VOLUME I

COMPENDIUM OF INSTRUCTIONS

Volume I

TOPICS COVERED

 ADHOC COMMITTEE
 ALLOWANCES
 ACR/APAR/ANNUAL ASSESSMENT REPORT
 ANNUAL PROPERTY RETURNS
 APPOINTING/DISCIPLINARY/APELLATE AUTHORITIES
 BUSINESS OF THE GOVT. OF GOA (ALLOCATION) RULES, 1987
 CAR/SCOOTER ADVANCE
 CABINET
 COMPASSIONATE APPOINTMENT
 CONTRACT APPOINTMENT/ENGAGEMENT OF CONSULTANTS/EXTENSION
BEYOND SUPERANNUATION/RE-EMPLOYED PENSIONER
 DATE OF BIRTH FOR THE PURPOSE OF EMPLOYMENT
 DEPARTMENTAL DISPOSAL OF BUSINESS
 ENTITLEMENT TO SECRETARIES/HOD’S ETC
 FILLING UP OF POSTS
 FINANCIAL UPGRADATION
 FUEL QUOTA/PURCHASE AND USE OF VEHICLE
 GOA CIVIL SERVICE
 GOA GOVT. EMPLOYEES (REDRESSAL OF GRIEVANCES FORUM)
SCHEME/REDRESSAL OF GRIEVANCES
 GOA POLICE SERVICE RULES

*****
1st Edition
December, 2020

Updated—July, 2021

© Government of Goa

Price:

Compiled and edited by:

Shri Yetindra M. Maralkar, IAS
Secretary, GPSC, Panaji-Goa

Published by:
Department of Personnel,
Secretariat, Porvorim-Goa.

Printed at:
Government Printing Press,
Panaji-Goa.

DISCLAIMER

Every effort has been made to make the Compendium free from any factual
errors, but yet some errors could remain. Readers/Departments are requested
and advised to refer the Circulars/Notifications/OMs, in its full context (and the
original source of publication). If any error is noticed, Department of Personnel
may be informed of the same for correction.
DR. PRAMOD SAWANT
CHIEF MINISTER, GOA

FOREWORD

It gives me immense pleasure to note that the Government is publishing a

Compendium of Instructions in multiple volumes comprising of various standing
instructions issued by the key departments. A herculean task has been completed, by
compiling age old instructions which are relevant for the day today administration.
I congratulate Shri Yetindra Maralkar, Secretary, Goa Public Service Commission
who has completed this task in a comprehensive manner. His hard work, efforts and
experience in Personnel Department has yielded dividends in the administration in
the form of this compendium.

I sincerely hope that the administration will use this compendium for
reference. This publication is intended to reduce the burden of the officials for search
of instructions at many places. This will enable the Departments to prepare the
proposals with references and clarity enabling an informed decision.

I once again compliment Shri Maralkar and extend best wishes for
his career.

(Dr. Pramod Sawant)

Chief Minister
PARIMAL RAI, IAS
CHIEF SECRETARY

FOREWORD
It gives me immense pleasure to know that the Government of Goa has decided
to publish a Compendium of various Rules, Office Memoranda, Circulars and other
important instructions issued by the Government of Goa from time to time, with the
efforts of Shri Yetindra M. Maralkar, Secretary, Goa Public Service Commission
along with the Department of Personnel, Government of Goa.

Shri Yetindra M. Maralkar has taken great pains to collect the vast tranche of
various administrative rules, instruction, guidelines, office memoranda issued by
Government of Goa since the liberation of Goa. The Compendium has meticulously
arranged instructions, department wise, and also sub-categorized it subject wise for
ease of reference. This Compendium personifies the hard work and methodical
working of Shri Yetindra M. Maralkar and I am sure it will inspire and encourage
other Departments to take up similar initiatives in sync with the motto of the
Government of a transparent and rule based Governance.

This Compendium will help the Government officials across various

departments and will act as a useful aid in performance of their day-to-day duties, to
a greater efficiency. Through this Compendium, it is our endeavour to share and
disseminate the knowledge of Government procedures and practices and it will be
an important guide to empower the general public on understanding how
Government functions.

I am sure that this Compendium will be a valuable reference for Government

employees and public, and will encourage all of us to adopt speed with transparency
in decision making. I earnestly hope this Compendium will be found useful by all
concerned.

PARIMAL RAI
Chief Secretary
 PREFACE

......................................................................................................................................................
“The essence of a happy life and a peaceful society lies in
one sentence– What can I Give ? ” —A.P.J. Abdul Kalam
......................................................................................................................................................

The Government issues numerous Circular(s)/OMs/Instructions to delineate the

process of implementation of Rules and to simplify the procedures in the administration.
The departments have to search for instructions at many places and sometimes in archival
files for processing the proposals. A need was felt for codifying of all the instructions issued
by various departments. With this thought and objective, the work of Compendium was
initiated.

An attempt has been made, perhaps for the first time in the State administration to
cover major departments and key subjects, under one index. This compendium is a
compilation of instructions issued by key departments such as Personnel, Finance,
Administrative Reforms, Vigilance, Public Health, Social Welfare et al. A comprehensive
index of all the instructions will navigate the reader through the compendium. Inspite of the
best efforts, there could be some OMs/Orders/Instructions which may not have been
available for inclusion in this edition.

This publication will enable departments to process the proposal in accordance with
the extant instructions available as a ready reckoner. The bureaucracy as well as members of
the public at large will benefit from this compendium to refer and use the instructions for
the general good. This is a step towards comprehensive disclosure of all the Government
instructions and memoranda at a single place for a more transparent and responsive
governance and informed citizenry.

Acknowledgments…
First and foremost, I would like to place on record my sincere thanks to our young
and dynamic Chief Minister Dr. Pramod Sawant for his unconditional support in preparation
of this Compendium. This publication would probably not have been possible without his
encouragement.

I would like to thank our respected Chief Secretary, Shri Parimal Rai, IAS who backed
this initiative whole heartedly and was instrumental in completing the compilation in the
time frame. His unflagging enthusiasm has been the driver to shape the Compendium.

My profound thanks to Shri Jose Manuel Noronha, Hon’ble Chairman, Goa Public Service
Commission for his co-operation and guidance.
 My fond gratitude to, Shri Sharad G. Marathe, Ombudsman (former Addl. Secy. (Law),
Government of Goa) and Shri N. D. Agarwal, ex-Collector & District Magistrate (South Goa), both
my colleagues for inspiration. They have been skilfully steering the completion of this work,
all throughout with their valued interventions.

I remain grateful to Shri Harish Adconkar, Joint Secretary (Personnel),

Shri. Umeshchandra Joshi, Director (Social Welfare) and Shri Shashank Thakur, Under Secretary
(Personnel) for their continued support and for putting in all efforts in publishing this
Compendium.

My sincere thanks to the staff members of Secretariat and especially of Personnel

Department, particularly, Shri Anil Shirodkar, Section Officer (Personnel), Shri Sushant Sinari,
Assistant, Smt. Sabina Beig, Stenographer, Shri Puneet Akarkar, Multi Tasking Staff who have
worked vigorously in their association with the work of compilation.

I thank the Officers & staff members of GPSC who have rendered their assistance to the
publication of this Compendium. I also thank Shri Mahesh Vengurlekar, Principal and
Shri Wilfred Goes, Asst. Professor of Goa College of Art for their contribution in designing the
Cover page.

Thanks to my family members Mrs. Sejal, Yukta and Saanvi for giving me the liberty
and luxury of extended timings at workplace for completing the task.

I express my gratitude towards my colleague, late Shri Damodar Shanke,

ex-Director, Shri Rajendra Mirajkar, Director of Printing and Stationery, Shri Andre T. Pereira,
Dy. Director (Tech.) and his team specially Shri Adam A. Khan (Overseer Composing) and
Smt. Neeta Lourenco (Typesetter), for completing this arduous process of printing within the
limits of time. They can never be acknowledged adequately.
.

(Yetindra M. Maralkar, IAS)

Secretary,
Goa Public Service Commission
Compendium i Index

ADHOC COMMITTEE
O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Personnel 10/1/77-PER(Part-II) 19/10/2009 Instruction reg. action based on 2
(GOG) Adhoc Committee Report should
be with the approval of the Govt.
ALLOWANCES
I. Washing Allowances
1. Finance 8/5/2007-Fin (R&C) 05/05/2008 Grant of washing allowance to 4
(R&C) (1) Drivers and Group “D” staff as
(GOG) recommended by Vth Pay
Commission Corrigendum to
O.M. dated 01/04/2008
2. Finance 8/5/2007-Fin (R&C) 01/04/2008 Grant of washing allowance to 4
(R&C) (1) Drivers and Group “D” staff as
(GOG) recommended by Vth Pay
Commission-in continuation to
O.M. dated 03/04/2007
3. Finance 8/5/2007-Fin (R&C) 03/04/2007 Grant of washing allowance to 4
(R&C) (1) Drivers and Group “D” staff as
(GOG) recommended by Vth Pay
Commission
II. Transport/Travelling Allowance
1. Vigilance ACB/VIG/ 17/10/2018 Non admissibility of Transport 5
(GOG) /Com-30/2011/21816 Allowance those who have been
provided with the facility of
Govt./hired vehicle
2. Ministry of 21/5/2017-E.II(B) 02/08/2017 10/08/2017 Implementation of the 5
Finance Read order Adopted by the recommendation of the 7th
(GOI) dated State Govt. for Central Pay Commission
Finance R&C 8/1/2016-Fin(R&C) 10/08/2017 its implement- relating to grant of Transport
ation Allowance to Central Govt.
(GOG) issued by
prospectively Employees.- Partial
Finance w.e.f.
(R&C) modification
01/08/2017
3. Ministry of 19030/1/2017-E.IV 13/07/2017 25/10/2017 Travelling Allowance Rules- 6
Finance 19030/1/2017E.IV 18/08/2017 implementation of the Seventh
(GOI) Central Pay Commission
19030/1/2017E.IV 04/09/2017
Finance R&C
(GOG)
8/1/2016-Fin(R&C)
4. Ministry of 21/5/2017-E.II(B) 07/07/2017 25/07/2017 Implementation of the 8
Finance Adopted by recommendation of the 7th
(GOI) the State Govt. Central Pay Commission
for its relating to grant of Transport
implementati- Allowance to Central Govt.
Finance R&C 8/1/2016-Fin(R&C) on
Employees.
(GOG) prospectively
w. e. f.
01/08/2017
5. Ministry of 21(2)/2016-E.II(B) 19/08/2016 03/01/2017 Admissibility of Transport 12
Finance allowance in the cases of office
(GOI) - the officers who are not
entitled for the official car are
Finance R&C 8/7/2008-Fin(R&C) not entitled to opt for Transport
(GOG) allowance@ Rs. 7000/-
6. Ministry of 19030/3/2008-E.IV 08/06/2010 12/07/2010 Travelling Allowance Rules – 13
Finance Implementation of the Sixth
(GOI) Central Pay Commission
Finance R&C 8/7/2008-
(GOG) Fin(R&C)/Part 1
Compendium ii Index

7. Ministry of 21(2)/2008-E.II(B) 05/03/2009 30/06/2009 Rate of Transport Allowance in 14

Finance the case of officers of All India
(GOI) /Group "A" services appointed
Finance R&C 8/8/2006-Fin(R&C) at the Centre on deputation basis
(GOG) as Directors/equivalent
8. Ministry of 19030/3/2008-E.IV 18/02/2009 20/05/2009 Travelling Allowance Rules – 14
Finance Implementation of the Sixth
(GOI) Central Pay Commission –
Finance R&C 8/9/2008- Corrigendum to O.M. no.
(GOG) Fin(R&C)/Part File 19030/3/2008-E.V dated
23/09/2008
9. Ministry of 19030/3/2008-E.IV 22/01/2009 30/04/2009 Travelling Allowance Rules – 15
Finance implementation Of 6th Pay
(GOI) Commission
Finance R&C 8/9/2008-Fin(R&C)
(GOG)
10. Ministry of 19030/3/2008-E.IV 23/09/2008 29/10/2008 Travelling Allowance Rules – 16
Finance implementation of the 6th
(GOI) Central Pay Commission
Finance R&C 8/7/2008-Fin(R&C)
(GOG)
11. Finance 8/5/2007-Fin 05/05/2008 Enhancement of rate of 18
(Rev. & (R&C) (I) uniforms to all Group “C”
Cont.) employees-Corrigendum
(GOG)
12. Finance 8/5/2007-Fin 01/04/2008 Enhancement of rate of 19
(Rev. & (R&C) (I) uniforms to all Group “C”
Cont.) employees.
(GOG)
13. Finance 8/5/2007-Fin (R&C) 05/11/2007 Grant of Transport Allowance- 19
(Rev. & conveyance allowance to the
Cont.) blind or orthopedically
(GOG) handicapped with disability of
lower extremities stands
abolished vide O.M. dated
05/11/2007
14. Finance 8/5/2007-Fin (R&C) 03/04/2007 Grant of Transport Allowance – 19
(Rev. & conveyance allowance to the
Cont.) blind or orthopedically
(GOG) handicapped with disability of
lower extremities stands
abolished vide O.M. dated
05/11/2007
III. Special Allowances for Child Care for Women with Disabilities and Education Allowances for
Disabled Children
1. Ministry of 12011/01/2011-Estt 04/05/2011 15/06/2011 Clarification on increase in 20
Personnel, (Allowance) certain allowance by 25% as a
Public result of enhancement of
Grievances Dearness Allowance
& Pension w. e. f. 1.1.2011
(GOI) 8/7/2008-Fin(R&C)
Finance
R&C (GOG)
2. Ministry of 12011/04/2008-Estt 11/09/2008 07/05/2012 Recommendation of the Sixth 21
Personnel, (Allowance) (with a Central Pay Commission –
Public copy of implementation of decisions
Grievances extract of relating to Special Allowance
& Pension Notification for Child Care for women with
(GOI) dated disabilities and Education
Finance 8/7/2003-Fin. (R&C) 01-06-2001 Allowance for disabled children
R&C (GOG) of Govt. Employees.
IV. Children Education Allowances
1. Finance 8/1/2016-Fin(R&C) 12/07/2019 Implementation of decision 23
(GOG) relating to grant of Children
Education Allowance (CEA)
Compendium iii Index

2. Finance 8/1/2016-Fin (R&C) 14/06/2018 Grant of Children Education 24

(R&C) Allowance applicable from the
(GOG) Academic Year 2017-2018 and
payable after the completion of
the Academic year.
3. Ministry of 27012/02/2017-Estt 16/08/2017 25/10/2017 Recommendation of the Seventh 24
Personnel, (AL) Adopted by Central Pay Commission –
Public the State Govt. Implementation of decision
Grievances for its relating to the grant of Children
& Pension implement- Education Allowance
(GOI) ation prospect-
ively
Finance 8/1/2016-Fin(R&C) w. e. f.
R&C (GOG) 01/10/2017

4. Ministry of 27012/01/2015-Estt 22/08/2016 03/01/2017 Children Education allowance 25

Personnel, (AL) (CIA)-Clarification
Public
Grievances
& Pension
(GOI)
Finance 8/7/2008-Fin(R&C)
R&C (GOG)
5. Ministry of 12011/01/2011-Estt 04/05/2011 15/06/2011 Clarification on increase in 26
Personnel, (Allowance) certain allowance by 25 % as a
Public result of enhancement of
Grievances Dearness Allowance
& Pension w. e. f. 1.1.2011
(GOI)
Finance 8/7/2008-Fin(R&C)
R&C (GOG)
6. Ministry of 12011/03/2008-Estt 23/11/2009 10/10/2011 Clarification regarding Children 27
Personnel, (Allowances) Education Allowance
Public
Grievances
& Pension
(GOI)
Finance 8/7/2008-Fin(R&C)
R&C (GOG)
V. Dress Allowances
1. Ministry of 19051/1/2017.E.IV 02/08/2017 05/03/2019 Implementation of the 28
Personnel, (Refer to recommendations of the
Public Ministry Seventh Central Pay
Grievances website) Commission – Dress Allowance
& Pension
(GOI)
Finance 8/1/2016-Fin(R&C)
R&C (GOG)
VI. Charge Allowances
1. Personnel 2/38/75-PER (Vol.III) 09/06/2008 Drawing of charge allowance in 28
(GOG) case of additional charge
2. Personnel 2/38/75-PER (Vol.III) 07/03/2008 Drawing of charge allowance in 29
(GOG) case of additional charge
3. Personnel 2/38/75-PER (Vol.III) 25/08/2004 Drawing of charge allowance in 30
(GOG) case of additional charge
4. Personnel 2/38/75-PER (Vol.III) 09/06/2004 Drawing of charge allowance in 30
(GOG) case of additional charge
5. Personnel 2/38/75-PER (Vol.III) 02/12/2002 Drawing of charge allowance in 31
(GOG) case of additional charge
Compendium iv Index

VII. Other Allowances and Instructions

1. Ministry of 2/11/2017-Estt. 24/11/2017 28/11/2018 Adoption of Office 31
Finance (Pay II) Memorandum/Guidelines
(GOI) regarding grant of deputation
(duty) allowance, re-employed
Finance
pensioners consequent on
R&C (GOG) 8/1/2016-Fin(R&C)
revision of ignorable part of
pension for fixation of pay in
the re-employment post,
fixation of pension of medical
officers, date of increment,
bunching of revised pay
structure etc.
2. Directorate DA/Control/7-9/2017- 13/11/2017 Timely presentation of monthly 33
of Accounts 18/TR-329/244 pay and allowances bill
(GOG)

3. Ministry of 19030/1/2017-EIV 13/07/2017 25/10/2017 Recommendation of the 7th 34

Personnel, 17014/2/2014-TRG 25/07/2017 Central Pay Commission
Public implementation of decision
A-27012/02/2017 16/08/2017
Grievances relating to the grant of Children
& 19030/1/2017-EIV 18/08/2017 Education Allowance,
Pension 19030/1/2017-EIV 04/09/2017 abolishment of Sumptuary
(GOI) 31011/8/2017-EST 19/09/2017 Allowance, Travelling
(Refer to allowance, LTC, etc
Finance Ministry
8/1/2016-Fin(R&C)
R&C (GOG) website)

4. Ministry of 14/1/2010-JCA (2) 18/04/2011 29/08/2011 Revision of stitching charges 35

Personnel,
Public
Grievances
& Pension
(GOI)
Finance 8/7/2008-Fin(R&C)
R&C (GOG)

ANNUAL CONFIDENTIAL/ANNUAL PERFORMANCE APPRAISAL REPORT/ANNUAL ASSESSMENT REPORT

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Ministry of 17048/01/ 2015/IPS 02/06/2016 APAR writing in SPARROW in 37
Home ACR Cell the case of more than one
Affairs Reporting /Reviewing / Accepting
Authorities for Indian Police
Service Officers reg.
2. Personnel 6/2/92-PER 09/09/2015 Authorities for Reporting 39
(GOG) /Reviewing / Countersigning of
Annual Performance Appraisal
Report of the officers
3. Personnel 23/6/89- PER-IAS 26/3/2014 Online APAR of IAS 43
(GOG)
4. Ministry of 21011/1/2005-Estt. (A) 31/01/2014 02/05/2014 Entries in ACRs/APARs and 44
Personnel, (Part. III) proper disposal of representation
Public in a quasi judicial manner by the
Grievances competent authority against
& Pensions remarks in ACRs/APARs or for up
(GOI) gradation/down gradation of the
23/1/2008-PER
Personnel final grading
(GOG)
5. Personnel 6/2/92-PER 27/11/2013 Instr. Reg. writing of APAR - 45
(GOG) Authorities for Reporting
/Reviewing /Countersigning
Compendium v Index

6. Ministry of 4/8/2008-EO (PR) 05/06/2012 31/08/2012 Instructions regarding undated 49

Personnel, recording of the PAR by the
Public Reporting Authorities.
Grievances
& Pensions
(GOI)
Personnel 23/1/2008-PER
(GOG)
7. Personnel 23/7/87-PER 24/10/2011 Annual Performance Appraisal 50
(GOG) Report - Reporting / Reviewing of
Heads of Dept. and Officers
outside secretariat
8. Personnel 23/5/86-PER 05/01/2011 Communication of Adverse entries 51
(GOG) in the Annual Performance
Appraisal Report
9. Ministry of 11059/13/ /2010- 09/09/2010 22/12/2010 Providing copies of Annual 51
Personnel, -AIS-III Confidential Report / Annual
Public Performance Report to retired
Grievances members of All India Services
& Pensions after the normal period of retention
(GOI)
Personnel 23/7/87-PER
(GOG)
10. Ministry of 11059/06/ 2009-AIS-III 04/12/2009 25/02/2010 The All India Services 52
Personnel, (Confidential Rolls) Rules, 1970
Public
Grievances
& Pensions
(GOI)
Personnel 23/7/87-PER
(GOG)
11. Personnel 23/7/87-PER 28/10/2009 Addendum to Circular dated 53
(GOG) 16/09/93 Confidential Reports –
Preparation and maintenance
12. Ministry of 11059/23/ 2008-AIS-III 04/06/2009 21/07/2009 The All India Services 53
Personnel, (Performance Appraisal Report)
Public Rules, 2007 - Instructions
Grievances regarding numerical grading
& Pensions
(GOI)
Personnel 23/7/87-PER
(GOG)
13. Ministry of 21011/1/2005-Estt (A) 14/05/2009 01/07/2009 Maintenance and preparation of 54
Personnel, (Pt. II) Annual Performance Appraisal
Public Report- Communication of entries
Grievances for fairness and transparency in
& Pensions public administration
(GOI)
Personnel 23/1/2008-PER
(GOG)
14. Ministry of 11059/09/ 2008-AIS 18/07/2008 29/09/2008 The All India Service 56
Personnel, (III) (Performance Appraisal Report)
Public Rules, 2007- Clarification
Grievances
& Pensions
(GOI)
Personnel 23/7/87-PER
(GOG)
15. Personnel 6/2/92-PER 26/02/2004 Writing of Annual Confidential 57
(GOG) Report – Addendum to O.M.
dated 24/12/2003
16. Personnel 6/2/92-PER 24/12/2003 Writing of Annual Confidential 57
(GOG) Report – Circular dated
18/01/2001 stands modified
Compendium vi Index

17. Personnel 6/2/92-PER 15/10/2001 Writing of Annual Confidential 58

(GOG) Report - Addendum

18. Personnel 6/2/92-PER 18/01/2001 Writing of Annual Confidential 58

(GOG) Report – Circular dated 23/9/1999
stands modified

19. Personnel 6/2/92-PER 23/09/1999 Confidential Reports – Circulars 61

(GOG) dated 02.05.1994, 28.02.1997 and
23.08.1999 stands withdrawn

20. Personnel 6/2/92-PER 23/08/1999 Confidential Reports – Partial 62

(GOG) modification of O.M. dated
04/08/1999 (Withdrawn vide
circular dated 23/09/1999)

21. Personnel 6/2/92-PER 04/08/1999 Confidential Reports – 3 levels of 62

(GOG) writing ACR - Amendment

22. Personnel 6/2/92-PER 28/02/1997 Confidential Reports – 2 levels of 63

(GOG) writing ACR - Amendment
(Withdrawn vide circular dated
23/09/1999)

23. Personnel 6/2/92-PER 03/04/1995 Adverse entries in the Confidential 64

(GOG) Report

24. Personnel 6/2/92-PER 02/05/1994 Confidential Reports – 64

(GOG) Amendment (Withdrawn vide
circular dated 23/09/1999)

25. Personnel 6/2/92-PER 16/09/1993 Confidential Reports – Preparation 64

(GOG) and maintenance

ANNUAL PROPERTY RETURNS

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Personnel 15/11/2010- 07/03/2019 Intimation under Rule 18 (2) and 18 79
(GOG) -PER(PF)/384 (3) in respect of Immovable and
Movable property

2. Vigilance 1/3/2004-VIG/ 28/01/2019 Withholding of Vigilance clearance 79

(GOG) /MISC/282 - No vigilance clearance in case of
non submission of annual property
returns by 31st January
3. Personnel 24/1/2008-MISC/PER 28/12/2018 Vigilance clearance will be 79
(GOG) (APR)/3454 withheld in case of non -
submission of Annual Property
Returns – Online submission of
APR through Sparrow
4. Personnel 3/1/89-PER(Part I) 24/02/2012 Adherence of Rule 18(1)(i) of 81
(GOG) CCC (Conduct) Rules, 1964 reg.
submission of return of his assets
and liabilities.
5. Ministry of 28034/6/2007- 06/03/2007 18/04/2007 Report and Returns on Movable, 81
Personnel, -Estt(A) immovable and valuable property
Public
Grievances
and Pensions
(GOI)
Personnel 2/2/2001-PER
(GOG)
Compendium vii Index

APPOINTING/DISCIPLINARY/APPELLATE AUTHORITIES
O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Personnel 7/12/2014-PER 18/03/2014 Appointment of Disciplinary 87
(GOG) Authority for AIS Officers of AGMU
cadre serving in Goa - Assuming
powers under Disciplinary and
Appeal Rules, 1969

2. Personnel 1/1/96-VIG 18/12/2003 Appointing, Disciplinary and 87

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965 -
Amendment

3. Vigilance 1/1/96-VIG 03/05/2000 Appointing, Disciplinary and 89

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965 -
Amendment

4. Vigilance 1/1/96-VIG 07/07/1999 Appointing, Disciplinary and 89

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965 -
Amendment

5. Personnel 5/3/74--PER (Vol.-II) 08/01/1999 Appointing, Disciplinary and 90

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965

6. Personnel 5/3/74--PER (Part) 12/09/1997 Appointing, Disciplinary and 91

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965

7. Vigilance 1/1/96-VIG 07/02/1997 Appointing, Disciplinary and 91

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965

8. Ministry of 2172/95-Estt(A) 20/11/1995 In cases where the 92

Personnel, disciplinary/appellate/reviewing
Public authority is President such cases are
Grievances disposed of at the level of the
and Pensions Minister concerned.
(GOI)

9. Personnel 5/3/74--PER (Vol.-II) 09/03/1995 Appointing, Disciplinary and 93

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965 –
in supersession

10. Personnel 5/3/74--PER (Part) 10/02/1995 Appointing, Disciplinary and 93

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965

11. Personnel 5/3/74--PER (Vol.-II) 30/12/1985 Appointing, Disciplinary and 94

(GOG) appellate authorities under Central
Civil Services (Classification,
Central and Appeal Rules), 1965
Compendium viii Index

BUSINESS OF THE GOVERNMENT OF GOA (ALLOCATION) RULES, 1987

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. General 23/1/87-GAC (i) 30/05/1987 Business of the Government of 97

Administra- Goa (Allocation) Rules, 1987 with
tion and all amendments till the date.
Coordination
(GOG)

CABINET
O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. General 17/1/2000-GAD- 03/03/2020 Procedure for submission of Note 115
Administration II/5085 for Cabinet and file for approval
& Department by Circulation
(GOG)
2. Industries 3/24/90-IND 25/06/2012 Advice tendered by Ld. A.G. on 116
(GOG) Rules of Procedure

3. General 17/1/2000-GAD- 10/05/2012 Procedure for submission of Note 124

Administration II/7548 for Cabinet and file for approval
& Department by Circulation
(GOG)
4. General 17/1/2000-GAD 30/09/2008 Procedure for submission of Note 125
Administration for Cabinet and file for approval
& Department by circulation.
(GOG)
5. General 17/1/2000-GAD 25/07/2008 Procedure for submission of Note 126
Administration for Cabinet and file for approval
& Department by Circulation
(GOG)
6. General 17/1/2000-GAD 28/01/2004 Procedure for submission of Note 127
Administration for Cabinet
& Co-
ordination
(GOG)
7. General 23/1/91-GA&C 22/03/1993 Procedure relating to approval of 128
Administration Cabinet by Circulation
& Co-
ordination
(GOG)

CAR/SCOOTER ADVANCE

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. Finance (Debt 2/5/2010-Fin(DMU) 16/03/2011 Detailed procedure reg. 131

Management) forwarding of applications and
(GOG) sanction of Motor Car Advance
(MCA)
2. Finance (Debt 2/5/2010-Fin(DMU) 16/03/2011 Procedure for effecting recoveries 132
Management) towards Motor Car Advances
(GOG) (MCA) provided to Govt.
Employees.
Compendium ix Index

3. Finance (Debt 2/5/2010-Fin(DMU) 16/03/2011 Extension of facilities for 135

Management) MOTOR CAR Advance to state
(GOG) Govt. employees through Bank of
India.
4. Finance (Exp) 7/1/2007-Fin(Exp)(1) 10/08/2007 Advance for purchase of Motor 136
(GOG) Car-Corrigendum
5. Finance (Exp) 7/1/2007-Fin(Exp)(1) 29/03/2007 Amendment of GFR 193 and 136
(GOG) 199(1) under which the advance
for purchase of Motor Car is
granted
6. Ministry of 12(1)/E.II(A)/2004 08/10/2004 22/12/2004 Revision in eligibility limits and 137
Finance quantum of various advances
(GOI) following merger of Dearness
Finance Exp 3/3/79-Fin(Exp.) Allowances (DA) with Basic Pay
(GOG) Part file

COMPASSIONATE APPOINTMENT
O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
Personnel 10-1-86-PER(Part 01-12-2015 Enhancement of annual ceiling
1. 140
File) limit from existing Rs. 2,00,000/-
(GOG)
to Rs. 3,50,000/-
2. Personnel 10/1/86-PER(Part file) 11-02-2013 Guidelines reg. Compassionate 140
(GOG) appointment.

3. Personnel 10/1/86-PER(Part file) 13-04-2012 Enhancement of annual ceiling 143

(GOG) limit from Rs. 1,00,000/- to
2,00,000/-

4. Personnel 10/1/86-PER(Part file) 28-01-2010 Enhancement of annual ceiling 144

(GOG) limit from Rs. 75000/- to 1,00,000

5. Personnel 10/1/86-PER(Part) 29-09-2008 Corrigendum to O.M. dated 26- 144

(GOG) 08-2005

6. Personnel 17/Comp.Apptn/2008- 29-05-2008 Constitution of screening 145

(GOG) PER Committee for Compassionate
Appointment

7. Personnel 10/1/86-PER(Part-I) 05-12-2007 Centralization of Scheme in 145

(GOG) Personnel Department….

8. Personnel 10/1/86-PER(Part-I) 16-03/2007 Maximum 03 years a persons 145

(GOG) name can be kept under
consideration.

9. Personnel 10/1/86-PER(Part-II) 09-10-2006 Group “A” and Group “B” 146

(GOG) Gazetted officers are authorized to
sign as Welfare Officer in case of
Compassionate Appointment

10. Personnel 9/4/2005-PER 25-01-2006 Filling up the post by direct 146

(GOG) recruitment–10 % vacancies
meant for direct recruitments shall
be filled from Compassionate
appointment

10. Personnel 10/1/86-PER(Part) 26-08-2005 Guidelines for Compassionate 148

(GOG) appointment

11. Personnel 10/1/86-PER(Part File) 07-01-2004 Compassionate appointment of 154

Compendium x Index

(GOG) son/daughter/near relative of

deceased Govt. Servant who dies
in harness-criteria

12. Personnel 10/1/86-PER(Part File) 27-09-2001 Compassionate appointment of 155

(GOG) son/daughter/near relative of
deceased Govt. Servant who dies
in harness-critaria

13. Personnel 10/1/86-PER (Part 18/12/1996 Compassionate appointment of 155

(GOG) File) son/daughter/near relative of
deceased Govt. Servant who dies
in harness-instructions

14. Personnel 10/1/86-PER 27/03/1995 Compassionate appointment of 156

(GOG) son/daughter/near relative of
deceased Govt. Servant who dies
in harness

15. Personnel 10/1/86-PER 25-01-1993 Compassionate appointment of 156

(GOG) son/daughter/near relative of
deceased Govt. Servant who dies
in harness-Extension of benefits to
daily wage employees who have
put in regular service of five years

16. Personnel 10/1/86-PER 31-05-1990 Compassionate appointment of 157

(GOG) son/daughter/near relative of
deceased Govt. Servant who dies
in harness

17. Ministry of 14014/23/87-Estt(D) 17-02-1988 10-03-1988 Compassionate appointment of 157

Personnel, son/daughter/near relative of
Public deceased Govt. Servant/ Govt.
Grievances servant retired on medical ground
& Pensions
(GOI)
17/8/82-PER
Personnel
(GOG)
18. Ministry of 14014/6/86-Estt(D) 30-06-1987 03-08-1987 Compassionate appointment of 158
Personnel, son/daughter/near relative of
Public deceased Govt. Servant –
Grievances consolidated instructions
& Pensions
(GOI)
Personnel & 17/8/82-PER
AR (GOG)

CONTRACT APPOINTMENT / ENGAGEMENT OF CONSULTANTS / EXTENSION BEYOND

SUPERANNUATION/RE-EMPLOYED PENSIONERS

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. Personnel 1/1/2017-Addl. 05-08-2021 Extension of existing contract 163

Department Secy(PER)/1910 appointment beyond 31/10/2021
(GOG)
2. Personnel 1/49/76-Per (Pt-II)/398 08-02-2021 Circular dated 27/08/2013 reg. 163
Department grant of relaxation in age to
contract employees to extent of
(GOG)
their total service is not applicable
to Group “A” and “B” posts
coming under the purview of
GPSC
Compendium xi Index

3. Personnel 1/1/2017-Addl. Secy 15/07/2020 Outsourcing of activities such as 163

(GOG) (PER)/1598 housekeeping, security through
GHRDC-Clarification

4. Personnel 1/1/2017-Addl. Secy 25/10/2019 Extension of existing contract 164

(GOG) (PER)/2941 appointment beyond 31/10/2019

5. Personnel 1/1/2017-Addl. 26/10/2018 Extension of contract upto 165

(GOG) Secy(PER) 31/10/2019 - Corrigendum

6. Personnel 1/1/2017-Addl. 23/10/2018 Extension of contract upto 165

(GOG) Secy(PER)/2625 31/10/2019

7. Ministry of 42/14/2017-P&PW (G) 08/03/2018 28/11/2018 Amendment of instructions 167

Personnel regarding dearness relief to re-
Public employed pensioners consequent
Grievances on revision of ignorable part of
& Pension pension for fixation of pay in the
(GOI) re-employment post-reg
Finance
(R&C) 8/1/2016-Fin (R&C)
(GOG)

8. Personnel 10/1/77- 28/12/2017 seeking information for 168

(GOG) PER(Part)/3928 formulating policy guidelines for
contractual staff working for more
than 05 years -clarification

9. Personnel 10/1/77- 18/12/2017 seeking information for 168

(GOG) PER(Part)/3816 formulating policy guidelines for
contractual staff working for more
than 05 years

10. Personnel 2/38/75- 26/09/2017 Leave vacancy to be filled on 169

(GOG) PER(Vol.IV)/2928 contract

11. Ministry of 3/3/2016-Estt. (Pay II) 01/05/2017 04/09/2017 Applicability of Central Civil 170
Personnel, Services (Revised Pay) Rules,
Public 2016 to persons re-employed in
Grievances Govt. Service after retirement and
& Pension whose pay is debitable to Civil
(GOI) Estimates.
Finance
(R&C) 8/1/2006-Fin.(R&C)
(GOG)

12. Personnel 13/18/2014-PER 10/03/2016 No granting of extension beyond 174

(GOG) the age of superannuation

13. Law 5/2/2015-LA 31/07/2015 Standard agreement to be 175

Department executed by Govt. with
(Legal Contractors/ Service providers in
Affairs) respect of tenders and standard
(GOG) agreement to be signed with
employees appointed on contract

14. Personnel 10/1/77-PER 24/06/2015 Instr. Reg. appointment on 179

(GOG) contract and pay fixation

15. Personnel 11/2/2014-PER 30/01/2015 Deployment of security guards 181

(GOG) and other personnel by Goa
Human Resource Development
corporation

16. Personnel 13/18/2014-PER 30-12-2014 No extension in service without 182

Compendium xii Index

(GOG) satisfying the merit of the case.

17. Personnel 2/38/75-PER(Vol.IV) 28/08/2013 Guidelines for filling up post due 183
(GOG) to child care on contract basis.

18. Personnel 1/49/76-PER(Pt.II) 27/08/2013 Grant of Relaxation in age to 184

(GOG) Contract employees to extent of
their total service

19. Personnel 10/1/77-PER (Part) 21/08/2013 Instr. Reg. appointment on 184

(GOG) contract and pay fixation

20. Personnel 19/1/2001-PER 16/11/2012 Engagement of Personnel from 186

(GOG) Goa Labour Recruitment Society
reg.

21. Personnel 10/1/77-PER(Part) 21/09/2011 Instructions regarding extension / 186

(GOG) re-appointment / appointments on
contract - Hon'ble high court
disposed off the matter with
observation- Read O.M. dated
30/10/2009 & 20/01/2010
22. Finance 8/2/2010-Fin(R&C) 27/03/2010 Guidelines for engaging Watch 187
(R&C) and Ward services on contract
(GOG) basis departmentally.
23. Personnel 10/1/77-PER 20/01/2010 No extension in service or 187
(GOG) Appointment by way of re-
appointment without the approval
of GPSC and without leave of
Hon'ble High Court
24. Personnel 10/1/77-PER 30/10/2009 No extension in service or 188
(GOG) Appointment by way of re-
appointment without the approval
of Hon'ble High Court
25. Personnel 10/1/77-PER 17/08/2009 No extension / contract 189
(GOG) appointment reg…
26. Personnel 10/1/77-PER 07/08/2009 No extension / contract 189
(GOG) appointment reg…
27. Ministry of 3/13/2008-Estt(PayII) 11/11/2008 15/05/2009 Applicability of CCS(RP) Rules, 190
Personnel, 2008 to persons re-employed in
Public Govt. Service after retirement and
Grievances whose pay is debitable to Civil
& Pension Estimates.
(GOI) 2/2/2001-PER (Part I)
Personnel
(GOG)
28. Personnel 10/1/77-PER 15/01/2008 No extension beyond 191
(GOG) superannuation except in respect
of technical post
29. Personnel 19/1/2001-PER 16/10/2007 No persons shall be taken from 192
(GOG) Goa Labour Recruitment
& Employment Society-
Clarification

30. Personnel 10/1/77-PER 04/04/2007 Not to engage Retired Govt. 192

(GOG) Servant on contract basis -
clarification

31. Personnel 10/1/77-PER 27/11/2006 Fixing of emoluments in case of 193

(GOG) re-employment of Govt. Servants
on contract or as a Consultant.
Compendium xiii Index

32. Personnel 19/1/2001-PER 16/11/2006 No persons shall be taken from 193

(GOG) Goa Labour Recruitment
& Employment Society-
Clarification

33. Personnel 19/1/2001-PER 13/10/2006 No persons shall be taken from 194

(GOG) Goa Labour Recruitment
& Employment Society

34. Personnel 10/1/77-PER(Part) 22/06/2006 Revised guidelines for 194

(GOG) engagement of Consultants –
corrigendum to O.M. dated
28/04/2006

35. Personnel 10/1/77-PER(Part) 20/04/2006 Guidelines for contractual 195

(GOG) appointment for 1 yr.

36. Personnel 10/1/77-PER(Part) 17/1/2006 Guidelines for contractual 195

(GOG) appointment for 1 yr.

37. Personnel 19/1/2001-PER 21/10/2004 No provision to regularize the 196

(GOG) staff engaged by Goa Labour
Recruitment and Employment
Society in Govt. Services.

38. Personnel -- 30/10/2001 Not to spare the services in 196

(GOG) autonomous bodies who are due
for retirement on superannuation.

39. Personnel 12/14/89-PER(Part) 03/09/2001 Not to resort contract appointment 197

(GOG) / grant any extension unless
provided under the Recruitment
Rules-Clarification to initiate
process of filling up the post 03
months advance instead of
resorting adhoc promotion

40. Personnel 19/1/2001-PER 17/04/2001 Goa Contract Labour Supply 197

(GOG) Society

41. Personnel 10/1/77-PER 31/01/2001 Not to resort contract appointment 198

(GOG) / grant any extension unless
provided under the Recruitment
Rules.

42. Personnel 10/1/77-PER 08/11/2000 Not to resort contract appointment 199

(GOG) / grant any extension unless
provided under the Recruitment
Rules.

43. Personnel 10/1/77-PER 28/06/2000 Not to resort contract appointment 199

(GOG) unless provided under the
Recruitment Rules.

44. Ministry of 16012/7/97-Estt 13/2/1998 28/04/2006 Revised guidelines for 199

Personnel & (Allowance) engagement of Consultants.
Training
(GOI)
Personnel 10/1/77-PER
(GOG)
45. Personnel 13/4/93-PER 02/09/1993 Grant of extension beyond 202
(GOG) superannuation instructions reg.

DATE OF BIRTH FOR THE PURPOSE OF EMPLOYMENT

O.M./Circular/ Date of
Sr. Name of the Page
Notification No. of Date Adoption by Subject
No Department No.
Central/State the State
Compendium xiv Index

Government Government
1. Personnel 2/2/2016- 01/04/2019 No Change in date of birth be 205
(GOG) -PER/1030 entertained beyond five years on
joining Government service

2. Special SPL/RRVS/Misc-7/73 04/12/1973 The date of birth given in the 205

Department SSCE certificate be considered as
(GOG) genuine for the purpose of
calculating age

3. Special SPL/RRVS/Misc-7/72 06/09/1972 The date of birth shown in the 206

Department birth certificate should be
(GOG) considered for employment

DEPARTMENTAL DISPOSAL OF BUSINESS

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. ARD 3/7/2017-ARD/348 01/11/2018 Departmental disposal of 208
(GOG) Business – Standing orders

2. ARD 3/7/2017-ARD 02/11/2017 Departmental disposal of business 213

(GOG) - standing orders – Power to
sanction various leave

3. ARD 3/7/2017-ARD 07/04/2017 Departmental disposal of business 215

(GOG) - standing orders –Leave
Sanctioning Authority

4. ARD 3/63/78-ARD 23/06/2005 Departmental disposal of business 216

(GOG) - standing orders

5. ARD 3/63/78-ARD 23/03/2005 Departmental disposal of business 220

(GOG) - standing orders

ENTITLEMENT TO SECRETARIES/HOD’S ETC.

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. General 13/1/2011-GAD-III 30/04/2019 Appointment of Muster Roll – 225

Administra (Part II)1260 Request for appointment of
tion (GOG) Muster Roll be made within a
period of 03 months- No
retrospective appointment

General 7/27/2001-GADII 15/04/2019 Facility of Telephone (Landline) 225

Administra (PF)/1114 at the residence and / or mobile
2.
tion (GOG) connection allotted to the
categorized Govt. Officers in
respect of their entitlement

3. Finance 7/1/2007-FIN(EXP)(2) 15/07/2010 Advance for purchase of 226

(Exp) Computers –Max. loan admissible
(GOG) is Rs. 30,000/- @5 % per annum

4. Finance Fin(Exp)/4204/79-Part 01/11/2007 Subscription of newspaper by 227

(Exp) Secretaries to Govt. /Heads of
(GOG) Department – in supersession to
Circular dated 27/05/2004
Compendium xv Index

5. Directorate 7(87)/DOIT/Comp to 30/08/2007 Facilities of Computers/ Printers 227

of Sec. & at the residence of
Information H.O.D.s/2007/809 Jt. Secretaries/HOD’s
Technology
(GOG)

6. Finance 7/1/2007-Fin(Exp)(2) 29/03/2007 Advance for purchase of 227

(Exp) Computers
(GOG)

7. Finance Fin(Exp)/4204/79-Part 27/05/2004 Subscription of newspaper by 228

(Exp) Secretaries to Govt. /Heads of
(GOG) Department – in supersession to
Circular dated 14/02/2001

8. Finance 7/3/90-Fin(Exp) 24/09/2003 Appointment of Muster Roll Peon 228

(Exp)
(GOG)

9. Finance Fin(Exp)/4204/79-Part 14/02/2001 Subscription of newspaper by 229

(Exp) Secretaries to Govt. /Heads of
(GOG) Department – in supersession to
Circular dated 22/12/2000

10. Finance Fin(Exp)/4204/79-Part 22/12/2000 Subscription of newspaper by 229

(Exp) Secretaries to Govt. /Heads of
(GOG) Department – in supersession to
Circular dated 29/09/1992

11. Finance Fin(Exp)/4204/79 02/12/1992 Subscription of newspaper by 229

(Exp) Secretaries to Govt. /Heads of
(GOG) Department

12. Finance Fin(Exp)/4204/79 29/09/1992 Subscription of newspaper by 230

(Exp) Secretaries to Govt. /Heads of
(GOG) Department

Filling up of Posts
A. Recruitment / Appointment Procedure/Related Instructions For Direct Recruitment

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. Personnel 6/14/2016-PER/2771 15/10/2019 Completion of caste verification of 232

(GOG) OBC within a period of 90 days

2. Personnel 2/6/2017-PER 18/06/2019 15 Years residence mandatory for 236

(GOG) applying the Group “C” posts

3. Labour 25/2/2019/LAB/77 22/01/2019 Online service offered for 236

(GOG) jobseekers /career aspirants by
Regional Employment Exchange-
Employment card compulsory for
securing placement in Govt. as well
as quasi-Govt. institutions etc.

4. Personnel 1/6/83-PER(Vol.II) Pt. 14/01/2019 Guidelines on Recruitment 237

(GOG) (a)/143 Procedure for filling up of Group
"C" posts

5. Personnel 9/4/2005-PER/2829 05/11/2018 Lifting of ban on recruitment case 240

(GOG) where assessment has been
completed by IDCO/HLEC
Compendium xvi Index

6. Personnel 1/6/83-PER(Vol-II) 15/12/2017 Conducting exams through Goa 241

(GOG) (Pt. a) Education Development not coming
under the purview of GPSC

7. Personnel 9/4/2005-PER 06/11/2017 Lifting of ban on recruitment in 242

(GOG) (Part-I) phase manner - exception for
Inspector General of Prisons (Not
for administrative/ supportive staff)
in view of Supreme Court directives
Addendum

8. Social 13/19/89-SWD-3269 28/08/2017 Acceptance of provisional 242

Welfare certificate till the final decision is
(GOG) given by the Caste Scrutiny
Committee

9. Personnel 9/4/2005-PER 18/08/2017 Lifting of ban on recruitment in 243

(GOG) (Part-I) phase manner - exception for
Inspector General of Prisons and
Director General of Police in view
Supreme Court directives

10. Home (GOG) 11/13/91-HD(G)/2050 18/07/2017 Freedom Fighters appointment be 243

adjusted against respective category
viz . SC/ ST/ OBC/ General
category

11. Personnel 9/4/2005-PER 11/07/2017 Lifting of ban on recruitment in 244

(GOG) (Part-I) phase manner

12. Personnel 2/38/75-PER(Vol.IV)(1) 15/05/2017 Ban on Adhoc basis – In case of 244

(GOG) clear vacancy the appointment is
required to be made on temporary
basis and not on adhoc basis.

13. Personnel 9/4/2005-PER- 15/05/2017 Lifting of ban on recruitment in 245

(GOG) Part-I phase manner

14. Personnel 9/4/2005-PER- 21/04/2017 Lifting of ban on recruitment in 245

(GOG) Part-I phase manner

15. Revenue 38/1/2006- RD 22/12/2016 Exemption in requirement of 15 246

(GOG) (Part)3858 years residence to spouse married to
the Goan and settled in Goa for one
year after marriage
16. Personnel 9/4/2005-PER- 01/12/2016 Ban on all recruitment process in 247
(GOG) Part-I Govt. Dept.- Corrigendum
17. Personnel 9/4/2005-PER 22/11/2016 Ban on all recruitment process in 247
(GOG) Govt. Dept.
18. Personnel 9/4/2005-PER 04/04/2016 Technical nature-Exempted from 249
(GOG) seeking NOC from Personnel.

19. Personnel 1/6/83-PER(Vol.II) 08/01/2016 Dispensing of interview for group 262

(GOG) Pt. (a) "C" and "D posts
20. Personnel 10/12/2-PER(A) 03/09/2015 Selection through single agency– 263
(GOG) obtaining information of Group "C"
posts meant for Direct
(Technical/Non-Technical)
21. Personnel 6/5/2015-PER 27/04/2015 Prescribed procedure for referring 264
(GOG) the proposal to GPSC for regular
and/or direct recruitment
22. Home (GOG) 17/49/2012-HD(G) 30/06/2014 Ex-servicemen (Re-deployment in 268
Goa General Services & Posts)
Rules, 1997 – Instruction reg. filling
up of posts reserved for Ex-
Compendium xvii Index

Servicemen

23. Home (GOG) 17/5/2002-HD(G)3916 25/11/2013 Ex-Servicemen (Relaxation of 15 268

years to 5 years continuous
residence in Goa)

24. Social 61-2-2002-BC/11/Part- 11/01/2013 Panel of officers on DPC/DSC for 269

Welfare I/8693 filling up the posts by Direct
(GOG) Recruitment reserved for SC, ST,
OBC and appointment of Lady
officer
25. Personnel 1/6/83-PER(Vol.II)(Pt.II) 16/11/2012 Waiting list shall be operated only 269
(GOG) in cases candidates do not accept
offer of appointment.
26. Home 17/5/2002-HD(G) 20/04/2012 Reservation for Ex-servicemen - 270
(General) relaxation of continuous 15 years of
(GOG) residence to 05 years
27. Finance (Rev 8-1-2006-Fin(R&C) 08/08/2008 Instructions reg. Revival of lapsed 270
& Control) posts.
(GOG)
28. Social 61-2-2002- 25/03/2008 Panel of officers on DPC/DSC for 271
Welfare BC/11/10534 filling up the posts by Direct
(GOG) Recruitment reserved for SC, ST,
OBC and appointment of Lady
officer
29. Finance (Rev 8-1-2006-Fin(R&C) 07/03/2008 All posts vacant for more than two 272
& Control) years deemed to be abolished.
(GOG)

30. Finance 8/1/2006-Fin(R&C) 22/06/2007 No posts be filled without revival of 272

(R&C) lapsed posts.
(GOG)
31. Personnel 1/6/83-PER(Vol.II) Pt(a) 05/03/2007 Guidelines for making direct 273
(GOG) recruitment.
32. Personnel 1/49/76-PER (Pt. I) 30/10/2006 No need to produce certificate from 275
(GOG) Goa Konkani Academy to prove of
having Konkani knowledge
33. Personnel 10/2/2008-PETS 11/09/2006 All appointment to the post of 276
(GOG) Driver shall be subject to further
orders that may be passed by
Hon’ble High Court.

34. Finance 1/33/2006/Fin(Bud) 01/08/2006 No posts be filled without budget 276

(Budget) provision.
(GOG)
35. Personnel 9/4/2005-PER 25/01/2006 Filling up the post by direct 277
(GOG) recruitment
36. Personnel 2/7/76-PER(Vol. III) 14/12/2005 Selection Committee shall not 278
(GOG) have as a member who is on
Contract or re-employed after
retirement.
37. Home (GOG) 17/5/2002 12/04/2002 Ex-Servicemen (Relaxation of 15 278
years residence in Goa on case to
case basis
38. Personnel 2/7/76-PER 28/02/2002 Departmental Selection 278
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts in respect of
Department (Outside Secretariat)-
amendment to Order dated
Compendium xviii Index

06/10/2000

39. Vigilance 5/46/01-VIG 05/02/2002 Verification of genuineness of 279

(GOG) certificates with reference to
qualification

40. Personnel 2-38-75-PER (Vol. III) 29/01/2002 Verification of Certificates before 279
(GOG) issue of appointment letters-
instructions
41. Personnel 2/7/76-PER 06/10/2000 Departmental Selection 280
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts in respect of
Department (Outside Secretariat)
42. Personnel 2/7/76-PER(Vol. III) 13/06/2000 Validity period of list of selected 281
(GOG) (Part) candidates prepared on the basis of
direct recruitment/ Departmental
Competitive
Examination/Promotion.
43. Employment 2/296/EST/EE/98/ 18/08/1998 Names to be called from 281
(GOG) P.F Employment Exchange –
Requirement of 15 years certificate
44. Ministry of 14021/1/97-Estt(D) 17/06/1998 30/08/2002 Recognition of Secondary School 282
Personnel, Certificate of National Open
Public School, Delhi
Grievances
and Pensions 12/11/87-PER
(GOI)
Personnel
(GOG)
45. Personnel 2/7/76-PER 11/12/1997 Departmental Selection 283
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” and “D” posts in
Government Colleges
46. Finance (Rev 9-2-88-Fin(R&C) 13/11/1997 Filling up of vacant post within the 284
& Control) period of two years
(GOG)
47. Personnel 2/7/76-PER 18/09/1997 Departmental Selection 324
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” and “D” posts
48. Personnel 2/7/76-PER 25/10/1996 Departmental Selection 326
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts
49 Administrativ 3/19/92-ARD 16/04/1996 Revival of posts reg. 284
e Reforms
(GOG)
50. Personnel 2/7/76-PER 21/12/1995 Departmental Selection 285
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts in respects of
Departments (Outside Secretariat)
51. Finance (Rev 9-2-88-Fin(R&C) 18/09/1995 Extension of time limit for filling up 286
& Control) the post - for a period of two years
(GOG)
52. Personnel 2/7/76-PER(Vol.II) 04/02/1993 Validity period of list of selected 286
candidates prepared on the basis of
Compendium xix Index

(GOG) (Part File) direct recruitment/ Departmental

Competitive Examination-Selected
candidates should corresponds to
the number of existing vacancies.

53. Labour 21-32/90-LAB 08/07/1992 Registration in the Employment 287

(GOG) Exchange – New guidelines for
domicile certificates – Addendum

54. Labour 21-32/90-LAB 20/09/1991 Registration in the Employment 287

(GOG) Exchange – New guidelines for
domicile certificates - Addendum

55. Labour 21-32/90-LAB 09/07/1991 Registration in the Employment 287

(GOG) Exchange – New guidelines for
domicile certificates.

56. Personnel 2/7/76-PER(Vol.II) 19/07/1988 Validity period of list of selected 288

(GOG) candidates prepared on the basis of
direct recruitment/ Departmental
Competitive Examination
57. Ministry of 22011/2/79-ESTT(D) 08/02/1982 01/03/1985 Validity period of list of selected 288
Home Affairs 2/7/76-PER (Vol. II) candidates prepared on the basis of
(GOI) direct recruitment/ Departmental
Personnel Competitive Examination
(GOG)
58. Personnel 2-38-75-SPL 04/11/1975 The crucial date for determining the 289
(GOG) age limit will in each case be the
closing date for receipt of
application
59. Special SPL-Est.2065 31/12/1973 VIIth Standard to be treated as 290
Department equivalent to pass the middle class
(Goa, Daman
& Diu)

B. PROMOTION/CONFIRMATION/PROBATION/DEPARTMENTAL PROMOTION COMMITTEE

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. Personnel 10/2/2006-PETS 03/09/2018 Considering the cases of 291

(GOG) confirmation of Drivers due to the
disposal of Hon'ble High Court
case – Action taken report

2. Personnel 10/2/2006-PETS/1387 27/04/2018 Considering the cases of 291

(GOG) confirmation of Drivers due to the
disposal of Hon'ble High Court
case

3. Personnel 2/38/75-PER 06/10/2017 Extension of timeline of adhoc 292

(GOG) (Vol.IV)/PF promotion upto 31.12.2017

4. Personnel 2/38/75-PER (Vol. IV) 15/05/2017 Ban on adhoc promotion 292

(GOG) (1)

5. Personnel 12/14/89-PER (Part) 03/05/2017 Seeking information reg. delay in 293

(GOG) lifting of probation

6. Personnel 2/38/75-PER (Vol. IV) 18/11/2016 The Department shall resort 293
(GOG) (1) adhoc only in exceptional cases

7. Department of 13/02/2017-Estt(Pay I) 27/07/2017 29/09/2017 Fixation of pay and grant of 294

Exp. & Impl. increment in the revised pay
1-6/2016-IC(Pt) 29/07/2016
(GOI)
Compendium xx Index

MPPGP 8/1/2016-Fin(R&C)(B) 30/11/2016

(GOI)
Finance
8/1/2016-Fin(R&C)
(R&C) (GOG)

8. Personnel 2/38/75-PER (Vol. 16/03/2016 Not to resort adhoc promotion 298

(GOG) IV)(1)

9. Personnel 12/14/89-PER (Part 14/03/2016 Instructions to fill up the post on 299

(GOG) file) regular basis in case of clear
vacancy

10. Personnel 12/14/89-PER (Part) 09/03/2016 Completion of lifting of 299

(GOG) probation/confirmation

11. Personnel 10/7/2013-PER 04/01/2016 Withdrawing of condition 300

(GOG) (PETS)(B) regarding PETS in view of the
disposal of case in Hon'ble High
Court

12. Ministry of 28020/1/2010-Estt© 21/07/2014 12/08/2014 Consolidated instructions on 300

Personnel, probation / confirmation
Public
Grievances
& Pensions
(GOI)
Personnel
(GOG) 12/14/89-PER(Part)

13. Personnel 12/14/89-PER (Part 02/07/2014 Restoration of O.M. dated 305

(GOG) file) 31/05/2011 reg. No Supersession
in selection by Promotion (Refer
O.M. dated 08/02/2002 adopted
on 31/05/2011)

14. Personnel 2/38/75- 21/08/2013 Incomplete proposals sent to Goa 305

(GOG) PER(Vol.IV)(1) Public Service Commission
(GPSC) will be rejected

15. Social 61-2-2002-BC/11/Part- 11/01/2013 Panel of officers on DPC/DSC for 306

Welfare I/8693 filling up the posts by Direct
(GOG) Recruitment reserved for SC, ST,
OBC and appointment of Lady
officer

16. Ministry of 10/02/2011-E-III/A 07/01/2013 14/02/2013 1. Fixation of pay on promotion to 307

Finance (GOI) a post carrying higher duties but
carrying same Grade Pay
Ministry of
18011/1/86-Est. (D) 28/03/1988
Personnel, 2. Simplification of confirmation
Public procedure-
Grievances Delinking of confirmation from
and Pension availability of permanent posts
(GOI)
Finance
(R&C) (GOG) 8/7/2008-Fin(R&C)

17. Personnel 12/14/89-PER 27/06/2012 Restoration of O.M. dated 310

(GOG) 14/12/1995 reg. Supersession in
selection by Promotion (Refer
O.M. dated 14/12/1995 and O.M.
dated 08/02/2002 adopted on
31/05/2011)
18. Ministry of 18011/1/2010-Esstt.(G) 30/08/2010 11/11/2010 Timely confirmation guidelines 311
Personnel,
Public
Compendium xxi Index

Grievances
and
Pension
(GOI)
2/33/75-PER
Personnel
(GOG)
19. Personnel 2/38/75-PER(Vol.IV) 15/04/2009 Instruction reg. regularization of 312
(GOG) adhoc appointment where clear
vacancies are available.
20. Ministry of 1/1/2008-IC 13/03/2009 18/05/2009 Date of next increment in cases 313
Finance where Govt. Servants are not able
(GOI) to join posts in a particular grade
Finance 8/8/2006-Fin.(R&C) pay on promotion / appointment
(R&C) on 1st of January of a year due to
(GOG) Sunday or Gazetted holiday
clarification
21. Social 61-2-2002- 25/03/2008 Panel of officers on DPC/DSC for 314
Welfare BC/11/10534 filling up the posts by Direct
(GOG) Recruitment reserved for SC, ST,
OBC and appointment of Lady
officer
22. Personnel 2/7/76-PER(Vol. III) 14/12/2005 Selection Committee shall not 314
(GOG) have as a member who is on
Contract or re-employed after
retirement.
23. Personnel 10/39/2005-PETS 03/05/2005 Discontinuation of PETS Scheme 315
(GOG) and implementation of earlier
procedure prevailed before PETS
Scheme
24. Personnel 2/38/75-PER(Vol.IV) 17/03/2005 No adhoc appointment be made 315
(GOG) where there is clear vacancy

25. Personnel 12/14/89-PER 02/05/2003 Lifting of probation and 315

(GOG) confirmation to be submitted
together of Group “A” and “B”
26. Personnel 12/14/89-PER 03/03/2003 Requirement of consultation of 316
(GOG) GPSC before lifting of Probation
of Group “A” and “B”
27. Personnel 2/7/76-PER 28/02/2002 Departmental Selection 316
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts in respect of
Department (Outside Secretariat)-
amendment to Order dated
06/10/2000
28. Ministry of 35034/7/97-Estt(D) 08/02/2002 31/05/2011 Procedure to be observed by 317
Personnel, Departmental Promotion
Public Committee (DPCs) – No
Grievances supersession in “Selection”
& Pensions promotion – Revised Guidelines
(GOI) 12/14/89-PER reg.
Personnel
(GOG)
29. Personnel 12/14/89-PER 20/12/2001 Departmental Promotion 319
(GOG) Committee and related matters-
O.M. dated 26.05.1999 stands
withdrawn. O. M. dated
14/12/1995 stands restored.
30. Personnel 2/7/76-PER 06/10/2000 Departmental Selection 320
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts in respect of
Compendium xxii Index

Department (Outside Secretariat)

31. Personnel 1/6/83-PER(Vol.II) 30/11/1999 Recruitment to the Grade of 321
(GOG) Lower Division Clerk –
Clarification reg. typing test
32. Personnel 12/14/89-PER 26/05/1999 Departmental Promotion 321
(GOG) Committee and related matters –
Partial modification to O.M. dated
14/12/1995
33. Personnel 2/38/75-(A)PER/Vol.II 07/04/1998 Confirmation of the employees 322
(GOG)
34. Personnel 12/14/89-PER(Part) 29/01/1998 Option of date for fixation of pay 323
(GOG) on promotion

35. Personnel 2/7/76-PER 11/12/1997 Departmental Selection 323

(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” and “D” posts in
Government Colleges
36. Personnel 2/7/76-PER 18/09/1997 Departmental Selection 324
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” and “D” posts
37. Personnel 1/6/83-PER(Vol.II) 01/08/1997 Recruitment to the Grade of 324
(GOG) Lower Division Clerk –
Clarification reg. typing test
38. Personnel 1/6/83-PER(Vol.II) 02/07/1997 Recruitment to the Grade of 325
(GOG) Lower Division Clerk –
Clarification reg. typing test
39. Personnel 1/6/83-PER(Vol.II) 26/11/1996 Recruitment to the Grade of 325
(GOG) Lower Division Clerk –
Clarification reg. typing test
40. Personnel 2/7/76-PER 25/10/1996 Departmental Selection 326
(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts
41. Personnel 12/14/89-PER 21/08/1996 Partial modification to 326
(GOG) Departmental Promotion
Committee instructions.
42. Personnel 1/6/83-PER(Vol.II) 21/08/1996 Recruitment to the Grade of 327
(GOG) Lower Division Clerk –
Clarification reg. typing test
43. Personnel 2/4/96-PER 26/03/1996 No retrospective promotion nor to 327
(GOG) refer the proposal to GPSC

44. Personnel 2/7/76-PER 21/12/1995 Departmental Selection 327

(GOG) (Vol.III)/Part Committee and Departmental
Promotion committee for the
Group “C” posts in respects of
Departments (Outside Secretariat)
45. Personnel 12/14/89-PER 14/12/1995 Departmental Promotion 328
(GOG) Committee and related matters

46. Personnel 2/7/76-PER-Vol.III 30/09/1993 All promotions of Group “B” 329

(GOG) (Part) officers made from 2.12.88 to
24.4.90 shall be deemed to be
regular
47. Ministry of 20011/5/90-Estt(D) 04/11/1992 24/02/1993 1. Delinking Seniority from 329
Personnel, 9/11/55-RPS 22/12/1959 confirmation
Public 2. General principles for
35014/2/80-Estt.(D) 07/02/1986
Grievance determining the seniority of
Compendium xxiii Index

& Pensions various categories of persons

(GOI)
Ministry of 2/33/75-PER
Home
Affairs
(GOI)
Personnel
(GOG)
48. Finance 9/1/91-Fin(R&C) 25/03/1991 Delinking of confirmation from 336
(R&C) the availability of permanent
(GOG) posts

49. Personnel 2/38/75-PER(Vol.II) 18/03/1991 Instructions regarding adhoc 337

promotion
(GOG)

50. Personnel 12/14/89-PER 23/01/1991 No need to refer cases of 337

Completion of Probation period to
(GOG) Goa Public Service Commission -
To be placed before the
committee constituted for
Crossing Efficiency Bar

51. Personnel 12/14/89-PER 26/09/1990 Departmental Promotion 338

Committee and related matters
(GOG)

52. Personnel 2-38-75-PER(VOL.II) 26/08/1986 Termination of temporary Govt. 353

& A.R. servant under
(GD&D) Rule 5(1)(a)

53. Special SPL-EST-2866 08/02/1967 Composition of Departmental 354

Department Promotion Committee for Class
“D” Posts
(GD&D)

FINANCIAL UPGRADATION
O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

Personnel 2/7/2017-PER 05/04/2021 Re-constitution of Departmental 356

1.
Screening
(GOG)
Committee/Departmental
Promotion Committee to consider
cases of Financial Upgradation
under Assured Career Progression
Scheme (ACPs) and Modified
Assured Career Progression
Scheme (MACPs)
2. Ministry of 35034/3/2015-Estt. 22-10-2019 13/02/2020 Consolidated guidelines regarding 356
Personnel modified assured career progression
Public scheme
Grievances
& Pension
(GOI)
Personnel
(GOG) 1/1/82-PER (Part
IV)/525

3. Personnel 2/7/2017-PER/746 12-03-2018 Constitution of Committee to 363

(GOG) consider the cases of financial up
gradation under Assured Career
Progression Scheme (ACPS)
Compendium xxiv Index

4. Personnel 2/7/2017-PER/3701 07-12-2017 Departmental Promotion 363

(GOG) Committee to consider the cases of
financial upgradation under ACP
and MACP

5. Ministry of 35034/3/2015-Estt (D) 28-09-2016 04-04-2017 MACP - Modified Assured Career 364
Personnel, progression.-implementation of
Public 7th Pay Commission - The
Grievances benchmark would be VERY GOOD
and Pensions for all posts
(GOI) 1/1/82-PER (Part IV)
Personnel
(GOG)
6. Personnel 1/1/82-PER(Part IV) 17-03-2016 Timely granting of MACP 365
(GOG)
7. Personnel 1/1/82-PER (Vol. IV) 28-01-2014 Circular for submission service 366
(GOG) details while referring the proposal
of MACP /ACP cases
8. Ministry of 35034/3/2008-Estt(D) 04-10-2012 12-06-2013 Modified Assured Career 367
Personnel, (Vol. II) Progression Scheme-Clarification
Public
Grievances
and Pensions
(GOI)
Personnel 1/1/82-PER (Part IV)
(GOG)
9. Personnel 1/1/82-PER (Vol. V) 21-06-2011 MACP clarification regarding 368
(GOG)
10. Directorate DA/Control/3-2/2010- 02-12-2010 Benefit under Para 6.1 to be 371
of 11/363 extended to Head clerk on
Accounts functional basis and not to those
(GOI) who draw scales by virtue of non-
functional up gradation
11. Ministry of 35034/3/2008-Estt (D) 01-11-2010 12-06-2013 Modified Assured Career 372
Personnel, (Vol. II) Progression Scheme -Clarification
Public
Grievances
and Pensions
(GOI)
Personnel 1/1/82-PER (Part IV)
(GOG)
12. Personnel 2/7/76-PER (Vol. III) 19-10-2010 Constitution of Committee to 373
(GOG) Part consider the cases under Modified
Assured Career Progression
Scheme
13. Ministry of 35034/3/2008-Estt(D) 09-09-2010 02-12-2010 Modified Assured Career 373
Personnel, Progression Scheme (MACP)
Public
Grievances
and Pensions
(GOI)
Personnel
(GOG) 1/1/82-PER (Part IV)
14. Ministry of 35034/3/2008-Estt (D) 19-05-2009 06-08-2009 Modified Assured Career 376
Personnel, Progression Scheme (MACP)
Public
Grievances
and Pensions
(GOI)
Personnel
Compendium xxv Index

(GOG) 1/1/82-PER (Part IV)

15. Finance 8/13/2008-Fin (R&C) 22-12-2008 Clarification reg. fixation of pay at 382
(R&C) the time of financial upgradation
(GOG) under ACP Scheme
16. Personnel 2/7/76-PER (Vol. III) 18-03-2008 Constitution of Committee to 383
(GOG) Part consider the cases under Assured
Career Progression Scheme-
Clarification.
17. Personnel 1-1-82-PER (Part III) 01-01-2003 Assured Career Progression 383
(GOG) Scheme-Clarification.
18. Ministry of 35034/1/2000-Estt(D) 19-09-2002 14-02-2003 Assured Career Progression 391
Personnel, Scheme-Clarification.
Public
Grievances
& Pensions
Personnel
(GOG) 1/1/82-PER (Part III)
19. Personnel 1-1-82-PER (Part III) 20-12-2001 Constitution of Committee to 392
(GOG) consider the cases under the
Assured Career Progression
Scheme-Clarification.
20. Personnel 1-1-82-PER (Part III) 28-06-2001 Assured Career Progression 393
(GOG) Scheme-Clarification.

