantum of annual (vacation) leave is based
on his salary and length of service as follows: —

• Grade : •. 1 - 1 0 years Over 10

service years service

Officers in receipt of a 28 35. . -

salary equal to or greater than working working
that of the maximum o f days days
Range 24

Officers in receipt o f a 21 28
salary less than that of the . working working
maximum of Range 24 days days

(») Computation o f service .

W An officer’s total service shall consist of continu­ PD(cs) 3/4/53
ous years of service only. •
(b) “Other public service” and “service in the group”
specified in Regulations 72(2) of the Civil Service
Regulations, Chapter 23:01 must be continuous
with current service.
(c) Service prior to a break in service may not be PD(cs) 3/4/53
counted with subsequent service.
(d) Any period o f service prior or subsequent to-a PD(cs) 3/4/53
period o f leave o f absence granted without pay
' (including leave for study purposes) may be counted
when computing an officer’s length of service.
(e) Any period of extension o f sick leave granted with­
out pay shall not be taken into account in an
officer’s length o f service. *
(f) The continuous effective years of service of PD(cs) 3/4/11 Vol. II
permanent daily-rated employees immediately pre­
ceding their appointment/transfer to a monthly-
paid position may be counted when computing an
officer’s length of service.
(iii) T h e earning, o f annual ( vacation) leave w hileton leave
An offic er shall n o t earn annual (vacation) leave while PD C ircular No. 4
o n leave e x c e p t d u rin g periods o f — ' ‘ d a te d M ay 4, 1983.
(a') casual ab sence from d u ty ; .
(b) m a t e r n it y leave; ' •
(c) n o rm a l sick leave; ■ '
(d) an e x te n s io n o f sick leave on full pay ncjt exceeding
six ( 6 )„ m o n th s .,(A a ,o f fic e r granted an extension o f
sick leave for a c o n tin u o u s period in excess o f six
( 6 ) m o n th s does n o t earn leave in respect o f the
en,tire period o f such e x ten sio n o f sick leav e :- •'
(e) c o m p e n s a to r y leave; •
(f) a t t e n d a n c e at the J o i n t Services S ta ff College; PD(cs) 3 / 4 / 6 6
(g) th e P ro m o tio n a l C ourse for Clerks IV; PD(cs) 3 / 4 / 8 3
(h) the P aram edical T raining Course held at the College
o f A llied Sciences. ,

(iv) Elig ibility f o r annual (vacation) leave during

p e r io d o f " i n te r d ic t io n ”
W here proceed ing s against an officer do n o t result in PD(cs) 3 / 4 / 3 6
dismissal (o r o th e r p u n ish m en t) and he is re-instated
w ith his full e m o lu m e n ts for the period o f in terdiction,
th e offic er sh o u ld n o t suffer in any w ay; he should,
th e re fo re , be p e r m itte d to earn an nual (vacation) leave
in respect of the period o f his interdiction.

E ligibility or a n n u a l ( vacation) leave during

s e c o n d n i t f r o m the Teaching to the Civil Service ■
.
O n second , >ent fr o m the T ea ch in g to the Civil Service an
offic er b ec o m e s eligible for annu al (vacation) leave only
aftfer co m p le tin g twelve ( 1 2 ) m o n th s co n tin u o u s service
in the Civil Service; how ever, co n tin u o u s years o f service
im m e d ia te ly preced ing the se c o n d m e n t are to .be c o u n te d
in d e te r m in in g the rate at which the officer earns annual
(vacation) leave.

(vi) E ligibility o f a daily-rated e m p lo y e e f o r annual

( va ca tion ) leave

A d aily -ra ted em p lo y e e acting in a m o n th ly -p aid office PD C ircular No. 8

for a perio d o f at least twelve ( 1 2 ) c o n tin u o u s m o n th s is d a te d J u n e 8 , 1967.
eligible for the ann u a l (vacation) leave applicable to the
office a n d while on such leave to be paid the salary o f
th e office. .
 11

(vii) Eligibility for annual (vacaiidh) leave

.. while acting in a higher officev ■
(a) Where an officer is appointed to act in an office PD Circular No. 1
higher than his substantive office and acts for a dated March 28, 1984
period of not less than twelve ( 12) continuous
: months in such higher office or in an office in
the same,or higher salary range, he shall be eligible
to earn leave in such higher office. ,
(b) On proceeding on annual (vacation) leave earned in
such , higher office/s and during, the period o f such
leave, the officer shall be paid the equivalent o f the
acting allowance which he would have received had
he continued to act in such higher office and had
not proceeded on leave. . .
(c) Where the officer has acted in several higher offices,
the allowance to be paid shall be equivalent to the
acting allowance in the lowest of the offices that
is higher than his substantive office.
(d) The twelve (12) month qualifying period referred,
to at (a) above shall apply whenever the, officer
resumes acting in a higher office following a period
o f , leave other than casual absence/s which leave
shall be deducted from the annual (vacation) leave •
earned in the higher office. ,
(viii) Accumulation o f annual (vacation) leave '
(a) Annual (vacation) leave may be accumulated as ' Regulation 78 of the
. follows: — Civil Service Regula­
tions, Chapter 23:01.
Grade ■■ Maximum
Officers in receipt o f a salary 90 working days
equal to or greater than that
o f the maximum of Range 24
;; Officers in receipt of.a salary . 60 working days
less than that o f the maximum
} o f Range 24

(b) Accumulation o f leave in excess of the maximum Regulation 78 of the

specified at (a) above shall be subject to the condi­ Civil Service Regula­
, tions set out in Regulation 78 of theCivil Service tions, Chapter 23:01.
Regulations, Chapter 23:01. . .

(ix) Utilization o f annual (vacation) leave

(a) All officers are required to proceed on and utilize PD Circular No. 1
all annual (vacation) leave earned by them prior, dated ’ September 14,
to their retirement unless otherwise directed by 1987.
. Cabinet. '• / ..
 (b) A n nual (vacation) leave-due t o ,an 'o tlicer m u st oe
taken before the officer leaves the Service in which
he is em p lo y ed to take up. e m p l o y m e n t in a n o th er
Service w ith in the Public Service.
(c) Where, ovying to the exigencies o f th e Service, it is not PD(cs) 3 / 4 / 1 0 T e m p .
possible for an officer to utilise his an n u a l (vacation)
leave prior to takin g his n ew a p p o in tm e n t, the
o ffic er’s ann ual leave shall be carried over to the^
Service to w hich he is m oving to be tak en a t his
current rate o f pay w h e n n e x t he applies for annual
(vacation) leave. -■
(d) Where the m o v em en t is in to th e T eachin g Service
•: the annual (vacation) leave s h o u ld be “ b oug ht
o u t ” at the rate o f pay app licable to the officer
on his last d a y in the previous Service.
(e) However, w here appro val has alre ad y been conveyed
for such leave to be preserved t o be ta k e n prior to
re tire m en t from the T e a ch in g S endee, th e . teacher
should be given the o p tio n to re ta in th a t b en e fit or
to have such leave " b o u g h t o u t ’' at the rate o f his
pay applicable at the tim e o f m o v e m e n t.
(f) T h e principle at (c) above sh o u ld also apply in the
case o f an officer m oving from a S ta tu to r y
A u th o rity to the Public Service w h ere the annual
(vacation) leave due to an officer m ay be " b roug ht
o v e r ” to the Public Service.

(g) Where, however, the provisions o f the A c t e stab ­

lishing the particular S ta t u to r y A u t h o r i t y do not
allow for such leave to be b r o u g h t over to the
Public Service such an n u a l (vacation) leave may be
" bo u g h t o u t " at the rate o f p ay applicable at the
; time ot m o v em en t. ■

(x) T r e a tm e n t o f officers w h o fa ll ill im m e d ia te ly

prior to proceeding o n a n n u a l ( vacation) leave or
during annual (v a ca tio n ) leave. .
(a)-.. A n officer w h o falls ill im m e d ia te ly prior to PD(cs) 3 /2 /3 7 No.
proceeding on ann u a l (vacation) leave m ay be 9345.
: given sick leave d u rin g the p erio d o f his illness
and have his annu al (vacation) leave deferred .
(b) A ny period d u rin g w h ic h an officer is certified to
be ill d uring his an n u a l (vacation) leave m ay be
classified as sick leave. T h e o ffic e r’s annual
(vacation) leave m ay th e re fo re resum e at the
term in atio n o f such sick leave. T h e officer m ay be
deem ed to have had preserved to him as annual
(vacation) leave the perio d classified as sick leave.
 13

(c) The above provisions do not apply to an officer PD(cs) 3/2/40.

who is on a n n u a F ( vacation-)* leave prior to his
compulsory retirement from the Service or where
the date o f termination of his appointment —
whether on resignation, .retirement or otherwise — PD(cs) 3/2/2 Temp.
,. has already been determined, for example, in the
case of an appointm ent for a fixed period.

(xi) Payment o f salary in lieu o f annual( vacation) leave

(a) The estate of an officer who dies before he has PD Circular No. 7
utilised his earned annual (vacation) leave shall dated September 3,
be credited with a sum equivalent t o ; his final 1973.
salary for the period' of such annual (vacation)
leave eligibility subject to:—
(i) regulation 90 of the Civil Service Regulations,
Chapter 23:01
(ii) the limits set out in regulation 78 of the Civil PD Circular No. 8
'• Service Regulations, Chapter 23:01. dated August 9, 1971
as may be amended
(b) Payment o f salary in lieu o f annual (vacation)
from time to time.
leave shall be made at the rate applicable to the
deceased officer’s final salary and is subject to
income tax deductions. ■

. (xii) Utilization o f annual (vacation) leave earned ..................

by daily-rated employees
(a) A permanent daily-rated employee may, on PD(cs) 3/4/2 Temp.
appointment to a monthly-paid office, be allowed .
to carry forward leave unutilised by him which
leave is to be taken when next he proceeds on his
leave.
(b) The above facility does not apply to regular and
casual daily-rated employees who must utilise , all
their leave , prior to assuming duties in a monthly-
paid office.
(xiii) Leave entitlement o f part-time monthly-paid
employees o f Government who work on each day
o f the working week .
(a) a part-time monthly-paid employee of Government
who does not work on each day of the working
week is not eligible for annual (vacation) leave.
(b) The following are the rates o f annual leave to which
part-time monthly-paid employees of Government
who work on each day of the working week are
. eligible:— .
 j^eave p e r,a n n u m
G rade . (after 12 m o n th s
c o n tin u o u s
service)

E m p lo y ees in receipt o f a 14 w o rk in g days PD C ircular N o. 9

salary equal to or greater d a te d O c to b e r 11, 198 2.
th an th a t o f 50% o f the
m a x im u m o f Range 24 w ho
w o rk n o t less th a n tw e n ty
. ( 2 0 ) h o urs per week.

E m p lo y ees in receipt o f a 10 w o rk in g days

salary less th an 50% o f the •
m a x im u m o f Range 24 w ho
w o rk n o t less th an tw e n ty
(2 0 ) hours per w eek.

E m p lo y e e s in receipt o f a 7 w o rk in g d ays
salary equal to or greater
th an th a t o f'5 0 % o f the
m a x im u m o f Range 24 w h o w o rk .
w o rk less than tw e n ty (2 0 )
ho urs per week.

E m p lo y ees in receipt o f a salary 5 w o rk in g days

salary less than 50% o f the
m a x im u m o f Range 24 w ho
w o rk less th an tw e n ty (2 0 )
. h o u rs per week.

(c) A n n u a l (vacation) leave earned b y the em ployees

. .above shall be noh-curnulative.

(d) A p art-tim e m o nthly-paid em plo yee o f G o v e rn m en t

includes a person engaged on a sessional basis.

A b s e n c e s f r o m d u t y n o t to be o ffs e t against f u t u r e
annual ( vacation) leave eligibility
In no case should an o ffic er’s absence from d u t y be
offset against an nual (vacation) leave n o t y e t earned.
 15

Casual Absences from Duty .

(i) An officer becomes eligible to be allowed ‘eksual absences

from duty only after he has com pleted twelve (1 2 ) months
of continuous service. ■ :

(ii) Casual absences from du ty with the prior approval o f the Regulation 80 o f tjie
Permanent Secretary or Head o f D ep artm en t/S tatu to ry Civil Service Regula­
Authority shall be recorded as annual leave and be tions, C hapter 23:01.
deducted from the annual (vacation) leave eligibility o f the •
officer. . . ■ . ■■■■- ' ■ ■■ "

(iii) Casual absences from d u ty w itho ut the approval o f the Regulation 81 o f the
Permanent Secretary or Head o f D epartm en t/S tatu to ry Civil Service Regula-
Authority may be treated as leave w ith o u t pay. ■tions, C hapter 23:01.

(iv) /Casual absences from duty taken while an officer is acting

shall be deducted from the leave earned in the higher
post during the period o f acting.

(v) On exhausting his m axim um casual absence eligibility

specified in Regulation 76 o f the Civil Service Regulations,
Chapter 23:01, an officer may, in the absolute discretion
o f :fthe Perm anent Secretary or Head o f D epartm ent/
Statutory A u tho rity , be granted annual leave for which he
is eligible in units o f half (Vi) days.

Sick Leave

(i) Eligibility f o r Sick Leave

(a) An officer w hether perm anent or tem porary shall be Regulation 85 o f the
eligible for fourteen (14) working days sick leave per Civil Service Regula­
annum provided that he tenders a Medical Certificate tions, C hapter 23:01
from a registered Medical Practitioner. . . and PD Circular. No. 3
dated May 14, 1982.
(b)> Absence, from w ork, due to illness., for a ,period not :
exceeding two (2 ) days need not normally be supported Regulation 85 o f the
by .a Medical Certificate b u t shall be debited against the Civil Service Regula­
officer’s sick leave eligibility for the year. tions, C h a p te r 23:01.

(c) The Perm anent Secretary or Head o f D epartm ent/ Regular ion 85 o f the
Statutory A u th o rity m ay require an officer who Civil Service Regula­
habitually takes advantage o f the concession at (b) tions, C hapter 23:01.
above to present himself for a Medical Examination by
a Governm ent Medical Officer.

5
 y cai u n u m e n e x i miu m e o m c e r nas aireaay utilised
his n o rm al sick leave eligibility the entire period a fte r
th e exp iry o f n o rm al sick leave falls to be tre a te d as an
ex te n sio n o f sick leave and is a p p ro p riately classified as
such.

(e) H ow ever, sh o u ld the officer at (d) above re p o rt sick

s u b s e q u e n t to his re s u m p tio n o f d u ty from an .extension
o f sick leave, his absence from d u ty , due to illness, shall
be d e b ite d against his n orm al sick leave eligibility for
the c u r re n t year. :

(ii) T ravelling a b ro a d during a p e r io d o f Sick Leave

A n offic er w ho desires to leave T rinidad and T o bag o R egu lation 87 o f the
d uring a p erio d o f sick leave shll o b tain the prior approval Civil Service R eg u la­
o f th e C h ie f P ersonnel Officer. tions, C h a p te r 2 3 :0 1 .

E x ten sio n s o f Sick Leave

(i) E ligibility f o r E x te n s io n s o f Sick Leave - , .
(a) E x te n s io n s o f sick leave on full pay, partial pay or w ith ­ R egulation 86 o f th e
o u t pay m ay be granted by the C h ief Personnel Officer Civil Service R eg u la­
to officers w h o have c o m p le te d at least one ( 1 ) y e a r’s tions, C h a p te r 2 3 : 0 1 .
c o n t i n u o u s service. Such exten sio n s are granted in c o n ­
secutive o r straigh t days.

(b) A n o fficer w ith less th a n one (1) y e a r’s co n tin u o u s

service or an o fficer o n c o n tra c t w hose A greem ent does
n o t p rovide for th e g ra n t o f ex tension s o f sick leave m ay
be g ra n te d leave o f absence w ith o u t pay on groun ds o f
illness. " . .

(c) P o st-d a te d m ed ica l certificates shall no t be accepted

w h e n dealing w ith a p p lica tio n s for ex ten sio n o f sick
leave.

(ii) O p tio n , to o f f s e t absence f r o m d u ty , due to illness,

against an o f f i c e r ’s a n n u a l leave eligibility

(a) Where it is necessary to have an o ff ic e r’s absence from PD M e m o ra n d u m d a t e d

d u t y , d u e to illness, classified as an ex ten sio n o f sick F ebrua ry 14, 1 9 8 0 a n d
leave, the o ffic er m a y be given the o p tio n o f having the PD C ircular M e m o r a n d u m
p erio d provisionally offset against his earned annual dated O c to b e r 25, 1 9 8 8 .
leave eligibility while his ap p licatio n is being d eterm in e d
by the C h ie f P ersonnel Officer. Should the officer
.. neglect to exercise such o p tio n or w here the officer has
no an n u a l leave to his credit, the period o f his absence
from d u t y , d u e to illness, shall be tre a te d as a period o f
absence w i t h o u t pay p e n d in g classification b y the C hief
Personnel O fficer.
 .11

(b) An officer who has been granted an extension o f sick

leave on partial pay or w ith o u t pay may also be allowed
' to exercise the option to offset such extension o f
sick leave against his earned annual leave eligibility.

(c) Working days only which fall within the period o f

an extension o f sick leave shall be deducted from the
earned annual leave eligibility o f the officer at (a) or
(b) above.

.. (d) Any annual leave utilised for offsetting as provided at

(a) and (b) above shall in no case attract paym ent o f
any allowance/benefit to which the officer might o th e r­
wise have been entitled during such period o f annual
leave and this fact should be brought to the atten tio n o f
! 1 the officer prior to his exercising the option at (b) above.

(iii) Re-classification o f a period o f Extension o f Sick Leave

(a) A period o f extension o f sick leave previously granted PD(cs 3/2/3
on partial pay or w ithou t pay may be reclassified as
r an extension o f sick leave on full pay in the absolute
discretion o f the C h ief Personnel Officer. : ‘

(b) This facility may also be applied in the case o f an officer

w ho exercised the option o f offsetting a period/s o f
an extension o f sick leave against his earned annual
leave eligibility. . :> :■■■.. . .

(iv) Exam ination b y a Medical Board

(a) An officer who has been granted an extension o f sick
leave for a period o f six (6) m onths shall b e r e q u ir e d to
be exam ined by a Medical Board in order to determ ine
his fitness for further service.

1 (b) Where the nature o f illness is 's u c h as w ould suggest

that the officer may be unfit for further service, a
request for a Medical Board m ay be made earlier th an,
the six (6 ) m on th period stated at (a)'above.

(c) An officer who is medically b o n d e d and found unfit Regulation 59 o f the

. for further service shall be treated in accordance with Public Service Commis­
Regulation 59 o f the Public Service Commission Reguli- sion Regulations
tions, Chapter 1:01. Chapter 1:01.

. Leave o f Absence with pay to a tte n d Course in Trade Unionism

(a) • An officer w ho is-ajnember o f a n appropriate recognised Regulation 84(4) o f
association shall be granted leave o f absence, w ith pay the Civil Service Regu­
for the full period o f a local or overseas course in lations, Chapter 23:01.
Trade Unionism approved by Cabinet (depending on the
financial assistance received by the officer fro m other
sources during that period).
 (b) T h e offic er at (a) above shall be re q u ired to serve C ab inet M inute No 998
G o v e rn m e n t or the association for a period equivalent d a te d April 3, 1982.
to th e leave o f absence w ith pay g ra n te d -to him.

Leave o f A bsence w ith o u t pay

(i) Leave o f a bsence w i th o u t p a y f o r private reasons

Leave o f absence w ith o u t pay is n o t a c o n d itio n o f e m ­
p lo y m e n t. It is a facility which m ay be g ra n te d in th e cir­
cu m s ta n c e s set o u t b elo w :- -.
(i) w i th a view to th e m ainten ance o f th e f a m i l y unit, C abin et Minutes
w h e re the spouse o f a public officer n o tw ith s ta n d in g No. 2 6 2 6 d ated
that, h e/sh e m ay be em p lo y ed in private en terp rise, is O c to b e r 23, 1986 and
required to be d o m iciled o u t o f th e c o u n t r y f o r a No. 2 8 2 7 d a te d August
lim ite d p e r io d by. virtue o t - . . • . . 26, 1982.

(a) th e p u rsu it o f a course o f training u n d e r . t h e Full-

Pay S tu d y Leave or S cholarships and A dvanced
T ra in in g Program m e, or u n d e r the sponsorship o f
• p riv a te , enterprise; or requiring full-time a tte n d a n c e
at an in s titu tio n even th o u g h u n s p o n s o re d ;

(b) a p o stin g to one o f the T rin id a d an d T o b a g o O ver­

seas Missions or o th e r Overseas posting, e.g. b y the
T r in id a d and T o b a g o T o u r is m D e v elo p m e n t A u th o rity
■ o r the Industrial D evelopm ent C o rp o ra tio n ;

' (c) a spo use em p lo y ed in private enterp rise being posted

to a n o t h e r c o u n try o n .tr a n s fe r from its o p e ra tio n s in
T r in id a d and T o b ag o ; ; ■

(ii) u rg ent d o m e s tic affairs, e.g. s u d d en illness o f . a d e ­

p e n d e n t Or close relative req uirin g t r e a tm e n t overseas;
th e g ra n t o f leave w ith o u t pay in such circum stances
being usually o f short d u ra tio n , n o t exceed ing six (6 )
m on th s; '’ ’' . . .

(iii) in cases o f p ro tra c te d illness, d e p e n d in g inter, alia.

u p o n th e o ffic e r’s , sick leave re co rd over th e previous
..five (5) years. . . . . .

A p p licatio n s for leave o f absence w i t h o u t p ay for private C abin et M inute No.

reasons are to be addressed to th e C h ie f Perso nnel Officer 4 1 6 2 d a te d D e c e m b e r
w ho is vested w ith a u th o rity to co n sider th e grant o f leave 16, 1982.
o f absence w i t h o u t pay for a m a x im u m perio d o f th ree (3)
years. Such applica tio n s m ust be a c c o m p a n ie d b y adequate
s u p p o rtin g d o c u m e n t a ti o n and be m ad e well in advance o f
the d ate on w hich the officer wishes to pro c eed on such
leave. .
 19

(ii) Leave o f ab sen ce w ith o u t p a y f o r trade union purposes

(a) An officer w h o is offered full-time paid em ploy m en t R egulation 84(1) <
. •. w ith an a p p r o p ria te recognised association may be the Civil Service r
■ ■ granted leave o f absence w ith o u t pay for a period no t R egulations, Chap
■ exceeding th ree (3) years, each case being considered 2 3 :0 1 and Cabinet
. . separately, a n d d ue regard being paid to the exigencies M inute No. 80 dat
o f the Service. A n extension o f the period o f absence J a n u a ry 15, 1970.
b ey o n d three (3) years m ay be granted in the absolute
discretion o f the G ov e rn m en t.

(b) T h e officer shall, a t the expiratio n o f the leave o f R egulation 84 (3) ■ .

absence g ra n te d , be required to r e s u m e , d u ty in the the Civil Service /
Public Service in the same office or in a similar office R egulations, Chap
carrying th e sam e salary at which he left. 2 3 :0 1 . .

(c) T h e officer referred to above, on resuming duties in PD Circular N o .2

th e Public Service, shall be eligible, to be granted in- ' d a te d M arch 12, 1
crem en tal credits, th a t is to say he should be paid
salary at the p o in t in the scale that he w ould have
re ached h ad he n o t p roc eed e d on no-pay leave.

(d) T h e p erio d o f leave o f absence w ith o u t pay granted R eg ulation 84(2)

.shall n o t be ta k e n .into a c co u n t for p ensions purposes th e Civil S e rv ic e ... :
. . e x c e p t w here the association m akes p ay m en t o f the R egulations, Chap
. a p p ro p ria te p ension c o n trib u tio n o f the officer. 23:0 1 .

(e) An officer w h o fails to re tu rn to the Public Service on R egu lation 84(7) >
or b efo re th e ex p ira tio n o f no-pay leave shall be deem ed th e Civil Service ,
to have resigned from the Public Service w ith effect R egulations, Chap
. from th e c o m m e n c e m e n t o f his no-pay leave o f absence. . . 2 3 :0 1 . ..

(f) An o ffic er shall n o t tak e up paid em p lo y m e n t w ith an R egu lation 84(6) V-

associatio n d u rin g a perio d o f leave for w hich his : th e Civil Service \:
salary is already b eing p aid except where he is on p re ­ R egulations, C h a p .
re tire m e n t leave or on leave taken with the declared 2 3 :0 1 .
in te n tio n o f resigning from the Service. -

(iii) Leave o f ab sence w i t h o u t p a y to u n dertake overseas

tours a n d to p articipa te in festivals/events, ' :
Leave o f absence w i t h o u t pay n ot exceeding a m a x i m u m ' C abin et M inute N'
period o f six (6 ) m o n th s m ay be granted by the C h ie f ' d a te d J u n e 7, 198
P ersonnel O fficer to an officer w ho wishes to u n d e rta k e an
overseas to u r or to p artic ip a te in a local or foreign festival/
7 ’ event w h ich w o u ld p r o m o te the culture o f T rinidad an d
; 'T obago. - - ' ' . . .
 (iv) Leave o f absence w i t h o u t p a y to o f f icers w h o -are offered
e m p l o y m e n t w ith a S ta te Enterprise .
(a) Public O fficers hold in g p e r m a n e n t a p p o in tm e n ts w h o C abin et M inutes No.
are o ffered e m p l o y m e n t w ith S ta te Enterprises m ay be 2 4 6 6 d a te d Ju ly 22,
given o n e ( 1 ) y e a r ’s leave o f absence w ith o u t pay at ' 198 2 and No. 1565
the en d o f w h ich perio d they should elect to retu rn d a te d J u ly 21, 1988.
■ to the Public Service or to resign and ac cep t p e rm a n en t
e m p lo y m e n t w ith the C o m p a n y .

(b) T h e S tate E n terp rise involved sh o u ld be required to

c o n t r i b u t e at the ra te o f 25% o f such o ffic er’s salary
to w a rd s preserv ation o f his pen sio n b enefits. .

(c) Public Officers w h o h old te m p o ra ry a p p o in tm e n ts and

w ho are no t eligible for the grant o f leave o f absence
w i t h o u t pay sh o u ld resign their positions if th ey w ish,
to take up e m p l o y m e n t w ith a State E nterprise. .

G ra n t o f T im e -O ff
(i) Grant o f tim e o f f to do A s s o c i a t i o n ’s business
(a) An offic er w h o is a m e m b e r o f an -appropriate R egu lation 84(5) o f
recognised assoc ia tio n a n d w h o is auth o rised to do the Civil Service R eg u ­
business (involving the investigation o f a grievance at lations, C h a p te r 23:0 1.
any stage o f th e grievance pro c ed u re ) for the association
shall be g ran ted tim e o f f b y the P e rm a n e n t Secretary,
Head o f D e p a r t m e n t / S t a t u t o r y A u th o rity to do such
business p rovided th a t the w o rk o f his M in istry /D ep art­
m e n t / S t a t u t o r y A u t h o r i t y is n o t u n d u ly affected.

T h e t e r m , “ tim e o f f ” . c o n te m p la te s the authorised,

represen ta tiv e o f th e associatio n re p o rtin g for d u ty at,
his n orm al w o rk place a n d being p e r m itte d during the
course o f the w ork: day to be aw ay from d u ty te m ­
porarily for th e pu rp o se o f engaging in the business o f
th e association.

(b) As a general rule no tim e o f f shall be p erm itte d in

re sp ect o f a tte n d a n c e at a section m e e tin g or any o th e r
m eetin g o f th e association.

(ii) Grant o f tim e o f f f o r s t u d y p u rp o ses

(a) T h e grant o f tim e o f f for stu d y p u rpo ses shall be lim ite d Circular le tte r PD(cs)
to p erson s h o ld in g p e r m a n e n t a p p o i n t m e n t s save in 2 3 /1 4 /1 Vol. II d a te d
very ex c e p tio n a l cases (e.g. w here the officer is being J a n u a r y 25, 1988
. o r has been re c o m m e n d e d for p e r m a n e n t a p p o in tm e n t).

(b) T h e tim e o f f re q u ire d sh o u ld n o t ex te n d over a period

o f m o re th a n tw o (2 ) ac adem ic years and should not
e x ceed ten ( 1 0 ) h o u rs per w eek — travel tim e included.
 21

(c) T he officer is required to m ake good any time o f f

granted for stu d y purposes. ’ ..t -

(d) A ny approval given for. th e grant o f time o f f for, study

purposes m ay be w ith d r a w n w here th e exigencies o f
the Service so require.

(e) T he grant o f tim e o f f to officers w ho have been

accepted as fu ll-tim e stu d e n ts a t th e University o f th e .
West Indies or o th e r In s titu tio n shall n o t be considered.

(iii) Grant o f tim e o f f to a tt e n d a t C ourt , '

(a) Periods o f a tten d a n ce a t C o u rt as a State Witness or PD(cs) 3 / 7 / 1 2
as a J u r o r shall n o t be offset against an o ffic e r’s ann ual
' leave eligibility. - . . . •

(b) Where, however, a n officer is o n an n u a l leave a n d is

called u p o n to serve as a J u ro r, tim e sp en t in C o u rt
shall wo? be re stored to him.

(c) The officer referred to at (a) above is requ ired to r e p o r t ,

for d u ty during the perio d w h e n n o t ac tually in a tte n -
■ dance at the C ourt.

(d) . Applications for the grant o f tim e o f f for th e p u rpo se

o f a tte n d a n ce at C o u rt shall be , ac c o m p a n ie d b y
d o c u m e n ta ry p r o o f e.g. Writ o f S u b p o e n a /C o u rt
S u m m o n s/S u m m o n s to J u r o r . ;

(iv) Grant o f tim e o f f in e x c e p tio n a l circum stances

(a) No pen a lty shall apply w h e re an o fficer is un ab le to
rep ort for d u ty or to re p o rt o n tim e b y reason o f an
act o f G o d (e.g. s to rm , flood ing etc.). \

(b^) Cases referred to a t (a) above sh o u ld b e tre a te d adm inis- ■

tratively by P e rm a n e n t Secretaries a n d Heads o f D e p a rt­
m e n ts /S ta tu to ry A u th o rities.
 (i) F em ale officers (p e rm a n e n t or te m p o ra ry ) shall be eligible R egulation 88 o f th e
for m a te r n ity leave consisting o f leave w ith full pay for ■Civil Service R eg u latio n s,
one m o n th followed b y leave w ith h a lf pay for two C h a p te r 2 3 :0 1 .
m o n th s subject to the c o n d itio n s set o u t in R egulation 88
o f the Civil Service R egulations, C h a p te r 2 3 :0 1 .

(ii) Where the b irth o f the child takes place prior to the PD(cs) 3/1.
o ffic e r proceeding o n a p p r o v e d m a te r n ity leave she shall
be . eligible o n ly for tw o (2 ) m o n th s m a te r n ity leave on
h a lf pay effective from the date o f delivery o f th e child.

(iii) Where the to tal N ational Insurance Benefits plus the h a lf •PD Circular No. 4
pay received during m a te r n ity leave g ran ted o n h a lf pay d a te d J u n e 2, 1 9 7 8 .
at (i) or (ii) above is less chan the full pay o f the officer
the differen ce shall be paid to th e officer. ' ...... .

(iv) T h e co n d itio n at (iii) above does n o t apply to periods o f

no-pay leave granted on a c c o u n t o f pregnancy.

(v) A n officer m ay be allow ed to resum e duties prior to the - Ministry o f F in a n c e

e x p ira tio n o f tw o (2) m o n th s from th e d ate o f her delivery . Circular M e m o ra n d u m
provided th a t she subm its a Medical C ertificate indicating d a te d J u ly 19, 1 9 6 2 .
her fitness to do so. :

B ereavem ent Leave , ,

(i) B ereavem ent leave n o t exceedin g a m a x im u m o f tw o (2) PD Circular No. 3
w o rk in g days m ay be g ra n te d w h e re th e d e a th has d a te d J u ly 1 2 , 1 9 7 7 .
o cc u rre d o f a m e m b e r o f an o ffic e r’s im m ediate family
i.e. spouse, child, p a re n t, b r o t h e r o r sister.

(ii) A d e q u a te p r o o f in w ritin g o f th e d e a th o f th e particular

m e m b e r q f the o ffic e r’s im m e d ia te family should be su b ­
m itte d to the P erm anen t-S ecretary or Head o f D e p a rtm e n t/
S ta tu to r y A u th o rity w ith in seven (7) d ay s o f the o ffic e r’s
re s u m p tio n o f d u ty from b ereav e m e n t leave.

(iii) T h e grant o f bereav e m e n t leave is n o t applicable after the

day o f the funeral o f the p artic u la r m e m b e r o f the o ffic er’s
im m e d ia te family.

(iv) Leave o f absence taken in excess o f the period stated at

(i) above m ust be d e b ited against the o ffic e r’s annual
leave eligibility as casual absence.
 23

J. Duty Leave . .
An officer w ho is a m em b er o f the V olu n teer D efence Force PD(cs) 3 / 7 / 5 1
may, on ap p licatio n, be granted d u ty le.ive w ith pay in the
following circu m stances — '
' (i) w h en called o u t for training for a co n tin u o u s period o f
. eight (8 ) h o urs or m ore; .
(ii) during A nn u a l C am p: .
(iii) w hen called o u t on te m p o ra ry (or p e rm a n en t) service.

K. Special D u ty Leave . . ..........

Special d u ty leave up to fo urte en (14) days per an n u m shall, Secretariat Circular
subject to the exigencies o f the Service, be granted by the No. 38 d a te d J u n e 8 ,
Chief Personnel O fficer to officers atte n d in g conferences on 1948.
behalf o f an a p p ro p ria te recognised association in o r outside o f
the co u n try . :

L. Special Leave

: Subject to the exigencies o f the Service, special leave w ith pay, R egulation 83 o f.the C
may be g ranted in certain circum stances to an o ffic e r.w h o has Service Regulations,
■ been selected to participate or to represent T rinid ad and C h ap ter 23:01.
Tobago in a sporting, ed u c atio n al or cultural event.

Leave granted u n d e r this reg ulation shall n o t affect an o ffic e r’s

entitlem ent to ann ual leave. :. . ..

Where d o u b t exists as to the status o f either th e N ational Body

which has selected the officer o r the p articu lar event in w hich
the officer is to represent T rin id ad and T o b ag o , advice should
be sought from the M inistry w ith responsibility for the specific
field of activity. *■

6
 T R A V E L L IN G AND SU B SIST E N C E

A. A dvances to be granted to officers

i, An advance m ay be m ade, by G o v e rn m e n t, at, such R egulation 49 o f th e T ra v el­

rate o f interest as mav be fixed by the M inister o f ling Allowances R egulatio ns,
Finance, to an officer w ho is requ ired to. keep and use , Ch. 2 3 :5 0 . i
a m o to r .vehicle tor the p erfo rm an c e of his
official duties.

The m axim um advance granted and the periods o f

repay menc o t such advance are set o u t below —,

Grade o f Amount : Period

car of of
advance repaym ent

S tandard Car (cubic PD Circular No. 3 datetj

capacity o f more S e p te m b e r 8 , 1981.
than 1300 cc) 3 2 5 ,0 0 0 5 yt

Light Car (cubic PD Circular M em o ra n d u m

capacity o f not more d a te d August 1, 1984.
th an 1300 cc! 52 1 ,0 0 0 416 years

iii) E x e m p tio n from the p a y m e n t o f m o to r vehicle tax

m ay be granted to an officer in r e s p e c t .o f a locally ,
assembled m o to r car subject to the limits set . o u t
hereu n d er —

Grade o f car M axim u m a m o u n t of.

m o t o r vehicle tax from
w hich e x e m p te d by -
G o v e rn m e n t .

S ta n d ard Car 5 7 ,7 5 0

Light Car 5 4 ,1 5 0

A ny add itional M otor Vehicle T ax in excess o f the PD Circular No. 5 d at^ L

am o u n ts m e n tio n ed above shall be paid by June 2 2 ,1 9 8 3 .
the officer.

(iv) An officer may be g ran ted an advance for the p urpose PD Circular No. 8 d a H d '
o f effecting repairs to his m o to r vehicle (engine Septem ber. 28, 1982.
repairs, general repairs and re-painting.) no t exceeding
the sum o f S2,000 u n der such term s an d c o n d itio n s
as may be prescribed by the M inister o f F inance.
 An officer w ho o b ta in s un advance tor die purchase R eg ulation 50 o f the Travel­
o f a m o to r vehicle sh a ll'b e -' required,* to effect ling Allowances Regulations,
insurance th ere o n . T h e officer ma v be. granted an Ch. 2 3 :5 0 .
advance to cover the. c o st o f the insurance prem ium .

No advance shall b e .m a d e to anv Officer - . . . R egu lation 52 o f the Travel­

(a) on te m p o ra ry a p p o i n t m e n t : ling A llow ances Regulations,
Ch. 2 3 :5 0 .
; b) on co n tra ct unless the repavm enc ot the advance
. shall be. m ade >vithin the period ot co n tra ct.
However, the perio d of repay m en t mav be
e x te n d e d b e v o n d the term of the co n tra c t it
ad e q u ate sec u rity is provided to the satisfaction
of the C o m p tro lle r o f A ccounts;

(c) ap p o in te d to act in an office the holder of which

is req uired -to keep and use a m o to r vehicle
unless the period o f the acting a p p o in tm e n t is
n o t less than six m o n th s and che officer obtains
his m o to r vehicle w ith in the first m o n th of the
c o m m e n c e m e n t of the acting a p p o in tm e n t.

N o t w i t h s t a n d i n g the provisions of (vi). above, the

Minister ot F inan ce m ay , in his discretion, approve
the m aking ot an advance to an ot 'fic er on tem p o ra ry
a p p o in tm e n t u p o n such term s and conditions as he
thinks fit, if the M inister is satisfied th a t the
circum stances . of the case w a r r a n t . the m aking ot
an advance. . '•'■■■ ;. . . 1: . ...

Ah officer m ay be allow ed to keep a four (4) wheel PD Circular No. 4 dated

drive utility .m o to r vehicle, for exam ple, a je e p or N ovem ber 16, 1981.
land rover, p rovided th a t such m o to r vehicle is
registered as a private m o t o r vehicle. .

An officer shall be p re c lu d e d from benefitting und er

the Travelling A llow ances R egulations, C h apter 23 :5 0
in " respect o f a m o t o r vehicle registered tor
com m ercial purposes.

All applications for the grant o f an advance shall be R egu latio n 4 0 o f the Travel-
made to the C o m p tr o lle r o f A ccou nts in the form ling A llowances Regulations,
approved by him frorrvtim e to time. . Ch. 2 3 :5 0 .
U p keep an d M ileage/K iiom etrie Allowance

(i) Public officers w h o are required to keep an d use

sufficient m eans o f tran sp o rt in the p erform an ce o f
their official duties shall be paid an up keep allowance
a n d m ileage/kilom etric rates in respect o f the
particular grade o f m o to r vehicle and the m axim um
m ileage/kilom etric allocation for which each post is
assessed, as fo llo w s:— . . ' .

(a) Sta n d a rd Grade — (cubic capacity o f more

M o to r Car ' . th an 1300cc) •

(i) U pkeep — $ 375 per m o n th with PD C ircular N o. 3 d a te d

Allowance effect from Ju ly 1, S e p te m b e r 8 , 1981 and
1981. , PD C ircular N o. 5 d a te d
Ju n e 22, 1 9 8 3 .
(ii) Mileage/ • .— 30 cents per mile
kilom etric
rates . — 19 cents per kilom etre.

(b) L ig h tG ra d e - — (cubic capacity o f not

M o to r Car • m ore than 1300cc)

(i) U pk eep S348 per m o n th with PD C ircular M e m o ra n d u m

Allowance effect from ! Ju ly 1, dated A u g u s t 1, 19 84 .
1983. .

(ii) M il e a g e / — 2 8 c e n t s perj'tnile PD C ircular N o. 5 d a te d

kilom etric 18 cents per “kilometre, June 2 2 ,1 9 8 3 .
rates

(ii) A m a x im u m an nual m ileage/kilom etric limit shall be

fixed in respect o f each post which is scheduled
unde?r the Travelling Allowances Regulations,
C h a p te r 2 3 :5 0 .

(iii) In a d d itio n , each Ministry shall be allocated a reserve PD Circular N o . 5 d a te d

o f 5% o f its total m ileage/kilom etric limit in o rder to July 16, 1 9 7 0 .
m e e t the claim /s o f travelling officers w ho, owing to
the exigencies o f the Sen/ice, are required to travel in
excess o f their m ileage/kilom etric limits. A ccordingly,
p a y m e n t o f claims for travelling in excess o f the
m ileage/kilom etric limits m ay be made w ith o u t
reference to the Personnel D epartm en t.
 27

iv' The upkeep allowance is payable, 'in ; :th c ;f a llo w in g PD Circular No. 5 dated
c irc u m sta n c e s :- . ." July 16, 1970.
(a) on ordinary sick leave; . . :■ ■; ,
(b) where an officer is on sick leave fo llow ed by ex ten ded
sick leave during any m o n t h —"for ’.the whole o f
that m o n th only; ■ . ' .—. v . » ■
(c) on occasions o f casual absences;
(d) during periods o f annual leave ea rn ed and accum ulated
under the Civil Service R e g u la tio n s ; svi;;:'; ;v
(e) for the first three m o n th s in r e s p e c t.o f full pay k u d y
leave n o t exceeding twelve m o n th s (the.allo w an ce is
n o t payable for any p art w here the period o f study
. leave exceeds twelve m o n th s ); ' .
(f) where an officer travels a b r o a d o n official d utv;
(g) during periods of spccial d u ty leave up to fourteen
(14) days; .
(h) where an officer has been s u sp en d e d from duty
w ith o u t loss o f p a y ;
(i) on reinstatem ent a fte r a p erio d o f in terdiction
provided the arrears o f the allo w ance are applied
towards instalm ents - w hich h a d .been suspended
• _ . during the period o f in te r d ic tio n ; ;v ; -
(j) for the w hole o f th e m o n t h in w h ich a female officer PD Circular No. 5 dated
proceeds on m a te rn ity leave; ■ Ju n e 22, 1983.
(k) for a m axim u m p erio d o f o n e m o n t h , where the
m o tor vehicle which an officer is req u ired to keep
and use tor the p e rfo rm a n c e o f his .official :duties,
* is undergoing repairs; ... ■
(1) while acting in a higher post w h ich requires the PD(cs) 9 7 /1 /6 4 .
holder to keep and use s u ffic ie n t m eans o f transport
in the p erform ance o f his official du ties;
(m) during periods o f an n u a l leave ta k e n while acting in
a higher post provided th a t the o ff ic e r’s substantive
post is a scheduled travelling post;

(nj during a tten d a n ce at the Preparatory. T raining Course PD(cs) 9 7 /1 /6 4 .

for entry into the A d m in istrativ e Class (w hen officers
are considered to be on d u t y ) . >

(v) A n allowance at the rate o f $74 per m o n t h in respect o f PD Circular No. 5 dated
a standard grade m o t o r car a n d S 5 9 .5 0 per m o n th in J u l y . 16, 1970.
respect o f a light-grade m o t o r car is pay able in r e s p e c r o f
leave earned u n d er the 1956 an d 1 9 6 0 Leave Regulations
— for a m ax im u m period o f six ( 6 ) m o n th s .
 Travelling A llow an ces R egulations, C hap ter 2 3 :5 0 )

■vi) Officers w h o are auth orised to travel u n d e r R egulation

16 o f th e Travelling Allowances R egulations, are
paid a travelling allowance at the following rates: —

flff/t e f f e c t f r o m January / , 1981 PD, Circular No. 5 d a te d

June. 22, 1983. .
G rade o f Car M ileage/kilom etric rate
S ta n d a rd Car 50 cents per mile ■
31 cents per kilom etre.

Light Car 44 cents per mile

27 cents per kilom etre.

(ii) Officers w h o are au thorised to travel un der

R e g u latio n 16 of the Travelling Allowances
R egulations, do n o t qualify for p a y m e n t o f
up k e e p allow ance. .

H ire d/A lte rnative m eans o f transport

(i) Where an officer w ho is required to keep a n d use a Regulation 29 o f the T ravel­

m o to r vehicle is n o t in possession o f the m o to r ling Allowances R egulations,.
vehicle ow in g to his. not having yet p u rc h ased it or C hapter 2 3:5 0 .
to the vehicle being tem porarily laid' u p for repairs,
such officer is ex p e cted to travel by public service
tra n s p o rt. . ■ ■.

(ii) A P e rm a n e n t S ecretary or Head o t D e p a rtm e n t may

give app rov al for the officer to use alternative means
o f tra n s p o r t for a period not exceeding tw o m o n th s ..
The p rior approval o f the C hief P ersonnel Officer
m ust be o b ta fn e d where the period is e x p e c te d to
exceed tw o m o n th s. .

(iii) On the subm ission o f a detailed m o n th ly s ta te m e n t o f Regulation 29 o f th e T ra v el­

actual expenses incurred, s u p p o rte d by receipts ling Allowances R eg ulation s,
wherever possible, the officer shall be re fu n d e d such C hapter 23:50.
expenses in cu rred provided th at the a m o u n t claimed
does n o t ex c eed the equivalent in cash o f the sum o f
, the m o n th ly u p k e e p allowance plus one tw elfth o f
the an n u a l m ileage/kilom etric limit fixed for
his office. . ■ .
 29

E. Home to Office Travelling A llow ance 1 ; '

(i). When an officer is tran sferred to a district and housing R eg u latio n 41 o f the Travel­
a c c o m m o d a t i o n . is n o t readily available-: in that ling A llow ances Regulations,
district or the perio d o f the officer’s transfer is not C h a p te r 2 3 :5 0 and PD(cs)
sufficiently long to ju s tify requiring him to reside in 9 7 /1 / 6 4 . '
chat districc an d he concinues to reside in his former
district, he shall be eligible for the following
allowances for travelling betw een his residence and
his new statio n (i.e. place o f w o r k ) : — ■

(a) if he is transferre d tem p orarily , and —

(i) is in a scheduled travelling post and keeps

and uses a m o to r vehicle — an allowance at
c u rre n t m ileage/kilom etric rates in respect
o f the difference in iniles/kiloiuetres from
residence to his form er station and residence
to his . p resent station (for a m ax im u m
period o f six m o n th s); :

(ii) is in a s ch ed uled travelling post but does

n o t keep a m o to r vehicle — an allowance
at public tra n s p o r t rates, wherever such
public tra n s p o rt service is available, i n ­
. respect o f one re tu rn journey, per day (for
a m a x im u m period o f six m onths);

(iii) is n o t in a scheduled travelling post but

o w ns and uses a m o to r vehicle — an
allow ance a t c u rren t m ileage/kilom etric
rates ap plicable to the grade o f m o to r
. vehicle o w n e d and used by. him in respect
o f tw o -th ird s o f the difference in miles/
k ilo m e tres from residence to his form er
s ta tio n an d residence to his present station
(for a m a x im u m period o f six m onths);

(iv) . is n o t in a sched uled travelling. post and

does n o t ow n or use a m o to r vehicle —
. an allow an ce at public transport rates,
w h erev er such public transp ort service is
available, in resp ect o f the difference in
rates from residence to his form er station
an d residence to his present station (for a
m a x im u m period o f six m o n t h s ) ; .
 (b) it ne nas Deeri uun sic uc u [/nnj »m,uu; (

(i) is in a scheduled travelling post a n d keeps .

an d uses a m o t o r vehicle — an allow ance as
described at (a)(i) above (for a m a x im u m
p erio d o f three m o n t h s ) ;

(ii) is in a. scheduled travelling .post b u t does ■ ' .

n o t keep an d use a m o to r vehicle — an .
allow ance as described at (a)(ii) above (for
a m a x im u m period o f three m o n th s ) ;'

' (iii) is n o t in a scheduled travelling p ost bu t

o w ns and uses a m o to r vehicle — an
allow ance as described at (a )(iii) above (for
a m a x im u m period o f three m o n th s);

. (iv) is n o t in a scheduled travelling p ost and

does n o t ow n and use a m o t o r vehicle — an \
allow ance as described at (a)(iv) above (for
a m a x im u m period o f three m o n th s ).

