WEEK 3 – EXCEL

INTRODUCING EXCEL
• Microsoft Office Excel 2007 (or Excel) is a computer
program used to enter, analyze, and present quantitative
data
• A spreadsheet is a collection of text and numbers laid out in
a rectangular grid.
• Often used in business for budgeting, inventory management, and
decision making
• What-if analysis lets you change one or more values in a
spreadsheet and then assess the effect those changes have
on the calculated values
INTRODUCING EXCEL
PARTS OF THE EXCEL WINDOW
EXCEL WINDOW ELEMENTS
NAVIGATING
 TEXT, NUMBERS AND DATES

• Text data is a combination of letters, numbers, and

some symbols. (By default, they are aligned to left)
• Number data is any numerical value that can be
used in a mathematical calculation (By default, they
are aligned to right)
• Date and time data are commonly recognized
formats for date and time values
 CHANGING THE COLUMM WIDTH
AND ROW HEIGHT
• Drag the right border of the column heading left to decrease the column width or
right to increase the column width
• Drag the bottom border of the row heading up to decrease the row height or down
to increase the row height
or
• Double-click the right border of a column heading or the bottom border of a row
heading to AutoFit the column or row to the cell contents (or select one or more
column or rows, click the Home tab on the Ribbon, click the Format button in the
Cells group, and then click AutoFit Column Width or AutoFit Row Height)
or
• Select one or more columns or rows
• Click the Home tab on the Ribbon, click the Format button in the Cells group, and
then click Column Width or Row Height
• Enter the column width or row height you want, and then click the OK button
 DELETING OR CLEARING ROW OR
COLUMM
• Clearing data from a worksheet removes the data but leaves the blank cells
• Deleting data from the worksheet removes both the data and the cells
EXPENSES JAN FEB JUN JUL
Advertising 9360 8960 12400 12400 70120
Cost of Goods 135720 129920 179800 179800 1016740
Salary 30000 30000 30000 30000 180000
Lease 19000 19000 19000 19000 114000
EXPENSES JAN FEB MAR APR JUN JUL Miscellene 16000 16000 16000 16000 96000
Advertising 9360 8960 12800 14200 12400 12400 70120 Overhead 22000 22000 22000 22000 132000
Cost of Goods 135720 129920 185600 205900 179800 179800 1016740 Total Expenses 232080 225880 279200 279200 1608860
Salary 30000 30000 30000 30000 30000 30000 180000
Lease 19000 19000 19000 19000 19000 19000 114000 EXPENSES JAN FEB JUN JUL
Miscellene 16000 16000 16000 16000 16000 16000 96000 Advertising 9360 8960 12400 12400 70120
Overhead 22000 22000 22000 22000 22000 22000 132000 Cost of Goods 135720 129920 179800 179800 1016740
Total Expenses 232080 225880 285400 307100 279200 279200 1608860 Salary 30000 30000 30000 30000 180000
Lease 19000 19000 19000 19000 114000
Miscellene 16000 16000 16000 16000 96000
Overhead 22000 22000 22000 22000 132000
Total Expenses 232080 225880 279200 279200 1608860
 CELLS AND CELL RANGES

• A group of cells is called a cell range or range

• An adjacent range is a single rectangular block of
cells
• A nonadjacent range consists of two or more distinct
adjacent ranges
• A range reference indicates the location and size of
a cell range
 SELECTING CELL RANGES
To select an adjacent range:
• Click the cell in the upper-left corner of the adjacent range, drag the pointer to the
cell in the lower-right corner of the adjacent range, and then release the mouse
button
or
• Click the cell in the upper-left corner of the adjacent range, press the Shift key as
you click the cell in the lower-right corner of the adjacent range, and then release
the Shift key
To select a nonadjacent range of cells:
• Select a cell or an adjacent range, press the Ctrl key as you select each additional
cell or adjacent range, and then release the Ctrl key
To select all the cells in a worksheet:
• Click the Select All button located at the intersection of the row and column
headings (or press the Ctrl+A keys)
SELECTING CELL RANGES
 CONTINUE WITH AN EXAMPLE
• Entering Data
• Edit Delete Copy Data
• Previewing and Printing Worksheets
• Chancing the Column Width , Row Height
• Zooming the Worksheet
• Formatting Numbers
• Cell Alignment
• References,Comments
• Functions, Formulas
 ENTERING DATA

Cell Selector
Goto
You
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B2
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Type down
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press ENTER. a entry
character.
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 EDIT – DELETE - COPY