21. Personnel 1-1-82-PER (Part II) 29-05-2000 Implementation of Assured Career 402
(GOG) Progression Scheme

22. Personnel 1-1-82-PER (Part I) 29-12-1999 Removal of anomaly of drivers due 406
(GOG) to grant of Time-Bound
Promotional Scales
23. Personnel 1-1-82-PER (Part-II) 22-11-1999 Second Time-Bound Promotional 406
(GOG) Scales to Group “B” “C” and “D” -
clarification.
24. Personnel 1-1-82-PER(Part-I) 16-09-1999 Removal of anomaly in pay as a 407
(GOG) result of senior promoted before
completing 12 years and junior
drawing higher pay in view of grant
of Time-Bound Promotional Scale
25. Ministry of 35034/1/97 Estt. (D) 09-08-1999 22-02-2001 Implementation of Assured Career 408
Personnel, Progression Scheme.
Public
Grievances
& Pensions
(GOI)
Personnel 1-1-82-PER (Part II)
(GOG)

26. Personnel 1-1-82-PER (Part) 03-06-1999 Time-Bound Promotional Scales to 413

(GOG) Group “C” and “D” -
implementation
27. Personnel 1-1-82-PER (Part I) 19-02-1998 Time-Bound Promotional Scales to 414
(GOG) Group “C” and “D” - clarification.

28. Finance 8/1/93-FIN (R&C)/PC 13-09-1996 Clarification reg. revision of pay 414
(R&C) scales to those who have been
(GOG) granted TBPS

29. Personnel 1-1-82-PER (Part II) 25-01-1994 Time-Bound Promotional Scales to 415
(GOG) Group “C” and “D”.

30. Personnel 1-1-82-PER (Part) 22-12-1992 Time-Bound Promotional Scales to 416

Compendium xxvi Index

(GOG) Group “C” and “D” – Extension of

benefits to Work charges
employees who are not borne on
regular establishment
31. Personnel 1-1-82-PER (Part II) 30-09-1992 Time-Bound Promotional Scales to 416
(GOG) Group “C” and “D” –clarification to
remove anomaly of Heavy and
Light Vehicle Driver .
32. Personnel 1-1-82-PER (Part) 29-01-1991 Time-Bound Promotional Scales to 416
(GOG) Group “C” and “D”.

33. Personnel 1-1-82-PER (Part) 16-05-1990 Time-Bound Promotional Scales to 417

(GOG) Group “C” and “D”.

34. Personnel 1-1-82-PER (Part) 22-12-1989 Time-Bound Promotional Scales to 418

(GOG) Group “C” and “D”.

35. Personnel 1-1-82-PER (Part) 05-07-1989 Time-Bound Promotional Scales to 421

(GOG) Group “C” and “D”.

FUEL QUOTA/PURCHASE AND USE OF VEHICLE

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Finance 23/1/2012-Fin(R&C) 13/03/2020 Guidelines reg. vehicles to be 424
(R&C) purchased for the use of Hon’ble
(GOG) C.M., Hon’ble Speaker etc.
2. General 35/2/2013-GAD- 27/05/2019 No vehicle / Furniture to be 425
Administra III/1586 purchased unless condemned
tion (GOG) articles/vehicles are disposed off.
– Withdrawn vide circular dated
27/05/2019
3. Vigilance ACB/VIG/Com- 17/10/2018 Non admissibility of Transport 425
(GOG) 30/2011/4816 Allowance those who have been
provided with the facility of Govt.
/hired vehicle
4. General 4/32/2013-GAD-II/ 20/06/2017 Filling of petrol from automated 425
Administra billing system incase of shortage
tion (GOG) of petrol in Govt. petrol pump
5. Finance 23/1/2012-Fin(R&C) 01/06/2017 Guidelines reg. purchase of 426
(R&C) vehicle for CM / Speaker /
(GOG) Secretaries / HOD etc.
6. General 11/171(57)/2011-GAD 25/11/2016 Fuel quota for official vehicles of 427
Administra Addl. Secretary / Jt. Secretary /
tion (GOG) Common pool
7. General 4/32/2013-GAD-II 02/09/2016 Filling of petrol from automated 428
Administra /212/1421 billing system incase of shortage
tion (GOG) of petrol in Govt. petrol pump
8. General 4/82/2016-GAD- 27/09/2016 Entry of repair in the log book of 428
Administra II/1523 the vehicle
tion (GOG)

9. Ministry of 21(2)/2016-E.II(B) 19/08/2016 03/01/2017 Admissibility of Transport 429

Finance allowance in the cases of office -
(GOI) the officers who are not entitled
Finance for the official car are not entitled
8/7/2008-Fin. (R&C) to opt for Transport allowance@
R&C
(GOG) Rs. 7000/-

10. General 4/82/2016-GAD-II 18/02/2016 Maintenance expenditure for 430

Administra vehicles of Ministers /Secretaries
Compendium xxvii Index

tion (GOG) limit upto Rs. 50,000/-

11. General 4/32/2013-GAD- 09/02/2016 Filling of petrol from PWD pump 430
Administra II/212 for official vehicles
tion (GOG)
12. General 35/2/2013-GAD-III 24/07/2014 No vehicle / Furniture to be 431
Administra purchased unless condemned
tion (GOG) articles/vehicles are disposed off.
– Withdrawn vide circular dated
27/05/2019
13. Finance 23/1/2012-Fin(R&C) 21/07/2014 Guidelines reg. the vehicle to be 431
(R&C) purchased for the use of Hon’ble
(GOG) Chief Minister/ Ministers/
Secretaries/HOD/Jt. Secretaries,
Corp., Autonomous bodies under
the control of State Govt.
14. Finance 7-4-2013/Fin(Exp 08/07/2013 Procedure for disposal of 432
(Expenditu condemned articles (Vehicles,
re) (GOG) Machinery, Furniture)
15. Finance 23/1/2012-Fin(R&C) 28/05/2013 Guidelines for purchase of 437
(R&C) Vehicle for the use of Chief
(GOG) Minister / Ministers / Secretaries
to Govt. / Heads of Department /
Jt. Secretaries/Govt. Dept’s /
Corporations/autonomous bodies
under the control of State Govt.
16. General JS-GA/Petrol/Misc/ 06/02/2013 Permission to purchase Diesel 437
Administra 2013/243 from retail outlet
tion (GOG)
17. General 4/22/2012-GAD-II 03/01/2013 Use of Govt. vehicle for private 441
Administra purpose - Rs. 500/-
tion (GOG)
18. General 4/22/2012-GAD-II 15/02/2013 Corrigendum to Order dated 03- 441
Administra 01-2013.
tion (GOG)
19. Finance 23/1/2012-Fin 25/06/2012 guidelines reg. vehicles to be 441
(R&C) purchased for the use of CM /
(GOG) Ministers/HOD/ Jt. Secretaries etc
20. General 11/165/2010-GAD 24/11/2011 Prior approval to make use of 443
Administra vehicle outside state
tion (GOG)
21. General 15-27-2004-GAD 12/06/2008 Instruction to use Govt. vehicles 443
Administra judiciously
tion (GOG)
22. Finance 23/1/2007-Fin(R&C) 23/07/2007 Instruction for purchase of new 444
(R&C) vehicle.
(GOG)
23. Finance 7/4/98-Fin(Exp) 14/09/2005 Guidelines regarding the 445
(Exp) type/model of vehicles to be
(GOG) purchased by Govt.
Departments/Corporation/Autono
mous bodies
24. Finance 7/4/98-Fin(Exp) 26/07/2001 Guidelines regarding the 446
(Exp) type/model of vehicles to be
(GOG) purchased by Govt.
Departments/Corporation/Autono
mous bodies
25. Finance 1-27-98/Fin(Bud) 16/06/1998 Delegation of Financial Powers 447
(Budge) Rules, 1997- Powers to purchase
(GOG) stereo and speakers for motor
vehicles
26. General 11-13-90-GA&C 30/10/1990 Fixation of petrol quota for use of 448
Compendium xxviii Index

Administra- vehicle of Government /

tion and Co- autonomous bodies etc.
ordination
(GOG)
27. General 15-3-80-GA&C(PF) 18/09/1990 Restriction on use of official 448
Administra- vehicle on Sunday - Reduction in
tion and Co- Petroleum and other related
ordination products
(GOG)

28. General ----- 05/10/1987 Rules for the use of Govt. Motor 449
Administra Vehicles of Govt. of Goa with all
tion (GOG) amendments.

GOA CIVIL SERVICE

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Personnel 6/15/2013-PER 01/11/2018 Annual Medical Health Check up 456
(GOG) for the Goa Civil Service Officers
2. Personnel 3/1/2012-PER 16/08/2016 The Goa Civil Service Rules, 458
(GOG) 2016
3. Personnel 6/9/2008-PER(Part-I) 01/06/2016 Training and Departmental 472
(GOG) examination for Junior scale
officer
4. Personnel 3/4/2012-PER 01/04/2014 Letter to Directorate of Accounts 476
(GOG) – Posts included in the Schedule I
of the GCS Rules & GPS Rules
cannot be treated as lapsed
5. Personnel 15/7/2003-PER 17/02/2011 Goa Departmental Examination 477
(GOG) syllabus for the officers in the
cadre of Mamlatdars /Jt.
Mamlatdars /Assistant Director
Civil Supplies.
6. Personnel 6/4/2001-PER 03/01/2002 Syllabus for the Competitive 478
(GOG) Examination for direct recruitment
to the service
7. Personnel 15/50/87-PER-Part I 12/12/1997 Goa Departmental Examination 482
(GOG) for the officers in the cadre of
Mamlatdar/Jt. Mamlatdar/Asst.
Director of Civil Supplies
8. Personnel 3/5/89-PER (Part) 26/11/1997 Goa Civil Service Rules, 1997 484
(GOG) with all amendments

GOA GOVERNMENT EMPLOYEES (REDRESSAL OF GRIEVANCES FORUM) SCHEME/

REDRESSAL OF GRIEVANCES
O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government

1. Public 11/10/2019/PG- 11/07/2019 Procedure to be adopted for 493

Grievances MISC/606 redressal of Grievances
(GOG)

2. Personnel 2/2/2001-PER 09/10/2012 No grievances can put up directly 493

(GOG) to the Ministers/political
functionaries. - violations of
provisions of Rule 20 of the CCS
(conduct) Rules
Compendium xxix Index

3. Personnel 2/1/2001-PER (Part 17/02/2003 The Goa Government Employees 494

(GOG) file) (Redressal of Grievances Forum)
Scheme, 2001 – Clarification

4. Personnel 2/1/2001-PER 01/10/2001 Instructions related to the Goa 494

(GOG) Government Employees
(Redressal of Grievances Forum)
Scheme, 2001
5. Personnel 2/1/2001-PER 04/06/2001 The Goa Government Employees 495
(GOG) (Redressal of Grievances Forum)
Scheme, 2001 (with all
amendments)
6. Personnel 3/149/85-ARD 10/10/1986 Appointment of Staff Welfare 499
(GOG) Officer to deal with the
representation of the employees.
7. Personnel 22/2/80-PER 25/07/1980 Representation reg. service matter 500
(GOG) to be submitted through proper
channel - instructions

GOA POLICE SERVICE RULES

O.M./Circular/ Date of
Sr. Name of the Notification No. of Adoption by Page
Date Subject
No Department Central/State the State No.
Government Government
1. Personnel 22/6/2018-PER/1063 20-04-2021 Syllabus for Training and 502
(GOG) Departmental Examination of
Junior Scale Officers of Goa
Police Service (on probation)
2. Personnel 22/15/2017-PER/987 12-04-2021 Syllabus for Competitive 507s
(GOG) examination for direct recruitment ss
to the post of Junior Scale Officer
(Deputy Superintendent of Police)
of Goa Police Service
3. Home 1/23/2021- 30-07-2021 Change in nomenclature of Senior 509
Department HD(G)/Notif./Dy.S.P. Scale of Superintendent of Police
(GOG) /SP/2729

4. Personnel 24/5/79-PER(Part) 26/11/1997 Goa Police Service Rules, 1997 510

(GOG) with all amendments.

GOI – Government of India

GOG – Government of Goa
______
Compendium 1 Adhoc Committee

ADHOC COMMITTEE
Compendium 2 Adhoc Committee

Department of Personnel
No. 10/1/77-Per (Part-II) Date:- 19-10-2009
CIRCULAR
Instances have come to the notice of the Government that various Departments take actions or
issues unilaterally on basis of certain suggestions reflected in the Report of the Adhoc Committee
without the matter being examined and decided by the Government.
The provisions of sub-rule (3) of Rule 188 of the Rules of Procedure and Conduct of Business of
Goa Legislative Assembly, 1992 allows the Government to explain its point of view and the action
which the Government proposes to take, on recommendation contained in the Report of the
Committee constituted by the House.
Thus, it is imperative on all the Government Departments/Offices that action taken to be always
after Government‘s decision thereon.
Now, therefore, it is hereby enjoined upon all the Government Departments/Offices that all actions
to be taken or any circular/instructions to be issued, including upon recommendations of any
Committee constituted by the House or nominated by the Hon‘ble Speaker, shall be always taken or
issued after the Government‘s approval thereon.
Above instructions shall be followed scrupulously henceforth.
Sd/-
V. K. Jha
Special Secretary (Personnel)
Compendium 3 Allowances

ALLOWANCES
Compendium 4 Allowances

I. WASHING ALLOWANCES
Finance (Rev. & Cont.) Department
No. 8/5/2007-Fin.(R&C) Part File Dated: 05-05-2008
Read:- (1) O.M. No. 8/5/2007-Fin. (R & C) (1) dated 01/04/2008.
CORRIGENDUM
In the last line of the aforesaid Office Memorandum the expression ―1st April 2008‖ may be read as
―1 April 2007‖.
st

Sd/-
(Vasanti H. Parvatkar)
Under Secretary Fin. (R&C)
_____

Finance (Rev. & Cont.) Department

No. 8/5/2007-Fin.(R&C) Part File Dated: 01-04-2008
Read:- Office Memorandum No. 8/5/2007-Fin. (R & C) (1) dated 03/04/2007.

OFFICE MEMORANDUM
In continuation of the aforesaid O.M. Government is pleased to extend the enhanced rate of Rs.
70/- per month to all Group ‗C‘ employees provided with uniforms and are presently drawing washing
allowances at the lower rate w. e. f. 1st April, 2008.
Sd/-
(Vasanti H. Parvatkar)
Under Secretary Fin. (R&C)
_____

Finance (Rev. & Cont.) Department

No. 8/5/2007-Fin.(R&C) Part File Dated: 03-04-2007
OFFICE MEMORANDUM
Grant of washing allowance to Drivers and Group ‗D‘ staff as recommended by the V th Pay
Commission was under consideration of the Government for quite some time. However due to various
reasons it could not be sanctioned earlier.
Recently the Hon. Finance Minister, in his Budget Speech 2007-08, announced to increase the
washing allowances to Drivers from Rs. 15/- per month to Rs. 30/- per month as recommended by the
Fifth Pay Commission from next financial year i.e. w. e. f 1st April, 2007. In the mean time, the Goa
Government Employees Association GGEA demanded to sanction Rs. 70/- p.m. as washing
allowances to all Group ‗D‘ Staff who are issued uniforms while on duty as sanctioned to the Staff of
Electricity Department in the year 2004. This issue was examined by High Level Committee (HLC)
appointed by Government to study various demands of the GGEA. The HLC recommended Rs. 70/-
p.m. only to Group ‗D‘ Staff and this recommendation was accepted by the Cabinet.
By sanctioning Rs. 70/- p.m. only to Gr. ‗D‘ staff, and sanctioning lower rate to the Drivers will
create disparity. Government is, therefore, pleased to grant washing allowance at the rate of Rs. 70/-
p.m. to all Group ―D‖ Staff and Drivers who are issued uniforms w. e. f. 1st April, 2007.
Sd/-
(Vasanti H. Parvatkar)
Under Secretary Fin. (Budget-I)
______
Compendium 5 Allowances

II. TRANSPORT/TRAVELLING ALLOWANCE

Directorate of Vigilance

No. ACB/VIG/Com-30/2011/21816 Dated: 17/10/2018

CIRCULAR
1. It has come to the notice of the Government, that the Officers who are using official/hired
vehicles for their transportation from the residence to the office and vice versa are claiming
Transport Allowance though they are not entitled for the same.
2. The Transport Allowance is not admissible to those officers who have been provided with the
facility of Government/Hired vehicle.
3. Those officers who are entitled to the use of official car in terms of Department of Expenditure
O.M. No. 20(5)-E II (A)/93 dated 28. 01. 1994 shall be given option to avail the official car
facility or to draw transport allowances.
4. Hence forth, such complaints of non entitled for drawal of transport allowances should be
immediately investigated by the concerned Department itself as they are related to misuse of
vehicle and also misuse of public fund for which a subordinate authority for incurring the
expenditure shall be held responsible under Rule 64 of GFR.
Failure to comply above instructions shall be viewed seriously.
Sd/-
Dharmendra Sharma, (I.A.S)
Chief Secretary/C.V.O.

_____

Department of Finance (Revenue & Control)

No. 8/1/2016-Fin.(R&C) Dated: 10-08-2017
Read: Order No. 8/1/2016-Fin(R&C) dated 25-07-2017

ORDER
In partial modification of this Department‘s order of even number dated 25-07-2017 (read above),
the Office Memorandum No. 21/5/2017-E.II (B) dated 2nd August, 2017 issued by the Department of
Expenditure, Ministry of Finance, Government of India regarding grant of Transport Allowance
(rectification to earlier O.M. No.21/5/2017-E.II (B) dated 07.07.2017) has been adopted by the State
Government for its implementation w. e. f. 01-08-2017.
The O.M. referred above is available on the website of the Directorate of Accounts,
www.accountsgoa.gov.in.
Sd/-
(Michael M D‘ Souza)
Additional Secretary (Finance)

Ministry of Finance (Department of Expenditure)

No. 21/5/2017-E.II(B) New Delhi, 2nd August, 2017
OFFICE MEMORANDUM
Subject:- Implementation of the recommendations of the 7th Pay Commission relating to grants to
Transport Allowance to Central Government employees.
***
Compendium 6 Allowances

1. In partial modification of this Department‘s O.M. of even number dated 07.07.2017 regarding
implementation of the recommendation of the Seventh Central Pay Commission relating to grant of
Transport Allowances to Central Government employees, the President is pleased to decide that
Central Government employees who are drawing pay of Rs. 24,200/- & above in Pay Level 1 & 2 of
the Pay Matrix shall be eligible for grant of Transport Allowances @ Rs. 3600/- plus D.A. thereon at
the Cities mentioned in the Annexure to the above cited O.M. and @Rs. 1800/- plus D.A. thereon at
all Other Places.
2. All other contents of the above cited O.M. dated 07.07.2017 shall remain unchanged.
3. These orders shall be effective from 1st July, 2017.
4. These orders will apply to all civilian employees of the Central Government. The orders will also
apply to the civilian employees paid from the Defence Service Estimates. In respect of Armed Forces
Personnel and Railway employees, separate orders will be issued by the Ministry of Defence and
Ministry of Railways, respectively.
5. In so far as persons serving in the Indian Audit and Accounts Department are concerned, these
orders issue in consultation with Comptroller & Auditor General of India.
Hindi version is attached.
Sd/-
(Annie George Mathew)
Joint Secretary to the Government
of India
_____

Department of Finance (Revenue & Control)

No. 8/1/2016-Fin (R & C) Dated 25-10-2017
Read: Order No. 8/1/2016-Fin (R &C) /(A) dated 30-11-2016.
Order No. 8/1/2016-Fin (R &C) dated 25-07-2017.
Order No. 8/1/2016-Fin (R &C) dated 10-08-2017

ORDER
In pursuance to the order‘s read above the following guidelines/office memoranda issued by the
Government of India has been adopted by the State Government for its implementation prospectively
w. e. f. 01-10-2017.
1. Letter No. A-27012/02/2017-Estt. (AL) dated 16th August, 2017, regarding grant of Children
Education Allowance.
2. O.M. No. 17014/2/2014-Trg. (7th Pay CPC) dated 25th July, 2017 regarding abolishment of
Sumptuary Allowances.
3. O. M. No. 19030/1/2017-E.IV dated 13th July, 2017 regarding Travelling Allowances Rules.
4. O. M. No.19030/1/2017-E.IV dated 18th August, 2017 regarding Travelling Allowances Rules
(Clarification regarding admissibility of Composite Transfer Grants (CTG) and TA/Daily
Allowances (DA).
5. O. M. No. 19030/1/2017-E.IV dated 04th September, 2017 regarding Travelling Allowances
Rules (Clarification of TA/DA entitlements of Officers in Level 13A).
6. O. M. No. 31011/8/2017-Estt.A-IV dated 19th September, 2017 clarification regarding travel
entitlements of Government employees for the purpose of LTC post Seventh Central Pay
Commission.
All the guidelines/OMs, referred to above is available on the website of the Directorate of
Accounts, www.accountsgoa.gov.in
Sd/-
(Michael D‘Souza)
Additional Secretary (Finance)
Compendium 7 Allowances

Ministry of Fianance (Department of Expenditure)

No. 19030/1/2017-E.IV New Delhi, the 13th July, 2017
OFFICE MEMORANDUM
Subject: Travelling Allowance Rules – Implementation of the Seventh Central Pay Commission.
Consequent upon the decision taken by the Government on the recommendation of the Seventh
Central Pay Commission relating to Travelling Allowance entitlement to civilian employees of
Central Government, President is pleased to decide the revision in the rates of Travelling Allowance
as set out in the Annexure to this Office Memorandum.
2. The ‗Pay Level‘ for determining the TA/DA entitlement is as indicated in Central Civil Service
(Revised Pay) Rules 2016.
3. The term ‗Pay in the Level‘ for the purpose of these orders refer to Basic Pay drawn in
appropriate Pay Level in Pay Matrix as defined in Rule 3(8) of Central Civil Services (Revised Pay)
Rules, 2016 and does not include Non practicing Allowances (NPA), Military Services Pay (MSP) or
any other type of pay like special pay, etc.
4. However, if the Travelling Allowance entitlement in terms revised entitlement now prescribed
result in a lowering of the existing entitlements in case of any individual, groups or classes of
employees, the entitlements particularly in respect of mode of travel, class of accommodation, etc.,
shall not be lowered. They will instead continue to be governed by the earlier orders to the subject till
such time as they become eligible, in the normal course, for the higher entitlements.
5. The claims submitted in respect of journey made on or after 1st July, 2017, may be regulated in
accordance with these orders. In respect of journeys performed prior to 1st July, 2017, the claims may
be regulated in accordance to previous orders dated 23.09.2008.
6. It may be noted that no additional funds will be provided on account of revision of TA/DA
entitlement. It may therefore be ensured that permission to official travel is given judiciously and
restricted only to absolutely essential official requirement
7. These orders shall take effect from 01st July, 2017.
8. Separate orders will be issued by Ministry of Defense and Ministry of Railways in respect of
Armed Forces Personnel and Railway employees, respectively.
9. In so far as the person serving in the Indian Audit & Accounts Department are concerned these
orders issue in consultation with Comptroller & Auditor General of India.
Sd/-
(Nirmala Dev)
Deputy Secretary to the Government of India

Ministry of Finance (Department of Expenditure)

F. No. 19030/1/2017-E.IV New Delhi, the 18th August, 2017
OFFICE MEMORANDUM
Subject:- Travelling Allowances Rules – Implementation of the Recommendations of the Seventh
Central pay Commission.
Consequent upon the issuance of this Department‘s O.M. of even number dated 13-07-2017
regarding implementation of 7th CPC on Travelling Allowance (TA), various references are being
received in this Department seeking clarifications regarding admissibility of Composite Transfer
Grant (CTG) and TA/Daily Allowances (DA).
2. The matter has been considered in this Department and with the approval of Competent
Authority, It has been decided that admissibility of CTG and Transportation of personal effects on
Transfer and Retirement will be regulated as under:-
Compendium 8 Allowances

i. In case, the employee has been transferred to 01-07-2017 and has assumed charge prior to
01-07-0217, the employee will be eligible for CTG at pre-revised scale of pay. If the personal
effects have been shifted after 01-07-2017, revised rates for transportation of personal effects
will be admissible.
ii. In case, the employee has been transferred prior to 01-07-2017 and has resumed charge on/after
01-07-2017, the employee will be eligible for CTG at revised scale of pay. As the personal
effects would be shifted after 01-07-2017, revised rates for transportation of personal effects
will be admissible.
iii. In case of retirement, If any employee has retired prior to 01-07-2017, the employee will be
eligible for CTG at pre-revised scale of pay. If the personal effects have shifted after
01-07-2017, revised rates for transportation of personal effects will be admissible.

Sd/-
(Nirmala Dev)
Deputy Secretary to the Government of India

Department of Finance (Revenue & Control)

F. No. 19030/1/2017-E.IV New Delhi, the 04th September, 2017
OFFICE MEMORANDUM
Subject:- Travelling Allowances Rules – Implementation of the Recommendations of the Seventh
Central pay Commission.
Consequent upon the issuance of this Department‘s O.M. of even number dated 13-07-2017
regarding implementation of recommendation of 7th CPC on Travelling Allowance (TA), various
references are being received in this Department seeking clarifications regarding TA/Daily
Allowances (DA) entitlement of Officers in Level 13A. Level 13A (pre-revised Grade pay or Rs.
8,900/-) has been included in the Pay Matrix vide Notification No. GSR 592(E) dated 15-06-2017.
2. The matter has been considered in this Department and with the approval of Competent
Authority, It has been decided that TA/DA entitlements of Officers in Pay Level 13A (pre-revised
Grade Pay of Rs. 8,900/-) shall be equivalent to TA/DA entitlement of Officers in Pay Level 13 (pre-
revised Grad Pay of Rs. 8,700/-) as, mentioned in this Department‘s O.M. of even number dated
13-07-2017.
Sd/-
(Nirmala Dev)
Deputy Secretary to the Government of India
______

Department of Finance (Revenue & Control)

No.8/1/2016-Fin (R & C) Dated 25-07-2017
Read: Order No. 8/1/2016-Fin (R&C)/(A) dated 30-11-2016.
ORDER
In pursuance to the Order read above, the following Office Memoranda issued by the Department
of Expenditure, Ministry of Finance, Government of India has been adopted by the State Government
for its implementation prospectively w. e. f. 01-08-2017.
1. O. M. No. 21/5/2017-E.II (B) dated 7th July, 2017 regarding grants of Transport Allowance.
2. O. M. 2/5/2017-E.II(B) dated 7th July, 2017 regarding grants of House Rent Allowance (HRA)
3. O. M. No.12-2/2016-EIII A dated 7th July, regarding Revision of Rates of Non-Practicing
Allowances (NPA) in respect of medical posts.
4. O. M. No. 12/2/2016-E.III A dated 7th July, 2017 regarding the Revision of Rates of
Non-Practicing Allowances (NPA) in respect of veterinary posts.
Compendium 9 Allowances

5. O. M. No. 12(4)/2016-EIII A dated 7th July, 2017 regarding discontinuance of Family Planning
Allowances for adoption of small family norms.
All the OMs referred to above is available on website of the Directorate of Accounts,
www.accountsgoa.gov.in.
Sd/-
(Sushama D. Kamat)
Under Secretary Finance (R&C)

Ministry of Finance (Department of Expenditure)

Ministry of Finance
No. 21/5/2017-E.II (B) New Delhi, dated the 7th July, 2017

OFFICE MEMORANDUM
Subject:- Implementation of the recommendation of the 7th Central Pay Commission relating to
grant of Transport Allowances to Central Government employees.
Consequent upon the decision taken by the Government on the recommendation of the Seventh
Central Pay commission, the President is pleased to decide that Transport Allowance shall be
admissible to Central Government employees at the following rates:-
Employees drawing pay Rates of Transport Allowances per month
in Pay Level Employees posted in the Cities Employees posted
as per Annexure at all other places
9 and above Rs. 7,200 + DA thereon Rs. 3,600 + DA thereon
3 to 8 Rs. 3,600 + DA thereon Rs. 1,800 + DA thereon
1 and 2 Rs. 1,350 + DA thereon Rs. 900 + DA thereon

2. The grant of Transport Allowances shall be subject to the following conditions:-

(i) The allowances shall not be admissible to those employees who have been provided with
facility of Government transport.
(ii) In respect of those employees who opt to continue in their pre-revised Pay Structure/Pay
Scale, the corresponding Level in the Pay matrix of the post occupied on 01-01-2016 as
indicated in CCS (Revised Pay) Rules, 2016 would determine the allowances under these
orders.

(iii) Physically disabled employees as mentioned in DoE, O. M. 19029/1/78-E.IV(B) dated

31-08-1978 and subsequent orders in respect of the categories viz. visually impaired,
orthopedically handicapped, deaf and dumb/hearing impaired, spinal deformity, shall
continue to be paid Transport Allowances at double the normal rates, subject to fulfillment
of the stipulated conditions, which shall, in no case, be less than Rs. 2,250/- p.m. plus
applicable rates of Dearness Allowances.
(iv) Officer drawing pay in Level 14 and above in the Pay Matrix, who are entitled to the use of
official car in terms of Departmental Expenditure‘s O.M. No. 20(5)-E.II(A)/93 dated
28-01-1994, shall be given the option to avail the official car or to draw Transport
Allowances @ Rs. 15,750 p.m. plus Dearness Allowances thereon. Before allowing
Transport Allowance @ Rs. 15,750/- plus DA thereon, the option exercised by an officer
will be examined by the Administrative Ministry and his/her entitlement to the use of
official car in terms of the O.M. dated 28-01-1994 ibid will require to be certified by the
Competent Authority. In case, an officer opts to draw Transport Allowance @ Rs. 15,750/-
Compendium 10 Allowances

p.m. plus D.A. thereon, he/she will not be allowed to change his/her option during the
remaining period of his/her current assignment.
3. Admissibility of Transport Allowance during the following circumstances:-
(a) During leave: The allowance will not be admissible for the calendar month(s) wholly
covered by leave.
(b) During deputation abroad: The allowance will not be admissible during the period of
deputation abroad.
(c) During Tour: If any employee is absent from the Headquarters/Place of posting for full
calendar months due to tour, he/she will not be entitled to Transport Allowance during
that/those calendar month(s). However, if the absence does not cover any calendar month(s)
in full, Transport Allowances will be admissible for full month.
(d) During training treated as duty: The allowances may be granted during such training, if
no Transport Facility/Travelling Allowances/Daily Allowances is provided for attending the
training institute. During official tour in the training course, the allowances will not be
admissible when the period of the tour covers the whole calendar month. Also, during
training abroad, no Transport Allowances will be admissible when the period of such
training cover full calendar month.
(e) During Inspection/Survey duty by Members of Special Parties within the city but
exceeding 8 kms. from the Headquarters or during continuous field duty either in or
outside the Headquarters: Transport Allowance is given to compensate for the expenditure
incurred for commuting for both to and from between the place of duty and residency. In
case when one gets Road Mileage/Daily Allowance or free transportation for
field/inspection/survey duty or tour for a period covering the whole calendar month, he/she
will not be entitled to Transport Allowances during calendar month(s).
(f) To vacation staff: vacation staff is entitled to Transport Allowances provided no free
transport facility is given to such staff, However, the allowances shall not be admissible
when such vacation spell, including all kinds of leave, cover the whole calendar month(s).
(g) During suspension: As a Government employee under suspension is not required to attend
office he/she is not entitled to Transport Allowances during suspension where suspension
covers full calendar month(s). This position will hold good even if the suspension period is
finally treated as duty. Where suspension period covers a calendar month partially,
Transport Allowances payable for that month shall be reduced proportionality.
4. These orders shall be effective form 1st July, 2017.
5. These orders will apply to all civilian employees of the Central Government. The order will also
apply to the civilian employees paid from the Defense Service Estimates. In respect to Armed Forces
Personnel and Railway employees, separate orders will be issued by the Ministry of Defense and
Ministry of railways, respectively.
6. In so far as the person serving in the Indian Audit and Accounts Department are concerned, these
orders issue in consultation with Comptroller & Auditor General of India.
Sd/-
(Annie George Mathew)
Joint Secretary to the Government of India
Compendium 11 Allowances

ANNEXURE
List of Cities/Towns eligible for higher rates of Transport Allowance on re-classification of
Cities/Towns as per Census-2011 (w. e. f. 01-04-2015).
S.
Name of the States/Union Territories Name of the city/ town
No.
1 2 3
1. Andaman & Nicobar Islands —
2. Andhra Pradesh/Telangana Hyderabad (UA)
3. Arunachal Pradesh —
4. Assam —
5. Bihar Patna (UA)
6. Chandigarh —
7. Chhattisgarh —
8. Dadra & Nagar Haveli —
9. Daman & Diu —
10. Delhi Delhi (UA)
11. Goa —
12. Gujarat Ahmadabad (UA), Surat (UA)
13. Harayana —
14. Himachal Pradesh —
15 Jammu & Kashmir —
16. Jharkhand —
17. Karnataka Bengalore/Bengaluru (UA)
18. Kerala Kochi (UA) , Kozikhode (UA)
19. Lakshadweep —
20. Madhya Pradesh Indore (UA)
21. Maharastra Greater Mumbai (UA),
Nagpur (UA), Pune (UA)
22. Manipur —
23. Meghalaya —
24. Mizoram —
25. Nagaland —
26. Odisha —
27. Pudducherry/Pondicherry —
28. Punjab —
29. Rajasthan Jaipur
30. Sikkim —
31. Tamil Nadu Chennai (UA), Coimbatore (UA)
32. Tripura —
33. Uttar Pradesh Ghaziabad (UA), Kanpur (UA),
Lucknow (UA)
34. Uttarakhand —
35. West Bengal Kolkota (UA)
_______
Compendium 12 Allowances

Department of Finance (Revenue & Control)

No. 8/7/2008-Fin (R&C) Dated: 03-01-2017
OFFICE MEMORANDUM
The Office Memorandum No. 21(2)/2016-E.II(B) dated 19th August, 2016 issued by the
Government of India, Ministry of Finance, Department of Expenditure, New Delhi which is
transcribed below is here by adopted by the Government of Goa.
Sd/-
(Ajit S. Parwatkar)
Under Secretary Fin (R & C)

Ministry of Finance (Department of Expenditure)

No. 21(2)/2016-E.II (B) New Delhi, 19th August, 2016
OFFICE MEMORANDUM
Subject: Clarification on admissibility of Transport Allowance in the cases where the officers are
drawing Grade Pay of Rs.10,000/- in PB-4 regarding.
Reference is invited to this Department‘s Office Memorandum No. 21(2)/20008-E.II (B) dated
29-08-2008. Para ‗3‘ of the O.M. stipulates that Officers drawing Grade Pay of Rs. 10,000/- & above
and those in the HAG+ Scale, who are entitled to the use of official car in terms of Department of
Expenditure (DoE) O.M. No. 20(5)/E.II(A)/93 dated 28-01-1994, shall be given the option to avail
themselves of the existing facility to draw the Transport Allowance at the rate of Rs. 7,000/- p.m. plus
Dearness Allowance thereon.
2. Several references have been received in this department seeking clarification on the
admissibility of Transport Allowance to Officers drawing Grade pay of Rs. 10,000/- under Dynamic
ACP Scheme or NFU Scheme. A few cases have also been filed in the Courts in this regard. Hon‘ble
Central Administrative Tribunal (CAT), Principal Bench, New Delhi, in Order dated
13-05-2014 in O.A. No.4062/2013, filed by Shri Rahdacharan Shakiya & Others V/S Union of India
& Others, held that the Applicants were not entitled to draw Transport Allowances @ RS. 7,000/-
p.m. plus DA there on. The said order of the Tribunal has also been upheld by Hon‘ble High Court of
Delhi in their Order date 03-09-2014 passed in Writ Petition(Civil) No. 3445/2014, filed by
Shri Radhacharan Shakiya & others.
3. Accordingly, it is clarified that the Officers, who are not entitled for the use of official car for
commuting between residence to office and back, in terms of DOE‘s OM 20(5)/E-II(A)/93 dated
28-01994 are not eligible to opt for drawal of Transport Allowances @ Rs.7,000/- p.m. + DA thereon,
in terms of D. O. E. O.M. No. 21(2)/2008-E-II(B) dated 29.08.2008,even though they are drawing
Grade Pay of Rs. 10,000/- in PB-4 under Dynamic ACP Scheme or under the Scheme of Non-
Functional Up gradation (NFU).
Sd./-
(Nirmala Dev)
Deputy Secretary to the Government of India

_____
Compendium 13 Allowances

Department of Finance (Revenue & Control)

No. 8/7/2008–Fin(R&C)/Part I Dated: 12-07-2010
OFFICE MEMORANDUM
The Office Memorandum No. 19030/3/2008-E.IV dated 8th June, 2010 issued by Ministry of
Finance, Department of Expenditure, Government of India, New Delhi which is transcribed below is
hereby adopted by the Government of Goa.
Sd/-
(Rajendra Gawandalkar)
Under Secretary Fin. (R &C)

Ministry of Finance (Department of Expenditure)

No. 19030/3/2008-E.IV New Delhi, dated 8th June 2010
OFFICE MEMORANDUM
Subject:- Travelling Allowance Rules — Implementation of the recommendation of the Sixth
CPC.
The undersigned is directed to refer to this Department‘s O.M. of even number dated 23.09.08 on
the subject cited above and to say that it has been brought to Government‘s notice of this O.M. has led
to lowering of the per km. rate for transportation of personal effects by road on transfer in case of A-
I/A/B-1 class cities. The provision under Para 4C of the said O.M. has been reviewed and it has now
been decided to replace the existing provisions contained in Para 4.C of the said O.M. dated
23.09.2008 with the following.
―C‖ Transportation of Personal Effects.
Rate per Km. for transport by road
Grade Pay (1) By Train/Steamer (2) (Rs. per Km.) (3)
Officers drawing Grade Pay of 6000 kgs By Goods X & Y Class Cities* Z Class cities* 18.00 (Rs.
Rs, 7,600 and above and those Train/ 30.00 (Rs. 0.005 per 0.003 per kg per km)
in Pay scale HAG+ and above /4 wheeler wagor/ kg per km)
1double container
Officers drawing Grade Pay of 6000 kgs By Goods 30.00 (Rs. 0.005 per 18.00 (Rs. 0.003 per kg
Rs. 4,200/-, Rs. 4,600/-, Train/ 4wheeler kg per km) per km)
Rs. 4,800, Rs. 5,400/- and wagon/1 single
Rs. 6,600 container
Officers drawing Grade Pay of 3,000 kg, 15.00 (Rs. 0.005 per 9 (Rs. 0.003 per kg per
Rs. 2,800/-, Officers drawing 1500 kg kg per Km) 07.50 (Rs. km) 4.60 (Rs. 0.0031per
Grade Pay below Rs. 2,800/- 0.005 per kg per km) kg per km)

The rates for transporting the entitled weight by steamer will be equal to prevailing rates prescribed
by such transport in ships operated by ―Shipping Company of India‖.
*As per classification of cities for the purposes of admissibility of House Rent Allowances.
2. Attention is also invited to Para 4.B of the O.M. dated 23-09-2008, which regulates the payment
of Composite Transfer Grant. In this connection, it is reiterated that the components and incidentals
which are merged/subsumed with the Composite Transfer Grant, as per Para 4.B of this Ministry‘s
O.M. No. 19300/2/97/-E-IV dated 17.04.1998 remain unchanged.
3. The revised provisions as under Para 1 above, shall be applicable w. e. f. 01-09-2008 i.e. the date
from which the revised T. A. rules are applicable.
Sd./-
(V.P. Sehgal)
Deputy Secretary to the Government of India
______
Compendium 14 Allowances

Finance (Rev. & Cont.) Department

No. 8/8/2006-Fin (R &C) Date: 30/06/2009
OFFICE MEMORANDUM
A copy of the under mentioned Office Memorandum is forwarded for information and
necessary action to:-
Sd./-
(Vasanti H. Parvatkar)
Under Secretary Fin (R&C)

Ministry of Finance (Department of Expenditure)

F. No. 21(2)/2008-E-II (B) New Delhi, dated the 5th March, 2009
OFFICE MEMORANDUM
Subject: Rate of Transport Allowance in the case of Officers of All-India/Group ‗A‘ services
appointed at the Centre on deputation basis as Directors/equivalent.
Officers belonging to All-Indi/Group ‗A‘ Services appointed on deputation basis as
Directors/equivalent at the Center under Central Staffing Scheme or on deputation to the Centre
outside the scheme are entitled for Transport Allowance @Rs. 3,200/- p.m. + DA thereon. It is
clarified that such officer will continue to be entitled for Transport Allowance of Rs. 3,200/- p.m.
+DA thereon as long as they continue as Director/equivalent at the centre, notwithstanding the fact
that they may have been granted non-functional up gradation to the next higher Grade Pay of
Rs. 10,000/- under the scheme of grant of non-functional up gradation to officer of All-India
Services/Organized Group ‗A‘ Services in PB-3 and PB-4 linked to the posting of IAS Officers at the
Centre introduced as a result of Sixth CPC‘s recommendations.
Sd./-
(R. Prem Anand)
Under Secretary to the Government of India
______

Finance (Rev. & Cont.) Department

No. 8/9/2008/Fin(R&C) Part File Dated: 20/05/2009
CORRIGENDUM
A copy of the under mentioned Corrigendum is forwarded for information and necessary
action to:-
Sd./-
(Vasanti H. Parvatkar)
Under Secretary Fin. (R&C)

Ministry of Finance (Department of Expenditure)

No. 19030/3/2008-E.IV New Delhi, 18th February, 2009
CORRIGENDUM
Subject: Travelling Allowance Rules-Implementation of the Sixth Central Pay commission
In Para 4(C) Column (3) of O. M. No. 19030/3/2008-E.V dated 23-09-2008 on the above
subject, the following may be corrected:-

Rate per km for transport by road (Rs. Per km.) Read

18.00 (Rs. 0.30 per kg in per km.) 18.00 (Rs. 0.003per kg/per km.)
18.00 (Rs. 0.30 per kg per km.) 18.00 (Rs. 0.003 per kg/per km.)
Compendium 15 Allowances

9.00 (Rs. 0.31 per kg per km.) 9.00 (Rs. 0.0031 per kg/per km.)
4.60 (Rs. 0.31 per kg per km.) 4.60 (Rs. 0.0031 per kg/per km.)

Sd./-
(Y. P. Sehgal)
Deputy Secretary (EG)
_____
Finance (Rev. & Cont.) Department
No. 8/9/2008-Fin (R &C) Dated: 30/04/2009
OFFICE MEMORANDUM
A copy of the under mentioned Office Memorandum is forwarded for information and necessary
action to:-
Sd./-
(Vasanti H. Parvatkar)
Under Secretary Fin. (R&C)

Ministry of Finance (Department of Expenditure)

No. 19030/3/2008-E.IV New Delhi, 22nd January, 2009
OFFICE MEMORANDUM
Subject: Travelling Allowances Rules-Implementation of the Sixth Central Pay Commission.
Consequent upon the issue of this Department‘s Om of even number dated 23-09-2008 and
19.11.2008 and on subject cited above, reference have been received regarding Para 3 of OM dated
23.9.2008 on daily allowance on tour.
2. Keeping in view the references received, it is advised that the ―Rates of Daily Allowance on
Tours‖ may be regulated either in accordance with the provisions of this Department‘s OM dated
23.9.2008, or as per the old rates prevalent prior to the issue of the said OM, whichever is claimed by
the employee. The opinion to claim will be available as complete package for a particular tour and not
by taking part of either orders. In other words Officers may choose to be governed either by orders
dated 23.9.2008 or dated 17th April, 1998, in regard to daily allowance on tour.
3. In case the rate of Daily Allowance on tour is regulated as per old rate prevalent prior to issue of
the said OM, dated 23.9.2008, (a) the revised pay range, i.e. pay in the pay band for the purpose of
regulation of Daily Allowances only would be as under:
Pay range (as per OM) Revised pay in Pay Band

Rs. 16,400/- and above Rs. 30,500 and above

Rs. 8,000/- and above but less than Rs. 16,400/- Rs. 15,000/- and above but less than Rs. 30,500/-
Rs. 6,500/- and above but less than Rs. 8,000/- Rs. 12,500/- but less than Rs. 15,000/-
Rs. 4,100/- but less than Rs. 6,500/- Rs. 8,000/- and above but less than Rs.12,500/-
Below Rs. 4,100/- Below Rs. 8,000/-

In respect of the Officers in HAG+ and the apex scale, the basic pay as defined in CCS (RP) Rules
will be considered for determination of entitlement of Daily Allowance.
(b) The classification of cities/towns as per orders prevalent with the old rates as precluded
vide OM dated 17-04-1998 will continue to apply.
4. T. A. claims already settled as on the date of issue of these orders may not be re-opened.

Sd./-
(Karan Singh)
Under Secretary to the Govt. of India
_______
Compendium 16 Allowances

Finance (Rev. & Con.) Department

No. 8/7/2008-Fin(R&C) Dated: 29/10/2008
ORDER
Read:- Order No. 8/7/2008 dated 10/10/2008.
Subject:- Implementation of Government‘s decision on the recommendation of the Sixth Pay
Commission.
In Pursuance of Government decision on the implementation of recommendations of the Sixth
Central Pay Commission as adopted by the State Government vide order referred above, Government
of Goa is pleased to accord sanction, to adopt the following Office Memorandum/Resolution issued
by the Government of India.
1. Resolution dated 29-08-2008 published in the Extra-ordinary the Gazette of India No. 304.
2. Office Memorandum No. 1/1/2008-IC dated 13/09/2008-regarding clarification on CCS
(Revised Pay) Rules, 2008.
3. Office Memorandum F. No. 19030/3/2008-FE.IV dated 23/09/2008- regarding Travelling
Allowance Rules.
4. Office Memorandum F. No. 31011/4/2008-Estt. (A) dated 23/09/2008-regarding
recommendations relating to LTC Acceptance.
5. Office Memorandum No. F. No. 7(20)/2008-E.II (A) dated 24/09/2008 regarding revision in
the rates of Family Planning Allowance for adoption of small family norms.
6. Office Memorandum No. 12(i)/E.II (A)/2008 dated 07/10/2008 regarding amendments to Rule
31, 35, 38, 53, 58, 66 of Compendium of Rules on advance to Government servants.
Copies of above Resolution/Office Memorandum are enclosed.
By and in the name of the Governor of Goa.
Sd/-
(S. Shanbogue)
Joint Secretary Budget)

Ministry of Finance (Department of Expenditure)

F. No. 19030/3/2008-E.IV New Delhi, the 23rd September, 2008

OFFICE MEMORANDUM

Subject:- Travelling Allowances Rules-Implementation of the Sixth Central Pay Commission

The undersigned is directed to say that in pursuance of the decisions taken by the Government on
the recommendations of the Sixth Central Pay Commission relating to Travelling Allowances
entitlements, sanction of the President is conveyed to the modification in the Travelling Allowance
Rules as set out in the Annexure to this Office Memorandum in so far as they apply to civilian
employees of the Central Government. Separate orders will be issued by the ministry of Defense and
railways in respect of their Personnel.
2. The ―Grade Pay‖ for determining the TA/DA entitlement is as indicated in Central Civil
Services (Revised Pay) Rules 2008.
3. The term ―Pay‖ for the purpose of these orders refer to basic pay as define in Rules 3(8) of the
Central Civil Services (Revised Pay) Rules, 2008 and includes the revised non-practicing
allowance, if any, admissible in addition.
4. In respect of those employees who opt to continue in their pre-revised scale of pay, the
corresponding Grade Pay of the Pay of the pay scales of the post occupied 1/1/2006 would
determine the TA/DA entitlement under these orders. However, for determining the Composite
Transfer Grants for such employees, the term pay shall also include, in addition to the basic in
the pre-revised scales, stagnation increments, Dearness Pay and NPA as per orders in force on
1/1/2006.
Compendium 17 Allowances

5. These orders shall take effect from 1st September, 2008. However, if the travelling
Allowances entitlements in terms of the revise entitlements now prescribed result in a lowering
of the existing entitlements in the case of any individual, groups or classes of employees, the
entitlements, particularly in respect of mode or travel, class of accommodation, etc, shall not be
lowered. They will instead continue to be governed by the earlier orders on the subject till such
time as they become eligible, in the normal course, for the higher entitlements.
6. The claims submitted in respect of journey made on or after 1st September, 2008, may be
regulated in accordance with these orders.
7. It may be noted that no additional funds will be provided on account of revision in
TA/DA entitlements. It may therefore be ensured that permission to official travel is
given judiciously and restricted only to absolutely essential official requirements.
8. In so far as the persons serving in the Indian Audit & Accounts Department are concerned,
these orders issue in consultation with the Comptroller General of India.
Sd/-
(Madhulika P. Sukul)
Joint Secretary to the Government of India

ANNEXURE
Annexure to Ministry of Finance, Department of Expenditure O.M. No. 19030/3/2008-E-IV
dated: 23rd September 2008

In supersession of S. R.17 and G. O. I., M. F. No. 10/2/98-IC & 19030/2/97-E.IV dated 17/4/1998,
the following provisions will be applicable with effect from 1-9-2008.
2. Entitlements for Journeys on Tour.
A. Travel Entitlements within the country
Grade Pay (1) Travel Entitlement
Officer drawing Grade Pay of Rs. 10,000/- and above Business/Club Class by air/AC First class by
and those in Pay Scale of HAG+ and above train
Officers drawing Grade Pay of Rs. 7,600/-, Rs. 8,700/- Economy Class by air/AC First class by train
and Rs. 8,900/-
Officers drawing Grade pay of Rs. 5,400/- and Economy Class by air/AC II Tier class by train
Rs. 6,600/-
Officers drawing Grade Pay of Rs. 4,200/-, 4,600/- and AC II Tier Class by train
Rs. 4,800/-
Officers drawing grade Pay below Rs. 4,200/- First Class/AC III Tier/AC Chair car by train

The revised travel entitlements are subject to following:-

(i) In case of places not connected by rail, travel by AC bus for all those entitled to travel by AC II
Tier and above by train and by Deluxe/ordinary bus for others is allowed.
(ii) In case of road travel between places connected by rail, travel by any means of public transport
is allowed provided the total fare does not exceed the train fare by the entitled class.
(iii) Henceforth, all mileage points earned by Government employees on tickets purchased for
official travel shall be utilized by the concerned Department for other official travel by their
officers. Any usage of these mileage points for purposes of private travel by an officer will
attract departmental action. This is to ensure that the benefits out of official travel, which is
funded by the Government, should accrue to the Government.
(iv) All Government servants are allowed to travel below their entitled class of travel.
Compendium 18 Allowances

3. International Travel Entitlement.

(i) Cabinet Secretary/Secretary to G.O.I. and Equivalent– First Class
(ii) Officers drawing grade pay of Rs 10,000/- and – Business/Club Class
above and those in Pay Scale of HAG+
(iii) Others – Economy Class
C. Entitlement for journeys by Sea or by River Steamer (SR. 40):-
Grade Pay Entitlement

1 2
Officer drawing Grade Pay of Rs. 5,400/- and above and Highest class
those in Pay Scales of HAG+ and above
Officers drawing Grade Pay of Rs. 4,200/- Rs. 4600 If there be two classes only on the steamer,
and Rs. 4,800/- the lower class

Officers drawing Grade Pay of Rs. 2,400/- If there be two classes only on the steamer,
and Rs. 2,800/- the lower class
If there be three classes, the middle, or the
Second class
If there be four classes, the third class
Officers drawing Grade Pay less than Rs. 2,400/- The lowest class
(ii) Accommodation entitlement for travel between the main-land and the A&N Group of Islands and
Lakshadweep Group of Island by ships operated by the Shipping Corporation of India limited will be as
follows.
Grade Pay Entitlement
(1) (2)
Officers drawing Grade Pay of Rs. 5,400/- and above and Deluxe Class
those in Pay scale of HAG+ and above
Officers drawing Grade Pay of Rs. 4,200/-, Rs. 4,600/- and First/A Cabin Class
Rs. 4,800/-
Officers drawing Grade Pay of Rs 2,400 and Rs 2,800/- Second/B Cabin Class
Officers drawing Grade Pay less than Rs. 2400/- Bunk Class

Sd/
(Mahendra Kumar)
Director (EG)
Ministry of Finance
Department of Expenditure
_____
Finance (Rev. & Cont.) Department
No. 8/5/2007-Fin. (R&C) Part File Dated:- 05/05/2008
CORRIGENDUM
Read:- (1) O.M. No. 8/5/2007-Fin(R&C)(1) dated 01/04/2008
In the last line of the aforesaid Office Memorandum the expression ―1st April 2008‖ may be read as
―1 April 2007‖
st

Sd./-
(Vasnati H. Parvatkar)
Under Secretary Fin(R&C)
_____
Compendium 19 Allowances

Finance (Rev. & Cont.) Department

No. 8/5/2007-Fin. (R&C) (I) Dated: 01/04/2008
OFFICE MEMORANDUM
Read:- Office Memorandum No 8/5/2007-Fin(R&C)(1) dated 03/04/2007
In continuation of aforesaid O.M. the Government is pleased to extend the enhanced rate of Rs.
70/- per month to all ‗C‘ Group employees provided with uniform and are presently drawing washing
allowances at the lower rate w. e. f 1st April 2008.
Sd./-
(Vasnati H. Parvatkar)
Under Secretary Fin(R&C)
_____

Finance (Rev. & Cont.) Department

No. 8/5/2007-Fin. (R&C) Date:- 05/11/2007
Read:- O.M. No.8/5/2007-Fin(R&C) dated 3/4/2007
OFFICE MEMORANDUM
Sub:- Grant of Transport Allowances
With reference to O.M. of even number dated 3/4/2007 cited above, all Office Memorandums
/instruction issue regarding Conveyance Allowances/Transport Allowance to the blind or
orthopedically handicapped with disability of lower extremities stand abolished. These employees
will be entitled to the Transport Allowances stated in the O.M. dated 3/4/2007refered to above.