- (ii) - No officer is allow ed to claim m ore than one re tu rn PD(cs)9771/64

j o u r n e y per day b e tw e en his residence and his station
(i.e. place o f w o rk ) in his new district. ,. ,

(iii) No allo w ance shall c o n tin u e longer chan six m o n th s

in th e case o f a te m p o ra ry transfer and three m o n th s ; ;
in the case o f a p e r m a n e n t transfer. -

(iv) An officer w h o qualifies and is paid H o m e to Office P D (c s ) 9 7 /l/6 4

Travelling A llow ance in accordance w ith R egulation
41 o f the Travelling Allowances R egulations, m a y n o t
also qualify for p a y m e n t o f subsistence allow ance in
ac co rd a n ce wich Regulacion 43 (4) o f the said •
regu latio ns. . ; ' - ■ .. . ......

(v) O fficers a tte n d in g training courses are eligible to P D ( c s ) 9 7 /l/6 4

claim travelling allowances' on a basis similar to th at
applicable in respect o f “ hom e to o ffic e ” travelling.

(vi) An o fficer w h o holds a te m p o ra ry a p p o i n t m e n t may P D (c s ) 9 7 /l/6 4

q u alify for p a y m e n t o f H om e to Office Travelling
I A llow ance provided th a t 1the m o v e m e n t o f such
offic er is on transfer, and n o t w here such m o v em en t
results from a new a p p o in tm e n t w h e th e r or n o t in -
the sam e M in is tr y /D e p a r tm e n t/S ta tu to r y A u th o rity .

(vii) T h e n u m b e r o f m ile s/k ilo m e u e s claim ed , by a .

travelling officer in respect o f H o m e to Office
travelling shall n o t be d e d u c te d from the no rm al
. ann u a l m ileage/kilom etric limit fixed for the
p a rtic u la r office.
 31

F. Depreciation Allowance Travelling Allowances R egu­

(i) In addition to u p k e e p a n d m ileag e/k ilom etric lations, C h a p te r 2 3 :5 0 .
allowances, a special d e p reciatio n allow ance is payable
to officers w ho are —
(a) stationed in the following areas in respect o f
official travel w ith in their districts —
T obago
h B l a n c h i s s e u s e
C aroni . . .
Nariva/M ayaro
St. David
Victoria (e x c e p t San F e rn a n d o )
S o u th T rin id a d
St. A n d re w
St. G eorge (East)
, St. P atrick
(b) r equ ired to keep a n d use a m o to r vehicle for the PD Circular, N o. 4 d a te d
perform ance o f official d u tie s a n d w h o are J u n e 2 , 1978.
fu rth er required to travel a n d w o r k in o n e o r
more o f the Special D e p re c ia tio n Areas listed
above, for m o re than tw elve days in any
calendar m o n th . .
With effect from J a n u a r y 1, 1 9 8 1 , the ra te o f PD Circular N o. 5 d a te d
' Special D e p recia tio n A llo w an ce pay a b le is 15% ■ J u n e 22, 1 9 8 3 .
. o f the a p p ro p ria te m ile ag e/k ilo m etric rate.
‘ (ii) A special d ep reciatio n allo w ance is also pay ab le in
the following circum stances — .
(aj where an officer is re q u ire d to keep a n d use a
m o to r vehicle for th e p e r fo rm a n c e o f his official
duties a n d he is f u r th e r r e q u ir e d t o instal a
tele-com m unication u n it in such m o t o r vehicle.
The rate o f allow ance payable w ith effe c t fro m ‘
January 1, 1981 is 2.2% o f th e s h o w ro o m price
o f the vehicle; such s h o w r o o m price to be
subject to th e m a x im u m su m t h a t m a y be
advanced to w ard s t h e purchase o f th e a p p ro p ria te
m o to r vehicle t o b e k e p t a n d u sed b y th e
particular offic er in th e p e rfo rm a n c e o f . his
duties; a n d .
(b) where an officer is re q u ire d to t r a n s p o r t m en M inute 35 o f M inute Paper
and e q u ip m e n t in his m o t o r vehicle in the 50446 o f 1952.
normal course o f his duties.

7
(iii) P a y m e n t of the allowance u n d e r (ii) (b) a b o v e - !is . Cabinet M in ute N o. 1 286
m ade a t th e rate o f 25% o f th e m ileage/kilo m etric dated A ugust 9, 1 9 7 3 .
rate payable u n der R egulation 16 o f the Travelling
A llow ances R egulations and requires the appro val
o f the C h ie f Personnel Officer.

Sea Blast A llow ance :

(i) The. Sea Blast Allowance is payab le to officers w h o PD Circular N o . 4 d a te d

are s t a tio n e d in Districts in the u n d e r -m e n tio n e d J u n e 2, 1978.
areas and is payable in respect o f official travel
w ith in their Districts, at the following r a te s : — ,

Tobago — 15% o f u p k e e p allow ance

C edros
Toco _ 10% o f u p k e e p allow ance
Blanchisseuse <.
M ayaro

(ii) This allow ance is also payable on a pro rata basis PD Circular N o. 4 d a te d
to officers w h o are not s ta tio n e d in any o f the areas J u n e 2, 1978.
listed above b u t w ho are re qu ired to travel to. a n d
w ork in one or m ore , such areas f o r m ore th a n twelve
w ork ing days in any one calendar m o n th . ■

Travelling b e tw e en T rin id ad an d Tobago

(i) A n officer w h o is required to travel on official d u ty P D (c s ) 9 7 /4 /1 .

b e tw e e n T rin id ad and Tob ago m ay travel by air if he
so desires.

(ii) An officer w h o travels from T rin id a d to T o b a g o a n d .

vice versa m ay be paid with respect to travel to and .
from th e A irp o rt as f o l l o w s : - . ...
(a) an o ffic e r in a s c h e d u le d travelling p o s t w h o ■ PD (cs) 9 7 /7 /5 1 .
keeps a n d uses a m o to r vehicle — an allow ance
at prescribed rates in respect o f o n e re tu r n trip
o nly on each occasion b e tw e e n residence or
office and the A irpo rt, w hichev er is the sh o rte r
distance, w ithin the ann u a l m ileag e/k ilom etric ,.
limit fixed for his office; . . ,
(b) all o th e r officers — an allow ance based on
reasonable rou te taxi fares for o n e re tu r n trip
payable b e tw e en his residence or office and the
A irp o rt, whichever is the s h o rte r distance.
 T h e officers referred to at (ii) (a) above w h o leave PD (cs) 8 /1 /2 0 Tem p.
their m o to r vehicles in th e public parkihg area a t
Piarco, thereby necessitating p a y m e n t o f a fee for
such service, may. be re im bu rse d the actual exp enses
incurred, on submission o f an official re ceip t issued
by the relevant au th o rity . .

Officers w ho travel b e tw e en T rin id a d an d T o b a g o a n d PD C ircular M e m o ra n d u m

w ho are required to overnight m ay be a c c o m m o d a te d : PD . (cs) 8 /1 /2 0 d ated
April 1 3 , 1 9 8 1 .
(a) at one o f the following ho tels: —

Trinidad Tobago
T rinidad H ilton M o u n t Irvine
Holiday Inn C row n R e e f
Chaconia Inn T reasure Isle
K apok S andy P o in t
N orm andie T u rtle B each
Chagacabana (n o w called
, Chaguar amas Bay R esort)
. .. F a rre lH o u s e (19 75 ) L td.

and shall be re fu n d ed th e reasonable actual expenses

incurred by th em in c o n n e c tio n w ith th e ir m eals
sup p o rted b y bills/receipts furn ish e d or o n “ h o n o u r
certificates.” Such officers shall be eligible fo r
p aym en t o f a subsistence o f $3 per night;

'(b) at G o vernm ent R e s t H ouses where available a n d

be paid a subsistence allow ance o f $ 3 9 p e r d ay;

(c) at o th e r lodgings w h e re su ch officers d o n o t

stay at hotels, b o a rd in g houses or rest hou ses;
and be re fu n d e d actual expenses base d o n bills
furnished or o n “ h o n o u r c e rtificates” pro v id ed
that the claims do n o t ex c eed the current, ra te
o f subsistence allowance o f S39 per d ay . .

With reipect to (iv) (a) above, it shall be the PD Circular Memorandum

responsibility o f the P e rm a n e n t S ecretary o r Head, o f d a t e d A pril 13, 1981.
D e p a rtm e n t/S ta tu to ry A u t h o r i t y to d e te rm in e , in the
light o f the status o f th e p a rtic u la r o fficer a n d th e
nature o f his/her official d u ty , th e p articular h o t e l at
which an officer m ay be a c c o m m o d a te d .
 A public officer m ay e m p lo y a C h au ffeu r in the R e g u la tio n 34 o f th e T ra v el­
follow ing c irc u m s ta n c e s :— i v. . ling A llow an ces R e g u latio n s,
(a) w h e re the C h ief P erso n n e l O fficer is satisfied C h a p te r 2 3 :5 0 .
th a t the n atu re o f an o f f ic e r ’s duties necessitates
th e e m p lo y m e n t o f a chau ffeur. In these PD C ircular N o. 2 d a te d
circu m stan ces, a m o n th ly allow ance equivalent J u n e 5, 1975,.
. to the salary o f a C h a u ffe u r I in the Public
Service m a y be g ranted to the officer;
(b) w h e re an officer is re q u ire d to travel a d a y ’s PD C ircular N o . 1 d a te d
j o u r n e y o f 100 miles or m o re in T rin id ad or 60 J u n e 16, 1 9 8 6 .
miles or m ore in T o b a g o d uring which jo u rn e y
he em p lo y s a licensed chau ffe u r, he shall be
eligible, w ith effect fro m J a n u a r y 1, 1985, to be
paid an allow ance o f $50 per day.

Subsistence A llow ance

(i) Eligibility f o r Subsistence A llo w a n c e . . .
(a) A n officer shall be eligible for p a y m e n t o f a R eg u latio n 43 o f t h e T rav el­
subsistence allow ance su bject to the conditions ling A llow ances R e g u latio n s
set o u t in R egu latio n 43 o f the Travelling an d PD C ircular N o . 1 d a te d
A llow ances R egu lations w h e n required in the March 28, 1 9 8 4 .
course o f travelling o n official d u ty to be absent
from the district (i.e. C o u n ty ] in w hich he i s ;
norm ally s tatio n ed . : "" 1: ' ' ■ ■ " i
(b) A subsistence allow ance is n o t payable in Part II o f th e F if t h S ch edu le
respect o f official travelling w ith in the district to th e T ravelling A llow ances
(i.e. C o u n ty ) in . w hich the officer; is stationed R egu lation s.
e x c e p t in the f o l lo w i n g cases —
(i) Officer's s ta tio n e d in C o u n ty St. George
(e x cep t B lanchisseuse); w h e n travelling oh
official d u ty to Blanchisseuse; .. . ;
(ii) Officers w hose d istrict consists o f more
th a n an en tire C o u n ty w h e n travelling
ou tsid e th e limits o f th e C o u n ty in which
their station s are lo cate d ;
(iii) P aym asters w h e n travelling from Port o f
. Spain, San F e r n a n d o a n d S carborough;
(iv) M agistrates a n d officers o f a M agistrate’s
D e p a r t m e n t w h e n unav o id ab ly abse nt from,
their sta tio n s for the p u rp o se o f attend in g
an y o f the C o u rts o f , their respective
districts; .
(v) Officers w hose district is T o b a g o and who
are s ta tio n e d at S carb oro ugh and
R o x b o ro u g h w h e n visiting Charlotteville,
Parlatuvier, B lo o d y Bay, L ’Anse F ou rm i,
H erm itage, C a m p le to n , Speyside, Delaford,
C astara;
 35

(vi) The E xecutive E ngineer, N ariva/M ayaro

when visiting G u a y ag u ay a re; .
■ (vii) The Executive E ngineer, St. P atrick w h en
visiting C edros;
(viii) Officers w h o are re q u ire d to sleep away
from hom e or who= are abse n t from their
stations for n o t less th a n twelve ( 1 2 )
consecutive hours. A fte r the first tw en ty-
four (24) hours, twelve (12) h o u r periods
shall c o u n t as on e th ird o f a period.

(ii) Subsistence allowance b eco m es payable in respect o f

a period o f absence o f n o t less th an six (6 ) hours
except in the case o f (viii) above w h e re p a y m e n t falls
due after an absence o f n o t less th an twelve
(1 2 ) hours.

(iii) T he rate o f p a y m e n t o f subsistence, allowance

'■ The current rate o f subsistence allow ance is $39 PD C ircular N o . 1 d a te d
' per day. " ,■. . . M arch 2 8, 1984.

(iv) Eligibility f o r sub sistence allow ance in respect o f

transfer to a n e w district ..
(a) An officer, o n t e m p o r a r y transfer, shall be PD (cs) 9 7 /7 /6 1 .
eligible for p a y m e n t o f a subsistence allowance
for one ( 1 ) m o n t h pro v id ed th a t he takes up
residence in th e district to w h ich he has
been transferred; .

(b) P aym ent o f su bsisten ce allow ance in excess o f

the period at (a) above is to be m ade o n ly w ith
the specific app ro val o f the C h ief Personnel
Officer; • .

(c) P aym ent o f subsistence allow ance shall n o t

be m ade to an officer w h o c o m m u te s from his
new district a n d ‘d oes n o t take up residence in
the new district t o w h ich he has b ee n transferred.
In such a case, the officer m ay qualify for
. pay m en t o f h o m e t o office travelling.

(v) Eligibility f o r subsistence allow ance while atten d in g

training course
An officer atten ding a train ing course shall be eligible PD (cs) 9 7 /7 / 6 1 .
for pay m en t o f a subsistence allow ance o n ly where
such training course is held o u ts id e o f the district
(i.e. C ounty) in w hich th e officer is statio n ed .
(vi) Eligibility f o r subsistence allowance wneri
b etw ee n T rin id a d a n d T o b a g o
A n officer w h o .is required to tra v e l'o n official d u ty PD (cs) 8/1/20 Sub I.
b e tw e en T rin idad and T o b ag o shall be eligible for a
subsistence allowance in the following circu m stan ces:

(i) where the officer is n o t re q u ire d to o vernig ht;

(ii) where the officer is re q u ired to overn ig h t and:
(a) stays at a G o v e rn m e n t R e s t H ouse;
(b) in the absence o f h o te ls/g u e s t houses/
rest houses, stays at o t h e r lodgings; :
(c) travels by Coastal S te am er. ■■■■. ;

(vii) Periods o f absence in respect o f w h ich a subsistence

allowance is payable
T h e period o f absence in respect o f w hich an officer PD (cs) 8 / 1 / 2 0 a n d R egu la­
m ay claim subsistence allow ance is ca lc u la te d from tio n .43 o f t h e Travelling
th e time o f his dep a rtu re from his sta tio n /re s id e n c e A llowances R eg ulatio ns,
to the time o f his re tu rn to his s tatio n /resid en ce . C h a p te r 2 3 : 5 0 . ;
(a) an absence o f no t less th a n six ( 6 ) h o u rs b u t less
than twelve ( 1 2 ), hours shall c o u n t as o n e-th ird
o f a day; . ;
(b) an absence o f no t less th a n twelve ( 1 2 ) hours
b u t less th an eighteen (18) h o u rs shall c o u n t as
one-half o f a d a y ;
(c) an absence, o f.o v e r eighteen (18) h o u rs a n d up
to tw e n ty -fo u r (24) h o u rs shall c o u n t as a
full day; ,
(d) an absence o f less th an six (6 ) h o u rs shall c o u n t
,as o ne-third o f a day w here such absence includes
any o f the following p e r io d s :— '

(i) 6.00 a.m. to 8.00 a.m.

(ii) 11 .0 0 a.m. to 1.00 p.m .
(iii) 6.00 p.m. to 8.00 p.m.

However, p a y m e n t o f subsistence allow ance as are ' PD C ircular N o. 4 d a te d

m o re advantageous to an officer m ay be m ad e where J u n e 2, 1 97 8.
th e period o f an o ffic e r’s absence includes any or
m ore than one o f the perio ds s h o w n h ere u n d e r: —

(i) 6.00 a.m. to 8.00 a.m.

(ii) 11.0 0 a.m. to 1.00 p.m.
(iii) 6.00 p.m. to 8.00 pfm.
 37

Example .... 1 *-i

A n officer w ho is abse n t from 6V00;a.m. to 1.30 p.m.

should be paid subsistence allow ance for two-thirds
o f a day, n o tw ith sta n d in g th a t in acco rd a n ce w ith the
provision at (vii) (a) above, he w o u ld have been
eligible for subsistence allow ance o f o n e-third o f a
day only, his absence being m o re than six (6 ) hours
bu t less than twelve ( 1 2 ) hours.

(viii) Eligibility f o r subsistence allow ance in respect o f

a c c o m m o d a tio n at an h o te l
An officer w ho travels o n official d u t y . betw een PD C ircular N o . 2 dated
T rinid ad an d T o b ag o a n d is a c c o m m o d a te d at .an J u n e 5, 1 9 7 5 .
hotel/guest house w ith his m eals (excluding alcoholic
beverages) being provided at G o v e r n m e n t ’s'expense,
shall be paid a subsistence allow ance o f S3 per night.

(be) Eligibility f o r sub sistence a llow ance w hen travelling

on official d u t y abroad
A subsistence allow ance is pay ab le to the following ' PD C ircular M e m o ra n d u m
Officials and N on-O fficials w h o are re q u ired to travel PD (cs) 2 /3 7 /1 d a te d
abroad on official business — C onferences and J u n e 2, 1 9 7 8 .
Official Travel —

(a) Ministers, P a rlia m e n ta ry Secretaries, Heads

o f Missions a n d Officials in Salary Range
69 and above;
(b) President o f the S en ate, S peaker o f the
House o f R e p re sen tativ es an d Members '
o f P arliam ent;
(c) A u d ito r G eneral; .
’ (d) C hief J u s tic e , Ju s tic e s o f A ppeal, Puisne
Judges;
(e) President, V ice-P resident and M em bers o f
the In d u strial C o u rt;
(f) O m budsm an; . (
(g) C h airm an, D e p u ty C h airm an a n d M embers
o f the Service C om m ission s; ;
(h) Chairma.n a n d M em bers o f th e Appeal
: B o ard ;
(i) C h airm an a n d M em bers of the Law
C om m ission ;
. , (j) C hairm an a n d M em bers of the Public
Service A p p e al B oard.
 T h e ra te o t subsistence allowance pay able to tne om ciais
n a m e d abo ve shall be SUS50 per d ay in re spect o f travelling
to all co u n trie s oth er th an C A R IC O M co u ntries w ith the
e x c e p tio n o f Jam aica and S T T 50 per day in respect o f
travelling to CARICOM countries. .

O th e r Officials and Non-Officials n o t n a m e d ,a b o v e shall be

paid su b sistence allowance at the rate o f SUS35 per day in
resp ect o f travelling to all cou n trie s o th e r th an CARICOM
c o u n trie s w ith the exceptio n o f Ja m a ic a an d STT35 per day
in respect o f travelling to C AR IC OM co untries.

J. Meal allow ance/P rovision o f a m eal

(a) An officer w ho is re q u ired to co n tin u e w orking for PD C ircular N o. 4 d a te d

m o re th an tw o (2 ) h o urs b e y o n d the en d o f his O c to b e r l 3 , 1980.
n o rm a l w o rk day or shift shall be provided w i t h 'a
m eal or be paid a m eal allow ance in lieu thereof.
(b) T h e officer shall be provided w ith a n o th e r meal or be
paid a n o th e r meal allow ance in lieu t h e re o f where he
co n tin u e s to w o rk as m e n tio n e d above — at the end
o f each four (4) h our p erio d th e re a fte r — calculated
fro m tw o ( 2) hours a fte r th e c o m m e n c e m e n t o f the
p e rio d o f excess hours.

(e) A m eal allowance is also payable in the following PD C ircular N o. 1 d a te d

circum stan ces — M arch 28, 1 9 8 4 .

(i)
w here the officer is called o u t to w o rk while
o ff-d uty . T he officer shall be paid a meal
allowance w hen re q u ire d to w o rk th rou gh the
entire d u ra tio n o f any o f th e following meal
periods —
6.00 a.m. to 8.00 a.m.
11.0 0 a.m. to 1.00 p.m.
6.00 p.m. to 8.00 p.m.

(ii) w here an officer is re q u ire d to w o rk on Saturdays, PD (cs) 2 / 1 0 / 1 .

Sund ays and Public H olidays, p a y m e n t o f a
meal allowance is to be m ade oh the same basis
as for w o rk on a n o rm al w o rk day th at is to say
the officer m u st first w o rk his norm al working
hours or shift b efo re he becom es eligible for
p a y m e n t o f a m eal allow ance. .

(d) A n officer w h o is allo w ed travel time in the PD (cs) 2 / 1 0 / 1 .

perfo rm a n c e o f his duties m ay qualify for p a y m en t o f
a m eal allowance o nly w h e re he has co m p le te d his
n o rm al w orking hours or shift an d is fu rther required
to w o rk for m ore th a n tw o ( 2 ) hours thereafter
exclusive o f travel time.
 39

Payment o f a meal allowance a nd a subsistence

allowance in respect o f t he same p er io d o f d u t y
is strictly p r o h i b i t e d . 1‘ ; ‘ ;: ;

Payment o f a meal allowance shall be at a rate

equivalent to 1/3 o f the daily rate o f ^subsistence
allowance, t ha t is, S I 3. , . .

Payment o f meal a l l o w an c e during any t w e n t y - f o u r

(24) hour period shall n o t exceed a t ot al o f $39.

8
 M I S C E L L A N E O U S ALLOWANCES

On-Call Al lowance '

(i) Eligibil i ty f o r on-call a l l o w a n c e

An on-call al lowance is payable to an officer w h o is i nfo rmed P D Circular No. 6

b y the P e r m a n e n t Secr et ary or Head o f D e p a r t m e n t / S t a t u t o r y o f 1970 dated
Authority that — ' ■ ' J u l y 24, 1970.

(a) du ri ng a specified p er iod while o f f d u t y he mu st make

h i ms el f available for d u t y at short notice;

. (b) duri ng such p e r io d he shoul d n o t leave his h o m e w i t h ­

o u t leaving a for wardi ng address at which he coul d be
l ocat ed;

(c) w h e n leaving his h o m e he m u st n o t travel to any place

wh er e it w o u l d be impracti cabl e to co nt ac t him even
t h o u gh he leaves a f or wardi ng address;

(d) he w o u l d be b o u n d to r e p or t for d u t y if called u p o n

w i t hi n t he p e r io d specified.

(ii) R a t e a t w h i ch on-call a ll o w a nc e is p a y a b l e to eligible

o f fi cers

T h e c u r r e n t rate o f on-call allowance is $ 18 0 .0 0 per m o n t h PD Circul ar No. 1

a n d is pro r a te d wh e re an officer is required to be on call for o f 1 98 6 d a t e d
a n y p er iod o f less t h a n o ne (1) m o n t h . J u n e 16, 1986.

(iii) S c h e d u l e o f p o s t s , t he ho l de r s o f whi ch are

r e q u i r e d to b e o n call

Posts, t he hol ders o f w h i ch are requir ed to be on call are

listed ,in t he Sch ed ul e a t t a c h e d to Personnel D e pa r t m e n t
Circular No. 6 o f 1 9 7 0 d a t e d J u l y 24, 19 70 which Schedule
m a y be a m e n d e d fr om time to ti me by the Chief Personnel
Offi cer in c o n s u l t a t i o n , whe r e necessary, wi th the Public
Services Association.

Shift Bonus

(i) Eli gi bi li ty f o r sh i f t b o nu s

A n officer w h o is r e qu ir e d to w o r k on a shift basis where PD Circular No. 2

such shift w o r k is n o t peculiar t o the duties o f the particular o f 1970 dated
class o f office t h r o u g h o u t the Civil Service shall be paid a May 4, 197 0.
shift b on u s p ro vi ded t h a t the o ff ic e r’s shift falls either wholly
o r par tl y b e t w e e n t he h ou rs o f 8. 00 p.m. a n d 6.00 a.m.
 41

(ii) Eligibility f o r shift b on u s in r e s p e c t o f '

w,orking a “s pli t s h i f t ” ,

A shift bo n us shall be paid t o an officer .who is required to PD Ci rcul ar No. 1

w o rk a “ split s hi ft ” . o f 1984 dated
Mar ch 28, 1984.
(iii) De f init ion o f a “s pl it s h i f t ” v

A “ split s hi ft ” is def ined as an ar range me nt by which the PD Ci rcul ar No. 1

’ worki ng day is n o t c o n t i n u o u s b u t is split in two or more of 1984 dated
" working periods with an interval o f n ot less than two hours Mar ch 28, 1 98 4 .
separating t hem. Such wo rk i ng day shall be created as a
single shift for purposes o f p a y m e n t o f a shift bonus. •

(iv) The rate o f p a y m e n t o f a shif t b o nu s

The c ur rent rate o f Shifc Bonus is S6.00 per shift or part PD Ci rcul ar No. 1
thereof. o f 1984 dated
Mar ch 28, 1984.
C. Cost o f Living Allowance

(i) The following categories o f officers became eligible for p ay ­ Mi ni st er o f Fin an ce

men t o f a Cost o f Living All owance with effect from ■ Circular No . 10 o f
January 1, 1 9 7 4 : — 1 97 5 d a t e d
N o v e m b e r 14, 1975.
(aj the holders o f all full-time monchly paid poses or
positions ( p e r m a n e n t or t em p o r a r y ) in the —

(i) Civil Service, Tea ch in g Service, Fire Service,

Police Service, Prison Service and the Judicial
and Legal Service (Judges except ed); ;

(ii) S t a t u t o r y Boards for which the Personnel

Department has responsibility u nder the
: S t a t u t o r y A u t h or it i es Act; ■

(iii) S t a t u t o r y Boards a nd similar Bodies for which.

1 the Personnel D e p a r t m e n t has responsibility
for the classification and c om pe ns a ti on of. ,
. • posts established, t her e un de r, for example,
, Chaguar amas D e v e l o p m e n t Aut hori ty,. Mayaro
Civic Cent re, N a p a ri m a Bowl, Princess Elizabeth
... H o m e for H a n d i c a p p e d Children, The Blind
Welfare In s ti t ut e etc.

(b) c o nt r a c t officers wh os e c o n t r a c t a p po i n t me n t s specify Minister o f F in a nc e

a salary in a salary range u n d e r the Classification and. Circular No . 2 o f
. ■ C o mp e n s a t i o n Plans in t he Services m e nt i on ed , at 1 9 77 d a t e d J a n u a r y
..... (1) a(i) above. . .. ; • 24, 1977.
(c) All part-time m o n t hl y - pa i d empl oyees o f Go ve rnment . Minister o f Fin ance
Circular No. 2 o f
(d) Persons on c o n t r a c t o t h e r t h en those at (b) above. 19 77 d a t e d J a n u a r y
24, 197 7.
 m e n t i o n e d with effect fr om J an ua ry 1, 1 9 81 . an d Planning
Circular No. 8 o f
(a) ho ld er s o f certain public offices wi t hi n t he purview, o f
19 83 d a t e d J u l y 4,
" t h e Salaries Commi ssi on.
1983.
(b) T h e following part-time emp lo yee s o f G o v e r n m e n t —
(i) t hose emp lo yee s wh o are re qu ir ed t o w o r k in Personnel D e p a r t m e n t
excess o f 4 hours per day for every day o f the Circular No. 10 o f
n or mal work- wee k — the f u l l q u a n t u m o f the .1982 d a t e d December.
. al lo wa nc e; . 17,1982. :
(ii) Th o se e mp l oy ee s w h o are re qui red t o w or k for
4 ho ur s or less for every day o f the normal
wor k- wee k — h a l f o f the all owance.
(iii) F o r m u l a f o r Cal cul at ion o f C o s t o f Living A l l o w a n c e
(a) With e f f e c t f r o m J anua ry 1,1974, a cost o f Living Minister o f Finance
Al l owanc e o f $3. 50 for each five poi nt rise in the Index Circular No. 10 o f
o f Retail Prices based o n t he In de x figure as at. 31 1975 d at e d
De c em be r , 19 73 as publ ished in the Tri ni dad an d Nov emb er 14, 1975.
T o b a g o Gazette- and a c o r r e sp on d i ng r e d u c t i o n t h e r e o f
for each five poi nt d r o p sh ou ld it occur.

(b) With e f f e c t f r o m Januar y 1, 1 9 7 7 , a Cost o f Living Minister o f Fin ance

Al lowance o f $6.00 per m o n t h for each f o ur p oi n t rise Circular No. 11 o f
above t he Index o f Retail Prices wi th a base o f 100 as at 1977 d at e d
S e pt e m b er , 1 97 5 and based on t he Index figure as at August 16, 1977.
31 D ecem ber , 19 76 whi ch s t o o d at 114. 8 a nd a corres-
■ p o n di n g r e d u c t i o n t h e r e o f for each four p oi n t fall In the
' Index shoul d it occur.
(c) With e f f e c t f r o m J anuar y 1 ( 1 9 8 1 , a Cost o f Living Minister o f Fi/iance
Al l owanc e o f $5. 20 per m o n t h for each t wo po int rise and Planning
in t he Index o f Retail Prices based o n t he I nd ex figure Circular No. 6 o f
a^ at 31 D ecemb er , 198 0 whi ch s t oo d at 193. 9 and A 1982 d at e d
c or r es p on d in g re d uc ti o n t h e r e o f for each t wo po int Feb ru a ry 25, 1982.
fall in the Index shoul d it occur. .
(iv) A m o u n t o f C o s t o f Living A l l o w a n c e p a y a b l e Minister o f F in a nc e
d u r i n g p e r i o d s o f hal f- pay leave Circular No. 2 o f
1977 d at ed
Public Officers are eligible to be paid t he full q u a n t u m o f the J an u a r y 24, 1977.
A l lo wanc e dur in g periods o f half-pay leave.
(v) A m o u n t o f C os t o f Living A l l o w a n c e p a y a b l e to Minister o f Fin ance
r e - e m p l o y e d p ens i o ne rs Circular No. 8 o f
Cost o f Living Allowance is payable o n the m o n t h l y pensi on 1976 d at e d
o f t he re -e mp l oy ed pensi oner instead o f o n his m o n t h l y salary. J u ly 3, 1976.
 43

(vi) S us pe n s io n o f p a y m e n t o f C os t o f Living A l l o w a n c e ' Minister o f F i na n ce

a n d t he E c o n o m y
P a y m e n t o f Cost o f Living Al lowance t o persons ot her t han
Circular No. 5 da te d
pensi oners was s us pende d with effect f r o m Fe br ua r y, 1987.
F e b r u a r y 10, 1987.

(vii) Partial rest orat ion o f p a y m e n t o f C o s t o f ' . Minister o f Fina nce

■ Li ving A l l o w a n c e a n d t he E c o n o m y
Circular No. 10
With e f f e c t f r o m Fe b ru ar y 1, 1 9 8 7 Cos t o f Living Allowance
d a t e d May 19, 1987
was r es tor ed t o empl oyee s receiving l ower levels o f pay in the
following m a nn e r —

“ p a y m e n t s o f Cost o f Living Al l owan ce will be adjusted

based on t he principle t ha t t ho s e receiving a basic
salary plus Cost o f Living Al l owanc e o f S 1460 and
lower per m o n t h will give up 5% o f the basic pay an d
proceedi ng t here aft er by i n cr e me nt s o f $52 per m o n t h
in basic salary, plus Cost o f Living Al lowance wi th a
c or res pondi ng i ncre men t o f $20 per m o n t h in the.
a m o u n t o f m o n ey t o be sacrificed wi th persons receiv­
ing salary plus Cost o f Living Al lowance a m o u n t i n g to
$ 2 0 0 0 a n d : higher per m o n t h receiving no relief” .

(viii) P a y m e n t o f a d j u s t e d C o s t o f Living A l l o w a n c e Comptroller of

t o e m p l o y e e s receiving l o w e r levels o f p a y . .. A c c o u n t s Circular
No. 15 d a t e d
I ns tructi ons , for. i m p l e m e n t a t i o n o f p a y m e n t are set o u t in
J u n e 29, 1987.
C o m p t r o l l e r o f A c c o un t s Circular No. 15 d a t e d J u n e 29,
1987. . .
 TRANSFER BETWEEN 1'RIINIUAJL) AINU iU B ftijU

A. Eligibility for T e m p o r a r y (To ba go) Al l owa nc e .

An officer on t ransfer b e t w e e n T r i n i d a d a n d T o b a g o may qualify Mi ni st ry o f Finance
for the following in r e spect o f t he d u r a t i o n o f t he transfer — . Circul ar No. 38
d a t e d N o v e m b e r 7,
(i) Housing facilities, i.e., rent- free use o f G o v e r n m e n t Quarters, a
1962 and
Housing Al lowanc e o r B o ar di n g a nd Lodging;
r PD(cs) 1 8 / 1 / 1
(ii) A special al lo wanc e o f S30 per m o n t h . Vol. II

B. C on di ti ons for the G ra n t o f Housi ng Facilities

An officer may qualify for —
(i) Rent -free use o f G o v e r n m e n t Qu ar ter s; or

(ii) A Housing Al l owa nc e if prior t o t he t ransf er he —

(a) o c c u pi ed his o w n ho us e a n d o n transfer has no t re nte d
it o u t ; : , : ; .
(b) occ up ie d r e n t e d premi ses a n d o n transfer has n o t
s u r re n de re d t he t e n a n c y t h er e of ; '

(iii) R e f u n d o f the d i ff er enc e b e t w e e n r ent paid for his house in

t he place o f t ra ns f er a nd house, in the place o f domicile if
p r i o r to transfer he o c c u p i e d r e n t e d premises and on transfer
has t o pay a higher r e nt ;

(iv) R e f u n d o f t he d i ff er en ce b e t w e e n t he housing allowance

ent i tl ed t o a n d t he r e n t recei ved fr om the r e n t a l ) o f his. own .
house, i f d ue to t ransf er he has r e n t e d o u t his house for less ,
t han the housing al lowance t o wh ic h he is-entitled.

C. Mitigating C ircums tance s for n o t S u rr end er in g T e n a n c y . ..

T h e mitigating c i r c u ms t a nc es for n o t su rre nd eri ng the t enancy o f
r e n te d premises o c c u p i e d pri or to t ransfer are — "

(i) inability t o o b t a i n s uitable housi ng a c c o m m o d a t i o n for his

family;

(ii) spouse t o o ill a n d unabl e to j o i n officer; ,

(iii) obligation to m a i n t a i n aged d e p e n d e n t relatives at home;

(iv) children u n d e r w o rk i n g age in place o f domicile. .

D. Housi ng Facilities
Where an officer qualifies for ho us ing facilities, he shall be
a c co rd e d —
(i) Rent-free use o f G o v e r n m e n t Q ua r te rs if available; or
(ii) A Housi ng Al l owan ce n o t exc eedi ng ten p er cent (10%) o f the
off icer’s salary w h e r e Q ua r t e r s are n o t available. However,
wh ere suitable h ou s in g a c c o m m o d a t i o n c a n n ot be o bt ai ned
 at the rate stated a bov eVt he C h i e f Personnel Officer may,
at his discretion, aut hori se an al lowance .equivalent to the'
rental the officer pays for his a c c o m m o d a t i o n ; or ■

(iii) Board and Lodge not exc eedi ng S90 per m o n t h subject: to
. . - the p r o d u c t i o n o f the necessary bills/receipts. ■

Circumstances where Housing Facilities arc Not Applicable

(i) Where the officer d i d n o t s ur re nder the t en a n c y o f rented

premises in his place o f domicile to a c c o m m o d a t e worki ng
spouse;

(ii) i f an officer is unmarr ie d and has n o legal d e p e n d e n t s ;

(iii) If an off icer’s spouse remai ns in t he place o f domi ci le co take

care o f worki ng children o f any age;

(iv) If an off icer’s spouse is w o rk i n g a n d unabl e co j o i n him;

(v) Fo r the period duri ng whi ch an officer received s eparat ion

allowance; •

(vi) F o r a ny period in excess o f che p e r io d o f cransfer.. ■ - ■ .

Hot el A c c om mo d ac io n

(i) An officer on cransfer b e t w e e n T r i n i d a d a nd T o b a g o w h o is PD(cs) 9 7 / 7 / 4 8

noc provided wich Gov cr nmcnc Q u a r t e r s and w h o has noc
been able co secure suicable renced premises mav be allowed
full hocel expenses ( a cc o m m o d a c i o n a nd meals — excludi ng
alcoholic beverages) and shall be paid a subsiscence allowance
, o f $3 per nighc — for a period, in the firsc inscance, o f three
(3) m o n t h s in che case o f a c empor ary cransfer and on e (1)
m o n t h in the case o f a p e r m a n e n t cransfer. .

(ii) Excerisions o f che periods ac (i) above shall be ma de on che

auchori ty o f the Chi ef Personnel Off icer o n l y . '

(iii) All appl icati ons for e xt en si on o f t he periods at (i) above shall
be m a d e in writing and be s u b m i t t e d t h r o u g h the P e rm an e nt
Secrecary or Head o f Deparcmenc Co che C h i e f Personnel
Offi cer in s uf f ic ie nt t ime so as t o a l l o w f o r p r o p e r
c o n s i de r at i o n to b e gi ve n to such a p p l i c a t i o n p r i o r to the-
e x p i r a t i o n o f the p e r i o d o f o n e ( 1 ) m o n t h o r t hree fJJ
m o n t h s , as the case m a y be.

Special Allowance
An officer on cransfer becween T r in i da d and T o b a g o may, also Miniscry o f Finance
qualify for a Special Allowance, in respecc o f che duraci on o f che. Circular No. 38
cransfer, o f n o t more t han t hi rt y (S30) per m o n t h if he has to daced N o ve mb e r 7,
m ai nt ai n t w o separate es tabl is hment s, o n e in T r i n i d a d and the 196 2 and PD(cs)
o t h e r in Tob ag o . 1 8/ 1 /1 Vol. II
Ci rcums tance s wh ere Special Al lowance is No t Payable

(i) I f the claim is based on the difference in the cos t o f living

b e t w e e n T r in id ad an d T o ba go ; ' :

(ii) If an officer is u n m a r r i e d a nd has no legal d e p e n d e n t s ;

(iii) If an o ff i c e r ’s spouse remains in the place o f domi ci le t o take

care o f w o rk i n g children o f a ny age;

(iv) I f an of f ic e r’s spouse is wor ki n g a nd unabl e to j o i n hi m;

(v) F o r the per iod duri ng wh ich an officer received sep arat io n
allowance;

(vi) F o r a ny period in excess o f the period o f transfer.

T r a n s p o r t a t i o n o f M o t or Vehicle
R eg ul at i on 4 8( 7)
An officer o n t ransfer b e t we e n T ri ni dad an d T o b a g o shall be o f t he Travelling
al lowed free t r a n s p o r t a t i o n o f a m o t o r vehicle i f he o w n s one Al lowances
at the time o f such transfer. Regul at ions,
Chapter 23:50
P a y m e n t o f All owances on First A p p o i n t m e n t
Officers p o s t ed on first a p p o i n t m e n t t o T ri ni dad or T o b a g o do
n o t qual ify for p a y m e n t o f the a f o r e m e n t i o n e d al lowance/facilities
wh i ch are applicable onl y in re spect o f a transfer b e t w e e n T ri n id ad
a nd T o ba go .
 47

UNI FORMS
" ' Ar.j .
A. Categories o f Officers w ho are e nt i tl ed to Uni forms

Assistant Swi mmi ng Ins t ru c to r

Assistant T ra n s p o r t C ommi ss ion er
Au t om ot iv e Licensing Officer I and II
Baker .
Boiler Op e ra to r I and II
C oo k
Coxswain
Coxswain Engineer
C us toms and Excise Gu ar d
C u st oms and Excise Officer
De c kha nd I and 11
Dental Assistant
Dental Nursing In st ruc to r
Dietician
Domest ic Supervisor I a nd II .
Driver Licensing Exami ner
Engineer, H yd ro g r a p h i c Surveying Launch
Estate Co ns tabl e
Food Demonstrator •
. Forest er .
Forest Ranger
Ga te keepe r
Health C o n tr ol Officer I (Seaports)
i .
Health C o n t r o l Officer II (Piarco)
Hostel Manageress
Hostel Manageress (Ho us ek eepe r)
House Mat ron
I mmi grat ion Officer
Juvenile H o m e Supervisor I, II and III
Ki tchen Supervisor
Lau nc h Cox swai n I a nd II
Launch Mechani c I a nd II
Lau nc h Supervisor
Laundr ess/ Washer

9
 UmhUKMS ' -I

A. Categories o f Officers who. are.ent it led to Un if or ms — C o n ti nu e d

Li ght hous e Keeper

Maid , .
Manageress, Di ni ng Services (Supervisor)
Marine Electrician
Master, H yd r o g r a p h i c Surveying Launch
Mate, H ydr og raph ic Surveying Launch
Mechanic
Medical O r de r ly
Messenger
Mortuary Attendant
. * M ot o r Vehicle Driver
M o t o r Vehicle Ins pe ct or I and II '
M o to r Vehicle Officer I a nd II
+ M o t o r Vehicle O p e r a t o r I and II
M o t o r Vehicle Supervisor I and II
Navigational Aids Assistant
Navigational Aids Maint enance Officer I a nd II
Nursing Personnel
Orde rl y
O r t h o p a e d i c Orde rl y
Postal Auxiliary
Postal Driver

. Postal G uJa rd •
Postal I ns p e c t o r I a nd II
P o st ma n I, II a n d III
Recept ioni st . ,
R e e f P a t ro l m an
Sterilizer O p e r a t o r
S t u d e n t De n ta l Auxiliary .............
S w i mm i n g I n s t r u c t o r
T r a n s p o r t Co mmi ss io ner ...... ,
Va ul t A t t e n d a n t :
Wardsmaid
Wa rds man . ■ ■ . >
X —ray Orde rl y

^Ministry o f Works, Inf r as t ru ct ur e and Decentralisation, Ministry o f Health

+Ministry o f Health
 Eligibility o f officers for u n i fo rm s ' ■. , .
Uniforms shall be issued to eligible officers w ho hold p e r ma n en t
appoi nt ment s. However, an officer w h o has c o m p l e t e d at least
twelve (12) m o n t h s c o n t i n u o u s service in a t e m p o r a r y or acting
capacity m a y be issued with un if or ms pr ovi ded t hat such t em po ra r y
or acting service is e x p e c t e d t o cont inue' fu rth er for n o t less t han
six (6) m o n t hs .

Compensat ion in lieu o f u ni fo rm s n o t issued

An officer w h o has n o t been provi ded with his u n i f o r m e n t i tl em en t
shall be eligible for p a y m e n t o f c o m p e n s a t i o n in lieu o f uni forms
not issued. C o m p e n s a t i o n in lieu o f u n i f o r m s n o t issued shoul d
not exceed an a m o u n t whi ch the e m p l o y e r w o ul d have e x p e n de d
in providing the parti cular i t em / s o f uni forms .

Compensat ion in lieu o f shoes n o t s u p pl i ed ,

An officer w h o is n o t suppl ied wi th his an nu al issue o f t wo (2) PD Circular No. 5
pairs o f shoes shall be eligible for p a y m e n t o f c o m p e n s a t i o n in d at ed J u n e 22, 1983.
lieu thereof.
T he c u r r e n t rates o f c o m p e n s a t i o n a r e : — ;
Male Officers F emal e Officers
$ 1 3 0 per pair $ 12 0 per pair .

Comp ens at i on paya bl e whe re officer is unabl e to wear 1

shoes pr ov id ed u n d e r c o n t r a c t .
An officer w h o is un abl e to wear shoes p ro v id ed u n d e r c o nt r a c t
may be paid c o m p e n s a t i o n in lieu t h e r e o f n o t t o ex ceed the
contract price for s uch shoes. T h e officer is re qu ir ed to s ub mi t
p ro o f in wr it i ng o f his inability to wear t he said shoes owi ng to
health reasons. . . .

C ompens at ion n o t p ay ab le where officer refuses, t o accept. ' .

items o f u n i fo rm s i nc ludi ng shoes pro v id ed u n d e r c o n t r a c t
An officer w h o for personal reasons does n o t a ccep t item/s o f
uniforms pr ovi ded by t he E m p l o y e r shall n o t be eligible for
p ayment o f c o m p e n s a t i o n in lieu t h er e of . ... ..

Record t o be k e p t o f u n i f o r m s i ssued to officers

Permane nt Secretaries a n d Heads o f Departments/Statutory PD Circular
Authorities shall ensure t h a t all eligible officers are issued with M em o r a n d u m
their a pp r o pr i a t e ann u al u n i f o r m e n t i t l e m e n t whe n it b ec o me s due. da te d Jul y 3, 1974.
Accurate a n d det ai led r ecords s ho ul d be k ep t o f the ordering,
supply a n d d i st ri b ut io n o f all i tems o f u n i fo rm s issued to
officers.
 tii. v_/ i iti ju i i x vy \_ /V L I\< 1-V _/ A

A. Principles Governi ng C o n t r a c t E m p l o y m e n t
(i) Persons, regardless o f their age, may be recrui ted on c o n t r a c t ­ C abi net M i n u t e
o r specialised work,' subj ect to the following condi ti ons —: ■; No. 1 7 00 d a t e d
April 25, 1 9 8 0
(a) a p p o i n t m e n t tor a period o f one (I t o three (3) years'
wi th p a y m e n t o f g ra tui ty at the end o f the period of
c on t r a ct ; ' ^ -
(b) t he c o n t r a c t m ay be r e n ew ed at the m u t ua l agreement
o f the parties wi t h gratui ty paid at the end o f ' t h e
period; ' ' . ' ' "
'(c) an offer o f p e r m a n e n t a p p o i n t m e n t m ay be made to
t he person at the e xp i ra t io n o f the co nt ra ct ; if the .
off er were to be a c c e p t e d t hen the person might o pt to
receive t he gr at ui t y ea rn ed u n d e r the c o nt r a c t or to ask
. ■. for the service u n d e r c o n t r a c t ' to be allowed to c oun t
for pension p ur pos es in ac cordance wi th the Pensions ;
Act, C h ap t e r 2 3 : 5 2 . . : ''

(ii) T h e t erms an d c o n di t io n s o f e m p l o y m e n t of. persons, male

or female, recrui ted on c on t r a ct , taking into a c cou nt the
r e q u i r em en t s o f each j o b and the person e mpl oy ed, shall
as far as practicable, be the same. '

(iii) Th e terms a nd c o n d i t i o n s o f e m p l o y m e n t o f nationals

r ecr ui t ed on c o n t r a c t shall be no less favourable t ha n. th o se
applicable to no n-nati onals re crui ted on c o nt r a c t for similar
work .

