Company Name: Copy No:

ASBM INDUSTRIAL PLC Document No: ASBM/FD/P/03

Title: Page 1 of 6
Material Handling and Storage Revision No:00
Procedure Effective Date:20/05/2019

Prepared/Revised by: Abduishkur Mossa Position: Finance Manager

Date 10/05/2019 Signature:
Approved By Abiy Gidey Position: General Manager
Date 20/05/2019 Signature:

Contents
1. PURPOSE................................................................................................................................................................................2
2. SCOPE.....................................................................................................................................................................................2
3. REFERENCE...........................................................................................................................................................................2
4. PROCESS OWNER.................................................................................................................................................................2
5. DEFINITIONS AND ABREVIATIONS.................................................................................................................................2
5.1. Definitions................................................................................................................................................................................2
5.2. Abbreviations...........................................................................................................................................................................3
6. PROCEDURE..........................................................................................................................................................................4
6.1. Process Flow............................................................................................................................................................................4
6.2. Process description...................................................................................................................................................................5
6.3. Additional description..............................................................................................................................................................5
7. RECORDS...............................................................................................................................................................................6
8. RELATED DOCUMENTS......................................................................................................................................................6
9. REVISION HISTORY.............................................................................................................................................................6

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 Company Name: Copy No:
ASBM INDUSTRIAL PLC Document No: ASBM/FD/P/03
Title: Page 2 of 6
Material Handling and Storage Revision No:00
Procedure Effective Date:20/05/2019

1. PURPOSE
The purpose of this procedure is to details the process how materials/products are handled, stored and
delivered in a controlled manner to prevent damage and deterioration within ASBM Industrial PLC.

2. SCOPE
This procedure is applicable on handling, storage and delivering of all materials/products of ASBM
Industrial PLC.

3. REFERENCE
ISO 9001: 2015 Quality Management System – Requirements
ISO 9000: 2015 Quality Management Systems-Fundamentals & Vocabulary

4. PROCESS OWNER
Finance and Supply Department is responsible for the effective implementation of this document.

5. DEFINITIONS AND ABREVIATIONS

5.1. Definitions
For the purpose of this procedure the definitions given on ISO 9000:2015 and the following definitions
apply.

Materials: All raw materials, ingredients and other goods which are listed under document and available at
specified period and place, also that can be put in use.

Storage: a place where all materials such as purchased products, raw materials (ingredients) packaging
materials etc. are being kept.

Equipment: a machine or instrument which is used for production purpose, for locomotion or else for
welding whereas installed in the plant.

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ASBM INDUSTRIAL PLC Document No: ASBM/FD/P/03
Title: Page 3 of 6
Material Handling and Storage Revision No:00
Procedure Effective Date:20/05/2019

5.2. Abbreviations

GM: General Manager

FM: Factory Manager
FLW: Flowchart
M&S: Marketing & Sales
MR: Management Representative
PR: Purchase Requisition
PO: Purchase Order
SR: Store Request
GRN: Good Receiving Note
PES: Purchase Evaluation Sheet
FSS: Financial and Supplies Services
HR: Human Resource and Administration Service
QM/ MR: Quality Manager/ Management Representative
QMS: Quality Management System
SIV: Store Issue Voucher

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ASBM INDUSTRIAL PLC Document No: ASBM/FD/P/03
Title: Page 4 of 6
Material Handling and Storage Revision No:00
Procedure Effective Date:20/05/2019

6. PROCEDURE
6.1. Process Flow
Material handling and storage procedure
Input Process Flow Out put Responsibility
Raw material 1.Goods received Purchaser
Purchased Submitting goods 1 Store keeper
product
Used property
2.checked Stores head
Received Evaluating, Weighting, counting, materials
and recording 2
goods

Preparation & inspection of storage area 3 3.inspection Store keeper

Checked report
materials
Materials receiving 4 4.received Store keeper
material Purchase
Inspection initiator
report
Arranging (stacking) 5. Stored
Received (FIFO SYSTEM) 5 materials Store keeper
material
6.protected,
Storage & protection 6 stored materials Store keeper
Stored material

Communicating 7 7.notified
Protected,  Customer Stores head
stored  Purchase initiator
materials Delivery of goods 8 8. store issue
voucher
Notification
letter(slip) Store keeper
Store
requisition

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ASBM INDUSTRIAL PLC Document No: ASBM/FD/P/03
Title: Page 5 of 6
Material Handling and Storage Revision No:00
Procedure Effective Date:20/05/2019

6.2. Process description

1 The materials delivered could be purchased items (Consumables, Stationary etc) , used
materials that needs storage and protection from deterioration until it is supplied to the end user

2 The materials upon arrival to the stores shall be inspected, weighed, counted, monitored,
measured and recorded. In the inspection of the purchased materials: -
- As per the required specification
- Labeling
- Expiry date
- Quantity
- Packaging
- Spare parts
- Fulfillment of accessories
If the material purchased found to be unacceptable. It shall be rejected and reasons for
rejections shall be recorded
During evaluation of the material request the following points shall be taken into consideration
- Purpose of the material
- Value of the material
- The need of material
- Safety consideration

3 Before receiving the product, the storage area is prepared, checked and inspected so that there is
enough and appropriate space for the material.
4 Goods Receiving Note (GRN) is prepared and the material received.
5 The materials are arranged and stacked in accordance with stacking requirement in such a way
that FIFO system is applicable.
6 The materials are stored and protected from any damage as far as it is under store's custody and
occasionally inspected and necessary measures are taken.
7 The customer (if any) and the purchase initiator shall be informed for the new arrivals of the
materials.
8 All materials in the store shall be handled and stored in accordance with materials handling and
storage in order to detect deterioration, condition of the item in stock shall be assessed at
appropriate interval and computer for balancing into computer/record before delivery/sales

6.3. Additional description

 Knowledge of product hazardous is essential pre-requisite to the safe ware housing of all pesticides
raw materials, products and packaging materials.
 Locations and building of store construction should be well designed/safe or protected
 The warehouse should be well ventilated, where possible natural ventilation should be provided by
vents located in the upper and lower walls and in the roof if possible.
 Ware house should have controlled temperature system
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ASBM INDUSTRIAL PLC Document No: ASBM/FD/P/03
Title: Page 6 of 6
Material Handling and Storage Revision No:00
Procedure Effective Date:20/05/2019

 The safe handling of products into and out of the store and maintenance of records relating to such
movements.
 The occupational health and safety of the operational staff
 The training of the staff and personnel
 The protection of the environment
 Planning of procedures

7. RECORDS
 The storekeeper shall be responsible for keeping the following records
 Filled item request form
 Filled purchase order form
 Filled receiving form
 Filled store issue voucher

8. RELATED DOCUMENTS

Document Number Document Title

ASBM/FD/F/10 Local purchase order form
ASBM/GM/F/16 Goods receiving notes
ASBM/ GM /F/07 Stores delivery order
ASBM/FD/P/04 Purchase procedure

9. REVISION HISTORY
Revision no. Description of change Effective Date
00 Initial release 20/05/2019

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