Sd./-
(Vasnati H. Parvatkar)
Under Secretary Fin(R&C)
_____
Finance (Rev. & Cont.) Department
No. 8/5/2007-Fin. (R&C) Dated: 03/04/2007
OFFICE MEMORANDUM
Subject: Grant of Transport Allowance
The grant of transport allowances as recommended by the Vth Pay Commission was under
consideration of the Government for quite some time. However due to financial crunch it was not
granted.
Now, in view of the demand of the Goa Government Employees Association, Government has
constituted a High Level Committee to study the various demands made by the Goa Government
Employees Association. One of them was for grant of Transport Allowances. After giving personal
hearing to the representatives of the Goa Governments Employees Association, It was agreed to
grants transport allowance as recommend by the Fifth Pay commission only to Group ‗C‘ and ‗D‘
employees with effect from 1/4/2007.
All the Group ‗C‘ and ‗D‖ employees drawing the pay below the Scale of Rs. 6,500/-, 6,900/- shall
be sanctioned Transport Allowances at the rate of Rs 75/- per month w. e. f. 1/4/2007, as per
recommendations of Vth Pay Commission. The Grant of transport allowances shall be subject to the
following conditions:-
The allowances shall not be admissible to those employees who are provided with the Government
accommodation within a distance of one kilometer or within a campus, housing the place or work and
residence.
Compendium 20 Allowances

Note:- The grant of allowance under these orders would be subject to furnishing of a certificate by the employee
that the Government accommodation is not allocated within one kilometer form the place of work of
the concerned employees or within a campus housing the place of work and residence.
2) The allowances will not be admissible during absence from duty exceeding 30 days due to leave,
training, tour, etc.
As regards these employees who are blind or orthopedically handicapped with disability of lower
extremities will be entitled to double the rate subject to the condition stipulated above. In case,
however such handicapped employees have been provided with Government accommodation within a
distance of one kilometer from the place of work or within a campus housing the place of work and
residence, the allowances shall be admissible at normal rate as applicable under these orders.
Sd/-
(Vasanti H. Parvatkar)
Under Secretary Fin. (Budget-I)
_____

III. SPECIAL ALLOWANCES FOR CHILD CARE

FOR WOMEN WITH DISABILITIES AND EDUCATION
ALLOWANCE FOR DISABLED CHILDREN
Finance (Rev. & Cont.) Department
No. 8/7/2008—Fin (R&C) Dated:- 15-06-2011
OFFICE MEMORANDUM
The Office Memorandum No. 12011/01/2011-Estt. (Allowance) dated 4th May, 2011 issued by the
Government of India, Ministry of Personnel, Public Grievances and Pension, department of Personnel
& Training, New Delhi which is transcribed and adopted by the Government of Goa.
Sd./-
(Surendra F. Naik)
Under Secretary Fin (R&C)

Ministry of Personnel, Public Grievances and Pension

(Department of Personnel & Training)
No. 12011/01/2011-Estt, (Allowance) Dated: 4th May, 2011
OFFICE MEMORANDUM
Subject: Clarification on increase in certain allowances by 25% as a result of enhancement of
Dearness Allowance w. e. f. 1.1.2011.
On the above mentioned subject, it is stated that consequent upon enhancement of Dearness
Allowances payable to Central Government employees @ 51% w.e.f. 1st January, 2011 vide Ministry
of Finance, Department of Expenditure O.M. No. 1(2)2011-E-II (B) dated 24th March, 2011, the
following points are clarified:
a) The annual ceiling limit for reimbursement of Children Education Allowance shall
be Rs. 15,000/- per child. Accordingly, the quarterly claim could be more than
Rs. 3,750/- in one quarter and less than Rs.3,750/- in another quarter subject to annual ceiling
of Rs. 15,000/- per child and Hotel Subsidy shall be Rs. 3,750/- per month per child;
Compendium 21 Allowances

b) The rates of Special Allowances for Child Care to women with disabilities stands revised to
Rs. 1,250/- per month, and
c) The annual ceiling for reimbursement of education allowances for disabled children of
Government employees shall be treated as revised to Rs. 30,000/- per annum per child and the
rates of Hostel Subsidy for disabled children of Government employees shall be treated as
revised from Rs. 6,00/- to Rs, 7,500/- per month per child:
2. These revisions are applicable with effect from 1st January, 2011.
3. These revisions shall be subject to other terms and conditions mentioned in this Department‘s
O.M. No. 12011/03/2008-Estt. Allowances dated 2.9.2008 and O.M. No. 12011/04/2008 dated 11-9-
2008.

Sd./-
(Vibha Govil Mishra)
Deputy Secretary
_____

Finance (Rev. & Cont.) Department

No. 8/7/2008—Fin (R&C) Dated: 07-05-2012
OFFICE MEMORANDUM
The Office Memorandum No. 12011/04/2008- Estt. (Allowances) dated 11th September, 2008
issued by Government of India , Ministry of Personnel, Public Grievances & Pension, Department of
Personnel &Training, New Delhi which is transcribed below is hereby adopted by the Government of
Goa.
Sd./-
(Ajit Pawaskar)
Under Secretary Fin. (R & C)

Ministry of Personnel, Public Grievances & Pensions

(Department of Personnel & Training)
No. 12011/04/2008- Estt. (Allowances) New Delhi, 11th September, 2008
OFFICE MEMORANDUM
Subject:- Recommendations of Sixth Central Pay commission -Implementation of the decisions
relating to Special Allowance for child care for women with disabilities and
Education Allowance for disabled children of Government employees.
Consequent upon the decision taken by the Government on the recommendations made by the
Sixth Central Pay Commission for providing extra benefits to women employees with disabilities
especially when they are young children and children with disability, the President is pleased to issue
the following instructions:-
(i) Women with disability shall be paid Rs. 1,000/- per month as Special Allowance for Child
Care. The allowance shall be payable from the time of child‘s birth till the child is two years
old.
(ii) It shall be payable for a maximum of two children.
(iii) Disabilities means a person having a minimum disability of 40% as elaborated in Ministry of
Welfare‘s Notification No. 16-18/97-NI.I dated 1.6.2001 (Annexure).
(iv) The above limit would automatically raised by 25% every time the Dearness Allowance on
revised pay structure goes up by 50%.
Compendium 22 Allowances

2. Reimbursement of Education Allowance for disabled children of Government shall be payable at

double the normal rates prescribed. The annual ceiling fixed for the reimbursement of Children
Education Allowance for disabled children of Government Employees is Rs. 2,400/-. The rest of the
conditions will be the same as stipulated vide O.M. No. 12011/03/2008-Estt. (Allowance) dated 2nd
September, 2008 on the subject.
3. Disability means a person having a minimum disability of 40% as elaborated in Ministry of
Welfare‘s Notification No. 16-18/97-NI.I dated 1.6.2001 (Annexure).
4. These orders shall be effective from 1st September, 2008.
5. In so far as persons serving in the India Audit and Accounts Department are concerned, these
orders issue in consultation with the Comptroller General and Audit General of India.
Sd./-
(Simmi R. Nakara)
Director (P & A)
ANNEXURE
Extracts of the Notification
Ministry of Social Welfare Justice and Empowerment
New Delhi, the 1st June, 2001
NOTIFICATION
Subject: Guidelines for evaluation of various disabilities and procedure for certification.

No. 16-18/97-N1.I In order to review the guidelines for evaluation of various disabilities and
procedures for certification as given in the Ministry of Welfare‘s O.M. No. 4-2/83-HW.III, dated the
6th August, 1986 and to recommend appropriate modifications/alterations keeping in view the Persons
with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act, 1995,
Government of in Ministry of Social Justice and Empowerment, vide Order No. 16-18/97-N.1.I, dated
28.8.98, set up four committees under the Chairmanship of Director General of health Services one
each in the area of Mental Retardation, Locomotors/Orthopedic disability, Visual disability, Speech &
Hearing disability. Subsequently, another Committee was constituted on 21.7.1999 for evaluation,
assessment of multiple disabilities and categorization and extent of disability and procedure for
certification.
2. After having considered the reports of these committees the undersigned is directed to convey
the approval of the President to notify the guidelines for evaluation of the following disabilities and
procedures for certification:-
Visual Impairment.
Locomotor/Orthopaedic Disability.
Speech and hearing disability.
Mental Retardation.
Copy of the report is enclosed herewith as Annexure.
3. The minimum degree of disability should be 40% in order to be eligible for any
concession/benefits.
4. According to the Persons with Disabilities (Equal Opportunities, Protection of Right and Full
Participation) Rules, 1996 notified by the Central Government in exercise and powers conferred by
Sub section (1) and (2) of Section 73 of the Persons with Disabilities (Equal Opportunities, Protection
of Right and Full Participation) Act, 1995 (1 of 1996), authorities to give disability Certificate will be
a Medical Board duly constituted by the Central and State Government. The State Government may
constituted a Medical Board consisting of at least three members out of which at least one shall be a
specialist in the particular field for assessing locomotors/visual impairment including lower
vision/hearing and speech disability, mental retardation and leprosy cured as the case may be.
5. Specified test as indicated in the Annexure* should be conducted by the medical Board and
recorded before a certificate is given.
Compendium 23 Allowances

6. The certificate would be valid for a period of five years for those whose disability is temporary
and are below the age of 18 years. For those who acquire permanent disability the validity can be
shown as ‗Permanent‘.
7. The State Govts./UT Admn. may constitute the medical boards indicated in Para 4 above
immediately, if not done so far.
8. The Director General of Health Services, Ministry of Health and family Welfare will be the
final authority, should there arise any controversy/doubt regarding the interpretation of the definitions/
classifications/evaluations tests etc.,
Sd./-
(Gauri Chatterji)
Joint Secretary to the Government of India
Note:- The Annexure mentioned above may please be seen from Ministry of Social Justice and Empowerment
Notification.
_____

IV. CHILDREN EDUCATION ALLOWANCES

Finance (Rev. & Cont.) Department

No.8/1/2016-Fin (R&C) Dated: 12/07/2019.
ORDER
Sub : Implementation of decisions relating to grant of Children Education Allowance (CEA)

The Government of Goa is pleased to adopt the OM No. A-27012/02/2017-Estt(AL) dated

17/07/2018 with the following modifications:
1. The amount of Rs. 2250/- per month per child shall be claimed as reimbursement on
production of self attested fee receipts confirming/indicating that the fee deposited for the
entire academic year/term/month as the case maybe, in lieu, a certificate from the Head of
Institution in which the child studies, can be given by the Government servant, detailing the
school fees, tuition fees, admission fee, laboratory fee, Vidyalaya Vikas Nidhi charged by
Kendriya Vidyalayas, library fee/games/sports fee, examination fee and fee for extra
curricular activities and expenses incurred on other items if supplied by the school viz 2 sets
of uniform, one set of textbooks and notebooks, one pair of shoes and socks. If any of the
items are procured from private vendors, original receipt of purchase/vouchers, self attested
by the Government servant maybe enclosed.
2. The condition of hostel subsidy applicable in respect of children studying in residential
education institution located at least 50 km from the residence of the Government servant
stands relaxed.
3. The CEA and hostel subsidy is admissible for children studying two classes before Class I
and upto XII and also for the initial two years of a diploma certificate course from
Polytechnic/ITI/Engineering College, if the child pursues the course after passing 10 th
Standard and Government servant has not been granted CEA/Hostel Subsidy in respect of the
child for studies in 11th and 12th standards.
4. In respect of school/institutions ie. two Classes before Class I, primary and middle level not
affiliated to any Board of Education, the reimbursement under the scheme maybe allowed for
the children studying in a recognized school/ institution. Recognized school/institution in this
regard means a Government school or any educational institution whether in receipt of
Government aid or not, recognized by the Central or State Government or Union Territory
Administration or by University or a recognized educational authority having jurisdiction
Compendium 24 Allowances

over the area where the institution/school is situated.

5. The reimbursement will be done once a year, after completion of the academic year.
6. The above instructions would come into effect from the academic year 2018-19.
By order and in the name of the
Governor of Goa
Sd/-
( Pranab G. Bhat )
Under Secretary (Finance [R&C])
_____
Department of Finance (Revenue & Control)
No. 8/1/2016-Fin (R&C) Dated 14-06-2018
ORDER
Read: Order No. 8/1/2016-Fin. (R&C) dated 25-10-2017.
In partial modification to the order read above, Government is pleased to make applicable Letter
No. A-27012/02/2017-Estt. (AL) dated 16th August, 2017 issued by the Government of India, Ministry
of P.G. and Pensions, Department of Personnel and Training, New Delhi regarding grants of Children
Education Allowance applicable from Academic Year 2017-2018 and payable after completion of the
Academic Year.
Sd./-
(Sushama D. Kamat)
Under Secretary (Finance)
_____

Department of Finance (Revenue & Control)

No. 8/1/2016-Fin (R&C) Dated 25-10-2017
ORDER
Read: Order No. 8/1/2016-Fin (R & C) /(A) dated 30/11/2016.
Order No. 8/1/2016-Fin (R&C) dated 25.07.2017.
Order No. 8/1/2016-Fin (R &C) dated 10.08.2017.
In pursuance to the Order‘s read above, the following guidelines/Office Memoranda issued by the
Government of India has been adopted by the same Government for its implementation prospectively
w. e. f. 01.10.2017.
1. Letter No. A-27012/02/2017-Estt. (AL) dated 16th August, 2017 regarding grant of Children
Education Allowance.
2. O.M. No. 17014/2/2014-Trg.(7th CPC) dated 25th July,2017 regarding Abolishment of
Sumptuary Allowances.
3. O.M. No. 19030/1/2017-E.IV dated 13th July, 2017 regarding Travelling Allowance Rules
4. O.M. No. 19030/1/2017-E.IV dated 18th August, 2017 regarding Travelling Allowance Rules
(Clarification regarding admissibility of Composite Transfer Grants (CTG) and TA/Daily
Allowances (DA).
5. O.M. No. 19030/1/2017-E.IV dated 04th September 2017, regarding Travelling Allowances
Rules (Clarification regarding TA/DA entitlement to Officers in level 13A).
6. O.M. No. 31011/8/2017-Estt.A-IV dated 19th September, 2017 clarification regarding travel
entitlements of Government employees for the purpose of LTC Post Seventh Central Pay
Commission.
Compendium 25 Allowances

All the guidelines/OM‘s, referred to above is available on the website of the Directorate of
Accounts, www.accountsgoa.gov.in

Sd./-
(Michael M. D‘ Souza)
Additional Secretary (Finance)
Ministry of Personnel P. G. and Pensions
Department of Personnel & Training
No. 27012/02/2017-Estt. (AL) 16th August, 2017
Subject: Recommendations of the Seventh Central Pay Commission — Implementation of
decision relating to the Grants of Children Education Allowance.

Consequent upon the decision taken by the Government on the recommendations made by the
Seventh Central Pay Commission on the subject of Children Education Allowance Scheme, the
following instructions are being issued in supersession of this Department‘s O. M. dated 28-4-2014.
(a) The amount fixed for reimbursement of Children Education Allowance will be
Rs. 2,250/- p.m.
(b) The amount fixed for reimbursement of Hostel Subsidy will be Rs. 6,750/- p.m.
(c) In case both the spouses are Government servants, only one of them can avail reimbursement
under Children Education Allowance.
(d) The above limits would be automatically raised by 25% every time the Dearness Allowances on
the revised pay structure goes upto 50%.The allowances will be double for differently abled Children.

2. Further, reimbursement will done just once a year after completion of the financial year. For
reimbursement of CEA a certificate from Head on institution, where the ward of Government
employee studies, will be sufficient for the purpose. The certificate should confirm that the child
studied in the school during the previous academic year. For Hostel Subsidy, a similar certificate from
the head of institution will suffice, with the additional requirement that the certificate should mention
th amount of expenditure incurred by the Government servant towards lodging and boarding in the
residential complex. The amount expenditure mentioned, or the ceiling as mentioned above,
whichever is lower, shall be paid to the employee.
3. These orders shall be effective from 1st July, 2017.
4. In so far as persons serving in the Indian Audit and Accounts Department are concerned, these
orders issue in consultation with the Comptroller and Auditor General of India.
Sd./-
(Navneet Misra)
Under Secretary to the Govt. of India
______

Department of Finance (Revenue. & Control)

No. 8/7/2008-Fin (R & C) Date 03-01-2017.
OFFICE MEMORANDUM
The Office Memorandum No. A-27012//01/2015-Estt.(AL) dated 22nd August 2016 issued by the
Government of India Ministry of Personnel & Training, New Delhi, is now transcribed below and is
hereby adopted by the Government of Goa.
Sd./-
(Ajit S. Pawar)
Under Sec. Fin. (R & C)
Compendium 26 Allowances

Ministry Personnel Public Grievances

(Department of Personnel & Training)
No.A-27012/01/2015-Estt. (AL) New Delhi, Dated 22nd August 2016
OFFICE MEMORANDUM
Subject: Children Education Allowance (CEA) — Clarification
The undersigned is directed to refer to Department of Personnel & Training‘s O.M.
No.12011/03/2008-Estt. (Allowance) dated 2nd September, 2008 and subsequent clarifications issued
from time to time on the subject mentioned above and at say that E-Receipts produced by Central
Govt. employees as a proof of fee, etc., may be treated as original and hence be allowed for claiming
reimbursement of CEA.
2. This issue with the approval of Joint Secretary (Establishment).
3. Hindi version will follow.
Sd./-
Mukul Ratra
Director
_____

Finance (Rev. & Cont.) Department

No. 8/7/2008-- Fin (R&C) Dated: 15-06-2011
OFFICE MEMORANDUM
The Office Memorandum No.: 12011/01/2011- Estt. (Allowances) dated 04th May, 2011 issued
by Government of India, Ministry of Personnel, Public Grievances & Pension, Department of
Personnel &Training, New Delhi which is transcribed below is hereby adopted by the Government
of Goa.
Sd./-
(Surendra F. Naik)
Under Secretary Fin. (R & C)

Ministry of Personnel P.G. and Pensions

Department of Personnel & Training
No. 12011/01/2011-Estt. (Allowances) New Delhi, May 4,, 2011
Subject: Clarification on increase in certain allowances by 25% as a result of enhancement
of Dearness Allowances w. e. f. 1.1.2011:-
On the above mentioned subject, it is stated that the consequent upon enhancement of Dearness
Allowance payable to Central Government employees @ 51% w. e. f. 1st January, 2011 vide Ministry
of Finance, Department of Expenditure O.M. No. 1 (2) 20011-E-II (B) dated 24th March, 2011 the
following points are clarified:
a) The annual ceiling limit for reimbursement of Children Education Allowances shall be Rs.
15,000/- per child. Accordingly, the quarterly claim could be more than Rs. 3,750/-in one quarter and
less than Rs. 3,750/- in another quarter subject to the annual ceiling of Rs. 15,000/- per child and
Hostel subsidy shall be rs.3,750/-per month per child.
b) The rates of Special Allowances for Child Care to women with disabilities stands revised to Rs
1,250 per month, and
c) The annual ceiling for reimbursement of education allowance for disabled children of
Government employees shall be treated as revised to Rs. 30,000/- per annum per child and the rates of
hostel subsidy for disabled children of Government employees shall be treated as revised from Rs.
6,000/- per child per month to Rs. 7,500/- per child per month.
Compendium 27 Allowances

2. These revisions are applicable with effect from 1st January, 2011.
3. These revisions shall be subject other terms and conditions mentioned in this Departments O.M.
No. 12011/03/2008-Estt.(Allowance) dated 2.9.2008 and O.M. No. 12011/04/2008 dated 11.9.2008
Sd./-
(Vibha Govil Mishra)
Deputy Secretary
_____
Finance (Rev. & Cont.) Department
No. 8/7/2008-- Fin (R&C) Dated: 10/10/2011
OFFICE MEMORANDUM
The Office Memorandum No.: 12011/03/2008- Estt. (Allowances) dated 23rd November, 2009
issued by Government of India, Ministry of Personnel, Public Grievances & Pension, Department of
Personnel &Training, New Delhi which is transcribed below is hereby adopted by the Government of
Goa.
Sd./-
(Ajit Pawaskar)
Under Secretary Fin. (R & C)

Ministry of Personnel Public Grievances and Pensions

(Department of Personnel & Training)
No. 12011/03/2008-Estt. (Allowances) New Delhi, the 23rd November, 2009

OFFICE MEMORANDUM
Subject: Clarification on Children Education Allowance.

The undersigned is directed to refer to DOP&T O. M. of even No. dated 2.9.2008 on the above
subject, Para I(c) of the said O.M. says:
―Reimbursement will be applicable for expenditure on the education of school going children
only i.e. for children from classes nursery to twelfth including classes eleventh and twelfth held by
Junior Colleges or schools affiliated to Universities or Board of Education‖.

Various clarifications are being sought with regard to the definition of ‗nursery‘ as the same is
being called by different names in different institutions. This matter was considered in consultation
with Ministry of Finance. It is clarified that ‗classes nursery to twelfth‘ will include classes I to XII +
2 classes prior to class I irrespective of the nomenclature.

It is further clarified that in respect of schools/institutions at nursery, primary and middle level
not affiliated to any Board of Education, the reimbursement under the Scheme may be allowed for the
children studying in a recognized school/institution. Recognized school/institution in this regard
means a Govt. school or any educational instituition whether in receipt of Govt. aid or not, recognized
by the Central or State Govt. or Union Territory Administration or by University or a recognized
educational authority having jurisdiction over the area where the institute is situated.
Sd./-
(Simmi R. Nakra)
Director
Compendium 28 Allowances

V. DRESS ALLOWANCES
Department of Finance (Revenue & Control)
No.8/1/2016/Fin(R &C) Dated: 05/03/2019
ORDER
Sub: Implementation of the recommendations of the Seventh Central Pay Commission. — Dress
Allowances.
The Government of Goa is pleased to adopt the Office Memorandum No. 19051/1/2017-E.IV
dated 02/08/2017 issued by the Department of Expenditure, Ministry of Finance, Government of
India, with the following modifications:-
(a)
Sr.
Category of employees Rate per annum
No.
Officers of IPS & Goa Police Service of the rank of Superintendent of
1. Rs. 20,000/-
Police & above/Director of Fire Services
Officers of IPS & Goa Police Service of the rank of Dy. Superintendent
of Police & Police Inspectors/Officers of Fire & Emergency Services
2. (Dy. Director, Divisional Officer, Assistant Divisional Rs. 15,000/-
Officer)/Executive Staff in Group ‗A‘ & ‗B‘ category of other
Departments who are required to wear uniform
Other Executive staff in Uniform relating to the Department of Excise,
Commercial Taxes, Transport, Police (Police Constable to Police Sub-
3. Rs. 10,000/-
Inspector), Forest, Fire & Emergency services(Fire Fighter to Station
Fire Officer), Prisons, etc.,
All other categories of staff who are provided with Uniforms and are
4. Rs. 5,000/-
required to wear them regularly

(b) The rates of Dress Allowances for Nurses will be Rs. 1,800/- per month.
(c) The amount of Dress Allowance shall be drawn and paid in the month of April to June.
(d) These orders shall take effective from 01st March, 2019.
(e) Other condition contained in the O.M. dated 02/08/2017 shall remain the same.
The O.M. referred to above is available on the website of the directorate of Accounts,
www.accountsgoagov.in
Sd/-.
(Sushama D. Kamat)
Under Secretary Fin. (R&C)
_____

VI. CHARGE ALLOWANCES

Department of Personnel
No. 2/38/75-Per Vol.III Dated:-09/06/2008
OFFICE MEMORANDUM
Read:- 1) O.M. No. 2/38/75-PER (Vol. III) dated 25/08/2004.
2) O.M. No. 2/38/75-PER (Vol. III) dated 07/03/2008.

Attention of all Heads of Departments is invited to this Department‘s O.M. of even number dated
25/08/2004 read in preamble (1), wherein the ceiling limit for the Charge Allowance to be sanctioned
under F.R. 49 was laid as under;
Compendium 29 Allowances

a) Rs. 1,500/- for the first 3 months.

b) Rs.750/- for the next 3 months.
c) Rs. 500/- for the next 3 months.
It has come to the notice of the Government that the pay fixation of the officer in the line of
promotion who is asked to hold the charge of the higher/promotional post on officiating basis is often
being done under F.R. 49, which is not correct. The Heads of Department are also seeking
clarification whether pay fixation can be allowed under F.R. 49 when the official is in the line of
promotion and is holding charge of higher/promotional post on officiating basis.
The matter has been examined in consultation with Finance Department and it has been decided as
follows:
1. That in the case of an officer in line of promotion who is appointed to hold the charge of a
higher post on officiating basis by a duly constituted D.P.C. as per the criteria laid down by
Recruitment Rules, the pay fixation of such cases shall be done under F.R. 49.
2. All other officers who are asked to hold the post either on officiating basis or as an additional
charge and in all such cases, where the selection has not been done through a duly constituted
D.P.C., the officer concerned shall be eligible for charge allowances in terms of O.M. No.
2/38/75-PER (Vol. III) dated 25/08/2004.
3. All such cases shall be reviewed by the Directorate of Accounts in the light of the
aforementioned instructions.
All Heads of Departments are advised to settle charge allowance related cases accordingly.
This O.M. is issued in suppression of the O.M. dated 07/03/2008 cited at Serial No. 2 above.
Sd./-
(Vassudev N. Shetye)
Under Secretary (Personnel – II)
_____
Department of Personnel
No. 2/38/75-Per Vol.III Dated:-07/03/2008
OFFICE MEMORANDUM
Read:- 1) O.M. No. 2/38/75-PER (Vol. III) dated 25/08/2004.
Attention of all Heads of Departments is invited to this Department‘s O.M. of even number dated
25/08/2004, wherein the ceiling limit for the Charge Allowance to be sanctioned under F.R. 49 was
laid as under;
a) Rs. 1,500/- for the first 3 months.
b) Rs.750/- for the next 3 months.
c) Rs. 500/- for the next 3 months.
Heads of Department are seeking clarification whether pay fixation can be allowed under F.R. 49
when the official is holding charge of higher post in line of promotion.
The matter has been examined in consultation with Finance Department and it has been clarified
that the charge allowance may be sanctioned at the rate of 10% of the existing basic pay subject to
maximum limits prescribed in O.M. 25/08/2004. No pay fixation under F.R. 49 shall be allowed.
All Heads of Departments are advised to settle charge allowance related cases accordingly.
Sd./-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
_____
Compendium 30 Allowances

Department of Personnel
No. 2/38/75-PER Vol. III) Dated: 25/08/2004
OFFICE MEMORANDUM
In partial modification of O.M. dated 2/12/2002, Government has decided to sanction Charge
Allowance under F.R. 49 only for nine months subject to a maximum of:
a) Rs. 1,500/- for the first 3 months.
b) Rs. 750/- for the next 3 months.
c) Rs. 500/- for the next 3 months.
It is further clarified that:
1) All additional charges which qualify for such payment and which existed as on 1/1/2004 will
be covered.
2) If payment at the previously approved rates have already been received and the charge still
persists as on 1/1/2004, then claim for the remaining period of the first three months shall be
settled as per the above limits and in case of extension of 3 + 3 months more, the Officer will
be entitled to draw the remuneration within the limit of Rs. 750/- and Rs. 500/- respectively.
3) No arrears for previously held charge not persisting on 1/1/2004 will be admissible.
4) At least 2 years must lapse for an Officer to claim a charge allowance in a fresh cycle.
5) Extension to current cases beyond 3 months shall require approval of the Government.
6) No Charge allowances shall be admissible for a period of 9 months.
All the pending cases of sanctioning Charge Allowances may be settled on the above lines.
All Heads of Departments are further advised to take steps to fill up all the vacant post immediately
in order to avoid such cases.

Office Memorandum of even number dated 9/6/2004 stands withdrawn from the date of its issue.

Sd./-
(Vikas Mardolkar)
Under Secretary (Personnel)
_____

Department of Personnel
No. 2/38/75-PER Vol. III) Dated: 09/06/2004
OFFICE MEMORANDUM
According to O.M. of even number dated 2-12-2002, when an Officer is asked to hold the
charge of another post on Officiating basis, he is entitled to charge allowance only for three months
and no charge allowance is admissible beyond 3 months.
In partial modification of O.M. dated 2-12-2002, Government has decided that charge allowance
shall to sanction in terms of F.R. 49 subject to a maximum additional benefit of Rs. 3000/- per month.

Sd./-
(Vikas Mardolkar)
Under Secretary (Personnel)
_____
Compendium 31 Allowances

Department of Personnel
No. 2/38/75-PER Vol. III) Dated: 02/12/2002
OFFICE MEMORANDUM
According to F.R. 49, the Government may appoint a Government servant already holding a post in
a substantive or officiating capacity to officiate as a temporary measure, in one or more of other
independent posts at one time under the Government. In such cases, charge allowance i.e. admissible
under F.R. 49.
It has been noticed by the Government that some Officers are holding charge of another post for
more than two years and drawing pay of the higher post in addition to 10% presumptive pay. This
amounts to double benefits to an Officer who is given the benefits of promotion without selection and
also additional remuneration for holding the charge of the substantive post. It is also observed that in
many cases, the Officers are not meeting requirements laid down under the Recruitment Rules for the
post.
It is also seen that Departments are not initiating any action for filing up of vacant posts. When any
Officer is holding charge of another post in addition to his own duties for more than one/two years, it
gives an impression that need for the second post in respect of which additional pay is drawn does not
exist.
Government has therefore, decided as follows:-
1) Henceforth when an Officer is asked to hold the charge of another post on officiating basis, he
shall draw charge allowance only for three months. No charge allowance shall be allowed
beyond three months.
2) As and when any post falls vacant, which is to be filled by direct recruitment, Department
shall initiate immediate action to fill up the said post on ad-hoc basis as per the Recruitment
Rules/draft Recruitment Rules, if not possible to fill up on regular basis making clear that ad-
hoc appointment is for limited period and ad-hoc appointee will have to compete with other
candidates when the post is advertised for filling up the same on regular basis.
All Secretaries to Government/heads of Departments Autonomous Bodies/Corporations/Boards
shall comply with above decisions.
Sd./-
(Vikas Mardolkar)
Under Secretary (Personnel)
_____

VII. OTHER ALLOWANCES & INSTRUCTIONS

Department of Finance (Revenue & Control)
No. 8/1/2016-Fin (R&C) Dated 28-11-2018
Read: Order No. 8/1/2016-Fin (R&C)/ (A) dated 30-11-2016.
Order No. 8/1/2016-Fin (R&C) dated 25-07-2017.
Order No. 8/1/2016-Fin (R&C) dated 10-08-2017.
Order No. 8/1/2016-Fin (R&C) dated 04-09-2017.
Order No. 8/1/2016-Fin (R&C) dated 29-09-2017.
Order No. 8/1/2016-Fin (R&C) dated 25-10-2017.
Order No. 8/1/2016-Fin (R&C) dated 14-06-2018.
ORDER
In pursuance to the Order‘s read above, the following guidelines/Office memoranda issued by he
Government of India has been adopted by the State Government for its implementation.
Compendium 32 Allowances

1. O.M. No. 2/11/2017-Estt. (Pay-II) dated 24-11-2017 regarding grant of Deputation (Duty)
Allowance.
2. O.M. F. No. 42/14/2017-P& PW (G) dated 08-03-2018 regarding Dearness relief to re-employed
pensioners consequent on revision of ignorable part of pension for fixation of pay in the
re-employment post.
3. O.M. No. 38/37/16-P&PW (A) (iv) dated 08-11-2017 regarding fixation of pension of Medical
Officers retired during 01-01-2016 to 30-06-2017.
4. O.M. No. 4-21/2017-IC/E. III(A) dated 31-07-2018 regarding date of next increment under Rule
10 of CCS (RP) Rules, 2016.
5. O.M. No. 1-6/2016-IC dated 03-08-2017 regarding bunching of stages in the revised pay
structure under Centre Civil Services (Revised Pay) Rules, 2016.

All the guidelines/OMs, referred to above is available on the website of the Directorate of
Accounts, www.accountsgoa.gov.in.
Sd/-
(Michael M. D‘Souza)
Additional Secretary (Finance)

Ministry of Personnel, Public Grievances & Pensions

(Department of Personnel & Training)
No.2/11/2017-Estt.(Pay-Il) Dated the 24th November, 2017

OFFICE MEMORANDUM
Subject:- Grant of Deputation (Duty) Allowance - Recommendations
of the Seventh Central Pay Commission-Regarding
This Department's OM No. 6/8/2009-Estt.(Pay-lI) dated 17.6.2010 inter-alia provides for rates
of Deputation (Duty) Allowance admissible to Central Government employees.
2. As provided in para 7 of Ministry of Finance, Department of Expenditure's Resolution
No.I-2/20 16-IC dated 25th July, 2016, the matter regarding allowances (except Dearness Allowance)
based on the recommendations of the 7th Central Pay Commission (CPC) was referred to a
Committee under the Chairmanship of Finance Secretary and until a final decision thereon, all
Allowances have been paid at the existing rates in the existing pay structure.
3. The decision of the Government on various allowances based on the recommendations of
the 7th CPC and in the light of the recommendations of the Committee under the Chairmanship of the
Finance Secretary has since been issued as per the Resolution No.ll-1/2016-IC dated 6th July 2017 of
Department of Expenditure.
4. As mentioned at Sl.No.46 of the Appendix-II of the said Resolution dated 6th July 2017, the
recommendation of the 7th CPC for enhancement of ceiling of Deputation (Duty) Allowance for
civilians by 2.25 times has been accepted and this decision is effective from 1 st July, 2017.
Accordingly, the President is pleased to decide that the rates of Deputation (Duty) Allowance and
certain other conditions relating to grant of Deputation (Duty) Allowance shall be as under:-
The Deputation (Duty) Allowance admissible shall be at the following Rates:-
(a) In case of deputation within the same station the Deputation (Duty) Allowance will be
payable at the rate of 5% of basic pay subject to a maximum of Rs.4500 p.m.
(b) In case of deputation involving change of station, the Deputation (Duty) Allowance will
be payable at the rate of 10% of the basic pay subject to a maximum of Rs.9000 p.m.
(c) The ceilings will further rise by 25 percent each time Dearness Allowance increases by 50
percent.
(d) Basic Pay, from time to time, plus Deputation (Duty) Allowance shall not exceed the basic
pay in the apex level i.e. Rs.2,25,000/-. In the case of Government servants receiving Non
Compendium 33 Allowances

Practising Allowance, their basic pay plus Non-Practising Allowance plus Deputation (Duty)
Allowance shall not exceed the average of basic pay of the revised scale applicable to the
Apex Level and the Level of the Cabinet Secretary i.e. Rs.2,37,500/-.
Note: 1 'Basic pay' in the revised pay structure (the pay structure based on 7th Central Pay
Commission recommendations) means the pay drawn by the deputationist, from time to
time, in the prescribed Level, in Pay Matrix, of the post held by him substantively in the
parent cadre, but does not include any other type of pay like personal pay, etc.
Note: 2 In cases where the basic pay in parent cadre has been upgraded on account of non-
functional upgradation (NFU), Modified Assured Career Progression Scheme (MACP), Non
Functional Selection Grade (NFSG), etc., the upgraded basic pay under such upgradations
shall not be taken in to account for the purpose of Deputation (Duty) Allowance.
Note: 3 In the case of a Proforma Promotion under Next Below Rule (NBR): If such a Proforma
Promotion is in a Level of the Pay Matrix which is higher than that of the ex-cadre post, the
basic pay under such Proforma Promotion shall not be taken into account for the purpose of
Deputation (Duty) Allowance. However, if such a Proforma Promotion under NBR is in a
Level of the pay matrix which is equal to or below that of the ex-cadre post, Deputation
(Duty) Allowance shall be admissible on the basic pay of the parent cadre post allowed
under the proforma promotion, if opted by the deputationist.
Note: 4 In case of Reverse Foreign Service, if the appointment is made to post whose pay structure
and/ or Dearness Allowance (DA) pattern is dissimilar to that in the parent organisation, the
option for electing to draw the basic pay in the parent cadre [alongwith the Deputation
(Duty) Allowance thereon and the personal pay, if any] will not be available to such
employee.
Note: 5 The term 'same station' for the purpose will be determined with reference to the station where
the person was on duty before proceeding on deputation.
Note: 6 Where there is no change in the headquarters with reference to the last post held, the transfer
should be treated as within the same station and when there is change in headquarters it
would be treated as not in the same station. So far as places falling within the same urban
agglomeration of the old headquarters are concerned, they would be treated as transfer
within the same station.
5. Para 6.1 of this Department's OM No.6/8/2009-Estt(Pay-II)dated 17.6.2010 stands amended
to the above effect.
6. In so far as persons serving in the Indian Audit & Accounts Department are concerned,
these orders issue after consultation with the Comptroller & Auditor General of India.
7. These orders shall take effect from 1st .July, 2017.

Sd/-
(Rajeev Bahree)
Under Secretary to the Government of India
______
Directorate of Accounts
No. DA/Control/7-9/2017-18/TR-329/244 Dated:-13th November, 2017
OFFICE MEMORANDUM
Sub:- Timely presentation of monthly pay and allowances bills.
Reference is invited to this Department‘s Circular No. DA/Control/7-2/2012-13/253/TR-220
dated 09-11-2012 whereby instructions were clearly given, to present the monthly pay and allowances
bills of the Gazetted as well as non-Gazetted Government employees on or before the 15th of every
month (instead of 20th of the month) in order to ensure timely credit of the salary of all Government
Compendium 34 Allowances

employees. It was also stated that Directorate of Accounts shall not be responsible for delay in
crediting the salary, due to presentation of bills after 15th of the month.
Inspite of the above instructions, it has been noted that a large number of Drawing & Disbursing
Officers (both Gazetted & Non-Gazetted) do not submit their monthly pay and allowances bills in
time, resulting in late credit of salary to the bank account of the employees.
It is therefore once again enjoined upon all the Departments to ensure that the monthly pay and
allowances bills are presented, on or before the 15th of the month, and further to take note that the
Directorate of Accounts shall not be responsible for crediting the salary in time due to delay in
presentation of bills by the concerned Departments.
All Heads of Departments are requested to bring the contents of this O.M. to the notice off all
the Heads of Offices as well as Drawing & Disbursing Officers functioning under them.
Sd./-
(P. R. Pereira)
Director of Accounts
______
Department of Personnel
No. 8/1/2016-Fin (R&C) Dated: 25/10/2017
ORDER
Read:- 1) Order No. 8/1/2016-Fin (R&C)/(A) dated 30/11/2016.
2) Order No. 8/1/2016-Fin (R&C) dated 25/07/2017.
3) Order No. 8/1/2016-Fin (R&C) dated 10/08/2017.
In pursuance to the Order‘s read above, the following guidelines/Office Memoranda issued by
the Government of India has been adopted by the State Government for its implementation
prospectively w.e.f. 01-10-2017.
1. Letter No. A-27012/02/2017-Estt.(Al) dated 16th August, 2017 regarding grant of Children
Education Allowance.
2. O.M. No. 17014/2/2014-Trg. (7th CPC) dated 25th July, 2017 regarding abolishment of
Sumptuary Allowance.
3. O.M. No. 19030/1/2017-E.IV dated 13th July, 2017 regarding Travelling Allowance Rules.
4. O.M. No. 19030/1/2017-E.IV dated 18th August, 2017 regarding Travelling Allowance Rules
(clarification regarding admissibility of Composite Transfer Grant (CTG) and TA/Daily
Allowance (DA).
5. O.M. No. 19030/1/2017-E.IV dated 04th September, 2017 regarding Travelling Allowance
Rules (clarification regarding TA/DA entitlements of Officers in Level 13A).
6. O.M. No. 31011/8/2017-Estt.A-IV dated 19th September, 2017 clarification regarding travel
entitlements of Government employees for the purpose of LTC post Seventh Central Pay
Commission.
All the guidelines/OMs, referred to above is available the website of the Directorate of
Accounts, www.acountsgoa.gov.in.
Sd./-
(Michael M. D‘Souza)
Additional Secretary (Finance)
_____
Compendium 35 Allowances

Department of Finance (Revenue & Control)

No. 8/7/2008-Fin (R&C) Dated: 29-08-2011
OFFICE MEMORANDUM
The Office Memorandum No. 14/1/2010-JCA2 dated 18th April, 2011 issued by Government of
India, Ministry of Personnel, Public Grievances and Pension (Department of Personnel) & Training
New Delhi which is transcribed below is hereby adopted by the Government of Goa. w.e.f. 01-04-
2011.
Sd/
(Ajit S. Parwatkar)
Under Secretary Fin (R & C)
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)
No14/1/2010-JCA2 Dated:- 18th April, 2011
OFFICE MEMORANDUM
Subject: Revision of Stitching Charges.
The undersigned is directed to say that based on a demand raised by the Staff Side, in National
Council (JCM), the question of revising the Stitching Charges of Uniforms, supplied to Common
Categories of employees (Multi-Tasking Staff- erstwhile Group ‗D‘ posts of Peon, Daftry, Jamadar,
Junior Gestetner Operator, Frash, Chowkidar, Safaiwala, Mali etc. and Staff card Drivers, Dispatch
Riders- etc.) in the Central Secretariat and its Attached and Subordinate Offices, has been examined in
consultation with the Ministry of Finance. Consequently, it has been decided to enhance the rates of
stitching charges, with effect from 1st April, 2011 thereby modifying the earlier instructions issued
vide this Ministry‘s O.M. No. 14/3/2006-JCA dated 28th September, 2006.
2. The revised rates of stitching charges, with effect from 1st April, 2011, will be as under:-
Winter
(1) Buttoned-up-coat and pant — Rs. 750/-
(2) Over. Coat for Staff Car Drivers — Rs. 600/-
(3) Ladies half-coat — Rs. 600/-
Summer
(4) Pant (Terricot) — Rs. 135/-
(5) Bush Shirt (Polyvastra) — Rs. 60/-
(6) Blouse — Rs. 45/-
(7) Petticoat — Rs. 30/-
(8) Salwar Kameez — Rs. 90/-
Protective clothing (for Malia/Bhisties)
(1) Pyjama — Rs. 24/-
(2) Short (Half-Pant) — Rs. 60/-
(3) Shirt (Cotton) — Rs. 45/-
3. It may please be noted that the reimbursement of Stitching Charges at the prescribed rates
should be done only after the stitched uniforms are produced and are duly stamped, with indelible ink,
at an appropriate place on the wrong side of the stitched dress, for identification. A proper record and
procedure should be evolved to ensure that the employees produce the stitched uniforms within a
reasonable period (say one month) after the cloth is supplied to them.
4. This issues with the concurrence of Department of Expenditure vide ID No. 5(1)/E.II(A)/2009
dated 08-04-2011.
Sd./-
(Dinesh Kapila)
Director (JCA)
_____
Compendium 36 Allowances

Annual Confidential Report / Performance

Appraisal Report / Annual Assessment Report
Compendium 37 Annual Confidential / Performance /
Assessment Report

Grih Mantralaya/Ministry of Home Affairs

No. 17048/01/2015/IPS ACR Cell Dated, the 2nd June, 2016

To,
1. The Chief Secretary of all State Governments/Uts
2. The Director General of Police of all State Government (as per mailing list)
Subject: APAR writing in SPARROW in the case of more than one Reporting/ Reviewing/
Accepting Authorities for Indian Police Service Officer-Reg.
Sir/Madam,
I am directed to refer to the above mentioned subject and to say that SPARROW application has
been developed in accordance with the All India Service (Performance Appraisal Report) Rules, 2007
where there is single authority for Reporting, Reviewing and Accepting Authority for any officer
reported upon, for same assessment period in a year.
2. It has been brought to the notice of this Ministry that in many State Government there are
multiple Reporting/Reviewing Authorities who are assessing the officer reported upon for the same
period. This is causing difficulty in implementing SPARROW.
3. The matter has been examined in consultation with NIC SPARROW Support team.
4. APAR is normally having 5 sections out of which Section III is to be filled by Reporting
Authority Section–IV to be filled by Reviewing Authority. In case multiple Reporting/Reviewing
Authorities exist for same period, the following can be done:
4.1 Case of Multiple Reporting Authorities:
In case of multiple Reporting Authorities, Custodian can choose the Reporting Authority
manually and submit the self-appraisal by officer to these multiple Authorities manually.
After all the Reporting Authorities assess the PAR, the same can be uploaded against
Section-III of the officer. The steps for manual can be found at user‘s manual of SPARROW
(copy of relevant portion is enclosed at Annexure–I for ready reference).
4.2 Case of Multiple Reporting and Reviewing Authorities:
In case of multiple Reviewing Authorities, Custodian can choose the Reviewing Authority
manually and submit the self-appraisal by officer and Section-III of PAR to these multiple
Reviewing Authorities manually, After all the Reviewing Authorities assess the PAR the
same can be uploaded against Section-IV of PAR of the officer. The steps for manual can be
found at user manual of SPARROW (copy of relevant portion is enclosed at Annexure–I for
ready reference).
4.3 Case of Multiple Reporting and Reviewing Authorities:
In case of multiple Reporting and Reviewing Authorities, custodian can choose the both
Reporting and Reviewing Authority manually and submit the self-appraisal by officer to all
Reporting Authorities and after that to multiple Reviewing authorities manually. After all
the Reviewing Authorities assess the PAR the same may be uploaded against Section–III
and Section–IV of PAR of the officer. The steps for manual can be found at user manual of
SPARROW (copy of relevant portion is enclosed at Annexure–I for ready reference).
5. It is requested that above points may be brought to the notice of all concerned.
Yours faithfully,
Sd/-
(Arun Kumar Singh)
Under Secretary to the Government of India
Compendium 38 Annual Confidential / Performance /
Assessment Report

______
Compendium 39 Annual Confidential / Performance /
Assessment Report

Department of Personnel
File No. 6/2/92-PER Dated: 09-09-2015
CIRCULAR
Read: Circular no. 6/292/-PER dated 27-11-2013
In partial modification to the circular referred to in preamble writing of APARs in a accordance
with the circular no. 6/2/92-per dated 27-11-2013 is hereby amended w.e.f. 01-04-2015 with
following amendment.
1. The APARs of IAS Officers are being processed online however, the scheduled for cut-off-dates
for writing of their APARs shall be as prescribed in the Annexure II. The APARs in respect of
IFS/IPS, after self appraisal, should be submitted to the Personnel Department. Thereafter it is
the responsibility of Personnel Department to do the needful. No officer is allowed/permitted to
send their PARs to the Ministry of Home Affairs or Ministry of Environment & Forests directly.
2. All APARs should be Reported/Reviewed/Countersigned strictly as per the Annexure -1
appended to the Circular with immediate effect and they should adhere to the time limit as
prescribed in the Annexure–II & III.
3. These instructions will take effect from 01-04-2015.
All the concerned officers are requested to follow up the instructions scrupulously.
Any deviation to these instructions will be viewed seriously.
Sd/-
(R. Aga)
Under Secretary (Personnel II)

ANNEXURE-I
Authorities for Reporting/Reviewing/Countersigning of Performance Appraisal
Report/Annual Performance Assessment Report of the Officers
Sr. Designation of Officer to be Countersigning
Reporting Officer Reviewing Officer
No. reported upon Officer

1 2 3 4 5

1 Chief Secretary Chief Minister Chief Minister Chief Minister

2 Principal Secretary Chief Secretary Chief Minister Chief Minister

3 Secretaries to the Government Chief Secretary Chief Minister Chief Minister

4 Secretary to Governor Governor Governor Governor

5 Secretary to Chief Minister Chief Minister Chief Minister Chief Minister

6 Additional Secretary Secretary to Chief Minister/Chief Chief Minister

Government/Chief Secretary
Secretary

7 Joint Secretary to Chief Minister Secretary to Chief Chief Minister Chief Minister
Minister

8 Joint Secretaries Secretary/Chief Chief Secretary/Chief Chief Minister

Secretary Minister

9 Under Secretary to Chief Secretary to Chief Chief Minister Chief Minister

Minister Minister
Compendium 40 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
10 Under Secretaries in Secretariat Joint Secretary/ Secretary/Chief Chief Minister
Secretary/Chief Secretary/Chief Minister
Secretary
11 Section Officers/Technical Under Secretary/ Joint Secretary/ Chief Secretary/
Officers Joint Secretary Secretary/ Chief Chief Minister
Secretary
12 Sr. Assistants/Assistants/Jr. Section Under Secretary/Joint Secretary/Chief
Assistants and equivalent Group Officer/Under Secretary Secretary
―C‘ employees working under Secretary
any Under Secretary/ Joint
Secretary
13 P.S. to Chief Secretary Chief Secretary
14 Jr. Assistant/Assistants/Sr. P.S. to Chief Chief Secretary
Assistants in Chief Secretary‘s Secretary
Office
15 Sr. Assistant/Assistant/Jr. Under Secretary/Joint Joint Secretary/Secretary Secretary to
Assistant and other Group ‗C‘ Secretary to Chief to Chief Minister Chief Minister/
staff in Chief Minister‘s Office Minister Chief Minister
16 Stenographer Grade-I & II and Officer to whom
Drivers attached to Officers of attached
Secretariat/Chief Minister‘s
Office
17 Other Drivers under General Pool Section Officer GAD Under Secretary GAD Joint Secretary
of Secretariat Department GAD
18 Officers on Spl. Duty/P.S. to Minister concerned
Minister
19 Other Group ‗C‘ employees on Officer on Spl. Minister
deputation from Govt. Duty/P.S.
Deptts./Government undertakings
20 Group ‗D‘ staff in Minister‘s Officer on Spl.
office on deputation from Duty/P.S.
Govt./Govt. undertaking
B. IAS Officers Posted in the Departments outside Secretariat
21 Collectors Secretary (Rev.) Chief Secretary Chief Minister
22 IAS Officers posted as Head of Secretary/Chief Chief Secretary/Chief Chief Minister
the Department Secretary Minister
23 Jr. Scale, IAS Officers posted as Head of the Secretary/Chief Secretary Chief Secretary/
Dy. Collectors Department Chief Minister
C. IPS Officers
24 Director General of Police Chief Secretary Chief Minister Chief Minister
25 Inspector General of Police Director General of Chief Secretary Chief Minister
Police
25 Dy. Inspector General of Police Inspector General of Director General of Chief Secretary
A Police Police
26 IPS Officers posted as S. Ps. or Dy. Inspector Inspector General of Director General
Equivalent post General of Police Police of Police
27 Jr. Scale IPS Officers posted as Supt. of Police Dy. Inspector General of Director General
Dy. Superintendent of Police Police of Police
Compendium 41 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
C. IFS Officers
28 Pr. Chief Conservator of Forests Secretary (Forest)*/ Chief Secretary/Chief Chief Minister
Chief Secretary Minister
28 Chief Conservator of Forests Pr. Chief Secretary (Forests)*/Chief Chief Minister
A Conservator of Secretary
Forests
28 Conservator of Forests Chief Conservator of Pr. Chief Conservator of Secretary
B Forests Forests Forests*/Chief
Secretary
29 Sr. Higher scale IFS Officers Conservator of Chief Conservator of Pr. Chief
other than conservator of forests Forests Forests Conservator of
in the Forests Deptt. Forests
30 Jr. Scale IFS Officers posted in Dy. Conservator of Conservator of Chief
Forest Department Forests (IFS/ Forests/Chief Conservator of
Conservator of Conservator of Forest Forests/PCCF
Forest)

[*Provided Secretary Forests is higher in rank and pay to the officer reported upon.
**When an Officer reports directly and works under an officer senior to the reporting Officer shown in the
above table, then the ACR shall be written directly by the senior officer under whom the officer reported
upon is working. Accordingly the Reviewing and Accepting authority shall also change.)
E. Goa Civil Service Officers – Senior Grade or Higher
31 Goa Civil Service officers posted Secretary concerned/ Chief Secretary, Chief Chief Minister
as Head of the Department /Chief Secretary Minister

32 Goa Civil Service Sr. Grade or Head of the Deptt./ Secretary/Chief Chief Secretary/
higher officers posted in Govt. Secretary if Head of Secretary Chief Minister
Deptts . outside Secretariat not the Deptt. is not
being Head of Department sufficiently senior*

33 Goa Civil Service Jr. Grade Senior or Higher Head of Chief Secretary/
officers posted Govt. Deptt. Grade Goa Civil Department/Secretary/C Chief Minister
outside Secretariat Service Officer above hief Secretary
him/Head of the
Department
F. Goa Police Service Officers
34 Goa Police Service Officers Dy. Inspector General Inspector General of Director General
posted as Suptd. of Police or of Police Police of Police
equivalent
35 Jr. Grade Goa Police Service Superintendent of Dy. Inspector General Inspector General
officers posted as Dy. Suptd. of Police of Police of Police/Director
Police or equivalent General of Police
36 Head of Department/Offices Secretary Outside the Chief Secretary Chief Minister
organized service Secretariat
G. Officers of Organized Service Posted on Deputation
37 Officers posted as MD/CEO in Secretary Chief Secretary Chief Minister
Govt. Companies/Statutory
Bodies/Coop. Societies/Govt.
Societies other Semi Govt. bodies
except Municipal Councils
Compendium 42 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
38 Officers posted in Govt. MD/Secretary, if MD Secretary/Chief Chief Minister
Corporations, Statutory body, etc. is not sufficiently Secretary/ Chief
under the MD/CEO senior* Minister
H. Municipal Council
39 Chief Officers of ‗A‘ Class D.M.A./Secretary, Secretary/Chief Chief Minister
Municipal Council if D.MA. is not Secretary/ Chief
sufficiently senior* Minister
40 Chief Officers of ‗B‘ Class D.M.A. Secretary/Chief Secretary (UD)
Municipal Councils Secretary
41 Chief Officers of ‗C‘ Class A.D.M.A. D.M.A.
Municipal Councils
42 Chief Electoral Officers/Joint Chief Election
Chief Electoral Officer Commissioner and the
two Election
Commissioners jointly
43 Heads of Department/Officers Secretary/Special Chief Secretary Chief Minister
outside the Secretariat (Group Secretary
―A‖)
44 Officers Outside Secretariat Special Secretary/ Chief Chief Minister
(Group ―B‖) Additional Secretary Secretary/Secretary

* ―Sufficiently Senior means the Reporting Officer should be at least three years senior in the service the
officer Reported upon, if both belong to same service and same grade.
** Organized service includes IAS, IPS, Goa Civil Service, Goa Police Service and State Forest Officers of
ACF/DCF grade.
Note: All APAR‘s for IAS/IPS/IFS/IES shall be written strictly as per above annexure irrespective of the scale
drawn by the Officer
ANNEXURE-II
For IAS/IPS/IFS Officers Only
Cut off dates
Activity Below Super Super Time
Time Scale Scale
Blank PAR form to be given to the officer reported upon by the 1st April 1st May
Administration Division/Personnel Department, specifying the
reporting officer and reviewing authority
Self appraisal for current year 30th April 31st May
Appraisal by reporting authority 31st May 30th June
Appraisal by reviewing authority 30th June 31st July
Appraisal by accepting authority 31st July 31st August
Disclosure to the officer reported upon 15th August 15th September
Comments of the officer reported upon, if any (if not transmission of 31st August 30th September
the PAR to the PAR to the DOPT)
Forwarding of comments of the officer reported upon to the reviewing 15th September 15th October
and the reporting authority by the accepting authority, in case the
officer reported upon makes comments
Comments of reporting authority 30th September 31st October
Comments of Reviewing authority 15th October 15th November
Compendium 43 Annual Confidential / Performance /
Assessment Report

Comments of accepting authority/PAR to be finalized and disclosed to 31st October 30th November
the officer reported upon
Representation to the Referral Board by the officer reported upon 30th November 31st December
Forwarding of representation to the Referral Board alonwith the 15th December 15th January
comments of reporting authority/reviewing authority and accepting
authority
Finalization by Referral Board if the officer reported upon represents 15th January 15th February
against the decision of the Accepting authority
Disclosure to the officer reported upon 31st January 28th February
End of entire PAR Process 31st March 31st March

ANNEXURE-III
For Goa Civil Services Officer/H.O.D.
Sr.
Activity Cut off dates
No.

1 Date upto which the blank APARs form to be given to the employees by the 1sr week of April
authority maintaining the APARs
2 Date upto which the APARs duly filled in by the employees to be submitted to 2nd week of April
Reporting Authority by the concerned employees
3 Date upto which the APARs duly reported upon by the reporting officer to be 4th week of April
submitted to the Reviewing Authority
4 Date upto which the APARs duly reviewed by the Reviewing Authority to be 2nd week of May
submitted to the Countersigning Authority
5 Date upto which the APARs duly countersigned by the Countersigning authority 31st May
to be submitted to the authority maintaining the APARs

_____
Department of Personnel
File No. 23/6/89-PER-IAS Dated 26-03-2014
CIRCULAR
The Government of India, Department of Personnel & Training has introduced on online system of
e-filing of APAR in respect of IAS officers known as SPARROW i.e. Smart Performance Appraisal
Report Recording Online Window. This software will be operational w.e.f. 01-04-2014. In this
connection a demonstration of software has been scheduled by the NIC to all IAS officers on 27-03-
2014 at 3.00 p.m. in the conference hall. All are requested to attend the demonstration without fail to
make themselves familiar with the software.
The main features of the software are as follows:
 The above software would be linked to the Executive Records available on DoPT‘s website
indicating the name of the officer, the State where attached, present posting etc.
 Thus, the form would be pre-populated with existing information already available in the ER
Sheet and only details like reporting, reviewing and accepting authorities, based on the work
flow for each officer would have to filled up by the Custodian before sending it to each officer
online.
 After receipt of the PAR form, the officer reported upon would fill up the self appraisal and
other columns within prescribed time limit and send it online to reporting authority after digital
signature.
 The software would also have an in-built system of generating auto-alerts which would go to the
concerned officer with whom the PARs would be pending for more than twenty days or so.
Compendium 44 Annual Confidential / Performance /
Assessment Report

 Each officer would have to digitally sign the report before forwarding it to appropriate authority.
 In case of representation, the same would be submitted by the Custodian online to the accepting
authority through reporting and reviewing authorities.
 In case the officer reported upon chooses to represent against the final assessment, he may
represent on-line to Referral Board through custodian.
 Decision of the Referral Board shall be communicated online to the officer concerned by the
Custodian at the centre.
 The officer concerned can submit a memorial on line to the President through custodian on the
PAR, as provided under Rule 25 of AIS (Discipline and Appeal) Rules, 1969.
 After the PAR is complete, one copy of each PAR is to be forwarded to the O/o Establishment
Officer for record. Similarly, a copy of all the PAR‘s received by the O/o E.O. from the Nodal
Authorities nominated in various Central Ministries/Departments will be forwarded online to the
respective cadres of the IAS officers for their record.
 The system would have the facility of uploading summary of medical report, certificates of
training, academic courses, appreciation letters, etc.
It is to bring to the notice of all IAS officers that the details of workflow like reporting,
reviewing and accepting authorities shall be filled by the Custodian as per the Annexure-I
indicated in the Circular dated 27-11-2013 issued by the Personnel Department (copy enclosed).
The DoPT will accept only the online APAR w.e.f. 01-04-2014. The hard copy of APAR will
not be accepted from this date. To make the e-filing system successful all IAS officers are
requested to provide the e-mail account created by NIC/IAS to the Custodian immediately.
The above instructions should be followed strictly and any deviation thereof will be viewed
seriously.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
_____
Department of Personnel
No. 23/1/2008-PER Dated 02-05-2014
CIRCULAR
A copy of the below mentioned Office Memorandum is circulated for information and necessary
action to:–
1. All AIS Officer
2. All Heads of Departments/Officers
3. All Secretariat Department
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)

Ministry of Personnel, Public Grievances & Pensions

(Department of Personnel & Training)
No. 21011/1/2005-Estt.(A)(Part. III) 31st January, 2014
OFFICE MEMORANDUM
Subject: Entries in ACR‘s/APARs and proper disposal of representation in a quasi-judicial
Manner by the competent authority against remarks in ACRs/APARs or for
upgradation/down gradation of the final grading.
Compendium 45 Annual Confidential / Performance /
Assessment Report

This Department has issued OM dated 14th May, 2009 wherein the new system of communicating
the entries in APAR is made applicable with effect from the reporting period 2008-09. This
Department‘s OM dated 13th April, 2010 Ministries and Departments have been further asked to
provide a copy of the reckonable below bench mark ACRs for the period prior to the reporting period
2008-09 to the concerned employee for his representation, before such ACRs are placed before future
DPCs. This OM also lays down that the representations against the remarks or for up gradation of
final grading in the APAR be considered by the competent authority objectively in a quasi-judicial
manner on the basis of material placed before it. It provides that the competent authority shall take
into account the contentions of the officer who has represented against the particular remarks/grading
in the APAR and also take the views from the reporting and reviewing officer and in case of up
gradation of the final grading given in the APAR, gives specific reasons in the order.
2. The UPSC has brought to the notice of this Department that in the DPCs being held in the
acgis of the Commission, orders of the competent authority do not contain specific reasons for such
up gradation in a number of cases. In this regard this Department has already issued OM No.
2011/1/2005-Estt.A(Pt.II) dated 19th May, 2011 which, inter alia, states that such orders cannot be
termed as disposed off in a quasi-judicial manner as laid down in the aforesaid OM dated
13-04-2010. Grading an officer below the bench mark by the DPC in such cases on the ground of up
gradation being without giving sufficient reasons is prone to avoidable representations
3. It is reiterated that proper disposal of representation in a quai-judicial manner as outlined in this
Department‘s OM dated 13-04-2010 is mandatory before the under consideration ACR/APAR may be
placed/considered before/by the DPC.
4. All the Cadre Controlling Authorities, Ministries/Departments are advised to ensure compliance
of this before sending proposals for consideration of DPCs.
Sd/-
Sanjiv Shankar
_____
Department of Personnel
File No. 6/2/92-PER Dated 27-11-2013
CIRCULAR
Read: Circular No. 6/2/92-PER dated 16-09-1993
The Annual Confidential Report (now Annual Performance Assessment Report) is written in
accordance with the Circular dated 16-09-1993 and as amended from time to time. On further
examination, the Government has now decided to come out with following amendments.
1. All the APARs of IAS/IFS/IPS, after self appraisal, should be submitted to the Personnel
Department. Thereafter it is the responsibility of Personnel Department to do the needful. No officer
is allowed/permitted to send their PARs to the Ministry of Home Affairs or Ministry of Environment
& Forests directly.
2. All APARs should be Reported/Reviewed/Countersigned strictly as per the Annexure–I
appended to the Circular with immediate effect and they should adhere to the time limit as prescribed
in the Annexure–II & III.
3. These instructions will take effect from 01-04-2013
All the concerned officers are requested to follow up the instructions scrupulously
Any deviation to this instruction will be viewed seriously.