(iv) T h e o t h e r basic t erms a n d / o r co ndi t ions o f e m p l o y m e n t o f

persons r ecrui ted on c o n t r a c t are set o ut in the Standard
F o r m o f C o n t r a c t A gr e e m e n t a pp r ov ed by Cabi net and used
in respect o f persons r ecrui ted on co nt ra ct , locally or from
abr oad. . . . . . ■ ,

D. Contract Gratuity . . : ,- ,
On satisfactory c o m p l e t i o n o f the t erm o f e m p l o y m e n t or if the C a b i ne t Mi nut e
e m p l o y m e n t is t e r m i n a t e d by the State o t h e r ' t h a n for cause or- No. 2 3 9 0 d a t e d
un sat i sfac tory p e r f o r m a n c e by the person engaged or if the person D e c e m b e r 23, 1987
engaged dies duri ng the period o f e m p l o y m e n t b u t his w or k and
c o n d u c t had been sat isfact ory, the person engaged (or his legal
personal represent ati ve) shall be,- paid a gratui ty equivalent to
t w e n t y ' per cen t (20%) o f gross salary e a rn ed over the p e r i o d - o f
e m p l o y m e n t . Such g r a tu i ty shall be liable t o d edu ct ion s for income
tax. . - ■ ■ . . ,
 51

C. Annual (Vacation) Leave .

\i) Annual (vacation) leave falls' ’clue" at c1ic end o f che period o f
service under che c o n t r a c t specified in Clause 1 (a) o f the
Schedule — Local Concracts —and Clause 1 Ii) o f che Schedule
- Overseas Co nt ract s. Accordingly, the term o f service under
the co n tr a ct is noc fulfilled where annual (vacation) leave is
granted to expire on. the dat e specified at Clause 1(a) or
Clause 1( i), as the case may be. .

(ii) A person e m p l o y e d on c o n t r a c t who has c omp let ed ten (10)

years of c on t i n u o u s service may be granted annual (vacation)
leave at the rate applicable under the Civil Service,
Regulations, C h a p t e r 2 3 : 0 1 , to an officer of co mpar abl e
status. .

(iii) D e f er me n t . o f , annual (vacation) leave earned under a

particular c o n t r a c t to be utilised d ur ing .o r at the ex pi rat ion
o f a further c o nt r a c t may be gra nt ed subject to the exigencies,
o f the Service. . , .

D. Sick Leave
A per son e m pl o ye d on c o n t r a c t shall be eligible for fourteen (14)
wo rk i ng days sick leave per a n n u m . Anv absence from d u t y on
gr ou nds o f illness in excess ot fo ur te e n (14) working days per
a n n u m may be gra nt ed as leave w i t h o u t p a y . . . . ■. . . ..

L Quart ers

(i) Official q uar ters may be pr ovi ded to a person recruited from
ab ro ad if it is possible to allocate such quarters : buc che .
. G o v e r n m e n t is u n d e r no obligacion co provide such quarcers
ac any cime. ' , , : .

(ii) If quarters are provi ded, the person engaged shall .be. required
to pay rent .plus a. further, charge f or any furniture, electrical
app li an ces ’ and ■e q u i p m e n t supplied in accordance with the
. races specified in che relevanc regulacions.

•F . Private A c c o m m o d a t i o n in Lieu o f Quarters

1987 (i) If quarters are no t provi ded, the person engaged s h al l 'b e
p er mi t t e d to o b t a i n private r e nt ed a c c o m m o d a t i o n . These
premises shall' first be a pp ro ved, graded and assessed by the
P r op er t y M a n a g em en t Unit, Office o f the Prime Minister, in
consulcacion with che C o mmi s si o ne r o f Valuations.

(ii) T h e renc o f such a pp r o v e d and graded premises shall be

shared by che Go ve r n m e n c a nd che person engaged. Th e
G o v e r n m e n t ’s share shall be l imited to the difference b et we e n
the a m o u n t which t he person engaged woul d normal ly be
r equir ed to pay for official quarcers o f a similar grade and
the appr oved m o n t h l y rental o f the premises.
 ; iii) The a p p r o p r i a t e de du c ti o ns t or rental o f private a c c o m ­ : , PD(cs) 1 0 / 1 8 / 1 -
m o d a t i o n shall be made from the salary o f an officer on
d o n t r a c t w h o , co nt i nu es to o c c u p y private r e n t e d a c c o m ­
m o d a t i o n d u r i n g the period o f his post-cbnitract leave and
G o v e r n m e n t , shall c on ti nu e to meet its share o f rental in
r es pect o f t he said private a c c o m m o d a t i o n .

(ivl T h e a b o v e a r r an g em en t shall also.: a p p l y ' w h e r e the person.,

e ngaged o n c o n t r a c t spends any or all o f his p os t -con tr act
leave o u t o f t he c o u n t r y b u t wou ld be r e tu rn ing t o T ri ni dad
a n d T o b a g o pri or t o the ex pi rat ion o f his leave w h e t h e r or
no t to serve for a fur the r c o nt r a c t provided t h a t t he t en an cy
ot the p re mi s es is being retained.
(v) D e d u c t i o n / p a y m e n t for rental o f private a c c o m m o d a t i o n
shall cease w h e r e the person engaged on c o n t r a c t is no t
r e t u r n i n g t o Tr i n i d a d and To ba go du ri ng the period o f his
p o s t - c o n t r a c t leave and has vacated the premises in keeping
wi th t h e t e r m s o f any lease ent er ed int o by him wi th*t he
. o w n e r o f t he said premises. On no a c c o u n t s h o u l d p a y m e n t
o f r e nt al b y G o v e r n m e n t c o n t i n u e b e y o n d the e x p i r y d a t e o f
the o f f i c e r ’s c o n t r a c t leave.

G. Ho tel A c c o m m o d a t i o n ,
Where official q u a r t e r s or private r en te d a c c o m m o d a t i o n are not . C abi net Mi nut e
i mm e d i a t e l y available for o cc up at i on on arrival in T ri n i d a d and - No. 3 0 9 3
T o b a g o o f a p e r s o n re c ru i te d on c o nt r a c t fr om abr o ad , the person ( 2nd Session)
an d his family m a y be a c c o m m o d a t e d at an h o te l for a period not O c t o b e r 9, 1981
ex ceedi ng t w e n t y - e i g h t (28) days from the d a te ot arrival in the
c o u n t r y , the c os t o f a c c o m m o d a t i o n and meals (excluding; alcoholic
beverages) o f the person, and his family being b o rn e by t h e .
Government.

H. Passages

(i) A p er s on r e c r u i t e d on co n tr a ct from a b r o a d sluu'i be eligible

for p a y m e n t b y G o v e r n m e n t o f his passage to Tr i n i d a d and
T o b a g o b y t he s ho rt es t possible r ou t e a n d t h a t o f his spouse
a n d c h i l d r e n u n d e r the age o f t w e n t y (20) years w h o are
u n m a r r i e d a n d are d e p e n d e n t on the person engaged.
“ Passage” m e an s an e c o n o m y air passage in an airline
a p p r o v e d b y t he Go v er nm en t .

(ii) T h e a m o u n t o f inward passage t o be r e f u n d e d to the

G o v e r n m e n t by the person re crui ted on c o n t r a c t w ho .
p r e m a t u r e l y t er mi nat es his c o n t r a c t (due n ot ice being given
in wri ti ng) shall be p r op or t i o n at e to t he period o f c o nt r a c t
n o t served b y t he person engaged.
(iii) The p e r s o n engaged shall be eligible to be r e f u n d e d any
r e as ona bl e i nci dent al t rans por t expenses i ncu rr ed b y him in
travelling a n d tran spo rti ng his personal a nd h ou seh ol d
effects t o a n d from the c o u n t r y o f his r e c ru i tm en t .
 53

1. Baggage Al lowance l_‘

The person engaged shall, in addi ti on to the baggage allowance on
his passage ticket , be eligible to receive an excess baggage al lowance
by air freight up to the m a x i m u m of t wc nt v (20) kilos or on e
additional piece- o f luggage each in r e s p e c t o f himself, his spouse
and children ( i f - a n y ) over two (2) vears b u t u nder the age o f
twe nt y (20) years w h o arc u nmar r ie d and are d e p e n d e n t u p o n the
person engaged. Th e di mens ions o f the additional piece of baggage
should c on f o r m w i t h ’ airline specifications in force for the time
being. ' - ■

J. Condi ti ons Applicable where Hus band and Wives

are E m p l o y e d o n C o n t r ac t by G o v e rn m en t
Hus band a nd their wives w ho are b o t h re crui ted on c o nt r a c t bv PD (cs) 1 0 / 1 8 / 1 2
G o v e r n m e n t do n o t qualify for s eparate passage a nd baggage Sub 12
allowances. F u r t h e r , h us band s and wives recrui ted on c o n t r a c t
and who are in o c c u p a t i o n o f private r e n te d a c c o m m o d a t i o n in
lieu o f qu rt er s are n o t eligible to receivc separate rent allowances
where t hey b o t h reside in the same premises. In such cases., the
claim for p a y m e n t o f the app ro pri at e rent allowance shall be made
by the h u s b a n d o n l y and the particular co n tr a ct to be e nt e r e d
int o by the wife w ho is n ot separat ed from her h us ba nd and is
o cc upy ing the same premises as her hu sband should be suitably
a m e n d e d to delete any reference to quarters.

K. D e t e r m i n a t i o n o f C o n tr ac t
Not ice whi ch a person engaged on c o nt r a c t is required to give when
d et er mi ni n g his c o n t r a c t mav be inclusive o f annual (vacation) leave
for whi ch he is eligible.
 S E C T I O N II
P ER SO N NE L D E P A R T M E N T CI RCU LAR S
C IR CU LAR MEMDRAN D A / C I R C U L A R L ET TE R S
 P E R S O N N E L D E P A R T M E N T C I R C U L A R NO. 2 O F 1 96 7
D A T E D 4 T H J A N U A R Y , 1967

TO:

M INI S TE RS , P E R M A N E N T S E C R E T A R I E S & HEADS O F D E P A R T M E N T S

SUBJ ECT:

Est abl ishment o f the Personnel De p a r t m en t ,

Ministry o f H o m e Affairs

I wish to invite a t t e n t i o n to the provisions for the setting up o f a Pers onn el D e p a r t m e n t and
to i ts-functions as prescribed in the following Acts: —
T h e Civil Service Act, 1965 — Act No. 29 o f 1965
T h e Police Service Act, 1965 — Act No. 30 o f 1965 . . -
The Fire Service Act , 1965 — Ac t No. 31 o f 1965 ■■-, ,
. The Prisons Service Act, 19 65 — Ac t No. 32 o f 1965 .

Th e Ed u ca t i o n Act, 1966 — Act N'o. 1 o f 1966 .

2. A Personnel D e p a r t m e n t has n o w been set up u n d e r the general di r ec ti on a n d admi ni strat ive

c on t ro l o f the Minister o f Ho me Affairs a n d Personnel.
3. T h e C h i ef Personnel Officer, w ho is He a d o f the Personnel D e p a r t m e n t , is l o ca t e d at “ F ide lit y
H o u s e ” , No. 38 A b e r c r o m b y Str eet (1st Floor) Port-of-Spain.
4. Th e fun cti on s o f the Personnel D e p a r t m e n t relate to: .

A. Classification and C o m p e n s a t i o n
Th e est abl ishment , i m p l e m e n t a t i o n and a dm in is tr at i on o f any classification o f post s in
the Public Service, the e s ta bl i sh me nt o f principles, pro ced ure s a n d s t a n da r d s relating to
t he evaluation o f each post or kind o f position in the Service, the effi ci ent a d m i n i s t r a t i o n
o f a classification plan, and the d e t e r m i n a t i o n of qualifications (Ac a de mi c, training,
e xperi ence, etc.) which persons s ho u ld possess to ent er the various b r a n c h e s o f the
Service or for p r o m o t i o n t hereaft er .
The est abl ishment , i m p l e m e n t a t i o n a nd a dm ini s tr at i on o f a c ons i st en t salary plan for
the Public Service; the es t abl i sh me nt o f the principles, pr oc e du re s a nd s t a n d a r d s for
a dmi ni steri ng the salary plan efficiently, and the c o n st an t as well as the periodic review o f
b o t h the classification and c o m p e n s a t i o n syst ems in or de r to keep t h e m up to d a t e in
t he light o f the changing c o n di t io ns a nd necessities o f the Public Service.

B. Training
T h e D e p a r t m e n t reflects the provisions in the Acts a b o v e m e n t i o n e d u n d e r whi ch
r egulations may be made by the Go ve rnor-Gener al for certain m at t e r s af fec ti ng t he Public
Service and include “ prescribing ar ra ng e me n ts and proc edu re s for providing, assisting in
or co- ordi nat ing s taff d e v e l o p m e n t p r o g r a m m e s ” . This will be involved in: —
(a) the overall training in the Public Service whi ch is an integral p ar t o f the p e r s on ne l
m a n a g e m e n t functi on;
 (b) c o n s t a n t liaison a nd discussions with the Service C om mi s si ons D e p a r t m e n t in
c o n n e c t i o n with overall training in the Public Service with special r eference to the
placing o f r e t ur n in g scholars. ■

C. C on di ti o ns o f Service - ,
T h e a d mi n is tr a ti o n ot Ge neral P e cu l at i o n s affecting the Public Service, including
f o r m u la ti o n, i n t e r p r e t a t i o n and appl icati on of policy governing all c o n d i t i o n s o f e m p l o y ­
m e n t , i.e., leave, al lowances (travelling, separation, etc.), a p p o i n t m e n t s , pr ob at ion ,
transfers, s e c o n d m e n t s , h o u rs ot work.

D. Ne got iat i ons

Ne go ti at io ns with all recogni sed S t a ff Associations such as the Civil Service Association,
the Te a che r s' Uni on and o t h e r T e a c h e r s ’ Associations, P o s t m e n ’s Uni on, Police, Fire
Services and Prisons Associations, in c o nn e ct i o n with mat ters involving classification o f
offices, grievances, r e m u n e r a t i o n a n d general t erms and con di t io ns o f e m p l o y m e n t and
■ o t h e r related mat ters . . . .

5. C o m m u n i c a t i o n on m at t e r s falling wi t hi n the scope, o f the D e p a r t m e n t as o u t l i n e d in the Acts

m e n t i o n e d in paragraph (1) above s ho ul d be made with the C hi ef Personnel Offi cer at t he address
given at p ar agraph (3) above. . " "

C.E. Bramble
Chi ef Personnel Officer
r c : i/ i / i ri. I

P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 6

FR O M : C h ief Personnel Officer

TO: All P e rm an e nt Secretaries a nd Heads o f D e p a r t m e n t s

DATED: 11t h April, 1967

SUBJECT: .

Acting A p p o i n t m e n t s . .

It has b e e n b r o u g h t to my a t t en t i o n t ha t cases o f d o u b t have arisen as t o w h e t h e r wh e re an

officer was acti ng in a higher post and receiving an acting allowance, s uch a cti ng a p p o i n t m e n t
s ho u ld be t e r m i n a t e d w h e n the officer proceeds on s ho rt periods o f leave. ■ ■; •

2. It is, t h er e f o r e , notified for general i n f or ma ti o n t ha t an officer dul y a p p o i n t e d t o act in a

higher office t h a n his o wn , shall con ti nu e to be considered as acting in such pos t, d ur i n g periods
o f o r di n ar y sick leave a n d . during leave on casual absences from d u t y , n o t e xc e ed i n g seven
con secut ive w o r k i n g days. Cons equ en tl y Acting Allowances will be paid for s uch periods.

3. This Circular is being issued with the agr eement o f the Civil Service As sociation: .

C.E. Brambl e
C h i e f P e rs o n n e l Offi cer
 59

PD(cs) 2 6 / 9 / 2 T. 3 .

P E R S O N N E L D E P A R T M E N T C I R C U L A R NO. 8 O F 1967

FROM: C h i e f Personnel Officer '

TO: All P e r m a n e n t Secretaries and Heads o f D e p a r t m e n t s

D AT E D: 8t h J u n e , 1967

S UBJ ECT:

Daily-paid Officers Acting in Mont hl y-pai d Posts —

, V a c at i on Leave Eligibility

I .am to advise t h a t a daily-paid e m p l o y e e w h o has been acting in a mo nt hl y- pai d post for a

per iod o f one yea r or more is eligible for the vacat ion leave whi ch is applicable to the mo nt h ly -
paid post , wh e n gra n te d vacat ion leave in re spect o f the period o f acting. .

2. T h e e m p l o y e e s ho ul d also be paid du ri ng t he per iod o f vacation leave the salary which was
received in the acting m o n t h l y - p a i d post. .

3. Thi s Circular has b e e n !issued wi th t he ag r ee me nt o f the Civil Service Association. 1 "

C.E. Bramble
C h ie f Personnel Officer
PD(cs) 1 / 6 / 4 T. 2

P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 5 OF 1 9 6 8

FROM : C h ief P ersonnel O fficer

T O: All P e r m a n e n t Secretaries and Heads o f D e p a r t m e n t s

DA T E D : 1 6t h F e b r u a r y , 1968 ■

S UB JE CT :

I nc r e m en t a l Dates o f Officers Who Resume,.Duty in their Substantive Posts

af ter No-pay Leave O t h e r T h a n No-pay S tu dy Leave

It has b ee n agreed t h a t the i nc re me nt al d a t e o f an officer w ho re s ume d d u t y in his s ubst ant ive

post or in a post carryi ng a similar salary range after a period o f no-pay , leave (o th er t h an ‘no-pay
s t ud y leave’), for private reasons s ho u ld be set b a c k o nl y by t he u n ex pi re d period o f t he o ff i c e r ’s
in cr e me nt al year a t t he time he p r o c e e d e d o n n o-pa y leave.

2. F o r ex ampl e , a n officer whos e i n cr e m e n t a l dat e was say, 1st J a nu a ry , a nd w ho p r o c e e d e d on

eight (8) m o n t h s no-p ay leave wi t h ef fec t fr om 1st July, 1966, a t whi ch time he w o u l d have
c o m p l e t e d six (6) m o n t h s o f his i n cr e m e n t a l year, w o u l d resume d u t y o n 1st March, 19 67 at t he
same- poin t in his salary range as he had b e e n receiving on 3 0 t h J une , 1966. His n ew i nc re me nt al
dat e woul d, t here fo re , be 1st S e p t e m b e r , 1 9 67 , after compl et ing the remaining period o f his
i ncr ement al year, t h a t is to say six m o n t h s a f te r his r e s u m p t i o n o f d u t y on 1st March, 1967.

3. This circular is being issued wi t h t he a g r e e m e n t o f the Civil Service Association.

C.E. Bramble
C h ief Personnel O fficer
 61

P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 1 O F 1 9 7 0

FROM: C h ie f Personnel Officer

TO: All P e r m an e nt Secretaries and Heads o f D e p a r t m e n t s

DATED: 25t h F eb ru ar y, 1970

S UBJ ECT:

Abs ence from D u t y Without Leave

J u d g i n g from the n u m b e r o f cases t ha t have come to the a t t e n t i o n o f the Personnel

D e p a r t m e n t it seems to be a growi ng practice with some officers, w h o have, been granted
v acat ion leave for a specific per iod o f time (what ever the dura ti on o f the leave m ay be), to turn
o u t t o w o r k eventually several days- or even weeks after the expi rat ion o f the leave whi ch had
b een a pp ro ve d.

2. It seems very nccessarv to r e m i n d such officers that, overstaying their leave a m o u n t s to an

u n a u t h o r i z e d absence from d u t v . and may c on s t i t ut e an act, o f m i s c o nd uc t wi thi n the meaning
o f Regu lat ion 63(1) and (3) o f the Public Servicc Commission Regulations 1966. F u r t h e r m o r e it
m u st also be stated that there is no provision in the Public Service Co mmi s si o n Regulations 1966
or the Civil Service Regul at ions 1967 wh i ch w o ul d allow officers to a nt ici pat e Va c at i on Leave,
or in o t h e r word s to pledge. V a c at i on Leave which t hey have not already earned, a nd the Personnel
D e p a r t m e n t does not therefore p ro po se to give con si der at ion to any requests.

3. P e r m a n e n t Secretaries and Heads o f D e p a r t m e n t s are asked to ensure t h a t p ro p er vigilance

is exerci sed in their Ministries or D e p a r t m e n t s in this mat t er o f officers overstaying their Vacat ion
Leave. Ac cordi ngl y, when an officer goes on Va cat i on Leave a note s ho ul d be ma de o f the precise
d at e w h e n he is due to resume fr om Va ca ti o n Leave and he should be re qu ir ed to r e p or t in writing
his r e s u m p t i o n o f d u t y , the v er y s a m e d a y he resumes. This should be c h e c k e d i mme di at el y to
ensure t h a t the officer has no t b ee n aw ay from office for a period b e y o n d t he e xp ir at ion o f this
Va ca ti o n Leave, which was a pp r ov ed .

4. If it has been ascertained t ha t the officer has in fact exceeded his V a c at i on Leave for which
he had appl ied, and for which ap pr ov al had been given, the period ‘in exces s’ s ho ul d be d e d uc te d
fr om t he balance of the leave still due to the officer. If, on the o t he r h and , there is no balance o f
leave d ue t o the officer at thac par ti cular time, i.e., if the officer has used up all his Va cat i on Leave,
the ‘e xc e ss ’ shoul d u n de r no c i r c u ms t a nc es be pledged to any future leave eligibility o f the officer,
t h a t is leave which has not ve t been earned. The period ‘in excess' s ho ul d be t rea ted as a no-pay

5. T h e q ues t io n as to w h e t h e r any f ur the r acti on should be t a k en against the officer under

R eg ul at i on 63 o f the Public Service Co mmi s si o n Regulations 1966 will d e p e n d on the circumstances
o f the par ti cula r case, due regard being h a d i nter alia to the ‘re as onab lene ss ’ o f the excuse provided,
as well as to the r e qu ir e me nt s o f Circular M e m o r a n d u m d at ed 5th F e b r u a r y , 1970, issued by the
Di re c tor o f Personnel A d m i n i s t r a t i o n on this very subject. But this is a m a t t e r entirely for the,
P e r m a n e n t Secretary or He ad o f D e p a r t m e n t con c er ne d in association wi t h the Director of.
Personnel Admi ni st rat ion . ,
u. m e p ur po se o i t m s c i r c u l a r t r o m the Personnel D e p a r t m e n t is si mply t o m a k e it ab so lut el y
clear t hat u n d e r no ci rc u mst a nc es sho ul d an officer be al lowed to take int o a c c o u n t or to pledge
Va cat ion Leave w h i c h he has n o t y e t earned. If a s i tu at io n sh oul d arise wh ere there is no bal ance
o f I'acation Le av e t o his credit, the p er iod in ‘exces s’ sho ul d be t re a te d as a N O P AY P E RI O D.
T o pay t he officer for this p er io d w o u l d c on s t i t u t e an o v e r p a y m e n t o f salary. D e p a r t m e n t s to
ensure t h a t this does n o t h a p p e n .

V.H. A r n e a u d
C h i ef Personnel Officer
 63

PD (cs) 1 0 / 3 7 / 1 .. , . . .

P E R S O N N E L D E P A R T M E N T C I R CU L A R NO. 2 O F 1 97 0

FROM: Chief Personnel Officer

TO: . All Permane nt Secretaries and Heads o f D e p a r t m e n t s

DATE D: 4th Maw 1970

. SUBJECT:

Shift Bonus

I wish to i nf or m vou t hat G ov e r n m e n t has aajeed: —

. . (a) t h a t a, Shi ft Bonus shall be paid to any Civil Servant w ho is re qui red to work on a
shift basis if such work is not peculiar to the duties o f the par ti cular class o f office
t h r o u g h o u t the Civil Service:

(b) t h a t in or de r to qualify tor a Shift Bonus, an officer's shift s h o u l d fall ei ther whollv
. or partly b et we e n the hours o f 8 . 0 0 . p.m. and 6.00 a.m.

. (c) t hat the rate o f p a y m e n t o f the above m e nt i on ed Shift B on us shall be S2.00 per
shift or part thereof, where a part o f the shift falls wi thi n the hours prescribed at
(b) above;

(d) chat p a y m e n t of the Shift Bonus referred to above shall be ma de wi t h effect from
■ 1st J a n u a r y , 1966.

2. M i n i s t r ie s /D e pa r tm en t s are fur ther i nformed t hat the e x p e n d i t u r e to m eet the p ayment s

referr ed-t o above s ho ul d be met from the relevant Personal E mo l u m e n t s Vot e.

’ Thi s Circular is being issued with the c onc urre nce o f the Civil.Service Association.
; 1 -

V.H. Axneaud
C h i e f Personnel Officer

11
PD (cs) 8 / 1 / 1 1 T. 4 l-'

P E R S O N N E L D E P A R T M E N T C I R C U L A R NO. 5 O F 1970

F ROM: Th e C h i ef Personnel Officer

TO: ' All P e r m a n e n t Secretaries an d Heads o f D e p a r t m e n t s

D AT E D: 1 6t h J u l y , - 19 70 - '.

SUB JECT: , " -

Changes in Provisions of the Travelling Allowances Regulations

A m e n d m e n t s to the Travelling Al lowance Regulations, 19 53 wi th effect fr om 1st J a n u a r y ,

1970 have b ee n publ ished in T ri n id ad a n d T o b a g o Ga z et t e No. 77 d a t e d 2 n d J u l y , 1 9 70 as
G o v e r n m e n t Not ice No. 94 d a t e d 2 6 ch J u n e , .1970, These a m e n d m e n t s m e a n : — . .
fi) T h e grade o f a car is to be d e t e r m i n e d by its cubic ca paci ty only. A S t a n d a r d Car
is a car with a cubic ca paci ty o f m o re than' 1300. A Light Car is a car w i t h a cubic
ca paci t y o f n o t more t h an 1300. ' •
(ii) T h e present s ys t em o f paying for travelling at a flat rate per mile t o officers w h o are
r e qui re d co keep cars tor the p e r f or ma nc e o f their duties,, i.e. officers w h o s e posts
are i ncl uded u n d e r Part I o f the T h i r d Schedul e to the Travelling Al lowances
' Regulations; has b ee n c h a n ge d a nd p a y m e n t is to be ma de as follows: —
an u p k e e p al lowance' o f S 90.00 per m o n t h for a S t a n d a r d Car a n d $ 6 4 .5 0
(a)
per m o n t h for a Light Car.

(b) In a d d it i on to (a) above, a mileage allowance o f 12 cts per mile for a S t a n d a r d

Car a nd 10 cts per mile t or a Light: Car. ' ­

(c) A sea blast al lowance in. the following areas a nd at the rates i n d ic at ed —
Tobago ■ — 10% o f t he u p k e e p al lowance
, Cedros . . . . . .. )
’ Toco )
. Blanchisseuse ) 5% o f the u p k e e p allowance
Ma ya r o )

(d) A special de pr e ci at i on allowance as follows: —

Tobago . 3 cts per mile for a S t a n d a r d Car and
2.cts per mile for a Light Car

Blanchisseuse
Caroni
Na ri va—Maya ro
Vi ct ori a ( except 2 cts per mile for a S t a n d a r d Car an d
San F e r n a n d o ) 1 Vi cts per mile for a Light Car-.
S o u t h Tr i n i d a d
St. A n d r e w
St. George East
St. Patrick
 65

The spccial depr eci at ion rates arc to .i=ppt;v to .officers s t at ioned in Districts in the
areas stated above and., are payable in respect of official travelling wi th their
Districts.. ■ . . • '

(iii) Officers travelling u nd er R egu lat i on 16 and officers a ut ho r is ed to use cars, i.e. officers
whos e posts are included u n d e r Part II o f the Thi rd Schedule, are to be paid at mileage'
• rates as f o l l o w s : - -.' v ; : • .

St an dar d Car — 30 cts per mile

Light Car — 24 cts per mile

(iv) C o m m u t e d travelling allowances m respect of.all posts included u n d e r Parts I a nd 11 o f

t he T hi r d Schedule is abolished.

(v) C h a u f f e u r ’s allowance is increased from $ 1 2 0 . 0 0 per m o n t h to S 1 4 0 . 0 0 per m o n t h .

(vi) T h e daily c h a uf f e u r’s allowance paya bl e u n d e r Regulation 37 is increased fr om S3.00

to S6.00 provided that the di st ance travelled is not less t han 100 miles in Tri ni dad
a nd no t less than 60 miles in T o ba go . ■

.(vii) C h a u f f e u r ’s meal allowance is increased from SO.75, per day to S2.50 per day.

(viii) T h e up k ee p allowance is to be paid also in the following circumst ances: —

(a) On ordinary sick leave: . ; ■; . •' '„ . . ■ .
(b) On occasions o f casual absence; ' '
(c) On. vacation leave up to a m a x i m u m o f 35 worki ng days i n - a n y 1 2 —m o n th
. . period;
. (d) During a period o f leave e a r n e d an d def erred un der the 1967 Civil Service
Regulations: ; . .
(e) For the first three m o n t h s on l y in respect o f a period .of full pay s t u d y leave.not.
exceeding 12 mo nt hs . (Where a p er iod of full pav s tudy leave exceeds 12 m o n t h s
, the allowance is no t to be paid for anv part o f the period); .
(f) Where an officer travels a b r o a d on official duties; ■■■ ' ' . • . . .
(g) During a period o f leave a c c u m u l a t e d u n d er Regul at ion 78 o f the Civil Service
Regulations, 1967; \ - ••
’ (h) Where an officer has been g r a n te d special d u t y leave up to 14 days: '.
(i) Where an officer has been s u s p e n d e d from d u t y w i t h o u t loss o f pay;
(j) On r eins tat eme nt after a p e r i o d o f i nt erd ict i on provi ded the arrears o f the
allowance are applied t o wa r d s the i nst al ment s which had b ee n s us pe nd e d during
■the per io d. o f i nt erdi ct ion;
, (k) Where an officer is on sick leave followed by e x t e n d e d sick leave duri ng any
. m o n t h , the u p k ee p al lowance is to be paid for the who le o f t ha t m o n t h .

(ix) In respect o f leave u n d e r the 1 9 5 6 . a n d 1 9 60 Regulations an al lowance o f S 74 .00 per

m o n t h for a St an d ar d Car and $5.9,50 per m o n t h for a Light Car is to be paid for a
m a x i m u m period o f six (6) m o n t h s ; .

(x) A travelling officer travelling fr om Tr i n i d a d to T o b ag o on d u t y for mo re t han one (1)

w e e k will be pe rmi tt ed tree t r a n s p o r t o f his m o t o r car;
 (i) Officers in receipt o f salary no t less t h a n $ 7 , 2 0 0 per a n n u m — $9. 00 -per d a y.
(ii) Officers in receipt o f salary o f less t h a n $ 7 , 2 0 0 per a n n u m — $ 7. 5 0 per d a y.

(xii) F o r the purp os e o f calculating a per iod o f absence ent it li ng an officer to claim
subsistence all owance, an absence o f n o t less t h a n six h ou rs b u t less t h a n twelve h o u r s
shall c o u n t as one- thi rd o f a day; an absence o f not less t h a n t w e l ve ' h ou rs b u t less
t han ei ght een hours' shall c o un t as orie-half o f a day; and an absence o f over ei ght ee n
hours up to t w e n t y - f o u r hours shall c o u n t as a full day. In cases wh e re an o ff ic er is
required by the P ermane nt Secret ary or the He ad o f his D e p a r t m e n t to sleep aw ay
from ho me , al t ho ug h not com pl et i ng an absence o f over eighteen hours, the full d a y
shall be allowed. Aft er the first t w e n t y - f o u r hours each c o m p l e t e d h o u r shall c o u n t
as o n e - t w e n t y - f o u r t h o f a day. ..
An absence o f less than six hours shall c o u n t as o ne- thi rd o f a day if such abs ence
includes any o f the following three periods: —
' (a). 6.00 a.m. to 8.00 a.m.
(b) 11. 00 a.m. t o 1.00 p.m. . ■ . . '
,(c) 6. 00 p.m. to 8.00 p.m. .

(xiii) Officers required to travel on d u t y t r o m T o b a g o to T ri n i d a d and w h o are r e q u i r e d

to overnight in Tri ni dad shall be paid as follows: —

Officers in r ec ei pt o j salaries o f n o t less t han S 7 , 2 0 0 p e r a n n um ..

Hotel expenses at a rate not exceedi ng $ 2 5 . 0 0 per night plus a subsistence al lowan ce
ol' S2.00 per night. , . . .

. :• Of f iceri-in r e ce ip t o f salaries o f less than S 7 , 2 0 0 p e r a n n um .

Hotel expenses at a rate not exceedi ng $ 2 0 . 0 0 per night, plus a subsistence al lowance
of 32. 00 per night. . , ■

(xiv) Officers re qu ir ed to travel from T o b a g o t o T r i n i d a d on d u t y a n d w h o do n o t ov er n ig h t

............... in T r in i da d shall be paid subsistence as follows: —
(a) i or an absence o f 12 hours or more: — ■.. . ' -
(i). A subsistence allowance o f $ 1 0 . 0 0 in the case o f ’officers i n re cei pt o f a
salary o f n ot less t han $ 7 , 2 0 0 per a n n u m .
(ii) A subsistence allowance o f S8.0O in the case o f officers in recei pt o f a
• ■ : ' salary o f less t han $ 7 , 20 0 per a n n u m . ,, .
(b) F o r an absence o f not less t han 4 h ou rs a nd n o t m or e t h an 6 hours,. 1 / 3 r d o f the
allowance shall be paid; for an absence o f . over 6 hours b u t less t h a n 12 hours,
* 2 / 3 r d o f the allowance shall be paid; whe re however, the per iod o f absence is
less t han 4 hours but such absence includes the period 6 .0 0 a.m. to 8. 00 a.m. or
6.00 p.m. to 8.00 p.m. t h ey shall be pai d l / 3 r d o f the allowance b u t Vi o f t he
the allowance if such absence includes the per iod 11. 00 a.m. to 1.00 p. m.

(xv) An officer transferred bet we en Tr i n i d a d a n d T o b a g o ' s h o i l d be allowed free t r a n s p o r t

o f a m o t o r car if he owns one at t he ti me o f such transfer, -.
 67

2. In additioK to the a m e n d m e n t s to the Regulations m e nt i on ed above it has b ee n decided as

follows:- ■ ■. .. . .; ■ ,. ■. ■
(i) I ns t al ment s on loans to purchase cars are to be suspended (the p e r i o d o f r e p a y m e n t to
be e x t e n d e d by the per iod o f suspensi on) on the written r eques t o f an officer, in the
following circumst ances: — ...
(a) where an officer is o h e x t e n d e d sick leave (period of suspension to be d et er mined);
(b) for a m a x i m u m period o f t wo monchs where an officer is t ran sf erre d from a
travelling post t o a non-travelling post; '
(c) . for a m a x i m u m per iod o f nine m o n t h s duri ng a period o f full pay s t u d y leave not
: ’• e xc eed in g’ twelve m o n t h s ( up k e e p al lowance is to be paid for the first three
m o n t h s — see (viii) (e) o f paragraph 1 above). The period of suspension will not
include the period du ri ng whi ch the u p k e e p allowance is paid:
(d) wh ere an officer is o n m a t e r n i t y leave;
(e) where an officcr is i n t er di ct ed from d u t y . Where in a c co rd ance wi t h item (viii) (j)
o f paragraph ( i ) above the officer is re in st at ed and the s u s p e n d e d inst al ment s are
paid, e xt ens ion o f the period o f r e p a y m e n t shall not apply.
(ii) In t he case o f a t e m p o r a r y transfer wh ere an officcr does not r emo ve to his new station
he s ho u ld be paid travelling expenses equal to the cost o f public t r a n s p o r t wh e th e r or
n o t he travels by his o wn vehicle; , -

(iii) R e f u n d o f actual expenses i ncurr ed u n d e r Regulation 2 9 ( i) is to be li mi ted m o n t h l y to

the equi val ent o f the u p k e e p al lowance plus l / 1 2 t h o f the mileage al lowance in the
. case o f officers a ut h o r i s e d to use cars. ■
(iv) Officers travelling from Tr i n i d a d to T o b a g o on d u t y are to be paid in accordance
with Personnel D e p a r t m e n t Circular M e m o r a n d u m No. PD (cs) 9 7 / 7 / 4 8 d a t e d 30t h
April, 1968 — cop y at A p p e n d i x I. In a dd i t i o n the provision as : in (xiv) (b) o f
paragraph (1) abo ve s h o u l d appl y. ...

(v) Al locat ion o f a reserve o f 5% o f the t otal mileage o f each Ministry t o be used by the
; Ministry c o n c e r n e d in cases whe re it is necessary for officers to exc e ed t heir individual
limits o wi ng t o the exigencies o f the Service. ' ’

It s ho u ld n o t be necessary t here fore for appl icati ons for excess mileage t o be s u b m it te d
t o the Personnel D e p a r t m e n t .

(vi) A p p o i n t m e n t o f a C o m m i t t e e wi th the following t erms o f reference —

(a) t o advise the C hi ef Personnel Officer on the scheduling o f post u n d e r the Travelling
Al lowanc es Regul at ions, fixing o f mileages and the grades o f cars;
(b) to u n d e r t a k e a review o f t he schedule o f travelling officcs i m me d i a t e l y and from
time t o t ime ; and t o make r e c o m m e n d a t i o n s to the Chief Personnel Officer.
. (vii) This C o m m i t t e e will consist o f — : -
(a) A r epres ent ati ve o f the Personnel D e p a r t m e n t as C hai ima n;
(b) A represent ati ve o f each o f the following: —
(i) Ministry o f Finance;
(ii) Ministry o f Works;
(iii) Ministries who se posts are being cons ider ed for scheduli ng u n de r the
Travelling Al lowances Regulations;
(c) A s ecretary provi ded by the Personnel D e p a rt m en t .
j. p e r m a n e n t oecrecaries a n a n e a u s ui L^eparcmenib n ui u uyci immaiciidj. l u u u u i i u u u i u xc-w i ; y
k n o w earlv their r e pr es en ta ti ve s w ho w oul d serve on the C o m mi t t e e .

4. T h e P er son ne l D e p a r t m e n t will maintain an up-to-date r ecor d o f all travelling offices. Each

Ministry will also m ai n ta in an up-to-date record o f all travelling officers in t hat Mi ni st r y w h i c h will
be reconciled w i t h t he Personnel D e p a r t m e n t ’s record once a year. '

5. P a y m e n t at t he i ncreased rates should c om m en c e wi th respect to claims for t h e m o n t h o f

J u n e i 97 0 . Where funds are available un der the relevant votes, M i n i st r i e s / D e p a r t m e n t s sho ul d
p r oc e ed to pay ar rears i mmediat el y.

6. Where f und s are n o t available, Mi ni st ries/Depar tment s shoul d seek s u p p l e m e n t a r y provisions

in c o n s u l t a t i o n w i t h the Ministry o f Finance, Planning a n d De vel opme nt , in o rd e r to i m p l e m e n t the
above decisions. . .

7. With regard t o (viii) and (ix) of paragraph (1) above, officers are n o t r e q u ir e d t o s t o re their
cars a n d re mo ve t h e wheels as a co ndi t ion of p ay m e n t o f the allowance. Ap pr ov a l o f t he Pers onn el
D e p a r t m e n t t h e r e f o r e , s ho ul d n o t be sought in order to make p ay m e n t . .. . .

8. R equ es ts for t he scheduli ng o f a post under Parts I or II o f the T hi r d Schedul e t o t he Travelling

All owances R eg u l a t i o n s sho ul d be ac c om pa ni ed by the following i n f o r m a t i o n : — .
(i) t he du ti es o f t he post as con tai ne d in the appr oved j o b specifications;
(ii) t he du t ie s whi ch require the officer t o ' t r a v e l shoul d be i dent ifi ed; w h e r e it is n ot
self-evident fr om the j o b specifications t ha t travelling is necessary it shoAld be e xp la in ed
. w h y it is necessary for the officer to travel; , ■ .
(iii) a ss ess me nt o f the e x t e n t o f travelling involved and the basis o f such as se ss me nt ;
; , (iv) ... ,.the g rade o f car r e c o m m e n d e d and reasons for such r e c e o m m e n d a t i o n s ;
■ (v) ■ w h e t h e r funds are available from the a p pr o pr ia te vote t o m eet ; t he e x p e n d i t u r e
i nvolved; whe re such funds are not available it sh ou ld be s t at ed how. t he p r o p o s e d
e x p e n d i t u r e . w o u l d be met. . .

9. P e r m a n e n t Secret ari es and Heads o f D e p ar tm en t s who have s u b m i t t e d r e q u e s t s for the

s c h e d u l i n g - o f pos ts a n d have no t yet received replies sho ul d furnish the i n f o r m a t i o n d e s c ri b ed in
paragraph 7 ab ov e at an early date.

V.E. A r n e a u d
C h i e f Pers on ne l O f f ic er
 69

PD(cs,' 2 / 2 4 / 1 ' ■ .

, P E R S O N N E L D E P A R T M E N T C I R C U L A R NO. 6 OF 1 9 7 0

F RO M >Vi ■ : Civiet Personnel Officer . .

TO : All Permanenc Secretaries and

Heads of De p a rt m e n t s

DATED : 24 t h J u l y . 1970 '

- , SUBJECT:

• O n Calf D u t v A l l o w a n c e

I wish to i n f o r m you t ha t G o v e r n m e n t has agreed: :

(a) T h a t an “ o n call” al l owance should be payable to all officers w ho fall within the
fol lowi ng defini ti on . .. ,

A n officer is c on s id er e d to be “On Call" if he is i nfo rmed bv the Head of his

D e p a r t m e n t or Division: — ■ .. . , . '

. (1) t ha t duri ng a specified period while he is o f f d u t y he must make himself

■ ' available for d u t y at s ho rt notice:
(2) t ha t he sho ul d not , duri ng this period, leave his h o m e w i t ho u t leaving a
for ward in g address at whi ch he could be c on t a c t e d ; ■ '
(3) t h a t w h e n leaving his h om e he must not travel to any place where it w ou ld
be difficult or i mpracti cabl e to c on t ac t him, even , t h o u gh he - leaves a
•••■■ . . f or wardi ng address; a n d • '
(4). t h a t he w o ul d be b o u n d to r e por t for d u t y if called u p on within the period
s pec if ie d. ” ■ • ' . ■ .. ..

(b) t h a t t he q u a n t u m o f the al lowance r e f e rr e d. to at (a) above be $ 3 0 . 0 0 p e r ' m o n t h or pro

rata for a ny period o f less t han one m o n t h . ■■■■' : .. ■
1 ' ’■ '
(c) t h a t the effective dat e of i m p l e m e n t a t i o n o f the " o n call” al lowance should be 1st
J a n u a r y , 1966.

2. A t t a c h e d h er e wi t h as A p p e n d i x I is a schedule showing the offices in each Ministry or

D e p a r t m e n t , t he hol ders o f whi ch fall wi t hi n the meani ng o f the def ini ti on o f “ on call” as s tat ed
at par ag ra ph 1(a) above. Thi s schedule has been agreed u p on in c on s ul t at i on wi th the Civil Service
Association. T h e r e is provision for the a m e n d m e n t o f this schedule from time to time.

3. M i n i st r i e s / D e p a r t m e n t s are f ur th er i n f or me d t ha t the e x p e n d i t u r e to meet the p ayment s

referred to above s ho ul d be m e t from the relevant Personal E m o l u m e n t s Vote. • • ■ ■

4. Thi s Ci rcul ar is being issued with the c onc ur re nc e o f the Civil Service Association .

H. H. Cupid
C hi ef Personnel Officer
 AP P EN DI X I

. LIST O F O F F I C E R S . T H E HO LD E RS O F WHICH A R E
R E Q U I R E D T O BE “ ON C A L L ”

Ministry ot External Affairs ..

C y p h er Clerks . .

Ministry ot Public Utilities — H a r b ou r M a s t e r ’s D e p a r t m e n t

Shippi ng Master

Civil Aviation

Di rect or o f Civil Aviation

Assistant Di rect or o f Civil Aviation
C o n t ro l Officer [V
Air Traffic Cont rol lers .■
Aerodrome Superintendent

Ministry o f Ho me Affairs — Immi grat ion

Gra de IV Officer
Officers Grade III — I

Ministry o f Finance — C ust oms a nd Excise

C hi ef Preventive Officer .
Assistant to t he C h i ef Preventive Officer ( Cus toms & Excise Of f icer JI I )
Dut y Officers
Baggage Officers (Cust oms & Excise Officer III)

Mi nistry o f Health — T ri n id ad "

Scientific Assistants
Radi ograph er
District Nurses .
District Health Visitor (who are s t at i o n e d in districts where there are no district nurses a n d w h o
are “ bn call” for midwifery).

Tobago

District Nurses .
Druggist ,
 M inistry o f W orks — T r a n s p o r t Division
■ \ ' '
Assistant T ra n s p o r t C ommi ss io ner
Motor Vehicle Supervisor .
Automotive Licensing O.tficcr . .
Motor Vehicle Inspect ors ■Port-of-Spam and San Fe r na nd o 1

■Ministry for Tob ag o Affairs

Navigational Aid .
Licensing Officer

12
PDics) 3 / 4 / 1 0

P E R S O N N E L D E P A R T M E N T C I R C U L A R NO. 7 OF 19 73

F ROM : C h i ef Personnel Officer

, TO : All P e r m a n e n t Secretaries and

. Heads o f D e p a r t m e n t s

DATED : 3rd S ep t e m be r , 1973 :

S UBJECT:

P ay me nt of Salary in Lieu o f Vacation Leave

to Estates o f Deceased Public Officers

I wish to i nf or m y o u t hat G o v e r n m e n t has agreed t h a t where a Public Offi cer dies while in
the Public Service bef ore the officer had utilised the vacation leave for whi ch h e/ she was entitled,
the estate o f t he officer shoul d be credited wi t h a sum equivalent to the salary o f t he officer for
the per iod of such vacation leave eligibility s ubj ect to: — ■

. (i) r egulat ion 9 0 o f the Civil Service Regulations, 1967, as a m e n d e d by Personnel

. , D e p a r t m e n t Circular No. 8 o f 1971 d at e d 9t h August, 1971, a nd as m a y be further
. . . a m e n d e d .from time to time; and . . ,

"(ii) the limits set o u t in regulation 78 o f the Civil Service Regulations, 1967.

2. A n y sutii payable in ac cordance wi th the above decision should be s ub ject t o ded uc ti ons
for i n co me t ax p urpos es at the P.A.Y.E. race applicable to the deceased of f ic e r’s final salary and
shoul d be made wi ch ou t prejudice to any p a y m e n t made under the prpvisioris o f an y e n a c t m e n t
■relating to d eceas ed officers. • .

3. G o v e r n m e n t also agreed t hat the effective date o f the decision at paragraph (1) above, should
be 1st J u l y, 1972. ' : ,

4. This Circular is issued with the a gr eemen t o f the Public Services Association.

Hilton H. Cupid
Chi ef Personnel Officer
 73

PD( JNC ): 3 3 / 3 / 1 6 '

P E R S O N N E L D EP A R T M E N T C I R C U L A R NO! 1 D A T E D 2 4 T H J A N U A R Y , 19 74

F ROM : Chief Personnel Officer .

70 • • •' All Pe rm an ent Secretaries and

; Heads o f D e p a r t m e n t s

SUBJECT:

I n t ro du c ti o n o f a 5-Day Work Week in the .

Civil S er vi ce / St at u to ry Au thori ti es

G o v e r n m e n t has agreed to the i n tr o d u c t i o n wi th effect fr om t he w o r k we ek comm en c in g

M o n d a y 2 8 t h J a n u a r y , 1974, o f a 5-day w or k week for civil servants a nd mori thly-pai d empl oyees
o f S t a t u t o r y Aut h or it i es which fail u nd er the provisions o f s ec ti on 3 o f the S t a t u t o r y Aut ho ri t ies
Act a nd w h e r e a five (5) day work week is n o t already in force.

2. . As .a result o f this decision, new a r ran ge me nt s will appl y fr om t he 2 8 t h J a n u a r y , 1974 with

regard t o h o ur s o f w or k within the Civil Service and the S t a t u t o r y A u t h o r i t i e s involved. These
a r r a n g e m e n t s are t o be governed by the following r u l e s : — ..