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 EDIT – DELETE - COPY

Then select cells

C13 to G15 and
CUT, COPY, press
PASTEpaste
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cell B5 again.
change
Now select
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contents
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FORMULAS
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B15
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copy cells.
 EDIT – DELETE - COPY

Data formats in
Excel include:
General, Number
YouCurrency,
can change
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can
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of
cells
Date, usingAlignment,
Format,
Time
FormatCells...
Percentage, Menu
Fonts, Borders,
Fraction
item.
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Background, from
Special, Custom
this dialog box.
 FUNCTIONS - FORMULAS

1. Select cells through B10

Againtowe G10.observe that the
correct
2.
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toNow
=B7*4%
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Formulas
formulas
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automatically.
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using
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Press=C5+C6
6. using same in C7.
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 USING FUNCTIONS
SYMBOL MEANING

• = Equal to
• < Less Than
• > Greater Than
• <= Less than or equal to
• >= Greater than or equal to
• <> Not Equal to
• NOT Logical NOT
• OR Logical OR
• AND Logical AND
 FUNCTIONS - FORMULAS

Now
Range references
• Goto cell B18 and
Excel
Using proposes
Press blank
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functions youa cancells.
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button.
select the range B18 to
G18.to
Now automatically
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copy
increase the function
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Excel
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H8
of the formula
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command
Command.
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formula.
 FUNCTIONS - FORMULAS
Name Box as
drop down Dialog-box reduced to a single bar to
list allow easy access to worksheet.
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Hide dialog
box to select
range.
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utility.
 REFERENCES - COMMENTS

Enter
To view the
Red triangle
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comment to
text box.
comment Reference
To clarify
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 CHANGING COLUMN WIDTH

Drag the column

Column Width
divider
All The
the line
column
cells located
Now in width
the
you to can
selected
can be quickly
columns
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the have
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you see,
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a column
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entering
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information
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worksheet
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 CELL ALIGNMENT

Select cells from A5 to

A7 andthat
Observe A10the
to A16 by
contents
Now open
using
of the CTRL key.
selected This time
are we will set Left
Format/Cells andcells
select
indended alignment and
Alignment2 tab.
levels.
Indentation level to 2.

You can set cell

alignment to any item in
this drop-down box.
 INSERTING ROWS / COLUMMS

You may want to insert rows

after
You mayfilling
Goto A3
alsosome
and parts
insert Selectof the
columns
by Insert/Rows
choosing worksheet.
item from the
Insert/Columns.
Youmenumay do this by
bar.
choosing Insert/Rows.
 CENTERING ACROSS A SELECTION

You maySelectwant to set a

cells
Lets Press
makefor
heading Merge
ouryour and at C3
heading
from A2workbook,
Center
visible button
centered.
on the on
to I2workbook.
format toolbar.
 CHANGING FONTS AND FONT STYLES

You want to improve the

Font settings
Select are
worksheet appearence
Double-click by
Times common
New Roman to allformat
from
Now enhancing
Select
selectMove
range the
painter.
Finally,
Select
toB4
font-face
Office you
B6
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through
want
family
drop from
toPress
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to
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of format
the
to Set title.
rowbold
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font
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select the
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down font
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headings.
Format/Columns/AutoFit
Selection...
 PRINTING - ORIENTATION
• You can you CTRL+P to see the print screen
• Headers and Footers can be edited from the print screen
• Layout can be changed between Portrait and Landscape
• In portrait orientation, the page is taller than it is wide
• In landscape orientation, the page is wider than it is tall
• By default, Excel displays pages in portrait orientation
• To change the page orientation:
• Click the Page Layout tab on the Ribbon
• In the Page Setup group, click the Orientation button, and then click Landscape
• The page orientation switches to landscape
 CREATING CHARTS
• A chart, or graph, is a visual representation of a set of data
• Select the data source with the range of data you want to
chart
• In the Charts group on the Insert tab, click a chart type, and
then click a chart subtype in the Chart gallery
• In the Location group on the Chart Tools Design tab, click
the Move Chart button to place the chart in a chart sheet
or embed it into a worksheet
CHART TYPES
 SELECTING A CHART TYPE
• Click the Insert tab on the Ribbon • By default, a chart is inserted as an
• In the Charts group, click the Pie embedded chart, which means the
button chart is placed in a worksheet next
to its data source
• You can also place a chart in a
chart sheet. In the Location group
on the Chart Tools Design tab, click
the Move Chart button
CHOOSING A CHART STYLE AND
LAYOUT
 MORE ON CHARTS

• You can modify • Background

• Type • 3D Options
• Title • Values
• Legend • Axes
• Labels • Etc.
• Colors
END OF WEEK 3
Hakan BOZLU