Sd./-
(R. Aga)
Under Secretary (Personnel-II)
Compendium 46 Annual Confidential / Performance /
Assessment Report

ANNEXURE-I
Authorities for Reporting/Reviewing/Countersigning of Performance Appraisal
Report/Annual Performance Assessment Report of the Officers
Sr. Designation of Officer to be reported Countersigning
Reporting Officer Reviewing Officer
No. upon Officer

1 2 3 4 5

A. Secretariat, Chief Minister‘s Office and Governor‘s Office

1 Chief Secretary Chief Minister Chief Minister Chief Minister

2 Principal Secretary Chief Secretary Chief Minister Chief Minister
3 Secretaries to the Government Chief Secretary Chief Minister Chief Minister
4 Secretary to Governor Governor Governor Governor
5 Secretary to Chief Minister Chief Minister Chief Minister Chief Minister
6 Additional Secretary Secretary to Chief Minister/Chief Chief Minister
Government/Chief Secretary
Secretary
7 Joint Secretary to Chief Minister Secretary to Chief Chief Minister Chief Minister
Minister
8 Joint Secretaries Secretary/Chief Chief Secretary/Chief Chief Minister
Secretary Minister
9 Under Secretary to Chief Minister Secretary to Chief Chief Minister Chief Minister
Minister
10 Under Secretaries in Secretariat Joint Secretary/ Secretary/Chief Chief Minister
Secretary/Chief Secretary/Chief
Secretary Minister
11 Section Officers/Technical Officers Under Secretary/Joint Joint Secretary/ Chief Secretary/
Secretary Secretary/ Chief Chief Minister
Secretary
12 Sr. Assistants/Assistants/Jr. Section Under Secretary/Joint Secretary/
Assistants and equivalent Group Officer/Under Secretary Chief Secretary
―C‘ employees working under any Secretary
Under Secretary/ Joint Secretary
13 P.S. to Chief Secretary Chief Secretary
14 Jr. Assistant/Assistants/Sr. P.S. to Chief Chief Secretary
Assistants in Chief Secretary‘s Secretary
Office
15 Sr. Assistant/Assistant/Jr. Assistant Under Secretary/Joint Joint Secretary to Chief
and other Group ‗C‘ staff in Chief Secretary to Chief Secretary/Secretary Minister/ Chief
Minister‘s Office Minister to Chief Minister Minister
16 Stenographer Grade-I & II and Officer to whom
Drivers attached to Officers of attached
Secretariat/Chief Minister‘s Officer
17 Other Drivers under General Pool Section Officer GAD Under Secretary Joint Secretary
of Secretariat Department GAD GAD
18 Officers on Spl. Duty/P.S. to Minister concerned
Minister
19 Other Group ‗C‘ employees on Officer on Spl. Minister
deputation from govt. Duty/P.S.
Deptts./Government undertakings
Compendium 47 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
20 Group ‗D‘ staff in Minister‘s office Officer on Spl.
on deputation from Govt./Govt. Duty/P.S.
undertaking
B. IAS Officers Posted in the Departments outside Secretariat
21 Collectors Secretary (Rev.) Chief Secretary Chief Minister
22 IAS Officers posted as Head of the Secretary/Chief Chief Secretary/Chief Chief Minister
Department Secretary Minister
23 Jr. Scale, IAS officers posted as Dy. Head of the Secretary/Chief Chief Secretary/
Collectors etc. Department Secretary Chief Minister
C. IPS Officers
24 Director General of Police Chief Secretary Chief Minister Chief Minister
25 Inspector General of Police Director General of Chief Secretary Chief Minister
Police
25 Dy. Inspector General of Police Director General of Chief Secretary Chief Minister
A Police
26 IPS Officers posted as S. Ps. or Inspector General of Director General of Chief Secretary/
equivalent post Police/ Director Police/ Chief Chief Minister
General of Police Secretary
27 J. Scale IPS Officers posted as Dy. Supt. of Police Dy. Inspector Director General of
Superintendent of Police General of Police Police
D. IFS Officers
28 Pr. Chief Conservator of Forests Secretary (Forest)/ Chief Secretary/Chief Chief Minister
Chief Secretary Minister
28 Chief Conservator of Forests Pr. Chief Conservator Secretary Chief Minister/
A of Forests/Addl. (Forests)/Chief Chief Secretary
Chief Conservator of Secretary
Forests
28 Conservator of Forests Pr. Chief Conservator Secretary Chief Minister/
B of Forests Forests/Chief Chief Secretary
Secretary
29 Sr. Higher scale IFS Officers other Conservator of Secretary Chief Minister/
than conservator of Forests in the Forests Forests/Chief Chief Secretary
Forest Deptt. Secretary
30 Jr. Scale IFS Officers posted in Dy. Conservator of Conservator of Secretary Forest
Forest Department Forests Forests

Note: All APAR‘s for IAS/IPS/IFS/IES shall be written strictly as per above annexure irrespective of
the scale drawn by the Officer.

E. Goa Civil Service Officers - Senior Grade or Higher

31 Goa Civil Service officers posted as Secretary concerned/ Chief Secretary, Chief Minister
Head of the Department /Chief Secretary Chief Minister

32 Goa Civil Service Sr. Grade or Head of the Deptt./ Secretary/Chief Chief Secretary/
higher officers posted in Govt. Secretary if Head of Secretary Chief Minister
Deptts . outside Secretariat not the Deptt. is not
being Head of Department sufficiently senior*
Compendium 48 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
33 Goa Civil Service Jr. Grade officers Senior or Higher Head of Chief Secretary/
posted Govt. Deptt. outside Grade Goa Civil Department/Secretar Chief Minister
Secretariat Service Officer above y/Chief Secretary
him/Head of the
Department

F. Goa Police Service Officers

34 Goa Police Service Officers posted Dy. Inspector General Director General of Chief Secretary
as Suptd. of Police or equivalent of Police Police
35 Jr. Grade Goa Police Service Superintendent of Dy. Inspector Director General of
officers posted as Dy. Suptd. of Police General of Police Police
Police or equivalent
36 Head of Department/Office Secretary Outside the Chief Secretary Chief Minister
organized service Secretariat
G. Officers of Organized Service Posted on Deputation
37 Officers posted as MD/CEO in Secretary Chief Secretary Chief Minister
Govt. Companies/Statutory
Bodies/Coop. Societies/Govt./
Societies/other Semi Govt. bodies
except Municipal Council
38 Officers posted in Govt. MD/Secretary, if MD Secretary/Chief Chief Minister
corporations, Statutory body, etc. is not sufficiently Secretary/ Chief
under the MD/CEO senior* Minister
H. Municipal Council
39 Chief Officers of ‗A‘ Class D.M.A./Secretary, Secretary/Chief Chief Minister
Municipal Council if D.MA. is not Secretary/ Chief
sufficiently senior* Minister
40 Chief Officers of ‗B‘ Class D.M.A. Secretary/Chief Secretary (UD)
Municipal Councils Secretary
41 Chief Officers of ‗C‘ Class A.D.M.A. D.M.A.
Municipal Councils
42 Chief Electoral Officers/Joint Chief Chief Election
Electoral Officer Commissioner and
the two Election
Commissioners
jointly
43 Heads of Department/Officers Secretary/Special Chief Secretary Chief Minister
outside the Secretariat (Group ―A‖) Secretary
44 Officers Outside Secretariat Special Secretary/ Chief Chief Minister
(Group ―B‖) Additional Secretary Secretary/Secretary
* ―Sufficiently Senior means the Reporting Officer should be at least three years senior in the service the
officer Reported upon, if both belong to same service and same grade.
** Organized service includes IAS, IPS, IFS, Goa Civil Service, Goa Police Service and State Forest
Officers of ACF/DFC grade.
ANNEXURE-II
For IAS/IPS/IFS Officers Only
Cut off dates
Activity Below Super Super Time
Time Scale Scale
st st
Blank PAR form to be given to the officer reported upon by the 1 April 1 May
Administration Division/Personnel Department, specifying the
reporting officer and reviewing authority
Compendium 49 Annual Confidential / Performance /
Assessment Report

Self appraisal for current year 30th April 31st May

Appraisal by reporting authority 31st May 30th June
Appraisal by reviewing authority 30th June 31st July
Appraisal by accepting authority 31st July 31st August
Disclosure to the officer reported upon 15th August 15th September
Comments of the officer reported upon, if any (if not transmission of 31st August 30th September
the PAR to the PAR to the DOPT)
Forwarding of comments of the officer reported upon to the 15th September 15th October
reviewing and the reporting authority by the accepting authority, in
case the officer reported upon makes comments
Comments of reporting authority 30th September 31st October
Comments of Reviewing authority 15th October 15th November
Comments of accepting authority/PAR to be finalized and disclosed 31st October 30th November
to the officer reported upon
Representation to the Referral Board by the officer reported upon 30th November 31st December
Forwarding of representation to the Referral Board alonwith the 15th December 15th January
comments of reporting authority/reviewing authority and accepting
authority
Finalization by Referral Board if the officer reported upon represents 15th January 15th February
against the decision of the Accepting Authority
Disclosure to the officer reported upon 31st January 28th February
End of entire PAR Process 31st March 31st March
ANNEXURE-III
For Goa Civil Services Officer/H.O.D.
Sr.
Activity Cut off dates
No.
1 Date upto which the blank APARs form to be given to the employees by the 1sr week of April
authority maintaining the APARs
2 Date upto which the APARs duly filled in by the employees to be submitted to 2nd week of April
Reporting Authority by the concerned employees
3 Date upto which the APARs duly reported upon by the reporting officer to be 4th week of April
submitted to the Reviewing Authority
4 Date upto which the APARs duly reviewed by the Reviewing Authority to be 2nd week of May
submitted to the Countersigning Authority
5 Date upto which the APARs duly countersigned by the Countersigning 31st May
authority to be submitted to the authority maintaining the APARs
_____
Department of Personnel
File No. 23/1/2008-PER Dated 31-08-2012
CIRCULAR
Copy of the below mentioned Office Memorandum is circulated for information and necessary
action to:–
1. All India Service Officer.
2. All Heads of Departments/Offices.
3. All Secretariat Department.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
Compendium 50 Annual Confidential / Performance /
Assessment Report

Ministry of Personnel PG and Pension

F. No. 4/8/2008-EO (PR) 5th June, 2012
OFFICE MEMORANDUM
Subject: Instructions regarding undated recording of the PAR by the Reporting Authorities.
It has been noticed that in number of PARs neither the officer being reported upon nor the
Reporting Authorities are recording the date while making entries in the PARs even though a space
has been provided in the form specifically for that purpose.
2. The AIS (PAR) Rules 2007 has prescribed a fixed time schedule for completion of the PARs of
the IAS officers at different stages by the Reporting authorities in order to ensure the timely
completion of the assessment reports of the officers. In order to implement the said rule, the PAR
Rules also provides that ―if the Performance Appraisal Report for a financial year is not recorded by
31st December of the year in which the year of the report ended, no remarks may be recorded
thereafter. Accordingly, the comments recorded after this crucial date by any of the
Reporting/Authorities, are treated as ―Time barred‖.
3. Hence, the importance of mentioning the date in the PAR is self evident. It is, therefore,
requested that all concerned officers may be advised to make it a point to mention the date as well
while recording their comments or it shall be construed as a lapse on their part. Besides, undated self-
appraisal form or remarks by the Reporting/Reviewing/Accepting authority would clearly run the risk
of not being recognized by the DPC/Committee constituted for empanelment purpose; or being kept
in the dossier of the officer.
Sd/-
B. P. Sharma
Establishment Officer & Addl. Secretary
_____
Department of Personnel
No. 23/7/87-PER 24-10-2011
Read: 1) Circular No. 6/2/92-PER dated 16/09/1993.
2) Addendum No. 6/2/92-PER dated 28/10/2009
CIRCULAR
In this Department‘s Circular referred to at Sr. No. 2 above, the entry at Serial No. 13 of the
Annexure-I, appended thereto, shall be substituted as follows:–
Sr. Designation of the Officers to be Countersigning
Reporting Officer Reviewing Officer
No. reported upon Accepting Officer
13 Heads of Department/Officers & Secretary/Special Chief Secretary/ Chief Minister
outside the Secretariat (Group ―A‖) Secretary Secretary

The following entry shall be added below Sr. No. 14 of the Annexure-I appended to the Circular
dated 16-09-1993 read at Sr. No. 1 above and Addendum dated 28-10-2009 read at Sr. No. 2 above, to
be read as Serial No. 15.
Sr. Designation of the Officers Countersigning
Reporting Officer Reviewing Officer
No. to be reported upon Accepting Officer

15 Officers outside the Secretariat Special Chief Secretary/ Chief Minister

(Group ―B‖) Secretary/Additional Secretary
Secretary

Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
_____
Compendium 51 Annual Confidential / Performance /
Assessment Report

Department of Personnel
No. 23/5/86-PER Dated : 05-01-2011
CIRCULAR
It has been brought to the notice of the Government that adverse entries recorded in ACR of the
public servants are often not communicated to the concerned officials to enable them to file appeal, if
so desired by the public servant, for expunction of such remarks in his ACR, before the Appropriate
Authority. Non-communication of entries in the ACR of a public servant has adverse consequences as
it may affect his/her chances for promotion or get other benefits. Hence, such non-communication
would be arbitrary and as such violative of Article 14 of the Constitution. The Supreme court of India
has also held the same view which disposing the Civil Appeal no. 7631/2002 (Dev Duttt v/s Union of
India & others).
It has also been noticed that sometimes DPC had to be postponed due to non-communication of
such entries.
It is, therefore, enjoined upon all HODs that in the interest of fairness and transparency in public
administration, the adverse entries recorded in the ACR of the public servant are immediately
communicated to the officials concerned to enable them to file appeal if so desired by such officials,
for expunction of the adverse entries in the ACRs.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______
Department of Personnel
File No. 23/7/87-PER Dated 22-12-2010
CIRCULAR
Copy of the below mentioned letter is circulated for information and necessary action to:–
1. All India Service Officer.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training
F. No. 11059/13/2010-AIS-III 9th September, 2010
Subject: Providing copies of ACR/PARs to retired Members of All India Services after the
normal period of retention–regarding.
Sir/Madam,
I am directed to say that the Government of India instructions issued in letter No. 11059/16/76-AIS
(III) dated 26th February, 1977 provide that Confidential Rolls of the members of All India Services
may be destroyed after a period of two years after their death or retirement. The Confidential Rolls are
important documents for the career development of the members of the Services. However, these
were confidential documents under the All India Services (Confidential Roll) Rules, 1970 till the
adoption of the All India Services (Performance Appraisal Report) Rules, 2007. The new rules,
adopted from the assessment year 207-08 provide that the whole content of the PAR, including the
overall grading shall be communicated to the officer concerned for making representation at
appropriate authority. Therefore, the confidentiality of the ACR/PAR has no relevance now.
Compendium 52 Annual Confidential / Performance /
Assessment Report

2. The AIS (PAR) Rules, 2007 envisages for maintenance of a personal dossier containing, inter-
alia, the PARs earned throughout the career certificates of training or study, details of books or
articles published, appreciation letters and other documented achievements made by the officer
throughout his career. Some of the members of All India Services have shown their keenness that
after retirement this record be handed over to them.
3. It has, therefore, been decided that after the normal period of retention of two years and on the
request of the officer, the CR dossiers of the retired members of the Services may be provided to
them. Each interested member of the Service may indicate his/her intention in this regard to the
concerned authority in the Central Government or the State Government at the time of retirement with
the complete postal address. The Concerned authority in the Central Government as well as in the
State Government shall maintain a list in this regard and send the CR dossiers to the concerned retired
Member of the Service after the period of normal retention is over.
Yours faithfully,
Sd/-
(R. K. Gupta)
Under Secretary to the Government of India
_____
Department of Personnel
File No. 23/7/87-PER Dated 25-02-2010
CIRCULAR
A copy of the below mentioned letter is circulated for information and necessary action to:-
1. All India Service Officer.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)
F. No. 11059/06/2009-AIS-III Date, 04th December, 2009
Subject: The All India Services (Confidential Rolls) Rules, 1970–
Instructions under Rule 8(2) of AIS (CR) Rules, 1970.
Sir/Madam,
I am directed to refer to the instructions issued in this Department‘s letter No. 11059/18/2002-AIS-
III dated the 19th April 2005 and 30th November, 2005, regarding communication of adverse remarks,
which, inter alia, provide that while communicating adverse entries to a member of the Service the
‗overall grading‖ should not be communicated; the overall grading should remain unchanged even
after expunction of the entire adverse remarks and it should be left to the Department Promotion
Committee/Empanelment/Committee to determine the ‗overall grading‘ if it considers that the
expunction of the adverse remarks has so altered the quality of the ACR as to merit regarding.
2. The Central Administrative Tribunal, Hyderabad bench in its order dated 4-12-2008 in O.A No.
665 of 2006 filed by Tejdeep Kaur Menon v/s UOI and others has observed that after expunction of
adverse entries, it is not going to make any difference if the column against overall grading is also left
blank. The DPCs/Empanelment Committee can take a view on the basis of the remaining remarks and
the overall grading of previous years. On the other hand, if the column against ‗overall grading‘ is
allowed to remain, it is likely to prejudice the DPC/Empanelment Committee against the officer. The
Tribunal has, therefore set aside the relevant portions of the instructions.
3. The directions of the Hon‘ble Tribunal have been accepted and in supersession of the
instructions contained in the letters referred to in para I above, it has been decided to lay down the
following criteria in regard to upgradation/down gradation of ACRs after expunction of adverse
remarks.
Compendium 53 Annual Confidential / Performance /
Assessment Report

(i) Where an entry is adverse it should be communicated to the member of the Service along
with the overall grading.
(ii) If the adverse remarks of Reporting/Reviewing/Accepting Authorities are expunged by the
Government, the ―overall Grading‖ be kept blank for appropriate re-grading by
Empanelment Committee/DPCs.
(iii) In any case where an entry is downgraded or upgraded, the authority downgrading or
upgrading the remark and overall grading should state, as part of the entry, the reasons for
downgrading or upgrading with adequate justification in accordance with the instructions on
the writing of the ACRs.
(iv) Where the authority has upgraded/downgraded the overall grading without giving sufficient
reasons, the Government shall treat such an exercise as non-est/invalid. General terms, such
as ―I agree or disagree with the Reporting Officer/Reviewing Officer‖ used by the
Reviewing/Accepting Authority shall not be construed as sufficient reason for upgrading/
downgrading the overall grading given by the Reporting Authority/Reviewing Authority.
4. These instructions will be applicable to those cases, which are covered under the erstwhile AIS
Rules, 1970, and still to be decided. Those cases already decided may not be re-opened.
5. The above instructions may please be brought to the notice of all concerned.
Yours faithfully,
Sd/-
(Shaukat Ali)
Under Secretary to the Government of India
_____
Department of Personnel
No. 23/7/87-PER Dated: 28/10/2009
Read: Circular No. 6/2/92-PER dated 16/09/1993.
ADDENDUM
In pursuance to the office order No. 193/2/III dated 17-07-2009 issued by the Election Commission
of India, the following entry shall be added below Sr. No. 13 of Annexure I appended to the Circular
dated 16-09-1993 read in preamble:
Sr. Designation of the Offices to be Countersigning
Reporting Officer Reviewing Officer
No. reported upon Accepting Officer
14 ―Chief Electoral Officers/Joint Chief Chief Election — —
Electoral Officer‖ Commissioner and
the two Election
Commissioners
jointly
Sd/-
(S. K. Srivastava)
Chief Secretary
_____
Department of Personnel
File No. 23/7/87-PER Dated 21-07-2009
Circular
A copy of the below mentioned letter is circulated for information and necessary action to:-
2. All India Service Officer.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
Compendium 54 Annual Confidential / Performance /
Assessment Report

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)
F. No. 11059/23/2008-AIS-III 04th June, 2009
Subject: The All India Services (Performance Appraisal Report)
Rule, 2007–Insructions regarding numerical grading.
Sir/Madam,
With the implementation of the All India Services (Performance Appraisal Report) Rules, 2007, the
conventional grading awarded to the members of the All India Services in the old All India Services
(Confidential Roll) Rules, 1970 has been changed to numerical gradings in a scale of 1 to 10, where 1
refer to the lowest grade and 10 to the highest. The Government of India instructions issued on 18th
July, 2008 envisages that high credit should not be given to the members of the Service in a routine
manner by the Reporting/Reviewing Authorities and this should be restricted to 20% of the Officers
under their supervision. Further, the Government of India instruction issued on 3rd December, 2008
provides that any grading of more than 8 for each attribute must be justified by giving reasons in
writing in a separate sheet.
2. For the adoption of the new system of Performance Appraisal, it has been observed that in the
absence of commonly understood benchmark, there is wide disparity in awarding numerical grading
amongst Reporting Authorities. In order to bring about uniformity in the interpretation of numerical
grades, the following guidelines are issued which reporting authorities may keep in mind while
awarding numerical gradings.
I. Members of the service graded between 8 and 10 will be rated as ‗outstanding‘ and will be
given a score of 9 for the purpose of calculating average scores for empanelment/promotion.
II. Members of the Service graded between 6 and short of 8 will be rated as ‗very good‘ and
will be given a score of 7.
III. Members of the Service graded between 4 and 5 short of 6 will be rated as ‗good‘ and given
a score of 5.
IV. Members of the Service graded below 4 will be given a score of zero.
3. Assessment of numerical grading in the above manner will be done for the purpose of
promotion/empanelment and for utilizing PAR document for any purpose pertaining to personnel
management.
4. These instructions may be brought to the notice of all the All India Service working under your
charge.
Sd/-
(G. C. Pandey)
Under Secretary to the Government of India

_____
Department of Personnel
File No. 23/1/2008-PER Dated: 01-07-2009
CIRCULAR
A copy of the below mentioned Office Memorandum is circulated for information and necessary
action to:-
1. All AIS Officers.
2. All Heads of Departments/Offices.
3. All secretariat Departments.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
Compendium 55 Annual Confidential / Performance /
Assessment Report

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)
F. No. 21011/1/2005-Estt (A) (Pt-II) 14th May, 2009
OFFICE MEMORANDUM
Subject: Maintenance and preparation of Annual Performance Appraisal Reports-
communication of all entries for fairness and transparency in public administration.
The undersigned is directed to invite the attention of the Ministries/Department to the existing
provisions in regard to preparation and maintenance of Annual confidential Reports which inter-alia
provide that only adverse remarks should be communicated to the officer reported upon for
representation, if any. The Supreme Court has held in their judgment dated 12-5-2008 in the case of
Dev Dutt vs Union of India (Civil Appeal No. 7631 of 2002) that the object of writing the confidential
report and making entries is to give an opportunity to the public servant to improve the performance.
The 2nd Administrative Reforms Commission in their 10th Report has also recommended that the
performance appraisal system for all services be made more consultative and transparent on the lines
of the PAR of the All India Service.
2. Keeping in view the above position, the matter regarding communication of entries in the ACRs
in the case of civil services under the Government of India has been further reviewed and the
undersigned is directed to convey the following decisions of the Government:–
(i) The existing nomenclature of the Annual Confidential Report will be modified as Annual
Performance Assessment Report (APAR).
(ii) The full APAR including the overall grade and assessment of integrity shll be
communicated to the concerned officer after the Report is complete with the remarks of the
Reviewing Officer and the Accepting Authority wherever such system is in vogue. Where
Government servant has only one supervisory level above him as in the case of personal
staff attached to officers, such communication shall be made after the reporting officer has
completed the performance assessment.
(iii) The Section entrusted with the maintenance of APARs after its receipt shall disclose the
same to the officer reported upon.
(iv) The concerned officer shall be given the opportunity to make any representation against the
entries and the final grading given in the Report within a period of fifteen days from the
date of receipt of the entries in the APAR. The representation shall be restricted to the
specific factual observations contained in the report leading to assessment of the officer in
terms of attributes, work output etc. While communicating the entries, it shall be made
clear that he/she has no representation to make. If the concerned APAR Section does not
receive any information from the concerned officer on or before fifteen days from the date
of disclosure, the APAR will be treated as final.
(v) The new System of communicating the entries in the APAR shall be made applicable
prospectively only with effect from the reporting period 2008-09 which is to be initiated
after 1st April 2009.
(vi) The competent authority for considering adverse remarks under the existing instructions
may consider the representation, if necessary, in consultation with the reporting and/or
reviewing officer and shall decide the matter objectively based on the material placed
before him within a period of thirty days from the date of receipt of the representation.
(vii) The competent authority after due consideration may reject the representation or may
accept and modify the APAR accordingly. The decision of the competent authority and the
final grading shall be communicated to the officer reported upon within fifteen days of
receipt of the decision of the competent authority by the concerned APAR Section.
2. All Ministeries/Departments are requested to bring to the notice of all the offices under them for
strict implementation of the above instructions.
Sd/-
C. A. Subramaniam
Director
______
Compendium 56 Annual Confidential / Performance /
Assessment Report

Department of Personnel
No. 23/7/87-PER Dated 29-09-2008
CIRCULAR
A copy of the below mentioned Office Memorandum is circulated for information and necessary
action .
1. All AIS Officers..
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training
F. No. 11059/09/2008-AIS(III) 18th July, 2008
OFFICE MEMORANDUM
Subject: The All India Services (Performance Appraisal Report) Rules, 2007-Clarification regarding.
The undersigned is directed to say that All India Services (Confidential Rolls) Rules 1970 have
been replaced by the All India Services (Performance Appraisal Report) Rules, 2007 and have been
implemented from the assessment year 2007-2008 onwards.
2. The relevant instructions given in the General guidelines for filling the PAR form are reiterated
below:
(i) The Performance Appraisal Report is an important document. It provides the basic and vital
inputs for further development of an officer. The officer reported upon, the Reporting
Authority Reviewing Authority and the Accepting Authority should therefore; undertake the
duty of filling up the form with a high sense of responsibility.
(ii) Performance appraisal should be used as a tool for career planning and training, rather than
a mere judgmental exercise. Reporting Authorities should realize that the objective is to
develop an officer so that he/she realizes his/her true potential. It is not meant to be a
faultfinding process by a development tool. The Reporting Authority, the Reviewing
Authority and the Accepting Authority should not shy away from reporting shortcomings in
performance, attitudes or overall personality of the Officer reported upon.
(iii) The Columns should be filled with due care and attention and after devoting adequate time.
Any attempt to fill the report in a casual or superficial manner will be easily discernible to
the higher authorities.
(iv) At several places, numerical grades are to be awarded by reporting and reviewing
authorities. These should be on a scale of 1-10, where 1 refer to the lowest grade and 10 to
the highest authorities. It is expected that any grading of 1 or 2 (against work output or
attributes or overall grade) would be adequately justified in the pen-picture by way of
specific failures and similarly, any grade of 9 or 10 would be justified with respect to
specific accomplishments. Grades of 1-2 or 9-10 are expected to be rare occurrences and,
hence, the need to justify them. In awarding a numerical grade the reporting, reviewing and
accepting authority should rate the officer against a larger population of his/her peers that
my be currently working under them or would have worked under them in the past.
3. It has come to the notice of the Government that some officers have been awarded a perfect ‗ten‘
in respect of all segments of the Assessment Report, which is in contradiction of the instructions.
Such assessments would be considered to be casual and without application of mind by the reporting
officer. This would obviously detract from the credibility of the report and would also reflect on the
reporting officer himself.
Compendium 57 Annual Confidential / Performance /
Assessment Report

4. The Reporting/Reviewing/Accepting authorities are, therefore, advised that very high credits
should not be given in all the cases in a routine manner and it is expected that very high marks can
normally be obtained in not more than 20% of the cases reported.
5. This O.M. May be brought to the notice of all reporting, reviewing and accepting authorities.
Sd/-
(Harjot Kaur)
Director (Services)
_____

Department of Personnel
No. 6/2/92-PER Dated 26-02-2004
ADDENDUM
Read: Circular No. 6/2/92-PER dated 18/01/2001.
Addendum No. 6/292-PER dated 15/10/2001.
Circular No. 6/2-PER dated 24/12/2003.
The following entry shall be inserted below Sr. No. 34-A, in the Annexure attached to the Circular
cited above.
34–B Principals of Government Director of Higher Secretary (Higher Chief Secretary
Colleges Education Education

Sd/-
(Vikas Mardolkar)
Under Secretary (Personnel)
_____

Department of Personnel
No. 6/2/92-PER Dated 24-12-2003
CIRCULAR
Read: Circular No. 6/2/92-PER dated 18/01/2001.
Circular No. 6/12/92-PER dated 28/08/2003.
In partial modification of the circular of even number dated 18-1-2001, the
Reporting/Reviewing/Countersigning authorities for the Annual Confidential Reports for the Indian
Forest Service Officers are prescribed as follows:
Renumbered Designation of the Officer to Countersigning
Reporting Officer Reviewing Officer
Sr. No. be reported upon Authority
27 Chief Conservator of Secretary (Forests) Chief Secretary Chief minister
Forests

28 Conservator of Forests Chief Conservator Secretary (Forests) Chief Secretary

(Wild life and Eco- of Forests
Tourism)

29 Dy. Conservator of Forests Conservator Forests Chief Conservator Secretary (Forest)

(Wild life and Eco- of Forests
Tourism)

29(A) Dy. Conservator of Forests, Chief Conservator Secretary (Forests) Chief Secretary
other than Serial No. 29 of Forests
Compendium 58 Annual Confidential / Performance /
Assessment Report

29(B) Assistant Conservator of Dy. Conservator of Conservator of Chief Conservator

Forests Forests Forests of Forests

3. Accordingly the entries in Annexure to the above Circular from Sr. No. 27 to 29 are substituted
and re-numbered as indicated above, the Circular cited above shall stand modified to the above extent.
4. This issue in supersession of Circular of even number dated 28-8-2003.

Sd/-
(S. V. Naik)
Joint Secretary (Personnel)
______

Department of Personnel
No. 6/2/92-PER Dated 15-10-2001
ADDENDUM
Read: Circular No. 6/2/92-PER dated 18/01/2001.
The following entry shall be inserted below Sr. No. 34, in the Annexure attached to the Circular
cited above.
―34–A Heads of Deptts/Offices (other than Secretary Chief Chief
organized services) outside the Secretary Minister
secretariat
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
_____
Department of Personnel
No. 6/2/92-PER Dated 18-01-2001
CIRCULAR
Read: Circular No. 6/2/92-PER dated 23-0-1999
The issue of writing of Annual Confidential Reports has been further examined carefully and
Government has decided that the C. Rs. should be written, reviewed and countersigned as per the
Annexure appended to the Circular with effect from the year 2000-2001. .
The above mentioned circular of even number dated 23-09-1999 and all other existing circulars
shall stand modified accordingly.

Sd/-
(Ashoke Nath)
Chief Secretary
ANNEXURE
Authorities for Reporting/Reviewing/Countersigning of Confidential Reports of the Officers

Sr. Designation of the officer to be Reporting Officer Reviewing Officer Countersigning

No. reported upon Authority

1 2 3 4 5
A. Secretariat, Chief Minister‘s Office and Governor‘s Officer
1. Chief Secretary Chief Minister — —
2. Secretaries to the Chief Secretary Chief Minister —
Government
Compendium 59 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
3. Secretary to Governor Governor — —
4. Secretary to Chief Minister Chief Minister — —
5. Joint Secretary to Chief Chief Minister — —
Minister
6. Joint Secretary/Director of Secretary/Chief Secretary Chief Chief Minister
Estate Secretary/Chief
Minister
7. Under Secretary to Chief Chief Minister — —
Minister
8. Under Secretaries in Joint Secretary/ Secretary/Chief Chief Minister
Secretariat Secretary/Chief Secretary Secretary/ Chief
Minister
9. Section Officers/Technical Under Secretary/Joint Joint Chief Secretary/
Officers Secretary Secretary/Secretary/ Chief Minister
Chief Secretary
10. Sr. Assistants/Assistants/Jr. Section Officer/Under Under Secretary/Chief
Assistants and equivalent Secretary Secretary/Joint Secretary
Group ‗C‘ employees Secretary
working under any under
Secretary/Joint Secretary
11. Group ‗C‘ Employees of Head of Department as Secretary/Chief —
Secretariat deployed to ex-officio Jt. Secretary
various Head of Departments Secretary/Addl. Secretary
under single file system
12. P.S. to Chief Secretary Chief Secretary — —
13. Jr. Asstts/Asstts/Sr. Asstts. P.S.to Chief Secretary Chief Secretary —
in Chief Secretary‘s Office
14. Sr. Asstt/Asstt. Jr. Asstt. and Joint Secretary to Chief Secretary to Chief Chief Minister
other Gr. ‗C‘ staff in Chief Minister Minister
Minister‘s office
15. Stenographer Gr. I & II and Officer to whom attached — —
Drivers attached to officers
of Secretariat/Chief
Minister‘s office
16. Other Drivers under General Section Officer GA & C — —
Pool of Secretariat Department
17. Officer on Spl. Duty/P.S. to Minister concerned — —
Ministers
18. Other Group ‗C‘ employees Officer on Spl. Duty/P.S. Minister —
on deputation from Govt.
Deptts./Govt. undertakings
19. Group ‗D‘ staff in Minister‘s Officer on Spl. Duty/P.S. — —
office on deputation from
Govt. Govt. undertaking
B. IAS Officers Posted in the Departments outside Secretariat
20. Collectors Chief Secretary Chief Minister —
21. IAS officers posted as Head Secretary/Chief Secretary Chief Chief Minister
of the Department Secretary/Chief
Minister
22. Jr. Scale, IAS officers posted Head of the Department Secretary/Chief Chief Secretary/
as Dy. Collectors etc. Secretary Chief Minister
Compendium 60 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
C. IPS Officers
23. Director General of Police Chief Secretary Chief Minister
24. Dy. Inspector General of Director General of Chief Secretary Chief Minister
Police Police
25. IPS Officers posted as S. Ps. Director Gen. of Police Chief Secy. Chief Minister
or equivalent post.
26. Jr. Scale IPS officers posted Supdt. of Police Dy. Inspector Director General
as Asstt. Supdt. of Police General of Police of Police
D. IFS Officers
27. Conservator of Forests Secretary (Forest)/Chief Chief Chief Minister
Secretary Secretary/Chief
Minister
28. Sr. Higher Scale IFS officers Conservator of Forests Secretary (For) Chief Chief
other than Conservator of Secretary Secretary/Chief
Forests in the Forest Minister
Department
29. Jr. Scale IFS Officers posted Dy. Conservator of Conservator of Secretary
in Forest Deptt. Forests Forests (Forests)
E. Goa Civil Service Officer–Senior Grade or Higher
30. Goa Civil Service Officers Secretary Chief Chief Minister
posted as Head of the concerned/Chief Secretary/Chief
Department Secretary Minister
31. Goa Civil Service Sr. Grade Head of the Secretary/Chief Chief Secretary/
or higher officers posted in Deptt./Secretary if Head Secretary Chief Minister
Govt. Deptts. outside of the Deptt. is not
Secretariat not being Head of sufficiently senior*
Department
32. Goa Civil Service Jr. Grade Senior or Higher Grade Head of Chief
officers posted inn Govt. Goa Civil Service Officer Department/Secretar Secretary/Chief
Deptt. outside Secretariat above him/Head of the y/Chief Secretary Minister
Department
F. Goa Police Service Officers
33. Goa Police Service Officers Dy. Inspector General of Director General of Chief Secretary
posted as Supdt. of Police or Police Police
equivalent
34. Jr. Grade Goa Police Service Supdt. of Police Dy. Inspector Director General
officers posted as Dy. Suptd. General of Police
of Police or equivalent
G. Officers of Organised Service Posted on Deputation
35. Officers posted as MD/CEO Secretary/Chief Chief Chief Minister
in Govt. Companies/Statutory Secretary Secretary/Chief
Bodies/ Coop. Societies/Govt. Minister
Societies/other Semi Govt.
bodies except Municipal
Council
36. Officers posted in Govt. MD/Secretary if MD is Secretary/Chief Chief Minister
Corporations, statutory body, not sufficiently senior* Secretary/ Chief
etc. under the MD/CEO Minister
37. Secretary, Goa Public Men‘s Chairman of Chief Minister
corruption (I&I) Commission
Commission/Goa Public
Service Commission
Compendium 61 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
H. Municipal Council
38. Chief Officers of ‗A‘ Class D.M.A./Secretary, if Secretary/Chief Chief Minister
Municipal Council D.M. A. is not Secretary/ Chief
sufficiently senior* Minister
39. Chief Officers of ‗B‘ Class D.M.A. Secretary/Chief Chief Secretary/
Municipal Councils Secretary Chief Minister
40. Chief Officers of ‗C‘ Class A.D.M.A. D.M.A. Secretary (UD)
Municipal Councils
* ―sufficiently senior‘ means the Reporting officers should be at least three years senior in the
service to the officer Reported upon, if both belong to same service and same grade.
** Organised service includes IAS, IPS, IFS, Goa Civil Service, Goa Police Service and State
Forest Officers of ACF/DCF grade.

_____

Department of Personnel
No. 6/2/92-PER Dated 23-09-1999
CIRCULAR
Read: 1) Circular No. 6/2/92-PER dated 16-9-1993
2) Circular No. 6/2/92-PER dated 2-5-1994
3) Circular No. 6/2/92-PER dated 28-2-1997
4) Circular No. 6/2/92-PER dated 23-8-1999
The issue of writing of Annual Confidential Reports has been examined carefully and Government
has decided that ACRs. should be written and countersigned/reviewed as per the appended Annexure-
I of this circular.
The circulars of even number dated 2-5-1994, 28-2-1997 and 23-8-1999 stand withdrawn
Sd/-
(G. J. Prabhudesai)
Joint Secretary (Personnel)
ANNEXURE-I

Sr. Designation of the officer to be Reporting Officer Reviewing Officer Countersigning

No. reported upon Authority

1 2 3 4 5
1. Chief Secretary Chief Minister — —
2. Secretaries to the Govt. Chief Secretary Chief Minister —
D.G.P. and Collectors
3. Secretary to Governor Governor — —
4. Secretary/Spl. Chief Minister — —
Secretary/Jt.
Secretary/Under
Secretary to CM
5. All India Services Officers Secretary Chief Secretary Chief Minister
and Group A Officers posted
to public Sector Undertakings
or Autonomous Bodies
6. D. I. G. D. G. P. Chief Secretary Chief Minister
7. S. P. D. G. P. Chief Secretary Chief Minister
8. Heads of Deptts./Offices Secretary Chief Secretary Chief Minister
outside the Secretariat
Compendium 62 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
9. Jt. Secretary Secretary Chief Secretary Chief Minister
10. Under Secretary Jt. Secretary or Secretary Secretary/Chief Chief Secretary/
concerned as the case Secretary Chief Minister
may be
11. Section Officer Under Secretary Joint Secretary/Chief
Secretary/Secretary Secretary
12. Sr. Asstt., Asstt., Jr. Asstt and Section Officer Under Secretary Joint Secretary/
other Group C Employees in Secretary.
the Secretariat
13. Stenographer G. I and Gr. II Section Officer GA & C —
Drivers attached to Officers Deptt.
14. Other Drivers under Gen. Section Officer GA & C
Pool Deptt.
_____
Department of Personnel
No. 6/2/92-PER Dated 23-08-1999
CIRCULAR
Read: 1) Circular No. 6/2/92-PER dated 4-8-1999
In partial modification of circular cited above dated 4-8-199, Government is pleased to decide that
the Annual Confidential Reports of Director General of Police and his subordinate Officers,
Collectors North and South and their subordinate Officers will continue to be written in accordance
with the previous instructions on the subject, till further orders.
Sd/-
(G. J. Prabhudesai)
Joint Secretary (Personnel)
_____
Department of Personnel
No. 6/2/92-PER Dated 04-08-1999
CIRCULAR
Read: 1) Circular No. 6/2/92-PER dated 16-9-1993
2) Circular No. 6/2/92-PER dated 2-5-1994
3) Circular No. 6/2/92-PER dated 28-2-1997
The present system of writing of confidential Reports with two levels i.e. Reporting officer and
Reviewing Officer shall be discontinued and the system of writing confidential Reports of all the
officials/officers shall be as per the appended Annexure-I. This system shall come into force w.e.f. 9th
June 1999, till further orders.
The circulars of even number dated 2-5-1994 and 28-2-1997 stand withdrawn.
Sd/-
(G. J. Prabhudesai)
Joint Secretary (Personnel)
Annexure-I
[Please see para 14(i)]

Sr. Designation of the officer to be Reporting Officer Reviewing Officer Countersigning/

No. reported upon Accepting
Authority

1 2 3 4 5
1. a Chief Secretary & Chief Minister — —
Secretaries to the
Government
Compendium 63 Annual Confidential / Performance /
Assessment Report

1 2 3 4 5
b Director General of Police, Chief Minister — —
Resident Commissioner &
Collectors
2. All India Service Officers & Secretary Chief Minister —
Group A Officers posted to
Public Sector Under-taking or
Autonomous Bodies
3. Dy. Inspector General of Director General of Secretary Chief Minister
Police Police
4. Heads of Secretary Chief Minister —
Departments/Offices outside
the Secretariat
5. Superintendent of Police Director General of Secretary Chief Minister
Police
6. Joint Secretary Secretary Chief Minister —
7. Under Secretary Jt. Secretary or Secretary Secretary Chief Minister
concerned as the case
may be
8. Section Officer Under Secretary Jt. Secretary
Secretary/Secretary
9. Sr. Assistant, Jr. Assistant Section Officer Under Secretary Jt.
and other Group ‗C‘ Secretary/Secreta
employees in the Secretariat ry
10. Stenographer Grade I Officer to whom attached — —
Stenographer Grade II
Drivers attached to officers
11 Other Drivers under General Section Officer Gen. Under Secretary Secretary
Pool Admn. Deptt.
12. Class IV employees (in the Officer to whom — —
Secretariat) attached/Section Officer,
Gen. Admn. Deptt.

_____
Department of Personnel
No. 6/2/92-PER Dated 28-02-1997
CIRCULAR
Read: 1) Circular No. 6/2/92-PER dated 16-9-1993
2) Circular No. 6/2/92-PER dated 2-5-1994
In this Department‘s Circular referred to at 2) above, the contents of para (1) shall be substituted as
follows:–
―The present system of writing of Confidential Reports with 3 level i.e. Reporting Officer,
Reviewing Officer and Countersigning Officer shall be discontinued and henceforth, the system of
writing Confidential Reports of all the officials/officers with 2 levels i.e. Reporting Officer and
Reviewing Officer shall be followed‖.
As a result, the contents of para 8.1 of this Department‘s circular referred to at 1) above, shall
remain in force and the circular referred to at 2) above, stands withdrawn.
Sd/-
(S. S. Keshkamat)
Joint Secretary (Personnel)
_____
Compendium 64 Annual Confidential / Performance /
Assessment Report

Department of Personnel
No. 6/2/92-PER Dated 3rd April, 1995
CIRCULAR
Subject: Adverse entries in the Confidential Report.
Attention of all the Reporting and Reviewing Officers is drawn to Circular of even number dated
16-9-1993 wherein detailed guidelines were issued as to how to write and review the Annual
Confidential Reports and to deal with and dispose off the adverse entries recorded in the Annual
Confidential Reports of the Officers/Official concerned.
2. As regards to communication of adverse entries in the Confidential Reports, Attention is drawn
to paras 17 to 21 of the said circular
3. Inspite of clear guidelines in dealing with and disposal of adverse entries in the confidential
reports, instances of undue delay in communication and disposal of adverse entries recorded in the
Annual confidential Reports of officials/officers have come to the notice of the Government which, to
say the least, is highly objectionable.
4. It is, therefore, enjoined on all Reporting/Reviewing Officers to take prompt action in such
cases, as per the guidelines issued in this respect.
Sd/-
(D. C. Misra)
Chief Secretary
_____
Department of Personnel
No. 6/2/92-PER Dated 2nd May, 1994
CIRCULAR
Read: 1) Circular No. 6/2/92-PER dated 16-9-1993
In this Department Circular referred to above
(1) For para 8.1; the following para shall be substituted:—
―The present system of writing of Confidential Reports with 3 levels i.e. Reporting Officer,
Reviewing Officer and Countersigning Officer shall continue‖.
(2) For Sl. No. 13 of Annexure I the following shall be substituted:—
―Heads of Department/ Secretary Chief Chief Minister‖
/Offices outside Secretariat Secretary
Sd/-
(S. S. Keshkamat)
Under Secretary (Personnel)
_____
Department of Personnel
No. 6/2/92-PER Dated: 16/09/1993
CIRCULAR
Subject: Confidential Reports–Preparation and maintenance of ...
In supersession of Circular No. 6/2/69-CVD dated 24-1-1977 the following revised instructions are
issued:—
1. Importance of annual Confidential Reports.
1.1 Since Government has accepted the principle that confirmation, crossing of efficiency bar,
promotion, grant of pensionary benefit etc. should be based on the assessment of performance of the
Compendium 65 Annual Confidential / Performance /
Assessment Report

employee on the basis of the Confidential Report, this matter is of greatest importance for the
efficiency and the morale in the services. It is in the interest of the Government, no less than that of
the employee that the value of a proper system of maintaining Confidential Reports is 65ecognized by
all concerned. It is very important both in the interest of efficiency of the service and also of the
officers that reports are written with the greatest possible care so that the work, conduct, character and
capabilities of the officers reported upon can be accurately judged from the recorded opinion. Officers
recording the remarks must keep in mind the importance of these entries, as their own competency
will be judged partly from the confidential remarks they record about officers working under them.
2. Responsibility for the maintenance of confidential reports.
2.1 The Head of every department/office should regard it as his personal and special responsibility
to ensure that annual confidential reports are properly maintained in respect of all persons working
under his direct or ultimate control. In order to minimize the operation of the subjective human
element and of conscious or unconscious bias, the confidential report of every employee should
contain the assessments of more than one officer except in cases where there is only one supervisory
level above the officer reported upon. The confidential report should be written by the immediate
superior and should be submitted by the reporting officer to his own superior.
2.2 While it might be difficult for the higher officer to get to know a large number of employees
two grades below him, his overall assessment of the character, performance and ability of the reported
officer is vitally necessary as a built-in corrective. The judgement of the immediate superior even
though completely fair in its intent, might sometimes be too narrow and subjective to do justice to the
officer reported upon. The officer superior to the reporting officer should, therefore, consider it his
duty to personally know and form his own judgement of the work and conduct of the officer reported
upon. He should accordingly exercise positive and independent judgement on the remarks of the
reporting officer under the various detailed heading in the form of the report as well as on the general
assessment and express clearly his agreement or disagreement with those remarks. This is particularly
necessary in regard to adverse remarks (if any) where the opinion of the higher officer shall be
construed as the correct assessment.
2.3 The reviewing officer is free to make his remarks on points not even mentioned by the
reporting officer. Such additional remarks would in fact, are necessary where the report is too brief,
vague or cryptic.
2.4 Where the Reviewing officer is not sufficiently familiar with the work of the Government
servant reported upon, so as to be able to arrive at a proper and independent judgement of his own, it
should be his responsibility to verify the correctness of the remarks of the Reporting officer after
making such enquiries as he may consider necessary. Where necessary, he should also give a hearing
to the Government servant reported upon before recording his remarks.
3. Period of Reporting.
3.1 In every Department confidential reports should be recorded annually preferably for the period
from 1st April to 31st March.
4. Frequency of reporting and eligibility to write a report–
4.1 While normally there should be only one report covering the year of report, there can be
situations in which it becomes necessary to write more than one report during a year. There is no
objection to two or more independent reports being written for the same year by different reporting
officers in the event of a change in reporting officer during the course of a year provided that no
report should be written unless a reporting officer has observed the performance of the officer
reported upon for a minimum period of three months. In such cases, each report should indicate
precisely the period to which it relates and the reports for the earlier part or parts of the year should be
written at the time of the transfer or immediately thereafter and not deferred till the end of the year.
The responsibility for obtaining confidential reports in such cases should be that of the Head of the
Department or the office.
Compendium 66 Annual Confidential / Performance /
Assessment Report

4.2 In respect of each of these officers, a report should (in the first week of April of each year) be
written in the appropriate form by the prescribed reporting officer giving a brief opinion regarding the
general work and conduct of the officer concerned. When the reporting officer or the officer to be
reported upon, is transferred or deputed elsewhere for a period of more than three months, the
reporting officer should write a report indicating the period covered by it. The reporting officer should
have a least three months experience of the work and conduct of the officer reported upon before
writing or attempting to write an assessment of the work of an officer. A report must, however, be
written at the end of the year. If the period of observation happens to be less than three months, this
fact only need to be indicated in the report.
4.3 Where an officer reported upon is working under more than one supervisory Officer, his C.R.
may be initiated by the one Supervisory Officer exercising larger Control (Budgetory allocation could
be one criteria to decide the volume of control). There is however no objection if in such cases C.Rs
are written by more than one Supervisory officer.
5. Transfer of Reporting and/or Reviewing Officer in the middly of the reporting year:–
5.1 If an officer is transferred during the middle of the reporting year, he should immediately write
the CRs of his subordinates in respect of the year for the period up to the date of his transfer, provided
that the period not less than three months, and the reports should be submitted to the reviewing
authority who will retain them in his custody and record his remarks in the reviewing portions in the
last of the reports for the year, taking into account the reports for the previous portions of the year
also, submitted to him by the transferred officers, at the time of their transfer. If the reviewing
authority is transferred simultaneously with reporting officer, but after some time, he will hand over
such reports to his successor and the successor will review the reports if he happens to have not less
than three months period of observing the performance. Otherwise, the previous reviewing authority
will review the reports at the end of the year. If, however, a reviewing authority retires while there is
no change in the reporting officer and the subsequent reviewing authority does not get a period of
three months to observe the work and conduct of the reportee, the reviewing portion will be left blank
with a suitable note recorded therein. This note can be recorded by the succeeding reviewing authority
who could not review the report because he did not get even three month‘s period or by the reporting
officer himself.
6. Reasons for gap in the report to be indicated.
6.1 When a confidential report does not cover an earlier period during the year, the reporting
officer should at the top of the report, mention the period of gap indicating the reasons for which a
report for that period has not been written.
7. Report to be written within one month of the expiry of report period.
7.1 The annual report should recorded within one month of the expiry of the report period and
delay in this regard on the part of the reporting officer should be adversely commented upon; if the
officer to be reported upon delays submission of self-appraisal, this should be adversely commented
upon by the reporting officer.
8. Authority other than Reporting/Reviewing Authority precluded from making entries in C.R.
8.1 Under the present scheme of writing of confidential reports there are only two levels for writing
reports, namely, the reporting officer and the reviewing officer. There is no provision for any other
authority for writing his remarks/comments about the work and conduct of an officer in his
confidential reports.
9. Writing of confidential reports by officers under suspension.
9.1 A question has been raised whether an officer who is under suspension can write/review
confidential reports of his subordinates. The matter has been carefully considered and it has been
decided that if the reporting/reviewing officer is under suspension when the confidential report has
become due to be written/ reviewed, it may be got written/reviewed by the officer concerned within
two months from the date of his having been placed under suspension or within one month from
Compendium 67 Annual Confidential / Performance /
Assessment Report

the date on which the report was due, whichever is later. As officer under suspension shall not be
asked to write/review confidential reports after the time limit specified above.
10. Whether a relative of Government employee can write the report of the latter.
10.1 An instance had come to the notice of the Government in which a reporting officer wrote
confidential reports of his subordinate who happened to be his close relative. In this connection, a
question had arisen whether a reporting officer could write reports on his close relative who may
happen to be his subordinate officially. The matter has been examined carefully and the following
decision taken:-
(i) The administrative authority may take care that, to the extent possible, a close relative of an
official is not placed under the direct charge of that official where the latter has to write the C.R. of
the former.
(ii) Should such a situation become inescapable, it should not be allowed to continue beyond the
barest minimum time possible.
(iii) In such a situation, the employee should abstain from writing the annual confidential report
of the employee who is his close relative and instead, the reviewing officer should take on the role
of the reporting officer.
(iv) If a similar relationship exists between the reviewing officer on the one hand and the officer
reported upon on the other, the same would apply in respect of the reviewing officer and the role
of the reviewing officer would be transferred to the authority next higher up.
(v) In cases of this nature, where there is any doubt, it would be incumbent upon the reporting
officer to consult the next higher authority before he writes the confidential report.
11. A reporting officer can write C.R. of his subordinates within one month of his retirement–
When the reporting officer retires or otherwise demits office, he may be allowed to give the report
on his subordinates within a month of his retirement or demission of office. However, a reviewing
authority cannot review the C.R. after his retirement. Thus, while the grace period of one month is
available to the reporting officer no such period is prescribed for the reviewing officer.
12. Contents and manner of writing of confidential reports.
12.1 Officers writing the confidential reports should have carefully observed the work and conduct
of those under their control, and have provided the required training and guidance where necessary.
The annual confidential reports should be based upon the results of such observation as well as the
periodical inspections.
12.2 The form in which the confidential reports are recorded might vary from Department to
Department and as between different levels of responsibility within a departmental hierarchy,
depending upon the nature of work and duties attached to various posts. However an assessment of
certain qualities of general importance such as integrity, intelligence, keenness, industry, tact, attitude
to superiors and subordinates, relations with fellow-employees, etc. should invariably find place in the
report, in addition to the detailed assessment of specific attributes, every confidential report should
carry a general appreciation of the character, conduct and aptitudes and shortcomings of the officer
reported upon.
12.3 A confidential report should give full particulars of the official reported upon such as his
designation and the office in which he works. Below the signature of the reporting and countersigning
officers, either their names and designations should be written in capital letters or their rubber stamps
affixed. C.R. files should be maintained in book form, the reports being placed one after the other in
chronological order and pages being serially numbered from top onwards. Relevant entries in the
index of a C.R. file should be filled in immediately after a report is written up.
12.4 Confidential reports should as a rule, give general appreciation of the character, conduct and
qualities of an officer reported upon and a reference to a specific incident should be made, if at all.
Only by way of illustration to support adverse comments of a general nature, as for example,
Compendium 68 Annual Confidential / Performance /
Assessment Report

inefficiency, delay, lack of initiative, judgement, etc. Specific incidents on the basis of which
penalties have been awarded in the course of departmental proceedings must, however, be indicated.
An entry relating to a penalty should be recorded in the report for the year in which the punishment
order is issued. In this entry, an indication may, however, be given about the period to which the
incidents leading to the disciplinary case relate. Warning even though not a statutory penalty should
be mentioned in the report if issued as a result of disciplinary proceedings. If the reporting officer
feels that although specific incident is not important enough to call for disciplinary proceedings, it is
important to be specifically mentioned in the confidential report. He should, before making such an
entry, satisfy himself that his own conclusion has been arrived at only after a reasonable opportunity
has been given to the official reported upon to present his case relating to that incident. The authority
issuing a warning should not normally be one lower than the reporting officer. Further, once
investigation are started into specific allegations, the case should not be closed by the issue of a
warning without the knowledge of the competent disciplinary authority. Unless so ordered by any
higher authority it would be in the discretion of the reporting officer either to record or not to record
such a warning.
12.5 Apart from the remarks in regard to work and conduct, in appropriate cases, suitable entried
may also be made on the following points.
i) the fact that an officer has attended an approved course of study or training;
ii) the report received from the head of such institution or its substance;
iii) comments on the quality of the report submitted by an officer on return from deputation or
training abroad and whether he has made good use of his period of study or training;
iv) outstanding performances in the field of sports, athletics and art;
v) suggestions which have been accepted and considered useful for achieving economy and high
standard of efficiency in administration.
vi) whether there is any physical defect, such as bad eye-sight.
12.6 C. R. file should not contain any extraneous paper other than punishment and appellate orders
and letters communicating the adverse remarks.
13. Principles to be observed by reporting officers in writing reports.–
13.1 The general principles which are required to be observed by the reporting officers for writing
annual reports are indicated below.
1) Remarks like ―Doubtful character‖, ―complaints received about his taking illegal
gratification‖ are not permissible. Entries should be based on established facts and not one mere
suspicion.
2) No employee should be adversely affected by prejudicial reports recorded without fullest
consideration. At the same time, none should be rewarded by excessively flattering reports which
are not based on facts. With a view to checking up such possibilities, the following procedure is
prescribed:-
a) The memo of services should invariably be consulted at the time of writing the annual
report though the report itself should necessarily be based in the employee‘s performance during
the year as whole;
b) Where an adverse remark is recorded in respect of an official having consistently good
record, some details regarding the same should invariably given;
c) The report should give a clear opinion on the main points like character, integrity, industry,
etc.;
d) There should be no hesitation on the part of the reporting officers to record adverse
remarks in justified cases;
e) Reporting officers should not be in a hurry to write all the reports on one day.
Compendium 69 Annual Confidential / Performance /
Assessment Report