(a) All officers will be entitled to t wo (2) full days o f f d u t y in each week;

(b) Where it is normal to work on Sat u rd ay s and S u n d a y s because o f the c o n t i nu o us nature

o f op er at i on s, Sat urdays and Sun days will be n o rm al w o r k da ys a nd officers required co
w o r k on these days will be given t wo days per week, free fr om d u t y , which may be any
. t wo days o f che week and shall as far as pract icabl e be consecut ive days and may be
averaged over a period. Ot herwi se, the t wo (2) o f f days shall n or ma ll y be S a t u rd a y and
. Sunday; - •, ...

(c) T h e r e will be no change in che totaJ n u m b e r o f h ou rs per week' to be w o r k e d ;by officers,

; e x c e p t t h a t anv class or classes o f e m p l o y e e in a n y M i m s t r y / D e p a r t m e n t / A u c h o r i c y now
. c ondi ci qne d co a work week o f more chan 40 h o ur s shall from M o n d a y 2 8 ch J a n u a r y ,
1 9 74 be condi t io ned co a 40 h ou r w o r k week wich a n o r m a l m a x i m u m o f 8 hours per
day; .

(d) O f f i c e r s ' w h o now work 40 hours or less per we6k shall conc inue co wo rk che n u m b e r ot
we ekl y hours to which t hey are n ow c on di t i o n e d ; -

(e) Officers whose hours are no w specified by Regu lat i on 61(a) a n d (b) o f che Civil Service
. Regul at ions as .being ■ .
. 8. 30 a.m. to 4. 00 p.m. from Mo nd ay to Fri day with 1 ho u r for lunch,
a nd 8.30 a:m. to 12.00 on S a t ur da ys .
will no w be required to wo rk becween 7. 00 a.m. and 5 .00 p. m. from Mo nd ay co Friday
, for a we ekl y total o f 36 hours;
 \ ^ ---- ------ . O ' ' i i L L (J . /

M o n d a y to Fri day and a pare of Sacurday and whose wo rk we e k do es n o t include

S u n d a v wiJl from the dacc ■specified have Sat u rd ay s and S u n da ys as chei: n o r m a l off-
davs and shall be c o n d i t i o n e d to a 4 0- hou r w or k week comprising 8 hour:, per d a y from
M o n d a v to Fridav: . ' .

T he one h our lunch break to be taken b et we en 11. 00 a.m. a nd 1. 00 p. m. shall c on t i n u e

co appl y and is not to be included in't he weekly wo rk i ng hours;

T h e accual cimes o f arrival and deparcur e shall be arranged b y each Ministry/Department/

Authority: . ■ . . .

' '.i ; Hours of accendance co the public will normally be b e t we e n the ho ur s o f 8. 0 0 a.m. and
4. 00 p.m. each day M o n d a v to Fridav, provided t ha t o t h e r h ou rs m a y be fixed for the
convenience of the public wh e re the ci rcumst ances o f the parti cular case so wa rran t.

3. It will be t he responsibility of P e r m a n e n t Secretaries and Heads o f S t a t u t o r y A u t h o r i t i e s in

cons ul t at i on wi th the s t a f f represent ati ves a pp o i n t e d u nd er Personnel D e p a r t m e n t Circular. No. 1
oi 1973 d at ed 12th January'. 1973, co regulate che h o u r s . o f actendance o f officers in a c co rda nce
with the.rules set o u t above. ; . . . •' . . . .

4. For the i mpl eme nt aci on o f che 5-dav work week the period beCween 2 8 t h J a n u a r y , 1 97 4 and
30th J u n e , 1974 will be treat ed as a period o f transition duri ng which a cti on s ho u ld be t ake n by
P e rm an e nt Secrccaries and Heads of D e p a r t m e n t s and S t a t u t o r y Au th or it i es t o provide for: —

a. r e c r u i t m e n t of addi t ion al scaff as necessary; .

'b ’ t h e . a m e n d m e n t of legislation: a nd .
c: necessary organisational ad ju s tm en t s.

5. Pending c o m p l e t i o n of accion as at paragraph 4 ( a ) —(c) above it will be necessary for some o f

chose officers w ho now wo rk 5 full davs from Mo nd ay CO'Friday and h a l f (1/ 2) d ay on Sacurday
mornings co concinue co work on Sacurday mornings. In these cases, che officers involved shall,
duri ng che cransicional period menci one d above, be grained c om pe ns a co ry time o f f at st rai ght time
race for work on Saturday, mornings. T ho s e officers w ho d o not wo rk n or mal dayl ight hours, and
who c a n n ot be graihced their full two davs o f f . per. we ek and w ho are n o r ma ll y gra nt ed
compens acory cime o f f for excess hours will concinue co be granced c o m p en s ac or y time o f f duri ng
die cransicional period. Ocher officers w h o are noc no w paid over ti me for w o r k on o f f da ys but
receive c o mp en s ac or y cime o f f sho ul d concinue co be given cime o f f for such w or k. .

(i. Furcher inscruccions will be issued regarding che. m an n er in which hours w o r k e d o n off-days
will be t rea ted af te r the expi ry o f the t ransi ti onal period.

7. Subject co paragraph 5 above, officers wh o cradicionally receive o ver ti me pay for w o r k i n g on

their o f f days will c on t in u e to be paid over ti me at existing rates for w o r k on o f f days. Such rates
will also apply in all o t h e r ci rc umst ances where overti me is now paid. .

4. Overt ime p a y m e n t should noc be made to officers w h o do n o t al ready receive o v er ti me pay

for addi ti onal hours w o r k e d unless the approval of the C hi ef Personnel Offi cer is first o b t a i n e d .
 75

9. . One o f the essential poi nt s rn the: d e c i s i o n to i n t r o d u c e the 5-day w o r k week is that

the addi ti onal costs arising che ret rom shall be k ep t to che absol ut e m i n im u m. It is t here fore
i n c u m b e n t on P er m a n e n t Secretaries and Heads o f D e p a r t m e n t s and S t a t u t o r y Aut h or it i es wh o
have i ndicated che need for addicional scaff co seek from che Miniscry o f Finance che necessary
funds for such scaff and co cake such ocher seeps as are necessary to ensure t hat by the time the
transitional period expires officers are n o t r equir ed co wo rk o n their o f f days.

10. This Circular is issued wich che agreemenc ot che Public Services Associacion.

H.H. Cupid
C h i ef Personnel Officer.
 PD(cs)2/16/58

CIRCULAR . MEMORANDUM

F RO M : Chief Personnel Officer

TO : P e r m a n e n t Secretaries and Heads

of Departments '

DATED : ' 9th Ju ly, 1974

SUBJ ECT:

Records o f the Purchases a n d Issue o f Uni for ms

N u m e r o u s claims have been received by the Personnel D e p a r t m e n t , for t he p a y m e n t o f an

al lo wanc e in lieu o f u n i fo rm s, w hi ch have not been issued to ent it led officers.

In giving c o n si d er a t i o n to these claims, the D e p a r t m e n t has b e c o m e . aware t h a t there

is cons ider abl e r o o m for i mp ro v em en t in the m a n n e r in which records o f the p u r c h a s e a n d issue
o f u n i f o r m s are k e pt . T h e resulting unavailability o f i nformat i on, particularly in r e s pe ct o f the
issue o f u n i fo rm s , has caused e mbar r ass men t and unnecessary expense.

In the light o f the above, I wish co request t hat necessary steps be t ak en to en sur e t hat all
officers en t i t l e d to u n i fo rm s are issued with their a p pr o pr ia te annual e n t i t l e m e n t w h e n it b e c o m e s
due. F u r t h e r , i t : is re q ue st ed that accurate and detailed records be m ai n t a i ne d o f the ordering,
sup pl y arid d i s t r i b u t i o n o f all items o f uni form to, officers.

H. H. Cupi d
C h i ef Personnel Officer.
 77

P P . cs ) 7 / 1 0 / 2 1

P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 2

FROM : C h i ef Perso nnel Officer

TO : All Pe rm an ent Secretaries and

Heads o f D e p ar tm en t s

DATED : 5 t h J u n e , 1975

SUBJ ECT:

Revision o f Certain Ter ms a nd Condi ti ons O f

■ E m p l o y m e n t in the Public Service'

I wish to i nform y o u t h a t it has been agreed t hat the following revised t er ms and conditions
o f e m p l o y m e n t shall a p pl y to full-time m o n t h l y paid officers o f the Public Service, with effect
from the respective dat es specified her eun der : —
, (I) Travelling All owances Regul at ions 1953, as ame nd e d Reference
Personnel D e p a r t m e n t Circular No. 5 ot 1970 dat ed '16 t h ' J u l y , 1 97 0 ■ ;
1. With effect t ro m 1st J a n u a r y , 1974: .. . ; '
(i) the mileage allowance o f 12 cents per mile for a s t a n d a r d car and 10 cents
per m ile for a light car shall be increased t o 17 c e nt s per mile and 15 cents
per mile, respectively; .
. (ii) the mileage rates for officers travelling u n d e r R e g u l a t i o n 16 and officers
au t h o r i s e d to use cars, i.e. officers wh os e. pos ts are i n cl ud ed under Part II o f
i t he T h i rd Schedul e, shall be increased as follows: —
S t a n d a r d Car — from 30 cents per mile t o 35 ce nt s per mile;
Light Car — fr om 24 cents per mile t o 29 c e nt s per mile.

(2) wi th ef fect from' 1st Ja nua r y , 1 9 7 4 , the c h a u f f e u r ’s al lo wanc e o f $ 20 0 .0 0 per

m o n t h shall be increased to the equivalent o f the m i n i m u m s al ar y o f the post o f
C h a u f f e u r I, in t he 1974 —1976 Classification a nd C o m p e n s a t i o n Plan i.e. 3296. 00
( 1 97 4 ) ; $ 3 1 1 . 0 0 (1 9 75 ) and 3 3 2 7 . 0 0 (1976);

(3) wi th ef fect from 1st Jul y, 1 9 7 4 , the daily C h a u f f e u r ’s A l lo wa nc e payable under

Re gu l at i on 37 shall be increased fr om $6. 00 to 3 1 2 . 0 0 per day , provided that
the di st ance travelled is n ot less t han 100 miles in Tr i n i d a d a n d not less than 60
miles in T o b a g o ; ■

(4) wi th ef fect fr om 1st J u l y , 1 9 7 4 , the daily C h a u f f e u r ’s Meal Al lowance shall be

i ncreased from 3 2 . 50 t o 3 3. 5 0 per day; ,
 (5) wi t h effect from 1st Jul y, 19 7 4, the daily rates o f Subsist ence Al l owa nc e shall be
as fo l lo ws : — -
(i) Officers in Salary Range 46 and above — S 12.00 per day ; a nd
(ii) Officers un der Salary Range 46 — $ 1 0 .5 0 per day; '

(6) wi th effect from 1st July, 1 9 74, the Subsistence Al lowance p aya bl e wi t h hotel
expenses, to officers required to travel from T o b ag o t o Tr i n i d a d a n d vice-versa,
a n d w h o are required to overnight in Tri ni dad or T o b a g o as t he case m a y be,
shall be increased from S2.00 to S3.00 per night;

(7) wi th effect from the d a t e o j this Circular, similar admi ni str at ive a r r an ge me n ts
shall be made for officers wh o are required to travel fr om T o b a g o t o T r i n i d a d on
offi cial d u t y as are applicable in t he-case o f officers travelling fr om T r i n i d a d to
. Tobago/ ...

II. Civil Service Regulations, 1967, C h ap t e r 9;’Part 1 .

Leave: .
(1) wi th effect from 1st January, 1 9 7 4 , Regulation 7 2 ( 1 ) . shall be a m e n d e d to provide
‘ for e v e r y . officer to be ent it le d to annual leave based on his salary a nd l engt h o f
; ■ . service as fol l ows :— • ' . ■ . , ■

1 —10 years Over 10 years

Grade
service . , service

(i) Officers in receipt o f a salary

■ > equal to t ha t o f the m a x i m u m
o f Salary Range 24 or over 28 days 35 days

(ii) Officers in receipt o f a salary

' o f less t han t ha t o f the m a x i m u m
o f Salary Range 24 21 davs 28 da ys

(2) w i t h effect from 2 8 t h January, 1 9 7 4 : Regulation 73 shall be a m e n d e d to provide

for Sat urdays, Sundays and Public Holidays to be ex cl ud e d in calcul at ing an nu a l leave.

2. . Mi ni st ri es /Depa rt ment s should seek, in cons ul t at i on with t he Ministry o f F i na n ce ,

the provision o f funds, wh er e necessary, to m eet the additional e xp e n d i t u r e involved as a result o f
the a b o ve - me nt i o n ed decisions. .

■ H. H. C upi d
C hi ef Personnel Officer.
 7')

P D (c s) 2 /5 / 4 Sub. I .

P E R S O N N E L D E P A R T M E N T C I R C U L A R NO: 3 O F 1 97 5

FROM : Chi ef Personnel Officer

' TO : All P er m a n e n t Secretaries and

Heads o f D e p a r t m e n t s

DATED : 20 t h J u n e , 1975 .

SUB JECT:

P a y m e n t o f Overt ime to Messengers

I wish to i nform you t ha t with effect from 2 8 t h J a n u a r y , 1974 (the dat e on whi ch the five
(5) day w o rk i n g we e k was i n t r o d u ce d for the Public Service), Messengers bec a me qualified for the
p a y m e n t o f over ti me in respect of all w o r k p er f o r m e d after the e xpi ra ti on o f their n or mal worki ng
day, t hat is, after eight hours wo rk per day. ■ ; ■ - ' . ,

2. In all cases, over ti me d u t y p e r f o r m e d on wo rki ng days, shall be c o m p e n s a t e d for at the rate

o f time a nd on e- ha lf the basic hourl y rate o f the Messenger co nc e rn e d for the. first eight (8) hours
in excess o f his n or mal wo rk i ng hours and t her eaf ter at d ou b le the basic h o ur ly rate. Fo r work
on o ff days, over ti me shall be paid at the rate o f ti me and one hal f the basic h ou rl y rate for the
first eight (8) hours a n d d ou b le che basic ho ur ly rate thereafter. .

3. -During the period o f transition, t ha t is, 28 t h J a n u a r y , 19 74 to 3 0 t h J u n e , 1974 (reference

paragraph 4 o f Personnel D e p a r t m e n t Circular No. 1 d a t e d 24 t h J a n u a r y , 1974), the rate o f
over ti me payable in respect o f excess hours w o r k e d should cont inue, to be calculated on the
b a s i s o f . a 4 4 h o u r w o rk i n g week. . . . . . . . ,

4. With effect fr om 1st J u l y , 1974. the rate o f overtime payable shall be calculated on the
basis o f a 40 h o u r w o rk i n g week. :

5. T h e for mul ae to be used in d e te r mi ni n g che basic hourl y rate o f Messengers are as follows: —
(i) Up to a nd including 3.0th J u n e , 1974: ' " '
O f f i c e r ’s A n n u a l Salary

n u m b e r o f weeks in a calendar year (52) x n u m b e r o f h o u r s compr is ing the work

- ■ ............. • ■ ■ ■. . we e k (44)

' (ii.) With effect from 1st J u l y , 1974: .

Officer's A n n u a l Salary

" n u m b e r o f weeks in a calendar year (52) x n u m b e r o f h o u rs compri si ng the work

' ' we e k (40)

6. This Circular is issued wi th t he c on c ur re n ce o f t he Public Services Associ ati on.

H. H. C upi d
C h i e f P ers onnel Officer

13
 P D ( c s ) 10 /1 4 /6

P E R S O N N E L D E P A R T M E N T C I R C U L A R N O ; 5 O F 1 97 6

FROM : Chief Personnel Officer .

TO : All P e r m a n e n t Secretaries and

■ Heads o f D e p a r t m e n t s

DATED: 3rd August , 1976

S UB JECT:

A d j u s t m e n t o f Salaries a n d I n c r em en t al Dates o f Public Officers

on P r o m o t i o n , Act in g a n d S e c o n d m e n t

I wish to refer to Personnel D e p a r t m e n t Circular No. 7 o f 197 2 ( r e n u m b e r e d to read No. 8

o f 1972) d at e d 31st Oc tob er , 1972 as a m e n d e d by Personnel D e p a r t m e n t Circular No. 4 o f 1975
d at e d 3 0t h J u n e , 1975 on the subject o f a d j u s t m e n t o f salaries and i n cr emen tal dates o f Public
Officers on p r o m o t i o n , acting and s e c o n d m e n t an d to i nfo rm y o u t hat , in order to remove certain
d o u b t s which have been raised in c o n n e c t i o n wi t h the i n t e rp r e t at i o n o f the Said circular as
a m e n d e d , it has been agreed t ha t paragraph 2(b) o f Personnel D e p a r t m e n t Circular No. 4 o f 1975
should be del et ed and the following be s u bs t it u te d t h e r e f o r : — ■ '

“ •'h) (i) an acting a p p o i n t m e n t shall n o t be co ns ider ed to have b een b r ok e n duri ng periods

o f o rd in ar y sick leave and du ri ng leave on casual absences fr om d u t y not exceedi ng
seven (7) consecutive wor ki n g days; in such cases acting al lowances shall be paid
. in respect o f those periods; .

(ii) where an officer has acted c o n t i n u o u s l y for a period o f twelve (12) m o n t h s in a

higher post and the officer c o n t i n u e s to act in such higher post in excess o f twelve
. (12) mo nt h s, the period o f acti ng shall hot be co ns ider ed to have been b r o k e n if
the officer proceeds on ann ua l leave i ncluding casual absences or o r di n ar y sick
leave duri ng the acting a p p o i n t m e n t ” .
■ ; ' ■ . . . t ■
2. Paragraph II o f Circular No. 8 o f 19 72 is her eby a m e n d e d by t he inclusion i mme d ia t el y
after sub-paragraph (6) o f a new sub-paragraph n u m b e r e d (6A) as follows: —

“ (6A) An officer w h o has ac te d c o n t i n u o u s l y in a Higher post for twelve (12) m o n t h s or more,

a n d who, wi thi n six (6) m o n t h s o f a b reak in the acting a p p o i n t m e n t , is p r o m o t e d to
the post in whi ch he had been acting or t o a n o t h e r post in the same salary range as the
post in which he had been acting shall;: at the ti me o f his p r o m o t i o n , receive e it he r
the salary he was receiving in the higher post i mme d ia t el y before the break in the
acting a p p o i n t m e n t or convert to the higher salary range on the basis o f his s ubst ant ive
salary, which ever is m or e a dv an ta geo us to the o ff i c e r ” .

3. I wish to advise fur ther t ha t where an officer had been acting in a higher post for mo re t han
twelve ' 12 ) m o n t h s and was in receipt o f i n c r e m e n t in such post and resumes acti ng’ in the same
post or a no t h e r post in the same salary range, wi t hi n six (6) m o n t h s o f a break in such acting
a p p o i n t m e n t , t he increment al dat e o f that officer in such higher post shall be set back o n l y by
the u n ex pi re d period o f the o ff i c e r ’s i ncrement al year in such higher post at the time such break
 81

o c c u r re d . So chat if an officcr in receipt o f ac lease one increment in a higher pose in which he

was acti ng had his acting a p p o i n t m e n t b ro ke n five (5) mont hs after his i n cr ement al date in such
higher post, and re su me d acting ip the same post or ano th er post in che same salary range within
six (6) m o n t h s o f the b r e a k , h i s i n cr e me n t a l , d a t e in such higher post w o u l d fall seven (7) mo nt h s
afcer che d a te he re s ume d acti ng in such post.

4. T h e provisions o f paragraph 2 above apply equally in cases where an off icer had been s econded
t o'a pose in a salary range higher t h a n his substantive post.

5. F o r convenience, a n n e x e d h er et o as an A pp end ix is the full b o d y o f principles that are

appl icable to the a d j u s t m e n t o f salaries and incremental dates o f public officers in cases o f
P ro moci on, Acting A p p o i n t m e n t a n d S ec o n d m e n t .

6. Th i s Circular-is issued wi th the agr eement o f the Public Services Association.

H. H. Cupid
Chi ef Personnel Officer.
 APPENDIX

SUBJECT _

A d j u s t m e n t o f Salaries a n d I nc r e m en t a l Dates o f Public Officers

o n Pr om ot io n , Acti ng A p p o i n t m e n t s a n d S e c o n d m e n t

Set o u t h e r e u n d e r is the full b od v o f principles t ha t arc applicable to the a dj u s t me nt o f salaries

and i ncre men tal dates o f public officers in cases o f P r o m ot io n , Acting A p p o i n t m e n t and
Secondment:— ' .

- [. Promotion:
(1) In cases o f clearly relaced p r o m o t i o n a l posts, an Personnel D e p a r t m e n t
officer on p rom oc ion shall converc at the m i ni m um Circular No. 8 of
o f the higher post, provided t h a t : — . 1972.
y(i) wh ere the increase in salary on p ro mo ci on is less,
chan an i n c r e m e n t in che l ower salary range,
che officer shall recain his old incremencal dace; -
^ii) where che increase in salary o n ' promot ion is
equal to or greacer chan an i ncremenc in che
lower pose, che of f i c e r ’s i ncremencal dace shall
be che dace of promoci on.

(2) In eases o f posts wh ere chcre is overlapping in

salary scales and whe re an o ff i c e r ’s salary i n1 che
l ower pose is less chan che m i n i m u m o f che higher
post, he shall convcrt at the m i n i m u m o f che higher -
post, provided that: —. .
^J(\) whe re the increase in salary on p r o m o t i o n is equal
t o or greater than an incremenc in che lower pose,
che anniversary dace of his p r o m oc i on shall be
his incremencal dace;
Jiji) wh ere che increase in salary on p r o m o t i o n is less
chan che value o f an incremenc in the lower pose,
che officer-'shall retain his old i n cr ement al date;
^ ( ii i ) whe re at the time o f p r o m o t i o n an o ff ic er’s
salary in che l ower pose coincides with a poi nt
in the higher post, he will c on t i n u e to receive
t h a t salary in the higher po st retaining his old
incremental, dace; ................ ......... _
^fivj wh ere che. salary . che officer is receiving in che " j
lower pose is greacer . chan che m i n i m u m o f che
higher pose, buc do es noc coincide wich a poi nt
in ■the higher salary range, t h e n the off icer’s
salary shall be ad jus ted to che poinc in che higher
salary range immediacel.y above his salary in
che l ower salary range and he shall recain his
old incremencal date. ■ \
 83

(3) Where an officer has ac te d co nt i nu ou sl y for a

period o f twelve (12) m o n t h s in. a higher, post
and the officcr cont inues to act in such higher pos t
in excess o f twelve (12) mo n th s , the period o f
■ acting shall not be considered to have been b ro ke n
' if the officer proceeds on annual leave including
casual absences or ordi nar y sick leave during the
acting a p p o i n t m e n t .

(6) Where an officer has been acting in a higher, pos t for R eg u l at i o n 48 o f Civil
m or e than twelve (12) m o n t hs and is in receipt o f the Service Regulations,
m i n i m u m salary and increment (s) in such a post, he 1967. .
shall continue^ to- receive such salary and- i ncrement(s)
af ter a break in the acting a p p o i n t m e n t , if: ':■••• ..
(a) such officer resumed acting within six m o n t h s in
the same post or a n o t h e r post in the same salary
• " range in which he was acting before such a. break; ,
(b) the break was caused by his pr oceedi ng o n leave o f
any t ype for a period n o t ex ceedi ng one year a n d
the officer resumes d u t y in the higher post wi t hi n
six m o n t hs o f his r e su m p t i o n o f d u t y . .

(7) Where an officer had been acting in a higher po st for Ministry o f Finance
m or e than twelve (12) m o n t h s and was in receipt o f Circular M e m o r a n d u m
increment (s) in such post, and resumes acting in the F E 2/ 1 /1 d at e d 4t h
same post or a n o t h e r post in t he , same salary range, N o v e m b e r , 1965 and
wi thi n six (6) m o n t h s o f a break in such acting a p p o i n t ­ PD Circular No. 5
m en t , the i ncre men tal d a t e o f t ha t officer in such o f 197 6. '
higher post shall be set back only by the u n e x p i r e d
period o f the off icer’s i ncre men tal year;in such higher
pos t at the time such break o cc urre d. So t hat if an
officer in receipt o f at least one i n cr e me nt in a higher
1 p os t in which he was acting had his acting a p p o i n t ­
m e n t b r ok e n five ,(5) m o n t h s after his i n c r e me nt al
d a t e in such higher post, an d re s ume d acting in the same,
pos t or a n ot h er post in the salary range wi t hi n six (6)
m o n t h s o f the break, his i n cr emen tal dat e in such
higher post w o ul d fall seven (7) m o n t h s af ter the d a t e
he resumed acting in such post. . .

(8) An officer p r o m o t e d to the. post in whicli he is acting Personnel D e p a r t m e n t

or to a post in che same salary r an ge as the post in-which Circular No. 8 of
he is acting shall c on ti nue to receive the salary he is 19 72 .
. receiving in the higher post at the tim^ o f his p r o m o t i o n .

(9) An officer w ho has acted c o nt i n u ou s l y in. a higher post P ers onnel D e p a r t m e n t

for twelve (12) m o n t h s or more, and w h o , wi t hi n six Circulars No. 8 o f
(6) m o n t h s o f . a break i n , t h e acting a p p o i n t m e n t , 1 972 a n d No. 5 o f
is p r o m o t e d to the post in whi ch he had been acting 1976.
or a n ot h er post in the same salary range as the post
 J n whi ch he had been acting shall, at the time o f his
p r o m o t i o n , receive e i t h e r the salary he <vas receiving
in the higher pos t i m me d ia t e l y before the break in the
a cti ng a p p o i n t m e n t o r convcrt to , the " higher salary
range on the basis o f his substantive salary, whichever
is m or e a dv a nt ag eo u s to the officer. 1

(10) An officer p r o m o t e d to a post lower t han the o n e in Pers onne l Department

wh ich he is acting, shall receive i ncremental crcdits in Circular No. 8 of
the pos t t o whi ch he is p r o m o t e d for the period o f 197 2.
acti ng in the higher post.

(11) T h e i n c r e m e n t a l d a te o f an officer w ho has been p r o ­

m o t e d while acti ng in a higher, post shall be d e t e r m i n e d .
in a c co r d a n c e with,, the. principles out lined in Sect ion I .
above relating t o p r o m o t i o n . . . .

(12) Where an officer is p r o m o t e d t o a post higher t han t ha t Personnel Department

in wh i ch he is acting, he shall convert to such higher Circular; No. 8 o f
po st on the basis o f the salary he was receiving in the 1972.
pos t in whi ch he is acting and no t on the basis o f the
salary o f his s ubs tant ive post. . . ■ . .-.

(13) (1) In cases in wh i ch an officer acts in an office higher ’ .

' t h a n his s ubst ant ive a p p o i n t m e n t but does no t
p e r f o r m all the duties nor ac cept the full respon- .
• sibilities o f the higher office, he shall be g ranted .
■ an acti ng al lowance o n a basis p r o po r ti o na te to
t he full a cti ng allowance the officer w o ul d have
b ee n en t i t l e d t o receive, had he p e r f o rm ed all .
the du ti es o f the post.
(2) In o rder t o safeguard the position o f officers in ’
such cases, whe re an officer is a p p oi n te d to act
’ in a. hi gher post b u t does n o t possess all the qual i­
fications r e qu ir e d o f the hol der o f t hat post, the
P e r m a n e n t S e cr e t a r y / H e a d o f D e p a r t m e n t shall
at t he o u t s e t , indicate clearly in writing for the
i n f o r m a t i o n o f the officer c onc er ne d w ha t dut ies
o f the hi gher pos t he is not to per form in view
o f the fact t ha t he is n o t qualified to per f or m
t h em .

(14) O n reverting to his substantive post on the t er mi nat i on ■

o f his acting a p p o i n t m e n t , the officer shall be paid his
salary in his subst ant ive post whi ch h e - w o u l d have
received, had he no t been given an acting a p p o i n t ­
m e n t in the higher post. : .
 85

j. Subject^.o the provisions'6-f che.precedi ng rules: Personnel De pa rc me nt

. (ij , w h e r e . an officer has b e e n at the n o r m a l m a x i m u m salary Circular No. 4 of
. .o r at.,an increment al p o i n t in the longevity scale for less 1975. :
., than one year, his i n c r e m e n t a l dat e in the higher post shall
be the anniversary d at e o f his p ro mo ci on.
(ii) where an officer has b e e n at the n o r m a l m a x i m u m salary or
at an incremental p o i n t in the longevity scale-for one year
or more, he shall recain his i nc re me nt al dace in his lower
pose. : ■ .

II. Payment o] Acting Allowances

(1) An officer w h o is a p p oi n ce d co acc in a post wh ich is Personnel Deparcmenc

higher chan his subscantive pose shall noc be required C i r c u l a r . No. 8 of
Co serve a qual ifyi ng p er iod bef ore he b e c o m e s eligible 1972.
for an accing al lowance.

(2) An officer w ho is a p p o i nc e d Co acc in a pose wh ich is

higher chan his subscancive pose shall be creaced as
chough he were p r o m o t e d t o t he higher post during
che period o f his accing a pp oi ncme nc a nd che same
principles for p r o m o c i o n as ouclined ac I above shall
apply. , .

(3) The difference bec wee n the salary o f the post in

whi ch an officer is act in g and the salary o f his su b­
stantive post shall be re garde d as an acting allowance.

" (4) An officer w ho has been a p p o i n t e d to act in a higher

■. post shall begin to ea rn i n c r e me nt s in such higher
post as from the d a t e o f such acting a p p o i n t m e n t .

(5) (1) T h e grant o f i n c r e m e n t s to an officer a p p o i n t e d P ersonnel Deparcmenc

t o act in a hi gher p o s t shall be subject: — Circular No. 4 of
(a) to the o ff ic er a cti ng c onc in uo us ly for a 1975.
period o f twelve ( 1 2 ) m o n c h s in che higher
. post; . .
. (b) to the issue o f an i ncremenc certificace by
che P e r m a n e n c Secrecary or Head o f Deparc
menc o n che prescribed form, cercifying
sacisfaccory service.

(2) An acting a p p o i n t m e n c shall noc be consi der ed P ersonnel Deparcmenc

co have b ee n b r o k e n duri ng periods o f ord in ar y Circulars No. 6 o f
sick leave a nd d ur i n g leave on casual; absences 1967 and No. 5 o f
from ducy noc e xc e ed i ng seven (7) consccucive 1976.
wo rk i ng days. In such cases accing allowances
shall.be paid in respecc o f chose periods.
Ill Secondment ' .

^/(l) An officer w h o is or has been s ec o nd ed to a p o s t whi ch Personnel D e p a r t m e n t

is higher t h an his s ubstantive post shall be t re a te d as Circulars No. 8 o f
t h o ug h he were p r o m o t e d to the higher post d u r i n g the 1972 a n d No. 5 o f
period o f his s e c o n d m e n t , a n d the same principles as 1976.
o u t l in e d at I and II above in respect o f p r o m o t i o n and
a cti ng a p p o i n t m e n t s shall appl y. '

(2) Thi s rule applies in the cases o f s e c o n d m e n t falling

u n d e r the de fini ti on o f s e c o n d m e n t in the Civil Service
Regulations, 1967 whi ch reads as fo ll ows :— . ■_

“ S e c o n d m e n t ” means the t e m p o r a r y m o v e m e n t
o f an officer h ol di ng office in the Civil Service
t o an office or posi tion o ut si de the Civil Service,
and includes the t e m p o r a r y m o v e m e n t o f a person
from an office or position out si de the Civil Service
to an office wi t hi n such Service.”
 87

PD(cs)7/10/21

C I R C U L A R M EMORANDUM

' FROM : C h i ef Personne 1 Officer " '

TO : All Permanent Secretaries and

Heads o f De par tme nt s

DATED: 26 t h May, 1977 : ' '

. , S U BJ ECT: , .

' Increase in the On-Call D u t y Allowance

I wish t o i nform y o u t h a t it has b een agreed t hat , with effect f r o m 1st A u g u s t , 1975, the
On-Call D u t y Al l owan ce payable to Public Officers, w h o are holders o f t he post s specified in the
Schedu le a t t a c h e d to Personnel D e p a r t m e n t Circular No. 6 o f 1970 d a t e d 2 4 t h J u l y , 197.0 and
t hos e post s s u bs e q u e n t l y incl uded in the said Schedu le and w ho are r e qui re d t o be “ On-Call”
in a c co r d a n c e wi t h the provisions o f the a bo v e- me nt i on ed Circular, s ho ul d be increased from
$ 3 0 . 0 0 per m o n t h to $ 7 5 . 0 0 per m o n t h or p r o rata for any period o f less t h a n o n e m o n t h . ’

2. An u p- to -d a te S chedul e o f the posts, the holders o f which are r e q u ir e d to be “On-Call’

(as i ndi cat ed in paragraph 1 above) is a t t a c h e d h e r et o as an App e nd ix . Y ou are r e q u es t ed to take
<early steps to effect p a y m e n t o f arrears o f the On-Call D u t y A l lo wa nc e t o all officers
involved. .

3- Where f un ds are n o t available, P e r m a n e n t Secretaries and Heads o f D e p a r t m e n t s should

cons ul t wi t h t he Ministry o f Fina nce for provision o f . the necessary a d d i t i o n a l funds, required
to m eet the increased e x p e n d i t u r e resulting fr om the decision set ou t in par ag ra ph 1 above,... . •

4. Th i s Ci rcul ar M e m o r a n d u m is issued wi t h the ag r ee me nt o f the Public Services Association.

Hi l t o n H. C u p i d
C hi ef Pers onn el Officer.

14
 APPENDIX

LI S T O F O F F I C E R S , T H E H O L D E R S O F WHICH A R E R E Q U I R E D T O BE
“ O N C A L L ” IN A C C O R D A N C E WITH T H E T E R M S O F P E R S O N N E L
D E P A R T M E N T C I R C U L A R NO. 6 O F 1 97 0 D A T E D 2 4T H J U L Y , 1 9 70 :

Office o f His Exce ll en cy T h e President .

Secr et ary t o His Excellency Th e President

Ministry o f Heal th

Medical L a b o r a t o r y Techni ci ans II, I

Rad io gr ap he rs III, I
Public He al th Nurses ( F o rm er ly District Nurses)
District Heal th Visitors — (who are s t a t i o n e d in districts wh ere
, there are no nurses a n d w h o are “ on
call” to p er f o r m m id wi fe ry functi ons).
Public He a lt h Nurses (Tobago)
M i d w i f e — Parlatuviet (Tobago) . . , : :
P harmac ist III — S car bor ou gh Hospital, (To ba go ) : . ■' : ;
Hospital Managers III (JPort-of-Spain a n d San F e r n a n d o ) ’ :
Boiler O p e r a t o r II (Sangre G ra nde)
M o t o r Vehicle O pe r a t o r s ( Am bu l an c e Drivers — To co , Mayaro,
C ou va Dist ri ct Hospitals)
Ch emi st II, I ( F o o d and Drugs Division)
C h i e f Male Nurse .
D e p a r t m e n t a l Nursi ng Supervisor St. A n n ’s Hospital
Mat ro n .•
J u n i o r M at ro n

Ministry o f Works, T r a n s p o r t and C o n m u n i c a t i o n

T r a n s p o r t Division

Assistant T r a n s p o r t C ommi ss io ner

M o t o r Vehicle Supervisor
A u t o m o t i v e Licensing Officer
M o t o r Vehicle I ns pe ct or
A u t o m o t i v e Licensing Offi cer (Tobago)

Civil Avi at ion Division

Di re ct or o f Civil Aviation
Assistant D i r e ct o r o f Civil Aviation
Air Tra ffi c C ont rol le rs IV, 111, II, I
Aerodrome Superintendent
Radio C o m m u n i c a t i o n Mechanic III
A u t o m o t i v e Mechani c
 89

M e t eo r ol o gi c al Services

D i r e c t o r , Met eor ologi cal Services

M eteorologist
W e a t h e r Fo re c as t er s
Me te or o l o g i c a l E q u i p m e n t R ep ai r Supervisor
Meteorological Equipm ent Repairman
Me te or o l o g i c a l Assistants

H a r b o u r Ma st er
H a r b o u r M a st e r
S h i p p i n g M a st e r
A ss i st an t S h i p p i n g Mast er
N a vi ga ti ona l Aids — Ma int ena nc e Offi cer I (Tobago)

Mi ni st ry o f F i n a n c e — C u s t o m s a n d Excise Division
C u s t o m s a n d Excise Preventive In sp ect or
S upervi so r, Preventive Branch
D u t y O f f i c e r ( Cu s to ms a n d Excise Officer III)
Baggage O f f i c e r ( C u st o m s a n d Excise Officer II)
C u s t o m s a n d Excise Supervi sor ( S ou t h e r n District) ;
C u s t o m s a n d Excise Supervi sor (Piarco)
C u s t o m s a n d Excise Supervi sor (Tobago)
O ff i c e r in Charge, P o i n t F o r t i n ( Cust oms and Excise Of f icer III)
O f f ic er in Charge, T e m b l a d o r a (Cust oms and Excise Offi cer II)
O ff i ce r in Charge, P o i n t Ga le ot a (Cus toms a n d Excise Of f icer III)
O f f i c e r in Charge, Pointe-a-Pierre (Cust oms and Excise Officer III)
O f f i c e r in Charge, Br ig h to n ( Cus toms a nd Excise Officer III)
O f f i c e r in Charge, Cha gu ar a ma s (Alcan) (Cust oms and Excise Off icer II)
O f f i c e r in Charge, F ur nes s S mi t h Doc ks (Swan Hunt er )
( C u s t o m s a n d Excise Officer III)
C u s t o m s a n d Excise Offi cer III, T o b a g o
B r e w e r y O ff i c e r ( Cu s to ms a nd Excise Officer III)
C u s t o m s a n d Excise G u a r d — P o in t Lisas -
P oi nt Gal eot a
Brighton
P oint F o r t i n

Mi ni st ry o f E x t e r n a l Affairs
C y p h e r Clerks
F o r e i g n Service Execut ive Offi cer II
C l e rk IV (Registry)
C h i e f P r o t o c o l Off icer (Foreign Service Officer IV)
 C h i e f I mm i g r a t i o n Officer
D e p u t y C h i e f I mm ig ra ti o n Officer
Assistant C h i e f I mm ig ra ti o n Officer
I mmi gr at i on Officers IV, III, II, I
L a u n c h Mec hani c II

Prisons Division

. L o ck s mi t h

Ministry o f P e t r o l e u m a n d Mines

P e t ro l eu m I n s p e ct o rs II, I
P e t ro l eu m Engi neers III, II, I

Mi ni st ry o f Agri cult ure, La nd s an d Fisheries

C o n se rv a to r o f F o re st s
D e p u t y C o n s e r v a t o r o f Forests
Assistant C on s e r va t o r o f Forests . . . . .
. Proj ect Di re c to r ( N o r t h e r n Range Re-Affores tat ion P ro gra mme) , .
D e p u t y Proj ect D i r e c t o r ( Nor th ern Range Re-Afforestiatiori P r og ra mm e)
Assistant C o n s er v a to r (Management and Planning) ' ;
 91

APPENDIX

S C H E D U L E O F O F F IC E R S , T H E H O LD ER S O F WHICH A R E
R E Q U IR E D T O BE “ ON C A L L ” IN A C C O R D A N C E W ITH T H E
T E R M S O F P E R S O N N E L D E P A R T M E N T C IR C U L A R NO . 6 O F
1970 D A T E D 2 4T H JU L Y , 1970

Office o f His E x cellency the President

S ecretary to His E xcellency th e President . .

M inistry o f H ealth, Welfare a n d S ta tu s of.W om en . . ;

Medical L ab o ra to ry T ech nicians II, I
R adiog rap hers III, I ■. ■ . '
Public Health Nurses (F o rm e rly D istrict Nurses) . . . .. • ;
D istrict H ealth Visitors — (w ho are statio n ed in districts w here there are no nurses a n d w h c
are “ on call” to perfo rm m idw ifery fu n c tio n s ).; . ... . .
Public Health Nurses (Tobago) • ,
Midwife — Parlatuvier (Tobago) - . 7 '• . ... . ..
P harm acist III — (S ca rboroug h H ospital, T o bag o) ■1 . . . .
H ospital Managers III (P ort o f Spain and San F ern a n d o ) . .. ,
Boiler O p e rato r II (Sangre G ra n de) . . •■ ' '
M o to r Vehicle O p e ra to rs (A m b u lan c e Drivers — T o c o , M ayaro, C ouva D istrict Hospitals . .
. . , . Castara, T obago) •, ; ■ .. .
C h ie f Male Nurse . ) . .. . !
D e p a rtm e n ta l Nursing Supervisor ) St. A n n ’s H ospital ... ... ,
M atro n . ) .
J u n i o r M atron , ) . ■
' i .

M inistry o f Works, S e ttle m e n ts an d In fra s tru c tu re — Tran spo rt Division . ;:-. .

Assistant T ra n s p o rt C o m m issioner
M o to r Vehicle Supervisor
A u to m o tiv e Licensing O fficer
A u to m o tiv e Licensing O fficer (Tobago) '

Civil Aviation Division ;

D ire cto r o f Civil A viation
Assistant D irecto r o f Civil A viation
Air Traffic C ontrollers IV, III, II, I " :
A e ro d ro m e S u p e rin te n d e n t '
R ad io C o m m u n ic a tio n M echanic III "
A u to m o tiv e M echanic -

M eteorological Services
D irector, M eteorological Services
M eteorologist
W eather Forecasters
 M eteorological Services;— C on tin u e d ' >-»
M eteoro log ical E q u ip m e n t R epair Supervisor
M eteorological E q u i p m e n t R ep airm a n
M eteorological A ssistants

H a rb o u r M aster
H arb o u r M aster A ssistant H a rb o u r M aster . -. w.e.f. 1.4.88 .
S hipping M aster Laun ch S up erv isor i w.e.f. 1.4.88
Assistant S h ip p in g Master Launch M echanic III w.e.f. 1.4.88
C oxsw ain II w.e.f. 1.4.88 .
Navigational Aids M aintenance O fficer I (Tobago)

M inistry o f F in a n c e a n d the E c o n o m y — C u s to m s an d Excise Division

C u sto m s and E xcise Preventive In sp e cto r .
Supervisor, P reventive Branch
D u ty O fficer (C u sto m s and Excise O fficer III) ,
Baggage O fficer (C ustom s and Excise O fficer II) .
C u sto m s a n d E xcise Supervisor (S o u th e rn D istrict)
C usto m s a n d E xcise Supervisor (Piarco) ‘
C ustom s a n d E xcise Supervisor (Tobago)
O fficer in Charge, P o in t F o rtin (C ustom s and Excise O fficer III)
O fficer in Charge, T e m b la d o ra (C ustom s and Excise O fficer II) ’
O fficer in C harge, P o in t G ale o ta (C ustom s a n d E xcise O fficer III)
O fficer in C harge, Pointe-a-Pierre (C u sto m s a n d Excise O fficer III)
O fficer in C harge, B righton (C ustom s an d E xcise O fficer III) v
O fficer in C harge, C haguaram as (A lcan)'(C ustom s an d Excise O fficer II)
O fficer in C harge, F urness S m ith D ocks (Sw an H u n te r) (C u sto m s an d Excise O fficer III),
C u sto m s a n d Excise O fficer III, T ob ago .
B rew ery O fficer (C ustom s and Excise O fficer III) ■
C ustom s a n d Excise G u a rd — P o in t Lisas . ■■■''■. ;;J.■■ ,y
P o in t G a le o ta '.s ;
B rig hto n ■ ■;
1 P oint F o r t i n ■ ■'*■ ■ . ^;■ A:. .■

Ministry o f F in a n c e and the E c o n o m y — C u stom s a n d Excise Division : - ,

C ollector, S an F e rn a n d o ■ .■ >
L ocker, Q u e e n ’s W a reh o u se -(C u sto m s an d Excise O fficer III) ; •
Excise O fficers, S o u th (2) — (Custom s a n d Excise O fficer II) ■ . .
O fficer in Charge, (C ustom s and Excise O fficer I I ) — P o in t Lisas . ,
Assistant to C u s to m s and Excise Preventive In s p e c to r (C ustom s and Excise O fficer I I I ) :
Supervisor — O u ts ta tio n s : C ustom s and Excise O fficer III (2) and , ,
C ustom s an d Excise O fficer I — Pointe-a-Pierre.

M inistry o f E x te rn a l Affairs a n d In te r n a tio n a l T ra d e

C yp h er Clerks :;, ■ \.:
Foreign Service Executive Officer II .
Clerk IV (R eg istry )
C h ief P ro to c o l O fficer (F oreign Service O fficer IV)
 93

M inistry o f N ation al S ecurity •'

Im m igration:
C hief Im m igration Officer
D e p u ty C h ief Im m ig ratio n O fficer
Assistant C h ie f Im m ig ratio n O fficer
Im m igration O fficer IV, III, II, I
Laun ch M echanic II

Air Division:
Manager
D e p u ty Manager
C h ief Pilot
C h ief Engineer
Engineer
Pilot
A ircrew m an

Forensic Science Centre

Scientific O fficer III
Scientific O fficer II
S cientific O fficer I

Prisons Division
L o cksm ith

M inistry o f E nergy "

S enior C hem ical Engineer
Chem ical E ngineer II, I ;
S enior Geologist
Geologist II, I
C h ief M echanical E ngineer ..
M echanical E ngineer II, I
S enior P e tro le u m E n gin eer .
P etro leu m Engineer II, I .
P e tro le u m Inspe ctors III, II, I

M inistry o f F o o d P ro d u c tio n , Marine E x p lo ita tio n , F orestry and the E n v iro n m e n t

C onservator o f F orests :
D e p u ty C o nserv a to r o f F o rests : .
Assistant C o nservator o f Forests
Project D ire cto r ( N o r th e rn Range R e-A ffo re sta tio n Programme)
D e p u ty Project D ire c to r (N o r th e rn Range R e-A fforestation Programme) .
Assistant C o n serv a to r (M anag em ent a n d Planning)
D (cs) 3 / 7 / 4 6

C IR C U L A R M E M O R A N D U M \

FR O M : C hief P ersonnel O fficer . ; .r:^.

TO : All P e rm a n e n t Secretaries an d Heads o f D e p artm en ts

DATED: 12 th J u ly , 19 77 '

SU B JEC T: .

B ereavem en t Leave to Public Officers . ., «

I wish to in form y o u th a t it has b ee n agreed th a t, w ith effect from 1st J a n u a ry , 19 7 4 ;

ficers in the Public Service shall be eligible to be g ranted bereavem ent leave n ot ex ceeding a
ix im u m o f tw o (2). w ork ing days, on each occasion, to enable them to a t t e n d a n d / o r m ak e
an g e m e n ts for the funeral o f m em b ers o f th eir im m e d ia te family, nam ely, the .officer’s spouse
d children, m o th e r, father, b ro th e rs an d sisters. ‘ . • ...

T h e grant o f b re av em ent leave as c o n ta in e d at paragraph 1 above, is c o n d itio n al u p o n the

ficer su b m ittin g to the P e rm a n e n t S ecretary or Head o f D e p artm en t, w ithin seven (7) days
his re s u m p tio n o f d u ty from b ereav e m e n t leave, a d e q u a te p r o o f in writing o f t h e . d e a t h o f the;
rticular m e m b e r o f the o ff ic e r’s im m e d ia te family.

Leave g ranted u n d e r this Circular shall, in no way, affect an officer’s e n title m e n t to a n y

ler leave u n d e r any regulation. ~ .

This Circular is issued w ith the co n c u rre n c e o f th e Public Services Association. - " ,' >..

i . H ilton H. C upid : •
C hief P ersonnel O fficer.
 95

PD(cs) 1 8 / 1 / 1 Vol. II

C IR C U L A R M EM ORANDUM

FRO M : C h ief Personnel Officcr . .