14. Duties of reviewing/endorsing officer.— By way of amplification or partial modification of

earlier instructions, the following instructions are brought to the notice of the Department for
information, guidance and compliance:–
i) Each office should prescribe specifically the Reporting officer and the Reviewing officer for
different categories of employees and this fact should be intimated to all the concerned. In respect
of the Secretariat, the level of initiating/reviewing of ACRs shall be as shown in Annexure I.
ii) Reporting and reviewing officers should have been acquainted with the work of the official
reported upon for at least three months during the period covered by the Confidential Report.
iii) With a view to enabling the reviewing authority to discharge his responsibility in ensuring
the objectivity of the Confidential Reports it has been decided that where he is not sufficiently
familiar with the work of the officer reported upon so as to be able to arrive at a proper and
independent judgement of his own, it should be his responsibility to verify the correctness of the
remarks of the reporting officer after making such enquiries as he may consider necessary.
15. Procedure for filling up the column relating to integrity. The procedure for filling up the
column relating to integrity is as follows:
(a)Supervisory officers should maintain a confidential diary in which instances which create
suspicion about the integrity of a subordinate should be noted from time to time and action to
verify the truth of such suspicious should be taken expeditiously by making confidential enquiries
departmentally or by referring the matter to the Police Department. At the time of recording the
annual confidential report, this diary should be consulted and the material in it utilized for filling
the column about integrity. If the column is not filled on account of the unconfirmed nature of the
suspicious, further action should be taken in accordance with the following sub-paragraph.
(b) The column pertaining to integrity in the character roll should be left blank and a separate
secret note about the doubts and suspicious regarding the officer‘s integrity should be recorded
simultaneously and followed up.
I A copy of the secret note should be sent together with the character roll to the next superior
officer who should ensure that the follow-up action is taken with due expedition.
(d) If, as result of the follow-up action, an officer is exonerated, his integrity should be certified
and entry made in the character roll. If suspicious regarding his integrity are confirmed, this fact
can also be recorded and duly communicated to the officer concerned.
(e) There are occasions when a reporting officer cannot in fairness to himself and to the officer
reported upon, either certify integrity or make an adverse entry, or even be in possession of any
information which would enable him to make a secret report to the Head of the Department. Such
instances can occur when an officer is serving in a remote station and the reporting officer has not
had occasion to watch his work closely or when an officer has worked under the reporting officer
only for a brief period or has been on long leave, etc. In all such cases, the reporting officer should
make an entry in the integrity column to the effect that he has not watched the officer‘s work for
sufficient time to be able to make any definite remark or that he has heard nothing against the
officers integrity, as the case may be. This would be a factual statement to which there can be no
objection. But, it is necessary that a superior officer should make every effort to form a definite
judgement about the integrity of those working under him, as early as possible, so that he may be
able to make factual statement.
(f) There may be cases in which after a secret report/note has been recorded expressing suspicion
about an officer‘s integrity, the enquiries that follow do not disclose sufficient material to remove
the suspicion or to confirm it. In a case where the officer‘s conduct continues to be suspicious he
should be watched for a further period, and in the meantime, he should, as far as practicable, be
kept away from positions in which there are opportunities for indulging in corrupt practices
Specific mention should be made in the confidential reports of officers working in or holding
charge of Top Secret/Secret Sections about their trustworthiness especially in matters affecting
Compendium 70 Annual Confidential / Performance /
Assessment Report

departmental security. Mention of warnings/reprimands in C.Rs. – Questions have been raised from
time to time regarding the stage at which a mention about warnings, admonitions, reprimands, etc.
administered in the course of normal day-to-day work by superior officers should be mentioned in the
confidential report of the official to whom the warning, reprimand, etc. has been administered. As
there seems to be some doubt in this regard the position is clarified in the following paragraph.
(i) There may be occasions when a superior officer may find it necessary to criticize adversely
the work of an officer working under him or he may call for an explanation for some act of
omission or commission and taking all circumstances into consideration, it may be felt that while
the matter is not serious enough to justify the imposition of the formal punishment of ―censure‖, it
calls for some formal action such as the communication of a written
warning/displeasure/reprimand. Where such a warning/displeasure/reprimand is issued, it should be
placed in the personal file (not in ACR dossier) of the officer concerned. (ii) At the end of the year
(or period of report) the reporting authority, while writing the confidential report of the officer,
may decide not to make a reference in the confidential report to the warding/displeasure/reprimand,
if, in the opinion of that Authority, the performance of the officer reported upon, after the issue of
the warning or displeasure as reprimand, as the case may be, has improved and has been found
satisfactory. If, however, the reporting authority comes to the conclusion that despite such
warning/displeasure/reprimand, the officer has not improved, it may make appropriate mention of
such warning/displeasure/reprimand, as the case may be, in the relevant column in Part III of the
form of confidential report relating to assessment by the reporting officer and, in that case, a copy
of the warning/displeasure/reprimand referred to in the confidential report should be placed in the
confident Report dossier as an annexure to the confidential Report for the relevant period. The
adverse remark should also be conveyed to the officer and his representation, if any, against the
same disposed of, in accordance with the procedure laid down in the instruction issued in this
regard.
(ii) Representation against ―warnings‖ or ―communication of the displeasure of the
Government‖ or ―reprimand‖ which are recorded in the confidential report of the Government
servant should be dealt with in accordance with the procedure laid down for dealing with
representations against adverse entries in confidential reports, unless an opportunity had already
been given to the officer concerned to make a representation in the matter relating to the relevant
incident or faults and such representation had been duly considers and a decision taken before the
―warning‖ or ―reprimand‘ was administered or the ―displeasure of the Government‖
communicated to him.
17. Communication of adverse entries.– All adverse entries in the confidential report of
Government servant, both on performance as well as on basic qualities and potential should be
communicated along with a mention of good points within one month of their being recorded in the
manner discussed below.
(i) The communication should be in writing and a record to that effect should be kept in the
confidential report dossier of the Government servant concerned.
(ii) Only such of the adverse entries as are accepted by the Reviewing/Accepting authority, if
any, need be communicated. The Reviewing/Accepting authority should, therefore, normaly
indicate whether it agrees or disagrees with the remarks of the reporting officer. It should also
record, additional remarks, where necessary, if the report is too brief, cryptic or vogue alongwith
the adverse entry, the substance of the entire report including what has been stated in praise of the
officer should also be communicated. The improvements made in respect of the defects mentioned
in the earlier report should also be communicated to the officer in a suitable form. A copy of the
letter communicating the adverse remarks duly acknowledged by the official concerned should be
kept in the confidential Report file and the fact of communication of the entries should be recorded
in the report itself by the authority communicating them.
(I. Great attention should be paid to the manner and method of communication of adverse
remarks in order to ensure that the advice given and warning or censure administered
whether orally or in writing shall, having regard to the temperament of the officer
Compendium 71 Annual Confidential / Performance /
Assessment Report

concerned, be most beneficial to him. The memo, forwarding the adverse remarks to the
officer reported upon should be couched in such a language that it does not produce a
sense of resentment in the officer reported upon and that it makes it clear to him that the
intention of communicating these defects to him is that he should try to improve himself
in respect of these defects.
(iv) Remarks about the physical defects of the officers noted in the confidential reports need not
be communicated. The grading of officers being done on the basis of the general remarks in the
report should not be communicated, even it it is adverse.
18. Representations against adverse remarks.— Only one representation against adverse remarks
(including reference to ―warning‖ or communication of displeasure of the Government or
―reprimand‖ which are recorded in the confidential report of the Government servant) should be
allowed within one month of their communication. While communicating the adverse remarks to the
Government servant this time limit should be brought to his notice. However, the competent authority
may, in its discretion, entertain a representation made beyond this time if there is satisfactory
explanation for the delay.
19. To who representation lies.— Representation against adverse remarks recorded by the
Reporting Officer will lie to the Reviewing Authority where the adverse entries are recorded by the
Reviewing Authority the representation should, in that event lie to the next higher authority.
20. Time limit for disposal of representation against adverse remarks and when not to be taken of
such remarks. All representations against adverse remarks should be decided expeditiously by the
competent authority and in any case, within three months from the date of submission of the
representation. Adverse remarks should not be deemed to be operative if any representation filed
within the prescribed time, or once this has been finally disposed of, there would be no further bar to
take notice of the adverse remarks.
21. Manner of disposal of representation.— The following procedure should be adopted in dealing
with representation from the employees against the adverse remarks communicated to them:—
(1) Representations against adverse remarks should be examined by the competent authority in
consultation, if necessary, with the Reporting Officer/Reviewing Authority.
(2) If it is found that the remarks were justified and that the representation is frivolous, a note
may be made in the confidential report of the petitioner that he did not take the correction in good
spirit.
(3) If the competent authority feels that there is no sufficient ground for interference, the
representation should be rejected and the petitioner informed accordingly.
(4) If, however, it feels that the remarks should be toned down, it should make necessary entry
separately with proper attestation at the appropriate place in the report. No correction should made
in the earlier entries themselves.
(5) In the rare event of the competent authority coming to the conclusion that the adverse remark
was inspired by malice or was entire, incorrect or unfounded, and therefore deserve expunction it
should order accordingly. (b) when a representation against adverse remarks is wholly or partially
upheld, the particulars of the orders based thereon should be recorded in the report itself. If it is
decided to tone down the remarks, the competent authority may make the necessary entries at the
appropriate place, of the report under proper attestation, but the past entries should not be
corrected. If the remarks are ordered to be expunged, they should be effectively obliterated both in
the confidential report as well as in the copy of the letter communicating those remarks. A copy of
the order based on such a representation should not be kept in the confidential Report file. Where a
penalty is set aside on an appeal or review, the copy of the punishment order should be removed
from the Confidential Report File as well as the adverse remarks recorded on the basis of the
penalty expunged. In a case where the penalty is modified by the appellate or revising authority, the
entry in the confidential report originally made on the basis of the penalty awarded should also be
immediately modified accordingly.
Compendium 72 Annual Confidential / Performance /
Assessment Report

22. Column of report should not be kept blank after expunction of adverse remarks. It has been
observed that in a few cases, after the expunction of the adverse remarks, the relevant column(s)
was/were left blank, i.e. without any remarks, thus making the report incomplete.
It may be appreciated that an incomplete report cannot be relied upon for a fair and objective
assessment of the officer concerned for his confirmation, promotion, etc. It is therefore essential that
the annual confidential reports are complete in all respects. In the circumstances, where on
consideration of a representation against adverse remarks, the competent authority comes to the
conclusion that the remarks deserve to be expunged, it should see whether total expunction of the
remarks will leave the relevant column(s) blank; and if it finds the position to be so, it should order
modification of the relevant remarks in a suitable manner so that the column(s) in question does/do
not remain blank.
23. Memorial or appeal against rejection of representation– No memorial or appeal against the
rejection of the representation against adverse entries should be allowed six months after such
rejection.
23. Procedure of dealing with Memorial addressed to the Chief Minister.– In case of the Gazetted
Group ‗A‘ or Group B Officers working in different Departments, where representation against
adverse remarks had been rejected at a level lower than that of Minister-in-charge of the Department
where the Official is posted during the period of the report, such memorials should be disposed of by
the Minister of the concerned Department. However, where representation has been rejected by the
Minister-n-charge of the concerned Department, then such memorial would be decided by the Chief
Minister.
2. In respect of officers belonging to other cadres who are working in the
Departments/Organisations other than their own, on deputation, any memorial following the rejection
of their representation against adverse remarks in the A.C.R., will be disposed of by the Minister-in-
charge of the Department in case the representation has been rejected at a level lower than that of
Minister-in-charge. In case where the representation has been rejected at the level of Minster-in-
charge, the memorial would be disposed by the Chief Minister.
24. Self-appraisal not necessary for a period less than three months.— The reporting/reviewing
authority can write/review the confidential report of an officer if it has at least an experience of three
months of work and conduct of the officer reported upon. The officer reported upon need not submit
his self-appraisal if the period of observation of his work and conduct by the reporting/reviewing
authority is less than three months.
25. Guidelines for self-appraisal and report thereon by the reporting authority.— (i) With the
introduction of the confidential report form providing for self-appraisal by the officer reported upon,
about his performance during the period of the report, numerous instances have come to notice
wherein in the column meant for the purpose, the Reporting Officer has recorded his disagreement
with self-appraisal of the officer, for one reason or other.
(ii) The question whether such disagreement be deemed as an adverse remark about the conduct
and performance of the officer reported upon was examined. It is reiterated for the guidance of all
concerned that the self-appraisal should be precise to the point and refer only to the areas of
responsibility of the officer reported upon and should be strictly within the prescribed limit of 300
words. While human nature is to indulge in a little bit of self praise, one should be careful in making
the self appraisal so that one does not unduly prejudice the senior officers who have to record their
observation on the work and conduct of the officers. The self-appraisal should reflect only important
achievements during the period so that the scope for disagreement with it is reduced to the absolute
minimum. While writing the self appraisal, it would be best if the officer were to write about his
performance in a way as what his best and sincere friend would frankly say to him about his
performance in case he were asked to express his opinion.
(I. While it is not possible to makes any generalization on the question which of the remarks of the
reporting officer in relation to the self-appraisal of the officer in relation to the self-
Compendium 73 Annual Confidential / Performance /
Assessment Report

appraisal of the officer reported upon should be treated as adverse or otherwise the
following may be taken as general guidelines.
(iv) If the reporting officer records along with reasons against the column provided that the self-
appraisal contains too much of self-appraisal, such disagreement will not be considered as adverse
remarks. Therefore, while recording reason for disagreement with the self-appraisal, the reporting
officer may make it clear, whether or not his observations on the self-appraisal are to be taken as
adverse remarks. If the reporting officer disagrees with the self appraisal and intimates such
disagreement to be taken as adverse, they may back it up with factual details and put them on record.
Nothing prevents the reporting officer to point out the inadequacies or exaggeration in the self-
appraisal and ask the officer if he would like to reconsider it. Such an approach may rule out the
possibility of disagreement in a large number of cases.
(v) Adverse remarks in regard to the performance and conduct of the officer, recorded on the basis
of sufficient material, against any other column should as usual be communicated to the officer
reported upon. The Reporting officer‘s observation have necessarily to be with reference to the actual
performance of the officer during the period and that too on the basis of established facts and other
relevant materials contained in the memorandum of services, etc.
26. Writing of C.Rs of Group ‗D‘ staff only if it serves public interest–
It has been decided that the annual confidential reports on Group ‗D‘ employees need not be
maintained unless the concerned Departments find it absolutely necessary to maintain the same to
serve the public interest. Where such A.C.Rs are not maintained, following entries may be made in
the Service book of Group ‗D‘ employees every year not later than 15 th April of the Reporting year;
and duly completed and signed by Reporting officers:–
i) Intelligence
(I. Amenability to discipline
(I. Honesty and integrity
iv) Punctually
v) Devotion to duty
The practice of writing of Annual Confidential Reports on Group ‗D‘ staff should not be continued
only on the ground that these reports are required for consideration of their cases for crossing the
Efficiency Bars. As already stated above, the practices of writing Confidential reports on Group
‗D‘ employees should be continued only if it serves public interest, e.g. where the staff is employed
in sensitive work.
27. Need for maintenance of up-to-date character rolls— In their 27th Report for the year 1976-77,
the Union Public Service Commission had observed as under.
It is the considered view of the Commission that the question of systematic recording and
maintenance of character rolls should receive the urgent and careful attention of the Government, so
that Government servants are not denied their legitimate promotions on account of administrative
lapses. It will be appreciated that the character rolls form the basis of selection for promotion and
would, therefore, have a significant effect on career management. It is also necessary to take steps to
ensure the utmost objectivity in the writing of character rolls, so that uniform standards could be
applied in assessing the officers and selecting them for promotion. The Commission suggests that in
order to attend to these matters and to ensure that no Departmental Promotion Committee meeting is
delayed due to the absence and incompleteness of character rolls, a Special Cell should be set up in
each Ministry/Department, entrusted with the task of maintaining up-to-date seniority lists and
character rolls of all officers. This cell should not only ensure that the character rolls are written in
time but also see that adverse remarks, if any, are communicated to the officers in each Department
from within the existing strength of staff, This cell should monitor upto date maintenance of the ACRs
of the employees working in the Department.
Compendium 74 Annual Confidential / Performance /
Assessment Report

28 Custody and handling of confidential reports shall be as follows:–

Reports in respect of Custody & handling by

(1) Secretaries to the Govt., Head of Personnel Department (ACRS in respect of
Departments, Officers belonging to All All India Service Officers shall be
India Service, Goa Civil Service, & Goa forwarded to the Cadre controlling
Police Service, IFS, IES, Head Clerks, authority)
Superintendents, Mamlatdar/Jt. Mamlatdar/
/B.D.O.s Extension Officers.
(2) All other Group ‗A‘ and ‗B‘ Officers Secretary concerned
(3) All the employees in Group ‗C‘ & ‗D‘ General Admn. & Coordn. Department
belonging to Secretariat Cadre
(4) All other employees in Group ‗C‘ & ‗D‘ Appointing Authority concerned
categories

CR. Files should be handled like confidential documents. The officer concerned should ensure that
no room is given for complaints about any leakage of information. These files will be kept in the
personal custody of the officers required to maintain them, viz. either the reporting or the
countersigning authority, if any, unless some special arrangements have been made for their
maintenance centrally with one particular officer. The officer responsible for maintaining the C.R.
files should hand over them to his successor in the office when he is transferred. Whenever it is
necessary to send them by post, they must be closed in a confidential cover and registered. When an
officer is transferred for more than three months, the file containing the confidential reports on him
should be forwarded direct to the officer by whom it has to be maintained.
29. In the case of officer on deputation.— In the case of the State Government Officers who are
deputed to other Departments of State/Central Government or to Public Sector
Undertakings/Autonomous Institutions, the confidential rolls should be maintained by their parent
Departments and the periodicity of such confidential reports should be the same as in the parent
Department. It will be the responsibility of the parent Department to obtain the reports of their officers
on deputation and maintain them.
30. C.R. dossiers of candidates called for interview on direct recruitment to be made available to
GPSC.— It has been decided that whenever officers already working in the Government apply for
appointment by direct recruitment against vacancies advertised by the GPSC, the CR dossiers of such
candidates should be made available for the perusal of the Commission for the purpose of finalizing
selection of candidates. In this connection the following procedure will be followed:–
The Goa Public Service Commission will forward to the requisitioning Department a list of
candidates and their employer as soon as the names of the candidates to be called for interview are
finalized by the Commission. On receipt of the list, the requisitioning department will expeditiously
collect the C.R. dossiers from the employers and make them available to the Commission before the
interview takes place. It will not, however, be possible for the GPSC to hold up interviews for any
recruitment in the event of the requisitioning department not sending the C.R. dossier in time. The
GPSC will consider the C.R. dossier (to the extent they are available before making their final
recommendations.
31. Reports of retired and deceased officers.— Confidential reports or copies thereof should not be
given to a retired officer or anybody who was otherwise relinquished Government service. However,
on request from such a person there should be no objection to the issue of an objective testimonial on
his work and conduct.
Confidential reports relating to a deceased officer may be destroyed after a period of two years
from the date of his death and that of a retired Government servant five years after his date of
retirement.
Compendium 75 Annual Confidential / Performance /
Assessment Report

32. Writing of C.Rs on officers appointed on contract.— Confidential report is an annual

assessment of the work and conduct of every officer serving under the Government and there is no
reasons for dispensing with the writing of C.Rs. in the case of officers appointed on contract. Further,
the C.R. written on the officer appointed on contract will enable the authorities to keep a watch on his
performance and decide whether to terminate the contract or renew it, according to the circumstances
of each individual case. In the circumstances, C.Rs may be written even in respect of an officer
appointed on contract by his immediate superior, i.e. the officer under whose supervision he is placed
and it should also be got reviewed by the officer superior to the reporting officer, where applicable.
33. Preparation of confidential Reports.— Time-Schedule for (1) In spite of the instruction issued
from time to time, confidential Reports are not written expeditiously with the result that complete
C.R. dossiers are not available when employees are to be considered for confirmation, promotion,
deputation to ex-cadre posts. This often results in delay in the issue of orders of promotion, etc. and
thereby causes hardship to the employees whose cases are due for consideration. To improve this
situation and further streamline the procedures for writing the annual C.Rs it has been decided that the
time-schedule to be followed as given in Annexure-II enclosed should be strictly complied with. Any
failure on the part of the reporting/reviewing officers to comply with the time schedule should be
viewed seriously and in the absence of proper justification for such delay, the officers superior to the
reporting/reviewing officers can issue a written warning for the delay in completing the ACR and
place the warning in the ACR folder of the reporting/reviewing officer concerned. Clarifications in
regard to some of the items in the enclosed statement are also given in the succeeding paragraphs for
avoidance of doubts.
(2) In regard to Item 2 in the time-schedule, it is clarified that a reporting officer should not wait till
the expiry of the time-limit for self-appraisal of the officer to be reported upon. After the expiry of the
first week, if self-appraisal is not received by that time, the reporting officer should take it upon
himself to remind the officer to be reported upon in writing, asking him to submit the self-appraisal by
the stipulated date. It should also be made clear in the reminder that if the officer to be reported upon
fails to submit the self-appraisal by the stipulated date, the report will be written without self
appraisal. If no self-appraisal is received by the stipulated date, the reporting officer can obtain
another blank C.R. form and proceed to write the report on the basis of his observation of the work
and conduct of the officer reported upon. While doing so, he can also point out the failure of the
officer reported upon to submit his self-appraisal within the stipulated time.
(3) When the reporting officer completes his part of the report and submits the report to the
reviewing officer for review, he shall do so under intimation to the custody authority. Thereafter, it
shall be the duty of the custody authority to keep in touch with the reviewing officer to secure the
timely completion of the C.R.
(4) The Custody Authority should not wait till the expiry of the time allotted to the reviewing
officer for the completion of his part of the report. It should remind the reviewing officer at least 5
days before the expiry of the stipulated date for completing the C.Rs if the completed C.Rs. are not
received by that time. If inspite of such reminders, the complete C.R. is not received by the stipulated
time, the fact may be brought to the notice of the officer superior to the reviewing officer for taking
appropriate action.
(5) It shall be the duty of the reviewing officer to forward the complete C.R. to the Custody
authority so as to reach them on or before the stipulated date. If, for unavoidable reasons, some delay
is expected to occur in forwarding the complete C.R., the custody authority should be informed
suitably and every effort should be made to send the complete C.R. within one week after the
stipulated date.
It may be noted that in Item 3 of the Time-schedule attached to this O. M. there is a third set of
dates. This has been prescribed with a view to giving sufficient time to Reporting Officers who may
also be Reviewing Officers for officers two levels below them so that they may have time to keep a
watch on the completion of reports by Reporting Officers under them by the due dates prescribed for
Reporting Officers. Correspondingly there is a third set of time-limit in Item 4 also.
Compendium 76 Annual Confidential / Performance /
Assessment Report

(6) Where the stipulated dates happen to be holidays or closed days, the working day immediately
following the closed day or holiday should be deemed to be stipulated date.
(7) It shall be the duty of the custody authority to keep a regular watch on the progress in the
completion of C.R., at different stages. If no intimation is received from the reporting officer
regarding the submission of the C.Rs by him to the reviewing officer within 5 days after the expiry of
the stipulated date for completion of his part of C.R., the matter should be taken up immediately with
the reporting officer so that the report is submitted by him to reviewing officer without any further
delay. Similar action should be taken if the complete report is not received from the reviewing officer.
Any delay on the part of the reporting/reviewing officer, inspite of their being reminded as above,
should be brought to the notice of the reviewing officer/office superior to the reviewing officer, as the
case may be.
(8) Whenever there is a change in the reporting office, it shall be the duty of the custody authority
to get the report written by the earlier reporting officer within 3 weeks of such change, if no self-
appraisal by the officer reported upon is required to be given. The reports so written by the earlier
reporting officer may be got reviewing immediately (without waiting till the end of the calendar year
of financial year, as the case may be) within two weeks after the receipt of the report from the carlier
reporting officer. The successor reporting officer writing to the report upto the end of the year should
adhere to the time-limit specified in the attached statement, provided he has the requisite experience
of three months or more of the work and conduct of the officer reported upon.
Sd/-
(P. S. Bhatnagar)
CHIEF SECRETARY
ANNEXURE – I
[Please See para 14 (i)]
Sr. Designation of the officer Countersigning/
Reporting Officer Reviewing Officer
No. to be reported upon Accepting Authority
1 Chief Secretary Chief Minister — —
2 Secretaries to the Govt. Chief Secretary Chief Minister —
I.G.P. and Collectors
3 All India Service Officers Secretary Chief Secretary Chief Minister
and Group A Officers
posted to Public Sector
Undertakings or
Autonomous Bodies
4 D.I.G. I.G.P. Chief Secretary Chief Minister
5 S.P. D.I.G. I.G.P. Chief Secretary
6 Jt. Secretary Secretary Chief Secretary Chief Minister
7 Under Secretary Jt. Secretary or Secretary/Chief Chief Secretary/
Secretary Secretary Chief Minister
concerned as the
case may be
8 Section Officer Under Secretary Jt. Secretary, Secretary/Chief Secretary
Secretary
9 Sr. Asstt., Jr. Asstt and other Section Officer Under Secretary Jt. Secretary/Secretary
Group C employees in the
Secretariat
10 Stenographer Gr. I Officer to whom — —
Stenographer Gr. II Drivers attached
attached to Officers
11 Other Drivers under General Section Officer GA — —
Pool & C Deptt.
Compendium 77 Annual Confidential / Performance /
Assessment Report

12 Class IV employees Officer to whom — —

(in the Secretariat) attached/Section
Officer GA & C
Deptt.
13 Heads of Secretary Chief Secretary Chief Minister
Deptts./Officers outside the
Secretariat

ANNEXURE – II
[Please See para 33 (i)]

Nature of action Date by which to be completed

1. Distribution of blank C.R. forms to all concerned (i.e., to officer 31st March (This maty be
to be reported upon where self-appraisal has to be given and to completed even a week earlier)
reporting officers where self-appraisal is not to be given).

2. Submission of self-appraisal to reporting officer by officer to be 15th April

reported upon (where applicable).

3. Submission of report by reporting officer to reviewing officer

— Where self-appraisal by officer reported upon is prescribed 7th May

— Where self-appraisal by officer reported upon is not prescribed 21st April

— Where officer reported upon is himself a reporting officer for 22nd May
subordinates under him

— 4. Report to be completed by Reviewing Officer and sent to 23rd May where the due date for the
Administration or C.R. Section/Cell. reporting officer is 7th May.

7th May where the due date for the

reporting officer is 21st April.

5th June where the due date for the

reporting officer is 22nd May.
______
Compendium 78 Annual Property Returns

Annual Property Returns

Compendium 79 Annual Property Returns

Department of Personnel
File No. 15/11/2010-PER(PF)/384 Dated: 07-03-2019
OFFICE MEMORANDUM
Sub.: Intimation under Rule 18 (2) and 18 (3) in respect of Immovable and Movable property reg.
The Competent Authority is pleased to specify the following authorities to accept the intimation
under Rule 18 (2) and 18 (3) in respect of Immovable and Movable property in terms of Central Civil
Service (Conduct) Rules, 1964, as below:-

Group Authority Competent to accept intimations

Group ‗A‘ Officers under administrative control Chief Secretary
of Department of Personnel
Group ―B‖ Officers under administrative control Additional Secretary (Personnel)
of Department of Personnel

Provided further the power to accept intimation in respect of transaction with a person having
official dealings with the officer, shall continue to vest in Government.
By order and in the name of
the Governor of Goa
Sd/-
(Harish N. Adconkar)
Under Secretary (Personnel-I)
_____
Directorate of Vigilance
No. 1/3/2004-VIG/MISC/282 Dated: 28-01-2019
CIRCULAR
The issue pertaining to withholding of vigilance clearance was placed before the Government and
Circular no. 1/3/2004-VIG/MISC/3415 and Circular no. 1/3/2004-VIG/MISC/3416 both dated 28-12-
2017 were issued.
It has been now decided by the Government that in all cases, no vigilance clearance will be issued
if an officer fails to submit his annual immovable property return of the previous year by 31 st January
of the following year, as required under Government of India decision under rule 18 of the Central
Civil Services (Conduct) Rule, 1964.
Hence, it is enjoined upon all the HoD‘s that henceforth, whenever any Vigilance Clearance is
made with respect to any officer, the date of submission of his annual immovable property return for
the year ending 31-12-2018, shall be simultaneously specified in the request for vigilance clearance
itself, failing which the request will not be considered.
Sd/-
(Sanjeev C. Gauns Dessai)
Director (Vigilance)
________
Department of Personnel
File No. 24/1/2018-MISC/PER(APR)/3454 Dated: 28-12-2018
OFFICE MEMORANDUM
In accordance with the provisions of Rule 18(1)(ii) of the Central Civil Service (conduct) Rules,
1964, every Government Servant belonging to any service or holding any post include in ―Group A
and Group B‖ shall submit annual returns in the prescribed form giving full particulars regarding the
Compendium 80 Annual Property Returns

immovable properties inherited by him/her or owned or a acquired by him/her or held by him/her on

lease or mortgage either in his/her own name or in the name of any member of his/her family or in the
name of any other person.
2. Directorate of Vigilance, vide Circular No. 1/3/2004-VIG/MISC/3416 dated 28-12-2017 has
issued instructions that Vigilance Clearance for promotion will be with held in case of non
submission of Annual immovable property returns by 31st January for the following year.
3. In order to facilitate, timely submission of the return, the Government has made provision for
online filing of the Annual Property Return from the year, 2018 onwards.
4. All the officers, who are under the purview of the Goa Sparrow portal of the Personnel
Department, are mandated to submit the annual immovable property Returns, only through, the link
available on the www.goa.sparrow.gov.in portal; on or before 31-01-2019.
5. The officers of Goa Police Service i.e. Senior Scale Officers and above, shall submit the IPR in
the physical format, as per the annexure, attached to this O.M.
6. All the Head of departments, shall continue to maintain annual immovable property Returns of
the Group ‗A‘ and Group ‗B‘ officers working under them and who are not part of the Goa sparrow
portal. These returns shall be retained by the Head of the Departments in their custody.
7. Officers may note that the failure to submit the annual property returns shall lead to violation of
Rule 18(1)(ii) of the Central Civil Service (conduct) Rules, 1964 and strict action deem fit shall be
initiated.
Sd/-
(Harish N. Adconkar)
Under Secretary (Personnel-I)
Annexure
Statement of Immovable property for the year ending 31-12-2018.
1. Name of Officers (in full) and Service to which the officer belongs: _________________________
___________________________________________________________________________________
2. Present post held: _____________________________________________________________________
How acquired-Whether
Name of the Name and If not in own name by purchase, lease**,
District, Sub- details of State in whose Mortgage, inheritance, Annual
Division, Taluka property *Present name held and gift or otherwise, with income
Remarks
and village in Housing value his/her relationship date of acquisition and from the
which property and lands to the Government name with details of property
is situated other Servant person/persons from
buildings whom acquired

1 2 3 4 5 6 7

Signature: ___________________
Date: _______________________
1. *In case where it is not possible to assess the value accurately the approximately values in
relation to present conditions may be indicated.
2. **Includes short terms lease also.
_____
Compendium 81 Annual Property Returns

Department of Personnel
No. 3/1/89-PER(Part-I) Dated: 24-02-2012
CIRCULAR
A reference is invited to Rule 18(1)(i) of Central Civil Services (Conduct) Rules, 1964 wherein
every Government servant shall on his first appointment to any service or post submit a return of his
assets and liabilities, in such form as may be prescribed by the Government, giving the full
particulars.
Rule 18(2) No Government servant shall, except with the previous knowledge of the prescribed
authority, acquire or dispose of any immovable property by lease, mortgage, purchase, sale, gift or
otherwise either in his own name or in the name of any member of his family;
Provided that the previous sanction of the prescribed authority shall be obtained by the Government
servant if any such transaction is with a person having official dealings with him.
Rule 18(3) Where a Government servant enters into a transaction in respect of movable property
either in his own name or in the name of the member of his family, he shall, within one month from
the date of such transaction, report the same to the prescribed authority, if the value of such property
exceeds twenty thousand rupees in the case of a Government servant holding any Class I or Class II
post or Rupess fifteen thousand in the case of Government servant holding any Class III or Class IV
post.
Provided that the previous sanction of the prescribed authority shall be obtained by the Government
servant if any such transaction is with a person having official dealings with him.
In the above connection, it is envisaged that while submitting the intimation with respect to sale or
purchase of immovable property under Rule 18(2) of CCS (Conduct) Rules, 1964 or sale or purchase
of movable property under Rule 18(3) of CCS (Conduct) Rules, 1964, every Government Servant
shall give the full details relating to the transaction which will invariably cover the following points:-
1. Equated Monthly Installment if the amount is raised through a Bank Loan.
2. Bank statement
3. Bank sanction letter in case of loan
4. Personal savings
(a) Details of Personal savings
(b) In case of loan from relatives, letter in this regard indicating whether loan is interest free or
otherwise. The loan received should indicate details of cheques etc (if amount is more than
Rs. 10,000)
5. Copy of the Annual Property Returns filed for last financial year.
In the absence of above information, the intimation shall be treated as incomplete.
It is, thereof, enjoined upon all the Officers/Officials to kindly comply with above detailed while
submitting intimations to the Government.
This issues with the approval of Chief Secretary.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
_____

Department of Personnel
No. 2/2/2001-PER Dated: 18-04-2007
CIRCULAR
Copy of the Office Memorandum is forwarded herewith for information and necessary action.
Sd/-
(Shivaji B. Dessai)
Under Secretary (Personnel-I)
Compendium 82 Annual Property Returns

Ministry of Personnel, Public Grievances and pensions

(Department of Personnel and Training)
No. 28034/6/2007-Estt(A) Dated the 6th March, 2007
OFFICE MEMORANDUM
Subject: Report and Returns on Movable, Immovable and valuable property
The undersigned is directed to say that under the provisions of Rule-18(1)(i) of CCS (Conduct)
Rules 1964, every Government servant is required on his first appointment to any service or post, to
submit a return of his assets and liabilities in the five forms prescribed in the Schedule to this Rule.
Under clause-(ii) of Rule-18(1) ibid, every Government servant belonging to any service or holding
any post included in Group A and B is also required to submit an Annual Return of immovable
Property in the form prescribed.
2. The purpose of the above provision is to ensure that the immovable/movable properties acquired
by the Government servant after joining the Government service are within the means of his income
known to the Government and that the acquisition of properties after his/her joining the Government
service is not only after the due intimation/permission as required under the Conduct Rules, but also
that the information of such acquisition is held and properly monitored by the respective office.
3. It has been observed that the Annual Immovable Property Returns submitted by the employees
are neither verified nor kept track of to know whether the properties acquired are disproportionate to
known sources of income and whether the return reflects the true nature of the items as held in the
records of the respective office. Ministries/Departments are accordingly requested to impress on all
cadre controlling authorities to take prompt action in ensuring that conduct Rules are strictly followed
in receiving and procuring of property returns and action as appropriate under the relevant rules is
taken promptly for punishing those found violating the conduct Rules or holding assets
disproportionate to their known sources of income.
THE SCHEDULE
[See Rule 18 (1)]
Return of Assets and Liabilities on First Appointment on the 31 st December, 19
1. Name of the Government servant in full_________________________________________________
(in block letters)
2. Service to which he belongs __________________________________________________________
3. Total length of service upto date _______________________________________________________
(i) in non-gazetted rank.
(ii) in gazetted rank
4. Present post held and place of posting __________________________________________________
5. Total annual income from all sources during the Calendar year immediately proceeding the 1st day of
January 19.
6. Declaration
I hereby declare that the return enclosed namely, Forms I to V are complete, true and correct as on
________________ to the best of my knowledge and belief, in respect of information due to be furnished
by me under the provisions of sub-rule (1) or rule 18 of the Central Services (Conduct) Rules, 1964.
Date: _____________________ Signature: ___________________
Note 1: This return shall contain particulars of all assets and liabilities of the Government servant either in his own name
or in the name of any other person.
Note 2: If a Government servant is a member of Hindu undivided Family with coparcenary rights in the properties of the
family either as a ‗Karta‘ or as a member he should indicate in the return in Form No. 1 the value of his share in such
property and where it is not possible to indicate the exact value of such share, its approximate value. Suitable explanatory
notes may be added wherever necessary.
Compendium 83 Annual Property Returns

Form No. 1
Statement of immovable property on first appointment as on the 31st December, 19
(e.g. Lands, House, Shops, other Buildings, etc.)
Precise location (Name If not in own name,
Descript of District, division, Nature of state in whose name
Area of land (in
Sl. ion of Taluka and village in land in case Extent of held and his/her
case of land and
No. propert which the property is of landed interest relationship if any to
buildings)
y situated and also its property the Government
distinctive number, etc) Servant
1 2 3 4 5 6 7

How acquired (whether by purchase,

mortgage, lease inheritance, gift or
Particulars of Total
otherwise) and name with details of
Value of the sanction of annual
Date of person/persons from whom acquired
property (see prescribed income Remarks
acquisition (address and connection of the
Note 2 below) authority if from the
Government servant, if any, with the
any property
person/persons concerned) please see note
1 below)
8 9 10 11 12 13

Date _________________ Signature ________________

Note (1) For purpose of Column 9, the term ―lease‖ would mean a lease of immovable property from year to year or for
any term exceeding one year of reserving a yearly rent. Where, however, the lease of immovable property is obtained from a
person having official dealings with the Government servant such a lease should be shown in this Column irrespective of the
term of the lease, whether it is short term or long term, and the periodicity of the payment of rent.
Note (2) In column 10 should be shown-
(a) Where the property has been acquired by purchase, mortgage or lease, the price of premium paid for such acquisition;
(b) Where it has been acquired by lease, the total annual rent thereof also; and
(c) Where the acquisition is by inheritance, gift or exchange the approximate value of the property so acquired .

FORM No. II
Statement of liquid assets on first appointment as on the 31 st December, 19
(1) Cash and Bank balance exceeding 3 months emoluments.
(2) Deposits loans, advances and investments (such as shares, securities, debentures, etc.)

Name & If not in own name and address of

Sl. Annual
Address of person in whose name held and
Description Amount Income Remarks
No. Company, Bank his/her relationship with the
derived
etc. Government servant
1 2 3 4 5 6 7

Date ……………………………… Signature …………………………

Compendium 84 Annual Property Returns

Note 1. In column 7, particulars regarding sanctions obtained or report made in respect of the various transactions may
be given.
Note 2. The term ―emoluments‖ means the pay and allowances received by the Government servant.

FORM No. III

Statement of movable property on first appointment as on the 31 st December, 19
Price or value at the time of
How
acquisition and/or the total If not in own name, name
acquired
payments made upto the date of and address of the person
Sl. Description with
return, as the case may be, in in whose name and his/her Remarks
No. of items approximate
case of articles purchased on relationship with the
date of
hire purchase or instalment Government servant
acquisition
basis
1 2 3 4 5 6

Date……………………………
Signature………………………
Note 1: In this Form information may be given regarding items like (a) jewellery owned by him (total value); (b) silver
and other precious metals and precious stones owned by him not forming part of jewellery (total value), (c) (i) Motor Cars
(ii) Scooters/Motor Cycles; (iii) refrigerators/air-conditioners, (iv) radios/radiograms/television sets and any other articles,
the value of which individually exceeds Rs. 1,000 (d) value of items of movable property individually worth less than Rs.
1,000 other than articles of daily use such as cloths, utensils, books, crockery, etc., added together as lump sum.
Note 2: In column 5, may be indicated whether the property was acquired by purchase, inheritance, gift or otherwise.
Note 3: In column 6, particulars regarding sanction obtained or report made in respect of various transactions may be
given.

FORM No. IV
Statement of Provident Fund and Life Insurance Policy on First
Appointment as on the 31st December, 19
Remarks (if
there is dispute
regarding
Type of
Closing balance closing balance
Policy Provident
Sum as last reported the figures
No. Name of Amount Funds/GPF/ Contribution
Sl. insured by the Audit/ according to
and Insurance of annual CPF, made Total
No. date of Accounts Office the
date of Company premium (Insurance subsequently
maturity alongwith date Government
policy Policies)
of such balance servant should
account No.
also be
mentioned in
this column)

1 2 3 4 5 6 7 8 9 10

Date……………………….
Signature ………………………………
Compendium 85 Annual Property Returns

FORM No. V
Statement of Debts and Other Liabilities on First Appointment as on 31 st December, 19
Sl. Name and address of
Amount Date of incurring Liability Details of Transaction Remarks
No. Creditor
1 2 3 4 5 6

Date: ______________
Note1. Individual items of loans not exceeding three moths emoluments or Rs. 1000 whichever is less, need not be
included.

Note 2. In column 6, information regarding permission, if any, obtained from or report made to the competent authority
may also be given.

Note 3. The term ―emoluments‖ means pay and allowances received by the Government servant.

Note 4. The statement should also include various loans and advances available to Government servants like advance for
purchase of conveyance, house building advance etc. (other than advances of pay and travelling allowance), advance from
the GP Fund and loans on Life Insurance Policies and fixed deposits.

[Cab. Sectt. DP & AR O.M. No. 25/7/65-Ests. (A) dated 6th January, 1973]
______
Compendium 86 Appointing/Disciplinary/
Appellate Authorities

Appointing/Disciplinary/
/Appellate Authorities
Compendium 87 Appointing/Disciplinary/
Appellate Authorities

Department of Personnel
File No. 7/12/2014-PER Dated: 18-03-2014
Read: 1. Notification No. 11031/35/88-AIS(II)-A dated 28-12-1988
2. Notification No. 13013/1/89-AIS(I) dated 11-01-1989
3. Notification No. F. No. 11026/2/94-AIS(II) dated 25-04-1995
4. Minutes of the meeting of the JCA (AGMU cadre) – approved by circulation in October,
1989
5. Order of the Hon. Central Administrative Tribunal, Principal Bench, New Delhi in OA
No. 2602/2012 dated 13-12-2013

OFFICE MEMORANDUM
Subject: Appointment of Disciplinary Authority for AIS Officers of AGMU
cadre – serving in Goa – reg.
Vide notifications No. 1 and 2 read above, the UT cadre of the AIS was abolished and a Joint
Cadre of AGMU was formed. Vide notification No. 3 read above, a Joint Cadre Authority was
constituted for the management of the AGMU cadre in accordance with the rule 4 of the AIS (Joint
Cadre) Rules, 1972. Vide minutes of the JCA read above, the power of the disciplinary authority of
the State Government was redelegated to UT Division of the Ministry of Home Affairs. Vide the
Order of the Principal Bench of the Hon. Central Administrative Tribunal, New Delhi in OA No.
2602/2012 dated 13-12-2013, the Union of India, Ministry of Home Affairs and Others Vs
Shankarsan Das, IPS read above, it was held that such redelegation of already delegated powers was
ultra vires.

2. Therefore, the State Government of Goa, by virtue of the powers vested in it, under various rules
especially rules 2(b), 2(c), 2(e), 7(1)(b) and the proviso to rule 7(1) (b) of the AIS (Disciplinary and
Appeal) Rules, 1969, assumes with immediate effect, the powers of disciplinary authority for all the
AIS officers posted to Goa which were hitherto exercised by the UT Division of the Ministry of Home
Affairs by virtue of the delegation referred to above.

3. This may be brought to the notice of all AIS Officers presently posted in Goa for their
information.
Sd/-
(Yetindra M. Maralkar)
Additional Secretary (Personnel)
_____

Department of Personnel
No. 1/1/96-VIG Dated: 18/12/2003
NOTIFICATION
In exercise of the powers conferred by sub-rule (2) of rule 9, sub-rule (2) of rule 12 and rule 24 of
the Central Civil Services (Classification, Control and Appeal) Rules, 1965, read with Schedule
thereto, the Governor of Goa hereby specifies, with immediate effect, the following Authorities in
place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate Authorities
under the said Rules in respect of services/posts mentioned in the Schedule hereunder:
Compendium 88 Appointing/Disciplinary/
Appellate Authorities

SCHEDULE
Authority competent to impose
penalties specified in rule 11 of the
Central Civil Services (Classification,
Sr. Description of Appointing Control and Appeal) Rules, 1965.
Appellate Authority
No. Services/posts Authority
Penalities specified Penalities specified
in clauses (I) to in clauses
(IV)
(V) to (IX)
1. 2. 3. 4. 5. 6.

1. Goa Civil Service Governor Chief Secretary --- Minister in charge of the
concerned Department

--- Minister in charge Chief Minister. If Chief

of the concerned Minister happens to be the
Department Minister-in-Charge of the
Department where the
penalties are imposed by
Chief Minister, Governor.

2. Goa Police Service Governor Chief Secretary --- Minister in charge of the
concerned Department

--- Minister in charge Chief Minister. If Chief

of the concerned Minister happens to be the
Department Minister-in-Charge of the
Department where the
penalties are imposed by
Chief Minister, Governor.

3. Goa General Governor Chief Secretary --- Minister in charge of the

Service concerned Department

--- Minister in charge Chief Minister. If Chief

of the concerned Minister happens to be the
Department Minister-in-Charge of the
Department where the
penalties are imposed by
Chief Minister, Governor.

Group ‗A‘ Governor Chief Secretary --- Minister in charge of the

concerned Department

--- Minister in charge Chief Minister. If Chief

of the concerned Minister happens to be the
Department Minister-in-Charge of the
Department where the
penalties are imposed by
Chief Minister, Governor.

Group ‗B‘ Governor Chief Secretary --- Minister in charge of the

concerned Department

--- Minister in charge Chief Minister. If Chief

of the concerned Minister happens to be the
Department Minister-in-Charge of the
Department where the
penalties are imposed by
Chief Minister, Governor.
Compendium 89 Appointing/Disciplinary/
Appellate Authorities

4. All Group ‗C‘ and Head of … Head of Secretary of the

‗D‘ posts except Department Department Department. If Head of
Group ‗C‘ & ‗D‘ Department is the Secretary
posts in Secretariat of the Department, the Chief
and Superintendent Secretary, where the
(outside penalties are imposed by the
Secretariat) Secretary of the concerned
Department

This issues in supercession of Notification No. 1/196-VIG dated 7-7-99 published in the Official
Gazette, Series I, No. 36 dated 2-12-1999.
By Order and in the name of the Governor of Goa,
Sd/-
(S. V. Naik)
Joint Secretary (Personnel)
______
Directorate of Vigilance
No. 1/1/96-VIG Dated: 03/05/2000.
NOTIFICATION
In exercise of the powers conferred by sub-rule (2) of rule 9, sub-rule (2) of rule 12 and rule 24 of
the Central Civil Services (Classification, Control and Appeal) Rules, 1965, read with Schedule
thereto, the Governor of Goa hereby specifies, with immediate effect, the following Authorities
regarding Appointing, Disciplinary and Appellate Authorities under the said Rules in respect of
services/posts mentioned in the Schedule hereunder:
SCHEDULE
Authority competent to impose
Appointin
Sr. penalties prescribed in rule 11 of
Description of Services/posts g Appellate Authority
No. the Central Civil Services (CCA)
Authority
Rules, 1965.

1. 2. 3. 4. 5.
1. Personal, House hold and
Secretariat staff of the
Governor
(i) Group ‗A‘ Governor Governor Governor
(ii) Group ‗B‘ Governor Governor Governor
By Order and in the name of the Governor of Goa,
Sd/-
(Arun L. Desai)
Deputy Director (Vigilance)
______

Directorate of Vigilance
No. 1/1/96-VIG Dated: 07/07/1999.
NOTIFICATION
In exercise of the powers conferred by sub-rule (2) of rule 9, sub-rule (2) of rule 12 and rule 24 of
the Central Civil Services (Classification, Control and Appeal) Rules, 1965, read with Schedule
thereto, the Governor of Goa hereby specifies, with immediate effect, the following Authorities in
place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate Authorities
under the said Rules in respect of services/posts mentioned in the Schedule hereunder:
Compendium 90 Appointing/Disciplinary/
Appellate Authorities

SCHEDULE
Authority
competent to impose
Sr. Appointing penalties prescribed
Description of Services/posts Appellate Authority
No. Authority in rule 11 of the
CCS (CCA) rules,
1965.
1. 2. 3. 4. 5.
1. Goa Civil Service Governor Governor Governor
2. Goa Police Service Governor Governor Governor
3. Goa Police Service
(i) Group ‗A‘ Governor Governor Governor
(ii) Group ‗B‘ Governor Governor Governor
4. All Group ‗C‘ and ‗D‘ Posts Head of Head of Secretary of the Department. If
except Group ‗C‘ and ‗D‘ Department Department Head of Department is the
posts in Secretariat and Secretary of the Department, the
Super-intendents outside Chief Secretary, where the
Secretariat. penalties are imposed by the Chief
Secretary, the Governor.
This issues in supercession of Notification No. 1/1/96-VIG dated 7-2-1997 published in the
Official Gazette, Series I, No. 2 dated 10-4-1997.
By Order and in the name of the Governor of Goa,
Sd/-
(U. D. Kamat)
Director of Vigilance
Ex-Officio Jt. Secretary to Government
_____

Department of Personnel
No. 5/3/74-PER (Vol. II) Dated: 08/01/1999.
NOTIFICATION
In exercise of the powers conferred by sub-section (2) of section 9, sub-section (2) of section 12
and section 24 of the Central Civil Services (Classification, Control and Appeal Rules), 1965, read
with item (iii) of the Serial No. 4 of part III and item (iii) of Serial No. 1 of Part IV of the Schedule
thereto, the Governor of Goa hereby specifies, with immediate effect, the following Authorities in
place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate Authorities
under the said Rules for Group ‗C‘ and ‗D‘ posts in the Secretariat.
SCHEDULE
Authority competent to
Sr. Appointing impose penalties and which it
Description of post may impose (with reference Appellate Authority
No. Authority
to item number in Rule 11)
Authority Penalities
1. 2. 3. 4. 5. 6.

1. Group ‗C‘ and ‗D‘ posts in Secretary Secretary

All Chief Secretary
the Secretariat (GA) (GA)

By Order and in the name of the Governor of Goa,

Sd/-
(Armando Mascarenhas)
Joint Secretary (Personnel)
______
Compendium 91 Appointing/Disciplinary/
Appellate Authorities

Department of Personnel
No. 5/3/74-PER (Part) Dated: 12/09/1997
NOTIFICATION
In exercise of the powers conferred by sub-rule (2) of rule 9, sub-rule (2) of rule 12 and rule 24
of the Central Civil Services (Classification, Control and Appeal) Rules, 1965, read with Schedule
thereto, the Governor of Goa in partial modification of Notification No. 1-1-96-VIG dated 7-2-1997
issued by the Department of Vigilance, hereby specifies, with immediate effect, the following
Authorities in place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate
Authorities under the said rules in respect of services/posts mentioned in the Schedule.
SCHEDULE

Authority competent to impose

penalties prescribed in Rule 11 of
Sr.
Appointing CCS (CCA) Rules, 1965. Appellate
No Designation of the post
Authority Authority
. All penalties except Penalty of
penalty of removal/ dismissal/
/dismissal /removal

1. 2. 3. 4. 5. 6.
1. Principals of Government Governor Chief Governor Governor
Colleges/ /Polytechnics Secretary
(including Professional Colleges
under AICTE)
2. Professors in Professional Governor Secretary Governor Governor
Colleges under AICTE (Education)
3. Head of Department in Governor Secretary Governor Governor
Government Polytechnics (Education)
4. Assistant Professors in Governor Principal of the Governor Governor
Professional Colleges under College
AICTE
5. Lecturers in Government Governor Principal of the Governor Governor
Colleges/ /Polytechnics College
(including Professional Colleges
under AICTE)
By Order and in the name of the Governor of Goa,
Sd/-
(S. S. Keshkamat)
Joint Secretary (Personnel)
________

Department of Vigilance
No. 1/1/96-VIG Dated: 07/02/1997.
NOTIFICATION
In exercise of the powers conferred by sub-rule (2) of rule 9, sub-rule (2) of rule 12 and rule 24 of
the Central Civil Services (Classification, Control and Appeal) Rules, 1965, read with Schedule
thereto, the Governor of Goa hereby specifies, with immediate effect, the following Authorities in
place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate Authorities
under the said Rules in respect of services/posts mentioned in the Schedule.
Compendium 92 Appointing/Disciplinary/
Appellate Authorities

SCHEDULE
Authority competent to
impose penalties prescribed
in Rule 11 of CCS (CCA)
Sr. Designation of the Appointing Rules, 1965. Appellate Authority
No. services/posts Authority
All penalties Penalty of
except penalty of dismissal/
removal/dismissal removal
1. 2. 3. 4. 5. 6.
1. Goa Civil Service Governor Chief Governor Governor
Secretary
2. Goa Police Service Governor Chief Governor Governor
Secretary
3. Goa General Service
(i) Group ‗A‘ Governor Chief Governor Governor
Secretary
(ii) Group ‗B‘ Chief Chief Chief Governor
Secretary Secretary Secretary
(All penalties)
4. All Group ―C‖ and ―D‖ posts Head of Head of Head of Secretary of the
except Group ―C‖ and ―D‖ Department Department Department Department. If Head of
posts in Secretariat and (All Department is the
Superintendent outside penalties) Secretary of the
Secretariat Department, the Chief
Secretary, where the
penalties are imposed
by Chief Secretary, the
Governor
By Order and in the name of the Governor of Goa,
Sd/-
(Ashok N. P. Dessai)
Dy. Director (Vigilance) &
Ex-Officio Under Secretary (Vigilance)
________

Department of Personnel & Training

Ministry of Personnel Public Grievances & Pensions
D. O. Dy. No. 2172/95-Estt. (A) Dated: 20/11/1995.
Dear Sir,
Kindly refer to your letter No. 15-2-89-VIG dated 10th October, 1995 regarding Rule 29A of the
CCS (CCA) Rules, 1965.
2. Under the CCS (CCA) Rules, having regard to the Government of India (Transaction of
Business) Rules, it is necessary that in cases where the disciplinary/appellate/reviewing authority is
the President, such cases are disposed of at the level of the Minister concerned. On the same analogy,
in cases where the Governor is the disciplinary/appellate/reviewing authority, these cases may be
disposed of by the Minister-in-charge subject to the provisions of the relevant rules made in this
regard.
Yours,
Sd/-
(Krishna Menon)
Dy. Secretary
With regards
Dr. G. C. Srivastava
Chief Secretary
Govt. of Goa
________
Compendium 93 Appointing/Disciplinary/
Appellate Authorities

Department of Personnel
No. 5/3/74-PER (Vol. II) Dated: 09-03-1995.
NOTIFICATION
In exercise of the powers conferred by sub-section (2) of section 9, sub-section (2) of section 12
and section 24 of the Central Civil Services (Classification, Control and Appeal Rules), 1965, read
with item (iii) of the Serial No. 4 of part III and item (iii) of Serial No. 1 of Part IV of the Schedule
thereto, the Governor of Goa hereby specifies, with immediate effect, the following Authorities in
place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate Authorities
under the said Rules for Group ‗C‘ and ‗D‘ posts in the Secretariat Superintendent outside the
Secretariat.
SCHEDULE
Authority competent to
impose penalties and which it
Sr. Appointing may impose (with reference Appellate Authority
Description of post
No. Authority to item number in Rule 11)
Authority Penalities
1. 2. 3. 4. 5. 6.
1. Group ‗C‘ and ‗D‘ posts in Joint Joint All Chief Secretary
the Secretariat and Secretary Secretary
Superintendent outside the (Personnel) (Personnel)
Secretariat
This issues in supersession of Government Notification of even number dated 30-12-1985.
By Order and in the name of the Governor of Goa,
Sd/-
(B. N. Bhat)
Under Secretary (Personnel)
______
Department of Personnel
No. 5/3/74-PER (Part) Dated: 10-02-1995.
NOTIFICATION
In exercise of the powers conferred by sub-section (2) of section 9, sub-section (2) of section 12
and section 24 of the Central Civil Services (Classification, Control and Appeal) Rules, 1965, read
with item (iii) of the Serial No. 4 of Part III and item (iii) of Serial No. 1 of Part IV of the Schedule
thereto, the Governor of Goa hereby specifies, in relation to the posts mentioned in Column 2 of the
Schedule appended hereto, the following appointing authority, the disciplinary authority and penalties
with the said disciplinary authority may impose and the appellate authority, in the corresponding
entries in columns 3, 4, 5 and 6 respectively of the said schedule, with immediate effect.
SCHEDULE
Authority competent to
impose penalties and which it
Sr. Appointing may impose (with reference
Description of post Appellate Authority
No. Authority to item numbers in Rule 11)
Authority Penalities
1. 2. 3. 4. 5. 6.
1. Extension Officer (Village Director of Director of All Secretary to the
Panchayats) Panchayats Panchayats Government in charge of
Panchayat Department.
2. Village Panchayat Director of Director of All Secretary to the
Secretaries and Gram Panchayats Panchayats Government in charge of
Sevaks Panchayat Department.
By Order and in the name of the Governor of Goa,
Sd/-
(T. J. Faloiro)
Under Secretary (Personnel)
________
Compendium 94 Appointing/Disciplinary/
Appellate Authorities

Department of Personnel & A. R.

No. 5/3/74-PER (Vol. II) Dated: 30-12-1985.
NOTIFICATION
In exercise of the powers conferred by sub-section (2) of section 9, sub-section (2) of section 12
and section 24 of the Central Civil Services (Classification, Central and Appeal Rules), 1965, read
with item (iii) of the Serial No. 4 of part III and item (iii) of Serial No. I of Part IV of the Schedule
thereto, the Administrator of Goa, Daman and Diu in partial modification of the modification issued
in this respect from time to time, hereby specifies, with immediate effect, the following Authorities in
place of Authorities specified earlier regarding Appointing, Disciplinary and Appellate Authorities
under the said Rules for Group ‗C‘ and ‗D‘ posts in the Secretariat and Superintendent outside the
Secretariat:-
SCHEDULE
Authority competent to impose
penalties and which it may
Sr. Appointing impose (with reference to item
Description of post Appellate Authority
No. Authority number in Rule 11)
Authority Penalities
1. 2. 3. 4. 5. 6.
Group ‗C‘ and ‗D‘ posts in Secretary Secretary
the Secretariat and General General
1. All Chief Secretary
Superintendent outside the Administration Administration
Secretariat

By Order and in the name of the Governor of Goa,

Sd/-
(N. P. Gaunekar)
Under Secretary (Personnel)
________
Compendium 95 Business of Govt. of Goa
(Allocation Rules, 1987)

Business of the Govt. of Goa

(Allocation) Rules, 1987
Compendium 96 Business of Govt. of Goa
(Allocation Rules, 1987)

General Administration and Co-ordination (GOG)

Rules under:–
Article 166 of Constitution of India
1. The Business of the Government of Goa (Allocation) Rules, 1987; [Published in the
Official Gazette, Series I No. 20 dated 13-8-1987].
2. The Business of the Government of Goa (Allocation) (First Amendment) Rules 1995;
[Published in the Official Gazette, Series I No. 29 (Extraordinary) dated 19-10-1995].
3. The Business of the Government of Goa (Allocation) (Second Amendment) Rules; 1996.
[Published in the Official Gazette, Series I No. 3 (Extraordinary) dated 18-4-1996].
4. The Business of the Government of Goa (Allocation) (Third Amendment) Rules; 1996.
[Published in the Official Gazette, Series I No. 33 dated 14-11-1996].
5. The Business of the Government of Goa (Allocation) (Fourth Amendment) Rules, 1996;
[Published in the Official Gazette, Series I No. 40 (Extraordinary No. 3) dated 6-1-1997].
6. The Business of the Government of Goa (Allocation) (Fifth Amendment) Rules, 1997;
[Published in the Official Gazette, Series I No. 5 (Extraordinary No. 2) dated 2-5-1997].
7. The Business of the Government of Goa (Allocation) (Sixth Amendment) Rules, 1999;
[Published in the Official Gazette, Series I No 1 dated 1-4-1999).
8. The Business of the Government of Goa (Allocation) (Seventh Amendment) Rules, 1999;
[Published in the Official Gazette, Series I No. 2 (Extraordinary) dated 8-4-1999].
9. The Business of the Government of Goa (Allocation) (Eighth Amendment) Rules, 1999;
[Published in the Official Gazette, Series I No. 8 (Extraordinary) dated 20-5-1999].
10. The Business of the Government of Goa (Allocation) (Ninth Amendment) Rules, 1999;
[Published in the Official Gazette, Series I No. 12 (Extraordinary) dated 17-6-1999 and also
in the Official Gazette, Series I No. 15 (Extraordinary) dated 8-7-1999].
11. The Business of the Government of Goa (Allocation) (Tenth Amendment) Rules, 1999;
[Published in the Official Gazette, Series I No. 37 (Extraordinary No. 2) dated 13-12-1999
and also Series I No. 39 dated 23-12-1999].
12. The Business of the Government of Goa (Allocation) (Eleventh Amendment) Rules,
2000; [Published in the Official Gazette, Series I No. 44 (Extraordinary) dated 27-1-2000].
13. The Business of the Government of Goa (Allocation) (Twelve Amendment) Rules, 2000;
(Notified vide 23/1/87-GA&C dated 29-2-2000).
14. The Business of the Government of Goa (Allocation) (Thirteen Amendment) Rules,
2000; (Notified vide 23/1/87-GA&C dated 26-9-2000).
15. The Business of the Government of Goa (Allocation) (Fourteen Amendment) Rules,
2000; [Published in the Official Gazette, Series I No. 36 (Extraordinary No. 3) dated 13-12-
2000].
16. The Business of the Government of Goa (Allocation) (Fifteenth Amendment) Rules,
2001; [Published in the Official Gazette, Series I No. 19 (Extraordinary) dated 9-8-2001].
17. The Business of the Government of Goa (Allocation) (Sixteenth Amendment) Rules, 2002;
[Published in the Official Gazette, Series I No. 24 (Extraordinary) dated 16-9-2002].
18. The Business of the Government of Goa (Allocation) (Seventeenth Amendment) Rules,
2002; [Published in the Official Gazette, Series I No. 37 (Extraordinary No. 2) dated 16-12-
2002].
19. The Business of the Government of Goa (Allocation) (Eighteenth Amendment) Rules,
2004; [Published in the Official Gazette, Series I No. 12 dated 17-6-2004].
20. The Business of the Government of Goa (Allocation) (Nineteenth Amendment) Rules,
2004; (Published in the Official Gazette, Series I No. 19 dated 5-8-2004].
21. The Business of the Government of Goa (Allocation) (Twentieth Amendment) Rules,
2005; [Published in the Official Gazette, Series I No. 50 dated 10-3-2005].
22. The Business of the Government of Goa (Allocation) (Twenty-first Amendment) Rules,
2005; [Published in the Official Gazette, Series I No. 5 dated 5-5-2005].
23. The Business of the Government of Goa (Allocation) (Twenty-Second Amendment)
Rules, 2005; (Notified vide 23/1/87-GA&C dated 13-2-2006].
Compendium 97 Business of Govt. of Goa
(Allocation Rules, 1987)

24. The Business of the Government of Goa (Allocation) (Twenty-Third Amendment) Rules,
2006; [Published in the Official Gazette, Series I No. 10 dated 8-6-2006].
25. The Business of the Government of Goa (Allocation) (Twenty-Fourth Amendment)
Rules, 2007; (Notified vide 23/1/87-GA&C dated 12-3-2007).
26. The Business of the Government of Goa (Allocation) (Twenty-Fifth Amendment) Rules,
2009; [Published in the Official Gazette, Series I No. 38 dated 17-12-2009].
27. The Business of the Government of Goa (Allocation) (Twenty-Sixth Amendment) Rules,
2010; [Published in the Official Gazette, Series I No. 45 dated 4-2-2010].
28. The Business of the Government of Goa (Allocation) (Twenty -Seventh Amendment)
Rules, 2013; [Published in the Official Gazette, Series I No. 7 dated -16-5-2013].
29. The Business of the Government of Goa (Allocation) (Twenty-Eighth Amendment)
Rules, 2013; [Published in the Official Gazette, Series I No. 21 dated 22-8-2013].
30. The Business of the Government of Goa (Allocation) (Twenty-Ninth Amendment) Rules,
2018; [Published in the Official Gazette, Series I No. 45 (Extraordinary) dated 07-02-2019].
31. The Business of the Government of Goa (Allocation) (Thirtieth Amendment) Rules,
2019; [Published in the Official Gazette, Series I No. 43 dated 23-01-2020].
32. The Business of the Government of Goa (Allocation) (Thirty-First Amendment) Rules,
2019; [Published in the Official Gazette, Series I No. 46 dated 13-02-2020].
33. The Business of the Government of Goa (Allocation) (Thirty-Second Amendment)
Rules, 2019; [Published in the Official Gazette, Series I No. 48 dated 27-02-2020].
34. The Business of the Government of Goa (Allocation) (Thirty-Third Amendment) Rules,
2020; [Published in the Official Gazette, Series I No. 50 dated 12-03-2020].
35. The Business of the Government of Goa (Allocation) (Thirty-Fourth Amendment) Rules,
2020; [Published in the Official Gazette, Series I No. 21 dated 20-08-2020].
36. The Business of the Government of Goa (Allocation) (Thirty-Fifth Amendment) Rules,
2020; [Published in the Official Gazette, Series I No. 29 dated 15-10-2020].
37. The Business of the Government of Goa (Allocation) (Thirty-Sixth Amendment) Rules,
2020; [Published in the Official Gazette, Series I No. 29 dated 15-10-2020].
38. The Business of the Government of Goa (Allocation) (Thirty-Seventh Amendment)
Rules, 2020; [Published in the Official Gazette, Series I No. 38 dated 17-12-2020].
39. The Business of the Government of Goa (Allocation) (Thirty-Eighth Amendment) Rules,
2020; [Published in the Official Gazette, Series I No. 42 dated 14-01-2021].
40. The Business of the Government of Goa (Allocation) (Thirty-Ninth Amendment) Rules,
2020; [Published in the Official Gazette, Series I No. 48 dated 25-02-2021].
41. The Business of the Government of Goa (Allocation) (Fortieth Amendment) Rules, 2021;
[Published in the Official Gazette, Series I No. 16 dated 15-07-2021].