. TO: All P erm an e n t Secretaries and Heads o f D e p a rtm e n ts

D A TE D : 13 th O c to b e r, 1977

- SUBJECT:

E x ten sio n o f Period for P ay m en t o f Allowance

to Officers o n Tran sfer betw een T rinidad an d T obago

I wish to inform yo u that it has been decided:

:■ “ th a t all applications including all ou tstan d in g applications for special

allow ances in cases where officers had been left in TobagO for; over .
th ree years w ith o u t a w ritte n requ est that they should be: re ta in e d in
T o b a g o should be assessed in accordance with the M inistry o f F inance
Circular No. 38 d ated the 7 th day o f N ovem ber, 1962 and sh o u ld n o t .
be rejected merely on the g ro u n d th at the allowances had already been
paid for three y ears.” •■ : . ■’ ; . ;

2. A ccord ing ly, I should be grateful if you w ould draw to the a tte n tio n o f all persons in y our
M in istry /D e p a rtm e n t, w ho m ay be affe c te d by this decision, th a t th ey sh o u ld s u b m it applications
for p a y m e n t o f th e special allowances to the C hief Personnel Officer in respect o f th e perio d ex­
ten d in g from the day following the e x p ira tio n o f the. three-year perio d d uring w h ic h such allow­
ances was received to the day im m e d ia tely preceding the date o f re po sting to T rin id a d or Tobago,
as the case m ay be.

3. All ap p lication s should be s u b m itte d w ithin t h r e e ’(3) m o n th s o f the date o f this Circular
M em o ra n d u m . . .

O .F. A shby
Acting C hief Personnal Officer

15
 P E R S O N N E L D E P A R T M E N T C IR C U L A R NO . 4 O F 1978

FROM: C hief Personnel O fficer

TO: All P erm ane nt Secretaries an d Heads o f D e p a rtm e n ts

DATED: 2nd J u n e , J 978

SU B JECT:

Revision o f Certain T erm s and C o n d itio n s

o f E m p lo y m e n t in th e Public Service

1 wish to in f o r m y o u th at it has been d ecid ed th a t the following term s and c o n d itio n s o f

p lo y m e n t shall a p p ly to fulltim e m o n th ly -p aid officers o f the Public Service, w ith effect from
: respective d a te s specified h e r e u n d e r : — - . , .

I. Travelling a n d S ubsistence Allowances . . ,

(a) With e f fe c t from t h e d a t e o f issue o f this Ci rcular, w h e re an officer whose post is in cluded
. u n d e r P a rt I o f the T h ird Schedule to the Travelling A llowances R egulations, 1953,
.. as a m e n d e d , is in possession o f his m o to r vehicle b u t such vehicle is n o t usable he m ay
ap ply t o use a n o t h e r vehicle o f which he is no t the o w n e r and shall be paid mileage fates
as t h o u g h he used his ow n vehicle subjcct to the following c o n d i t i o n s : — ■■

(i) A c e rtific a te shall be p ro d u c ed from the T ra n s p o rt C om m issioner to the effect

: : t h a t th e o f f ic e r ’s vehicle is not serviceable; . ,' .
(ii) T h e perio d shall n o t norm ally ex ceed tw o (2) m o n th s ; _ ................
(iii) T h e prior approval o f the C hief Personnel Officer shall be necessary where, an
ex te n s io n o f the period o f two (2) m o n th s is desired;
(iv) Where the officer is required to keep and use a S ta n d a rd Grade m o t o r vehicle
a n d m akes use o f an oth er S ta n d ard Grade m o to r vehicle he shall be paid the
rates ap p ro p ria te to a S ta n d ard Grade m o to r vehicle. In all o th er circum stances
an officer re qu ired to keep and use a m o to r vehicle shall be paid the rates
a p p r o p ria te to a Light Grade m o to r vehicle.

(b) With e f fe c t from the date o f issue o f this Circular, w here an officer is.en titled to s u b ­
sistence allow an ce u n d e r Regulation 51 o f the Travelling Allowances R egulations, 1953,
as a m e n d e d , a n d the period o f his absence includes any or m ore than o ne o f the periods
sh o w n h e r e u n d e r : —

6 .0 0 a.m. - 8.00 a.m.

" 1 1 .0 0 a.m . — 1.00 p.m.
6 .0 0 p.m . — 8.00 p.m.

the o ffic er shall be paid such allowances as are m ore advantageous to him u n d e r the
said regu lation s.
 97

(c) With effect from the date o f issue o f this Circular, the daily rates o f subsistence allow­
ance shall be as .followsir- ■ , .. .

(i) Officers in Salary Range 46 and above — S 1 7.52 ' - ■

and . , ,
(ii) Officers under Salary Range 46 ,: S I 5.33 :

(d) With effect from t he d at e o f issue o j this Circular, the daily C h a u ff e u r’s m eal allowance
payable u n d e r the R egulation 37 o f T h e Travelling A llowances R egulations, 1953, as
: am e n d e d shall be increased from S3.50 to S 5 . l l .
(e) With effect from th e d a t e o f issue o f this Ci rcular, w here an officer is tran sferre d from a
travelling post to a non-travelling post the m a x im u m period specified in paragraph 2 (l)(b )
o f Personnel D e p a rtm e n t Circular No. 5 o f 1 970 d a te d Ju ly 16, 19 70, during which the
instalm ents on the loan gran ted him for the purchase o f his m o to r vehicle are to be
suspen ded is fu rther ex te n d e d to a m a x im u m period o f four (4) m o n th s . T h e period o f
the re p a y m e n t o f the loan is to be e x te n d e d by the period o f suspension.

(f) Sea Blast Allowance

(i) With effect f r o m J a n u a r y 1, 1 9 1 1 , w here an officer, is. no t s ta tio n e d in a Sea Blast

area b u t is required to travel to and from w o rk in o n e or m o re such areas for more
. than twelve (12) w orking days in any one calendar m o n th he .shall be paid the
. Sea'Blast A llow ance on a pro ra ta basis;

(ii) With effect f r o m January 1, 1 9 7 7 , the Sea Blast A llow ance shall b e'in creased from
five p e r ce nt (5%) to ten per cen t ( 1 0 % ) .o f the U pk e ep A llo w an c e In Trinidad
and from ten percent (10%) to fifteen per cent ( 1 5 % ) .o f the U pk e ep Allowance
■ ■ in T obago. . . :. ■■ ■ : •

(g) C h a u ff e u r’s Allowance

(i) With effect f r o t n J anua ry 1, 1 9 7 7 , the m onthly: C h a u ff e u r’s A llow ance shall c o n ­
tinue to be the equivalent o f the m in im u m salary o f the p ost o f C h au ffeu r I in the
. . : Civil Service, th at is to say, .' . ,

....... ... : , , ‘ 1977' - $512 " ' ' v ’ ■ "" • '"';V ' '
' ’ ' ' ' 1978 - $538 ' ; . .' .. . .
. . . . . . . . 1979 - S565 ' ’ . '
■ ; : 1980 . - $ 622 ' .

(ii) With effect f r o m the date o f issue o f this Circular, the daily C h a u ff e u r’s Allowance
shall be increased from $ 1 2 .0 0 to $ 2 5 .0 0 per day ; provided th a t the distance
' travelled is n o t Jess than 100 miles in T rin id a d and n o r less th a n 60 miles in Tobago.

(iii) With effect f r o m J a nua ry 1, 1 9 1 1 , w here an officer is in re ceip t o f a C h a u ffe u r’s

Allowance u n d e r R egulation 34 o f the Travelling A llow ances R egulations, 1953, as
am end ed, and an individual C h au ffeu r has been em p lo y e d by such officer during
a c o n tin u o u s period o f twelve (12) m o n th s such officer shall be granted such
additional allowance, calculated pro rata, as m ay be requ ired to m eet the cost o f a
l o c um te ne ns during a period o f annual leave o f ten (10) w orkin g days o f such
chauffeur. . -
 With effect f r o n t January 1, 1 9 7 7 , t h e Bicycle ^Allowance shall be increased from SI 5.00
to SI 9.00 per m o n th . • , . . . ..... ....

(i) D e p recia tion A llow ance .

(i) With effect f r o m J a nu a r y 1, 1 9 7 7 , w here an officer is n o t s t a t i o n e d in a Special

D e p reciatio n area b u t is r e q u ir e d to travel t o and from w o rk in o n e or m ore such
areas for m o re th a n twelve (12) w o rk in g days in any one ca le n d ar m o n t h he shall be
paid a Special D e p recia tio n A llo w an ce in respect o f official travelling w ithin such
Special D e precia tion area (s).

(ii) With e f f e c t / r o m J an ua ry 1, 1 9 7 7 , the sum now paid as Special D e p re c ia tio n Allow­

ance in cases where T e le -C o m m u n ic a tio n and o th e r such u n its are installed in the
m o to r vehicles o f public officers shall be increased from $ 1 5 0 .0 0 to $ 2 1 0 .0 0 .

(j) Transfers

With effect f r o m J anua ry 1, 1 9 7 7 , w h e re an officer is required to keep a n d use a m o to r

vehicle, in the p erfo rm a n c e o f h is/h er official duties and th a t offic er is transferred in
circum stan ces w hich require the p a y m e n t to h im /h e r o f ho m e to office travelling und er
• 'R e g u la tio n 41 o f the Travelling A llow ances R egulations, 1953, as a m e n d e d , the allow­
ance payable to such officer shall be calculated at the mileage rates paya b le for travelling
on official d u ty and shall be p aya b le in respect o f the to ta l m ileage travelled to and
from w o rk and no t 2 /3 o f th e mileage as previously. Such mileage shall n o t be d e d u c te d
from the an nual mileage limit o f th e o ff ic e r’s post. 1 ■

II. M atern ity L e a v e . : ’ ....

With effect f r o m J anu ar y 1, 1 9 7 7 , female officers shall be g ra n te d o n e m o n t h ’s full pay

an d tw o m o n th s h alf pay m a te r n ity leave as p r o v i d e d , for in the existing Civil Service
R egulations, 1 967 (as am en d e d ) a n d in the E d ucatio n. (Teaching Service) R egulations,
196 7, (as am e n d e d ). Where, h o w ev er, the to ta l o f N ational Insurance B enefits plus
h alf pay during the period o f such m a te r n ity leave is less th an the full pay o f the officer
the difference shall be paid to the officer. This provision does n o t a p p ly to periods o f
no-pay leave g ra n te d on a c c o u n t o f pregn ancy .

III. Shoes

T h e initial and an n u a l issue o f shoes, to all u n ifo rm e d personnel shall, w ith effect f r o m
the y e a r o f issue, 1 9 7 7 , be s ta n d ard ise d at tw o (2) pairs per officer. W here an officer has
n o t been supplied w ith shoes an allow ance o f $ 60.00 per pair shall be paid t o such officer
in lieu o f such ann u a l issue.
 99

IV. Salary A dvance for V a c a tio n Leave .

: With effect f r o m the d at e o f issue o f this Circular, the existing provisions at Regulation
49 o f the Civil Service R eg ulation s, 1967 and Regulation 22 o f the E d u c a tio n (Teaching
Service) R egulations, 1 9 6 7 , shall be p u t into effect.

V. Overtim e

(i) With effect f r o m J a n ua ry i , 1 9 1 7 , where an officer is not on d u ty an d he is called

o u t to w ork (w h e th e r or n o t on call) he shall be guaranteed a m in im u m o f two (2)
h o u r s ’ pay a t o v ertim e rates including “ travel tim e” and the cost o f travelling to
an d from w ork. T h e m e t h o d o f d eterm ining the cost o f travel to a n d from w o rk is
is to be agreed u p o n b e tw e e n the parties. ‘

(ii) Where overtim e w o rk is to c o n tin u e b ey o n d the end o f the n o rm a l w ork d ay , an

officer shall be allow ed tim e -o ff o f half ah h ou r during w hich tim e he/sh e m ay
leave the premises, im m e d ia tely after the end o f the norm al w o rk d ay , which period
shall be c o u n te d as ac tu a l overtim e hours w orked.

VI. Shift B onus

The rate o f p a y m e n t o f th e Shift B onus as provided for u n d er Personnel D e p a rtm e n t

Circular No. 2 o f 1 9 7 0 d a te d A ugust 4, 1970 shall be increased as follows: —

• F ro m J a nu ar y 1, 1 9 7 4 — ’ ■■ F ro m S2.00 to $3.50
to D e c e m b e r 31 , 1 9 7 6 •

Mt h e f f e c t f r o m — ( F ro m $3.5 0 to $4.86
Januar y 1, 1 9 7 7 ■

2. Ministries a n d D e p a rtm e n ts s h o u ld , in c o n su ltatio n w ith the Ministry o f F in a n ce, seek the

provision o f funds, w here necessary, to m e e t the add itio nal e x p e n d itu re involved as a result o f the
ab ov e-m en tioned decisions. ' ;

3. T h is Circular is issued w ith the a g reem en t o f the Public Services A ssociation.

H ilton H. C up id
C hief Personnel Officer
r L/ \ K*3) f Ix

C IR C U L A R M E M O R A N D U M !

FROM : C hief.Personnel O fficer

TO: P e rm a n e n t Secretaries and Heads o f D e p artm en ts

DATED: 2nd J u n e , 1978

SU B JEC T: '

Subsistence A llow ance Payable to Officials a n d Non-Officials Who are R e q u ire d

to Travel A b ro a d o n Official Business

I wish to info rm y o u th a t it has b ee n agreed th a t the rates o f subsistence allow ance payable
to Officials and Non-Officials w h o are req uired to travel a b ro ad on official business — C on feren ce s
and official travel — should, w ith effect from J a n u a ry 1, 1 9 7 8 , be as follows: —

(i) Ministers, P arliam entary Secretaries,

Heads o f Missions and Officials in
Salary Range 69 and above — $50 US per d ay;
(ii) O th e r Officials and Non-Officials — $35 US per d ay ;
(iii) S ubsistence sh ould be payable in US currency
in all coun trie s o th e r th an C A R IC O M cou ntries
w ith the e x c e p tio n o f Ja m a ic a w here p a y m e n t
should be in US cu rre n c y pro tern as above;
(iv) In C AR IC OM c o u n trie s (excluding Jam aica),
th e subsistence allow ance payable in ac cord an ce
w ith (i) above w ould be $50 T T per day and at
(ii) above $35 T T per day.

2. It has also been agreed th a t w ith effect from J a n u a r y 1, 19 78, th e persons h old in g th e u n d e r ­
m e n tio n e d offices travelling ab road on C onferen ces and official d u ty should be paid sub sistence
allowance at similar rates as those agreed u p o n for Ministers, P arliam en tary Secretaries, H eads o f
Missions a n d Officials in Salary Range 69 and above as set o u t a t paragraph 1 h ereof: —
(i) President o f the S enate, S peak er o f th e House o f Representatives
a n d M em bers o f Parliam ent;
(ii) A u d ito r G eneral;
(iii) C h ie f Ju stic e, Ju stices o f A ppeal, Puisne J u d g e;
(iv) President, Vice President an d M em bers o f the
Industrial C ourt;
(v) O m budsm an;
(vi) C hairm an, D e p u ty C hairm an and M em bers o f
the Service C om m issions;
 101

''vii) C h airm an and M em bers o f the Elections and

B o und aries C om m issions; ‘ 1
(viii) C h airm an and M em bers o f the A ppeal Board;
(ix) C hairm an and M em bers o f the Law C om m ission;
(x) C h airm an and M em bers o f the Public Service
A ppeal Board. 1 11 .

Hilton H. Cupid
C hief Personnel O f f i c e r .
 C IR C U L A R M E M O R A N D U M

FROM: C hief Personnel Officer

TO : Perm anent. Secretaries an d Heads o f D e p a rtm e n ts

and S ta tu to r y A u th o rities S ubject to the S ta t u to r y
Authorities A ct, 1966

DATED: F ebruary 14, 1980

SUBJECT

P a y m e n t o f Salaries to Civil Servants an d Officers in th e Service o f S t a t u t o r y A u th o ritie s

S u b je c t t o th e S ta tu to r y A u th o rities A ct, 1 9 6 6 Pending t h e D e te r m in a tio n
o f A pplications for E x te n s io n o f Sick Leave

It has b e e n b r o u g h t to m y a tte n tio n th a t there have b e e n instances in w h ic h t h e p a y m e n t o f

salaries t o p ublic officers has been w ith held , p end ing th e d e te r m in a tio n b y th e P e rs o n n e l D e p a r t­
m e n t o f ap p lica tio n s fo r extension o f sick leave.

2. I wish to advise th a t where it is necessary to have an o ffic er’s absence classified as a n ex te n s io n

o f sick leave, th e o ffic er should be given th e o p tio n o f having th e perio d o f a b s e n c e provisionally
offse t against his e a rn e d vacation leave.

3. In this c o n n e c t i o n , it w o uld be ap preciate d if every effo rt w ere m a d e t o s u b m i t a p p lica tio n s

for ex te n s io n o f sick leave to the Personnel D e p a rtm e n t as p ro m p tly as possible, in o rd e r t o avoid
delay in processing such applications and, th e re b y , limit to the b arest m in im u m t h e necessity for
th e provisional o ff s e ttin g o f periods o f absence d u e to illness against a n o ffic e r's e a rn e d vac atio n
leave.

4. A c cordingly, w h e re, in the circum stances described in th e first p a ra g ra p h , a n o ffic er has

vacation leave to his cre d it he m ay c o n tin u e to be paid his full salary for such p e r io d o f e x te n s io n
o f sick leave as w d u ld be covered by his v acation leave e n title m e n t, w hile his a p p lic a tio n for
e x te n sio n o f sick leave is being determ ined.

5. Y o u r c o - o p e ra tio n in this m a tter will be app reciated.

H ilto n H. C u p i d
C h ie f P ersonn el O fficer
 103

PD(cs') 1 /6 /1 5

P E R S O N N E L D E P A R T M E N T CIR CU LA R NO. 2 O F 1980

FROM : C h ief Personnel Officer '

TO: All P erm an e n t Secretaries and Heads o f D e p artm en ts

DATED: 12th March, 1980 . ■

SUBJECT:

Grant o f In c rem en tal Credits to Officers on No-Pay Leave

(O ther th a n No-Pay Stu dy Leave)

1 wish to inform you that it has been agreed that public officers w h o resume d u ty in their
su bstantive pose or an o th e r post in the same salary range after a period o f absence from d u ty on
S o - P a y Le av e in the following circum stances should be granted increm ental credits, th a t is to say,
on their' re s u m p tio n o f d u ty such officers should be paid salary at the point in the salary scale that
th ey w o u ld have reach ed had they not p roceed e d on no-pay leave:— ' ■

(i) where the officer is g ran ted No-Pay Leave to take up e m p lo y m e n t with any
'a p p ro p ria te recognised association representative o f Public Officers;

(ii) where the officer is g ra n te d No-Pay Leave to take up e m p lo y m e n t in a fully

’ S tate-O w ned C o m p a n y or in a J o i n t Enterprise in which G o v e rn m en t has share
. holding; . . ■ ■

(iii) where the officer is granted. No-Pay Leave to accept e m p lo y m e n t w ith an Internation al
i - O rg an ization or •R egional Body o f which the G ov e rn m en t o f T rin id ad and T o bag o is
a m em b er; a n d . .

(iv) w here the officer is g ranted No-Pay Leave to accept e m p lo y m e n t in a n o th e r G ov ern ­

m e n t Service, co n se q u en t on a G overnm en t-to -G o vernm ent arrang em ent. ..
- ; . ■ .. ■ . . , ‘ . .

2. It has also been agreed th at the above should apply to' all officers holding positions in the
Public Service as at 15th J u n e , 1978.

3. N o tw ith s ta n d in g the above, it is to be em phasized that in keeping w ith existing policy, the
in c re m e n ta l date o f an officer w ho resum es d u ty in his substantive post or a n o th e r post in the
same salary range after a period o f No-Pay Leave taken for private reasons (oth er th an No-Pay
S tu d y Leave) shall co n tin u e to be set back by the u nexpired period o f the o ffic er’s increm ental
year at the tim e he p ro c eed e d on such No-Pay Leave. Personnel D e p a rtm e n t Circular No. 5 o f
1968 d a te d 16th F e b ru a ry , 1968 refers.

4. T his circular is issued with the ag reem en t o f the Public Services Association.

H.H. Cupid
C hief Personnel Officer

16
 v\o ics) z / i u / v

. P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 4 O F 1980

FROM: Acting C hief Personnel Officer .

TO: ' All P erm an e n t Secretaries, Heads o f D epartm en ts

' 1 an d S ta tu to r y 'A u th o r itie s Subject to the S ta tu to r y
A u th o ritie s Act, 1966

DATED: 13th O c to b e r. 1.980

S UBJECT: .

Provision ot a Meal/Meal Allowance to Officers Who are R e q u ire d

to Work Beyond the Norm al Work Day or Shift

. I wish to inform you th at, w ith etfe c t from J a n u a ry 1, 1980, the follow ing term s and
c o n d itio n s o f e m p lo y m e n t shall apply to all full-time m o n th ly paid officers o f th e Civil Service and
S ta t u to r y A u th orities subject to the S ta tu to r y A utho rities Act, 1966, o th e r th a n those officers
w ho have trad itio nally been p rovided w ith meals while-on d u ty and officers o f the P o rt A u th o rity : —

fa) O n any occasion w here an officer is re qu ired to co ntinue working for m o re th a n tw o (2)
hours b ey o n d the end o f his no rm al w ork d ay or shift, he shall be provided w ith a meal or
paid a meal allow ance in lieu th ereo f. The meal allowance shall be at a rate equ iv alen t to
on e-third (1/3) o f the daily subsistance allowance applicable to the o ff ic e r’s grade in
ac co rdance w ith the . provisions o f the Travelling Allowances R egu lations, 1953, as
am e n d e d ; and

(b) An officer referred to at (a) above who co ntin u es to w ork as ab o v e -m e n tio n e d shall be
provided with a n o th e r meal or paid a n o th e r meal allowance in lieu th e r e o f at the same
. rate .at the end o f each fou r-h our period thereafter, calculated from tw o h o u rs afte r the
. . . . . . . c o m m e n c e m e n t o f the period o f excess hours. . l!
' : :. . ; - .' .• ' . -
2. This circular is issued w ith the ag reem en t o f the Public Service Association.

O .F . A shby
Acting C h ie f Person nel O fficer
 105

PD (cs) 8 / 1 / 2 0

C IR C U L A R M EM ORAND UM

FROM: C hief P ersonnel Officer .

TO: All P erm an e n t Secretaries and Head of D e p a rtm e n ts

and o f S ta tu to r y A u th orities which are Subject
to the S ta tu to r y A u th o rities Act, 1966

DATED: 13 th April, 1981

SUBJECT:

A c c o m m o d a tio n for Officers Travelling on Official D u ty

' b e tw e en T rin idad a n d Tobago

I wish to in fo rm y o u th a t G o v e rn m e n t has decided t h a t : — ,

(a) O fficers travelling on official d u t y b etw e en T rinidad and T o b ag o m a y b e a c c o m m o d a te d

. a t o n e o f the u n d e rm e n tio n e d hotels when they are required to o v ern ig h t in T rin id a d or
T o b a g o , as the case m a y b e : — ' - •

T rin id ad Tobago
T rin id a d Hilton M oun t Irvine :
H o lid ay Inn C row n R e e f H otel >
C h aco nia Inn Treasure Isle
Kapok Sandy Point '
N o rm a n d ie T u rtleB each
C hagacabana
F arrel House L im ite d (1975)

(b) it shall b e the responsibility o f the a p p ro p riate P erm an e n t S ecretary , H e a d o f D e p a rtm e n t

o f H ead o f a S ta tu to r y A u th o rity to determ ine, in the light o f th e s ta tu s o f th e particular
o ffic er a n d the n ature o f his/her official d u ty , th e particular h o te l a t w h ic h an officer
re fe rre d to at (a) above m a y be ac c o m m o d a te d ;

(c) officers m e n tio n e d a t (a) above shall be re fu n d ed the reasonable ac tu a l expenses incu rred
b y th e m in co n n e ctio n w ith their meals, su p p o rte d by bills/ receipts fu rn is h e d or on
“ h o n o u r ce rtificates” .

2. : P e rm a n e n t Secretaries, Heads o f D e p a rtm e n ts and Heads o f S ta tu to r y A u th o ritie s are re q u ested

to tak e all necessary steps to ensure th a t p a y m e n t o f the expenses in cu rred b y officers w h o are
re q u ire d to ov ern ig h t at a h o tel in T rin id ad and T ob ago , as the case m ay be, w h e n travelling on
official d u t y , is m ad e to the respective hotel, p r o m p t l y .
3. P erson nel D e p a rtm e n t Circular M em o ra n d u m o f even reference d a te d 1 7 th M arch, 1976 is
h e re b y rescinded.

H ilto n H. C upid
C h ief P erso n n e l O fficer
 ,'c) the U p k e e p Allowances to h i paid u n d er t h e ' Travelling Allowances - R egulations,
C h a p te r 2 3 :5 0 be increased a:> s ho w n hereun der:

G R A D E O F CAR ; A M O U N T OF UPKEEP A L L O W A N C E
(PER MONTH)

F rom . To

S ta n d a rd G ra d e , $288 $375

Light G ra d e $222 $279

P ay m en t o f the increased U pkeep A llow ance at the rates set o u t at paragraph 1 (c) above,
lould c o m m e n c e w ith respect to travelling claims for the m o n th o f August, 1981 . Where funds
e available u n d e r the relevant Travelling V otes, M in istrie s /D e p a rtm e n ts /S ta tu to ry A u th o rities
lould p roceed to pay arrears,im m ediately .

. Where funds a r e ' n o t available, M in istrie s /D e p a rtm e n ts /S ta tu to ry A u thorities sho uld con sult
ith the M inistry o f F inance and Planning regarding the provision o f ade q u ate funds in o rd e r to
n p lem en t the decision a t paragraph 1(c) above. , . -.

H ilton H. C upid
C h ief P ersonnel O fficer
 107

PD(cs) 7 /1 0 /1 Sub. 33 Vol. 3

P ER SO N N EL D E P A R T M E N T C IR C U L A R NO. 3 OF 1981

FROM : C hief Personnel Officcr

TO: P erm an ent Secretaries and Heads o f D e p artm en ts

and S ta tu to ry A u th o rities Subject to the S t a t u t o r y '
A u tho rities Act, C h a p te r 24 :0 1

DATED: 8th S eptem ber, 1981

• SUB JECT: ■■■ , .

Increase in the A m o u n ts A dvanced to Public Officers to Enable T h e m ■

:
to Purchase M otor Vehicles for Use in th e P erfo rm an ce o f T heir Duties,
V
; an d in the U pkeep Allowances Payable to Such Officers :■ . ■ ■ ■

I wish to info rm you. th at it has been decided th a t, w ith effect from Is t 'A u g u s t , 1981:

(a) the m a x im u m am o u n ts to be advanced to Public Officers u n d e r the Travelling

Allowances R egulations, C hapter 2 3 :5 0 to enable them to purchase m o to r vehicles
o f the approved grades for the p erfo rm an c e o f their official d uties be increased
as follows:-

G R A D E O F CAR A M O U N T O F ADVANCE

F ro m To
i . _

S ta n d ard Grade . $ 2 0 ,0 0 0 ' $25,000

Light Grade $ 1 5 ,0 0 0 $18,000

(b) the m ax im u m am o u n ts o f m o to r vehicle tax to be waived by G o v e rn m e n t in respect

o f m o to r vehicles purchased for the p erfo rm a n c e o f official d uties shall continue to
relate to the m ax im u m advances g ranted to public officers as stip u la te d at (a) above,
and any add itio nal m o to r vehicle tax d u e will have to be m et by the public
officer concerned.
 P E R S O N N E L D E P A R T M E N T C I R U C L A k NO. 4 O F 1 981

FROM: C h ie f P erso n n e l O fficer ;

TO: „All P e rm a n e n t Secretaries, H e ad s o f D e p a rtm e n ts

a n d H eads o f S tu a t u to r y A u th o ritie s Subject
to the S ta t u to r y A u th o ritie s A ct,
: ; ; : C h a p te r 2 4 :0 1 '

DATED: 1 6 th N o v e m b e r, 1981

S U B JEC T:

S pecific ation o f M eans o f T ra n s p o rt t o b e K ept a n d Used b y P u blic O fficers

in th e P e rfo rm a n c e o f T h e ir Official Duties

It is n o tifie d for general in fo rm a tio n th a t th e M inister o f Finance a n d P lanning, in accordance

w ith th e provisions o f R eg u latio n 4 o f th e Travelling A llowances R e g u latio n s, C h a p te r 2 3:5 0 ,
has given ap p ro v al for the follow ing: —

(i) th a t m o t o r vehicles to be k e p t a n d u sed b y public officers in th e p e r fo rm a n c e o f their

, official duties shall be re s tric te d to th o se m o t o r vehicle w h ich are re gistered as private
m o t o r cars as d e fin e d u n d e r the M o to r Vehicles a n d R o ad T ra ffic A c t, C h a p te r 4 8 :5 0 ;

(ii) th a t public officers m a y ; be p e r m itte d to purchase an d keejp fo u r (4) w heel drive

Utility m o t o r vehicles, for ex am ple, je e p s a n d lan d rovers, fo r use in t h e p e rfo rm an c e o f
their official d u tie s a n d ben e fit u n d e r th e Travelling A llow ances R e g u la tio n s , C hapter
2 3 :5 0 ; p ro vid ed on ly t h a t such m o t o r vehicles are registered as priv ate m o t o r cars; and

(iii) th a t public officers shall be p re c lu d e d fro m b e n e fittin g u n d e r th e T ravelling Allowances

> R egu lations, C h a p te r 2 3 :5 0 , in respect o f m o t o r vehicles re g istered for com m ercial
. p u rp oses, th a t is, as p e rm ittin g their use o th e r th an as private m o t o r cars.

3. I sh o u ld be grateful if th e above w ere b ro u g h t to the a tt e n t i o n o f all officers in y o u r Ministry/

D e p a r t m e n t / S t a t u t o r y A u th o r ity , w h o are re q u ire d to keep an d use m o t o r vehicles in the
p e rfo rm a n c e o f their official duties. ' :

Hilton H. Cupid
Chief Personnel Officer
 109

PD(cs) 7 / 1 0 / 2 2 . T . ■

P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. .3 O F 1 982

FROM : C h ie f Personnel Officer ■ ' •

TO: A ll P e rm a n e n t Secretaries, Heads of D e p artm en ts

a n d Heads o f S ta t u to r y 1A u thorities which are S ubject
to the S ta tu to r y A uth orities Act, C hapter 2 4 :0 1

D A TED : 1 4 th May, 1982

. SUBJECT:

C alculation o f Sick Leave

. 1 wish. to. inform you th a t, w ith effect from J a n u a ry 1, 1.980, sick leave g ra n te d to Public
Officers shall be calculated in w ork in g days. A c c o rd in g ly :— .

(a) In the case o f officers w h o do n o t w ork on shift, S aturday s, S u n d ay s and Public

Holidays shall n o t be inclu d ed w h en d eterm in in g the n u m b e r o f days sick leave to be
• . ta k e n into a c c o u n t in respect o f the absence o f an officer o n sick leave; and.

(b) In the case o f officers w h o w ork on shift, o f f days an d Public H olidays shall n o t be
.: . in c lu d e d w hen d e te rm in in g the n u m b e r o f days sick leave to be ta k e n in to a c c o u n t in
, . . respect o f the absence o f an officer on sick leave. .:

2. F o r the avoidance o f all d o u b t , it is explained th at the period o f tw o days re ferred to in

■regulation 85 (2) o f the. Civil Service R egulations, C h ap ter 2 3 :0 1 , shall be read and c o n s tru e d to be
two calendar days. A ccordingly, an officer w ho does not w o rk on shift and'w H o is a b se n t from du ty
on a. F riday as well as the succeeding M o n d ay shall be re q u ired i to" furnish a Medical C ertificate in
respect o f his entire period o f absence, even tho ug h for purposes o f d ebiting his sick leave eligibility
only tw o days sick leave shall .be d eb ite d . . . . .

3. T h e follow ing ex am p les are set o u t to facilitate application o f the term s ot this Circular: —

“ ( ) ” d e n o te s days n o t to be d e d u c te d from o ffic er’s sick leave eligibility.

EX A M PLE I
O n May 22, 1980 a Medical P ra c titio n e r issued a Medical C ertificate re c o m m e n d in g “ seven (7)
days sick leave” for an officer w h o does n o t w o rk on shift. The officer w o u ld n o t be requ ired to
re p o rt for .- d u ty for seven con secutiv e days beginning May 22, 1980; th erefore, he sh o u ld have
re p o rte d for d u ty on May 29, 198 0. In arriving at the n u m b er o f days which sh o u ld have been
d e d u c te d from the o ffic e r’s sick leave eligibility only those days on w hich the officer was e x p e cted
to re p o rt for d u t y shall be c o u n te d .
 1 llUldllcty i. i iucL y jdtuiua)

m 23 (24) (25) (26) 27 28

In which event only four (4) days shall bo d e d u c te d from his sick leave eligibility, M o n d ay M ay 26,
I 980 having been Whit M onday, a Public H oliday. .

EXAM PLE II : . . . . . . . . . . . ,
Ori May 22, 1980 a Medical P ra c titio n e r issued a Medical Certificate re c o m m e n d in g “ seven ( f l
days sick leave" for an officer w h o w o rk s on shift. T h e officer w ould n o t be re q u ire d to re p o rt fJ P
d u ty tor seven consecutive days beginning May 22, 1980: therefore, he sho uld have re p o rte d for
d u ty on May 29, 1980. In arriving at the n u m b e r of days w hich should have been d e d u c te d f r o B
the o ff ic e r’s sick leave eligibility only those days o th e r than Public H o l i d a y s ,. falling w ith in t f l
period o f absence, on which the officer was e x p e c te d to re p o rt for d u ty shall be c o u n te d .

(i) , where the o ffic e r’s o f f d u ty fell on th e 2 3 rd and 2 4 th May, 1980.

Thu rsday F riday S a tu rd a y S u nday M onday Tuesday W ednesday

22 . • (23) , „ (24) . 25 (26) 27 28

In w h ich event only four (4) days shall be d e d u c te d from his sick leave eligibility, M o n d ay May 2(fl
1980 having been Whit M on day , a Public Holiday.

(ii) where the o ff ic e r’s o f f d u ty fell on the 2 5 th and 26 th May, 1980.

: ’ ' T h u rsday F riday S a tu rd a y S u n d ay M onday Tuesday W ednesday

’ '22 23 24 (25) (26) (27) 28

Because one o f the o ff ic e r’s o f f d u ty d ays is a public holiday May 26, 198 0, he is e n title d to bfl
cred ited w ith an extra day o f f as c o m p e n s a tio n in lieu th ereof. In which event on ly four (4) d a j J
shall be d e d u c te d from his sick leave eligibility. ■ : . . . ,

4. P erm an e n t Secretaries, Heads o f D e p a rtm e n ts and Heads o f S ta tu to r y A u th o ritie s w h ich a r |

S ubject to the S ta tu to r y A u th o ritie s A ct, C h a p te r 2 4 :0 1 are hereby re q u e s te d to ensure th a t the
sick leave eligibility o f officers a tta c h e d to their respective M i n i s t r ie s /D e p a r tm e n t s / S ta t u to r ^
A u th o rities is adjusted in keeping w ith the in s tru c tio n s set o u t at paragraph 1 above.

This Circular is issued w ith the a g reem en t o f the Public Services Association.

,. H ilton H. C u pid
C hief P ersonnel O fficer
 Ill

PD(cs) 3 / 7 / 1 4 V ol. II

P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 9 OF 1982

FROM: C h ief P ersonnel Officer , .

TO: All P e rm a n a n e t Secretaries and Heads o f D epartm en ts

an d S ta tu to r y A u th o ritie s S ubject to the S ta tu to r y .
A u th o ritie s A ct, C h a p te r 2 4 :0 1 ' .

DATED: 11 th O c to b e r, 1982

S U B JECT:

Leave E n title m e n t o f Part-Tim e M o n th ly Paid E m ployees

o f G o v e rn m e n t

I wish to re fer to Personnel D e p a rtm e n t Circular No. 6 o f 1979 d ated N ovem ber 15, 1979 on
the subject n o t e d above (c o p y a ttac h ed ) a n d to advise th a t it has been decided th at paragraphs
1(a) (i) — (iv) t h e r e o f sh o u ld be am e n d e d to read as follows: —

(a) P art-tim e m o n th ly -p a id em ployees o f G o v e rn m e n t, including persons engaged on a

sessional basis, shall be g ran ted vacation leave as follows: —

G rade A m o u n t o f leave per an n u m

(after 12 m o n t h s ’ co n tin u o u s
service)
(i) P art-tim e em p lo y ee s w ho w o rk o n each day
o f th e w ork in g w eek for a to ta l o f n o t less
th a n t w e n ty (20) h o urs per w eek a n d w ho
F o u rte e n (14) w o rkin g days.
are in re ceip t o f a salary, the q u a n t u m o f
' w h ich is equal to or greater th an 50% o f
th e m a x im u m o f Salary R ange 24. .

(ii) P art-tim e em plo yee s w ho w o rk o n each day

o f th e w o rk in g w eek for a to ta l o f n o t less
th a n tw e n ty (20) hours per w eek a n d w ho
are in re ceip t o f a salary, the q u a n t u m o f T e n (10) w orking days.
w hich is less th an 50% o f th e m a x im u m o f
. Salary R ange 24.

(iii) P art-tim e em p lo y ee s w ho w o rk o n each day

o f th e w o rk in g w eek for a to ta l o f less th a n
tw e n t y (20) h o u rs per w eek and w h o are in Seven (7) w orking days.
: re ceipt o f a salary, the q u a n t u m o f w hich is
equal to or greater th an 50% o f the
m a x im u m o f Salary R ange 24.

17
 (iv) Part-tim e em ployees w ho w o rk o n each day
o f the w orking w eek for a to ta l o f less th an '
tw en ty (20) hours per w eek-and w ho are in Five (5) w o rk in g days.
receipt o f a salary the q u a n tu m o f w hich is . ,
less than 50% o f the m a x im u m o f Salary
Range 24.

2. T h e provisions o f paragraphs 1(b) — (e), 2 an d 3 o f th e a t t a c h e d P erso n n e l D e p a r tm e J

C ircular No. 6 o f 1979 dated N ovem ber 15, 1979, have n o t b ee n varied and co n tin iff
to be ap plicable. .

H ilto n H. C upid
C h ie f P e rso n n e l Officer
 113

PD(cs) 3/7/1 4. Vo. II

PE R S O N N E L D E P A R T M E N T C IR C U L A R NO. 6 O F 1979

FROM: C h ief P ersonnel Officer ' '

TO : . All P e rm a n e n t Secretaries and Heads o f D e p a rtm e n ts

DATED: 15 th N o v e m b e r, 1979

SUB JECT:

Leave E n title m e n t o f P art-Tim e M onthly Paid E m p lo yees

o f G o v ern m ent

I wish to in fo rm y o u th at it has b ee n d ecided th a t with effect from A u gust 1 , 1 9 7 9 : —

(a) P art-tim e m onth ly -p aid em p lo y ee s o f G overnm ent, including persons engaged on

a sessional basis, shall be g ra n te d vacation leave as follows: —

G rade A m o u n t o f leave (after 12

m o n t h s ’ co n tin u o u s service)
(i). Part-tim e em p loy ees w h o w o rk o n each day
o f the w orking w eek for a to ta l o f no t less
th a n tw e n ty (20) h o u rs p er w eek and who F o u rte e n (14) w orking days.
are in receipt o f salary equal to or greater
th an th a t o f the m a x im u m o f Salary
R ange 24.
(ii) Part-tim e em ployees w h o w o rk o n each day
o f the w orking w eek for a to ta l o f n o t less
th an tw e n ty (20) h o u rs per w eek a n d who T e n (10) w ork in g days.
are in receipt o f salary less th an th at o f
the m a x im u m o f Salary R ange 24.

(iii) Part-tim e em ployees w h o w o rk o n each day

o f the w orking w eek fo r a to ta l o f less than
tw e n ty (20) h o u rs per w e ek an d w ho are in Seven (7) w ork in g days.
re ceipt o f salary eq u a l to or greater than
th a t o f the m a x im u m o f Salary Range 24.

(iv) Part-tim e em ployees w ho w o rk o n each day

o f the working w eek for a to ta l o f less than
tw e n ty (20) hours per w e ek a n d w ho are in Five (5) w ork ing days.
receipt o f salary less t h a n th a t o f the
m a x im u m o f Salary Range 24.
 . t'arc-cune m o n th ly -p a id em p lo yee s o f G o v e rn m e n t w h o do n o t w o r k o h each day of]
the w ork in g w eek shall n o t be eligible fo r vacation leave or sick leave.

(c) T he vacation leave referred to in the decision re co rd e d at (a) above shall

be non-cum ulative. :. \ ' ■' ';

(d) T h e p art-tim e m o n th ly - p a id ijmployees 'p f G o v e rn m e n t m e n t i o n e d a t (a) (i) to (iv)

above shall be g ra n te d seven (7) days ’ s/ck leave a fte r 12 m o n t h s ’ c o n tin u o u s service
provided th a t the a p p lica tio n for such leave is s u p p o rte d by a m edical certificate from
a registered m edical p ra c titio n e r. However, a m a x im u m o f tw o (2) d a y s ’ sick leave
m ay be g ra n te d at a n y o n e time w ith o u t the p r o d u c tio n o f a m e d ica l certificate.

(e) T h e part-tim e m o n t h ly -paid em plo yees described a t (b) above w h o m a y have been
g ranted v acatio n leave a n d /o r sick leave in accord ance w ith the provisions o f M inistry
o f F inance C ircular No. 4 o f 19 66, d a te d F e b ru a ry 24, 1966 shall n o t be re q u ired to
re fu n d to G o v e rn m e n t salary received by th em in respect o f such, p e r io d /s o f vacation
leave a n d /o r sick leave. ’ '

2. F o r p urp oses o f eligibility for v acation leave an d sick leave u n d e r th e provisions o f

this Circular^ a part-tim e m o n th ly -p a id e m p lo y e e o f G o v e rn m e n t is d efined as an e m p lo y e e w h o is
r e q u ir e d to w o rk on each day o f the w o rk in g w eek for a specified n u m b e r o f h o u rs o r is engaged on
a sessional basis and w h o is paid m o n th ly .

3. This C ircular replaces M inistry o f F in a n ce Circular No.. 4 o f.1 9 6 6 d a te d F e b r u a r y 24, 1966.

. H ilto n H. C u p id
C h ief P erso n n e l O fficer
 PD 2 / 2 7 / 1 8

■V . v * v ; : P E R S O N N E L D E P A R T M E N T .C IR C U L A R NO. 9 O F 1 9 8 2
, ' ': : . :: (R en u m b ered N o. 10 o f 1 98 2 ) " . .

............... FROM: C h ief Personnel Officer , : . .

TO: All P e rm a n e n t Secretaries and Heads o f D e p a r tm e n ts

DATED: D e cem b er 17, 1982 .

- . ' SUBJECT:

Increased Pay fo r Part-Time M onthly-Paid E m ployees

in the Public Service

I am to inform y o u th a t G o v e rn m e n t has agreed to revised fo rm u lae fo r th e p a y m e n t o f

salaries a n d cost-of-living allow ance to all part-tim e, m o n th ly paid em p lo yee s in the Public Service
w ith effe c t from J a n u a r y 1, 1981.

2. A p art-tim e, m o n th ly - p a id e m p lo y ee as referred to in this Circular .means an e m p lo y e e w hose

salary is c o m p u t e d on a m o n th ly basis and w ho is required to w ork for. few er h o u rs th a n the
n o rm a l w o rk w eek stip u la te d for a m on th ly-p aid em ployee, in a similar p o sition . T h e term
‘p a r t- ti m e ’, m o n th ly - p a id e m p l o y e e ’ includes bo th an em plo yee who is re q u ire d to w o rk every day
o f the n o rm a l w o rk w eek as well as an em ployee w ho is requ ired to w o rk o n ly o n specified days
w ith in th e n o rm al w o rk week.

3. T h e revised salaries are to be c o m p u te d and paid in the m an n er set o u t h e r e u n d e r : —

With E f f e c t f r o m J a n u a r y 1, 1 9 81 .
(i) T h e rate s o f pay o f ail au th o rised part-tim e, m o n th ly -p aid e m p lo y e e s in the Public
Service as d efin e d in paragraph 2 above shall be d e te rm in e d o n th e basis o f the
follow ing form u la: —

N o . o f h ou rs o f w o rk per w eek o f part-tim e, Average

, m o n th ly - p a id e m p lo y e e . x m o n th ly
N o . o f h o u rs o f w o rk per week o f c o rrespo nding salary
full-tim e, m o n th ly - p a id em ployee ° P os<:

‘Average M o n th ly S a la ry ’ m eans the m id p o in t in the n o rm a l

salary scale for the particular year for the full-time, m o n th ly -
p aid p o st; however, w h e re the n orm al salary scale consists o f
an even n u m b e r o f points, the average shall be fixed at the
p o i n t in the scale w h ich results w h e n the n u m b e r o f p o in ts
is d ivided by tw o. F o r exam ple, in the case o f a C lean er I,
S alary R ange 4, w h ere there are eight (8) points in the scale,
the f o u r th p o in t, i.e. 1981 salary $1,038 shall be ta k e n as the
. ‘Average S alary ’. .. . ■ .
4. In re sp ect o t cost-of-living allow ance, it has b ee n decided th at o n l y the au th o ris e d part-tim e,
m o n th ly -p a id e m p lo y e e w h o is re q u ire d to w o rk e v e r y d a y o f the n orm al w o rk w eek shall be paid
cost-of-living allow ance. With effect fro m J a n u a r y 1, 1981, the revised cost-of-living fo rm u la is
S5.20 per m o n t h for each tw o (2) p o in t rise in the Ind ex o f Retail Prices based on th e In d e x Figure
as at D e c e m b e r 1 9 8 0 , which s to o d a t 1 9 3 .9 , a n d a corresp ond ing re d u c tio n th e r e o f for each tw o (2)
po in t fall in the said Index, sho uld it o ccur.

5. T h e cost-of-living allowance shall be paid on th e follow ing basis: —

(i) full q u a n t u m o f cost-of-living allow ance in respect o f those p art-tim e, m o n th ly -p a id

em p lo y e e s w h o are re q u ire d to w o rk in excess o f four (4) hours p er day;

(ii) h a lf o f the cost-of-living allo w an ce in re sp ect o f those part-tim e, m o n th ly -p a id em p loy ees

w h o are re q uired to w o rk for fo u r (4) h o u rs or less per day.

P e rm a n e n t S ecretaries a n d Heads o f D e p a r tm e n ts are requ ested to arrange for th e p a y m e n t o f

increases a n d arrears o f salary to a u th o ris e d p art-tim e, m on th ly -p aid em ployees in the respective
M in istrie s /D e p a rtm e n ts in ac co rdance w ith the provisions o f this Circular at an early date.

' H.H. C upid

C h ief Personnel O fficer
 117

PD (cs)3/:2/2 T e m p .

P E R S O N N E L D E P A R T M E N T C IR C U L A R M E M O R A N D U M NO. 4 O F 1983

F RO M : C hief Personnel Officer -

TO : All P erm ane nt Secretaries, Heads o f D epartm ents and Heads

o f S ta tu to r y A u th o rities S ub ject to the S ta tu to ry Authorities
. Act, C hapter 24:01 .

DATED: 4th May, 1983 ' , - :

S U B JECT: ,

The E a r n in g o f A n nua l Leave While o n Leave

I wish to refer to regulation 79 o f the Civil Service R egulations, C hapter 2 3 :0 1 , w hich states
th a t “ an offic er shall n o t earn annual leave while on leave” and to info rm you th at an officer may
be allow ed to earn annual leave while he/sh e is ab se nt frbm d u ty o n l y in' the following
circ u m sta n ces: —

(a) d u rin g periods o f casual absences from d u ty ;

(b) d u rin g periods o f m a te rn ity leave;
(c) d u rin g period s o f no rm al sick leave; and
(d) d u rin g periods o f e x te n d e d sick leave n o t ex c eed in g six (6) m on th s. '
Where an o ffic e r has been g ra n te d .e x te n d e d sick leave for a c o n tin ­
u o u s p erio d in excess o f six (6) m o n th s he/sh e shall n o t earn annual
leave in re sp ect o f the entire period o f e x te n d e d sick leave.

2. P e rm a n e n t Secretaries, Heads o f D e p artm en ts, a n d Heads o f S ta tu to r y A uthorities Subject to

che S ta t u to r y A u th o ritie s Act, C hap ter 2 4 :0 1 are to be guided by the in stru ctio ns co n tain e d in
paragraph >1 above.

H ilton H. Cupid
C hief Personnel Officer.
 P E R S O N N E L D E P A R T M E N T C IR C U L A R NO. 5 O F 1983

FROM: C h ief P ersonnel Officer

TO: All P e rm a n e n t Secretaries, H eads o f D e p a rtm e n ts

a n d Heads o f S ta t u to r y A u th o ritie s S ubject
to the S ta t u to r y A u th o ritie s Act,
C h a p te r 24:01

DATED: J u n e 22, 198 3 ;

SU B JEC T:

R evision o f C ertain T erm s and C o n d itio n s o f E m p l o y m e n t in the Public Service

a n d in S ta tu to r y A u th o rities S ubject to th e S ta t u to r y A uth orities A ct,
C h a p te r 2 4 :0 1

I wish to in fo rm y o u th a t it has been decid ed t h a t the following term s a n d con d itio n s o f

e m p l o y m e n t shall app ly to full-time m o n th ly paid officers in the Public Service, a n d - o f S ta tu to r y
A u th o ritie s S u b je ct to the S ta tu to r y A u th o rities A ct, C h a p te r 2 4 :0 1 , w ith etfe ct from the respective
dates specified h e re u n d e r: —

I. Shoe A llow ance

With e f f e c t f r o m J a n u ar y 1, 1 9 8 1 , w here it is n o t possible to supply th e annu al issue o f

tw o (2) pairs o f shoes to an e n title d o fficer, such officer shall be g ra n te d an allowance,
in lieu o f th e issue th ere o f, at the a p p ro p ria te rate set o u t hereu n d er: —

Male O fficers F em ale Officers

(per pair) (per pair)

1981 $110 $100 ;

19-82 $120 .. $110 '■■■■■•>■ ■:
1983 $130 $ 120

II. Travelling A llow ances and R elated Benefits

(i) K i l o m e t r i c ( Mi le age ) A l l o w a n c e
(a) With e f f e c t f r o m J a n ua ry 1, 1 9 8 1 , the kilom etric (mileage) allowance
payable to officers, w ho are re q u ire d to keep an d use m o to r vehicles for
the p erfo rm a n c e o f th eir official duties, shall be a t the following rates:

S ta n d a rd grade cars — 1 9 cts.,p er k ilo m e tre (30cts. per mile)

Light grade cars — 1 Sets, p e r k ilo m e tre (28 cts. per mile)
 119

(b.) ■With ef fe c t f r o m January 1, 1 9 8 1, the kilometric (mileage) allowance

payable to officers who are authorised, on any special occasion, to utilise
their own motor vehicles to crayel on official business under Regulations 16 .
of the Travelling AUowances Regulations, Chapter.23.v5C), shall be at the
...... following rates: '

; ’ ..Standard grade cars — 31 cts. per kilometre (50 cts. per mile); ......... ,
Light grade cars - 27 cts. per kilometre (44 cts. per mile)

(ii) A dv an c es to Purchase Mo t or /’ c hi c l e s .;■■■- ,■ ...................... ■

With e f f e c t f r o m Jul y 1, 1 982, the maximum loan to be provided to officers
required to keep and use Light grade motor vehicles to facilitate the purchase .
o f such Light grade motor vheicles shall be increased to $19,000;

(iii) E x e m p t i o n f r o m M o t o r Vehicle Tax

The maximum amount of Motor Vehicle Tax to be waived by Government, in
respect of a m otor vehicle to be.kept and used by an officer for the p erfo rm a n c e ... ;
— ot his official duties, shall n o t exceed the appropriate Motor Vehicle Tax. . ....
. . payable on a m otor vehicle, the cost of which equals the maximum’advance that
. may be granted such officer for the appropriate grade o f vehicle that he is
required to keep and use. Any additional Motor Vehicle Tax due shall be met
by the officer concerned; . ... .

(iv) M o t o r Vehicle U pk e e p Al l owa nc e ...; L..;-. ... • '

(a) With e f f e c t f r o m July 1, 1 9 8 2 , the Upkeep Allowance payable to officers
who are required to keep and/use Light grade m otor vehicles for the '
performance of their official duties shall be S313 per m onth;
(b) With e f f e c t f r o m the date o f this Circular:

(i) Where a female officer proceeds on Maternity Leave during any

month, the upkeep allowance shall be paid for the whole o f that
month; and
(ii) where the motor vehicle, which an officer is required to keep and
use for the performance of his official duties, is undergoing repairs,
. the upkeep allowance shall, for a maximum period of one (1)
month, be paid to such officer;

(v) Speci al Depreci ation Al lowa nce ' ; ;V . • ■ •

(a) A l l o w a n c e in respect o j the installation o f a T e l e c o m m un i c a t i o n Unit
With e f fe c t f r o m January 1, 1 98 1, the Special Depreciation Allowance
payable to officers, who are required to keep and use a motor vehicle"': ■
for the pei.tormance of their official duties and who are further required
to install a telecommunication unit in such motor vehicle, shall be set at
2.2% o f the showroom price of the said vehicle; such showroom price
to be subject to the maximum sum that may be advanced towards the
purchase o f the appropriate grade of motor vehicle to be kept and used
by the particular officer in the performance of official duties;

18
 11\) . ‘

(b) Allowance in respect oj travel in.specified Areas ■. ' '

With effect f ro m January 1, 19S1, the allowance payable to officers, who
are required to keep and. use motor .yehicles for the performance o f their
........... ...... ..... . official duties and who are further required to travel and-wotk-.ui one or
more of the Special Depreciation Areas set out in Part II o f the Second
, Schedule to the Travelling Allowances .Regulations, Chapter .23:50,. for
more than twelve Jays in any calendaf 'moht'h'','1'shall.'b'e'requ’ivalerit''to':''
15% of the appropriate kilometric (mileage) rate. - ......

2. Permanent Secretaries, Heads ot Departments and Heads o f S tatutory Authorities Subject to

che Statutory Authorities Act, Chapter 24:01, should, where necessary, in consultation with the
Ministry ot Finance and Planning, identify funds from the current .year’s appropriation to meet
the additional expenditure involved .is a result ot the above mentioned decisions;'............ .................

' Hilton H. Cupid

. Chief Personnel Officer
 121

PD fcs) 1 0 / 3 6 / 2 2 . ' . , .

P E R S O N N E L D E PA R TM E N T C IR CU L AR NO. 1 OF 1 9 8 4 , ,

. FROM: C h ief Personnel Otficer

TO: All Permanent-Secretaries, Heads of Departments

. and Heads of Statutory Authorities SliBject
to the Statutory Authorities Act,
. ... .. Chapter. 24;01 ,

DATED: March 28, 1984

• . SUBJECT:

Revision o f Certain Terms and Conditions o f Employment in the Civil Service

and in Statutory Authorities Subject to the Statutory Authorities Act,
Chapter 24:01

1 wish to inform you that it has been decided/that the following- terms arid cohditions o f
em ployment shall apply to full time monthly paid officers in the Civil Service and to full time
monthly paid officers in the service o f Statutory Authorities. Subject to the Statutory Authorities
Act, Chapter 24:01, with effect from the respective dates specified hereunder.

. I. Leave Eligibility o f an Officer Acting in a.Higher Post and his Renumeration .

. '"' while on Leave Earned during such Acting Appointment .. ••••.... ... —.--- ..............
- . W i t h ef f e c t f r o m January l ‘ 1983: . ■ -.. v. , , ... ..... .
(i) where an officer has been appointed to act in a post higher than the officer’s
substantive post, and the officer acts in such higher post or in a post in the same
, or a higher salary range, for a period of not less than twelve (12) continuous
" months, the officer shall be eligible to earn annual leave in such.higher post(s).
(ii) an officer, who has been acting continuously in a post higher than the officer’s
substantive post for at least twelve (12) continuous months, shall, when the
officer proceeds on annual leave earned in such higher post(s) and during the
period o f such leave, be paid, in addition to the. salary ot. the^pf.ficer’s substantive
post, the equivalent of the acting allowance which the. officer would, have been
receiving had the officer continued to act in such higher post and had not
.. . proceeded on such leave. , ,

II. On Call Duty Allowance

The rates o f On Call D uty Allowance payable under Personnel Department Circular
No. 6 o f 1970 dated July 24, 1970 shall be as follows: _
With effect from 1st January, 1981 — SI 10.00 per month
With effect from 1st January, 1982 — $120.00 per month
With effect from 1st January, 1983 — S145.00 per month

III. Bicycle Allowance

With e f f e c t f r o m 1st January, 1981, the Bicycle Allowance payable to eligible officers
shall be $24.00 per month.
 IV. Shift Bonus
(a) The undermentioned existing conditions governing . P.D. Circular No. 2
the payment of Shift Bonus shall continue to apply: .. dated May 4, 1970

(i) a Shift Bonus shall be paid-to any officer who i s r e q u i x e d / t d w o r k o n - a .

shift basis if such shift work is noc peculiar to the duties o f the ^particular
■ class o f office throughout the Civil,. Service or.Jjhe Sery.icgjpX
Authority, Subject to the Statutory Authorities-Act, Chapter 2 4 : 0 i ;

(ii) in order to qualify for a Shift Bonus, an o f f i c e r ’ s .s h i f t s h a ll fail either

wholly or partly between the hours of 8.00 p.m. and 6.00 a.m.

(b) With e f f e c t f r o m January 1, 1981, the rate o f Shift Bonus payable in accordance
with (a) above shall be increased from $4.86 to S6;00 per shift or part'thereof,
- : ' where a part of the shift falls within the hours prescribed at (a) (ii), above.
(c) With e f f e c t f r o m July, 1 9 8 3 , a Shift Bonus o f $6.00 per shift shall be paid to an
officer who is required to work a “ Split Shift” . For the purpose o f implementation
..... o f this provision, the term “ Split Shift!’ shall be defined to m ean “ an arrangement
in which the working day is not continuous, but.,is,split, in.. two or more-working:
periods with a time interval of not less than two (2) hours in betw een” .
Accordingly, such working periods in one working day shall be treated as a single
shift.

V. Subsistence Allowance
........... With ef f e c t f r o m O c t o b e r 1, 1 9 8 2 , a single rate o f Subsistence Allowance o f 339.00-per
day shall be payable to all eligible officers; subject to the existmg:x:onditi6nsrgoyerning
the payment of a subsistence allowance as provided in the Travelling Allowances
Regulations, Chapter 23:50.

VI. Meal Allowance to Officers Who, While Qff:Duty, are Called Out to W o r k ..... ....
With e f f e c t f r o m Ju l y 1, 1 9 8 3 , an officer* while;: off-duty, is called out to work,;:shall
qualify for a Meal Allowance, should the officer be required to w ork through any of
. the following meal period:
(a) 6.00 a.m. to 8.00 a.m.
(b) 11.00 a.m. to 1.00 p.m. - i
: (c) 6.00 p.m. to 8.00 p.m. .
The Meal Allowance in respect of each o f the abovementioned periods shal be at a rate
equivalent to one-third (1/3) of the daily rate of Subsistence Allowance.

2. Permanent Secretaries, Heads o f Departments and Heads o f Statutory Authorities, Subject to

the Statutory Authorities Act, Chapter 24:01, should, where necessary, .in consultation with the
Ministry o f Finance and Planning, identify funds to meet the additional expenditure involved as a
result of the above mentioned decisions. ... ;

. Hilton H. Cupid
Chief Personnel Officer
 123

PD (cs) 48/1/11

PERSONNEL DEPARTMENT CIRCULAR NO. 4 OF 1984

FROM: Chief Personnel Officer

TO: All Permanent Secretaries, Heads o f Departments

and Heads of Statutory Authorities Subject
to the Statutory Authorities Act, Chapter 24:01

DATED: June 5, 1984

SUBJECT:

Compensation to Officers Who are Required to Work

Through their Lunch Hour

I wish to inform you that it has been agreed that civil servants and full time m onthly paid
officers of Statutory Authorities, Subject to the Statutory Authorities Act, Chapter 24:01, :who.
are required to work through their lunch hour shall be compensated as follows: —

(i) Payment o f an overtime allowance at premium rates (i.e. time and one half the officer’s
basic hourly rates);
(ii) the officer shall be granted a twenty minute break for the purpose o f haying..a meal,
/ .... r; which period shall be counted in the total number o f hours per day which the officer
is required to work; and
(iii) the officer shall also be eligible for payment o f an overtime allowance or the grant o f
compensatory time-off — which ever is the usual form o f compensation applicable to
the particular c a te g o ry o f officer — in respect o f hours worked in excess o f the normal
hours fixed for that day. ■ . . ■_

2. It is to be pointed out that before compensation in the terms set out at pargaraph 1 (i) — (iii)
above can be effected, officers must be specifically required and authorized to work through their
lunch hour or to work beyond their normal work day, by their Permanent Secretaries, Heads o f
Departments or Heads of Statutory Authorities Subject to the S tatutory Authorities Act, Chapter
24:01, or by a senior officer delegated by the Permanent Secretary, Head of Departm ent or Head o f
S tatutory Authority, as the case may be.

i. With effect from January 1, 1980, where officers'had been so required and authorized to work
through their lunch hour, steps should be taken to effect compensation, as appropriate, to those
officers.

H. H. Cupid
Chief Personnel Officer
PDfcs) 7/24/15T

PERSONNEL DEPARTMENT CIRCULAR MEMORANDUM

■ FROM: Chief Personnel Officer •

TO: All Permanent Secretaries, Heads o f Departments

and Heads of Statutory Authorities Subject to
the Statutory Authorities Act, Chapter 24:01

DATED: ■July 30, 1984

.......................;...................... SUBJECT:: '

Treatment of Duty Performed on Public Holidays by Estate Police Officers

It has been brought to my attention that Estate Police Officers attached to certain Ministries,
Departments and Statutory-Authorities Subject to the Statutory A u th or it ies. Act ,._Ch ap t e r 2 4:01,
have not been appropriately compensated when their normal work-day falls on. a .Public-Holiday,
or when their “off” day falls on a Public Holiday.

2. I wish to advise for general information that-where, because: o f the-continuous. :nai ure o f
operations, Estate Policemen are required to work on a shjft basis, and such officers are rostered
to work on a Public Holiday, they shall be granted an additional day-off in lieu o f the Public
Holiday worked. Further, such Estate Police O f f i c e r s s h ^ be ^granted an additional day:o ff when­
ever their “ o f f ’day coincides with a Public Holiday. " .......

3. The compensatory leave referred to in paragraph 2 above should normally be granted at the
earliest opportunity, mutually convenient to your.. M inistry/Pepartm ent/Statutory Authority and
the officer concerned, say, within five (5) weeks after the end o f the m onth iivwhich the Public
Holiday fell or, with the concurrence o f the officer concerned, may be added to his annual vaca­
tion leave eligibility and taken when next he proceeds on such leave.

4. It is to be; pointed out that the aforementioned provisions are n ot applicable to those Estate
Policemen w h o ‘do not work on a shift basis but whose“work-week is'Mondaysto.;.Friday, and who
have Saturdays and Sundays as their normal offdays. "However, where such Si'^fficer-is',spectficaily‘”
required and authorised by his Permanent Secretary/Head o f Departm ent/Head o f Statutory A utho­
rity, or some delegated senior officer, to work on a Public Holiday or on a weekend, he shall be
eligible for ,the grant o f compensatory time-off on a straight time basis in respect o f the Hours
worked on the Public Holiday or weekend. Such compensatory leave shall be treated in the manner
described at paragraph 3 above.

5. Permanent Secretaries/Heads o f Departments/Statutory Authorities Subject to the Statutory

Authorities Act, Chapter 24:01 are kindly requested to ensure th at the: necessary arrangements are
made to grant compensatory leave to Estate Policemen r o k e r e d 'f o r shift ■^uty'^ni.respect 6f--Public.;;
Holidays and their “ o f f days which coincide with Public Holidays, as indicated at paragraph 2
above.

H.H. Cupid
Chief Personnel Officer
 125

PD(cs) 7/10/1 Sub. 33 Vol. IV '

PERSONNEL DEPARTMENT CIRCULAR MEMORANDUM

F R O M: C h i e f Personnel Officer

TO: All Permanent Secretaries, Heads of Departments

and Heads of Statutory Authorities Subject
to the Statutory'Authorities Act;
Chapter 24:01

DATED: Ist'August, 1984’

. SUBJECT: ,

• Increase in the Amounts of Certain Items Relating to Motor Vehicles Kept

_ . . . by Public Officers anil Officers o f Statutory A uthorities Subject ....... .
to the Statutory Authorities Act, Chapter 24:01, for Travelling: ' ...
' in the Performance of Their Official Duties

I wish to inform you that it has been decided that with effect from July 1, 1983: —

(a) the maximum amount to be advanced to public officers under the Travelling Allowances'
.... Regulations, . Chapter. 23; 50 and to officers o f Statutory..Authorities^ Subject to. .the
Statutory Authorities Act, Chapter 24:01, tor the purchase o f a m otor vehicle to be kept
and used in the performance of official duties be increased, in respect of a Light Grade
m otor vehicle, from 519,000 to S21,000;

(b) the maximum amounts of Motor Vehicle Tax to be waived by Government in respect o f
: : motor vehicles purchased, kept and used by public officers and officers o f Statutory
Authorities Subject to the Statutory Authorities Act, Chapter 24:01, in the performance,
o f official duties continue to relate j o the maximum advances granted to such officers;
any additional Motor Vehicle Tax due to be met by the officer concerned; and

(c) the upkeep allowance to be paid to public officers and officers of Statutory Authorities
Subject to the Statutory Authorities Act, Chapter 24:01, required to keep and use
Light Grade motor vehicles in the performance ot their official duties be increased from
$313.00 per month to S348.00 per month.

..........H.H. Cupid
Chief Personnel Officer
PD (cs) 10/36/22

PERSONNEL DEPARTMENT CIRCULAR MEMORANDUM

FROM. Chief Personnel Officer...

TO: Ail Permanent Secretaries,-Heads- of-Repayments'.;

and Heads of Statutory Authorities Subject
to the Statutory Authorities Act,
' Chapter 24:01 ..... ...:

DATED: September 17, 1984

SUBJECT:

Leave Eligibility of an Officer Acting in a Higher Post and the Renumeration Payable
while bn Leave Earned during such Acting Appointm ent

I refer to Personnel Department Circular No. 1 of 1984 dated March 28, 1984 on the subject:

“ Revision o f Certain Terms and Conditions of Employment in the Civil

Service and in Statutory Authorities Subject to the S tatutory Authorities
Act, Chapter 2 4 :0 1 ” ;
and, in particular, to Item 1 thereof which provides as follows:— 7 ... ;

“ 1. Leave Eligibility of An Officer Acting in a Higher Post and His Remuneration

while on Leave Earned during such Acting Appointment ........ : - ...
With effect f r o m January 1, 1983:
(i) where an officer has been appointed to. act in a post higher than the officer’s
substantive post, and the officer acts in such higher post or in a-postyin- t-he-same
or a higher salary range, for a period o f not less thaiv twelve continuous months,
the officer shall be eligible to earn annual leave in such higher post(s).
(ii) an officer, who has been acting continuously in a post higher than the officer’s
substantive post for at least twelve continuous months, shall, whenr.the officer
proceeds on annual leave earned in such higher post(s) "and during the period -
o f such leave, be paid, in addition to the salary of the officer’s substantive post,
the equivalent o f the acting allowance which the officer would have been
receiving had the officer continued to act in such higher post and had not
proceeded on such leave.”

2. It has been brought to my attention that in certain Ministries, Departments and Statutory
Authorities Subject to the Statutory Authorities Act, Chapter 24:01, the abo ve-_grbvisions.i_ar.e--'.-.
being applied in respect o f periods o f acting in a higher post(s) prior to January 1, 1983. .

3. I wish to clarify for general information, that the periods o f acting in a higher post(s) prior to
1st January, 1983 are not to be taken into account when determining an officer’s eligibility tor
annual leave in such higher post(s) or for the payment o f an allowance equivalent to an acting
allowance during such periods o f annual leave, in accordance with the provisions of Personnel
Department Circular No. 1 o f 1984 dated March 28, 1984, quoted in paragraph 1 above.
 127

4. Consequently, an officer rnay qualify for annual leave in a higher post(s) in which he has
been acting and to be paid an allowance equivalent to the acting allowance in respect o f such
higher post' when he proceeds on the leave earned in such higher post(s) only after he has acted in
such higher post(s) for twelve continuous months, with effect f ro m 1st January, 1983 or thereafter,
regardless o f whether he had acted in such higher post(s) prior to 1st January, 1983. -

5. Permanent Secretaries, Heads o f Departments and Heads o f Statutory Authorities Subject to

the Statutory Authorities Act, Chapter724:01, aiex o be guided by the provisions,_of this Circular
Memorandum and are further requested to ensure that such provisions are brought to the attention
of all members o f staff. '

H.H. Cupid
Chief Personnel Officer

19
PD (cs) 48/1/11

PERSONNEL DEPARTMENT CIRCULAR MEMORANDUM

FROM: Chief Personnel Officer

TO: All Permanent Secretaries, Heads ot Departments'

and Heads of Statutory Authorities Subject
to the Statutory Authorities Act, ......
Chapter 24:01 ' -v"" '

....... . DATED:.... November 15, 1984 ... ...

SUBJECT:

Compensation to Officers. Who are Required to Work

through their Lunch Hour

It has been drawn to my attention that certain Ministries, Departments and Statutory
Authorities Subject to the Statutory Authorities Act, Chapter 24:01, are unclear as to the proper
application o f the provisions o f Personnel Department Circular No. 4 o f 1984 dated J une 5, 1984
on the subject mentioned above. .

2. It is therefore clarified for general information that: —

(a) the provisons of Personnel Department Circular No. 4 o f 1984 apply only to officers
whose daily hours o f duty permit o f a lunch hour. In that regard, it:is-to be emphasized::
that the number of hours which an officer is required to work daily does n o t include
the lunch hour. Thus, in determining the number o f hours worked daily by an officer,
there should be deducted therefrom the lunch hour of such officer. Accordingly, the
hours o f work o f officers (such as those o f the Technical and Manipulative Classes),
who are conditioned to a 40 hour work week, that is, 8 hours per day over 5 days,
should extend from say, 7.00 a.m. to 4.00 p.m. or 8.00 a.m. to 5.00 p.m. with one
hour being allowed for lunch between the hours o f 11.00 a.m. and 1.00 p.m. , -
(b) the daily hours o f duty o f officers who work on a shift basis (e.g. Air Traffic Controllers,
Estate Policemen, Health Institution Personnel) do not include a lunch/meal hour.
However, such officers are allowed a twenty (20) minute break for the purpose o f
having a meal. Accordingly, sUch officers are not covered by the terms o f Personnel
Department Circular No. 4 o f 1984; and
(c) notwithstanding that an officer has worked through his/her lunch hour, such officer
is yet required to continue working to the end o f his/her normal daily w ork day. Thus,
an officer whose daily hours o f duty are from 7.00 a.m. — 4.00 p.m. b u t has been
required and authorised to work through his/her lunch hour, is required to work, in the
normal manner, up to 4.00 p.m. that day. Should the officer be required and authorised
to work b e y o n d his/her normal work day (i.e. after 4.00 p.m. in the instant case) he/she
then falls to be compensated in accordance with the provisions o f paragraph 1 (iii) o f
Personnel Department Circular No. 4 of 1984.
 129

3. I wish to emphasize that the provisions of. paragraph 1. (iii) of Personnel Department Circular
No. 4 o f 1984 are not applicable where officers have been required and authorised to work through
their lunch hour only arid not, also, be yond the end o f their normal work day..

4 . Permanent Secretaries, Heads o f Departments and Heads o f Statutory Authorities Subject to

the Statutory Authorities Act, Chapter 24:01, are to be guided by the contents of this Circular
Memorandum.

.. H.H. Cupid
Chief Personnel Officer
PD (R) 73/1/1 Sub II

PERSONNEL DEPARTMENT CIRCULAR NO. 1 OF 1986

FROM: ..... Chief Personnel Officer

TO: All Permanent Secretaries, Heads of Departments

and Heads of Statutory Authorities Subject
to the Statutory Authorities Act,
... , Chapter 24:01...

DATED: June 16, 1986

SUBJECT:

Revision of Certain Terms and Conditions of Employment in the Civil Service

and the Statutory Authorities Subject to the Statutory Authorities Act*
Chapter 24 :0 1 ........ : ... . .....

. I wish to inform you that it has been decided that the following terms and conditions of
employment shall apply to full-time monthly-paid officers in the Civil Service and in the service
o f Statutory Authorities Subject to the Statutory Authorities Act, Chapter 24:01, with effect
from the respective dates specified hereunder:— .
I. Overtime Compensation
With e f f e c t f r o m January i , 1 9 8 4 -J.v

(a) Work in excess of normal working hours shall continue to be compensated for
by the grant of an equal amount of time-off; except in those areas o f the Civil
Service and in respect of offices in the said Statutory Authorities above­
mentioned, where monetary compensation applied prior to July 1, 1974, or i~.
-............. any case which may be agreed upon between the parties from time to tune,
(b) Time worked in excess of normal hours shall be compensated for in units o f half
an hour;
(c) The weekly and daily hours o f work of each category of officer shall. be agreed
. ... ... . upon between the Personnel Department and the Public Services Association; '
(d) In general, where the duties of an officer are clearly supervisory, or the officer
has control of the overtime and is not himself subject to close supervision, a
commuted allowance shall be fixed on the basis o f the average number of extra
hours the officer may be expected to work in any one month;
(e) An officer will be eligible for compensatory time-off or paym ent o f overtime
allowance only where the officer has.been..specificaUy:required'by"the:;PetrnanenK
Secretary or Head o f Department or Chief Executive Officer o f :T Statutory
Authority or some senior officer delegated by the; Permanent Secretary or Head
o f Department or Chief Executive-Officer of a Statutory Authority to work
extra hours. Where unforeseen circumstances make';it"'necessary for an' officer
to work extra hours without prior authorization, the grant of compensatory
time-off or payment o f overtime allowance in lieu thereof must be sanctioned
by the Permanent Secretary or Head of Department or Chief Executive Officer
. of a Statutory Authority;
 (f) Where an overtime allowance becomes payable, such payment shall be computed
on an hourly basis calculated on the work-week tixed for the particular category
of officer and based on the actual salary which the officer was entitled to receive
at the time the excess hours were worked...

II. Chauffeur Allowance

(a) The monthly Cliauffeur’s Allowari'ce---payable'T;t;o:r-eligibIe^ officers under, the.
Travelling Allowances Regulations, Chapter 23:50, shall continue co be the
equivalent of the minimum salary of a Chauffeur 1 in the Civil Service;
....... ~ ... (b) With effect from January 1, 1985, the rate of the daily Chauffeur’s Allowance
payable under the said Travelling Allowances Regulations shall be revised to
. 550 per day. This rate.shall subsist at least until December 31, 1986; -

III. On Call Duty Allowance

The rates of the On Call Duty Allowance payable, under Personnel Department Circular
No. 6 o f 1970 dated July 24, 1970 shall be as follows: —
(i) With effect from January 1, 1985 — 3165 per month
(ii) With effect from January 1, 1986 .... ; — S I 80 per m onth

2. Permanent Secretaries, Heads of Departments and Heads of Statutory Authorities Subject to

the Statutory Authorities Act, Chapter 24:01 should, where necessary, in consultation with the
Ministry o f Finance and Planning, identify funds to meet the additional expenditure involved as a
result o f the abovementioned decisions. ..... ... .... ...

H.H. Cupid .
Chief Personnel Officer
FD (cs) 3/4/53

Personnel Departm ent

American Scores' Bdil.din g .1"
5 6 - 5 8 Ab erc ro rn b y- Stre e r
Port-of-Spain.

August 18, 1986

Dear Sir/Madam, .

.....Accumulation of Annual Leave ;

From time to time, it has been represented to che Personnel Department that situations have
occurred where, on applying for annual leave, officers have been advised verbally that they cannot
be granted such leave owing Co che exigencies of che Service and chat, as a result, the leave will be
deferred. In other cases, the officer might postpone submitcing an applicacion for annual leave on
the presumption that the leave will not be granted owing to ciie exigencies of the Service. -

2. I wish to invite your attention to regulations 75, 77, 78 and 82 o f the Civil Service Regulations,
Chapter 23:01, o f the Laws o f the Republic of Trinidad and Tobago, as follows:-­

' “ 75. An officer who owing to the exigencies of the service is required to defer
his annual leave, shall, in the year following, that in respect o f which his
annual leave was deferred, be granted such deferred leave together with
the annual leave for that year. .... '■

71. Subject to regulation 78, annual leave, once-earned, shall not be forfeited..

78. (1) Annual leave may be accumulated to a maximum of: —

(a) ninety (90) days in the case o f an officer in receipt o f a
salary equal to or greater than that o f the maximum of
Range 24; - . . .....
(b) sixty (60) days in the case of an officer in receipt o f a
salary o f less than that of the maximum of Range 24.

(2) An officer shall be allowed to accumulate leave in excess o f the

maximum specified Ln subregulation (1) subject to the following
conditions: —
(a) on accumulating the normal maximum leave he applied for .
........... such leave within thirty (30) days of the date on which the
maximum falls due; .
. ... _(b)... the Permanent Secretary or Head of Departm ent intimates
to the officer concerned in writing his inability to grant the
leave owing to the exigencies of the Service.
 (3) A Permanent Secretary or Head o f D epartm ent shall seek the
authority o f the Chief Personnel, Officer before notifying, an ...
officer o f his inability to grant his maximum leave eligibility owing
to the exigencies of the’:Selreice.-:Ln .seeking~ th^G hief-P erso n n el-^
O fficer’s authority, the Permanent Secretary or Head o f
D epartm ent shall indicate the precise reasons why the officer
....... .... cannot proceed on his leave, and shall indicate the date. by. which ...
the officer may be allowed to proceed on leave.
(4) The Chief Personnel Officer may authorise the Perm anent.Secretary
or Head o f Departm ent not to grant the leave applied for or may
order that the leave be granted.'

x x x x

82. Application for annual leave shall be made and addressed to the
Perm anent Secretary or Head o f D epartm ent.”

3: It is to be emphasized that' an officer may 'not accum ulate annual leave~in7excess o f th e

maximum applicable to him under subregulation 78(1) unless the prior authority o f the Chief
Personnel Officer has been obtained in accordance with the procedure at subregulatioris 78(2), (3)
and (4) set out above. In that event, the officer is required to proceed on the annual leave by the
date specified by the Chief Personnel Officer. In this regard, I should observe that the utilisation
of annual leave is not deferred at the instance o f the officer but rather is deferred only in response
to the exigencies o f the Service. Indeed, to do otherwise would be to defeat the very purpose for
which that condition o f em ploym ent exists; moreso, given the very liberal normal m axim um periods
o f accum ulation permissible under the existing regulations. As such, I find it difficult to conceive
ot circumstances which should w arrant the grant o f permission to accum ulate annual leave beyond
the normal maxim um eligibility to certain categories o f officers, viz., Clerical, Secretarial and
Manipulative Classes and the lower levels o f the Administrative, Professional and T echnical Classes. :

4. Also, the provisions o f the regulations referred to at paragraph 2 above hinge on the application
tor the leave and the reply thereto being made in writing. It would be invidious, therefore, for
management or employee to consider that conduct in the m anner referred to at paragraph 1 above
is acceptable to satisfy the provisions relating..to the deferm ent: o f annual leave or to the
accum ulation o f annual leave beyond the normal maximum. It is in tu in b e n t on the'-officer?>'i6 ’;
subm it his application for annual leave in writing and on m anagem ent to reply in w riting to the
request. In the event that annual leave is being deferred in accordance with regulation 75 owing to
the exigencies o f the Service, it is in keeping with good industrial relations principles th at the officer
be advised, in writing, o f the date by which he may be allowed to proceed on annual leave.

5. The Public Services Association, the appropriate recognised association representative o f

various classes o f the Civil Service/of certain S tatutory Authorities subject to the S tatutory
A uthorities Act, C hapter 24:01, has alleged that cases might occur o f an officer not satisfying the
provisions o f subregulation 78(2) o f the Civil Service Regulations, C hapter 23:01, because he was
not aware that he had attained his normal maximum leave eligibility. I should like to emphasize that
the onus rests with the officer, under the said subregulation 78(2), to m onitor his annual leave
eligibility. Ignorance o f this responsibility will, therefore, not be accepted as a reason for the
officer to be allowed to accum ulate.annual leave in excess o f his normal maximum leave eligibility.
 134

6. The responsibility o f the officer stated above does not gainsay the fact that good managem ent
practice , suggests that officers be apprised, at least once per year, o f their annual leave eligibility
and th at an accurate record o f such eligibility.-be. forwarded prom ptly to the receiving M inistry/
D epartm ent/ Division. or S tatutory A uthority when.an officer.is transferred..

7. 1 should be grateful if the foregoing were drawn to the attention o f all supervisory officers ’
as well as all other officers within your D epartm ent/Statutory A uthority.

Yours, sincerely,

H.H. Cupid
C hief Personnel Officer

Note:,
Circular L etter issued to Perm anent Secretaries,
H eads: o f-D e p a rtm e n ts-a n d Heads o f S tatutory
A uthorities subject to the S tatutory Authorities
Act, C hapter 24:01.
i’D(cs) 3 /4 /2 4 Vol. I Temp.

PERSONNEL DEPARTMENT CIRCULAR NO. 1 OF. 1987 ,

FROM: Chief Personnel Officer

TO: ■ A llP e r m a n e n tS e c re t ar.ies i ad. He ads .-of D.ep ar t m en t s

and Heads o f Statutory Authorities Subject
to the Statutory Authorities Act, C hapter 24:01

DATED: 14th September, 1987 •

. SUBJECT:

Utilization o f Annual (Vacation) Leave by Officers Prior to Their Retirem ent

from the Public Service/Service o f Statutory Authorities Subject
to the Statutory Authorities-Act, C hapter 24:01

I wish to refer to Personnel Departm ent Circular No; 1.1 o f 1972 dated December, 1,: 1972 on
the subject. The Utilization o f Vacation Leave by Public Officers prior to their retirement f r o m the
Public Service and, in particular to paragraph 3 thereof in which Perm anent Secretaries and Heads
o f Departm ents were asked to ensure that officers in their M inistries/D epartm ents utilize all annual
leave earned by them prior to the date o f their retirem ent from the Public Service, unless the officer
indicated in writing that he or she wished to forego' such leave. (A copy o f the Circular is attached
for ease o f reference). .' :. : ■ ~-"T

2. I am to inform you that it has been decided that the arrangements set out in the Circular under
reference which were repeated in Personnel Departm ent Circular No. 1 o f 1983 dated January 12,
1983 and Personnel Departm ent Circular Memorandum dated February 28, 1984, whereby officers
may indicate, in writing, that they wish to forego the annual (vacation) leave due to them so th at
chev may continue working up to the date immediately preceding that o f their 60th birthday,
should be discontinued fortlnvith.

3. Henceforth, Permanent Secretaries, Heads o f Departm ents and Heads o f S tatutory A uthorities
Subject to che Statutory A uthorities Act, Chap:ter^:24^Qlv s/ia//- require all officers to p r oc ee d on
■and utilize all annual ( vacation))leave earned b y them prior to their retirement from che Public Ser­
vice or the service o f the Statutory A uthority, as the case may be.

4. Where, owing to the exigencies o f the Service, it is not practicable to grant all or part o f che
annual (vacation) leave due to the officer prior co his retirem ent, the approval o f the Cabinet must
be sought and obtained well in advance o f the date on which such officer is due to proceed on the
said leave prior co his reciremenc from the Public Service or che service o f the S tatutory A uthority
for the officer to continue in em ploym ent during a period when he should otherwise be on leave.

5. Perm anent Secretaries, Heads o f Departm ents and Heads o f Stacucory A uthorities Subject to
che Scacucory Auchoricies Ace, Chapcer 24:01, are also covered by che provisions o f chis Circular.

Aldwin A. Darlington,
Acting C hief Personnel O fficer

20
 136

■PD(cs) 3 /6 5 /4 ,

PERSONNEL DEPARTMENT CIRUCLAR NO. 11 OF 1972

FROM: Chief Personnel Qfficer

TO: All Perm anent Secretaries and Heads of Departm ents

DATED: . 1st December, 1972

. SUBJECT:

The Utilization o f Vacation Leave by Public Officers

Prior to Their Retirem ent from the Public,Service

From time to time cases have arisen where public officers in certain M inistries/D epartm ents
have reached the age o f com pulsory retirem ent from the Public Service w ithout haying.ucilised the
vacation leave for which they were eligible.

2. This is a very undesirable situation which should be brought to an end w ithout delay.

3. You are therefore requested co ensure thac public officers in your respective M inistries/D epart­
m ents utilise all leave earned by them prior co the date o f their retirem ent from the Public Service
unless an officer indicates, in writing, chat he or she wishes co forego such leave. \

4. In cases where it is not praccicable to grant all or part o f che leave due to an officer prior to
his or her retirem ent, the m atter m u s t be referred co Cabinec for prior approval and such approval
miist be sought well in advance o f che dace on which che officer is due co proceed on the leave due
to him or her prior co his or her recirement from the Public Service. . ...

5. Perm anent Secretaries and Heads o f Departm ents are also covered by che provisions o f this
Circular. "

. - ; ; Hilton H. Cupid,
C hief Personnel Officer
PD (cs) 23/14/1 Vol. II

Personal Department
-Valpark Building -
76—78, St. Vincent Street
Port-of-Spain
Trinidad and-Tobago-=

25th January, 1988

Dear Sir/Madam,

Grant of Time-Off for Study Purposes

Within recent times, the Personnel Department has been receiving an increasing number of
applications from public officers for the grant of time-off to enable them to pursue various courses
of study. In processing such applications, it has frequently been necessary to seek information
additional to that provided — thus delaying the takmg of an early decision thereon. ' :

2. In order to deal expeditiously with these requests, Permanent Secretaries, Heads of

Departments and Heads of Statutory Authorities Subject to the Statutory Authorities Act,
Chapter 24:01, may, without referral to the Personnel Department, treat with applications submitted
by officers in their Ministry/Department/Statutory Authority in strict accordance with the
procedures set out below:— . . '
(a) applications from officers who.have beenaccepted-as full-time students at the University
of the West Indies or other institutions shall not be considered; ...
(b) all applications for time-off to pursue studies on a part-time basis shall be made well in
advance of the commencement date of the course o f studies to enable proper con­
sideration thereof. Late applications shall not be entertained, _
(c) all applications must be accompanied by the following documentation:
(i) letter of acceptance as a part-time student o f the particular institution;
(ii) copy o f timetable indicating the hours of the classes for which time o ff is sought;

(d) Permanent Secretaries/Heads of Departments and Heads o f Statutory Authorities

Subject to the Statutory Authorities Act, Chapter 24:01 shall, in considering the
applications o f officers employed in their Ministries/Departments/Statutory Authorities,
take into account: —
(i) the nature/content o f the course of study;
(ii) whether arrangements could be made for the performance o f the officer’s duties
in his absence and whether the work o f the Ministry/Department/Statutory
Authority would in any way be adversely affected; .................. "
(iii) the manner by which the officer proposes to make good, the time-off required for
the purpose o f attending classes; "
(iv) whether in making good such time-off granted, the officer would be properly
supervised.
 138

3. Further, it is stated for che guidance of all concerned that:?;.;'

. ;i) f. t h e ; time-off required,should" riot extend over a period ot more than 2 academic years,
' a n d ’should not. excced 10 hours per week — travel time included. (This would allow for
- a “ manageable” pejiod of not-m ore than -2“hours to be worke'd':outsi<je ‘of normal
■ •— hours, over 5 days per week, in making good the’u i r i e - o f f - g r a n t e d ) .... • ...... .
, (ii) save in very exceptional cases (e.g...where the; officer is being recom m ended for
" permanent appointment)" consideration for the grant of tiine-off for study purposes
shall be limited to persons holding permanent a pp oint s : and
(iii) notwithstanding any approval tor the grant of time-off to pursue studies on a part-time -
basis, the facility may be withdrawn depending on the exigencies of the service.

4. Finally, in considering applications tor che grant of time off to. pursue part time studies, care
should be taken by. Permanent Secretaries, Heads of Departments and Heads o f Statutory
Authorities, Subject to.xhe Statutory Authorities Act, Chapter 24:01, to ensure equitable treatment
o f all applications. .

Y o u r s faithfully,

R o la n d G. Baptiste
C h ie f P ersonnel Officer
 PD' cs; 3/2/2 Temp.

CIRCULAR MEMORANDUM

FROM: Chief/Person nefStticer

TO: Permanenc-SecFecar!es,Heads_ofDp.partment5'''-
, ..... and HeaHs of Statutory Authorities Subject to...
the Statutory Authorities Act, Chapter 24:01

....:..... DATED: October 25, 1988

. , s u b j e c t :: ... - ;■ -- ■

Payment o f Salaries to Civil Servants and Officers in the Service

of Statutory Authorities Subject to the Statutory Authorities Act,
Chapter 24:01 Pending the Determination o f Applications
for Extensions o f Sick Leave

I wish to refer to my Circular Memorandum'dated February 14, 1980 on the subject noted
above, which provides that where it is necessary to have an officer’s absence classified as an
extension o f sick leave, the officer may be given the option of having the period provisionally offset
against his earned annual (vacation) leave while his application is being determined by the Personnel
Department.

2.. It has been brought to my attention that in many instances, such officers who are absent from
duty are paid salary b e y o n d the period of annual (vacation) leave which they have to their credit.
Overpayments therefore arise when the absences are subsequently classified as being periods with­
out pay or with partial pay. ■ .....

3. Permanent Secretaries, Heads of Departments'and 'Heads o f S tatutory Aythoritic^SifliEjecrt:6£‘

the Statutory Authorities Act, Chapter 24:01 are asked to note that my Circular Memorandum
dated February 14, 1980, referred to at paragraph 1 above docs not authorise payment o f p l a r y to
officers in excess o f the amount o f annual (vacation) leave which they have to their credit.

4. Thus, where the amount o f earned annual (vacation);leave mortgaged has-beenexhausted; ors
where the officer chooses not to have his earned annual (vacation) leave provisionally credited
against his absence from duty on account of illness, the absence falls to be treated as being a period
without pay pending the determination o f the application by the Personnel Department.

5. I take the opportunity to emphasize that the prompt submission of applications for extensions
of sick leave, with the information necessary for their processing, would reduce to the barest
minimum the necessity for the provisional offsetting of. periods o f absence due to illness against an
officer’s earned annual (vacation) leave.

6. Kindly ensure that this Circular Memorandum is widely circulated and that appropriate
administrative arrangements are instituted to eliminate overpayments o f the kind referred to at
paragraph 2 above.

Roland G. Baptiste,
Chief Personnel Officer
 SECTION III

OTHER CIRCULARS/CIRCULAR MEMORANDA

 142

FE: 3/1

CIRCULAR MEMORANDUM:..........

FROM: Permanent Secretary. Ministry o f Finance

TO: Permanent Secretaries arid Heads o f Departments

DATED: July 19th, 1962

SUBJECT:

Maternity Leave

I am directed to refer to Ministry o f Finance Circular No. 1-2 dated 17th March, 1962, and to
state for general guidance that an officer’s maternity leave should not ordinarily extend beyond a
period o f two months from the date of her delivery. The total, period o f maternity, leave should.......
therefore, consist o f : — ... ...... .....;. ■ - - - . ------ --- "........................ '

(a) the period o f leave — approximately one (1) month — before delivery, plus
(b) two months after delivery
The first month o f the total period o f leave should be on full pay.

2. Notwithstanding paragraph 1, an officer may resume..duties.-before .the expiration o f two , ... -

months from the date o f her delivery., provided chat she produces a medical certificate showing that'
she is fit to resume normal duties. .. ■........ .. .... .-. :

3. At the request o f an officer, vacation leave for which she is eligible may be offset against the
period o f maternity leave on half pay. ........... ............. ....... ...............

4. The foregoing paragraph does not purport to affect the terms and. conditions, under which..
vacation leave is granted under Ministry o f Finance Circular No. 20 of 1961 dated 16th July, 1961.

5. Applications for leave due to illness arising out o f pregnancy either before or after confinement
should be regarded as applications for extension of sick leave under Regulation 22 o f the Leave and
Passage Regulations 1956. .... ..... ■ , : ..

6. Permanent Secretaries and Heads o f Departments are requested to observe as far as possible,
strict adherence to paragraph 1 (i) o f my Circular No. 12 o f 17th March, 1962.

7. This Circular is being issued with the agreement o f Central Whitley Council.

.. G.L. B o w e n .. T
Permanent Secretary, Ministry o f Finance
FE: 17/34

MINISTRY OF FINANCE CIRCULAR NO. 38 DATED 7TH NOVEMBER, 1962

FROM: Permanent Secretary, Ministry of Finance

TO:......... All Permanent Secretaries and Heads o f Departments

. SUBJECT:

Facilities and Allowances for Officers Transferred from Trinidad

■ to Tobago and Vice Versa

I . am directed to state that Government has agreed that in cases of transfers from Trinidad to
Tobago and vice versa , officers would be accorded the facilities and paid the allowances set out in
this circular subject to the stipulations which are also detaded herein: —

Housing ..... ,... .. ....... ........ ........ • .........................

(a) Rent free use o f Government quarters would be accorded if these are available;
(b) Where Government quarters are not available, a house allowance would be paid in lieu of
rent free use o f quarters;
(c) The allowance referred to at (b) above, would normally be equivalent to 8% o f the
officer’s salary plus 25% o f the said 8%; ~
---- (d) In cases where suitable living.accommodation cannot be procured at the rate equivalent
to the allowance stipulated in (c) above, the Permanent Secretary, Ministry o f Finance,
may, at his discretion, authorise an allowance equivalent to the rental the officer pays for
his accommodation. With respect to cases in Tobago, the Permanent Secretary, Ministry
o f Finance would, in the exercise o f his^ authority ...under--this paragraph,~consider-;. th e^
recommendation o f t h e Permanent Secretary, Tobago Affairs.

Special Allowance
A Special Allowance of not more than $30.00 per month would be paid where an officer can
show that he is out-of-pocket as a result of the transfer; The actual amount o f this allowance would
depend on the extent to which the officer is out-of p o c k e t.................................

Subsistence and Other Allowances

Notwithstanding the foregoing, an officer may-qualify for the payment o f subsistence and
other allowances and for facilities already provided for under existing Regulations in respect of
transfers.
2. The facilities with respect to housing would only be granted where an officer proves that the
transfer has caused him hardshipw ith respect to ;hpufing accommbdation. ■ -
3. The payment o f the special aUpwance;would“in -’nb"case, be;paid for a period exceeding three
years. The officer claiming this allowance must submit evidence that he has been put out-of-pocket.
4. The implementation o f the terms o f the circular would be primarily the responsibility o f the
Ministry o f Finance, which will be the administering authority for the vote. Each case will be con­
sidered on its individual merit.