General Administration and Coordination Department

No. 23/1/87-GAC (i) 30/05/1987
NOTIFICATION
In exercise of the powers conferred by Article 166 of the Constitution and all
other powers enabling him in this behalf, and in supersession of the existing rules and orders on the
subject, the Governor of Goa is pleased to make the following Rules, namely.—
1. Short title.— These Rules may be called the Business of the Government of Goa (Allocation)
Rules, 1987.
2. Definitions.— In these Rules, unless the context otherwise requires:—
(a) ―Article‖ means the article of the Constitution;
(b) “Governor‖ means the Governor of the State of Goa;
(c) ―Councils” means the Council of the Ministers appointed under Article 163;
(d) ―Government” means the Government of the State of Goa;
(e) “Secretary” means a Secretary in a department and includes Secretary to the Governor; and
the Chief Secretary; and
(f) ―Schedule‖ means a Schedule appended to these rules.
3. Allocation of subjects to departments.— The entire business of the Government shall be
transacted in the Departments and offices (all of which are hereinafter referred to as ―Departments‖)
Compendium 98 Business of Govt. of Goa
(Allocation Rules, 1987)

specified in the Schedule and shall be classified and distributed between those Departments and office
as laid down therein:
Provided that the Governor may, from time to time, make such additions to, or modifications in the
list of business allotted to a Department as he thinks fit.
4. Allocation of Departments among Ministers.— The Governor shall, in the consultation with
the Chief Minister, allocate to the Ministers so much of business of the Government as relates to
matters with respect to which the Council is required under Article 163 to aid and advise the Governor
in the exercise of his functions and for that purpose assign one or more Departments to the charge of a
Minister:
Provided that nothing in these rules shall prevent the assignment of one Department to the charge
of more than one Minister.
5. Official head of departments.— There shall be a Secretary for each Department who shall be
the official head of that Department;
Provided that —
(a) more than one Department may be placed in charge of the same Secretary;
(b) the work of a Department may be divided between two or more Secretaries.
By order and in the name of the Governor of Goa.
G. G. Kambli, Under Secretary (GA).
Panaji, 30th May, 1987.
1
[SCHEDULE
1. Department of Administrative Reforms:
(a) Organisation studies—Organisational Analysis and Method Study.
(b) Works Study—Works measurement, norms setting, etc.
(c) Records and office management.
(d) Form Design.
(e) Office lay-out.
(f) Delegation of powers-Agency to oversee the actual exercise of delegated powers.
(g) Inspection of field offices for O & M purposes.
(h) Modernisation of office management, introduction of modern gadgets and other mechanical
aids/equipments.
(i) Manualisation/codification and simplification of rules and regulations.
(j) Management Information System.
(k) Organisation and Methods Training.
(1) Specific consultancy studies.
(m) Submission and rationalisation of returns.
(n) Liaison with Government of India (Administrative Reforms Wing).
(o) Preparation of Annual Administrative Report.
(p) Secretariat Standing Orders, Government Records, Memorials, Rules regarding the disposal of
complaints and representations, etc. from the members of public.

2. Department of Agriculture:
(a) Agriculture including agricultural extension, agricultural engineering, agricultural (Statistics)
Crops protection and agricultural research etc.
(b) Soil Conservation.
(c) Manure and fertilizers.
(d) Horticulture.
(e) Goa Horticulture and Crops Plantation Development Corporation.
2
[(f) Western Ghats Development Programme]
3
[(g) Agriculture education research and related activities]

1
Schedule substituted by the (Amendment) Rules, 1995; published in the Official Gazette, Series I No. 29 (Extraordinary) dated 19-10-
1995.
2
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
3
Inserted vide Thirty-third Ammendment Rules, 2020; published in the Official Gazette Series I No. 50 dt. 12-3-2020. Shall come into
force on the date of their publication in the Official Gazette.
Compendium 99 Business of Govt. of Goa
(Allocation Rules, 1987)
4
[(h) Agriculture Marketing]
5
[(i) Sanjivani Sakhar Karkhana and other similar factories by whichever name]

3. Department of Animal Husbandry:

(a) Dairy Development and the matters connected therewith.
(b) Animal Husbandry—
(i) Cattle Development:
(ii) Sheep and Goat Development.
(iii) Piggery Development.
(vi) Poultry Development.
(c) Animal diseases—Investigations and Control.
(d) Veterinary aid and Animal feed.
(e) Fitness of animals tendered for slaughter and maintenance of statistics regarding animals
slaughtered and slaughter houses.
(f) Prevention of Cruelty to animals.
(g) Goa Meat Complex.
6
[3A. Department of Archaelogy:
(a) Conservation, maintenance, restoration, documentation and grading of protected
monuments/sites
(b) Survey and exploration of monuments/sites having archaeological/heritage importance
(c) Villagewise survey and listing of antiquities
3B. Department of Archives:
(a) Acquisition of records of historical importance
(b) Scrutinizing public records and documents of historical significance and enduring value for
acquisition
(c) Publications on historical, archaeological records, transcribing old Portuguese and Modi
documents, preparation of finding aids and reference media.
(d) Preservation of records by using scientific and digital methods
(e) Servicing and issue of historical and public records.‖;]
7
[3C]. Department of Civil Aviation:
(a) All the matters pertaining to Dabolim Airport.
(b) All the matters pertaining to Mopa Airport.
(c) Matter pertaining to Civil Aviation.
(d) Co-ordination with Government of India pertaining to Dabolim Airport and Mopa Airport.];
4. Department of Cooperation:
(a) Cooperation.
(b)8[omitted].
9
(b) Cooperative Societies Act.
10
(c) Cooperative Societies 11[Omitted].
12
(d) Cooperative Dairy Development.
5. Department of Education, Art & Culture:
(a) General Education, including Primary, Secondary, Higher Secondary and College Education.
(b) University Education.

4
Inserted vide Thirty-Fifth Amendment Rules, 2020; published in the Official Gazette Series I No. 29 (Official Gazette) dated 15-10-2020.
5
Inserted vide Thirty-Sixth Amendment Rules, 2020; published in the Official Gazette Series I No. 29 (Official Gazette) dated 15-10-2020.
6
Inserted vide Twenty-Ninth Amendment Rules, 2018; published in the Official Gazette Series I No. 45 (Extraordinary) dated 7-02-2019
7
Inserted by the (28th Amendment) Rules, 2013; published in the O.G., Series I No. 21 dated 22-8-2013 and renumbered from 3-A to 3-C
vide Twenty-ninth Amendment Rules, 2018 published in the Official Gazette Series-I No. 45 (Extraordinary) dated 7-2-2019.
8
Clause (b) omitted vide (35th Amendment) Rules, 2020; published in the O.G., Series I No. 29 dated 15-10-2020.
9
Clause (c) re-numbered as Clause (b) vide (35th Amendment) Rules, 2020; published in the O.G., Series I No. 29 dated 15-10-2020.
10
Clause (d) re-numbered as Clause (c) vide (35th Amendment) Rules, 2020; published in the O.G., Series I No. 29 dated 15-10-2020.
11
Omitted vide (36th Amendment) Rules, 2020; published in the Official Gazette Series I No. 29 dated 15-10-2020;
12
Clause (e) re-numbered as Clause (d) vide (35th Amendment) Rules, 2020; published in the O.G., Series I No. 29 dated 15-10-2020.
Compendium 100 Business of Govt. of Goa
(Allocation Rules, 1987)

(c) Language, Other Institutions and Academics.

(d) Technical and Vocational Education including teaching and training institutions for Diploma,
Degree, Post Graduate and Higher courses.
(e) 13[***] Museum and Gazetteers.
(f) Copyright.
(g) Libraries including Central, District, Taluka and Village Libraries.
(h) Arts including Kala Academy.
(i) Bal Bhavan.
(j) Cultural affairs.
14
[5A. Department of Elections.
(a) Elections conducted by Election Commission of India.]
(b) 15[Omitted]
16
6. [ ]
7. 17[Department of Environment and climate change]:
(a) Environment.
(b) Pollution Control.
(c) Goa State Pollution Control Board.
8. Department of Finance:
18
[I. Finance (Budget) Division
(a) Budget.
(b) Revenue Resources.
(c) Contingency Fund.
(d) Business Advisory Committee.
(e) GFR/PLA/Permanent advances.
(f) Cash Management.
(g) Performance Budget.
(h) All financial Rules/Goa Delegation of Financial Powers Rules (GDFPRs).
(i) Centrally Sponsored Schemes.
(j) All matters related to Central Planning Commission.
(k) Financial concurrence in service matters, MOU and contracts.
(l) 19[Public Accounts Committee
(m) Committee on Public undertakings
(n) CAG Reports
(o) Finance Accounts
(p) Appropriation Accounts
(q) Inspection/Audit Reports on accounting procedures for PAC/COPU
(r) Vetting of ATNs on audit paras of all departments
(s) Monitoring of audit/inspection paras]
(t) follow up on the matter of audit with O/o Account General of Goa
(u) All matters/correspondence pertaining to Accountant General, Goa
20
[Omitted]

13
Entry ―Archives Archaelogy‖ omitted vide Twenty-Ninth Amendment Rules, 2018; published in the Official Gazette Series I No. 45
(Extraordinary) dated 07-02-2019;
14
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
15
The words “State Election Commission” Inserted by the (Seventh Amendment) Rules, 1999; published in the O.G., Series I
No. 2 (Extraordinary) dated 8-4-1999. And the same has been omitted by the (28 th Amendment) Rules, 2013; published in the Official
Gazette, Series I No. 21 dated 22-8-2013.
16
The entry related to “Department of Employment” omitted by the (Fifteenth Amendment) Rules, 2001; published in the Official Gazette,
Series I No. 19 (Extraordinary) dated 9-8-2001.
17
Substituted vide Thirty-Second Amendment Rules, 2020; pubkished in the Official Gazette Series I, No. 48, dt. 27-2-2020 and the original
expression read as ―Department of Environment‖.
18
Existing entries of Finance Department were substituted by the (Twenty-fifth Amendment) Rules, 2009; published in the Official Gazette,
Series I No. 38 dated 17-12-2009.
19
Omitted vide Thirty-Fourth amendment Rules, 2020; published in the Official Gazette Series I No. 21 dated 20-8-2020; the original
expression read as (l) convention centre‖.
20
Omitted vide (40th Amendment Rules), 2020; published in the Official Gazette Series I No. 16 dated 15-7-2021;
Compendium 101 Business of Govt. of Goa
(Allocation Rules, 1987)
21
[II.] Finance (Debt Management/Institutional Finance) Division
(a) Debt Management.
(b) R.B.I. Matters/Institutional Finance.
(c) SLR Borrowings.
(d) Central Finance Commission.
(e) Guarantee Redemption Fund.
(f) External Assistance/Externally Aided Projects.
(g) Bond Issues/Negotiated Loans.
(h) Consolidated Sinking Fund.
(i) Investment in PSUs, Co-op. Societies, etc.
(j) Voluntary Retirement Scheme (VRS)
(k) Credit Ratings.
(l) Economic Development Corporation Ltd. and its Subsidiaries.
(m) Goa State Infrastructure Development Corporation Ltd.
(n) Pension Fund.
(o) Government Guarantees.
(p) Fiscal Responsibility and Budget Management Act, 2006.
(q) HBA to Government employees.
(r) Money Lenders Act and Rules.
(s) Bureau of Public Sector Enterprises.
(i) Matters relating to issue of directives guidelines to Public Sector Enterprises.
(ii) Formulation of Policy guidelines pertaining to Public Sector Enterprises in areas like
performance improvement and evaluation, financial management, personnel management,
board structures, wage settlement, training, industrial relation, vigilance performance
appraisal.
(iii) Matters relating to reservation of posts in Public Sector Enterprises for certain classes of
citizens.
(iv) All matters relating to Memorandum of Understanding between the Public Sector
Enterprises and the Administrative Departments.
(v) Matters relating to delegation of powers of the Board of Directors.
(vi) Studies in respect of significant areas of functioning of Central Public Sector Enterprises.
(vii) Matters relating to Standing Conference of Public Enterprise (SCOPE).
(viii) To monitor and evaluate the performance of Public Enterprises and to act as a repository
and to bring out an Annual Survey for the Legislative Assembly.
(ix) Permanent machinery of Arbitrators for settlement of disputes among Public Sector
Enterprises and Government Departments, except disputes relating to tax matters.
(x) Appraisal of proposal from different administrative Departments pertaining to
re-structuring, revival, joint ventures, etc.
22
[III.] Finance (Revenue and Control) Division
(a) Pay Commission.
(b) Pension matters.
(c) All matters relating to counting of past service.
(d) Commercial Tax.
(e) Entertainment Tax/Luxury Tax.
(f) VAT related issues.
(g) Excise.
(h) Directorate of Small Savings and State Lotteries.
(i) Creation/revival of posts.
(j) All matters relating to equation of posts and revision of pay scales, daily wages, etc.
(k) Purchase of vehicles.

21
Clauses (III,IV,V & VI) re-numbered as (II, III, IV, V respectively) vide (40 th Amendment), Rules 2021, published in the Official
Gazette, Series I No. 16 dated 15-7-2021.
22
Clauses (III,IV,V & VI) re-numbered as (II, III, IV, V respectively) vide (40 th Amendment), Rules 2021, published in the Official
Gazette, Series I No. 16 dated 15-7-2021.
Compendium 102 Business of Govt. of Goa
(Allocation Rules, 1987)

(l) Chit Fund.

23
[IV.] Finance (Expenditure) Division
(a) Goa State Works Advisory Board (GSWB).
(b) Expenditure Finance Committee (EFC).
(c) Financial scrutiny (original and revised), concurrence to schemes/proposals pertaining to
Public Works, Electricity, Water Resources and other Departments.
(d) Drawal of A. C. Bills.
(e) Guidelines for purchase of vehicles for official use.
(f) Receipts and Payments Rules, 1997.
(g) Concurrence to pattern of assistance for grant-in-aid.
24
[(h) All matters related to Travelling Allowance Rules, General Financial Rules, etc.]
(i) Group Insurance Scheme/GPF/CPF, TA/DA, ADA, Bonus, etc.]
25
[V. Public Private Partnership (PPP Division):-
(a) Convention Centre.
(b) Any other PPP projects as may be decided by the Government.
(c) Policy related matters in respect of PPP]
9. Department of Fisheries:
(a) Development of marine and inland fishing.
(b) Training of fisher-youth.
(c) Improved fishing practices.
(d) Schemes for financial assistance towards modernisation and mechanisation of fishing.
(e) Brackish water fishing culture.
(f) Assessment of marine and inland fishing stock and regulation of conservation and regulation
of fishing.
(g) All other allied matters.
10. 26[Department of Civil Supplies and Consumer Affairs]:
(a) Civil Supplies.
(b) Price Control.
(c) Food, Supplies to Districts, Good-grain prices and price supports.
(d) Supply and distribution of Cement.
(e) Essential Commodities Act, 1955 including the distribution through Fair Price Shops.

11. Department of Forest:

27
[(a) Social Forestry including Parks and Garden/Farm Forestry. ];
(b) Regulation of trade in Forest Produce.
(c) National parks and gardens other than maintained by local bodies.
(d) Protection of wild birds and wild animals.
(e) Indian Forest Act.
(f) Vanamahotsava.
(g) Afforestation of wastelands.
(h) Protection and conservation of forest wealth and management of forest on scientific lines.
12. Department of General Administration:
(a) Appointment and leave of the Governor.
(b) Governor's allowances and privileges.
(c) Raj Bhavan.
(d) Council of Ministers.
(e) Discretionary grants of the Chief Minister.

23
Clauses (III,IV,V & VI) re-numbered as (II, III, IV, V respectively) vide (40 th Amendment), Rules 2021, published in the Official
Gazette, Series I No. 16 dated 15-7-2021.
24
Substituted by the (39th Amendment) Rules, 2020; published in the Official Gazette Series I, No. 48 dated 25-2-2021.
25
Inserted vide Thirty-Fourth amendment , Rules, 2020; published in the Official Gazette Series I, No. 2 dated 20-8-2020.
26
The heading substituted by (Seventeenth Amendment) Rules, 2002; published in the Official Gazette, Series I No. 37 (Extraordinary)
dated 16-12-2002.
27
Substituted by the (Twelfth Amendment) Rules, 2000; notified under No. 23/1/87-GA&C(I) dated 29-2-2000.
Compendium 103 Business of Govt. of Goa
(Allocation Rules, 1987)

(f)Matters pertaining to the establishment of the Chief Minister, Ministers, Ministers of State
and Deputy Ministers.
(g) Governor's address.
(h) Secretariat Building, Library and Records Room.
(i) Secretariat Accounts.
(j) House keeping functions of Secretariat.
(k) Telephones.
(1) Rules of Business of the Government.
(m) Western Zonal Council and Inter-State Council.
(n) Allocation of Business Rules.
(o) Cabinet meetings/affairs.
(p) Accommodation (both for office and residential) Rules.
(q) Public Holidays.
(r) Rules for authentication of orders of the Government.
(s) Staff Cars.
(t) Posts & Telegraphs, including telephones, but not including village telephones system,
wireless and other like forms of Communications.
(u) Establishment of the Secretariat Staff.
(v) Residual matters.
(w) Chief Estate Officer.
(x) Issue of Multipurpose Identity cards for citizens of Goa.
28
[(y) Administrative Department for Goa Sadan, New Delhi]
13. Department of Home:
I. Home-General Division:
(a) Establishment and allied matters of Police, Home Guards and Civil Defence and Fire
Services.
(b) Law and order and security, including administration of National Security Act, Essential
Services Maintenance Act, and COFEPOSA and matters connected therewith, Prevention of
Illicit Traffic in Narcotic Drugs and Psychotropic Substances Act.
(c) National Integration and Inter-State Migration.
(d) Amusement, Betting and Gambling, Cinematography but excluding lotteries.
(e) Repatriates/Rehabilitation/National Calamities.
(f) Ex-servicemen/Soldiers/Sailors and Airmen Board.
(g) Prisons and Jails; Remission/Commutation of sentences.
(h) Freedom Fighters and matters relating thereto.
(i) Appointment of Executive Magistrates and Special Executive Magistrates
(j) Preventive detentions for any or all purposes.
(k) Railways and Village Police.
(1) Directorate of Prosecution.
(m) Explosives, poisons and inflammable substances, control, transport, storage, production,
refining and blending of petroleum and other inflammable substances under the Petroleum
Act, 1954, Carbide Calcium Rules.
(n) Exhumations, missing persons, estate of deceased persons.
(o) Administration of borstal schools and institutions.
(p) Arms, firearms and ammunitions.
(q) Naval, Military and Air Forces and any other armed forces of the union, Intelligence Bureau
and other similar Central Organisations.
(i) Internal security and Defence of India (Naval, Military or Air), matters bearing of Internal
security (including the use of Naval, Military or Air Forces in aid of Civil Powers).
(ii) Auxiliary and Territorial Forces.
(r) The Emblems and Names (Prevention of Improper Use) Act, 1950.
(s) Confidential and Secret Codes.
(t) Human Rights.

28
Inserted by the (Twenty-fifth Amendment) Rules, 2009; published in the Official Gazette, Series I No. 38 dated 17-12-2009.
Compendium 104 Business of Govt. of Goa
(Allocation Rules, 1987)

II. Foreigners and Citizenship Division:

(a) Citizenship, Foreigners, Passport of Extradition and Visa.
(b) Foreign missions and all matters connected therewith; foreign missionaries.
(c) Pilgrimage to places outside India.
(d) International bodies, gifts received from CARE etc. and from foreign countries.
(e) Ecclesiastical Affairs, including European Countries.
(f) Evacuee property.
14. Department of Housing.
(a) Urban Housing Schemes, Middle and Low-Income Group Housing.
(b) Goa Construction, Housing & Finance Corporation Ltd.
15. Department of Housing Board.
(a) Establishment of Goa Housing Board.
(b) Conduct of Business of Board and Committee.
(c) Housing/improvement of building schemes.
16. 29[Department of Industries, Trade and Commerce]:
30
[(a) Industries, except Information Technology Industry.]
(b) Monopolies and Restrictive Trade Practices Act, 1969.
(c) Inventions, Patents, Design, Trade Marks and Merchandise Marks.
(d) Trade and Commerce, Production, Supply and Distribution of goods and products of
Industries.
(e) Supply of steel and iron for industrial development.
(f) Control of building materials and buildings construction for industrial undertakings.
(g) Manufacture and use of Alcohol for industrial purposes.
(h) Industrial Development Corporation.
(i) 31[Omitted]
(j) Goa Handicrafts Rural Small Scale Industrial Development Corporation.
(k) Khadi and Village Industries Board.
32
[16A. Department of Handicraft, Textile and Coir:
(a) Training-cum-Production Centers.];
17. Department of Information:
(a) Information and Publicity.
(b) Public Relation and Broadcasting.
(c) Newspapers, books and Printing Process including the Press and Registration of Books Act,
1867 and other legislations dealing with printed matter.
33
[17A. Department of Information Technology]
34
[(a) Information Technology Industry.
(b) Info Tech Corporation of Goa.
(c) Promotion of infrastructure for internet connectivity and computerization
(d) Co-ordination for e-governance.];
18. Department of Inland Waterways:
(a) Inland Waterways.
(b) Navigation and navigational aids.
(c) Ferries.
(d) Matters relating to Ports.
(e) Light-houses including lightships, beacons and other provisions for the safety of shipping.

29
Heading substituted by the (16th Amendment) Rules, 2002; published in the Official Gazette, Series I No. 24 dated 16-9-2002.
30
Entry substituted by the (24th Amendment) Rules, 2007; notified under vide No. 23/1/87-GA&C (Vol.-I) dated 12-3-2007.
31
The entry “Economic Development Corporation and its subsidiaries.” omitted by the (9th Amendment) Rules, 1999; published in the
O.G., Series I No. 12 (Extraordinary) dated 17-6-99 and thereafter the same has been re-inserted by the (Tenth Amendment) Rules, 1999;
published in the O.G., Series I No. 37 (Extraordinary) dated 13-12-99 and again it has been omitted by the (13th Amendment) Rules, 2000;
notified under No. 23/1/87-GA&C (i) dated 26-9-2000
32
Inserted by the (Twenty seventh Amendment) Rules, 2013; published in the Official Gazette, Series I No. 7 dated 16-5-2013.
33
Inserted by the (Sixth Amendment) Rules, 1999; published in the Official Gazette, Series I No. 1 dated 1-4-1999.
34
Inserted by the (Nineteenth Amendment) Rules, 2004; published in the Official Gazette, Series I No. 19 dated 5-8-2004. Thereafter the
same has been substituted by the Twenty Fourth Amendment Rules, 2007; notified under number 23/1/87-GA&C (Vol.-I) dated 12-3-
2007.
Compendium 105 Business of Govt. of Goa
(Allocation Rules, 1987)

(f) Passengers and goods carried on inland waterways.

(g) Maritime shipping and navigation, including shipping and navigation on tidal water;
provision of education and training for the mercantile marine and regulation of' such
education and training provided by the State Inland Steam Vessels Act.
(h) Maritime School.
19.35[Department of Water Resources]:
(a) Irrigation and Canals, drainage and embarkments, water storage and water power.
(b) Tube wells for irrigation purposes.
(c) Lift Irrigation.
(d) Planning, investigation, preparation and execution of Irrigation, Hydro Power and
multipurpose projects.
(e) Budgets and Accounts under Irrigation heads.
(f) Management of completed Irrigation Projects.
(g) Administration of Irrigation Acts.
(h) Flood Control Works.
(i) Preparation and execution of drainage schemes for improvement of water logged areas.
(j) Rehabilitation of persons displaced by Irrigation.
(k) Multi-purpose irrigation projects including water supply and hydro-electric components.
36
[(l) The disputes of Madei/Mandovi with the Government of Karnataka and Government of
Maharashtra.
(m) The Hydro projects in the Madei Basin.
(n) All the 61 projects identified as per the Master Plan for Madei/Mandovi River Basin.
(o) Advising Public Works Department to take up the various schemes, which could have better
impact towards the cause of the State in the disputes.];
20. Department of Labour:
(a) Labour.
(b) Technical Training Scheme i.e. I.T.I.
(c) Boilers and Factories.
(d) Trade Unions.
(e) Industrial and Labour Disputes, including reconciliation, adjudication and arbitration, strikes
and lock-outs.
(f) Welfare and Labour including conditions of Labour.
(g) Workmen's Compensation, employees liability, invalidity and old-aged pension.
(h) Registration of Trade Unions.
(i) Payment of Wages.
(j) Conditions of Service, etc. in shops and Commercial establishments.
(k) Industrial and Labour Courts.
37
[(l) Registration and renewal of job seekers of general, as well as, special categories;
(m) Employment marketing information;
(n) Implementation of the provisions of employment Exchanges (compulsory notification of
vacancies) Act, 1959 and Rules thereunder:
(o) Vocational Guidance Programme;
(p) Summery Industries Units to access Employment market and for release of Government
assistance to the units].
21. Department of Law & Judiciary:
I. Legal Affairs Division:
(a) Advice on legal matters.
(b) Statutory rules, order and notifications.
(c) Drafting and vetting of Bills.

35
Heading substituted by the (Fourteenth Amendment) Rules, 2000; published in the Official Gazette, Series I No. 36
(Extraordinary No. 3) dated 13-12-2000.
36
Inserted by the (Twenty seventh Amendment) Rules, 2013; published in the Official Gazettee, Series I No. 7 dated
16-5-2013.
37
Inserted by the (Fifteenth Amendment) Rules, 2001; published in the Official Gazette, Series I No. 19 (Extraordinary) dated
9-8-2001.
Compendium 106 Business of Govt. of Goa
(Allocation Rules, 1987)

(d) Supervision of Government litigation and arbitration.

(e) Conveyancing including agreement and deeds, etc.
(f) Apeal against acquittals.
(g) 38 [Omitted].
(h) Law Library.
(i) Personal Laws and other laws of general nature.
II. Law (Establishment) Division:
(a) Notaries.
(b) Official receivers, legal practitioners and Government Counsel/Government pleaders.
(c) Administration of justice.
(d) Registration of documents and Societies.
(e) Administrative Tribunal.
(f) Goa Judicial Service Cadre.
39
[(g) Omitted].
(h) Legal Aid.
(i) Advocate General.
22. Department of Legislative Affairs:
(a) Summoning and prorogation of Legislative Assembly.
(b) Salaries and allowances etc. of M.L.As.
(c) Parliamentary and Legislative Affairs.
23. 40[Department of Mines and Geology]:
(a) Geological Surveys.
(b) Regulation of mines mineral development.
24. 41[Department of New and Renewable Energy:
(a) Solar Energy including photo-voltaic devices, their development and production, installation
and application.
(b) Tidal, Geothermal and Wind Energy including their use for generation of power and
applications.
(c) Hydel Power projects below 25MW capacity.
(d) Bio-gas, its production units and related schemes.
(e) Biomass, production of Biomass briquettes, energy and ethanol.
(f) Implementation of all Centrally funded Schemes of Ministry of New and Renewable Energy,
Government of India including those under Public Private Partnership mode.
(g) Implementation of all State funded Schemes related to New and Renewable energy including
those under Public Private Partnership mode.
(h) Electric/Hybrid vehicles, promotion of their production, sales and use in public and private
sector including charging stations and related infrastructure.
(i) Research and development activity in the field of new and renewable energy sources.
(j) Goa Energy Development Agency.
(k) Any other scheme, programme or proposal allotted to the Department by the State/Central
Government or any other agency.]
42
25. [Department of Official Language]:
(a) Implementation of the Official Language Act, 1987.
(b) Matters regarding training to Government Employees in Official Languages.
(c) Setting up of machinery for redressal of public grievances.
(d) Translation of documents in official languages including Legislative Assembly Questions.

38
Entry omitted by the (Seventh Amendment) Rules, 1999; published in the Official Gazette, Series I No. 2 (Extraordinary) dated 8-4-1999.
39
The entry “State Election Commission” substituted by the Second Amendment Rules, 1996; published in the Official Gazette, Series I
No. 3 (Extraordinary) dated 18-4-1996. And the same has been omitted by the (seventh Amendment) Rules, 1999; published in the
Official Gazette, Series I No. 2 (Extraordinary) dated 8-4-1999.
40
Heading substituted vide (Twenty Second Amendment) Rules, 2005; notified under No. 23/1/87-GA&C (Vol.-I) dated
13-2-2006.
41
Inserted by the (37th Amendment) Rules, 2020; published in the Official Gazette, Series I No. 38 dated 17-12-2020.
42
Heading substituted by the (Fifteenth Amendment) Rules, 2001; published in the Official Gazette, Series I No. 19 (Extraordinary) dated 9-
8-2001.
Compendium 107 Business of Govt. of Goa
(Allocation Rules, 1987)

26. Department of Panchayat Raj and Community Development:

(a) Community Development.
(b) Panchayati Raj.
(c) Goa Panchayat Raj Act, 1994
43
[(d) State Election Commission.];

27. 44[Omitted]

28. Department of Personnel:

(a) Cadre Planning and management of various state services, not otherwise provided for under
any other department.
(b) Services:
(i) All India Services.
(ii) State Civil Services.
45
[(iia) Omitted]
(iii) Other Services, not otherwise provided for under any other department.
46
[(iv) Board of Public Sector Enterprises.]
(c) Policy regarding appointments, placements, etc,
(d) Carrier planning/development/management.
(e) Training and coordination (including Hindi training schemes).
(f) Talent hunting.
(g) Promotion Systems, Institutionalising arrangements for selection at senior/management
levels.
(h) Performance Appraisal systems.
(i) Recruitment and conditions of service and framing of rules and regulations in matters thereto.
(j) Staff Welfare—General conditions of service.
(k) Joint Consultative Machinery.
(1) Rewards and punishments systems.
(m) Motivation morale.
(n) Review/evaluation and feedback of policy implementation.
(o) Liaison with Central Government (Department of Personnel and the Union Public Service
Commission).
(p) Research in Personnel Administration.
(q) 47[Omitted]
(r) State Public Service Commission.
(s) Government Servants Association.
(t) Advice in service matters.
48
[(u) All matters related to Fundamental Rules, Supplementary Rules, Leave Rules, General
Provident Fund, Leave Travel Concession, etc.]
29. Department of Planning:
(a) Five Year Plans.
(b) Plan Co-ordination, review and monitoring.
(c) Vital Statistics including Registration of births and deaths.
(d) Manpower planning.
(e) Establishment of the department of Economics, Statistics and Evaluation.

43
Inserted by the (28th Amendment) Rules, 2013; published in the Official Gazette, Series I No. 21 dated 22-8-2013.
44
Entry “Department of Parks and Gardens” omitted by the (Twelfth Amendment) Rules, 2000; notified under No. 23/1/87-GA&C(I)
dated 29-2-2000.
45
Sub item (iia) Omitted vide (Thirty-eighth Amendment) Rules, 2020; published in the Official Gazette, Series I No. 42 dated 14-01-2021.
The original expression read as follows.— (iia) Appointment for ‗Group A‘ Gazetted posts under Goa General Service Cadre.
46
Inserted by the (Twenty Fourth Amendment) Rules, 2007; notified under No. 23/1/87-GA&C ( Vol.-I ) dated 12-3-2007.
47
Item (q) Omitted vide (38th Amendment) Rules, 2020; published in the O.G., Series I No. 42 dated 14-1-2021. The original expression
read as follows.— (q) establishment of Collectorates in Goa.
48
Inserted by the Fifteenth Amendment Rules, 2001; published in the Official Gazette, Series I No. 19 (Extraordinary)
dated 9-8-2001. The same has been omitted by the (Twenty fifth Amendment) Rules, 2009; published in Official Gazette, Series I No. 38
dated 17-12-2009. Thereafter inserted vide (39th Amendment) Rules 2020; published in the O.G., Series I No. 48 dated 25-2-2021.
Compendium 108 Business of Govt. of Goa
(Allocation Rules, 1987)

(f) Census.
(g) All matters pertaining to principles and policies regarding socio-economic planning.
(h) All correspondence and dealings with the Planning Commission.
(i)Preparation of the Plan for the State, keeping watch on implementation of the Plans and
review thereof from time to time.
(j) Development programmes and periodic progress reports of schemes included in the plain.
(k) 49[Omitted]
(l) 20 point programme— functions, coordination and monitoring (individual schemes will be
dealt with by the concerned Departments.
30. Department of Power:
(a) Power Generation.
(b) Distribution of Power.
(c) Rural Energy Programme.
(d) Administration of Indian Electricity Act;
(e) Construction of Power Stations and Distribution of Power.
31. Department of Printing & Stationery:
(a) Official Gazette.
(b) Procurement of Government Stationery and Stores.
(c) Printing of Government publications and other matters.
(d) Setting up of Procurement Agency for Government Stores.
32. Department of Protocol:
50
[(a) Arrangements for lodging, boarding and transportation for visiting dignitories and other State
Guests]
(b) Warrant of Precedence and Table of Precedence.
(c) Ceremonials and Protocol.
(d) 51[Omitted].
(e) 52[Omitted]
(f) 53[Government Circuit House, Panaji].
(g) Hospitality Organisations.
(h) Ceremonials including receptions etc. for illustrious personagers, national dress, official
mourning etc.
33. Department of Public Assistance (Provedoria):
(a) Financial Assistance for purchase of Aid & Appliances.
(b) Assistance under light of poor schemes.
(c) Maintaining old Age Homes.
(d) Implementation of Dayananda S. N. M., Yojana Scheme.
(e) Conducting lotteries.
34. Department of Public Health:
(a) Public Health and Sanitation.
(b) Family Welfare, Universal Immunisation Programme, Malaria Control, Filaria Control,
Leprosy Control, T.B. Control, Control Blindness, Mental Health. Nutrition, Early detection
and control of Cancer and Public Health Programmes as required for the population from time
to time.
(c) Medical Education, Medical Colleges, Attached hospitals and Dispensaries.
(d) Nursing, Dental and Pharmaceutical Profession and Education excluding Pharmacy College.
(e) Hospitals and Health Centres.
(f) Drugs Control and Implementation of Drugs and Psychotropic Substances Act.
(g) 54[Food Adulteration].
(h) Poisons Act, 1919.
(i) 55[Public Health].
49
The entry “Computer Centre; Computerisation in Government Departments.” Omitted by the (Ninteenth Amendment) Rules 2004;
published in the Official Gazette, Series I No. 19 dated 5-8-2004.
50
Substituted by the (Second Amendment) Rules, 1996; published in the Official Gazette, Series I No. 3 (Extraordinary) dated
18-4-1996.
51
Omitted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
32
Omitted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
53
Substituted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-96.
54
Substituted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-96.
55
Substituted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-96.
Compendium 109 Business of Govt. of Goa
(Allocation Rules, 1987)

(j) Lunacy and Mental Deficiency including places for the reception or treatment of lunatics and
mentally deficient persons (except criminal lunatics).
(k) Prevention to the extension from one unit or another of infection and contagious diseases
affecting men.
(l) Drug de-addiction.
(m) Acquired Immune Deficiency Syndrome (AIDS).
(n) Goa Special Medical Insurance Scheme.
56
[(o) Directorate of Health Services & Food & Drugs Administration.
(p) The Central/State Mental Health.
(q) Human Organs.
(r) The Pre-natal Diagnostic Techniques.
(s) The Infant Milk Substitutes, Feeding Bottles and Infant Foods.]
35. Department of Public Works:
(a) Public Works.
(b) Water Supply.
(c) Works, lands and buildings vested in or in the possession of Government for the purpose of
the State other than of those assigned to any other department.
(d) Works in Raj Bhavan Complex.
(e) Execution and maintenance, on behalf of the Central Government, of such works debitable
partly or wholly to Central Revenue as may be entrusted to the Government.
(f) Construction and maintenance of electrical installations in Government building.
(g) Roads and bridges.
(h) Any other works specifically entrusted by or with the approval of State Government.
57
[(i) Rural Water Supply Scheme, Rural Sanitation, Rural Roads.];
36. Department of Revenue:
(a) Land Revenue including land records and survey and consolidation of holdings.
(b) 58[Land including land tenures, land ceiling, land reforms]
(c) Relation of landlords, tenants and mundkars.
59
[(c1) Agriculture Tenancy]
(d) Comunidades.
(e) Religious endowments and institutions.
60
[(f) Agricultural indebtedness].
(g) Mamlatdars‘s Court Act.
(h) Requisitioning and acquisition of immovable property.
(i) Stamps.
(j) Land acquisition.
61
[(k) Public premises (Eviction of Unauthorised Occupants)].
(i) Maps and State Boundaries.
(m) Territorial changes within the State.
(n) Land of' the Central Government.
(o) Relief on account of fire, flood and other natural or general calamities, etc.
(p) Revenue section of Collector‘s office.
62
[(q) Devasthan Regulation.
(r) Rent Control.
(s) Public Moneys, Land Use and Land Prohibition on Construction.
(t) State Names Authority.]
63
[(u) Establishment of Collectorates in Goa]

56
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
57
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
58
Substituted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-96.
59
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
60
Substituted by the (Second Amendment) Rules, 1996 published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-96.
61
Substituted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-96.
62
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
63
Inserted by the (Thirty Eight Amendment) Rules, 2020; published in the O.G., Series I No. 42 dated 14-1-2021.
Compendium 110 Business of Govt. of Goa
(Allocation Rules, 1987)
64
[37. Department of Rural Development:
(a) District Rural Development Agency (North) and District Rural Development Agency (South)
and all Centrally sponsored Schemes, namely, National Rural Livelihood Mission (NRLM),
Pradhan Mantri Awaas Yojana-Gramin (PMAY-G), Mahatma Gandhi National Rural
Employment Guarantee Scheme (MGNREGS), Pradhan Mantri Gram Sadak Yojana
(PMGSY), National Social Assistance Programme (NSAP), Rurban Mission etc. and State
sponsored Schems namely, Goa Grameen Urja Yojana (GGUY) and Goa Gram Samrudhi
Yojana (GGSY) administered by District Rural Development Agency (North) and District
Rural Development Agency (South).
(b) Rural Water Supply Scheme, rural sanitation, rural roads and other rural development work not
dealt with by other specific Departments.
(c) Any other scheme/programme/proposal allotted by the Central and State Governments or any
other agency of the Government.
(d) Land Army‖.]
38. 65[Department of Science and Technology and Waste Management):
(a) All matters/correspondence pertaining to:
(i) Atomic Energy.
(ii) Electronics.
(iii) Ocean Development.
(iv) Science & Technology.
(v) Futureology.
(vi) Space.
(b) Application of Science and Technology.
(c) Circulation of the latest known-how, data information etc. in the fields of Science,
Technology etc. as applicable to industries, trade, development of agriculture, animal
husbandry, education etc.
66
(d) Solid Waste Management and all matters related thereof.
(e) Formulation of guidelines for setting of mobile tower in the State of Goa and
coordinating with various Departments of the State of Goa as well as of the Central
Government, on issues regarding telecommunication.]
39. 67[Department of Social Welfare]
(a) Social Welfare:
(b) Welfare of Scheduled Caste 68[ ] & Other Backward Classes:
(c) Special Component Plan;
(d) Protection of Civil Rights Act, 1955;
(e) Training for and research in social work including socio-economic surveys;
(f) Coordination of a social activities;
(g) Beggars and all matters connected with them including institutions set up for them;
(h) Maintenance and cases of displaced/unattached aged;
(i) Problems relating to the blind, the deaf and the dumb and the mentally retarded;
(j) All matters connected with the activities of the Central and State Social Welfare Boards;
(k) Goa State Backward Class Development Corporation;
(l) Goa State Commission for Backward Classes;

64
Substituted vide Thirty-first Amendment Rules, 2019; published in the Official Gazette Series I No. 46 dated 13-02-2020; the original
expression read as- ―37. Department of Rural Development and R.D.A.: [(a) Rural Development Agency and all schemes administered
by it e.g. Rural Poverty allevation programmes like Integrated Rural Development Programme (IRDP), Jawahas Rojgar Yojna (JRY),
Development of Women and Children in Rural Areas (DWCRA), Indira Awas Yojna (IAY) for Schedules Castes and Schedules Tribes,
etc.] (b) Rural Development work not dealt with by other specific departments.] (c) [Omitted] (d) [Omitted] (e) Land Army.
65
Substituted vide Thirtieth Amendment Rules, 2019; published in the O.G., Sr. I No. 43 dated 23-1-2020 the original read as follows
―Department of Science and Technology‖.
66
Inserted by the (28th Amendment) Rules, 2013; published in the O.G., Series I No. 3 (Extraordinary) dated 22-8-2013.
67
Present entry is substituted by the (Twentieth Amendment) Rules, 2005; published in the Official Gazette, Series I No. 50 dated 10-3-
2005, formerly the same entry was amended by the (fifth) & (fifteenth Amendments) Rules.
68
Omitted by the (Twenty-sixth Amendment) Rules, 2010; published in the Official Gazette, Series I No. 45 dated 4-2-2010.
Compendium 111 Business of Govt. of Goa
(Allocation Rules, 1987)

(m) Wakf Act, 1954].

69
[39A. Department of Women & Child Development:
(a) Maintenance and Care of displaced/unattached women and children, and infirm;
(b) The Immoral Traffic (Prevention) Act, 1956 (Central Act 104 of 1956);
(c) The Dowry Prohibition Act, 1961 (Central Act 28 of 1961);
(d) Construction and maintenance of working women‘s Hostels;
(e) Implementation of schemes for young widows, divorced women and those women abandoned
by their husbands;
(f) The Goa State Commission for Women Act, 1996 (Goa Act 10 of 1996);
(g) Intergrated Child Development Services and related matters;
(h) Implementation of Indira Mahila Yojana and Mahila Samridhi Yojana;
(i) Rashtriya Mahila Kosh;
(j) Scheme for widow‘s pension by State Government;
(k) the juvenile Justice Act, 1986 (Central Act 53 of 1986);
(l) The Orphanges and other Charitable Home (Supervision and Control) Act, 1960 (Central Act
10 of 1960);
(m) State Programme of Action for Children in Goa (SPAC);
(n) Special Nutrition Programme;
(o) The Goa Children‘s Act, 2003].
40. 70[Department of Sports and Youth Affairs]:
71
[(a) Promotion of physical education at Primary/Middle/Secondary and Higher Secondary level;
(b) Conduct of Sports and Games at Primary/Middle/Secondary and Higher Secondary level;
(c) Development of play ground at school, village Panchayat level and Taluka level;
(d) Coaching scheme for imparting scientific coaching in the State of Goa;
(e) Establishment of centre of excellence;
(f) Conduct of refresher courses for physical education teachers/coaches, etc.;
(g) Supply of sports equipment to Government and non-government schools;
(h) Bhartiam Training Programme;
(i) Promotion of Yoga Education;
(j) Establishment and maintenance of Vyayamshalas (Gymnasiums);
(k) Celebration of days of State and National importance;
(l) Conduct of Civil Service Sports for Government employees;
(m) Release of grants to the Sports Authority of Goa;
(n) Financial assistance to sports persons in indigent circumstances;
(o) Conferring of State Sports Award;
(p) Conduct of Water Sports;
(q) Grants to non-Government Secondary schools and colleges, for development of play ground;
(r) Promotion of literature on sports and physical education;
(s) Establishment of Sports Hostel]
72
[(t) Promotion of National Cadet Corps (N.C.C.) at Schools, Higher Secondary Schools and
Colleges:
(u) Promotion of National Service Scheme (N.S.S.) at Higher Secondary Schools and Colleges;
(v) Promotion of Junior Red Cross at School level and Youth Red Cross at Higher Secondary
Education Level;
(w) Promotion of Scouts and Guides activities at Secondary School level;
(x) Promotion of Youth Welfare programmes for students and non-students;
(y) Celebration of National Youth Week at State and taluka level;
(z) Establishment of camp site for promotion of youth activities;
(aa) Promotion of adventure activities for youths;
(bb) Conduct of seminars/workshops for youth so as to bring them in the National mainstream;
69
Inserted by the (Twentieth Amendment) Rules, 2005; published in the Official Gazette, Series I No. 50 dated 10-3-2005.
70
Name of the department was amended by the (Fifteenth Amendment) Rules and thereafter the same has been substituted
by (Twenty First Amendment) Rules, 2005; published in the Official Gazette, Series I No. 5 dated 5-5-2005.
71
Substituted by the (Fifteenth Amendment) Rules, 2001; published in the Official Gazette, Series 1 No. 19 (Extraordinary) dated 9-8-2001.
72
Inserted by the (Twenty-first Amendment) Rules, 2005; published in the Official Gazette, Series I No. 5 dated 5-5-2005.
Compendium 112 Business of Govt. of Goa
(Allocation Rules, 1987)

(cc) Establishment of Youth Hostels and its maintenance (Mapusa and Panaji Youth Hostels);
(dd) Conferring of State Youth Awards;
(ee) Recommendation for National Youth Awards;
(ff) Establishment of Youth Centres in Goa for promotion of youth activities;
(gg) Promotion of literature on youth activities;
(hh) Conduct of Youth festivals at taluka and State level];
41. Department of Tourism:
(a) Tourism.
(b) Development of Tourist Homes & Resorts.
(c) Tourism Development Corporation.
42. Department of Town and Country Planning:
(a) Town & Country Planning.
(b) Slum Clearance and Slum Improvement.
(c) New Township Planning and execution of Urban growth centres as may be specified:
(d) Planning and Development Authorities.
73
[(e) National Land use and conservation.
(f) State Land use Board.
(g) Conversion of the use of land classified as paddy/rice from Agricultural to Non-Agricultural
purpose]
43. Department of Transport:
(a) Public and Private Transport.
(b) Taxes on Vehicles.
(c) Kadamba Transport Corporation and any other Corporation/Body for public Transport.
(d) Airways, aircraft and air navigation provision of aerodrome, regulation and organisation of air
traffic and of aerodrome, provisions for aeronautical education and training and regulation of
such education and training provided by the State and other agencies.
(e) Taxes on goods and passengers carried by road.
(f) The Requisition of Motor Vehicles.
(g) Railway and allied matters.
(h) 74[Omitted ]
44. Department of Urban Development:
(a) Municipal Administration.
75
[(b) Urban Development Agency and schemes administered by it, namely, Nehru Rojgar Yojana
(NRY), Urban Basic Services for the Poor (UBSP), Integrated Development of Small and
Medium Towns (IDSMT) and Prime Minister‘s Integrated Urban Poverty Eradication
Programme (PMIUPEP).]
76
[(c) Implementation of the Real Estate (Regulation and Development) Act, 2016 (Central Act No.
16 of 2016)]
45. Department of Vigilance:
(a) Investigation into complaints against Government employees.
(b) Disciplinary Proceedings against Gazetted, (Non-Gazetted Officers).
(c) Technical Examination of Public Works.
(d) Matters of CCS & CCA Rules.
(e) Matters of CCS (Conduct Rules).
(f) Vetting of charge sheets.
(g) Advice to different authorities in Vigilance cases.
(h) Appointment of Vigilance Officers in different Departments.
(i) Holding of training for Gazetted/Non-Gazetted Officers in Vigilance matters.
77
[(j) Establishment matter and investigation of cases by Anti Corruption Branch].

73
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
74
The entry “Airport” inserted by the (Eleventh Amendment) Rules, 2000; published in the O.G., Series I No. 44 (Extraordinary) dated 27-
1-2000 and thereafter by the (28th Amendment) Rules, 2013; published in the O.G., Series I No. 21 dated 22-8-2013 the same has been
omitted.
75
Inserted by the (Second Amendment) Rules, 1996; published in the O.G., Series I No. 3 (Extraordinary) dated 18-4-1996.
76
Inserted vide Twenty-Ninth Amendment Rules, 2019; published in the Official Gazette Series I No. 45 (Extraordinary) dated 7-02-2019.
Compendium 113 Business of Govt. of Goa
(Allocation Rules, 1987)

46. 78[Department of Legal Metrology]:

(a) Implementation of Weights & Measures Act, 1976 and Rules made thereunder.
(b) Implementation of Weights & Measures (Enforcement) Act, 1985 and Rules made
thereunder].
79
[47. 80[Department of Skill Development and Entrepreneurship]:
(a) Craftsmen Training Scheme and its implementation through Government and Private
Industrial Training Institutes.
(b) State Council for Vocational Training and its functions.
(c) 81[Omitted ].
(d) Apprenticeship Act, 1961 Apprenticeship Training Scheme and its implementation through
Industries and Establishments.
(e) State Apprenticeship Council
(f) Manpower Development Cell
(g) Human Resource Development Foundation Society.
82
48. (Omitted)]
83
[49. Department of Public Grievances:
(a) Setting up of machinery for redressal of Public Grievances].
(v) after serial number 49, the following shall be inserted, namely:—
84
[50. State Electrical Inspectorate:
(a) powers, duties and functions of a Chief Electrical Inspector, Electrical Inspector under the
Electricity Act, 2003 and the Rules as framed thereunder.
(b) All statutory functions under the Electricity Act, 2003 and Rules framed thereunder and under
the Indian Electricity Rules, 1956, etc.]
85
[51. Department of Tribal Welfare:
(a) Statutory and administrative functions relating to protection and empowerment of Scheduled
Tribes in the State;
(b) Preparation of Tribal Sub Plan and monitoring of implementation;
(c) Implementation and monitoring of Welfare Schemes for Tribals framed by Government of
Goa;
(d) Protecting interest of Tribals in matters pertaining to employment in Government service;
(e) Establishment and monitoring function of statutory bodies pertaining to growth and protection
of Tribals;
(f) Carrying out census and survey of Scheduled Tribes Community for facilitating preparation
of data base on key social and economic indicators;
(g) Training and capacity building among tribals;
(h) Scheduled Tribes and Other Traditional Forest Dwellers (Recognition of Forest Right) Act,
2006.]

77
Inserted by the (Eighteenth Amendment) Rules, 2004; published in Series I No. 12 dated 17-6-2004.
78
Substituted by the Twenty-Third Amendment Rules, 2006; published in Official Gazette Series I No. 10 dated 8-6-2006.
79
Inserted by the (Twenty-Fourth Amendment) Rules, 2007; notified under No. 23/1/87-GA&C (Vol-I) dated 12-3-2007.
80
Name of Department ―State Directorate of Craftsmen Training” substituted vide twnty-Ninth Amendment Rules, 2019; published in the
Official Gazette Series I No. 45 (Extraordinary) dated 7-02-2019;
81
Entry “Training cum Production Centres” omitted by the (Twenty seventh Amendment) Rules, 2013; published in the Official Gazette,
Series I No. 7 dated 16-5-2013.
82
Entry “Department of Chief Engineer (Mandovi Basin)” was inserted vide (24th Amendment) Rules, 2007 and the same has been omitted
by the (Amendment) Rules, 2013; published in the Official Gazette, Series I No. 7 dated 16-5-2013.
83
Inserted by the (Twenty-fifth Amendment) Rules, 2009; published in the Official Gazette, Series I No. 38 dated 17-12-2009.
84
Inserted by the (Twenty-fifth Amendment) Rules, 2009; published in the Official Gazette, Series I No. 38 dated 17-12-2009.
85
Inserted by the (Twenty Sixth Amendment) Rules, 2010; published in the Official Gazette, Series I No. 45 dated 4-2-2010.
Compendium 114 Cabinet

Cabinet
Compendium 115 Cabinet

General Administration Department

No. 17/1/2000-GAD-II/5085 Dated:- 03-03-2020

CIRCULAR
Read :- 1. Circular No.17/1/2000-GAD dated : 25.07.2008
2.Circular No. 17/1/2000-GAD dated : 30.09.2008

Sub:- Procedure for submission of Note for Cabinet and file for approval by Circulation.

It is reiterated that inspite of several instructions issued in respect of the procedure for
submission of Note for Cabinet, HODs do not follow the procedure laid down in this Department‘s
Circulars read in preamble.

All the Secretaries/HOD‘s are therefore, once again requested to strictly adhere to the
instructions issued in the checklist while preparing and submitting the Cabinet Notes through the
Secretary to the Council i.e. the Chief Secretary for its approval of the concerned administrative
Minister and Hon‘ble Chief Minister (checklist enclosed).

This issue with the approval of the Government for strict compliance.

Sd/-
(Shripad Arlekar)
Under Secretary (GA)

CHECKLIST FOR SUBMISSION OF NOTE FOR CABINET AND FILES

CONTAINING THE MEMORANDUM FOR CIRCULATION.

1. The Memorandum should be submitted to General Administration Department, Section II as

required under Rule 9 of the transaction of Business Rules, 1991.

2. The Memorandum should mention the subject, name of the Minister and Secretary in charge.
Similarly ―SECRET‖ should be inscribed on the Memorandum on the left had side. The date should
be inscribed on the left hand side of the Memorandum, below the address of the Department on the
first page. The subject matter shall give a brief gist of the proposal contained in the Cabinet Note.

3. The proposal involving financial implications should be shown to the Finance Department
and the opinion and concurrence of the Finance Department should be incorporated in the Cabinet
Notes.

4. If the proposal involves any financial implications on the plan side ―advice‖ of the Planning
Department should be obtained and incorporated in the Memorandum.

5. Proposals involving legal issues should be put up in consultation with the Law Department
(Legal) and their opinion recorded in the Note.

6. Proposals involving creation/revival/up-gradation/abolition of post/posts should be referred to

Administrative Reforms Department and their opinion/recommendation should be incorporated in the
Cabinet Note.

7. Like-wise proposals involving matters related to framing/amendment of service Recruitment

Rules should be shown to the Personnel Department and their opinion recorded.
Compendium 116 Cabinet

8. If the subject of the Cabinet Note has been discussed in the Cabinet meeting on an earlier
occasion, the memorandum should clearly indicate the decision taken earlier and the date of such
decisions.

9. The approval of the Minister in charge and the Chief Minister should be obtained for placing
any matter before the Council of Ministers & shall also be incorporated in the Note for Cabinet.

10. All Cabinet Notes should route through the Secretary to the Council i.e. the Chief Secretary
for its approval of the concerned Administrative Minister and the Chief Minister.

11. The Cabinet Note should contain a draft Resolution for consideration of the Council of
Ministers.

12. The Cabinet Notes which needs to be placed among the Council of Ministers for their
consideration in the Cabinet meeting should be submitted to the General Administration Departments,
Section (II), atleast 48 hours in advance of the ensuing Meeting (excluding Saturdays and Sundays) as
required under the Rules of Business, 1991.

13. All Cabinet Notes containing 20 copies should be submitted to the General Administration
Department (Section II) in sealed cover with a covering letter and soft copy addressed to Under
Secretary (GA-II) and shall also forward the extract of the Noting wherein approval has been
conveyed by Hon‘ble Chief Minister.

14. In respect of files to be submitted for approval by circulation, only the files which have been
directed by the Hon‘ble Chief Minister for circulation will have to be circulated. However the
Memorandum placed in the file for circulation should be in accordance with the instructions issued
from serial No. 2 to 11.