21
 144

5'. Officers serving in Tob ago are re q u e s te d to address, ail claim s under this circ u la r to th e
P e rm a n e n t S e c r e ta ry , T o bag o Affairs, for h is .s tu d y , re c o m m e n d a tio n and o n w a r d tran sm issio n t o
th e P e rm a n e n t Secretary^M inistry o f F inance; O fficers serving in-Trinidad^are r e q u e s te d to d irec t
th e ir claims t o b e Supplies and Services Division, M inistry o f F inance.

6. Claims d a t i n g back to earlier th a n 1st J u n e , 1961 will n ot be en tertain ed ..........

7. T his C ircu lar is issued in c o n su ltatio n w ith the S ta f f Side, C entral Whitley C ou ncil.

G.L. B o w en
P e rm an e n t Secretary, M inistry o f F in a n ce
 M INISTER O F FINANCE CIRCULAR N O ., 1 0 O F 1 9 7 5
’ D A T E D 14TH NOVEM BER, 1 9 7 5 .........

FROM: Minister of Finance

TO: Permanent Secretaries and Heads o f Departments

DATED: 14th November, 1975

. . . SUBJECT.,.

Payment o f Cost o f Living A llow ance to Public Officers

- , [ wish to inform.you that, with cffect frotn 1st; JarHjary, 3 97.4 ..a Cost of Living Allowance qf
S3.50 for each five (5) points rise in the Index of Retail Prices based'on the Index Figure as at 3 i s t
December, 1973, as published in the Trinidad and Tobago Gazette, and a corresponding reduction
thereof for each five. (5) points drop should it occur, should be paid to all holders of full-time
monthly paid posts oppositions, whether permanent or temporary, in.cludirig:re-employed pensioners
and contract officers who hold appointments on contract which specify a salary in a salary range
under the 1974—1976 Classification and Compensation Plans, in:

(a) The Civil Service, the Teaching Service, the Fire Service, the Police Service, the Prisons
Service, the Judicial and Legal Service (Judges excepted); , .
(b)........... Statutory Boards for which the Personnel Department has responsibility under the
...................provisions o f the Statutory Authorities Act.JN'o. 16 o f 1966;....... '

(c) Statutory Boards and Similar Bodies for which the Personnel- Department has the
responsibility for the classification and compensation o f posts:established thereunder,
for example, St. Michael’s School for Boys, St. Dominic’s Children’s Home, St. Mary’s
......... ;. Children’s Home, St. Ju d e’s School for Girls, Trinidad Public Library, etc.

2. The Cost o f Living Allowance is not payable to the following:

(i) persons employed on a part-time basis;
(ii) persons on contract other than those referred to in paragraph 1 above;
(iii) persons employed on a sessional basis for which fees are paid.

3. It is to be pointed out that the computation o f the Cost of Living Allowance payable in any one
month is based on the rise or fall of every five (5) points in the Index o f Retail Prices relating to the
previous month(s).

4. Accordingly, set out as an Appendix to this Circular for your guidance, is a table indicating the
relevant Index Figures for the period 31st December, 1973 to 30th September, 1975 and che
monthly Cost o f Living Allowance payable during the period 1st January, 1974 to 31st October,
1975. - . 'V •- ••■■■■ _ ..: ' ■

5. Changes in quantum o f the Cost o f Living Allowance payable beyond 31st October, 1975 shall
be published by notification in the Trinidad and Tobago Gazette over the hand o f the Chief
Personnel Officer. Steps should therefore be taken to effect payment o f the Allowance as soon as
possible after such publication.
 146

6. Paysheets for arrears o f the Cost o f Living Allowance shouffede^rfipared^i^fflie'd;i * t e l y ' fo r the
period 1 st J a n u a ry , 197.4 to O ctober, 197 5. in accordance: w ith the. table set-out~in-the1A p p e n d ix -to --•
this Circular. In o rder to exp edite the- provision o f funds for the paym brit: '6 f tlieise arrears,
provision has .been m ade en bloc und er: —

,. H ead 15 — Ministry o f F in a n c e . .
Sub-head 3 — E xtraordinary
Item (6B) — C ost o f Living Allowance to Public Officers
P erm an e n t Secretaries and Heads o f D ep artm en ts should, th ere fo re , su b m it to the P e rm a n e n t
Secretary, Ministry o f Finance, requests for releases from this provision. R equ ests sh ou ld re ach the
P erm an e n t S ecretary, Ministry o f Finance, on or before 21st N o vem ber, 1 9 7 5

7. T h e Cost o f Living A llow ance-is subject to d e d u c tio n s for Incom e T a x an d c o n tr ib u tio n s to .

N ational Insurance. .. . - :. ..... ' :

Eric Williams
M inister o f F inance
 147

Pens. 4 /1 /5 5 ..... •

MINISTER OF FINANCE CIRCULAR NO. 8 OF 1976

- DATED 3RD JUNE, 1976

FROM: Minister of Finance....

TO: Permanent Secretaries and

Heads ot Departm ents

DATED: 3rd June, 1976

- SUBJECT:

Paym ent o f a Cost o f Living Allowance to all

Categories of Governm ent Pensioners

I wish to inform you that Government has approved the paym ent o f a Cost o f Living Allow
ance to all categories o f Government Pensioners, with effect from 1st January, 1974.

2. The allowance payable from time to time will be determ ined in accordance with the procedure
set out in Minister o f Finance Circular No. 10 o f 1975 dated 14th November, 1975, (see excerpts
over-leaf). . . . . ■■■■.■■ .....•••■ ...../ ■­

3. Your attention is drawn to paragraph 1 o f the above-m entioned circular wherein provision is-
made for the paym ent o f a Cost o f Living Allowance to re-employed pensioners. As eacli person
is entitled to the receipt o f only one allowance m onthly, you are advised th at as from 1st July,
1976, the Cost o f Living Allowance will be paid...on.:.the-^monthly,. pension .:of- a re-em ployed
pensioner instead o f on his m onthly salary. Consequently, Accounting Officers should take' the
necessary steps to ensure that the Cost o f Living Allowance is not paid by them to re-em ployed
pensioners after the 30th June, 1976. ' ..■ ■ ...-..................■ ' ■ ....~—=-- ......

4. In order to ensure that re-em ployed pensioners are not inconvenienced, you are required to
subm it to the C om ptroller o f Accounts, within seven. (7) days o f the date o f this circular, a list
showing the names o f all re-em ployed pensioners in your Ministry, D epartm ent or Board with effect
from the 1st January, 1974. The list should show name, position, date o f re-em ploym ent, date o f
term ination, and other relevant particulars.

Eric Williams
Minister o f Finance
 M l-/t'U |csj:Z /JL J/i l

M IN IST E R O F FIN A NCE C iR C tJL A R N O . 2 O F -19.77

...FRO M : M inister o f F inance r

TO : P erm anent S ecretaries and

Heads o f D e p artm en ts

' D A TED : 24th Ja n u a ry , 1977

SUBJECT:

P ay m en t o f a C ost o f Living A llow ance to P art-T im e FZmployees

a n d to Public O fficers on H alf-Pay Leave

I wish to refer to M inister o f F inance C ircular No. 10 o f 1975 d a te d 1 4 th N ov em b er, 1975

on th e su b ject “ P ay m en t o f C ost o f Living A llow ance to Public O ffic e rs” a n d to in fo rm y o u th a t
G o v e rn m en t has decid ed th a t, w ith effect from 1st J a n u a ry , 1974, th e follow ing categories, o f
o fficers i.e: _ ■■■■■■.- . --.

(i) all p art-tim e m o n th ly —paid em ployees o f G o v e rn m en t; and

(ii) persons on c o n tra c t, o th e r th an those w ho are holders o f a p p o in tm e n ts w ith salary in

• ------............. a S alary-R ange u n d e r th e 1 9 7 4 - 1 9 7 6 C lassification an d C o m p e n sa tio n 'P la n s a n d who: ■'
are alread y in re ceip t o f a C ost o f Living A llow ance,

sh o u ld be also paid a C ost o f Living A llow ance on the sam e basis ap plicable to h o ld ers o f f u ll- tim e
m o n th ly paid posts or p o sitio n s as specified in the a fo re m e n tio n e d C ircular — th a t is to say, at th e
rate- o f $ 3 .5 0 fo r each fiv e -(5-)-p o in ts rise in the in d ex o f R etail Prices based o n th e In d e x figure as
at -31st D ecem ber, 1 9 7 3 , as pu b lish ed in the T rin id ad a n d T o b ag o G a z e tte , a n d -a c o rresp o n d in g
re d u c tio n th e re o f for each five (5) p o in t d ro p sh o u ld it o ccur. r "■•

2. P ay m en t o f the C ost o f Living A llow ance to p a r t- ti m e m o n th ly paid em p lo y ee s is su b je c t to

these em ployees n o t being p aid such allow ance b y m ore th a n o n e M in istry /D e p a rtm e n t/S ta tu to ry :.
B oard or sim ilar b o d y . . .

3. I also wish to advise th a t, w ith effect from 1st Ja n u a ry , 1 9 7 4 , P ublic O fficers on periods, o f
h a lf - p a y leave sh o u ld be paid th e full q u an tu m o f the C ost o f Living A llow ance ap p lica b le d u rin g .
su ch-periods o f leave o n h a lf—pay instead o f o n e —h a lf o f the. allow ance. : ::

4. It is to be p o in te d o u t th a t th e c o m p u ta tio n o f th e : C ost o f Living A llow ance p ay ab le in an y

one m o n th is based on the rise or fall o f every five (5 ).p o in ts in th e In d ex o f R e ta il Prices re la tin g to '
th e previous m o n th (s). C hanges in th e q u an tu m o f th e C ost o f Living A llo w an ce...p ay a b le are
p u b lished by n o tific a tio n in the T rin id a d and T.obago G a zette-o v er the h an d o f th e C h ie f P ersonnel
O fficer. S teps sh o u ld , th e re fo re , be tak en to effect p a y m e n t o f the allow ance, at th e a p p ro p ria te
ra te as soon as possible a fte r such p u b licatio n .

5. A c co u n tin g O fficers are re m in d e d th a t each person is..e n title d to receive o n ly o n e C o st o f

Living A llow ance in re sp ect o f th e sam e period. (See M inister o f F in an ce C ircular N o. 8 o f 1 9 7 6
d a te d 9 th Ju n e , 1976). A ccordingly, steps should be tak en to ensure th a t no p erso n receives m ore
th a n one C ost o f Living A llow ance from G overnm ent in respect o f any given p erio d .
 149

... 6 .— Arrears o f tl.e Cost, o f Living Allowance sh o u ld .b ep aid immediately Co the officers inyolveci.r
However, where funds are not available. Permanent Secretaries and Heads of Departm ents are
requested to consult with the Ministry of Finance for provision of the nefeessiar.y funds.

7. The- Cost o f Living Allowance is subject. to deductions- forr'Income'-Tax. and contributiohs- to

National Insurance.

...Eric Williams
Minister o f Finance
 M IN IST E R OF FIN A N C E C IR C U L A R N O . 11 O F 1 9 7 7

FRO M : M inister o t F in an ce

T O ; ... All P erm an en t Seeretaries>

and H eads o f D e p a rtm e n ts

D A TED 16th A ugust, 1977

SU B JECT:

P ay m en t o f Increased Salaries to Public O fficers

w ith effect from 1st J a n u a ry , 1977

I wish to inform y o u th a t follow ing upon n eg o tiatio n s w ith th e P ublic Services A sso ciatio n ,
w hich is recognized by ,G o v e rn m en t as th e bargaining b o d y for various classes o f pub lic officers,
G o v e rn m en t has agreed to p ercentage increases in pay to all fu ll—tim e m o n th ly —paid o fficers w ith in
the classes re p re se n te d b y this A ssociation w ith effec t from 1st J a n u a ry , 1 9 7 7 . G o v e rn m e n t has also
agreed th a t the C ost o f Living A llow ance o f S 66.50 per m o n th paid to th e said public o fficers as at
3 1 st D ecem ber, 1 9 7 6 , sh o u ld be co n so lid ated w ith salary as at 3 1 st D e cem b er, 1 9 7 6 , b e fo re the
a p p lic a tio n o f th e said percen tag e increases from 1st Ja n u a ry , 1977 a n d , th a t n o e m p lo y e e sh o u ld
receive an increase o f less than S 1 0 0 . 0 0 per m o n th over- an d above his c o n so lid a te d salary) a t -1 st
J a n u a ry , i9 7 7 . G o v e rn m en t has agreed fu rth er to the p a y m en t w itlu e ffe c t fro m 1st J a n u a ry , 1977
o f a new C ost o f Living A llow ance o f S 6.00 per m o n th tor-each to u r (4 )?pm
o f R etail Prices w ith a base o f 100 as at S ep tem b er, 1975 an d based on th e In d e x F igure as at
D ecem ber, 1976, w hich sto o d at 114.8, an d a co rresp o n d in g re d u c tio n th e re o f fo r each fo u r (4)
p o in ts fail in the said In d e x , sh o u ld it occur.

2. T h e A greem ent is for a perio d o f four (4) years beginning 1st J a n u a ry , 1977 a n d ending
3 1 st D ecem ber, 1980. If for any reason o n 1st J a n u a ry , 1981, th ere are no changes in th e rates o f
pay ex isting as at 3 1 st D ecem ber, 1980, then u ntil such tim e as changes shall have b een m ad e, th o se
rates o f pay existing at 3 1 st D ecem ber, 1980, shall, w ith o u t prejudice-r c o n tin u e to ap p ly u n til
fu rth e r no tice.

A g reem ent

3. In general, increases to public officers during the tenure, o f th e A g reem en t shall be ap p lied in
th e follow ing m an n er:

V r om 1 st January, 1 9 7 7 — T h e C ost o f Living A llow ance o f $ 6 6 .5 0 per m o n th paid

.......... ............... at 31st D ecem ber, 1 9 7 6 . shall be ad d e d to salary .at- 3 i s t
. D ecem ber, 1976, th e n ad d th irty (30) percent, o f .the s u m t
o f salary plus C ost o f Living A llow ance or one h u n d re d
dollars ($ 1 0 0 . 0 0 ) per. m o n th w h ich ev er is th e greater.

F r o m 1 st January, 1 9 7 8 — Five (5) p ercen t on salary ex istirig a t 3 1 st D ecem b er, 1977.

 151

From 1st January, 1 9 7 9 — Five (5) percent on salary existing at 31st December^ 1'978;‘

J ir om 1st January, 19.80... ... —............... Ten (10) p_qrcentr_onjalary e a stin g at 31st Decem ber, 1979.

Services and Positions or Posts covered by the Agreement

4. The Agreement covers all fu ll-tim e m onthly—paid posts or positions (including tem porary
.positions) in: —

(a) The Civil Service;

.... (b) The Teaching Service:

(c) S tatutory Boards for which the Personnel D epartm ent has responsibility under: th e -
provisions o f the S tatutory Authorities Act, No. 16 o f 1966;

(d) Statutory. Boards and similar .bodies.-for.- which the Personnel D epartm ent has.the
responsibility for the classification and com pensation of: posts established th ere u n d e r/ .'
■ for example, St. M ichael’s School for Boys, St. D om inic’s Children’s Home, St. J u d e ’s
School for Girls, etc.

Employees covered by the Agreement

,5.: . The.persons.covered by the Agreement are:— ■

(i) all officers who, on or after 1st January, 1977, held perm anent appointm ents and who
continue to hold such appointm ents in fu ll-tim e m onthly—paid posts in the Service,.-.
Boards and Bodies, m entioned in paragraph.4 above;

; ' (ii) persons who, on or after 1st January, 1977 were holding appointm ents (w hether
perm anent or tem porary) to posts or positions m entioned under "Services and Positions
or posts covered by the Agreem ent” but have since resigned or have retired with or
w ithout pensions or other superannuation benefits;

. (iii) th e ; Legal Personal Representatives o f officers who, on or after 1st January, 1977, held
: appointm ents to fu ll-tim e permanent or tem porary m on th ly —paid posts in any. o f the
Services m entioned in paragraph 4 above, and who have since died; .

(iv) persons, who* on or after 1st January, 1977 were holding tem porary appointm ents in
fu ll-tim e , m onthly—paid posts in any o f the Services, Boards or Bodies m entioned in
paragraph 4 above, including re-employed pensioners and contract officersywhq held
appointm ents on contract which specify a salary "in : a salary range under the
1974—1976 Classification and Compensation Plans; . . . . ... .

(v) persons on Secondm ent to permanent or Tem porary full—time m onthly—paid posts in
any o f the Services, Boards or Bodies m entioned in paragraph 4 above.. . ,

22
Em ployment not covered by this Circular

6. The persons not covered by this Circular are: —

(i) persons employed on a part—time basis; ..

(ii) persons on contract other than those mentioned in paragraph 5 (iv) above;

(iii) persons employed on a sessional basis for which fees are paid.

Separate instructions will be issued with respect to persons

em ployed on a part-tim e basis

New Salary Scales

7. New Salary Scales have been drawn up reflecting the increases m entioned in paragraph 3 above
for the years 1977, 1978, 1979 and 1980. The attached Schedule shows the salary scales for 1976
in the 1974 to 1976 Compensation Plans (hereinafter called the “old salary scales” ) and the salary
scales being introduced from 1st January, 1977 (hereinafter called the “new salary scales”).

Assimilation to the New Salary Scales

8.— The salary o f an officer-shall generally be assimilated to the new salary scales on a
point—to —point basis. That is to say, an officer whose basic, salary is at any point in the old salary
scales shall convert to the corresponding point in the new salary scales. To find the corresponding
point the old and new salary scales should be set out in horizontal columns with the minimurn o f
the old salary scales above the minimum o f the same vertical lines.

Exam ple:

Mr. “X ” was a Messenger I in receipt o f a salary o f $350 per m onth in Salary

Range 9 in the old salary scale at 1st January, 1977 (or after). He should convert to the
point in the new salary scale which corresponds with the point at which his salary was
at 1st January, 1977 (or after) as shown below: —

Longevity
A B C D E F G
1st 2nd 3rd
Old Salary Scale 260 278 296 314 332 (350) 368 389 407 425 443

New Salary Scale 427 448 471 495 518 (541) 565 592 616 ■, .. 639 662

Mr. “X ” had reached the point “E” ($350) in tHe: old salary scale and, therefore,
converts to the salary point “E” ($541) in the new salary scales.
 9.,. Conversion arrangem ents in cases where posts-have been reclassified an d /o r assigned to higher
salary ranges and also the determ ination of incremental dates o f officers whose posts have been
reassigned to higher salary ranges are contained in Ministry o f Finance Circular No. 10 o f 1968
... dated 24th Ju n e ; 1968; Personnel D epartm ent'G ircular No.'7- o f l'97-l- dated;27.thi May-, .19-7'l; and:
Personnel D epartm ent Circular No. 11 o f 1971 dated 26th Septem ber, 1971. , ; 1. ...

10. An officer who has been acting in a post which is higher, than his substantive post shall be
treated as though he was tem porarily prom oted to that post.

Preparation o f Paysheets and Paym ent o f Arrears........

11. Paysheets for arrears o f salary should be prepared immediately for the period 1 st January,
1977 to 3.1st August, 1977. In order to- determine the gross am ount o f arrears of- salary payable.to
an officer his basic salary should be assimilated to the new salary scales in the m anner described in
paragraph 8 above and the total salary and Cost o f Living Allowance already drawn by the officer
must be deducted from the gross am ount payable to him for the period, on the basis o f his new
salary. All .officers should be.paid a. new. Cost o f Living Allowance: of' S6.00-per m onth w ith effect
from the m onth o f May, 1977 (that is from May to August, 1977) on the basis;d f the rise iifi the
rebased Index o f Retail Prices since 31st December, 1976. Further changes in the Cost o f Living
Allowance will be notified by publication in the Trinidad and Tobago G azette over the hand o f the
Chief Personnel Officer.

1 2 . Paysheets should be charged to the Personal Em olum ents Votes o f respective Ministries/.
D epartm ents and Perm anent Secretaries and Heads o f D epartm ents should take the necessary
steps to-have their Personal Em olum ents Votes supplem ented as soon as their deficits are known.

13. Perm anent Secretaries and Heads o f Departm ents should also ensure th at the prescribed
procedures for obtaining grants o f credit on the Exchequer are followed.

C ontribution to Widows’ and O rphans’ Pension Fund

14. C ontributions to the Widows’ and O rphans’ Pension Fund shall be payable in accordance with
the new rates o f pay with effect from 1st January, 1977. 7

Income Tax

15. Income Tax should be deducted from the arrears o f salary on the basis o f the new rates o f pay
with effect from 1st January, 1977.

16. Such am ounts as have already been deducted through P.A.Y.E. on the basis o f the old salary
scales should be subtracted from the P.A.Y.E. calculations that m ust be made o n the'basis o f the
new salary scales for the period 1st January, 1977 to 31st August, 1977 and the differences
deducted from the arrears o f salary o f each officer. In following this procedure, the incom e tax
tables should be consulted.
Contributions to National Insurance

17. Employee c o n trib u tio n s tb 'N a tio ria h ln su ra n c e sH aU iB e^ m a^ eloS iS l^ b as^ '^ t^ liS ^ salm es" :
pay ab le for th e m o n th o f September, 1977. Such c o n trib u tio n s as have a lre a d y b een m ade for
th e m o n th o f August, 1977 on th e basis o f the old salary scales sh o u ld be s u b t r a c t e d , - w here
ap p licable, fro m th e c o n trib u tio n s p ay a b le for that m o n th on th e basis o f th e new salary scales
an d th e d iffe re n c e d e d u c te d from the arrears o f each o fficer.

. Eric Williams
Minister o f Finance.
 155

MINISTER OF FINANCE AND P L ^ ]^ IN G CIRCULAR.NO. 6,QF 1982.

FROM: Minister o f Finance and.Planning '

TO: i All Permanent Secretaries, Heads of Departm ents

;.......... and Heads of S tatutory Bodies ........... ...... -

DATED: February, 25, 1982

^ . SUBJECT::
Im plem entation o f Agreement on Revised Salaries and Cost-of-Living Allowance
for the Public Service for the period January 1, 1981 to December 31, 19.83:

I wish to inform you that following upon negotiations with the appropriate recognised
associations representative o f employees in the Public Service, Governm ent has agreed to general
increases in pay, in respect o f the period January 1, 1981 to Decem ber 31, 1983, to. all full-time
m onthly-paid officers represented by these Associations. G overnm ent has also agreed th at the
Cost-of-Living Allowance o f $114.00 per rriohtli paid to the said full-time m onthly-paid officers
as at December 31, 1980 should be consolidated with basic salary as at December 31, 1980 before
the application o f the general increases from January 1, 1981. . ,

2. Governm ent has agreed, further, to the paym ent, with effect from January 1, 1981, o f a
new Cost-of-Living Allowance based on a revised formula o f $5.20 per m onth for each two (2)
point rise in the Index of R etail Prices based on the-Index-Figure-as at December,' 1980"'w hich
stood at 193.9, and a corresponding reduction thereof- for each tw o (2) point fall.in the.said Index,
should it occur. ..■’ r ... ....... ■ : .......... "

3. The Agreem ent is for a ^period o f three (3) years beginning January 1, 1981 and ending
December 31, 1983. However, if there is no agreement on new rates o f pay by December 31, 1983,
the rates then existing shall continue to apply, w ithout prejudice, until further notice. .....

Services and Positions or Posts covered by the Agreement .. •

4. The Agreem ent covers all full-time monthly-paid , posts or positions (including tem porary
positions, bu t excluding offices;which fall within the purview o f the Salaries Review Commission)
in:

(a) The Civil Service, the; Teaching Service, the Police Service, the Fire Service, the
: . Prison Service; . i

(b): S tatutory Boards forjw hich the Personnel D epartm ent has responsibility under
the provisions o f the S tatutory Authorities Act, Ch. 24:01; .
(c) The Water and Sewerage A uthority; and .............. .

(d) S tatutory Boards and iSimilar Bodies for which, the Personnel D epartm ent has the
responsibility for the [classification and com pensation o f posts established there­
. under, for example, Princess Elizabeth Home for Handicapped Children, Trinidad
and Tobago Blind Welfare Association, Point Fortin Civic Centre, etc.
 Employees covered by the Agreement

5. The persons covered by the Agreement are: -

(i) all officers who, on or after January 1, 1981, held permanent appointm ents anS
who continue to hold such appointments in fullr:timerm0 nthlytpaid”:p.0:sts-in--the:
Services, Boards and Bodies, mentioned in paragraph 4 above
(ii) persons, who, on or after January 1, 1981, have held appointm ents (whether
" “ permanent or t e m p o r a r y ) t o ^ o ^ t s ^ r positions mentioned under ‘‘Seiyices and
Positions or Posts covered by the Agreement”, but have since resigned or have
retired with or without pensions or other superannuation benefits; . \
(iii) the Legal Personal Representatives o f officers who, on or after January 1, 1981,
held appointments to full-time permanent, or temporary monthly-paid posts or
. positions in any o f the Services, Boards or Bodies mentioned in paragraph 4 above,
and who have since died; . -
(iv) persons, who, on or after January 1, 1981, have held temporary appointm ents in
. full-time monthly-paid posts in any of the Services, Boa:rds:or Bodies m entioned
. in paragraph 4 above, including re-employed pensioners and contract officersi who
■ held appointments on contract which specify a salary in a salary range under the
1977-1980 Classification and Compensation Plans; and ...r
(v) persons on secondment to permanent or temporary full-time monthlyrpaid
posts in any o f the Services, Boards or Bodies mentioned in paragraph 4 above.

E m ployees n o t covered b y this C ircular

6. The persons not covered by this Circular areT- .

(i) holders o f offices which fall within the purview o f the Salaries Review
Commission;

(ii) persons employed on a part-time basis;

(iii) persons on contract other than those mentioned in paragraph 5(iv) above; and

(iv) persons employed on a sessional basis for which fees are paid.....

Terms o f Agreement on Salaries

7. The terms o f agreement on salaries are as follows:-;

(a) (i) the consolidation o f the Cost-of-Living Allowance o f $114.00 as at
l yj December 31, 1980 with basic salary before the application o f the increase
agreed upon for 1981; . _ - '

(ii): an across-the-board increase o f $115.00 on the basic salary consolidated

with Cost-of-Living Allowance before the application o f.the percentage
increase for 1981; ........ .... 7 - " r ..-----•

(b) with effect from January 1, 1981, a thirty-seven percent (37%) increase to be
applied to the basic salary, Cost-of-Living Allowance and across-the-board increase
referred to at (a) above; .......- ...
 15.7.

(c) with effect from January 1, 1982, a further eleven and one-half percent (11 V4%)' •
increase on salaries existing as at Decem ber 31, 1981; and . . .

(d) 'with?.effe£O com ~JaK uary-1, 1983,- a^further ten and ;one-half": percent (-1 0 V2% )-Ti
increase o f salaries existing as at December 31, 1982. '

.... Revised Salary Scalcs

8. Revised S alary, Scales have been drawn up reflecting the increases m entioned in paragraph 7
above for the years 1981, 1982 ands 1983. T he:attached.■198:l -lft83.iClassification aiid C om pensa-..
tion Plans (hereinafter called: the “ old salary scales"rand tl^'M lary^caleskeffectiye frotTi^Jan.uary'
1, 1981 to December 31, 1983 (hereinafter called the “ revised salary scales” ). '

Assimilation to the R evisedSalary Scales '--­

9. The salary o f an officer shall be assimilated to the revised salary scales bn a point-to-point basis.
That is to. say, an officer whose basic salary is at any point in the old salary scales shall convert
to the corresponding point in the revised salary scales. In order to. identify the corresponding point,,
the old and revised-salary-scales'have been’set out in the 1981-1983 Classification and Compensa­
tion Plans in horizontal columns with the minimum of the old salary scales above the minimum o f
the revised salary scales. The corresponding points are then on the same vertical lines.

Example: -
Mr. “ X" was a Messenger I in receipt of a salary of $628 per m onth in Salary
„... Range 9 in the old salary scale at January r; i 9 8 1 ( o r after) ^He should co n v e rt... -
; - to the point in the revised salary scale vy{iich corresponds w ith the point at which
his salary was at January 1, 1981 (or after) as shown below-.-

Salary Range 9

— . ■ .■■■..... A ■.. B C ......D E F G Longevity _

............. (Min.) (Max.) 1st 2 nd 3rd
$ $ $ $ $ $ $ $ $ $ $
Old Salary
Scale: 517 543 572 601 (628) 656 685 718 747 776 803
Revised
Salary
Scale: 1,022 1,058 1,097 1,137 (1,174) 1,212 1,252 1,297 1,337 1,377 1,414

Mr. “X ” had reached the point “D ” ($628) in the old salary scale and, therefore,
converts to the salary point “ D” ($1,174) in the revised salary scale.

On assimilation to the revised salary scale, there shall be no change in the officer’s increm ental
■date. ■ . - :=■- - ,1 .7. " ;.... ; ..

-10. Conversion arrangem ents in cases'w here posts-havV been‘ reclassified and/or reassigned to
higher salary ranges and also the determ ination o f, increm ental dates to higher salary ranges are -
contained in M inistry o f Finance Circular No. 10 of 1968 dated 24 th June, 1968; Ministry of
Finance Circular No. 8 o f 1971 dated 14th July, 1971; and Personnel D epartm ent Circular No. 11
of 1971 dated 26th Septem ber, 1971. Copies and/or relevant extracts o f these Circulars are attached
as Appendices I, II and III respectively. - 1
A cting A llow ance
11. For the purpose of calculating arrears o f 'acting allowance" 'aiToffi'cer’Wh'b'- has/h^lreenractMigg
in a post which is higher than his substantive post shall be treated as though he is/was temporarily
promoted to that post and the conversion to the:revised-sMary;StaleJ"of the ^ ost-in which he has/
had been acting shall be determined in the manner described in-paragraph 9 above. , .

C ost-of-L iving A llow ance ;.. .v -

12. Effective January 1, 1981, all officers shall be paid a new Cost-of-Living Allowance on the
basis, o f changes in the Index o f Retail Prices since December 3.1, 1980. It is to be pointed out that
the computation o f Cost-of-Living Allowance payable in respect of,any given m onth is based on the
rise or fall o f every two (2) points in the Index o f Retail Prices relating to the previous month(s).
The rates o f Cost-of-Living Allowance payable on the revised formula are1set out hereunder: —.

With effect from 1981 Amount per m onth — $

January ... Nil ■ •:
February
March . " 10 40
April v ... 10.40
May ... 15.60
June ... 20.80
Ju ly ... 20.80
August ...'_ 31.20 ‘ -
September 36.40
October ... 41.60
November ... 52.00
December

1982
January ... ... ... ... 57.20 ,

Further changes in the Cost-of-Living Allowance will be notified' By publication'ift''-tBH”Tr»%'3a3"d«3^

T ob a g o G a z e t t e over the hand o f the Chief Personnel Officer. .

Preparation o f Paysheets and Payment o f Arrears

13. Paysheets for arrears o f salary and Cost-of-Living Allowance should be prepared immediately
for the period January 1, 1981 to February 28, 1982. In^rde:r to determine the gross;amount o f
arrears o f salary and Cost-of-Living Allowance payable to an officer, his basic salaiy should be
assimilated to the revised, salary scale jn the manner described in paragraph 9 above, and the total
salary and Cost-of-Living Allowance already drawn by the officer must be deducted from the gross
amount payable to him for the period, on the basis o f his reyised salary and Cost-of-Living Allowance.

14. Paysheets should be charged to the Personnel Expenditure V ote o f the respective Ministries/
Departments/Statutory Boards and Similar Bodies.

Contributions to the Widows’ and Orphans’ Pension Fund ......

15. Contributions to the Widows’ and Orphans’ Pension Fund shall be payable in accordance with
the revised rates o f pay with effect from January 1, 1981.
 159

Income Tax
16. Separate instructions are being issued by the Chairman, Board o f Inland Revenue regarding
deductions o f Income T ax fro m the arrears of salary and Cost-of-Living Allowance., Such deductions
must be made before th e :arrears are paid.

C ontributions to National Insurance

17. Employee contributions to National Insurance shall be made on the basis o f the revised salaries
payable for the jno n th of March, 1982. Such contributions as have .already been made for the
month o f February, 1982 on the basis of the old.salary scales should, b e .su&tracted, where applic­
able, from the contributions payable for that mOnth on the basis o f revised salary scales and the
arrears o f each, officer.

........................ ' ■ " .. ... -- ' " ■ ■ ■ ' ...... ., . ■ Geo. M; Chambers
'M inister of Finance and Planning
 MINISTER OF FINANCE AND PLANNING CIRCULAR NO. 8 OF 1983

FROMr Minister o f Finance and Planning

..............T O : All Permanent Secretaries; ~Heads„ofJDep_artments;;

Heads o f Statutory Authorities concerned and;
Governor o f the Central Bank

' DATED: July 4, 1983

... SUBJECT:

Revised Remuneration Arrangements for Holders

; o f Certain Public Offices Within the Purview
o f the Salaries Review Commission

I wish to inform you that after consideration o f the recommendations set out in-the Seventh
Report o f the Salaries Review Commission, Cabinet has approved revised salaries and certain allows
ances for holders o f some o f the offices falling within the purview o f the Commission, s

Salary Revision
2. The decision o f Cabinet concerning revised sd a r ie s pertains to holders o f public offices falling
within the following categories: —

(i) The Higher Judiciary

(») The Auditor General
(iii) The Industrial Court •
(iv) Top Managers o f the Central Bank
(v) Top Managers o f the Public Service
(vi) Top Managers in the Public Utilities and
Other Statutory Authorities
(vii) Chairman o f the Tax Appeal Board
(viii) Senior Officers in the Protective Services
and Defence Force
(ix) Senior Diplomatic Representatives

W Members o f the Judicial and Legal Service;

In respect o f these offices, revised salaries are to be paid, with effect from January 1, 1981,
in accordance with the salary structure detailed at Appendix I attached. ...... - ...-
 161

Gost-of-Living Allowance

3. It h is been decided that effective January 1, 1981, a Cost-of-Living Allowance should be

provided to holders o f the aforem entioned offices on the same basis.as exists in the Public Services

Travelling Allowance .... \ . - ^ .

4 . Cabinet has also approved th at with effect from August 1 ,1 9 8 1 , revised C om m uted Travelling
Allowances should be payable at the rate o f $525 per m onth to the holdefs o f offices specifiedlit
Appendix II attached. ' '

Subsistence Allowance ' ...... . . ■ ..........................................................

5. You are advised further that with effect from June 9, 1983, there should be revised rates of
Subsistence Allowance payable to the holders o f the offices identified at Paragraph 2 above, as
follows:— ......... ' ... ..... J ; . '

(a) where the existing Subsistence rate is $30 per day, the revised fate shall
be $40 per day; and
(b) where the existing Subsistence rate is $40 per day, .tbe revised rate shall _
. . z - .I be $50 per day.

6. Perm anent Secretaries, Heads o f Departm ents and Heads o f S tatutory A uthorities are to
consult w ith the Ministry o f Finance and Planning with regard to the identification o f funds
necessary for the im plem entation o f the above directions. ’

......... George M. Cham bers

Minister o f Finance and Planning
 APPENDIX I

REVISED SALARIES TO BE PROVIDED TO CERTAIN PUBLIC

OFFICES WHICH FALL WITHIN THE PURVIEW OF THE SALARIES
REVIEW COMMISSION WITH EFFECT FROM JAN UA RY 1 ,1 9 8 1 ;

Revised salaries
Office
' 1981 1982 1983 . '

The Higher Judiciary

. Chief Justice ................................................... 9,000 10,800 11,880

Justice o f Appeal ............... ... ••• 7,800 . 9,000 9,900

Puisne Judge ••• .................................... . 7 ,3 0 0 ..... ...... 8 ,4 0 0 ...... 9,200

..j.. . ...., .

Auditor General ... ............... ••• ••• 7-, 800 ■V 9,000 . 9,900
». ;r. ' ----~- uv;

Industrial Court

President ... ... ••• ••• 7 ,8 0 0 9,900

Vice-President, Industrial Court ............... 7,300 8,400 9,200 -

Chairman, Essential Services Division,

Industrial Court ... ... ... ••• 7,300 8,400 9,200

Member, Industrial Court ... ... ... 7,122 ... 7,902 8,696

Chairman, Tax Appeal Board ... ... ... 7,300 8,400 9,200
 H' *,■-

Revised Salaries
Office
1981 1982 1983

Top Managers in the Central Bank

Governor o f the Central Bank 7,800 9,000 9,900
Deputy Governor o f the Central Bank 7,122 7,902 - ; 8,696

Top Managers in the Public Service :

Perm anent Secretary to the Prime Minister *
and Head o f the Civil Service 7.122 7.902 8.696
Perm anent Secretary, Ministry of
Finance and Planning 7.122 7.90 2 8.696
Economic Adviser to the Prime Minister 7.122 7.902 . 8.696
Commissioner o f Inland Revenue.and
Chairman o f the Board of Inland Revenue. 7.122 7 902 8.696
Permanent Secretary 6.781 7.561 8.355
Chief Personnel Officer 6.781 7.561 8.355
Director o f Personnel A dm inistration 6.781 7.561 8.355
Chief Medical Officer 6.781 7.561 : 8.355
Director o f C ontracts 7,561­ 8.355 ”
; 7 . ..
.... Adviser to the Minister, o f Industry, ... .v • • ..........;•
Commerce and Consumer Affairs 6.781 7.561 :v' ^
Commissioner o f Inland Revenue 6.781 . 7.561 8.355
Secretary to the Om budsm an 6 ,458 ;; 7,168 . ■ .;:7,885':'

Top Managers in the Public Utilities

and O ther S tatutory Authorities
General Manager,
Industrial Development Corporation 6,78 i 7.561 8.355
Director, Management Development Centre 6.781 7,561. 8.355
Executive D irector, Water and
, . : Sewerage A uthority 6.781 7.561 8.355
D eputy Executive Director, Water and
Sewerage A uthority 6.458 7.168 7.885
Director (Finance), Water and .
... Sewerage A uthority . . 6.458 7.168 7.885
 Revised Salaries
..... Office
• 1981 1982 1983 .......

Top Managers in the Public Utilities '' - i

and Other Statutory Authorities — Continued V
-

Director (Technical), Water and

Sewerage Authority 6,458 7,168 7 ,885 ’
Director, Water Resources Agency,
Water and Sewerage Authority 6,458 7,168 7,885
General Manager, Port Authority 6,781 " ’ 7,561 . 8,355
General Manager, Public Transport .... -... — i -- '
Service Corporation 6,458... . r 7,168 7,885
Executive Director, National Housing
Authority 6,458 7,168 : 7,885

•. • _r =-
Senior Officers in the Protective Services and
Defence Force
Chief o f Defence Staff 6,781 7,561 8,355
Commissioner o f Police 6,781 7,561 8,355
Special Adviser to Cabinet on all
Protective Services and Chief Executive
Officer o f the National Security Council 6,781 7,561 8,355

Senior Diplomatic Representatives 1

Ambassador/High Commissioner 6,458 7,201 7,957
' .... ■■•.....
 165

Revised salaries
. Office ....
, 1981 1982 1983
..,.....- - • - . . ........ ........ , ---------------- - .... ... ......... . . .. ..
Judicial and Legal Service .. ~
Group I — .. - ...............
Solicitor General ... ... ... 6.781 7.561 8.355
Director of:Public Prosecutions ... 6.781 7.561 8.355
Chief Parliamentary Counsel ... 6.781 7,561-,, . . 8,355,,
Chief Magistrate ... ... ......... 7- 6,781 7.561 '8,355
Master or the High Court ... ... 6.781 7.561 8,355

Group IA .. / . '7777: .7 ' . ... .... ... ...........

Deputy Chief Magistrate ... ... .. 6,297 6.990 7.689
Deputy Solicitor General ... ... 6.297 6.990 7.689
Deputy Director of Public Prosecutions 6.297 6.990 7^689
Deputy Chief Parliamentary Counsel 6.297 6.990 7 7,689
Chief State Solicitor ... ...... ... 6,297 . 6.990 7.689
Registrar General ... ... ... 6.29 7 6.990 7.689
Registrar and Marshal ... ... 6.297 6.990 7.689

Group II
Senior Magistrate ... ... ... 5,973 6,630 7,293 ,
Legal Adviser, Ministry of External
7 Affairs ... ; ... ... ' .7. 5.973 6.630 .. 7,293 ,
Assistant Solicitor General ... 5.973 6.630 7.293
Assistant Director of Public Prosecutions 5.973 6.630 7.293
Assistant Chief Parliamentary Counsel 5.973 6.630 7.293

Group III ■
— - ........... ■; ' -.... ........... •. .. .... .: __:
....... '■
Head, Legal Division, Office of the
Ombudsman ... ... ... 4.999 5.549 6.104
Magistrate ... ... ... ... 4.999 5.549 6.104
. Deputy Chief State Solicitor ... 4.999 = 5.549 6.104
Secretary, Law Commission ... 4.999 5.549 6.104
: 7 Treasury Solicitor ... ... ... 4.999 5.549 6.104

G roup IV
Senior State Counsel ••• ... 4.799 5.351 5.913
Senior Parliamentary Counsel ... 4.799 5.351 5.913
Senior Legal Research Officer ... 4.799 5.351 5.913
Assistant Chief State Solicitor ... 4.799 ..... 5.351...... : ... 5,913 :
Deputy Registrar General ... :.. r 4.799 .. 5 ,3 5 1 ... ' 5.913
Deputy Registrar and Marshal.... ... 4.799 5.351 5.913
' • .. '' ' '
 Revised salaries
Office _______

G ro u p V ......

S enior S ta te S o lic ito r ... ... 3,889 4,336 4,791

„... 4 336
S ta te C ounsel III ... ... 3,889 4,791
- P arliam en tary C ounsel II ... 3,889 4,336 ..... - . 4, 791
A d m in istrativ e S ecretary to the
C h ief Ju stic e ... ... ... 3,889” 4,336 4,791
Legal R esearch O fficer II ........... 3,889 4,336 , 4,791
-
G ro u p VI
Legal R esearch O fficer I ... 3 .5 5 5 -3 ,6 5 9 3,964r-4,080 4 .3 8 0 -4 ,5 0 8
P arliam en tary C ounsel I ... 3,55 5 r-3,65 9 3 .9 6 4 - 4 ,0 8 0 4 * 3 8 0 -4 ,5 0 8
" S ta te S o lic ito r II ... ... ... 3 .5 5 5 -3 ,6 5 9 3 .9 6 4 -4 ,0 8 0 4 .3 8 0 -4 ,5 0 8
S ta te C ounsel II ... ... ... 3 .5 5 5 -3 ,6 5 9 3 .9 6 4 -4 ,0 8 0 4 .3 8 0 -4 ,5 0 8
A ssistant R eg istrar a n d D e p u ty M arshal 3 .5 5 5 -3 ,6 5 9 3 .9 6 4 -4 ,0 8 0 4 .3 8 0 - 4 ,5 0 8
A ssistan t R eg istrar G en eral ... 3 .5 5 5 -3 ,6 5 9 3 .9 6 4 -4 ,0 8 0 4 .3 8 0 -4 ,5 0 8
R egistrar, In d u strial C o u rt ... 3 .5 5 5 -3 ,6 5 9 3 .9 6 4 -4 ,0 8 0 4 .3 8 0 -4 ,5 0 8
R egistrar, A ppeal B oard (Tax) ... 3 .5 5 5 -3 ,6 5 9 3 .9 6 4 -4 ,0 8 0 4 .3 8 0 -4 ,5 0 8

G ro u p V II

S ta te C ounsel I ........... ; ... ... 2 ,9 7 2 -3 ,0 6 2 3 ,3 1 4 - 3 ,4 1 4 3 ,6 6 2 - :

3 ,1 5 2 -3 ,2 4 2 3 ,5 1 4 -3 ,6 1 4
3 ,3 3 2 -3 ,4 2 2 3 , 7 1 4 - 3 , 8 ^ 4 ^ 0 6 - 4 ,2 1 7

State Solicitor I 2 ,9 7 2 -3 ,0 6 : t i 6 2 ' 3,773

3 ,1 5 2 -3 ,2 4 ’§ 8 4 - 3 ,9 9 5
3 ,3 3 2 — l l 0 6 - 4 , 217
v,
 167

APPENDIX II

PUBLIC OFFICES FALLING WITHIN THE PURVIEW OF THE

SALARIES REVIEW COMMISSION FOR WHICH A REVISED
RATE OF COMMUTED TRAVELLING ALLOWANCE HAS BEEN-
APPROVED WITH EFFECT FROM AUGUST 1, 1981 " r

The Higher Judiciary

A uditor General .......

The Industrial Court

Top Managers o f the Public Service

Top Managers in the Public Utilities and

—• S tatutory A uthorities 7

Chairman, Tax Appeal Board

Senior Officers in the Protective Services

and Defence Force ....

All Officers in the Judicial and Legal Service. ...

 CIR CU LA R NO; 5 DATED 1OTII FEBRUA'RY-piyy/•

- FRO M : M inister-of 1Pinance"-and-Ske:ficdiTO.m)r

TO: M inisters, P erm anent S ecretaries an d H eads

o f D ep artm en ts

SU B JECT:

Suspension o f E x p en d itu re in 1987

In m y 1987 B u d g et Speech I drew a tte n tio n to th e u n sa tisfa c to ry sta te o f th e g o v ern m e n t

fin a n c e s. I in d icated th a t su b stan tial red u ctio n s in re c u rre n t e x p e n d itu re ^ m u s t-b e ;e ffe c te d .if .thq
re c u rre n t ac co u n t is to be b ro u g h t in to balance. ' ■ "
2. T o w a rd s this end, and in o rd er to ensure th a t e m p lo y m e n t is n o t su b sta n tia lly red u ced ,
an n o u n c e d th a t G o v e rn m en t in ten d s to invoke S ection 5(2) o f the E x ch e q u er an d A u d it A c t
C h a p te r 6 9 :0 1 and suspend e x p e n d itu re s by m eans o f th e follow ing m easures: _ .......
" (i) to set the exam ple in sacrificial m easures, M inisters o f G o v e rn m en t w dl
un d erg o a 5% c u t in cu rren t salaries;
(ii) In 1987 an d u n til fu rth er notice C ost-of-L iving A llow ances a n d m erit
increases will no t be paid.
3. In pursuance o f m y B udget S ta tem en t I wish to advise, th a t effective from th e m o n th o f
F e b ru a ry ; 1987 the- p a y m e n t o f C .O .L.A . and m erit increases to b o th m o n th ly an d daily p a iA
em p lo y ees o f C en tral G o v e rn m en t and S ta tu to ry B oards a n d S im ilar A gencies is su sp en d e d u n t i j
fu rth e r no tice. T he salary o f G o v ern m en t M inistries is to be re d u ced by 5% in a d d itio n to th e
su spension o f C .O .L.A .
4. T h is o rd e r o f su spension will n o t affect th e follow ing: —

H ead P o st

02 A u d ito r G eneral A u d ito r G eneral

03 Ju d ic ia ry . Ju d g e .......
05 P arliam ent and O m b u d sm an
P arliam en tary In stitu tio n s
06 Service C om m issions C h airm an , D e p u ty C h airm an
a n d M em bers o f P ublic Service
C om m ission, T ea ch in g Service
C om m ission, Police Service
C om m issio.n, J u d ic ia la n d Legal.
Service C om m ission. : .
 1697

Head Post ..............

07 Statutory Authorities Chairman and Members o f

... Service Commission Statutory-A uthorities Service '
Commission T:' '
08 Elections and Boundaries Chairman and.Members o f
Commission .... ............. ..Elections and.Boundaries
Commission
09 Appeal Board Chairman and Members o f
. Tax Appeal Board :
17 Personnel Departm ent Chairman and Members o f
-- Salaries Review Commission -.
24... Attorney General and Director o f Public Prosecutions,
Ministry o f Legal Affairs Chief Parliam entary Counsel,
Solicitor General.