______

Department of Industries
No. 3/24/90-IND Dated: 25th June , 2012
CIRCULAR
The Government has received a Representation/Compliant dated 14-10-2011 from Shri T.
Nagarajan who has contended that the procedure as specified in rule 14 of the Rules of Business of
the Government of Goa, 1991 (hereafter referred to as the ―said Rules‖), was not followed before
placing the case of Industrial Policy, 1991 before the Council of Ministers, as per the provisions
contained in rule 20 (1) of the said rules and he has requested to declare the Industrial Policy, 1991 as
illegal, invalid, non-est and ab-initio null and void. He has also requested to declare all the schemes
included in the said policy as illegal and invalid and recover the financial benefits given to the
industrial based on the said policy.
This matter was referred for advice to the Ld. Advocate General. The advice as tendered by the Ld.
Advocate General is enclosed herewith for strict compliance.
Sd/-
(D. S. Morajkar)
Under Secretary (Industries)

CHAMBER OF THE ADVOCATE GENERAL

CONFIDENTIAL
(Immune from disclosure under Section 126 of the Indian Evidence Act 1872)
This file has been referred to me by the Hon‘ble Chief Minister, which pertains to a representation
made by one Shri T. Nagarjan pertaining to the Industrial Policy of the Government of Goa, framed in
the year 1991. The Complaint of Mr. T. Nagarjan is that Rule 14 of the Rules of Business of the
Compendium 117 Cabinet

Government of Goa, 1991, have not been followed whilst framing the said Policy of 1991. Although
the Complaint pertains to the Mining Policy of 1991 and non-observance of Rule 14 of the Rules of
Business of the Government of Goa, I would like to present the overall picture as regards the
observance of Rules of Business via-a-vis the policy decisions of the State having financial
implications.
This I find to be imperative inasmuch as of late, while arguing several cases as the Lawyer for the
Petitioner, I came across cases in which gross violation of the Rules of Business were noted by me.
For instance, the matter relating to the Shalby Hospital Case wherein the Hon‘ble High Court found
that in the Judicial Order there was a complete violation of the Rules of Business in having issued the
letter of Intent. One other matter i.e. the so called the ‗Medium of Instruction‘ matter which is
pending Judgement before the Hon‘ble High Court wherein also, I have pointed out at the time of
hearing, how the Rules of Business have been violated. The Rules of Business have been held to be
mandatory and it is in fact the Bluebook Governance has to be carried out in accordance with the
Rules of Business. In our Democratic Polity under the Constitution, we are governed by Law and not
by men and therefore the Government being a Government of Laws and not of men, compliance with
the Rules of Business is mandatory.
It is therefore in the interest of the State that the Rules of Business are followed in their entirety.
The cases which have come to my notice are, although cases of the past, it is essential that it is not
repeated in the present Government and hence it is essential that this Note is circulated to all the
Ministers as well as to the Chief Secretary and other Secretaries and to all the Head of the
Departments at least.
Unfortunately I have noticed that the files have unfortunately been moved by the Head of the
Department at his own level and have not even been marked to the Secretary concerned for vetting;
and instead of referring the same to the Finance Department first which is a mandatory requirement
under the Rules of Business, the same were taken directly to the Hon‘ble Chief Minister and the
decisions were taken thus. This practice of the past needs to be stopped completely as we require a
proper system to be put in place for good governance in accordance with the Rules of Business of the
Government of Goa 1991.
Under Article 154 of the Constitution the executive power of the State shall be vested in the
Governor and shall be exercised by him either directly or through Officers who are subordinate to him
in accordance with the Constitution. Article 162 states that subject to the Provisions of the
Constitution, the executive power of the State shall extend to the matters with respect to which the
Legislature of the State has power to make laws. Under Article 160, the President may make such
Provision as he thinks fit for the discharge of the functions of the Governor or a State in any
contingency not provided for in Chapter II, Party VI. As per Article 163, there shall be a Council of
Ministers with the Chief Minister at the head to aid and advise the Governor in the exercise of his
functions, except insofar as he is by or under the Constitution required to exercise the functions or any
of them in his discretion. As per Article 164, the Chief Minister shall be appointed by the Governor
and the other Ministers shall be appointed by the Governor on the ‗advice of the Chief Minister and
the Ministers shall hold office during the pleasure of the Governor. The Council of Ministers shall be
collectively responsible to the Legislative Assembly of the State. Article 166 sets out the procedure
for conduct of business of the Government of a State and states that all executive action of the
Government of a State shall be expressed to be taken in the name of the Governor and Clause (2) of
the said Article states that Orders and other instruments made and executed in the name of the
Governor shall be authenticated in such manner as may be specified in the rules to be made by the
Governor, and the validity of an order or instrument which is so authenticated shall not be called in
question on the ground that it is not an order or instrument made or executed by the Governor. Under
Clause (3), the Governor is required to frame Rules for the more convenient transaction of the
business of the Government of the State, and for the allocation among Ministers of the said business
insofar as it is not business with respect to which the Governor is by, or under the Constitution
required to act in his discretion. Article 167 casts duty on the Chief Minister for furnishing
information and it reads that it shall be the duty of the Chief Minister to communicated to the
Governor of the State all the decisions of the Council of Ministers relating to the administration of
Compendium 118 Cabinet

the affairs of the State and proposals for legislation as the Governor may call for and if the Governor
so requires, to submit for the consideration of the Council of Ministers, any matter on which a
decision has been taken by a Minister but which has not been considered by the Council.
The State Government has framed the Rules of Authentication as required under Article 166(2) and
the Governor has framed Business Rules under Article 166(3). As per the Rules of Authentication, the
Under Secretary in any department of the State Government is a competent Officer to sign in the
name of the ―Governor‖. These Rules have been issued in exercise of the powers conferred by
Clauses (2) and (3) of Article 166 of the Constitution of India and in supercession of all the previous
Rules made in that behalf.
Rule 2(c) of the Business Rules defines the term ‗Council‘ and it means ‗the Council of Ministers
constituted under Article 163‘. For the purpose of ready reference it would he appropriate to
reproduce the relevant Business rules and they are as under:-
―…3. The business of the Government shall be transacted in accordance with these Rules.
4. The Businesses of the Government in relation to matters with respect to which the Council
is required under Article 163 shall be transacted and disposed off in accordance with the
Provisions of Chapter-III.
6. (1) The council shall be collectively responsible for all executive orders issued from any
Department in the name of the Governor or Contracts made in exercise of the powers
conferred on the Governor or any Officer subordinate to him in accordance with these Rules,
whether such Orders or Contracts are authorized by an individual Minister on a matter
pertaining to the department under his charge or as the result of discussion at a meeting of the
Council or howsoever otherwise.
(2) Without prejudice to the Provisions of Sub-rule (1), the Minister in charge of a
Department shall be primarily responsible for the disposal of the business pertaining to that
Department.
7. (1) Unless the case is fully covered by the power to sanction expenditure or to appropriate
or re-appropriate funds conferred by any general or special orders made by the Finance
Department, no Department shall, without the previous concurrence of the Finance
Department, issue any Order, which may-
(a) involve any abandonment of revenue or involve any expenditure for which no
Provision has been made in the Appropriation Act;
(b) involve any grant of land or assignment of revenue or concession, grant, lease or
licence in respect of mineral or forest rights or rights to water, power or any easement
or privilege;
(c) relate to the creation or abolition of posts, fixation of strength of service; or
(d) otherwise have a financial bearing whether involving expenditure or not.
(2) No proposal which requires previous concurrence of the Finance Department under this
Rule, but in which the Finance Department has not concurred, may be proceeded with unless
a decision to that effect has been taken by the Council.
9. Subject to the orders of the Chief Minister under Rule 10, all cases referred to in the Schedule
shall be brought before the Council in accordance with the Provisions contained in this Chapter.
Provided that no case in regard to which the concurrence of the Finance Department is
required under Rule 7 shall, save in exceptional circumstances and under the Direction of the Chief
Minister, be discussed by the Council unless the Finance Minister had the opportunity of considering
it.
10. All cases referred to in the Schedule shall be submitted to the Chief Minister in charge, with
a view to obtaining his Orders for the circulation of the case under Rule 11 or for bringing it up for
consideration at a Meeting of the Council.
Compendium 119 Cabinet

11. (1) The Chief Minister may direct that any case submitted to him under Rule 10 may, instead
of being brought for discussion at a Meeting of the Council, be circulated to the Ministers for opinion,
and if all the Ministers are unanimous and the Chief Minister thinks that a discussion at a Meeting of
the Council is unnecessary, the case shall be decided without such discussion. If the Ministers are not
unanimous or if the Chief Minister thinks that discussion at a Meeting is necessary, the case shall be
discussed at a Meeting of the Council.
13. When it has been decided to bring a case before the Council, the Department to which the
case belongs shall, unless the Chief Minister otherwise directs, prepare a Memorandum indicating
with sufficient precision, the salient facts of the case and the points for decision. Copies of the
Memorandum and such other papers as are necessary to enable the case to be disposed off shall be
forwarded to the secretary to the Council who shall arrange to circulate the Memorandum to the
Ministers and simultaneously send a copy thereof to the Governor.
14. In cases which concerns more than one Department, the Ministers shall attempt by previous
discussion to arrive at an agreement. If an agreement is reached, the memorandum referred to in Rule
11 or Rule 13 shall contain the joint recommendations of the Ministers; and if no agreement is
reached, the Memorandum shall state the points of difference and commendations of each of the
Ministers concerned.
16. The decision of the Council relating to each case shall be separately recorded and after
approval by the Chief Minister or the Minister presiding, shall be placed with the records of the case.
Extract of the decision shall be sent to the Secretary of the Department who will then take necessary
action thereon.
17. Except as otherwise provided by or under these Rules, cases may be disposed off or under
the authority of the Minister-incharge who may, by means of standing Orders, give such direction as
he thinks fit for the disposal of cases in the Department. Copies of such standing Orders shall be sent
to the Chief Minister and the Governor.
19. Every Monday (or if it is a holiday, on the next working day), the Secretary shall submit to
the Minister-in-charge, a statement showing the particulars of the important case if any, disposed off
in the Department by the Minister and the Secretary and other Officers during the preceding week. A
copy of the said statement shall be simultaneously submitted also the Chief Minister and the
Governor.
20(1). When the subject of a case concerns more than one Department, no Order shall be issued,
(nor shall the case be laid before the Council) until it has been considered by all the Departments
concerned, unless the case is one of extreme urgency.
27. The Finance Department shall be consulted in all cases in which its previous concurrence is
necessary under these Rules.
28. When the Finance Department is consulted under these Rules, the views of that Department
shall be brought on to the permanent record of the Department to which the case belongs and shall
form part of the case.
43. Whenever it is proposed in any Department (other than the Law department)-
(i) to issue a Statutory Rules, Notification or Order;
(ii) to sanction under a statutory power the issue of any rule, bye-law, notification or order by
a subordinate authority; or
(iii) to submit to the Central Government any draft Statutory Rule, Notification or Order for
issue by them, the draft shall be referred to the Law Department for opinion and for revision
where necessary.
44.(1) All administrative Departments shall consult the Law Department on-
(a) the construction of Statutes, Acts, Regulations, and Statutory Rules, Orders and
Notifications;
Compendium 120 Cabinet

(b) any general legal Principles arising out of any case;

(c) the institution or withdrawal or any prosecution at the instance of any Administrative
Department; and
(d) the preparation of important Contracts to be entered into by the Government.
46. The Chief Secretary and the Secretary of the department concerned are severally responsible
for the careful observance of these Rules and when either of them considers that there has been
any material departure from them, he shall personally bring it to the notice of the Minister-in-
charge, the Chief Minister and the Governor. ...‖
As required under Rules 9 and 10, there is Schedule annexed to the Rules listing out various items
and Item No.9 which is relevant for the present purpose, reads as under:-
―…9. Proposals involving any important change in Policy or Practice. …‖
Article 154 mandates that the executive power of the State shall be vested in the Governor and it
has to be exercised by him either directly or through Officers subordinate to him in accordance with
the Provisions of the Constitution. The Council of Ministers with the Chief Minister at its head is
required to advise the Governor in exercise of his functions except those specifically stated, in
discharge of his functions as the Head of the State and the Council of Ministers is collectively
responsible to the Legislative Assembly of the State. The Rules framed under Article 166(3) are for
the more convenient business of the Government and for allocation amongst the Ministers of the said
business. The decision of the State is required to be authenticated as per the Rules framed under
Article 166(2). The scheme of the Constitution therefore, envisages that any decision taken by the
State Government reflects the collective responsibility of the Council of Ministers, which impliedly
means the participation of the Council of Ministers in such decision-making process. The Chief
Minister as the Head of the Council of Ministers is answerable to not only the State Legislature, but
also to the Governor; and the Council of Ministers also function under his tutelage. The Governor
being the Head of the State is required to act on the advice of the Council of Ministers headed by the
Chief Minister. The Rules framed under Article 166(3) of the Constitution are in aid to fulfil the
Constitutional mandate as embodied in Chapter II of Part VI. It would be therefore, imperative that
the decisions taken by the State Government meet the requirements of these Rules as well.
If the decision of the Government is not in conformity with the mandate of Article 154 and 166 of
the Constitution as well as the Business Rules framed there under, such decision would not have the
form of a Government decision and it will be a nullity in the eyes of laws. If it is taken otherwise, the
implication would be disastrous. The word ‗convenient‘ as used under Article 166(3) carries a large
meaning and it has to be read in the context of the Government Business. As per Black‘s Law
Dictionary, the term ‗convenient‘ means ‗proportionate‘. The convenient transaction of the business
of the Government would therefore imply that the Business is transacted in a just and opt manner in
keeping with the Business Rules framed and as per the requirements of Article 154. If a decision is
taken by an individual Minister and the Council of Ministers or the Chief Minister has not been a
party to such decision, there is no doubt that the decision of the individual Minister cannot be a
decision of the State Government. The decisions which do not comply with the requirements of
Business Rules would be non est and void ab initio. The aforesaid issue as regards the Rules of
Business came up for consideration before the Hon‘ble High Court in the case of Mr. Manohar
Parrikar v/s State of Goa reported in 2002(5) MLJ 48. The issue in this case was as to whether an
individual Minister can take a decision at his level without the matter being referred to the Council of
Ministers; and the second issue was as to whether the Rules of Business of the Government of Goa
1991 are mandatory or directory in nature. The Hon‘ble High Court whilst dealing with the said issue,
has held as under:
―… 25. If the decision of the Government is not in conformity with the mandate of Articles
154 and 166 of the Constitution as well as the Business Rules framed there under, such decision
would not have the form of a Government decision and it will be a nullity in the eyes of laws. If it is
held otherwise, the implication would be disastrous. The word ‗convenient‘ as used under Article
166(3) carries a large meaning and it has to be read in the context of the Government Business. As per
Compendium 121 Cabinet

Black‘s Law Dictionary, the term ‗convenient‘ means ‗proportionate‘. The convenient transaction of
the business of the Government would therefore imply that the business is transacted in a just and fit
manner in keeping with the Business Rules framed and as per the requirements of Article 154. If a
decision is taken by an individual Minister and the Council of Ministers or the Chief Minister has not
been a party to such a decision, there is no doubt that the decision of the individual Minister cannot
be a decision of the State Government. The decision which do no comply with the requirements of
Business Rules could non est and void ab initio. …‖
The said Judgement was carried over to the Honourable Supreme Court of India in Special Leave
Petitions filed by various aggrieved persons. The Honourable Supreme Court of India in the said case
which is MRF Ltd. v Manohar Parrikar & Ors. Reported in2010 11 SCC 374 whilst upholding the
Judgement of the Hon‘ble High Court, has held as under:
―…90. Before the High Court as also before us, it was contended by the appellants herein,
that the Rules framed under Article 166(3) are only directory in character and failure to comply with
them does not vitiate the decision taken by the State Government. The High Court after considering
the various Judgements cited before it, has repelled the said contention to hold that the said Rules are
mandatory and non-compliance thereof would, be disastrous. The reasoning adopted by the High
Court to arrive as such a conclusion is sound and in accordance with the constitutional mandate. The
decisions of the State Government have to be in conformity with the mandate of Articles 154 and 166
of the Constitution as also, the Rules framed there under as otherwise, such decision would not have
the form of a government decision and will be a nullity.
92. As observed by us earlier, these observations apply equally to the case on hand and in light of this
view, we have no difficulty in holding that the Business Rules framed under the provisions of Article
166(3) of the Constitution are mandatory and must be strictly adhered to. Any decision by the
Government in breach of these unless will be a nullity in the eye of the law. It is in this legal
background that the issues raised before us have to be dealt with. …‖
From the aforesaid position it is amply clear that the Rules of Business are mandatory in nature
and non-compliance thereof would vitiate the decision itself and that the decision would be void ab
initio and a nullity in the eyes of Law.
Rule 7 of the Rules of Business of the Government of Goa 1991 specifically provide that unless
the case is fully covered by the power to sanction expenditure or to appropriate or re-appropriate the
funds conferred by any general or special Orders made by the Finance Department, no Department
shall without the previous concurrence of the Finance Department, issue any Orders mentioned
therein. The wordings of Rule 7 are mandatory in nature. Rule 9 of the Rules of Business specifically
provides that subject to the Orders of the Hon‘ble Chief Minister under Rule 10, all cases referred to
in the Schedule shall be brought before the Council of Ministers in accordance with the Provisions
contained in this Chapter. Proviso to Rule 9 reads as under:
―… Provided that no case in regard to which the concurrence of the Finance Department is
required under Rule 7 shall, save in exceptional circumstances and under the Direction of the
Chief Minister, be discussed by the Council unless the Finance Minister had the opportunity
of considering it. …‖
The proviso therefore provides, that only in exceptional circumstances and that too, under the
Directions of the Hon‘ble Chief Minister, that the issue can be discussed at the Council of Ministers,
in regard to which, the concurrence of the Finance Department is required unless the Finance Minister
has had the opportunity of considering it.
Rule 27 of the Rules of Business contemplate that the Finance Department shall be consulted in all
cases in which its previous concurrence is necessary under these Rules. Rule 28 thereof contemplates
that when the Finance Department is consulted under the Rules, the views of that Department shall be
brought on to the permanent record of the Department to which the case belongs and shall for a part of
the case. It is pertinent to mention here that Rules 27 and 28 form a part of Chapter III containing
Rule 9 as well, the relevant portion of which has been underlined hereinabove.
Compendium 122 Cabinet

FINANCIAL CONSULTATION MANDATORY

In the case of Haridwar Singh v. Bagun Sumbrui and others, [(1973) 3 SCC 889] the Honourable
Supreme Court of India had an occasion to deal with such issues and more particularly, the
implications of non-compliance of Business Rules as regards consultations with the Finance
Department. In paragraphs 14 and 15 of the said Judgement, the Apex Court observed:-
―… 14. Where a prescription relates to performance of a public duty and invalidates acts done
in neglect of them would work serious general inconvenience or injustice to persons who
have no control over those entrusted with the duty, such prescription is generally understood
as mere instruction for the guidance of those upon whom the duty is imposed.
15. Where however, a power or authority is conferred with a direction that certain regulation
or formality shall be complied with, it seems neither unjust nor incorrect to exact a rigorous
observance of it as essential to the acquisition of the Right of Authority.‖
The apex Court further went to observe in Paragraph 16 thus:-
―Further, Rule 10(2) makes it clear that where prior consultation with the Finance Department
is required for a proposal, and the Department on consultation does not agree to the proposal,
the Department originating the proposal can take no further action on the proposal. The
cabinet alone would be competent to take a decision.
When we see that the disagreement of the Finance Department with a proposal on consultation
deprives the Department originating the proposal of the power to take further action on it, the only
conclusion possible is that prior consultation is an essential pre-requisite to the exercise of the power‖.
These observations were made while examining the Business Rules framed by the State of Bihar
under Article 166(3) of the Constitution and they must equally apply in the instant case as well. The
aforesaid decision in no equivocal terms, makes it clear that only when the Finance Department upon
consultation, does not concur, it is only in that event that the matter can be placed before the Cabinet
with respect to the cases mentioned in the Schedule. In the case of Shalby Ltd., v/s State of Goa
reported in 2011 6 BCR 866, it has been held as that the Rules of Business of the Government of Goa
1991 are mandatory in nature and the Hon‘ble High Court at paras 27 and 28 has held as under:
―… 27. After considering that the Respondents have accepted the terms of the Letter of Intent
reproduced above, there is a little doubt that a concluded contract can be said to have come into
existence even though the formal execution of the Concession Agreement remained. It was fairly
accepted by the Learned Advocate General that Respondent No.2 could not have backed out after
issuing the Letter of Intent to the Respondent No.3 so that the contract may be given to any other
bidder without incurring any liability. In any case, there is no doubt whatsoever that whether the
Letter of Intent is treated as a concluded contract or not, it is certainly a proposal within the meaning
of Rule 7(2) of the Business Rules. As far as the Business Rules are concerned, vide Rule 7, no
Department is entitled to issue any Order which may have financial bearing, whether involving
expenditure or not without previous concurrence of the Finance Department. Thus the decision of the
PAC dated 7/6/2011, to award the work to the Respondent No. 3, is clearly an order which has a
financial bearing within the meaning of section 7(1)(d) of the Business Rules above. Therefore it was
necessary for the Respondents to have obtained the previous concurrence of the Finance Department
before the issue of the Order and the Letter of Intent in pursuance of the Order. In any event,
assuming that the issuance of the Letter of intent and its acceptance is not a concluded contract, it is
undoubtedly a proposal, which has a financial bearing.
28. It is well settled in a recent Judgement of the Supreme Court in M/s. M.R.F. Ltd. & Anr. Vs.
Manohar Parrikar & Ors. 2010(4) Bom. C.R. 1(S.C.) 2010 DGLS (soft) 261 2010 AIR S.C.W. 5742
that Rule 7(2) of the Business Rules, requires the concurrence of the Finance Department as a
condition precedent. The Supreme Court has observed as follows:
Compendium 123 Cabinet

53. …From a combined reading of the Provisions of Rules 7,3 and 6 of the Business Rules of
the Government of Goa, the conclusion would be irresistible that any proposal which is likely to be
converted into a decision of the State Government involving expenditure or abandonment of revenue
for which there is no provision made in the Appropriation Act or an issue which involves concession
or otherwise has a financial implication on the State is required to be processed only after the
concurrence of the Finance Department and cannot be finalized merely at the level of the Minister in
charge. ...‖
Recently however, it has been noticed more particularly before the Hon‘ble High Court in the
cases that the then Advocate General appearing on behalf of the State, has made submissions on
behalf of the State that consultation with the Finance Department, is not required with respect to the
cases mentioned in the Schedule and the said case can be brought directly before the Cabinet for its
decision. However, this proposition of Law does not appear to be the correct position. However, this
proposition of Law does not appear to be the correct position in Law if Rules 7,9,10, 27 and 28 are
read together. A reading of all the aforesaid Rules makes it abundantly clear that in all cases, the
Finance Department is required to be consulted. The issue can however, be brought before the Cabinet
only if the Finance Department does not concur. The import is that consultation with the Finance
Department is mandatory and which has been so held by the Honourable Supreme Court of India in
the above referred Judgement in the case of Harinder Singh. However, in the recent Judgement in the
case of Mr. Prakash B. Sardessai v. Secretary, Ministry of Health, Government of Goa reported in
Manu/MH/1062/2011 it was argued by the then Advocate General appearing on behalf of the State of
Goa, that the consultation with the Finance Department is not mandatory and the Council of Ministers
can directly take up the issue without consultation with the Finance Department. From a reading of
the said case, it appears that all the Provisions of the Rules of Business of the Government of Goa
1991, were not cited before the Hon‘ble High Court by the Advocate appearing for the Petitioners and
it appears that the case was not properly argued by the Advocate appearing for the Petitioners. In this
Judgement, it has been held as under:
―… There is no doubt that this matter involves a proposal involving an important change in the
Policy of Practice and shall thus squarely cover under Clause (9) above. There is thus, no merit in the
contention that the matter was not brought properly before the Cabinet i.e. through the Finance
Department. It is therefore clear that the Chief Minister who is also the Finance Minister, was
empowered to bring up this matter before the Council of Ministers. …‖
However, on a combined reading of all the Provisions of the Rules of Business of the
Government of Goa 1991, and the Judgement of the Hon‘ble Supreme Court of India in the case of
Harinder Singh, the contentions raised by the State before the Hon‘ble High Court in the case of
Prakash Sardessai do not appear to be well founded. The Law laid down by the Hon‘ble High Court in
the case of Prakash Sardessai, with utmost respect, does not lay down the correct position of law as all
the Provisions of Law more particularly, the relevant Rules of the Rules of Business of the
Government of Goa 1991, appear to have been not cited before the Hon‘ble High Court.
These Rules of Business of the Government of Goa 1991 are mandatory in nature and have been
framed under Article 166 of the Constitution of India. These Rules are required to be followed; and a
Decision or Order taken in breach of these Rules is null and void. What is more relevant to be
mentioned here in Rules 46 of the Rules of Business of the Government of Goa 1991, which casts the
responsibility on the Chief Secretary and the Secretary of the concerned department for careful
observations of these Rules; and when there is any material departure from these Rules, it is in fact,
the duty of the Chief Secretary and the Secretary of the department concerned, to personally bring it
to the notice of the Minister in charge, the Chief Minister and the Governor.
In the light of the aforesaid, the Industrial Policy earlier decided, may be reviewed now when the
new Policy is to be taken up for determination and finalization.
The aforesaid is the legal position as regards the mandatory observance of the Rules of Business
of the Government of Goa 1991 and this legal position should be brought to the notice of all the
persons concerned including the Ministers, Chief Secretary and other Secretaries so that the Rules of
Business of the Government of Goa 1991 are observed in letter and spirit. In a society governed by
Compendium 124 Cabinet

the Rule of Law, it is the Law that should prevail and all the conduct of the business of the
Government should be in accordance with Law.
This note may therefore be circulated to all the concerned persons so that they are abreast with
the legal position as regards the mandatory nature of the Rules of Business of the Government of Goa
1991 and the way the Government should conduct its business in accordance with the Rules of
Business of the Government of Goa 1991.
forwarded with Compliments
this 7th day of April 2012
Sd/-
ATMARAM N.S. NADKARNI
ADVOCATE GENERAL
_____
General Administration Department
File No.17/1/2000-GAD-II/7548 Dated: 10/05/2012
CIRCULAR
Inspite of repeated instructions issued in the past it has been noticed that the Cabinet Notes are not
submitted to General Administration Department in time for placing before the Council of Ministers
for consideration. As per Rule 15 (3) read with Rule 13 of the Rules of Business of the Government of
Goa, 1991, the proposals to be discussed in the meeting of the Council of Ministers have to be
circulated to the Ministers atleast two (02) days before the date of the Cabinet meeting.
It has been observed that in the recent past Cabinet notes from departments are not received in time
in the G.A.D. At times the G.A.D. had to circulate the Agenda Notes on the day of the Cabinet
Meeting.
Further, Rule 11 deals with the procedure for consideration of an item by circulation. Detailed
instructions in this regard have been issued vide Circular No.23/1/91-GA&C dated 22nd March, 1993,
a copy of which is enclosed herewith for strict compliance.
It is also decided that the Meeting of the Council of Ministers shall be held on every Wednesday at
12.00 noon of the week and if for any reasons not held on Wednesday than the same shall be held on
the next day i.e. on Thursday at 11.30 a.m.
In view of above, all Secretaries/HOD‘s should ensure that Cabinet notes to be placed before the
Council of Ministers are sent to G.A.D. latest by every Friday by 3.00 p.m. so that the same can be
circulated by Monday afternoon after completing the due procedure. If the same is not received by the
stipulated time, the said item will not be placed before the Council of Ministers in the meeting of that
week. Similarly, all Secretaries shall personally ensure compliance of the provisions of Rule 11 when
any item is to be considered by the Council by circulation.
Encl. As above Sd/-
(S.K. Srivastava)
Chief Secretary

CHECKLIST FOR SUBMISSION OF NOTE FOR CABINET AND FILES

CONTAINING THE MEMORANDUM FOR CIRCULATION.
1. The Memorandum should be submitted to General Administration Department, Section II as
required under Rule 9 of the transaction of Business Rules, 1991.
2. The Memorandum should mention the subject, name of the Minister and Secretary in charge.
Similarly ―SECRET‖ should be inscribed on the Memorandum on the left hand side. The
date should be inscribed on the left hand side of the Memorandum, below the address of the
Department on the first page. The subject matter shall give a brief gist of the proposal
contained in the Cabinet Note.
Compendium 125 Cabinet

3. The proposal involving financial implications should be shown to the Finance Department
and the opinion and concurrence of the Finance Department should be incorporated in the
Cabinet Note.

4. If the proposal involves any financial implications on the plan side ―advice‖ of the Planning
Department should be obtained and incorporated in the Memorandum.
5. Proposals involving legal issues should be put up in consultation with the Law Department
(Legal) and their opinion recorded in the Note.
6. Proposals involving creation/revival/up-gradation/abolition of post/posts should be referred to
Administrative Reforms Department and their opinion /recommendation should be
incorporated in the Cabinet Note.
7. Like – wise proposals involving matters related to framing/amendment of service Recruitment
Rules should be shown to the Personnel Department and their opinion recorded.
8. If the subject of the Cabinet Note has been discussed in the Cabinet meeting on an earlier
occasion, the memorandum should clearly indicate the decision taken earlier and the date of
such decision.
9. The approval of the Minister in charge and the Chief Minister should be obtained for placing
any matter before the Council of Ministers.
10. All Cabinet Notes should route through the Secretary to the Council i.e. the Chief Secretary
for its approval of the concerned Administrative Minister and the Chief Minister.
11. The Cabinet Note should contain a draft Resolution for consideration of the Council of
Ministers.
12. The Cabinet Notes which needs to be placed among the Council of Ministers for their
consideration in the Cabinet Meeting should be submitted to the General Administration
Department , Section, (II), atleast 48 hours in advance of the ensuing Meeting (excluding
Saturdays and Sundays) as required under the Rules of Business, 1991.
13. All Cabinet Notes containing 40 copies should be submitted to the General Administration
Department (Section II) in sealed cover with a covering letter addressed to Under Secretary
(GA-II).
14. In respect of files to be submitted for approval by Circulation, only the files which have been
directed by the Hon‘ble Chief Minister for circulation will have to be circulated. However the
Memorandum placed in the file for circulation should be in accordance with the instructions
issued from S.No.2 to 11.
_____

General Admn. Department

No.17/1/2000-GAD Dated: 30-09-2008
CIRCULAR
Sub.: Procedure for submission of Note for Cabinet and file for approval by Circulation.

It has been observed by Secretary to Council i.e. Chief Secretary, that inspite of several
instructions issued in respect of the procedure for submission of Note for Cabinet, HODs do not
follow the procedure laid down in this Department‘s Circular of even number dated 25.07.2008.
All Secretaries/HODs are therefore, once again requested to strictly adhere to the instructions
issued in the checklist while preparing and submitting the Cabinet Notes through the Secretary to the
Council i.e. the Chief Secretary for its approval of the concerned Administrative Minister and the
Hon‘ble Chief Minister (checklist enclosed).
All Secretaries/HODs shall be held personally responsible for non-compliance of the
instructions issued in the checklist.
This issues with the approval of the Government.
Compendium 126 Cabinet

Sd/-
(Hanumant T. Toraskar)
Under Secretary (GA-II)
_____
General Administration Department
No. 17/1/2000-GAD Dated:- 25-07-2008

CIRCULAR
Sub:- Procedure for submission of Note for Cabinet and file for approval by Circulation.
It has been observed by Secretary to Council i.e. Chief Secretary, that inspite of several
instructions issued in respect of the procedure for submission of Note for Cabinet, HODs do not
follow the procedure laid down in this Department‘s Circular of even number dated 09.03.2007.
All Secretaries/HODs are therefore, requested to strictly adhere to the instructions issued in
the checklist while preparing and submitting the Cabinet Notes for approval of the Hon‘ble Chief
Minister (checklist enclosed).
All Secretaries/HODs shall be held personally responsible for non-compliance of the
instructions issued in the checklist.
This issues with the approval of the Chief Secretary.
Sd/-
(Hanumant T. Toraskar)
Under Secretary (GA-II)
Encl:- Checklist

CHECKLIST FOR SUBMISSION OF NOTE FOR CABINET AND FILES

CONTAINING THE MEMORANDUM FOR CIRCULATION.
1. The Memorandum should be submitted to General Administration Department, Section II as
required under Rule 9 of the transaction of Business Rules, 1991.
2. The Memorandum should mention the subject, name of the Minister and Secretary in charge.
Similarly ―SECRET‖ should be inscribed on the Memorandum on the left hand side. The date should
be inscribed on the left hand side of the Memorandum, below the address of the Department on the
first page. The subject matter shall give a brief gist of the proposal contained in the Cabinet Note.
3. The proposal involving financial implications should be shown to the Finance Department
and the opinion and concurrence of the Finance Department should be incorporated in the Cabinet
Note.
4. If the proposal involves any financial implications on the plan side ―advice‖ of the Planning
Department should be obtained and incorporated in the Memorandum.
5. Proposals involving legal issues should be put up in consultation with the Law Department
(Legal) and their opinion recorded in the Note.
6. Like-wise proposals involving matters related to framing/amendment of service Recruitment
Rules should be shown to the Personnel Department and their opinion recorded.
7. If the subject of the Cabinet Note has been discussed in the Cabinet meeting on an earlier
occasion, the memorandum should clearly indicate the decision taken earlier and the date of such
decision.
8. The approval of the Minister in charge and the Chief Minister should be obtained for placing
any matter before the Council of Ministers.
9. All Cabinet Notes should route through the Secretary to the Council i.e. the Chief Secretary
for its approval of the concerned Administrative Minister and the Chief Minister.
Compendium 127 Cabinet

10. The Cabinet Note should contain a draft Resolution for consideration of the Council of
Ministers.
11. The Cabinet Notes which needs to be placed among the Council of Ministers for their
consideration in the Cabinet meeting should be submitted to the General Administration Departments,
Section (II), atleast 48 hours in advance of the ensuing Meeting (excluding Saturdays and Sundays) as
required under the Rules of Business, 1991.
12. All Cabinet Notes containing 40 copies should be submitted to the General Administration
Department (Section II) in sealed cover with a covering letter addressed to Under Secretary (GA-II).
13. In respect of files to be submitted for approval by Circulation, only the files which have been
directed by the Hon‘ble Chief Minister for circulation will have to be circulated. However the
Memorandum placed in the file for circulation should be in accordance with the instructions issued
from S. No. 2 to 10.
_____
General Administration Department
No. 17/1/2000-GAD Dated:- 28-01-2004
CIRCULAR
Sub:- Procedure for submission of Note for Cabinet
It has been observed by Government that most of the Departments do not adhere to the Rules
of the Transaction of Business 1991 while routing the cabinet notes for approval of the Chief
Minister.
Therefore a fresh checklist for submitting cabinet notes is prepare, which is enclosed for
compliance.
All Departments are therefore, requested to strictly adhere to the instructions issued in the
checklist while preparing and submitting the Cabinet Notes for approval of the Hon‘ble Chief
Minister.
All Secretaries/HODs shall be held personally responsible for non-compliance of the
instructions issued in the checklist.
This issues with the approval of the Chief Secretary.
Sd/-
(B. S. Kudalkar)
Under Secretary (GA-II)
Encl:- Checklist

CHECKLIST FOR SUBMISSION OF NOTE FOR CABINET AND FILES

CONTAINING THE MEMORANDUM FOR CIRCULATION.

1. The Memorandum should be submitted to General Administration Department, Section II as

required under Rule 9 of the transaction of Business Rules, 1991.

2. The Memorandum should mention the subject, name of the Minister and Secretary in charge.
Similarly ―SECRET‖ should be inscribed on the Memorandum on the left hand side. The date should
be inscribed on the left hand side of the Memorandum, below the address of the Department on the
first page. The subject matter shall give a brief gist of the proposal contained in the Cabinet Note.

3. The proposal involving financial implications should be shown to the Finance Department
and the opinion and concurrence of the Finance Department should be incorporated in the Cabinet
Note.

4. If the proposal involves any financial implications on the plan side ―advice‖ of the Planning
Department should be obtained and incorporated in the Memorandum.
Compendium 128 Cabinet

5. Proposals involving legal issues should be put up in consultation with the Law Department
(Legal) and their opinion recorded in the Note.

6. Proposals involving creation/revival/upgradation/abolition of post/posts should be referred to

Administrative Reforms Department and their opinion/recommendation should be incorporated in the
cabinet note.

7. Like-wise proposals involving matters related to framing/amendment of service Recruitment

Rules should be shown to the Personnel Department and their opinion recorded.

8. If the subject of the Cabinet Note has been discussed in the Cabinet meeting on an earlier
occasion, the memorandum should clearly indicate the decision taken earlier and the date of such
decision.

9. The approval of the Minister in charge and the Chief Minister should be obtained for placing
any matter before the Council of Ministers.

10. All Cabinet Notes should route through the Secretary to the Council i.e. the Chief
Secretary for its approval of the concerned Administrative Minister and the Chief Minister.

11. The Cabinet Note should contain a draft Resolution for consideration of the Council of
Ministers.

12. The Cabinet Notes which needs to be placed among the Council of Ministers for their
consideration in the Cabinet meeting should be submitted to the General Administration Departments,
Section (II), atleast 48 hours in advance of the ensuing Meeting (excluding Saturdays and Sundays) as
required under the Rules of Business, 1991.

13. All Cabinet Notes containing 40 copies should be submitted to the General Administration
Department (Section II) in sealed cover with a covering letter addressed to Under Secretary (GA-II).

14. In respect of files to be submitted for approval by Circulation, only the files which have been
directed by the Hon‘ble Chief Minister for circulation will have to be circulated. However the
Memorandum placed in the file for circulation should be in accordance with the instructions issued
from S. No. 2 to 11.

______

General Admn. & Coordin. Deptt.

No. 23/1/91-GA/C Dated: 22nd March, 1993.

CIRCULAR
Attention of the Departments is invited to the detailed instructions contained in the circular of even
number dated 6-8-1992 emphasizing that the procedure laid down in rule 11 of the Rules of Business
relating to the approval of the Cabinet by circulation should be strictly followed. It is still observed
that inspite of these instructions, the prescribed procedure relating to approval of Cabinet by
Circulation of Cabinet Notes is not being followed. The provisions of the Rule are therefore discussed
below:
(i) Once a decision is taken by the Department that the case is so urgent that it cannot wait
for the meeting of the Cabinet, a memorandum containing brief facts of the case, the
points for decision and the recommendations of the Minister in charge is to be prepared
by the Department concerned and should be submitted to the Chief Minister through the
Chief Secretary with a view to obtain his orders for circulation of the item in the Council
of the Ministers.
Compendium 129 Cabinet

(ii) While directing that the case shall be circulated, the Chief Minister may also direct that
the Ministers shall communicate their opinion to the Chief Secretary by a particular date.
(iii) If the case is approved by the Chief Minister, the Department to which the case belongs
shall prepare a Memorandum in accordance with rule 11(2) and submit it to the Chief
Secretary who will circulate it to the concerned Ministers. The Memorandum shall also
contain the date before which the Ministers may communicate their opinion.
(iv) If the Minister fails to communicate his opinion to the Chief Secretary by the specified
date, it shall be assumed that he has accepted the recommendations contained therein.
(v) Thereafter, the Chief Secretary shall submit the case to the Chief Minister who may
accept the recommendations and return the case to the Chief Secretary with his orders.
(vi) The Chief Secretary shall thereafter pass on the case to the Secretary concerned for issue
of necessary orders.
All the Secretaries to Government, Heads of Departments and P.S. to Ministers should ensure
that the procedure discussed above is strictly adhered to by all the concerned.
Sd/-
(P.S. Bhatnagar)
Chief Secretary
_____
Compendium 130 Car/Scooter Advance

CAR/SCOOTER ADVANCE
Compendium 131 Car/Scooter Advance

Finance Department
Finance (Debt Management) Division
No. 2/5/2010-Fin (DMU) Dated: 16/03/2011

ORDER
Sub.: Detailed procedure regarding forwarding of applications and sanction of Motor Car
Advance (MCA).
(1) Government employees desirous of availing Motor Car Advance facility Scheme should
submit their applications in the prescribed form to their respective Head of Department. Employees on
deputation or Foreign Service should apply for the advance to the Head of their parent Department
through the District Head of the Office.

(2) Along with the application form, they should also furnish full information in the form
prescribed for MCA under Government rules in Form VI appended to the compendium of Rules on
Advances (herein after referred to as the ―Compedium‖ along with quotation from the authorized
Motor Car Dealer or the company of their choice. Agreement and Mortgage Bond in Form III and IV
appended to the Compedium (with other documents as required under MCA Rules)

(3) The Head of Department, after exercising the necessary checks under the Government MCA
Rules, shall accord sanction for payment of MCA to the Government servant concerned subject to
maximum limit. The head of Department shall ensure that the vehicle purchased is as per brand and
model indicated in the quotation.

(4) The Head of Department shall also ensure that surety Bond is Prescribed form is obtained in
the case of Temporary Government servants.

(5) Head of Department shall forward the sanction order in duplicate along with copy of
quotation from authorized dealer to the Director of Accounts for verification and countersignature of
the Director of Accounts.

(6) After receipt of sanction order duly countersigned by the Director of Accounts, the Head of
Department shall forward the same to the Bank of India for release of advance.

(7) On receipt of the sanction orders alongwith relevant documents and after execution of
documents by the concerned employee the Bank of India shall release the loan amount recommended
by the Head of Department by drawing a cheque in favour of the dealer as mentioned in the sanction
order and send it to the Head of the office concerned.

(8) After release of advance, the Government Servant shall submit the cash receipt/sale letter
alongwith attested photocopy of Registration Certificate of Motor Car with endorsement of
hypothecation to the Bank of India within thirty days from the date of drawal of advance.

(9) The Bank of India shall send intimation to the Director of Accounts regarding pre-equated
monthly installment to be paid and the recovery of equal monthly installments in respect of all loanees
concerned.

By order and in the name of

The Governor of Goa
Sd/-
Anupam Kishore, Addl. Secretary (DMU)
Government of Goa

______
Compendium 132 Car/Scooter Advance

Finance Department
Finance (Debt Management) Division
No. 2/5/2010-Fin (DMU) Dated: 16/03/2011
ORDER
Sub:- Procedure for effecting recoveries towards Motor Car Advances (MCA) provided to
Government employees.
Government has introduced the scheme of loan facility for purchase of motor car to State
Government employees through the Bank of India.
The following procedure for watching and effecting recoveries towards the loan:-
(1) The Dy. Director of Accounts (Loans & Advances Section) (DDA) (L&A) in the Directorate
of Accounts, Panaji, has been nominated as the Authority for watching and accounting recoveries
from Government employees towards Motor Car Advance availed by them through the Bank of India,
Panaji and arranging repayments of the dues to the Bank regularly.
(2) Whenever a sanction is accorded by the Head of the Department for release of the MCA
through BOI, a copy of the sanction order is to be invariably endorsed to the Dy. Director of
Accounts (L&A section) in all cases, including Gazetted Officers. Head of Department shall be fully
responsible for scrutiny of applications from the employees for availing of loan from the Bank of
India.
(3) As and when the BOI releases the loan amounts to the individual loanees based on the
sanction orders, the Dy. Director of Accounts (L&A) will open individual ledger accounts indicating
the sanction of the Department, the particulars of the loan released by the BOI viz, total amount of the
loan sanctioned, month from which recovery will start, monthly installment of principal and interest
recoverable under MCA Rules, monthly interest/installment.
(4) The BOI may furnish to the Dy. Director of Accounts (L&A), a monthly statement of
payments such as pre EMI due in respect of the loans granted by them under the scheme by fifteenth
day of the month preceding the month in which the repayment is to be credited to the BOI.
(5) The Drawing and disbursing Officers should, after the loan has become due for repayment in
accordance with the provisions laid down in the sanction order, the recoveries towards principal from
the monthly salary of concerned loanees working under them. They may indicate these recoveries
alongwith Treasury deductions like Income Tax, Professional Tax, etc., under the Head ―Bank of
India Advance‖ in the pay bills and enclose separate recovery schedules distinctly named ―Schedule
of recovery of principal of BOI MCA advance and shall be classified under the recovery Head of
Account ‗8443 – Civil Deposits – 03 – BOI (MCA) – 106 – Personal Deposits – 01 – Personal
Deposits of Deputy Director of Accounts / Loans and Advances‘. The same procedure may be
followed in case of recoveries of installment towards interest later.
(6) In respect of Gazetted Officers who are self drawing Officers, necessary recoveries may be
effected in their pay bills and shown distinctly under the head indicated above. Such pay bills should
be accompanied by the relevant schedules invariably. The DDO concerned should ensure that
recoveries are started according to prescribed schedule.
In respect of Government employees working on deputation on Foreign Service terms and
conditions, the foreign employers may send a local cheque/DD in favour of the Director of
Accounts/Dy. Director (L&A) not later than 5th of the following month in settlement of amount
recovered towards MCA alongwith the necessary recovery schedules who will in turn deposit the said
amount in the BOI.
(7) In respect of other Government employees, the Director of Accounts will compile the amount
as is being done at present in HBA Cases and he shall arrange to deposit the recoveries of MCA in the
PDA/ (Personal Deposit Account) to be opened in the name of Deputy Director of Accounts/Loans
and Advances.
(8) The Director of Accounts shall open a Personal Deposit Account in the name of the Deputy
Director of Accounts/Loans and Advances in the accredited bank, State Bank of India, Panaji, and
Compendium 133 Car/Scooter Advance

operate it through Treasury Office, Panaji, as per the set procedure. The cheques/D.D.‘s received from
foreign employer shall also be credited immediately on receipt in the said account. The accretion in
the P.D.A shall be utilized only for the purpose of making payments to BOI towards repayment of
loan sanctioned towards MCA to Government employees.
(9) (a) As soon as cheque‘s/DD‘s Recovery Schedules are received in this office of the Director
of Accounts from all the Treasuries and Foreign Employer, it shall be verified that the total of all the
Schedules tally with the amount of all the cheque‘s/DD‘s Recovery Schedule received. In case of any
discrepancy between totals of cheque‘s/DD‘s and recovery schedule, immediate action may be taken
by the concerned Head of Dept./Head of Office/Director of Accounts for correcting the schedule or
for rectification of discrepancies. With reference to the recovery schedules received with the
cheques/DD‘s recovery schedule, the Director of Accounts will arrange for posting of the individual
accounts of all the loanees and work out the total of such difference. He may also arrange to verify
whether there are any cases of non-recovery of the loan installments.
(b) For the first month of the repayment of loan to BOI, the Director of Accounts may draw a
cheque for the entire amount demanded by BOI by debiting to Budget Head ‗2075 – Miscellaneous
General Services – 800 – Other Expenditure – 02 – Subsidy/MCA to Govt Servants – 33 –
subsidies under Demand No.08‘. The total amount so credited to bank account may be arranged to
be transferred to the account of BOI by not later than 10th of the following month.
(c) For the subsequent months he may draw a cheque for the amount representing the difference
between the total dues demanded by BOI for the month and the amount already recovered and
available the bank account, credit the difference amount to his Bank account. The total amount
available thereafter may be arranged to be transferred to the account of BOI by the due date with a
schedule of repayment indicating the loan repayment credited to BOI as against each loanee.
(10) In addition to the Director of Accounts, the Head of Department shall also maintain individual
accounts of loan sanctioned by them and released by the BOI and the amounts recovered from the
employees under the Government MCA Rules, in respect of the loanees working in their
Departments. The Head of Offices shall furnish every month to their Head of Departments the
statements of loan amount drawn and of recoveries towards BOI advance effected under MCA Rules
and in respect of the staff working in their office and other Gazetted Officers. In respect of employees
on Foreign Service, the Head of Department may obtain such particulars from the foreign employer.
The Head of Department may arrange for periodical reconciliation of the figures in their records with
those in the books of the Director of Accounts and furnish a Certificate of Reconciliation to the
Finance Department Half yearly/yearly by 10th April of the year.
(11) Procedure to be followed in case of transfer etc.
If a State Government Employee (non-Gazetted or Gazetted) who has obtained a loan under BOI
this Scheme is transferred from one office to another or on deputation, the Head of the Office shall
send full particulars of the amount of the loan sanctioned; amount recovered; amount outstanding
alongwith particulars of sanction order and the release order of the BOI, to the Head of Offices under
whom the employee is transferred. The information may be furnished in the form prescribed by the
Director of Accounts and copies thereof may be endorsed to the DDA (L&D), BOI and the Head of
new Department concerned. In respect of Gazetted Officers who are self drawing Officers, the
particulars are to be furnished on the L.P.Cs issued by DDA (gazette section and copy sent to
respective DDA (Gazetted Section) under whose jurisdiction the Government employee is transferred.
(12) Cases of cessation from service due to death or otherwise:-
In case of a Government servant who has availed a Motor Car Advance under this Scheme and who
ceases to be in Government service due to death while in service or any other reason, the fact may be
intimated to the DDA (L&D), Head of Department and to the Bank of India, so that necessary action
can be taken to recover the outstanding amount due towards the principal amount and interest thereon.
Before recommending/sanctioning loans for Motor car advances to the Government employees under
Bank of India, the Head of Department shall scrutinize the applications with utmost care to ensure that
the repayment schedule is correctly fixed, taking into consideration the number of years of service left
for the employees, their repaying capacity. In case any excess amount is sanctioned to the employees,
Compendium 134 Car/Scooter Advance

the Head of Department shall be solely responsible including the responsibility of recovery of excess
advance sanctioned to the Government employee.
(13) Communication of balances to the individual loanees:-
The D.D.A (L&A) shall, at the end of each financial year, furnish to every loanee, a statement of
balances in the form indicated below:
(i) Name of the Government Employee
(ii) Designation
(iii) Amount of loan sanctioned by the Bank of India
(iv) Total amount recovered under Government MCA Rules
(v) Balance amount on 31st March.
Lower portion of the form may be perforate so that, it may be returned to the Dy. Director of
Accounts (L&A) with the acceptance or otherwise recorded by the employee concerned.
(14) The DDA (L&A) may review every quarterly all the cases and ensure that in respect of all
loanees where the amounts due to the Bank of India, have been settled, recoveries from pay and
allowances of the loanees under MCA Rules, are not omitted to be made or unduly delayed. Persistent
correspondence may be resorted to in cases of defaults unduly carried forward.
By order and in the name of
The Governor of Goa
Sd/-
(Anupam Kishore), Addl. Secretary (DMU)
Government of Goa
No.
Office address
Dated:-

Read :- Notification No.____________ dated ____________

Sub: Sanction of Motor Car Advance to Shri/Smt _____________
Office address _________________________
ORDER

Sanction is hereby accorded to grant an advance of Rs.______________

(Rupees________________________________) to Shri/Smt. ____________________ office address
_____________________________ subject to the conditions specified below:

1. Name of the loanee and address

2. Basic pay of the loanee (PB+GP)
3. Date of Superannuation
4. Amount of Advance
5. Actual cost of vehicle
6. Name of the Financial Institution Bank of India, Panaji
7. Preliminaries to be fulfilled before The original documents in respect of sanction of
drawing loan amount loan has been obtained and kept in this office
8. Office to get the necessary documents The HOD
9. Rate of Interest 11.50% p.a.
10. No. of installments in which principal
amount to be repaid (maximum 200
monthly installment)
11. No. of installments in which interest
amount to be paid
12. Commencement of 1st recovery
Compendium 135 Car/Scooter Advance

13. Officer responsible to maintain detailed

accounts and watch the recovery
14. GPF Account No.
15. Head of Account to which recoveries to 8443 – Civil Deposits
be classified 03 – Bank of India (M.C.A)
106 – Personal Ledger Account
01 – Personal Ledger Account / L&A
16. Name of the dealer in whose favour
cheque to be issued
17. Other details recovery 1. The loanee has executed an Agreement in
Form III
2. The Loanee should submit the cash receipt
alongwith attested photocopy of Registration
Certificate of Motor Car to the Head of
Department within one month from the date of
drawal of advance
18. Process charges/prepayment penalty As per MOU with the Bank of India
HEAD OF DEPARTMENT

To,
Name of Loanee & Office Address
Copy to:
1. The Director of Accounts, Panaji, Goa
2. The Bank of India, Panaji-Goa
3. The Sr. Dy. Accountant General (Audit), Alto, Porvorim, Goa
4. Office file
5. Grand file
______
Finance Department
Finance (Debt Management) Division
No. 2/5/2010-Fin (DMU) Dated:- 16/03/2011
NOTIFICATION
Sub.: Extension of facilities for Motor Car Advance to State Government Employees through
Bank of India.

Preamble

Motor Car Advance (MCA) to the State Government Employee is at present met from State Budget
Allocation. However, due to constraint on resources, it has not been possible to provide adequate
allocation to satisfy the demands of Government employees towards MCA. The State Government,
therefore, negotiated with the Bank of India for advancing loans to the interested Government
Employees for purchase of Motor Car. In this regard, the Bank of India has agreed for giving loans to
the Government Employees for the purpose.

(1) Effective from 1st March, 2011, the advances for purchase of Motor Car to Government
Employees will be disbursed by the Bank of India, upto an aggregate amount/limit of Rs.40.00 crores
(Rupees Forty Crores only). The loans will be disbursed on applications by the individual
Government employees to their respective Head of Department. The loan will be sanctioned by the
Head of Department as per Rules of Government. The loans will be secured by hypothecation of the
Motor Car duly endorsed on the registration certificate of the Motor Car. The State Government will
hold the hypothecation in the name of the Bank of India.
Compendium 136 Car/Scooter Advance

(2) The rate of interest payable on MCA shall be @11.50% p.a. The maximum MCA admissible
will be Rs.5.00 lakhs or the cost price of the Motor Car, whichever is less. The advance for purchase
of motor car shall be repaid in full in monthly installment by way of salary deduction within a period
not exceeding 200 equal monthly installments. The recovery of the advance will commence from the
month succeeding the month of disbursement of loan by the Bank.
(3) Subject to the above, the advances will be regulated by the MCA Rules.
(4) Detailed procedure regarding forwarding of application and sanction of loan, etc. is given in
the Order.
Sd/-
Anupam Kishore,
Addl. Secretary (DMU)
______
Finance Department
Finance (Exp.) Department
No.7/1/2007-FIN(EXP)(1) Dated : 10/08/2007
Read: Notification No. 7/1/2007-FIN(EXP)(1) dated 29-03-2007
CORRIGENDUM
In the Government Notification No.7/1/2007-FIN(EXP)(1) dated 29/03/2007, Sr. No.1 may
be substituted to read as follows:
1) The Car Loan/Advance eligibility will be maximum to the extent of Rs.5.00 lakhs or 55 times
the Basic Pay + Dearness Allowance whichever is lower.
2) All other conditions remain unaltered.
By order and in the name of
Governor of Goa
Sd/-
Shrikant M. Polle,
Under Secretary (Fin-Exp.)
______
Finance Department
Finance (Exp.) Department
No. 7/1/2007-FIN(EXP)(1) Dated : 29/03/2007
Read: O. M. No. 12/(1)/E. II(A)/2004 dated 8/10/2004 Circulated vide even number
dated 22/12/2004

NOTIFICATION
The Government of Goa is pleased to amend G.F.R. 193 and G.F.R. 199(1) under which the
advance for purchase of Motor car is granted to the Government Employee as given below:-
1) The Car Loan/Advance eligibility will be Rs.5.00 lakhs or 25 times the basic pay + Dearness
pay whichever is lower.
2) There will be no limit on the basic pay.
3) This will apply for purchase of new car only.
4) Payment will be made directly to authorized dealer/supplier and not to the employee.
Difference amount, if any, has to be borne by the employee concerned.
5) The vehicle purchased has to be mortgaged to the Government.
This will come into force w.e.f 1st April, 2007.
By order and in the name of
Governor of Goa
Sd/-
Shrikant M. Polle,
Under Secretary (Fin-Exp.)
_____
Compendium 137 Car/Scooter Advance

Finance (Expenditure)
3/3/79-Fin(Exp)(Part File) Dated: 22/12/2004

A copy of the under mentioned paper is forwarded for information and necessary action to:
1) All Heads of Department
2) All Secretariat Department

Government is pleased to make it applicable to the employees of this State Government

Sd/-
Shrikant M. Polle,
Under Secretary (Fin-Exp.)

Ministry of Finance
Department of Expenditure
F. No. 12(1)/EII(A)/2004 Dated : 08/10/2004

OFFICE MEMORANDUM
Subject:- Revision in eligibility limits and quantum of various advances following merger of
Dearness Allowances (DA) with Basic Pay.

The undersigned is directed to say that following the merger of 50% of Dearness Allowance with
Basic Pay vide this Department‘s O.M. No.105/1/2004-IC, dated 1-3-2004, it has been decided to
amend the existing provision of Rule 193, Rule 199, Rule 211, Rule 212, Rule 236 and Rule 263 of
General Financial Rules (GFRs), 1963 – relating to advances for purchase of Motor Car, Personal
Computer, Motor cycle/Scooter/Moped/Bicycle and advances for festival and for providing
immediate financial relief to the families of Government servants who die in service, as per the
amendments enclosed.
2. These orders will take effect from the date of issue. The cases where the advances have been
sanctioned under the provisions of earlier rules or in terms of this Department‘s O.M. dated 1-3-2004
mentioned above, need not be re-opened.
3. In so far as persons serving in Indian Audit and Accounts Department are concerned, these
orders issue in consultation with the Comptroller and Auditor – General of India.
4. All the Ministeries/Departments are requested to bring the amendments to the notice of all its
attached and subordinate offices for their information.
Sd/-
(R. K. Arora), Director
AMENDMENTS TO GENERAL FINANCIAL RULES, 1963
CHAPTER 14 – ADVANCES TO GOVERNMENT SERVANTS
Motor Car and Motor Cycle/Scooter/Moped Advance
Rule 193
In Rule 193-
(a) In Clause (ii) relating to the condition of eligibility for Motor Car Advance, for the words
and figure ‗Basic Pay is Rs.10,500 (Rupees ten thousand five hundred) per month or more,‘ the
words and figure ―Basic Pay and Dearness Pay taken together is Rs.15,750 (Rupees fifteen
thousand seven hundred fifty) per month or more‖, shall be substituted.
(b) In Clause (iii) relating to the conditions of eligibility for Motor Cycle/Scooter/Moped
Advance, for the words and figure ―Basic Pay is Rs.4,600 (Rupees four thousand six hundred)
per month or more, the words and figures ―Basic Pay and Dearness Pay taken together is
Rs.6,900 (Rupees six thousand nine hundred) per month or more‖, shall be substituted.
RULE 199 (1) & (2)
Compendium 138 Car/Scooter Advance

In Rule 199-
(a) In sub-rule (1) relating to the amount of advance for purchase of Motor Car for the first
occasion for the words ― or eleven months‘ Basic Pay of the Government servant‖ the words
―or eight months‘ Basic Pay and Dearness Pay of the Government servant taken together‖,
shall be substituted.
(b) In sub-rule (2) relating to quantum of advance admissible on second or subsequent
occasions for purchase of Motor Car, for the words, ―or eleven months‘ Basic Pay of the
Government servant‖ the words‖ or eight months‘ Basic Pay and Dearness Pay of the
Government servant taken together‖, shall be substituted.
RULE 211
In Rule 211 relating to conditions and quantum of advance admissible for purchase of Motor
Cycle/Scooter/Moped:-
a) In first proviso relating to amount of advance admissible for the first occasion, for the
words ―or six months ‗ Basic Pay‖ the words ― or four months‘ Basic Pay and Dearness Pay
taken together‖, shall be substituted.
b) In the provision relating to quantum of advance that may be granted on second or
subsequent occasions for purchase of Motor Cycle/Scooter/Moped for the words‖ or five
months‘ Basic Pay‖, the words ―or three months‘ Basic Pay and Dearness Pay taken together‘,
shall be substituted.
BICYCLE ADVANCE
RULE 212
In Rule 212, in the opening clause relating to eligibility for Bicycle Advance, for the words and
figures ―who is in receipt of Basic Pay not exceeding Rs.5,000 (Rupees five thousand) per month‖,
the words ―whose Basic Pay and Dearness Pay taken together does not exceed Rs.7,500 (Rupees
seven thousand five hundred) per month‖, shall be substituted.

FESTIVAL ADVANCE
RULE 236
In Rule 236, in the opening clause relating to eligibility for Festival Advance, for the words and
figures ―who is the receipt of Basic Pay not exceeding Rs.8300 (Rupees eight thousand three hundred)
per month‖ the words ―whose Basic pay and Dearness Pay taken together does not exceed Rs.12,450
(Rupees twelve thousand four hundred fifty) per month‖, shall be substituted.

PART I – LUMPSUM ADVANCE TO PROVIDE FOR IMMEDIATE FINANCIAL RELIEF

RULE 263
In Rule 263, for the words ―equal to three months‘ pay as defined in FR 9 (21) (a) (i) of the deceased
Government servant, subject to a maximum of Rs.8,000 (Rupees eight thousand only)‖, the words,
―equal to two months‘ Basic Pay and Dearness Pay taken together of the deceased Government
servant, subject to a maximum of Rs.8,000 (Rupees eight thousand only),‖ shall be substituted.

______
Compendium 139 Compassionate Appointment

Compassionate Appointment
Compendium 140 Compassionate Appointment

Department of Personnel
No. 10/1/86-PER(Part File) Dated:- 01/12/2015
OFFICE MEMORANDUM

Read:- (1) O.M. No. 10/1/86-PER(Part) dated 26/08/2005.

(2) O.M. No.10/1/86-PER(Part-I) dated 16/03/2007.
(3) Corrigendum No.10/1/86-PER(Part) dated 29/09/2008.
(4) O.M. No.10/1/86-PER(Part File) dated 28/01/2010.
(5) O.M. No.10/1/86-PER(Part File) dated 13/04/2012.

Attention is invited to the above referred Office Memorandum of this Department regarding
Guidelines for appointment on Compassionate grounds.

Government has now decided to enhance the annual ceiling limit prescribed in the said
Guidelines from existing Rs.2,00,000/- to Rs.3,50,000/-

The above instruction shall be effective with immediate effect. The cases already time barred
shall not be re-opened.

Sd/-
(Yetindra M. Maralkar)
Addl. Secretary (Personnel)
_____
Department of Personnel
No. 10/1/86-PER (Part File) Dated:- 11-02-2013
Read: (1) O.M. No. 10/1/86-PER (Part) dated 26-08-2005.
(2) O.M. No. 10/1/86-PER (Part-I) dated 16-03-2007.
(3) Corrigendum No 10/1/86-PER (Part) dated 29-09-2008.
(4) O.M. No. 10/1/86-PER (Part File) dated 28-01-2010.
(5) O.M. No. 10/1/86-PER (Part File) dated 13-04-2012.
OFFICE MEMORANDUM
It is been observed that the Departments are submitting the proposal for appointment on
Compassionate ground after lapse of considerable time, and also without proper scrutiny of the
application, even though there are clear guidelines issued in this regard, due to which it causes undue
hardship to the applicants.
In the above circumstances, all Heads of Departments are hereby directed that henceforth, in the
first instance they should scrutinize the case in accordance with the guidelines issued in this regard
from time to time at their level and only if the applicant fulfills the conditions indicated at points No.
1 to 7 here below, to be examined further and only in case found to be fit for consideration in all
respect including financial criteria, then be referred to the Government (Personnel Department) for
further necessary action within reasonable time period or in case of delay in submitting the proposal,
department should give proper justifications:-
1. That in accordance with Scheme the Heads of Department is hereby directed to meet the
member of the family of the Government servant in question immediately after his/her death to
advise and assist them in getting appointment on compassionate grounds and (if required) the
applicant should be called in person at the very first stage and advised in person, about the
Compendium 141 Compassionate Appointment

requirement and formalities to be completed by him/her and on receipt of the application the
Department should invariably scrutinize the case.
2. That whether the case fall under any of below mentioned criteria:-
(i) a Government servant who dies while in service (including death by suicide);
or
(ii) a Government servant who is retired on medical grounds under Rule 2 of the CCS (Medical
Examination) Rules, 1957 before attaining the age of 55 years (57 years for Group ―D‖
Government servants); or
(iii) a Government servant who is retired on medical ground under Rule 38 of the CCS
(Pension) Rules, 1972 before attaining the age of 55 years (57 years for Group ―D‖
Government servants); or
(iv) whether a missing Government servant is missing for more than at least 2 years. If yes,
whether the following procedure has been followed:-
a) whether FIR has been lodged with the Police, if yes a copy of the same;
b) whether a copy of report from Police stating that the person is no traceable in enclosed;
c) whether a copy of the Certificate from the competent authority stating the case in
genuine is enclosed;
d) whether Certificate to the effect that he/she was less than 55 years of age on the date
from which he/she has been missing is enclosed;
e) whether Certificate to the effect missing person is not suspected to have committed
fraud, or suspected to have joined any terrorist organization or suspected to have gone
abroad is enclosed.
3. That whether applicant belongs to any of the following family members of deceased or retired or
medically boarding out of the Government servant/missing Government servant:-
(a) spouse; or
(b) son (including adopted son) provided he is legally adopted before the date of death or
retirement or missing or medically boarding out, of the Government servant; or
(c) daughter (including adopted daughter) provided she is legally adopted before the date of
death or retirement or missing or medically boarding out, of the Government servant; or
(d) Unmarried brother or sister in the case of unmarried Government servant.
4. That whether the date of application for job on Compassionate ground is within two years from
the date of death or retirement or medically boarding out of the Government servant (in case of
Orphans the date of application is within one year of attaining the age of majority).
5. That the applicant is possessing last 15 years Residence Certificate in the State of Goa issued by
the Competent Authority.
6. That whether the indigent applicant annual income from all sources does not exceeds
` 2,00,000/- in accordance to below mentioned criteria, (relaxation extent of 10% on the ceiling
limit of ` 2,00,000/- be considered to the family consist of two or more unmarried daughters):-
The criteria for assessment of Annual income ceiling of the applicant.
Initial Basic Pension and Dearness Allowance/Dearness Relief sanction plus Medical Allowance
multiply by 12 months plus prevailing rate of interest of SBI Saving Bank Accounts on 50% of
Death-cum-Retirement Gratuity plus any other income thereof mentioned on the report of Dy.
Collector and SDO concerned. i.e. Annual Family Income= ((Basic Pension + DA + Medical
Allowance) x 12) + (Prevailing rate of interest on SBI Saving Bank Account x (50% on
Compendium 142 Compassionate Appointment

D.C.R.G.)) + (Any other income thereof mentioned on the report of Dy. Collector and SDO
concerned).
7. That whether the deceased or retired or medically boarding out of the Government
servant/missing Government servant is initially appointed in Government service falls under
New Pension Scheme (yes/No)? If yes, enclose income certificate of the family of the applicant
from the Competent Authority.
Only if the applicant fulfills the above conditions and fit for consideration including the financial
criteria, then the Heads of Department should refer his/her case for appointment on Compassionate
ground to the Government (Personnel Department) for taking further necessary action along with
Checklist appended duly signed by the Head of Department alongwith the certified copies of all the
required documents mentioned in the said Checklist thereby placing the documents in the file. An
update copy of Guidelines for Compassionate Appointment is enclosed herewith for ready reference.
This is issued with the approval of Hon‘ble Chief Minister.
Sd/-
(N. P. Singnapurker)
Under Secretary (Personnel-II)

COMPASSIONATE APPOINTMENT
Checklist
Sr. Conditions Case Page
No. details No.
1. Name of the deceased or retired or medically boarding out of the Government
servant/missing government servant.
2. Whether the condition No. 11 (b) of O.M. No. 10/1/86-PER (Part) dated 26-08- Yes/No
2005 has complied with, if not reasons thereof.
3. Whether Annexure Part-A and B prescribed in the Guidelines are duly filled in Yes/No
all respect and enclosed.
4. Indicate the initial date of application with evidence. Yes/No
5. Whether Financial report of the applicant from the Dy. Collector & SDO Yes/No
concerned has been enclosed.
6. Whether a certified copy of Death certificate of the deceased Government Yes/No
Servant and in case of retirement on Medical ground then certified copy of
Medical certificate from Goa Medical College declaring unfit for Government
job, copy of Retirement Order, Birth certificate of the Govt. Servant and
Category of the Government Servant at the time of retirement (i.e. Group-
A,B,C or D). Incase of Missing Government Servant, Certificate copy of FIR
report of Police & Birth Certificate of Missing Government Servant has been
enclosed.
7. Whether the following certified copies of the applicant has been enclosed.
(a) Birth certificate Yes/No
(b) Educational certificate Yes/No
(c) Caste certificate if applicable Yes/No
(d) Ration Card Yes/No
(e) Last 15 years Residence certificate of the applicant in the state of Goa Yes/No
(f) Marriage Certificate of the deceased or retired or missing or medically Yes/No
boarding out of the Government servant
8. Whether a certified copy of Pension Payment Order Book has been enclosed in Yes/No
(a) case of Pensioner?
(b) If no, whether the deceased or retired or medically boarding out of the Yes/No
Government servant/missing Government servant is initially appointed in
Government service falls under New Pension Scheme? If yes, enclose income
certificate of the family of the applicant from the Competent Authority.
9. Whether Affidavit duly notarized stating that the applicant is ready to maintain Yes/No
Compendium 143 Compassionate Appointment

the family of the deceased/retired on medical ground/missing Government

Servant and ready to serve in any Government
Department/Corporation/Autonomous Body if the job on Compassionate
ground is given to him/her has been enclosed.
10. Whether Affidavit duly notarized from all the family members who have Yes/No
attained the age of majority at the time of application giving NOC to the
applicant for job on compassionate ground has been enclosed.
11. In case of NMR deceased or retired or medically boarding out of the Yes/No
Government servant/missing Government servant whether he/she has given
Temporary status. If yes enclose copy of Order.
12. Whether applicant income is within the prescribed ceiling, if yes enclosed Yes/No
income calculation sheet (Annexure-C).