A. N. R. Robinson
Minister o f Finance and the Econom y
 M IN IST R Y O F FIN A N C E AND T H E ECONOM Y C IR C U L A R N O . 10
D ATED 1 9TH M AY,^1,9.87^,

FRO M : ..... M inister o f F inance and the E conom y

TO: M inisters, P erm an en t S ecretaries and

H eads o f D ep artm en ts

SUBJECT:;,;;

A d ju sted C ost o f Living A llow ance p ay ab le to E m p lo y ees

Receiving L ow er Levels o f Pay ..................

M inisters, P erm an e n t S ecretaries and H eads o f D e p a rtm e n ts will recall th a t in M inister o f

F in an ce an d th e E co n o m y C ircular No. 5 d ated 1 0 th F e b ru a ry , 1 9 8 7 , I h a d advised th a t, effective
from the m o n th o f F e b ru a ry , 1987, th e p a y m en t o f.C o st o f Living A llow ance a n d m erit increases
to b o th m o n th ly and daily paid- em ployees o f C entral G o v e rn m en t -and- S ta tu to ry B oards a n d
Sim ilar A gencies w o u ld be su sp en d ed u n til fu rth e r n o tice. ...
2. C o n seq u en t on th e in tro d u c tio n o f these m easures, re p re se n ta tio n s w ere m ad e co n cern in g
th e financial d ifficu lties w hich Public S ector w orkers, especially in th e lo w e r in co m e b ra ck ets,
n ow face as a re su lt, o f th e suspension. T he G o v e rn m en t has b een urged to tak e u rg e n t steps to
alleviate these hardships. .... .......... .
3. T h e G o v e rn m en t is very sy m p ath etic to th e plight o f th e low er incom e w o rk e rs m . th e Public
Service an d has th e re fo re agreed to bring som e m easure o f re lie f to th ese e m p lo y e e s.' ' " " 1
4. I th e re fo re draw y o u r a tte n tio n to my S ta tem en t m ade in th e H ouse o f R ep re sen tativ es o n
M arch 13, 1987 o n this su b ject as follow s: —
“ p a y m e n ts o f C .O .L.A . will be adjusted based on. th e principle th a t th o se receiving
a basic salary plus C .O .L.A . o f $1,460 and lo w e r p er ;m o n tb w ill'give vup^vfive-peKcent*-^^® ^
of. th e basic pay an d pro ceed in g th e re a fte r by in crem en ts o f $52 p er m o n th in basic
salary plus C .O .L .A . w ith a co rresp o n d in g in cre m en t o f $20 per m o n th in th e a m o u n t
o f m o n ey to be sacrificed, w ith persons receivingr salary plus C .O .L .A . a m o u n tin g .....
to $ 2 ,0 0 0 a n d higher per m o n th receiving no re lie f” .
5. A c co u n tin g O fficers are h ereb y in stru cted to pay th e ad ju sted C ost-of-L iving A llow ance to
eligible em ployees based o n th e above form ula w ith e ffe c t, from 1st F e b ru a ry , 1 9 8 7 . T h e
C o m p tro ller o f A c co u n ts will issue for use b y a c co u n tin g s ta ff a p p ro p ria te tab les to facilitate
th e a sc ertain m en t o f th e ad ju sted C ost-of-Living A llow ance w h ich w ill b e ap p licab le to th e
respective eligible em ployees. . _ . ........... :.. ....... ......... .............
6. In ad d itio n , T ec h n ical O fficers o f G o v ern m en t, for. exam ple th e C h ie f P erso n n el O ffic e r,-th e
C o m p tro ller o f A c co u n ts an d th e D irecto r o f B udgets m ay b e c o n su lte d in ..th e process o f
im p le m e n tatio n .

A. N. R. R o b in so n ;
M inister o f F in an ce a n d th e E co n o m y
 171

COMPTROLLER OF ACCOUNTS CIRCULAR NO. 15 DATED 29TO JUNE, 1987

. FROM; " Com ptroller ofA ccburits

TO: Permanent Secretaries and Heads o f D epartm ents

SUBJECT:

...... A djusted Cost of Living Allowance Payable.

to Employees Receiving Lower Levels o f Pay

i "refer to Ministry o f Finance and The Economy Circular No. 10 dated 19th. May, 1987, on
the above subject, which contain s:— ..... .......... ... - . '

(i) the statem ent o f the Honourable Minister o f Finance and The Econom y which was
made in theHouse o f Representatives on March 13th 1-987 ; and - ...: .......
(ii) instructions to Accounting Officers to pay the adjusted Cost o f Living Allowance"'
to eligible employees with effect from 1st February, 1987.
2. In accordance with the instructions contained in that Circular, I have provided Accounting
Officers with two Tables, A & B which are intended to facilitate the ascertainm ent o f the adjusted
Cost of Living Allowance which will be applicable to the respective eligible em ployees. . .

3. _ Accounting Officers g.re advised that the statem ent o f the H onourable Minister o f Finance and
The Economy in the House o f Representatives on March" 13th, 1987, is the policy guiHe on the
subject. This im portant point m ust be borne in mind at all times, and the determ ination o f the
adjusted Cost o f Living Allowance in each case m ust not be at variance with that statem ent.

4. For the purpose o f determ ining the Cost o f Living Allowance-payable, Accounting Officers
are requested to note that the term “ basic pay” rneans: —

(a) in respect o f Hourly, Daily and Weekly rated employees, “ Full p ay ” , which is defined
in the M emorandum o f Agreement as follows; —

■ “ the pay which a worker will earh for the normal working tim e on.... ............ .......
any day, or for any period in respect of which paym ent is to be
made,, calculated in accordance with the wage rates specified in
the Wages Schedule, including Cost of Living Allowance” .
It should be noted that “ Full pay” also includes acting allowance
and overtime pay.

- .(b ) in respect, o f monthly paid employees, ..basic salary plus C o st.o f Living Allowance and
includes any acting allowance and overtime pay. - ...

Monthly Paid Em ployees

5. Table A relates to m onthly paid employees and shows the adjusted m onthly Cost o f Living
Allowance payable to eligible employees at each point in the relevant salary scale. For example, an !
employee who is at the point o f $1,440 per m onth in Salary Range 7, is eligible for an adjusted
monthly Cost o f Living Allowance of $107.49.
b. W hen overtim e is w o rk e d , in o rd e r to d eterm in e th e salary ap p licab le to th e w o rk e r fo r th a t
m o n th ,, his basic salary as show n by t h e 1relevant point-4n“ his“salary--range~m ust“b e -a d d e d -to -th e -
o v ertim e payable for the m o n th .

7. ■■ W here the “ basic p a y ” falls b etw e en any tw o p o in ts in .th e . Salary Scale as,sh o w n .in ,T ab le. A,
th e Cost: o f Living A llow ance payable is d eterm in e d by taking th e C ost o f Living A llo w an ce a p p li­
cable to the low er p o in t o f the Salary Scale an d ad justing it d o w n w a rd s, b y th e fa c to r .3 8 5 fo r
cverv dollar above the-low er Salary Scale point. ................. .... ...•

E xam ple '

. Salary + O vertim e for M onth - : = - S l,4 5 3 " (S a y )ir.

N .B: This a m o u n t falls b etw e en p o in ts S I,418 a n d -S I,4 6 4 in R ange 6. .......

Salary + O vertim e = $ 1 ,4 5 3
N ex t L ow er P o in t = $ 1 ,4 1 8

D if fe re nc e $ 35

C .O .L .A . applicable to n e x t
low er p o in t ($ 1 ,4 1 8 ) ^ = $ 1 1 5 .9 6

Less D i f f e re n c e $35 x F a c to r o f .385 =. 1 3 .4 8

C .O .L .A . payable on $ 1 ,4 5 3 = $ 1 0 2 .4 8

D aily R a te d E m ployees

8. T ab le B relates to daily ra te d em ployees an d show s ,the. ad ju sted ra te o f C ost o f Living A llow ­

ance per h o u r in respect o f each eligible em p lo y ee a t-th e relevant p o in t in each class stip u la te d -in
th e D A I L Y R A T E D E M P L O Y E E S WA GE S S C HE D U L E. F o r ex a m p le , a C h eck er in Class 13
cu rre n tly at th e wage ra te p o in t o f $74.01 per day, will be eligible fo r an ad ju ste d ra te o f C o st o f
Living A llow ance o f .25«! p e r hour. .....

9. W hen overtim e is w o rk e d , in o rd e r to d eterm in e th e wage ra te p o in t ap p licab le to th e w o rk e r

for th a t d a y - jf h is te s it : ra te m ust be ad d ed to th e overtim e p ay a b le in a c co rd a n ce w ith A rticle IV (ii)
o f th e M em orandum o f A greem ent w hich states inter alia, th a t o v ertim e “ shall b e c o m p u te d and
paid for on th e basis o f each day standing b y itself.” T h e w age ra te p o in t so c a lc u la te d will
d e te rm in e th e h o u rly C ost o f Living A llow ance rate as given in T ab le B n o tw ith s ta n d in g th e class.

10. -Where: th e w age ra te as ca lcu lated in Paragraph 9 above, d o es n o t fall on a. p o in t.s h o w n in

T ab le B, th e C ost o f Living A llow ance per h o u r payable will be th a t a p p lic a b le -to th e n e x t low er
p o in t on th e T able. ...........: -••• :.- .......

P rep a ratio n o f P aysheets

11. All P aysheets sh o u ld be p re p are d in the n o rm al m an n er. E x tre m e care sh o u ld be ex ercised to

o b viate an y in co rrect p ay m en ts. ,
 173

Payment o f Arrears

12. Accounting Officers are reminded that paym ent o f the adjusted Cost o f Living Allowance
will take effect from 1st February, 1987. Consequently, arrears of adjusted Cost o f Living,Allow-
ance should be paid immediately. ..... ......................

G eneral.. ..........

13. The staff o f the Financial Management Branch o f the Treasury Division should be consulted
as may be necessary during the course of im plem entation.

V.R. D ean—Maharaj
C om ptroller o f A ccounts
 E X P L A N A T O R Y NO TES

T ab le A ,

T his - table show s the ad ju sted C ost o f Living A llo w a n c e -p a y a b le -to eligible m o n th ly -p a id
em ployees at each salary p o in t. ......

It is to b e n o te d th a t: —

(a) T h e ad ju sted C ost o f Living A llow ance was c o m p u te d in a c c o rd a n c e w ith th e

fo rm u la stated by the H o nourable M inister o f F in an ce an d the E c o n o m y in th e
Policy S ta te m e n t.

(b) T h e C ost o f Living A llow ance sacrificed at each salary p o in t w as c o m p u te d on a!

p r o rata basis taking th e form ula in to a c co u n t. -g; ■;

(c) T h e ad ju sted rate o f C ost o f Living A llow ance w as c o m p u te d to th e n earest cen t

per m o n th . .....

T able B

T his table show s th e ad ju sted rate o f C ost o f Living A llow ance P E R H O U R p ay a b le to eligible
d aily -rated em p lo y ees at p o in ts in each Class in the D a i l y - R a t e d E m p l o y e e s Wages Schedul e.
 175

TABLE A
. MONTHLY PAID EMPLOYEES
ADJUSTED COST OF LIVING ALLOWANCE,PAYABLE;,,,.
.... WITH EFFECT FROM 1ST FEBRUARY, 1987

Salary scale Cost o f living Salary scale Cost o f living

Range point allowance payable Range point allowance payable

" . ' ’"S

--------------- —- • • - ' — .... .... ........ .-- .... :
.. 1 560 -:
4 1,180 ...... 207.49 6 .... 61.34
1,213 ' 194.80 1,606 43.65
1,245 182.50 rr---.- • _• 1,649 r = .. . ; 27,11
1,278 169.80 " " -
1,322 152.88
136.34 : 7 1,22.9 188.65
1,365
~ 1,408.......... 119.80 ___ 1,261......... ' 176.34
1,461 99.42 .........1,304 159.80
1,502 83.65 1,350 142.11
1,545 67.11 1,395 124.80
1,588 50.57
........ 1,440 :. ......107.49
...... .......... ' 1,4.83 .... 90' 9 5 ,
5 ' ' 1,197 2 0 0 .9 6 ...
1,538 ’ 69.80
.1,232 . 187.50
1,582 M S : 52.88
1,264 175.19
.......1,628 3 5 .18:
1,306 159.04 .....

1,351 141.73 1,673 •..: ■...... 17.88...

1,396 124.42
1,442 106.73
8 1,242 183.65
1,492 87.50
1,538 69.80 1,278 169.80
1,582 52.88 1,328 150.57
1,628 35.19 1,374 132.88
1,423 114.03
6 1,210 195.96
1,474 94.42
1,245 182.50
.... .. ■ 1,519.." 77.11
1,282 168.27
1,328 150.57 J.:. ^ 1,568 58.26

1,372 133.65 ...... 1,616 39.80

1,418 115.96
1,662 22.11
1,464 98.27
1,515 78.65 1,711 3.20

25

I
 TABLE A
M O NTH LY PAID. EM PLOYEES-
A D JU S T E D COST O F L I V I N G A X L O W '^
E F F E C T FRO M 1ST F E B R U A R Y , 1 9 8 7 - C o n tin u e d

S alary scale C ost o f living S alary scale ' C o st o f living

R ange p o in t allow ance payable R ange ... ..., p o i n t .. allo w an ce p ay ab le

■ ■ ’ S • ....... J' / ...

9 1 ,2 6 0 ...... : 1 76.72...... • 12- ..-- - 1,357 1 3 9 .4 2

1,304 159.80 1,410 1 1 9 .0 3
1,351 ;. ..... 141.72 .... ................... - 1 ,4 6 4 ------- 9 8 .2 6
1,401 122.49 1,518 7 7 .4 9
1,446 105.18 1,570 5 7 .4 9

1,493 87.11 1,624 3 6 .7 2

1,543 ..... 67.88 1,678 . _ 1 5.95

1,598 46.72
1,648 27.49 13 1,396 1 2 4 .4 2
1,696 9.03 1,455 1 0 1 .7 2
1,515 7 8 .6 5
10 1,278 . ... 169.80
1,571
1,330 149.80
........ 1 ,6 3 0 ... :: :: .. 3 4 .4 2
1,382 129.80
1,688 . 12.11
1,432 110.57
1,482 91.34
1,533 . 71.73 14 .1 ,4 3 7 1 0 8 .6 5

1,582 52.88 1,493 ' ' ■' '8 7 .1 1

1,641 30.19 1,556 6 2 .8 8

1,688 12.11 - ..... ..... ,3 9 .4 2

1 ,680 . 1 5 .1 9

11 ■ 1,319 154.04 1,480 : s :: . 9 2 .1 1

15
1,369 134.80 1,543 6 7 .8 8
1,422 114.42 1,607 , 4 3 .2 7
1,474 ............ 94.42 : ;..,...r. i ,670 _ , 19 .0 4
.... .....

1,520 76.73 . r; • .

1,571 57.11 16 ....'.. 1,518 " 7 7 .5 0

1,624 36.73 1,587 ... 5 0 .9 6
1,686 12.88 1,654 .; 2 5 .1 9
 TABLE A
;_ MONTHLY PAID EMPLOYEES
ADJUSTED COST OF l.IVING ALLOWANCE PAYABLE WITH
. EFFECT FROM 1ST FEBRUARY, 1987 - Concluded -

Salary .scale Cost, o f living- Salary scale . Cost o f living ;

Range point .... allowance payable ....point ' allowance payable
Range

17 1,561 60.96
1,630 ,34.42 19 1,665 20.96...
1,7.02 6.71

18 1,617 39.42
1,693 10.18

Note:
No Cost o f Living Allowance is payable above Salary Scale Point o f S I,719.20.
 D A ILY R A TED E M PLO Y EES
A D JU S T E D C O ST O F L IV IN G A LLO W A N C E PA Y A B L E T O
DA ILY R A T E D EM PLO Y EES W ITH E F F E C T F R O M 1S T F E B R U A R Y , 1 9 8 7

‘C ost o f living allow ance

Wage ra te p o in t
.: p ayable per h o u r .
Class o f em ployees
.... $ ■ ........... .... ... ■ .....> i . *; ....... ■ ;.....

............ ' ........ 13 '...' - 74.01 ;

7 6.29 •1 4

k' ■'
O:
7 8 .5 7 -
75.24
7 8 .1 8 -05

15 7 3 .3 7 ' .2 8 :'
........... 7 6 .5 4 ' - . l 2 ‘/2

17 7 7 .9 0 .06

18
G rade II (G roup B) ... ......-...... 7 7 .4 7 : :: M t
G rade I (G roup C) ..... 7 7 .4 3 .08%

19 7 7 .6 4 .07%

20 .... 74.61 .2 2 .
v-.. •.
76.41 .13%
78.21 .04 %

21 7 6 .4 3 .13
7 2 .4 0 ■321/2
7 4 .4 8 .2 2 %
7 6 .5 6 .1 2 %
' 7 8 .6 4 .0 2 %
... . ’".'.v:.
22 - 7 6 . 4 0 .13%
... 78.51 , .03 :
76.56 .1 2 %
78.61 .03

23 76.40 * .13%
7 8 .3 9 .03%
 ,179

; TABLE B
DAILY RATED EMPLOYEES
. ADJUSTED COST OF LIVING ALLOWANCE PAYABLE TO DAILY R
■ EMPLOYEES WITH EFFECT FROM 1ST FEBRUARY, 1987 - C ontinued.....
Cost o f living allowance
.Wage rate point ;
.. . payable per hour .; . ;
Class o f employees
S t

24 - ~ 75.24“ -= -19
77.31 .09
79,38 .0 0 %

25 75.08 '.19%
77.07 .1 0
79.06 ■ .0 1 %

26 75.23 .19
77.15 .09%
79.07 .0172

27 72.89 : .30
75.48 .
78.07 .05%

28 74.43 . .23
?6.46; =■ .13
,'8.49 .03%

29 73.83 .2 5%
75.94
' 78.05 .05%

30 73.84 .25%
75.86 .16
77.88 .06

.. 31 72.45 ■ •32%
74.27 .23%
76.09 .15
77.91 .06
 TABLE B
D A IL Y R A T E D EM PLO Y EES
A D J U S T E D C O S T O F L I V I N G A L L O W A N C E P A Y A B L E T O D A IL Y j R A T E D

C ost o f living allb w an ce "

Wage rate p o in t . p ayable per h o u r
. Class o f em ployees
------ .
' ■ s ■' '; .■'•....." ..... it

■■ 32 . ■■................. 73.55 ;- .2'

75.56 ' .17%
. 77.57 ■; ...O'm
|r-T.

33 72.46 : .32%
74.66 . 2 l|%
I-

7 6 ,8 6 :i ..1 1

79.07 ’■ .0 L%-

72.16 .33%
1 ■
74.46 .22Yi
76.76 .1 1 %
j. -

79.07 -7 .0 1 %‘

73.05 .2 9%

75.05 .2 0
i
77.05 .1 0
.. i .
79.07 ^ .0 1 %

34 72.89 .30
74.93 .2 )%

76.97 .1 0 %
79.01 .o !l%

35 72.32 .3
74.49 .2 2 %
i
76.66 ■■ .1 2&S
■
r : ... 78.83 : .0 2

36 7-2.68 3 1 ..

7 4 .6 9 ' .2 1 %
76.70 .1 2

7 8 .7 2 . - .0 2 %
 181

TABLE B
:i DAILY RATED EMPLOYEES
ADJUSTED COST OF LIVING ALLOWANCE PAYABLE TO DAILY RATED
EMPLOYEES WITH EFFECT FROM. 1ST FEBRUARY, 1.987 — C o n tin u e d ' .

Wage rate point Cost o f living allowance

Class o f em ployees.... payable per h o u r .....

■ S • . .4 .

37 69.22 ;48
71.51 .37
; ■ 73.80 .26
76.10 : .15

38 69.59 .46
■ .... . ........ ' ..... ...- .. 71.74 ; - v35’/2
73.89 ' .25>/2
76.04 .15

39 68.48 .51'/2
. 70.96 ... .. .,. .39y2
73.44 .. ::.27Vi
................75.92 r ■ _151/i-

40 69.22 .48
.............. 7 1 .3 7 ;; .. .3 7 %
' 73.52 :: .27 .■;■
75.68 .17

41 .. 67.13 -58
68.70 ‘' .50'/2
70.27 .43- '
‘ 71.85 .35
67.68 .55
■ 69.07 .48%
. 70.46 ■■■ -.42':;-^
71.85 ' .35

~
 TABLE. B
DA ILY R A T E D EM PLO Y EES
A D JU ST E D C O ST O F L IV IN G A LLO W A N C E-PA Y A BLE TO D A IL Y R A T E D
EM PLO Y EES W ITH E F F E C T F R O M .1 ST F E B R U A R Y > 4 9 8 7 . C o n tin u e d
... C ost o f living allow an ce
Wage ra te p o in t
p ay ab le p er h o u r
Class o f em ployees ....
. s " .......... : ' i ... ■ .......

■■ ■ 42 .... . , 69-63 :- .46 -

67.51 56 ~
6 8 .2 1 ;' .52Vi :
68.91 .49/4 •
69.63 .46

. 43 ........ . 67.00 v .58V2

.... 67.84 i :5 4 ‘/2
6 8 .6 8 .50V2
69.52 A 6Vi

44 . . 6 6 .9 0 , < . ;5.?,,........
67.59 :. .5 5 !/2
68.28 '= .52'/2
68.98 .49

. 45 ' .. 66.58 , .60V4

■ •
67.28
67.98 .54
................. 6 8 . 6 8 = .50'/2

46 65.46 .6 6

66.39 . 6 IV2
67.32 .57
68.25 *5 2 */2

47 6 6 .5 8 . . 6 OV2
..... 67.38 . 561/l
6 8 .1 9 -- .53 ....
 183

. . , TABLE B ........ ...

DAILY RATED EMPLOYEES
ADJUSTED COST OF LIVING ALLOWANCE PAYABLE TO DAILY RATED
EMPLOYEES WITH EFFECT FROM 1ST FEBRUARY, 1987 - Concluded

Wage Cost. o f1 i.living

.. .0 . 1allowance
o rate rpoint ',... ’ . .........................
payable per hour
..... ............. _ .............

Class o f employees
. ■ s . - . . . i
48 ■' '' ^ ... 65.57 ....... ..... " : .65%''
66.26 . 6 2 ....
. 66.95 .58%
. 67.66 : ■.55% .
•. ■ 49 : .. ■ 64.66 .70
65.61 . .65
' -—-T..... . ........... 66.56 " .60%
67.52 .56
50 67.43 .56%
51 64.66 .70
65.35 ... . ... .6 6 %, .
66.04 : .63 •
66.74 ': .60

52 64.66 .70
......... 65.51 „ .65%
6 6 -37 ; .61%
64.96 ; \ 68%
66.37 .61%
53 62.32 .81„
63.00 :77%
63.69 .74%
54 57.04 1.06%
57.54 1.04
58k23 1 .0 0 %

5 8 -92 , .97%
58.51 .99%
■ .. ‘. . ■ 59.11 .96%
59.6,2 ... i • . .94 .
64.66 .70
Note:
No adjusted Cost o f Living Allowance is payable on daily wage rate above S79.47

26
 S f c C K J b l A K 1 A 1 L - lK L - U JL /n n . l y y j . j o \j r ± 7- tu — i s n - * u * * * j ~ >■

........... ■ TO: H eads o f D e p artm en t '

. SU B JEC T: .

Leave F acilities to O fficers A tte n d in g Civil Service

.... A ssociation C o n feren ce ........... ......

”~T am "'directed to inform you that, th e q u estio n o f the g ran t o f special leave facilities to o fficers
a tte n d in g co n feren ces, b o th local and ou tsid e o f th e C o lo n y , as deleg ates o f th e Civil Service
A ssociation has re cen tly b een considered.

It has been agreed in principle th a t subject to th e exigencies o f th e service special d u ty leave u p

to fo u rte e n (14) days per an n u m should be g ranted to o fficers a tte n d in g all such co n fe re n c e s o n
b e h a lf o f th e Civil Service A ssociation on the understanding, th a t officers.w ill be re aso n ab le in th eir-
d em an d s for a d d itio n al leave in any year in w hich th ey receive th e privilege o f such special d u ty
leave.

P.M. R enison
C olonial S ecretary
AGREEMENT
 187

TRINIDAD AND TOBAGO

THIS AGREEMENT, is made the day o f in the Year o f O ur

Lord one thousand nine hundred and eighty— " b etw e en ..............................................

Director o f Personnel -Adm inistration of Trinidad and Tobago acting-herein for. and ori behalf ..

of the Governm ent o f the said Trinidad and Tobago (hereinafter c a lle d “ the Governm ent ) o f

the One Part and r :.. ... ..... ......... - .... - ~

(hereinafter called “the person engaged” ) o f the O ther Part. ........

WHEREAS IT IS AGREED by and between the parties hereto as follows: —

1. The Governm ent shall employ the person engaged and the person engaged shall

diligently and faithfully perform the duties o f ■.r v..: -t;.

during the term o f em ploym ent and will

act in all respects according to the instructions or directions given by the Governm ent

through the Head o f M inistry/D epartm ent or other duly authorised officers. In this Agreem ent

the terms “Head o f the M inistry/D epartm ent” shall meah ~the person for the time beirig"actirig

as Head o f the M inistry/D epartm ent.

2. The comm encing salary of the person engaged shall be at the rate o f $ .... ,

per m onth in Salary Range per m onth (19 ).

3. This Agreem ent is subject to the Schedule hereto and the Schedule shall be read and

construed as part o f the Agreement.

4. The D irector o f Personnel Adm inistration o f Trinidad and Tobago shall not be in any

way personally liable for anything arising out o f this Agreem ent.............

IN WITNESS WHEREOF the parties hereto have hereunto set their hands the day

and year hereinabove w ritte n . : "

 SCHEDULE

TERM OF (i) S u b je ct to clauses 14, 15 an d 16 th e e m p lo y m e n t o f th e p erso n

engagem ent engaged shall, be for a p e rio d .p f; year(s) service c o m m e n c in g from
d ay o f .198 -

(ii) T h e term o f e m p lo y m e n t shall be d ee m e d to b e c o m p le te d o n the

day on w hich any leave g ran ted to th e perso n engaged in re s p e c t-o f
such p erio d o f service expires.

D U T IES T h e d u ties o f the person engaged shall include th e usu al d u tie s o f

th e office in w hich h e/sh e is e m p lo y e d a n d an y o th e r su ita b le d u ties
w hich th e G o v ern m en t m ay call u p o n -h im /h e r .to p e rfo rm ; T h e -p e rso n ,..
: engaged shall reside in such place a n d o c c u p y h im se lf/h e rs e lf in such
m an n er as th e G o v ern m en t th ro u g h its d u ly a u th o ris e d o ffic e rs shall
d ire c t and he/she shall n o t, eith er d ire c tly o r in d ire c tly , engage o r be
co n c ern e d in trad e or. in private p rofessional p ra c tic e , e x c e p t th a t private
. co n su ltin g o r specialist..p r^ c tit'e '^ p ^ M t^ ffi'd ia l-r^ c h ed u led v .h o u rs o f d u ty
shall be p e rm itte d , b u t shall d ev o te the w hole o f h is/h er: tim e and
a tte n tio n to the service o f the G o v e rn m e n t a n d shall use h is /h e r u tm o s t
ex e rtio n s to p ro m o te the in tere sts o f th e G o v e rn m en t. T h e p erson
■ engaged shall be subject to th e general o r d e p a rtm e n ta l re g u la tio n s and
in stru c tio n s in force for the tim e being. ..............

SALARY (i) F u ll salary will begin from th e d ay o f 1 98 -

(ii) T h e salary o f the person engaged m ay be liable to d e d u c tio n s u n d e r

•clauses 8 , 17 an d 18.

COUNTRY OF T h e c o u n try o f re c ru itm e n t o f th e p erso n engaged in re sp e c t o f

R E C R U IT M E N T h is/h er inw ard jo u rn e y to T rin id ad a n d T o b ag o shall b e
an d in resp ect o f h is/h er o u tw a rd jo u rn e y from T rin id a d an d T o b ag o
shall be ■ • ■ . ........

PA SSA G ES (i) “ Passages” in this A greem ent m eans an ec o n o m y air passage in

an airliner approved by the G o v e rn m e n t. “A m o u n t p aid fo r h is/h e r
passage an d fo r th a t o f h is/h e r spouse a n d ch ild re n ” m ean s th e to ta l
co st to the G o v ern m en t o f tra n s p o rtin g th e p erso n engaged a n d h is/h e r
spouse an d children and baggage to T rin id a d a n d T o b ag o . “ C h ild re n ” .,,
m eans ch ild ren u n d er tw e n ty ( 2 0 ) years o f age w h o are u n m a rrie d
a n d d e p e n d e n t o n the p erson engaged. • . ■• - ;....t v . ; . : . ..•■r

(ii) T h e G o v e rn m en t shall provide th e perso n engaged w ith rail fares

to the p o rt o f em b ark atio n a n d w ith passage to T rin id a d an d T b b ag o
for h im self/h erse lf and, if m arried, for h is/h e r spouse a n d ch ild ren
(if an y ), provided th a t th ey e ith e r ac c o m p a n y h im /h e r to T rin id a d
an d T o b ag o o r pro ceed to jo in h im /h e r w ith in tw elve m o n th s a fte r
th e d ate o f h is/h er d e p a rtu re from th e c o u n try o f re c ru itm e n t; and
 189

upon the satisfactory com pletion o f the tour of service and subject'ito™ ^
clause 16, with free passages back to the country o f recruitm ent for
him self/herself and, if married, for his/her spouse and children (if 'any)"^'^
provided that they came to Trinidad and Tobago under this Agreem ent,
... and provided that he/she claims..and..avails him self/herself, o f such
passages within one .m onth. o f the satisfactory., ..completion o f th e to u r , - :
o f service. - .

BAGGAGE 6. (i) The person engaged shall in addition to the baggage allowance on
ALLOWANCE his/her passage ticket, be eligible to receive an excess baggage allowance
... by air .freight up to a rnaximum o f 2 0 kilos or one,additional piece: o f
luggage each in respect of him self/herself, his/her spouse and children
(if any) over 2 years but under the age o f 2 0 years who are unm arried
...and are dependent on him /her. The dimensions of the-additional...piece,.,ni:
" ..o f baggage should conform with airline specifications in force for the time
being. ' " " " v ■ .... ; .... " ' ■ .... .

(ii) In addition to the excess baggage allowance by air freight m entioned

in sub-clause (i) above, the person engaged shall be eligible to receive an
excess baggage ailowan.ce ;by; sea,freight up to a maximum o f 1500 kilos
or 1.5 cubic metres for" “transporting his/her personal and household
effects to and from the country o f recruitm ent.

(iii) Should the person engaged give notice in writing to the G overnm ent
o f his/her intention to continue in its em ploym ent and prior to his/her
__ departure from T rinidad..and Tobago on post-contract leave, has..been ;
. offered and has accepted such further em ploym ent w ith G overnm ent,
he/she would not qualify to receive the excess baggage allowance o f 1500
kilos or 1.5 cubic metres by sea-freight m entioned at sub-clause (ii)
above in respect o f his/her return journey for the purpose o f such leave.

REFUND OF . 7. The person engaged shall be eligible to be refunded any reasonable

TRAVELLING incidental transport expenses incurred by him /her in travelling and in
EXPENSES . transporting his/her personal and household effects to and from the
country o f his/her recruitm ent. . .. .

QUARTERS 8. (i) Official quarters may be provided if it is possible to allocate such

quarters to the person engaged, but the Governm ent is under no obliga­
tion to provide such quarters at any time.

(ii) If quarters are provided the person engaged shall be required to pay
rent plus a further charge for any furniture, electrical appliances and
equipm ent supplied in accordance w ith the rates specified in the
Governm ent regulations in force from time to tim e .. .. ..'........

(iii) If quarters are not provided the person,.engaged shall be p erm itted
,. to obtain private rented premises. These premises shall first be approved,
graded and assessed by the General A dm inistration Division, M inistry
o f Finance and Planning in consultation w ith the Com missioner o f
Valuations. , .
 che G o v e rn m en t and the persdnv'erigagedV 'TheTG oveW m eW Y 1iH afe~slij^'..
be lim ited to the^ difference . b etw een . the a m o u n t w hich th e p erso n
engaged w o u ld norm ally be req u ired to pay for o fficial q u a rte rs o f ‘a
sim ilar, grade in accordance w ith existing re g u latio n s, a n d th e a p p ro v e d
- m o n th ly re n ta l o f the prem ises-as asse'sscd-by th e-G en eral A d m in is tra tio n - 1
D ivision, M inistry o f F inance and P lanning, in..c o n s u lta tio n ' 'w ith " th e
C om m issioner o f V aluations. . ;V

M O T O R CA R 9..T h e person engaged shall be req u ired b y th e G o v e rn m e n t to keep

LOAN AN D ...- an d use a m o to r vehicle in th e p e rfo rm an c e o f h is /h e r o fficial d u ties
•T R A V E L L IN G ' ■ a n d h e/sh e shall be eligible for aiv ad van c e to pu rch ase such a vehicle on
A LLO W A N C E th e sam e term s and c o n d itio n s applicable to public officers, fo r . th e tim e
(O N L Y W H ER E being. H e/she shall also be ■ eligible' :tc r receive travelling a n d - o th e r
A PPLIC A B LE) allow ances eq u iv alen t to th o se specified in th e T ravelling A llo w an ces
R eg u latio n s 1953 as am ended from tim e to tim e. 7 .7

G R A T U IT Y 10. T h e person engaged shall be eligible to receive g ra tu ity , a t. th e ra te

o f tw e n ty per ce n t ( 2 0 %) o f h is/h er gfoss.salary ea rn e d o n th e s a tis fa c to ry .
c o m p letio n o f th e period o f h is/h e r e m p lo y m e n t.

LEAVE OF 11. (i) T he, person engaged shall n o t be e n title d as o f right to a n y leave
A B SEN C E o f absence b u t on the te rm in a tio n o f h is/h e r re sid e n t service u n d e r th is
A g reem en t h e/sh e will be eligible^ provided th a t h is/h e r w o rk a n d c o n d u c t-
have been satisfacto ry , for vacation leave w ith fully pay a t th e ra te o f
tw en ty -e ig h t (28) days for each c o m p leted y ear o f re sid e n t service in
T rin id a d a n d T o b ag o accum ulative for th e p erio d o f h is/h e r c o n tra c t.
(ii) H ow ever, casual leave o f absence fro m w o rk w ith full p a y , u p to
- a m ax im u m o f fo u rte en (14) days p er a n n u m m ay be g ra n te d to th e .....
p erso n engaged. S uch casual le a v e -o f absence sh all,'b e d e d iic t’e d fro m v
th e an n u a l e n title m e n t o f tw en ty -e ig h t (2 8 ) d ay s.. In e x c e p tio n a l
circu m stan ces leave o f absence w ith h a lf pay m ay be g r a f te d to th e
p erson engaged a t any tim e for a p erio d .n o t e x c e ed ing fo u r c o n tin u o u s
m o n th s. ■ ' v:.-.-

SICK L E A V E 12. T h e persons engaged shall be e n title d to fo u rte e n (14) d a y s ’sick leave
p er a n n u m w ith full pay, provided h e/sh e te n d e rs a m edical c e rtific a te
w ritte n u n d e r th e hand o f a d u ly q u alified a n d re g istered m ed ical
p ra c titio n e r. ......

IL L -H E A L T H 13. (i) I f th e p erson engaged shall b e c o m p elled b y re aso n o f ill-h ealth

(n o t caused b y his ow n m isco n d u ct) to resign h is/h e r office o r i f a t a n y
tim e, it shall be certified b y a d u ly q u alified m edical o ffic e r e m p lo y e d
b y th e G o v e rn m en t th a t h e/sh e be in cap ab le b y reaso n o f a n y in firm ity
o f m ind o r b o d y , o f ren d erin g fu rth e r e ffic ie n t service in T rin id a d a n d
T o b ag o , th e G o v e rn m en t shall pay h im /h e r h is/h e r salary up to th e
d a te o f such resignation or ce rtific a tio n a n d shall, if h e/sh e is in T rin id a d
 191

and Tobago at the time, furnish him /her w ith a free passage to the
country o f recruitm ent for himself/herself, and, if married, for h is/h e r'
spouse and children (if any) provided that they came to Trinidad and
Tobago under this Agreement, and provided that he/she, claims and
..... avails him self/herself of such re tu ra passage within one m onth o f su ch _
resignation or certification, but the person engaged shall have no further
- . claim on the Government. ........... . ......... . ..... •.

(ii) A certificate signed by a Governm ent Medical Officer shall be conclu­

sive evidence on the question as to w hether or not the person engaged
' was compelled to resign his/her ..office by reason o f ill-health within the '
meaning o f this clause. ...• . . ...... r -■ . v-

DISMISSAL .14. . , If the person engaged at any time after the signing o f this Agreement. ..
“ shall neglect or refuse or from any cause (excepting ill-health not caused.
by his/her own misconduct as provided in clause 13) becomes unable t o ..
perform any o f his/her duties or to comply w ith any order including any
order given by a duly authorised representative o f the Governm ent o r ....
shall disclose any inform ationrespectingthe^ affairs_of the
to any unauthorised person or shall in any m anner m isconduct himself/ '
herself, the Government may dismiss him /her and on such dismissal all
rights and advantages reserved to him /her by this Agreem ent shall cease
.. and he/she shall be liable to repay on dem and, the am ount paid for or
on account o f his/her passage and that o f his/her spouse and children
---- (if any) to Trinidad and Tobago. ..... ...------------------- ----------...................... —

DETER­ 15. (i) The Governm ent may at any cime determ ine the em ploym ent o f the
MINATION person engaged on giving him /her three m onths notice in writing or on
paying him /her one m o n th ’s salary, and in either case if the person
engaged is in Trinidad, and.Tobago at the time,: furnishing him/her- w ith .. .
a free passage to the coun'ry o f recruitm ent for him self/herself;;and,"if:::::
married, for his/her spouse arid children (if any) provided that they Came
to Trinidad and Tobago under this Agreement and provided that he/she
claims and' avails him self/herself o f such return passage not later than
one m onth after the expiration o f his/her Agreem ent. The person engaged
shall not in either case-be entitled to salary on the return journey unless
specially granted by the Governm ent. , .

(ii) The person engaged riiay at any time while serving in Trinidad a n d :
Tobago determ ine his/her em ploym ent on giving to the Governm ent three
m onths’ notice in writing or on paying to the G overnm ent one m onth’s
salary and in either case repaying the am ount paid for his/her passage to
Trinidad and Tobago and for that o f his/her spouse and children. In.either .:
case, the person engaged and his/her spouse and 'ch'Udren'-'^if'-imyJ’-sh a l-t^
not be entitled to a free return passage to the country o f recruitm ent.

'iii) If the person engaged term inates his/her em ploym ent otherwise .
than in accordance with this Agreement he/she shall be liable to pay to
the Governm ent or to its duly authorised representatives as liquidated
damages one m o n th ’s salary and the am ount paid for or on account o f

27
 h is/h er passage to T rinidad and T o b ag o an d to r th a t o t in s/n er sp o u se auu
ch ild ren ( i f a n y ) . \. ..... ,, . . .

L IA B ILITY 16. In the event o f any pecuniary dam age arising from th e p erso n
TO M AKE - -engaged disregarding -or fa ilin ^ itC L ^ c o m p iy ;* ^ ^ :;^ .^ ^
GOOD ........ given by a duly au th o rised o fficer o r fro m any neglect o f ’dutyJvdva'tr--
DAM A GE soever o n his/her part, he/she m ay be liable to a d e d u c tio n from h is/h e r
salary to m ake good the dam age o r a n y p a rt th ere o f, th e a m o u n t o f
w hich shall be fixed by the G o v e rn m en t. ... ....................... . ........ .

S E C U R IT Y 1 7 ........... T he person engaged shall if so re q u ire d b y th e G o v e rn m en t p rovide

ju c h secu rity as the G o v e rn m en t m ay decide u p o n for the fa ith fu l and
h o n e st discharge o f h is/h er d u ties. A n y p rem iu m pay ab le in re sp e c t o f.
such secu rity m ay be d e d u c te d from h is/h e r salary by the G o v e rn m e n t. '

FU RTH ER 18. (i) T h re e m o n th s p rior to the c o m p le tio n o f th e to u r o f service the

EM PLO Y M EN T person engaged shall give n o tice in w ritin g to th e G o v e rn m en t w h e th e r
h e/sh e desires to rem ain in its e m p lo y m e n t, a n d the G o v e rn m e n t shall
..:..... th e re u p o n decide w h eth er it w ill o ffe r h im /h e r fu rth e r e m p lo y m e n t..........
,• (ii) I f the G o v ern m en t offers h im /h e r fu rth e r e m p lo y m e n t the
re -em p lo y m en t shall be on such term s a n d for such p erio d as m ay be
m u tu ally agreed. . ■;

M A R G IN A L 19. T h e M arginal N otes are for convenience on ly an d do n o t form

N O TE S p art o f th is A greem ent. ' .... : ...

S IG N E D b y the w ith in -n am ed )
in th e presence of: )
)
)
).
SIG N E D b y ’ )
T h e D ire cto r o f P ersonnel )
A d m in istratio n o f T rin id ad )
and T o b ag o )
in th e presence o f - )
 193.
TRINIDAD A ND TOBAGO

THIS AGREEMENT is made the day of ... : " in th e ' year o f Our

Lord, one thousand nine hundred and eighty between

B g m ^ e n w rS£me.taEy,
Ministry o f acting herein for and on

behali ot the Governm ent ot the said Republic (hereinafter called “ the G overnm ent”)

o f the One Part and

. in the Republic o f Trinidad and Tobago (hereinafter called “ the person engaged” ) o f the

O ther Part.

WHEREAS IT IS AGREED by and between the parties hereto as follows: —

1. The Governm ent shall employ the person engaged and the person engaged

shall diligently and faithfully perform tW/jxdiities .of-:

in the M inistry o f

during the term o f her engagement and will act in all respects according to the

instructions or directions given to her by the G overnm ent -through th e ' Head of

her Ministry or other duly authorised officers. In this Agreem ent the terrh" “ Head

o f her M inistry” shall mean the person for the time being acting as Head o f her

Ministry. .............. : "

2. The salary o f the person engaged shall be at rate o f

dollars per m onth in Range per m onth (19 ).

3. This Agreem ent is subject to the Schedule hereto and the Schedule shall

be read and construed as part o f the Agreement.

4. The Perm anent Secretary, Ministry of

shall not be in any way personally liable for anything: arising out o f this Agreement

IN WITNESS WHEREOF the parties hereto have hereunto' set their hands

the day and year first hereinabove w ritten..

T erm o f 1. (a) T he term o f the engagem ent o f the person engaged is fro rn .th e
E ngagem ent d ay o f one th o u san d nine h u n d re d an d eighty- u p ’ to ..

(b) T he term o f engagem ent shall be deem ed to be c o m p le te d o n th e d ay on

w hich any leave g ran ted to the person engaged in re sp e c t-o f such periocl o f service
expires.

D uties 2. T h e d u ties o f the person engaged shall include th e usual d u tie s o f th e office
in w hich he is engaged and any o th e r suitable d u ties w hich G o v e rn m e n t m ay call
u p o n .him to perform . T he person engaged m ay be re q u ired fro m tim e to- tim e to
p erfo rm d u ties in a position Higher than the office in w hich he is engaged in w hich
event he will be paid an ap p ro p riate acting allow ance. T h e p erso n engaged shall
o c c u p y h im self in such m anner as the G o v e rn m en t th ro u g h its d u ly a u th o rise d
o fficers shall d irect and he shall n o t e ith er d ire c tly or in d ire c tly engage or be
c o n c e rn e d in T ra d e, b u t shall devote th e w hole o f his tim e a n d a tte n tio n to th e
service o f the G o v ern m en t. .

D ed u ctio ns 3 .... T h e salary o f the person engaged shall b“e -liable' to d e d u c tio n s u n d e r clause
8 th e re o f.

Ill-health 4. (a) I f the person engaged shall be com pelled b y reaso n o f ill-health (n o t
caused by his ow n m isconduct) to resign his office o r if at a n y tim e it shall be
certified by a du ly qualified m edical o fficer em p lo y ed by th e G o v e rn m en t, th a t he
is incapable by reason o f bodily or m en tal in firm ity o f re n d erin g fu rth e r efficien t
service in the C o u n try , the G overnm ent shall pay him his salary up to th e d ate o f
such resignation or c e rtificatio n . .

(b) A certificate signed by a du ly qu alified o ffic e r e m p lo y e d b y the

G o v e rn m en t shall be conclusive evidence on the q u estio n w h e th e r o r n o t :the p erson
engaged was co m p elled to resign his office by reason o f ill-health w ith in the m eaning
o f this clause. . •

Dismissal 5. If the person engaged shall at any ''ttme~ne'glecT’OT •or'‘1^am"^hy"7:ausef

(e x cep tin g ill-health n o t caused by his ow n m isco n d u ct as p ro v id ed in C lause 4)
b eco m e unable to p erfo rm any o f his d u ties o r to co m p ly w ith an y o rd e r or shall
disclose any in fo rm a tio n respecting th e affairs o f G o v e rn m e n t to an y u n ­
a u th o rise d person or shall in any m anner m isco n d u ct h im self th e G o v e rn m e n t m ay
dism iss him and on such dism issal all rights an d advantages reserved to him by this
A g reem en t shall cease.

T erm in a tio n 6. T h e e m p lo y m e n t o f the person m ay be d e te rm in e d at a n y tim e a fte r th e

o f C o n tra c t e x p ira tio n o f th ree m o n th s from the d ate o f the co m m e n c e m e n t o f th is A g reem en t
b y e ith e r p a rty giving to the o th e r one m o n th ’s previous n o tice in writing;-
 195

Wrongful 7. In event o f the determ ination ot the engagement by the person engaged at any
Termination time prior to the expiration of three months from the com m encem ent o f the term
of Concract of the engagement for any reason other than ill-health o f the person engaged or o f
its determ ination by the person engaged after the said period o f three months
w ithout him first giving one m onth's notice ..o£_..su.ch._int£nded..t£nminatiqn( the.
person engaged shall pay to the Government a sum equal to one m o n th ’s salary
as liquidated damages.

Liability to 8. In the event o f any pecuniary damage arising from the person engaged
make good disregarding or failing to comply with any order.or--departm ental. instruction-or-
damage from any neglect of duty whatsoever on his part he may be liable to a deduction
in his salary to make good the damage or any part thereof the am ount o f which
damage shall be fixed by the Government.

Leave of 9. The person engaged shall be eligible for casual absences from duty, sick and
Absence vacation leave at the rates for the time being in force.

Standing 10. The person engaged shall be'subject, co che General or Standing .O rders.of the
Orders - Government. ■ "" ■ • ■

Gratuity 11. On the satisfactory com pletion of the term o f em ploym ent, or if the employ-
,f. ment is, term inated by the State other than for cause o f unsatisfactory performance
by the person engaged, or if the person engaged dies during the period o f employ^
m ent but his work and conduct had been satisfactory, the person engaged (or his
. lega.1 personal representative) shall be paid a gratuity'equivalent -to: twenty,.percent.
(20%) o f gross salary earned over the period of em ploym ent. Such gratuity shall be
liable to deductions for tax purposes.

Marginal:: 12. The Marginal Notes are for convenience only and do not form part o f this
Notes ....... Agreement. ..... ........ ■■■ ....... ..............

SIGNED by the within named

in the presence of: —

■
SIGNED by the D irector o f
Personnel Adm inistration o f
)
the Republic O f Trinidad and
)
in the presence of: — ■