All the documents required under the existing Guidelines of the Compassionate Appointment have
been verified and found correct.
(Signature of the Head of Department)
Seal
ANNEXURE - C
Income Calculation sheet for Compassionate Appointment
Date of Application:
Date of Death/Medically Boarding out/Missing Government Servant:
Name of the deceased/Medically Boarding out/Missing Government Servant:
Name of the Applicant: Shri/Smt./Kum.
PENSION
Basic Pension on enhanced rate … Rs. ________
Dearness Allowance/D. Relief @ ___________% … Rs. ________
Medical Allowance … Rs. ________
Total … Rs. ________ x 12 … Rs. ________
Death-cum-Ret. Gratuity … Rs. ________
50% of Death-cum-Ret. Gratuity … Rs. ________
Prevailing rate of interest (%) of 50% of D.C.R.G. … Rs. ________ … Rs. ________
(SBI saving Bank A/C)
INCOME FROM HOUSE PROPERTY … Rs. ________
ANY OTHER INCOME … Rs. ________
Grand Total … Rs. ________
_____

Department of Personnel
No. 10/1/86-PER (Part File) Dated:- 13-04-2012
Read (1) O.M. No. 10/1/86-PER (Part) dated 26-08-2005.
(2) O.M. No. 10/1/86-PER (Part-I) dated 16-03-2007.
(3) Corrigendum No 10/1/86-PER (Part) dated 29-09-2008.
(4) O.M. No. 10/1/86-PER (Part File) dated 28-01-2010.
OFFICE MEMORANDUM
Attention is invited to the above referred Office Memoranda of this Department regarding
Guidelines for appointment on Compassionate grounds.
Government has now decided to enhance the annual ceiling limit prescribed in the said Guidelines
from ` 1,00,000/- to ` 2,00,000/-
The above instructions shall be effective from 26-03-2012. The cases already decided prior to
above date shall not be re-opened.
Compendium 144 Compassionate Appointment

Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____
Department of Personnel
No. 10/1/86-PER (Part File) Dated:- 28-01-2010
Read: (1) O.M. No. 10/1/86-PER (Part) dated 26-08-2005.
(2) O.M. No. 10/1/86-PER (Part-I) dated 16-03-2007.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memoranda issued from time to time regarding
Guidelines for appointment on Compassionate grounds.
Government has now decided to enhance the annual ceiling limit prescribed in the Guidelines from
Rs. 75,000/- to Rs. 1,00,000/-. This annual income includes amount of annual pension received,
income from house property, if any and prevailing rate of interest of 50% of Death-Cum-Retirement
Gratuity for being eligible for appointment under Compassionate grounds.
The maximum time limit of three years for making appointment on Compassionate ground
prescribed in the Guidelines has been increased to five years. After five years, if Compassionate
appointment is not possible to be offered to the applicant, his/her case will be finally closed and will
not be considered again.
The above instructions shall be effective from 04-12-2018. The cases already decided shall not be
re-opened.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____

Department of Personnel
No. 10/1/86-PER (Part) Dated:- 29-09-2008.
Read: Office Memorandum No. 10/1/86-PER (Part) dated 26-08-2005.
CORRIGENDUM
The words viz. ‗brother or sister in the case of unmarried Government servant or member of the
Armed Forces referred to in (A) and (B) of this Para‘ appearing at Sr. No. (d) of NOTE-I to Para 2 of
the O.M. dated 26-08-2005 read in preamble shall be substituted to read as follows:-
‗(d) Unmarried brother or sister in the case of unmarried Government servant or member of the
armed Forces referred to in (A) and (B) of this Para.‘
The words viz. ‗6% interest on 50% of the death or terminal benefits‘ appearing at Sr. No. (iii) of
NOTE-I to Para 5 of the O.M. dated 26-08-2005 read in preamble shall be substituted to read as
follows:
‗Prevailing rate of interest on 50% of Death Cum Retirement Gratuity.‘
This issues in supersession of earlier Corrigendum No. 10/1/86-PER(Part) dated 25-09-2008.
Sd/-
(Vassudev N. Shetye)
Under Secretary (Personnel-II)
_____
Compendium 145 Compassionate Appointment

Department of Personnel
No. 17/Comp.Apptn/2008-PER Dated:- 29-05-2008.
Read: O.M. No. 10/1/86-PER (Part) dated 05-12-2007.
ORDER
Consequent upon centralization of the scheme of compassionate appointment in Personnel
Department, vide O.M. read above, the Government is pleased to constitute a Screening Committee
comprising of the following members to deal effectively with the cases of the compassionate
appointments against Group ‗C‘ & ‗D‘ posts:-
Development Commissioner/Special Secretary (Personnel) --- Chairman.
Joint Secretary (Personnel) --- Member,
Joint Secretary (GA) --- Member.
By order and in the name of the
Governor of Goa
Sd/-
(Vassudev N. Shetye)
Under Secretary (Personnel-II)
_______
Department of Personnel
No. 10/1/86-PER (Part-File) Dated:- 05-12-2007.
Read : (1) 10/1/86-PER (Part) dated 26-08-2005.
(2) 10/1/86-PER (Part-I) dated 16-03-2007.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memorandum No. 10/1/86-PER (Part) dated 26-08-
2005, wherein Heads of Department were authorized to make Compassionate Appointment at their
level.
Now, the Government has decided to centralize the scheme of employment on Compassionate
Ground in the Personnel Department, as was existing prior to the issue of the O.M. read at (1) and (2)
above.
Accordingly, all Heads of Departments are requested to forward the proposals of Compassionate
Appointment to this Department complete in all respects for taking further necessary action at our
end.
Incomplete proposals will not be entertained.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
_____
Department of Personnel
No. 10/1/86-PER (Part-I) Dated:- 16-03-2007.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memorandum of even number dated 26-08-2005,
wherein the instructions have been issued for making compassionate appointments of spouse, son or
daughter of a Government Servant, brother or sister in case of unmarried Government servant who
dies in harness while in service/retiring on medical grounds.
Compendium 146 Compassionate Appointment

At Present, as per O.M. No. 9/4/2005-PER dated 25-01-2006, only 10% vacancies are available for
making compassionate appointment. No time limit has been prescribed for making compassionate
appointments. Various representation have been received by the Government from the various
departments not prescribing time limit for making appointment on compassionate grounds. This
matter has been examined in the light of these representations.
It has therefore, been decided that if Compassionate Appointment to genuine and deserving cases,
as per the guidelines contained in the above Office Memorandum is not possible in the first year, due
to non-availability of regular vacancy, the department may review such cases to evaluate the financial
conditions of the family to arrive at a decision as to whether a particular case warrants extension by
one more year, for consideration for Compassionate Appointment by the Committee, subject to
availability of a clear vacancy within the prescribed 10% quota. If on scrutiny by the Committee, a
case is considered to be deserving, the name of such a person can be continued for consideration for
one more year.
The maximum time a person‘s name can be kept under consideration for offering Compassionate
Appointment will be three years, subject to the condition that the prescribed Committee has reviewed
and certified the penurious condition of the applicant at the end of the first and the second year. After
three years, if Compassionate Appointment is not possible to be offered to the Applicant, his case will
be finally closed, and will not be considered again.
The instruction contained in the above mentioned Office Memorandum stand modified to the
extent mentioned above, and the same are applicable to cases which are already approved for
appointment under compassionate ground and are pending for want of vacancy.
The above decision may be brought to the notice of all concerned for information, guidance and
necessary action.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____
Department of Personnel
No. 10/1/86-PER (Part-II) Dated:- 09-10-2006.
OFFICE MEMORANDUM
Attention is invited to this Department‘s O.M. of even number dated 26-08-2005, which lays down
the guidelines for compassionate appointment of spouse, son or daughter/near relative of the
Government servant, who dies in harness while in service/retiring on medical grounds.
As per the proforma regarding Compassionate Appointment, the application has to be verified by
the Welfare Officer. The Department has been receiving reference from Head of the Departments
seeking clarifications as to who should sign as welfare Officer. In this respect, it is clarified that all
Group ‗A‘ and ‗B‘ Gazetted Officers are authorized by the Government to sign as Welfare officer so
as to avoid hardship caused to the family members of the deceased Government servant.
All Head of Departments are requested to bring the contents of this Office Memorandum to the
notice of all Group ‗A‘ and ‗B‘ Officer under his control.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____
Compendium 147 Compassionate Appointment

Department of Personnel
No. 9/4/2005-PER Dated:- 25-01-2006.
CIRCULAR
1. In supersession of Circular No. 3/1/89-PER dated 29-11-2005 and all earlier circulars regarding
the filling up of posts including Government Office Memorandum No. 9/10/92-PER (Part-IX)
dated 22-09-1999 where by the Departments were required to obtain the specific approval of
Honorable Chief Minister, for filling up the posts by direct recruitment as well as promotion and
Circular No. 9/10/92-PER (IX) dated 10-08-2005 relaxing the instructions, thereby permitting
the department to fill up the posts by promotion, and following a review of vacancies which has
shown that a large number of group ‗C‘ & ‗D‘ posts are lying vacant, in detriment to the
effective and smooth functioning of departments/offices.
2. The Government has decided to relax further the conditions contained in the above Office
Memoranda.
3. Government now makes it unnecessary for Departments to seek specific approval of chief
Minister for filling up posts by direct recruitment or by promotion. Heads of Department may
with immediate effect fill up posts when a vacancy arises subject to the following conditions:-
(i) 10% of the Vacancies meant for direct recruitment shall be filled by appointment of
compassionate cases in accordance with the guidelines issued by the Government from time
to time.
(ii) 10% of the direct recruitment vacancies will be filled by NMR/Daily wagers who are
eligible for regularization as per the guidelines issued on the subject and possess the
required qualifications as per the R.Rs.
However, in case officials fulfilling the Recruitment Rules in respect of post required to be
filled by direct recruitment, are available with the surplus pool the same shall be filled up
from those available in the surplus pool in the first instance.
(iii) The intimation of vacancies and the method adopted for filling them up must be made to
Personnel, Administrative Reforms and Finance Department and the details of the
selected/promoted candidates must be posted on the internet in the Software developed for
this purpose by NIC.
4. However, in respect of the following vacancies, HODs shall have to continue to seek No
Objection Certificate from the Personnel Department prior to filling up.
(a) Posts that are deemed abolished or have lapsed consequent to Finance Department‘s
Circular No. 9/2/88-FIN(R&C) dated 13-11-1997 more than 5 years age (i.e. before 01-01-
2001)
(b) Posts for which no recruitment rules have been notified.
(c) Vacancies, which have arisen because of Voluntary retirement given to the incumbents
under a VR Scheme.
The Instructions contained shall mutates mutandis apply to all the Government undertaking
Corporations and Autonomous bodies, Semi-Government organizations and local bodies etc. The
Managing Directors/the Chief Executive Officers, Chief Officers and Heads of such organization shall
be responsible for the strict compliance of these instructions.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____
Compendium 148 Compassionate Appointment

Department of Personnel
No. 10/1/86-PER (Part) Dated:- 26-08-2005
OFFICE MEMORANDUM
SUB:- Guidelines For Compassionate Appointment
1. OBJECT
The object of the Scheme is to grant appointment on compassionate grounds to a dependent
family member of a Government servant dying in harness or who is retired on medical grounds,
thereby leaving his family in penury and without any means of livelihood, to relieve the family
of the Government servant concerned from financial destitution and to help it get over the
emergency.
2. TO WHOM APPLICABLE
To a dependent family member—
(A) of a Government servant who—
(a) dies while in service (including death by suicide); or
(b) is retired on medical grounds under Rule 2 of the CCS (Medical Examination) Rules,
1957 before attaining the age of 55 years (57 years for Group ―D‖ Government
servants);
or
(c) is retired on medical ground under Rule 38 of the CCS (Pension) Rules, 1972 before
attaining the age of 55 years (57 years for Group ―D‖ Government servants)‘ or
(B) of a member of the Armed Forces who—
(a) dies during service; or
(b) is killed in action; or
(c) is medically boarded out and is unfit for Civil employment.

NOTE I.—―Defendent Family Member‖ means:

(a) spouse; or
(b) son (including adopted son); or
(c) daughter (including adopted daughter); or
(d) brother or sister in the case of unmarried Government servant or member of the
Armed Forces referred to in (A) or (B) of this Para,
who was wholly dependent on the Government servant/member of the Armed
Forces at the time of his death in harness or retirement on medical grounds, as the
case may be.
NOTE II.— ―Government servant‖ for the purpose of these instructions means a government servant
appointed on regular basis and not one working on daily wage or casual or apprentice or
ad hoc or contract or re-employment basis.
NOTE-III.— ―Confirmed work-charged staff‖ will also be covered by the term ―Government servant‖
mentioned in Note II above.
NOTE IV.— ―Service‖ includes extension in service but not re-employment after attaining the normal
age of retirement in a Civil post.
NOTE V.—―Re-employment‖ does not include employment of Ex-Servicemen before the normal age
of retirement in a civil post.
3. AUTHORITY COMPETENT TO MAKE COMPASSIONATE APPOINTMENT
Compendium 149 Compassionate Appointment

(a) Secretary, General Administration Department in cases of Secretariat.

(b) Head of the Department in case of offices other than Secretariat
4. POSTS TO WHICH SUCH APPOINTMENTS CAN BE MADE
Group ―C‖ or Group ―D‖ posts against the direct recruitment quota.
5. ELIGIBILITY
(A) The family is indigent and deserves immediate assistance for relief from financial
destitution;
NOTE-I:-The family may be considered indigent when its annual income from all sources is Rs.
75,000/- or less. The annual income shall be inclusive of the following
(i) Amount of annual pension received.
(ii) Income from house property, if any, and
(iii) 6% interest on 50% of the death or terminal benefits:
Provided the relaxation to the extent of 10% on the ceiling limit of Rs. 75,000/- may be granted
where the family consists of two or more unmarried daughters.
NOTE-II:-The fact whether a family is really indigent should be verified by HOD/Appointing
authority with due regard to number of dependents, income of earning member in the
family, assets and liability left by the Government Servant. For the purpose of verification,
report of Dy. Collector of the concerned area may also be taken by HOD.
(B) Applicant for compassionate should be eligible and suitable for the post in all respects
under the relevant Recruitment Rules.
6. (A) EXEMPTION
Compassionate appointments are exempted from observance of the following requirements:-
(a) Selection procedure for recruitment
(b) Clearance from the Personnel Department and Administrative Reforms Department
providing vacant post against which compassionate appointment is proposed to be given
is on sanctioned strength and alive and falls under direct recruitment quota.
(B) RELAXATIONS
(a) Upper age-limit could be relaxed whenever found to be necessary. The lower age-limits
should, however, in no case be relaxed below 18 years of age.
NOTE I.- Age eligibility shall be determined with reference to the date of application and not the
date of appointment;
NOTE II.- Authority competent to take a final decision for making compassionate appointment in a
case shall be competent to grant relaxation of upper age-limit also for making such
appointment. Age limit for dependents other than spouse can be relaxed only upto five
years for both group ‗C‘ and ‗D‘. However, there would be no such limit for relaxation for
the spouse.
(b) Secretary of the concerned administrative Department is competent to relax temporarily
educational qualifications as prescribed in the relevant Recruitment Rules in the case of
appointment at the lowest level, e.g. group ―D‖ or Lower Division Clerk post, in
exceptional circumstances where the condition of the family is very hard, provided there is
no vacancy meant for compassionate appointment in a post for which the dependent family
member in question is educationally qualified. Such relaxation will be permitted up to a
period of two years beyond which no relaxation of educational qualification will be
admissible and the services of the person concerned, if still unqualified, are liable to be
terminated.
(c) Secretary of the concerned administrative Department is competent to relax standards of
proficiency test in typing for the post of LDC for a period of one year provided the
Compendium 150 Compassionate Appointment

candidate fulfills the requirements of other educational qualification as prescribed under

the relevant Recruitment Rules for the post of Lower Division Clerk. However, the
candidate shall be required to pass the proficiency test in typing within one year from the
date of his appointment failing which his appointment shall be terminated. In such as event
of termination his candidature could be considered for Group ‗D‘ post on request.
(d) Where a widow is appointed on compassionate ground to a Group ―D‖ post, she will be
exempted from the requirement of possessing the educational qualification prescribed in
the relevant rules, provided the duties of the post can be satisfactorily performed by her
without possessing such educational qualifications.
7. DETERMINATION/AVAILABILITY OF VACANCIES
(a) Appointment on compassionate grounds should be made only on regular basis and that too
only, if regular vacancies meant for that purpose are available.
(b) Compassionate appointments shall be made only against direct recruitment vacancy in the
Department/Office, which employed the Government servant whose dependents are being
considered for compassionate appointment. Further, Compassionate appointments can be
made only upto a maximum of 25% of vacancies falling under direct recruitment quota in
any group ‗C‘ or ‗D‘ post in a year. Not more than 25% of vacancies in the aforesaid
categories to be filled by direct recruitment in a year would be utilized by Appointing
Authority for making appointments on compassionate grounds. However, applications of
compassionate appointment relating to Armed Forces shall be received centrally by
Personnel Department and allocated by it to various Departments where vacancy (ies) exist
for consideration and decision on appointment as per this scheme.
(c) A person selected for appointment on compassionate grounds should be adjusted in the
recruitment roster against the appropriate category, viz, SC/ST/OBC/General depending
upon the category to which he belongs. For examples, if he belongs to SC category, he will
be adjusted against the SC reservation point and, if his belongs to General category, he will
be adjusted against the vacancy point meant for General category.
(d) Ordinarily, cases of compassionate appointments shall be considered in the order of
seniority i.e. case of compassionate appointment of the dependent of a Government servant
who applied earlier would be processed and decided first and so on. Further, compassionate
appointment shall be made as per seniority in the approved list, list being arranged in the
ascending order with respect to the date for application i.e. those who applied earlier shall
figure up in the list. Any violation of seniority without credible justification shall be viewed
seriously.
8. TIME LIMIT FOR APPLYING FOR COMPASSIONATE APPOINTMENT
The time limit to apply for job under the scheme will be one year from the date of death or
retirement or medically boarding out of the Government servant. However, application received
after a period of one year shall be examined with greater circumspection. This is because of the
fact that the family has been able to manage somehow for such a long time should normally be
taken as proof that family has a dependable means of subsistence. Applications made after two
years will be rejected as time barred. Orphans should apply for job within one year of attaining
the age of majority, wherein the two years age limit as above will not be applicable. In the case
of orphans the date of seniority in the approved list will be the date attaining the age of majority.

9. WIDOW APPOINTED ON COMPASSIONATE GROUND GETTING REMARRIED

A widow appointed on compassionate grounds will be allowed to continue in service even after
remarriage.
10. MISSING GOVERNMENT SERVANT
Cases of missing Government servants are also covered under the scheme for compassionate
appointment, subject to the following conditions.
Compendium 151 Compassionate Appointment

(a) A request to grant the benefit of compassionate appointment can be considered only after a
lapse of at least 2 years from the date from which the Government servant has been missing,
provided that;
(i) an FIR to this effect has been lodged with the police;
(ii) the missing person is not traceable, and
(iii) the competent authority feels that the case is genuine;
(b) This benefit will not be applicable to the case of a Government servant:-
(i) who was 55 years of age on the date from which he has been missing; or
(ii) who is suspected to have committed fraud, or suspected to have joined any terrorist
organization or suspected to have gone abroad.
(c) Compassionate appointment in the case of a missing Government servant would also subject
to fulfillment of all the conditions, including the availability of vacancy, laid down for such
appointment under the scheme;
(d) While considering such a request, the reports of the Police Investigation should also be taken
into account; and
(e) A decision on any such request for compassionate appointment should be taken only at the
level of the Secretary of the Department concerned.
11. PROCEDURE
(a) The pro forma as in Annexure may be used by Departments/Offices for ascertaining
necessary information and processing the cases of compassionate appointment.
(b) The Head Department should meet the member of the family of the Government servant in
question immediately after his death to advise and assist them in getting appointment on
compassionate grounds. The applicant should be called in person at the very first stage and
advised in person about the requirement and formalities to be completed by him.
(c) An application for appointment on compassionate grounds should be considered by the
Head of Department in the light of the instructions issued from time to time by the
Departments of Personnel on the subject. The Committee may meet during the second week
of every month to consider cases received during the pervious month. The applicant may
also be granted personal hearing by the Committee, if necessary, for better appreciation of
the facts of the case.

12. UNDERTAKING
A person appointed on compassionate grounds under the scheme should give an undertaking in
writing (as in Annexure) that he/she will maintain properly the other family members who were
dependent on the Government servant/member of the Armed Forces in question and in case it is
proved subsequently (at any time) that the family members are being neglected or, are not being
maintained properly by him/her, his/her appointment may be terminated forthwith.
13. REQUEST FOR CHANGE IN POST/PERSON
When a person has been appointed on compassionate grounds to a particular post, the set of
circumstances, which led to such appointment, should be deemed to have ceased to exist.
Therefore,-
(a) He/she should strive in his/her career like his/her colleagues for future advancement and any
request for appointment to any higher post on considerations of compassion should
invariably be rejected.
(b) An appointment made on compassionate grounds cannot be transferred to any other person
and any request for the same on considerations of compassion should invariably be rejected.
14. SENIORITY
Compendium 152 Compassionate Appointment

(a) The inter seniority of persons appointed on compassionate grounds may be fixed with
reference to their date of appointment. Their interpolation with the direct recruits/promotees
may also be made with reference to their dates of appointment without disturbing the inter se
seniority of direct recruits/promotees.
(b) Date of joining by a person appointed on compassionate grounds shall be treated as the date
of his/her regular appointment.
15. GENERAL
(a) Appointments made on grounds of compassion should be done in such a way that person
appointed to the post do have the essential educational and technical qualifications and
experience required for the post consistent with the requirement of maintenance of
efficiency of administration.
(b) It is not the intention to restrict employment of a family member of the deceased or
medically retired Group ―D‖ Government servant to a Group ―D‖ post only. As such, a
family member of such Group ―D‖ Government servant can be appointed to a Group ―C‖
post for which he/she is educationally qualified, provided a vacancy in Group ―C‖ post
exists for this purpose.
(c) Compassionate appointment should not be denied or delayed merely on the ground that there
is reorganization in the Department/Office. It should be made available to the person
concerned, if there is a vacancy meant for compassionate appointment and he or she is found
eligible and suitable under the scheme.
(d) Request for compassionate appointment consequent on death or retirement on medical
grounds of Group ―D‖ staff may be considered with greater sympathy by applying relaxed
standards depending on the facts and circumstances of the case.
(e) Compassionate appointment will have precedence over absorption of surplus employees and
regularization of daily wage/casual workers with/without temporary status.
These instructions are in supersession of all earlier instructions and come into force with immediate
effect.
Sd/-
(Gurudas P. Pilarnekar)
Joint Secretary (Personnel)

COMPASSIONATE APPOINTMENTS
ANNEXURE
PRO FORMA REGARDING EMPLOYMENT OF DEPENDANTS OF GOVERNMENT
SERVANTS DYING WHILE IN
SERVICE/RETIRED ON INVALID PENSION.
PART-A
I (a) Name of the Government servant ________________________
(Deceased/retired on medical grounds).
(b) Designation of the Government servant. ________________________
(c) Whether it is Group ‗D‘ or not? ________________________
(d) Date of birth of the Government servant. ________________________
(e) date of death/retirement on medical grounds. _______________________
(f) Total length of service rendered. ________________________
(g) Whether permanent or temporary? ________________________
(h) Whether belonging to SC/ST/OBC? ________________________
II (a) Name of the candidate for appointment. ________________________
Compendium 153 Compassionate Appointment

(b)His/Her relationship with the Government servant. ________________________

(c)Date of birth. ________________________
(d)Education Qualification. ________________________
(e)Whether any other dependent family member has been
appointed on compassionate grounds? ________________________
III Particulars of total assets left including amount of:-
(a) Family pension. ________________________
(b) DCR Gratuity. ________________________
(c) GPF Balance. ________________________
(d) Life Insurance Policies (including Postal Life Insurance). ________________________
(e) Moveable and immoveable properties and annual
income earned there from by the family. ________________________
(f) CEG Insurance amount. ________________________
(g) Encashment of leave. ________________________
(h) Any other assets. ________________________
Total ________________________
IV Brief particulars of liabilities, if any.
V Particulars of all dependents family members of the Government
servant (if some are employed, their income and whether they are
living together or separately)
Employed or not (if
Sr. Relationship with the employed particular of
Name (s) Age Address
No. Government servant employment and
emoluments)
(1) (2) (3) (4) (5) (6)
1.
2.
3.
4.
5.

DECLARATION/UNDERTAKING
1. I hereby declared that the facts given by me above are, to the best of my knowledge, correct. If
any of the facts herein mentioned are found to be incorrect or false at a future date, my service may be
terminated.
2. I hereby also declared that I shall maintain properly the other family members who were
dependents on the Government servant/member of the Armed Forces mentioned against I (a) of Part-
A of this form and in case it is proved at any time that the said family members are being neglected or
not being properly maintained by me, my appointment may be terminated.
Date: Signature of the candidate
Name: _______________
Address: _____________
Shri/Smt./Kum ……………………………………….. is known to me and the facts mentioned by
him/her are correct.
Date: Signature of permanent
Government servant
Name: _________________
Address: _______________
I have verified that the facts mentioned about by the candidate are correct.
Date: Signature of the Welfare Officer
Name: ____________________
Address: __________________
Compendium 154 Compassionate Appointment

COMPASSIONATE APPOINTMENT
Part-B
(To be filled in by office in which employment is proposed)
I (a) Name of the candidate for appointment _____________________
(b) His/Her relationship with the Government servant. _____________________
(c) Age (date of birth), educational qualification and experience, if any. __________________
(d) Post for which employment is proposed and whether it _____________________
is Group ‗C‘ or ‗D‘
(e) Whether there is vacancy in that post within the ceiling _____________________
of 5% prescribed under the scheme of compassionate appointment?
(f) Whether the post to be filled is included in the Central
Secretariat Clerical Service or not? _____________________
(g) Whether the relevant Recruitment Rules provide for
direct recruitment? _____________________
(h) Whether the candidate fulfils the requirements of the
Recruitment Rules for the post? _____________________
(i) Apart from waiver of Employment Exchange/Staff Selection
Commission procedure what other relaxation are to be given. _____________________
II Whether the facts mentioned in Part-A haven been verified _____________________
by the office and if so, indicate the records?
III If the Government servant died/retired on medical grounds
more than 5 years back, why the case was not sponsored earlier? _____________________
IV Personnel recommendation of Head of Department in the
Ministry/Department/Office. (With his signature and office stamp/seal)._____________________
(3) Compassionate appointment, only in really deserving case and only if vacancy meant for it
will be available within a year. --- The question
_____

Department of Personnel
No. 10/1/86-PER (Part file) Dated:- 07-01-2004
OFFICE MEMORANDUM
Attention is invited to the guidelines issued by the Government from time to time for appointment
on compassionate grounds to son/daughter/near relative of the Government Servant who dies in
harness while in service as well as Government Servant retiring on medical grounds or missing.
The Government has now prescribed the following criteria while dealing with such cases.
1. To calculate the rate of interest on deposits on the terminal benefits from 10% per annum to 6%
per annum.
2. To grant relaxation at the rate of 10% on the ceiling limit of Rs. 75,000/- per annum, if the
family of the deceased is having 2 or more unmarried daughters.
3. To grant relaxation @ 10% on the ceiling limit of Rs. 75,00/- provided annual pension does not
exceed Rs. 50,000/-.
These instruction will apply to the cases received from 1-11-2003. The cases already decided shall
not be re-opened.
The instructions issued earlier shall stand modified to the above extent.
Sd/-
(S. V. Naik)
Joint Secretary (Personnel)
_____
Compendium 155 Compassionate Appointment

Department of Personnel
No. 10/1/86-PER (Part file) Dated:- 27-09-2001.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memorandum/Circulars issued from time to time
regarding guidelines for appointment on compassionate grounds to son/daughter/near relative of
Government servant who dies in harness while in service as well as Government servant retiring on
medical grounds.
The Government has now prescribed the following criteria while dealing with such cases:-
1) The family may be considered indigent when its annual income after taking into account only
the pension, income from house property and interest on deposits with banks, falls below Rs.
75,000/- per annum and no other member of the family should be working to be eligible for
appointment under the Scheme.
2) The children who are minor at the time of death of the Government servant the widow/widower
should make a request immediately through the concerned Department to allow her/his child to
make up the job on attaining the age of majority. The date of seniority will be the date of
attaining the majority by the child.
3) The time limit to apply for job under the Scheme will be 5 years from the date of death of the
Government servant. Application made after 5 years will be rejected as time barred.
4) Minor orphans should apply for job within one year of attaining the age of majority.
5) Relaxation of typing for the post of L.D.C. for a period of one year provided the candidate fulfils
the requirement of other educational qualifications prescribed for the post of L.D.C. under the
Recruitment Rules. They will be required to pass the proficiency test in typing within one year
from the date of their appointment failing which their appointment is liable for termination.
These instructions shall come into effect from the date of issue of this Office Memorandum. The
cases already shall not re-opened.
The instructions issued earlier, shall stand modified to the above extent.
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
_____
Department of Personnel
No. 10/1/86-PER (Part file) Dated:- 18-12-1996.
OFFICE MEMORANDUM
Subject:— Compassionate appointment of son/daughter/near relative of deceased Govt. Servant-
Consolidated Instructions.
Ref:— 1. Circular No. 17/8/82-PER dated 3-8-1987.
2. Office Memorandum No. 10/1/86-PER dated 31-5-1990.
3. Office Memorandum No. 10/1/86-PER dated 27-3-1995.
4. Corrigendum No. 10/1/86-PER (Part file) dated 13-10-1995
The undersigned is directed to say that instructions have been issued by this Department from time
to time laying down the principles to be followed in making compassionate appointments of
sons/daughters/near relatives of deceased Government servants.
It has been observed that inspite of these instructions and clear cut guidelines on the subject, even
the cases which do not fall within the ambit of compassionate appointments are forwarded by the
departments for approval.
All Heads of Departments/Offices are hereby once again requested not to forward such cases which
do not fall within the guidelines laid down.
Sd/-
(S. S. Keshkamat)
Joint Secretary (Personnel)
_____
Compendium 156 Compassionate Appointment

Department of Personnel
No. 10/1/86-PER Dated:- 27th March, 1995.
Read:- 1) Circular No. 17/8/82-PER dated 3-8-1987.
2) O.M. No. 10/1/86-PER dated 31-5-1990.
OFFICE MEMORANDUM
Attention is invited to this Departments‘ Office Memorandums/Circulars issued from time to time
regarding guidelines for appointment on compassionate grounds to son/daughter/near relative
Government servant who dies in harness while in service as well Government servant retiring on
medical grounds.
In supplement to the above instructions, the Government has prescribed the following criteria while
dealing with such cases:-
1) Only the following dependants may be entitled to the benefits, viz.
(a) Where the Government servant was married, surviving spouse, unmarried son/daughter.
(b) Where the Government servant was not married, unmarried brother/sister.
2) No age limit be applicable for the widow/widower but for other relative relaxation upto five
years in upper age limit may be granted for both Group ‗C‘ and ‗D‘ posts. Relaxation of
educational qualifications may be prescribed for Group ‗D‘ posts.
3) The family may be considered indigent when its annual income after taking into account the
pensionary and other terminal benefits, falls below Rs. 25,000/- per annum.
4) The cases should be processed within a period of six months.
5) The children of the deceased Government servant who are minor at the time of his death, the
widow/widower may avail of the benefit, and the case need not wait for the children to attain the
age of majority. However, in case of orphan there will be no time limit in application. He should
apply for appointment on compassionate ground as soon as he attains the age of majority.
6) To become eligible for the benefit, there need not be any minimum period for the service in
Government.
7) The benefits may lapse in case offer of appointment is declined.
Sd/-
(B. N. Bhat)
Under Secretary (Personnel)
_____
Department of Personnel
No. 10/1/86-PER Dated:- 25th January, 1993.
OFFICE MEMORANDUM
Attention is invited to this Departments‘ O.M. of even number dated 31-5-90 which lays down the
guidelines for compassionate appointment of son/daughter/near relative of a Government servant who
dies in harness while in service/retiring on medical ground. The above benefits was extended to the
daily wage employee who have put in a minimum of 15 years of services. Now, the Government has
decided that the benefit of appointment on compassionate grounds be extended to the daily wage
employees who have put in regular service of five years and eligible for regularisation.
For giving effect to the concession extended above, the Government departments/Offices may
forward the cases of eligible dependents of the Government servant who died in harness or retired on
medical grounds and who were on daily wages and put in regular five years of service and who dies
while in service.
It may please be ensured that the requisite information is furnished by 5th February 1993. If no
information is received by the said date it will be presumed that there are no cases of the above type.
Sd/-
(G. J. Prabhudessai)
Under Secretary Personnel
_____
Compendium 157 Compassionate Appointment

Department of Personnel
No. 10/1/86-PER Dated:- 31st May, 1990.
OFFICE MEMORANDUM
Attention is invited to the Government of India, Ministry of Personnel, Public Grievances and
Pensions O.M. No. 14014/6/86-Estt (D) dated 30-6-87 circulated vide this Department‘s letter of even
number dated 3-8-87 which lays down the guidelines for compassionate appointment of
son/daughter/near relative of Government servant who dies in harness while in service as well
Government servant retiring on medical grounds.
2. In supplement to the above instructions, this Government has now prescribed the following
criteria while dealing with such cases:-
(1) The financial background of the family should be given due regard followed by number of
dependents in the family. The fact whether a family is really in indigent circumstances, the
same should be verified at the level of the Deputy Collector.
(2) In case of there being already an earning member in the family, the request for employment of
another person in the family should not be entertained if it is found that the family can be
sustained by earning member already in the family.
(3) The request for compassionate appointment received after a period of 5 years from the
death/retirement on medical ground of the Government servant should not be entertained
unless the delay is on account of the minor children attaining the minimum age required for
employment.
3. The Government has further decided that the appointment on compassionate ground will be also
be extended to the daily wage employee who have put in a minimum of 15 years of service.
However, in such cases the employment of the candidates on compassionate ground will be
restricted to muster roll employment.
With a view to avoid delay in accommodating the candidates recommended on compassionate
grounds for want of vacancies in the respective departments and with a view to provide immediate
assistance to the family on passing of the Government servant in harness, it has been decided that the
Department while conveying the approval of the competent Authority for compassionate appointment
may endorse a copy of the same to the office of the Employment Exchange in order to enable them to
recommend the candidate against a suitable vacancy in any departments for which requisition has
been received by them.
Sd/-
(Smt. Prabha Chandran)
Under Secretary (Personnel)
_____
Department of Personnel
No. 17/8/82-PER Dated:- 10-03-1988.
A copy of the below mentioned O.M. is forwarded herewith for information and guidance to:-
1. All Heads of Departments/Offices.
2. All Departments in the Secretariat.
Sd/-
(Smt. Prabha Chandran)
Under Secretary (Personnel)

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training
F. No. 14014/23/87-Estt.(D) Dated the 17th February, 1988.
OFFICE MEMORANDUM
Compendium 158 Compassionate Appointment

Subject: Compassionate appointment of son/daughter/near relative of deceased Government

servant/Government servant retired on medical grounds prescribing the minimum age.
The undersigned is directed to refer to this Department O.M. No. 14014/6/86-Estt (D) dated the
30th June, 1987, circulating the consolidated instructions on compassionate appointments. It has been
provided, interalia that the age limit, wherever necessary, may be relaxed but the relaxation of lower
age limit should not be below 14 years of age. The question of laying down the minimum age for
entry into Government Service for those appointed on compassionate grounds has been reconsidered.
The minimum age of 18 years for entry into Government Service has been fixed keeping in view the
health requirement, mental development, etc. The appointment of persons in public services below the
minimum age of 18 years is, therefore, not in tune with the general policy. It has, therefore, been
decided that if an employee dies while in Service or is retired on invalid pension and there is a ward
below 18 years of age and who alone is available for employment, he should apply for a job as soon
as he attains the age of 18 years. The persons below the age of 18 years should not be considered for
appointment on compassionate grounds. The general instructions referred to above may be treated as
amended to this extent. The upper age limit may, however, be relaxed as hitheretofore as per the
orders already existing on his subject.
Sd/-
(A. Jayaraman)
Director (E)
_____
Department of Personnel & A. R.
No. 17/8/82-PER Dated:- 3rd August, 1987.
A copy of the below mentioned O.M. is forwarded herewith for information and guidance to:-
1. All Heads of Departments/Offices.
2. All Departments in the Secretariat, Panaji.
Sd/-
(N. P. Gaunekar)
Under Secretary (Personnel)
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
No. 14014/6/86-Estt.(D) Dated the 30th June, 1987.
OFFICE MEMORANDUM
Subject: Compassionate appointment of son/daughter/near relative of deceased Government
servant Consolidated Instructions.
The undersigned is directed to say that instructions have been issued by this Department from time
to time laying down the principles to be followed in making compassionate appointments of
sons/daughters/near relatives of deceased Government servants. For facility of reference, the orders
issued on the subject have been simplified and consolidated in this Office Memorandum.
1. To whom applicable.-
(a) To a son or daughter or near relative of a Government servant who dies in harness
including death by suicide, leaving his family in immediate need of assistance, when there
is no other earning member in the family.
(b) In exceptional cases when a Department is satisfied that the condition of the family is
indigent and is in great distress, the benefit of compassionate appointment may be extended
to a son/daughter/near relative of a Government Servant retired on medical grounds under
Rule 38 of Central Civil Services (Pension) Rules, 1972, or corresponding provisions in the
Central Civil Service regulations before attaining the age of 55 years. In case of Group ‗D‘
employees whose normal age of superannuation is 60 years, compassionate appointment
Compendium 159 Compassionate Appointment

may be considered where they are retired on medical grounds before attaining the age of 57
years.
(c) To a son or daughter or near relative of a Government servant who dies during the period
of extension in service but not re-employment.
2. Authority competent to make compassionate appointment.-
(a) Joint Secretary Incharge of Administration or Secretary or Secretary in the
Ministry/Department concerned.
(b) In the case of Attached and Subordinated Offices, such powers may be exercised by the
Head of the Department under Supplementary Rule 2(10).
3. Posts to which such appointment can be made.-
Group ‗C‘ post or a Group ‗D‘ post
4. Eligibility.-
(a) Compassionate appointment can be made only against direct recruitment quota.
(b) Applicants for compassionate appointment should be appointed only if they are eligible
and suitable for the post in all respects under the provisions of the relevant Recruitment
Rules.
(c) Departments are, however, competent to relax temporarily educational qualifications in
the case of appointment at the lowest level i.e. Group ‗D‘ or LDC post, in exceptional
circumstances where the condition of the family is very hard. Such relaxation will be
permitted upto a period of two years beyond which no relaxation of educational
qualifications will be admissible and the services of the persons concerned if still
unqualified, are liable to be terminated.
(d) Where a widow is appointed on compassionate ground to a Group ‗D‘ post, she will be
exempted from the requirements of educational qualifications, provided the duties of the
post can be satisfactorily performed without having the educational qualification of
Middle Standard prescribed in the Recruitment Rules.
(e) In deserving cases even where there is an earning member in the family, a son/daughter
/near relative of the deceased Government servant, leaving his family in distress may be
considered for appointment with the prior approval of the Secretary of the Department
concerned who, before approving the appointment, will satisfy himself that the grant of
concession is justified having regard to the number of dependents, the assets and
liabilities left by the deceased Government servant, the income of the earning member as
also his liabilities including the fact that the earning member is residing with the family of
the deceased Government servant and whether he should not be a source of support to the
other members of the family.
5. Extend to which compassionate appointment can be made.-
The appointing authorities may ensure that total reservation for Scheduled Castes, Scheduled
Tribes, Physically Handicapped persons and Ex-servicemen, the details of which are given
below, together with carry forward reservation (which at present is applicable only in respect
SC/ST and Physically handicapped persons) should not exceeds 50% of the vacancies available
on any particular occasion:

*(ii) Scheduled Castes ------ 15%

*(ii) Scheduled Tribes ------ 7½%
(iii) Ex-servicemen -------- 10%
In Group ‗C‘ posts and 20% in Group ‗D‘ posts subject to provisio 1 of rule 4 of this
Department‘s Notification No. 39016/10/70-Estt.(C) dated 15-12-1979.
(iv) Physically Handicapped persons – 3%
Compendium 160 Compassionate Appointment

* The percentages of reservation for SC/ST are different in case of Offices using 100-pint
roster at appendix 3 of the Brochure on Reservation for SCs and STs in Services.
6. Relaxation.- Compassionate appointment are made in relaxation of the following:
(a) Recruitment procedure i.e. without the agency of the Staff Selection Commission or
Employment Exchange.
(b) Age limit wherever necessary. The relaxation of lower age limit should not be below 14
years of age.
(c) Educational qualifications to the extent stated in para 4 above.
(d) Clearance from Surplus Cell of this Department/Directorate General of Employment and
Training.
7. Belated requests for compassionate appointments.-
Ministries/Departments can also consider the requests for compassionate appointment even
where the death took place long ago, say five years or so, while considering such belated
requests it should be kept in view that the concept of compassionate appointment is largely
related to the need for immediate assistance to the family on the passing away of the
Government Servant in harness.
The very fact that the family has been able to manage somehow all these years should normally
be adequate proof to show that the family had some dependable means of subsistence.
Therefore, examination of such cases call for a great deal of circumspection. The decision in
those cases may be taken at the level of Secretary only.
8. Widow appointed on compassionate grounds getting remarried.-
A widow appointed on compassionate ground will be allowed to continue in service even after
re-marriage.
9. Selective approach.-
(a) The appointments made on grounds of compassion should be done in such a way that
persons appointed to the post do have the essential educational and technical qualifications
and experience required for the post consistent with the requirements of maintenance of
efficiency of administration.
(b) It is not the intention to restrict employment of son/daughter/near relative of the deceased
Group ‗D‘ employee to a Group ‗D‘ post only.
As such , a son/daughter/near relative of deceased employee can be appointed to a Group
‗C‘ post for which he is educationally qualified, provided a vacancy in Group ‗C‘ exists.
(c) As the appointments have to be cleared at the level of the Head of Department and as all
the vacancies are to be pooled for compassionate appointment, it may be ensured that
subordinate and field offices get an equitable share in the compassionate appointments.
(d) The scheme of compassionate appointments was conceived as far back as 1958.
Since then a number of welfare measures have been introduced by the Government such as
the following made which have made a significant difference in the financial position of
the families of government servants dying in harness.
The benefits received by the family under these scheme may be kept in view while
considering cases of compassionate appointment.
1. Under the Central Government Employees Insurance Scheme financial assistance to the
family of the deceased Government servant is as under:-
Group ‗D‘ Employees – Rs. 10,000/-.
Group ‗C‘ Employees – Rs. 20,000/-.
Compendium 161 Compassionate Appointment

Group ‗B‘ Employees – Rs. 40,000/-.

Group ‗A‘ Employees – Rs. 80,000/-.
In addition nearly 2/3rd Rs. of the amount contributed by the Government servant to the
fund is also payable alongwith the above amount.
2. Benefit of encashment of leave to the credit of the deceased Government servant at the
time of his death subject to a maximum of 240 days.
3. Entitlement of additional amount equal to the average balance in the GPF of the deceased
Government servant during the three years immediately preceding the death of the
subscriber subject to certain conditions under the Deposit-Linked Insurance Scheme.
4. Improved family pension.
5. Assistance from Compassionate Fund, wherever necessary.
10. Request for change in post.-
When a person has accepted a compassionate appointment to a particular post, the set of
circumstances which led to his initial appointment, should be deemed to have ceased to exist
and thereafter the person who has accepted compassionate appointment in a particular post
should strive in his career like his colleagues for future advancement and claims for
appointment to higher post on consideration of compassionate should invariably be rejected.
11. General.-
The proforma as in Annexure may be used by Ministries/Departments for ascertaining
necessary information and processing the cases of compassionate appointments.
Sd/-
(K.S.R. Krishna Rao)
Deputy Secretary to the Government
of India
______
Compendium 162 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Contract Appointment/Engagement of Consultants/

Extn. beyond Superannuation/Re-employed Pensioners
Compendium 163 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Department of Personnel
No. 1/1/2017-Addl. Secy(PER)/1910 Dated:- 05-08-2021
OFFICE MEMORANDUM
Read: (1) O.M. No. 1/1/2017-Addl.Secy(PER)/2941 dated 25/10/2019
(2) O.M. No. 1/1/2017-Addl.Secy(PER)/1598 dated 15/07/2020
The Government has decided to permit extension of the existing contract appointment beyond
31/10/2021; for a further period of one year upto 31/10/2022, or for such period of time, as per the
requirement of the Department/PSUs concerned, whichever is earlier.
2. This has been concurred by the Finance(Rev. & Contl.) Department vide its U.O. No.
1400073412 dated 31/07/2021.
3. All the Head of Departments/PSUs etc, shall therefore assess the requirement of such contract
appointment and if required, extend the same for a period of one year or until regular appointment is
made or till31/10/2022, whichever is earlier, with the approval of the Minister of Administrative
Department concerned.
Sd/-
Maya Pednekar
Under Secretary (Personnel-II)
_____
Department of Personnel
No. 1/49/76-Per (Pt-II)/398 Dated:- 08-02-2021
CIRCULAR
Read: Circular No.1/49/76-PER (Pt.II) dated 27/08/2013

In continuation to the Circular read in the preamble, regarding grant of relaxation in age limit to the
contract employees working in Government Departments, it is to clarify that the said Circular is not
applicable to Group ―A‖ and ―B‖ posts falling under purview of the Goa Public Service Commission.
Sd/-
Vishal C. Kundaikar
Under Secretary (Personnel-I)
_______

Personnel Department
No. 1/1/2017-Addl. Secy(PER) 1598 Dated : 15/07/2020
Read : O.M. No. 1/1/2017-Addl.Secy(PER)/2941 dated 25/10/2019
OFFICE MEMORANDUM
In partial modification of the Office Memorandum read in the preamble, para 2 (c) and 2 (e)
shall stand amended to the extend as under :-
2 (c) The proposal for revival of the lapsed posts of all the Departments whose assessment of
strength by High Level Empowered Committee is complete and all other lapsed posts of which
assessment is not done by IDCO/HLEC shall be referred to Department of Personnel and thereafter to
Finance Department for concurrence. All the posts which remain vacant for 7 (seven) years and above
shall deemed to be abolished.
2 (e) The proposals towards outsourcing of activities such as house-keeping, Security services
and other personnel through GHRDC for the first time shall be referred to the Department of
Personnel and thereafter to Finance Department for concurrence. However, subsequent extension of
existing agreement of outsourcing activities may not be referred to the Department of Personnel or
Finance Department. The Department concerned may extend the said agreement of outsourcing with
Compendium 164 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

the approval of the Minister of Administrative Department concerned. The proposal of extension shall
be referred to Department of Personnel and Finance Department in case there are changes in the
existing contract in terms of number of personnel or change in the rates.
2. The council of Ministers in the XXIXth Cabinet meeting held on 01/07/2020 has approved the
above proposal.
3. The Government has also decided to permit extension of the existing contract appointment
beyond 31/10/2020; for a further period of one year upto 31/10/2021, or for such period of time, as
per the requirement of the Department /PSUs concerned, whichever is earlier.
4. This has been concurred by the Finance (Rev. & Contl.) Department vide its U.O. No.
1400073412 dated 11/07/2020.
5. All the Head of Departments /PSUs etc, shall therefore assess the requirement of such
contract appointment and if required, extend the same for a period of one year or until regular
appointment is made or till 31/10/2021, whichever is earlier, with the approval of the Minister of
Administrative Department concerned.
Sd/-
(Maya Pednekar )
Under Secretary (Personnel II)
______
Department of Personnel
File No. 1/1/2017-Addl. Secy. (PER)/2941 Dated:- 25/10/2019

Read: 1. O.M. No. 10/1/77-PER (Part) dated 21/08/2013.

2. O.M. No. 10/1/77-PER dated 24/06/2015.
3. Order No. 1/1/2017-Addl. Secy. (PER) dated 22/11/2017.
4. Circular No. 1/1/2017-Addl. Secy. (PER) dated 24/11/2017.
5. Order No. 1/1/2017-Addl. Secy. (PER) dated 08/01/2019.
6. O.M. No. 1/1/2017-Addl.Secy. (PER) dated 23/10/2018.
7. Corrigendum No. 1/1/2017-Addl.Secy. (PER) dated 26/10/2018.
8. Order No. 1/1/2017-Addl. Secy. (PER)/2940 dated 25/10/2019.
OFFICE MEMORANDUM
The Government of Goa vide Order dated 22/11/2017 read in the preamble
had constituted a special mechanism, initially for a period of one year, to assess the sanctioned
strength of various Government Departments, PSUs etc. The validity of the said special mechanism
was extended for another year till 31st October, 2019.
2. The Government reviewed the special mechanism and decided the following in partial
modification to instructions issued earlier as referred to in the preamble;
(a) The Special Mechanism viz. Inter-Departmental Committee of Officers (IDCO) and High Level
Empowered Committee (HLEC) constituted vide order No. 1/1/2017-Addl.Secy(Per) dated
22/11/2017 stands discontinued, vide Order referred at Sr. No. 8 in the preamble.
(b) The proposals for creation and abolition of posts shall be referred to the Administrative Reforms
Department. The Administrative Reforms Department shall thereafter in consultation with
Department of Personnel and concurrence of Finance Department, finalize the proposal and refer
the same to the concerned Department for approval of the Council of Ministers.
(c) The proposal for revival of the lapsed posts of all the Departments whose assessment of strength
by High Level Empowered Committee is complete shall be referred to Department of Personnel
and to Finance Department for concurrence.
(d) The proposal for new contract appointments shall be referred to the Department of Personnel and
to the Finance Department for concurrence in adherence to the guidelines as contained in the
O.M.s dated 21/08/2013 and 24/06/2015 read at (1) and (2) in the preamble.
(e) The proposals for outsourcing of activities such as house-keeping, Security etc. shall be referred to
Compendium 165 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

the Department of Personnel and to the Finance Department for concurrence.

(f) The proposals for purchase or outsourcing of vehicles shall be referred to the Finance
Department.
(g) All the proposals pertaining to the amendment of orders or review of any decision of the High
Level Empowered Committee (HLEC) constituted vide Order dated 22/11/2017 shall be dealt by
the Administrative Reforms Department in consultation with the Department of Personnel and
Finance Department.

3. The Council of Ministers in the XIIth meeting held on 23/10/2019 has approved the above
proposal.

4. The Government has also decided to permit extension of the existing contract appointment beyond
31/10/2019; for a further period of one year upto 31/10/2020, or for such period of time, as per the
requirement of the Departments/PSUs concerned, whichever is earlier.

5. This has been concurred by the Finance (Rev. & Contl.) Department vide its U.O. No.
1400068849 dated 24/10/2019.

6. All the Head of Departments/PSUs etc, shall therefore assess the requirement of such contract
appointment and if required, extend the same for a period of one year or until regular appointment is
made or till 31/10/2020, whichever is earlier, with the approval of the Minister of Administrative
Department concerned.
Sd/-
(Shashank V. Thakur)
Under Secretary (Personnel-I)
_____
Department of Personnel
File No. 1/1/2017-Addl. Secy (PER) Dated:- 26-10-2018.
Read:- 1. O.M. 1/1/2017-Addl. Secy. (PER) dated 23-10-2018.
CORRIGENDUM
The Para 5 of the O.M. dated 23-10-2018, shall be substituted to be read as below:-
5. All the Heads of Departments/PSUs etc, shall assess the requirement of such contract basis and
decide on the extension of such contract basis appointment for the period of the requirement or
until regular appointment is made or till 31-10-2019 whichever is earlier. This extension in
contract basis appointment will be done with the approval of the Minister of the Administrative
Department concerned, without further referral to the Department of Personnel and Department of
Finance (Rev & Contl).
In cases, where fresh contract basis appointment need to be carried out based on the exigencies of
the work load, the proposal shall be referred to IDCO, as per Circular No. 1/1/2017-Addl. Secy.
(PER) dated 24-11-2017. For newly created posts etc; on assessment by IDCO, the Department
shall be required to adhere to the guidelines as contained in the O.M.s dated 21-08-2013 and 24-
06-2015 (read at (1) and (2) above) and obtain prior approval of the Department of Personnel and
Department of Finance (Rev & Contl) however, such proposal need not be placed before Cabinet.
Sd/-
(Yetindra Maralkar)
Additional Secretary (Personnel)
______
Department of Personnel
File No. 1/1/2017-Addl. Secy (PER)/2625 Dated:- 23-10-2018.
Compendium 166 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Read:- 1. O.M. 10/1/77- PER (Part) dated 21-08-2013.

2. O.M. 10/1/77- PER dated 24-06-2015.
3. Order No. O.M. 1/1/2017-Addl. Secy (PER) dated 22-11-2017.
4. Circular No. 1/1/2017-Addl. Secy (PER) dated 24-11-2017.
OFFICE MEMORANDUM
Government of Goa vide Order dated 22-11-2017 (read at (3) above) constituted a special
mechanism, for a period of one year, to assess the sanctioned strength of various Government
Departments, PSUs etc. Accordingly, vide Circular dated 24-112017 (read at (4) above), it was
decided that the period of contract appointments, made in accordance with the instructions issued vide
Office Memoranda dated 21-08-2013 and 24-06-2015 (read at (1) and (2) above) shall not be
extended beyond 31-10-2018.
2. This process of assessment by the Inter Departmental Committee of Officers (IDCO) and the
High Level Empowered Committee (HELC), is presently ongoing and is expected to take some more
time.
3. (a) In the meanwhile, in order, that the functioning of the Departments are not affected;
Government has decided to permit extension of contract basis appointment beyond 31-10-
2018; for a further period of one year, or for such period of time, as per the requirement of
the Department concerned, whichever is earlier.
(b) In cases of Departments, where the assessment has been completed and orders to this effect,
have been issued by the competent authority, then in such cases, the extensions of contract
basis appointments may be done, for the period not exceeding one year, beyond 31-10-2018
or until the post is filled on regular basis, whichever is earlier.
(c) In cases of Departments, where the process of assessment is ongoing, then in such cases, the
extensions of contract basis appointments shall be done with the condition, that in the event
the said post is not sanctioned or is declared redundant, then the contract basis appointment
will stand discontinued forthwith from the date of issue of orders by the competent
authority, or until 31-10-2019, whichever is earlier.
(d) In cases of Departments, who desire to discontinue the contract basis appointment, for any
reason, Department may do so at their end.
4. Accordingly, para (6) of the Circular dated 24-11-2017 (read at (4) above) stands modified to this
extent as above.
5. All the Heads of Departments/PSUs etc, shall assess the requirement of such contract basis and
decide on the extension of such contract basis appointment for the period of the requirement or until
regular appointment is made or till 31-10-2019 whichever is earlier: This extension in contract basis
appointment, will be done with the approval of the Minister of the Administrative department
concerned, without further referral to the Department of Personnel and Department of Finance (Rev &
Contl).
In cases, where fresh contract basis appointment need to be carried out based on the exigencies of
the work load or for newly created posts etc; than the Department would require to adhere to the
guidelines as contained in the O.M.s dated 21-08-2013 and 24-06-2015 (read at (1) and (2) above)
and obtain prior approval of the Department of Personnel and Department of Finance (Rev & Contl).
6. This issues with the approval of the Finance (Rev & Contl) Department vide U.O. No.
1400043948 dated 23-10-2018.
Sd/-
(Yetindra Maralkar)
Additional Secretary (Personnel)
______
Compendium 167 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Department of Finance (Revenue & Control)

No. 8/1/2016-Fin (R&C) Dated 28-11-2018
Read: Order No. 8/1/2016-Fin (R&C)/ (A) dated 30-11-2016.
Order No. 8/1/2016-Fin (R&C) dated 25-07-2017.
Order No. 8/1/2016-Fin (R&C) dated 10-08-2017.
Order No. 8/1/2016-Fin (R&C) dated 04-09-2017.
Order No. 8/1/2016-Fin (R&C) dated 29-09-2017.
Order No. 8/1/2016-Fin (R&C) dated 25-10-2017.
Order No. 8/1/2016-Fin (R&C) dated 14-06-2018.
ORDER
In pursuance to the Order‘s read above, he following guidelines/Office memoranda issued by he
Government of India has been adopted by he State Government for its implementation.
1. O.M. No. 2/11/2017-Estt. (Pay-II) dated 24-11-2017 regarding grant of Deputation (Duty)
Allowance.
2. O.M. F. No. 42/14/2017-P& PW (G) dated 08-03-2018 regarding Dearness relief to re-employed
pensioners consequent on revision of ignorable part of pension for fixation of pay in the
re-employment post.
3. O.M. No. 38/37/16-P&PW (A) (iv) dated 08-11-2017 regarding fixation of pension of Medical
Officers retired during 01-01-2016 to 30-06-2017.
4. O.M. No. 4-21/2017-IC/E. III(A) dated 31-07-2018 regarding date of next increment under Rule
10 of CCS (RP) Rules, 2016.
5. O.M. No. 1-6/2016-IC dated 03-08-2017 regarding bunching of stages in the revised pay
structure under Centre Civil Services (Revised Pay) Rules, 2016.
All the guidelines/OMs, referred to above is available on the website of the Directorate of
Accounts, www.accountsgoa.gov.in.
Sd/-
(Michael M. D‘Souza)
Additional Secretary (Finance)

Ministry of Personnel, Public Grievances & Pensions

(Department of Pension & Pensioners Welfare)
No. 42/14/2017-P&PW(G) Dated: 08-03-2018

OFFICE MEMORANDUM
Sub:- Amendment of instructions regarding dearness relief to re-employed pensioners
consequent on revision of ignorable part of pension for fixation of pay in the
re-employment post-reg

The undersigned is directed to refer to subject cited above and to say that the grant of
dearness relief to re-employed pensioners/family pensioners is presently regulated in accordance with
the instructions contained in this Department‘s OM No. 45/73/97-P&PW(G) dated 02.07.1999 and
subsequently amended vide this Department‘s dated 38/88/2008-P&PW(G) dated 09.07.2009.

2. DoPT, vide their OM No. 3/3/2016-Estt.(Pay II) dated 01.05.2017 have issued instructions for
revision of ignorable amount of pension from Rs. 4000/- to Rs. 15000/- (Rupees Fifteen Thousand)
for the purpose of fixation of pay in the re-employment post. Accordingly, the amount of Rs. 4000/-
appearing in this Department‘s OM dated 09.07.2009 is revised as Rs. 15000/-(Rupees Thousand).
The other conditions for grant of dearness relief in OM dated 02.07.1999 remain the same.
Compendium 168 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

3. In their application to Indian Audit Accounts Department, these orders are being issued after
consultation with the Comptroller & Auditor General of India.

4. This issues with the concurrence of Ministry of Finance, Department of Expenditure ID Note No.
181/E-V/2017 dated 17.11.2017 and Department of Personnel & Training ID Note No.1265923/17-
Estt(Pay-II) dated 18.09.2017.
Sd/-
(Charanjit Taneja)
Under Secretary to the Government of India
_____
Department of Personnel
File No. 10/1/77- PER (Part)/3928 Dated:- 28-12-2017.
Read:- 1. Circular No. 10/1/77- PER (Part)/3816 dated 18-12-2017.
CIRCULAR
In continuation to above referred Circular, the details of contractual staff presently working with
the Departments irrespective of their tenure shall be furnished, in the same proforma as per Circular
cited in preamble.
The Departments shall ensure that, the information should reach this Office on or before 5th
January, 2018. The information received thereafter shall not be considered.
Sd/-
(Harish N. Adconkar)
Under Secretary (Per-I)
______
Department of Personnel
File No. 10/1/77- PER (Part)/3816 Dated:- 18-12-2017.

CIRCULAR
It is observed that, the staffs appointed on Contract basis in Government Departments are
sometimes engaged for a long duration. The Government is considering to formulate policy guidelines
for such contractual staff working for more than 5-10 years and above.

The Government intends to collate the data of such contract staff (Group ‗C‘) who are engaged as
on 30-09-2017 in order to frame policy guidelines for such employees.

It is therefore, all the Government Departments are instructed to submit the data of contractual staff
(Group ‗C‘) engaged directly by them to this Department in the prescribed proforma (Overleaf)
alongwith Soft copy (MS EXCEL FORMAT ONLY).

The Departments shall ensure that, the information should reach this Office on or before 5th
January, 2018. The information received thereafter shall not be considered.

Sd/-
(Shashank V. Thakur)
Under Secretary Personnel
Compendium 169 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

PROFROMA
Name of the Department:- __________________________________________________________
DETAILS OF EXISTING CONTRACT STAFF IN THE DEPARTMENT

Number of years completed

subsequent period of extension with format

accordance with RR‘s? If so, provide copy

GHRDC, GRES or any other recruitment

Whether the initial appointment through
details such as extract of
for initial appointment is
department concurrence

obtained? If so, provide

Whether intial appointment is made in

Whether approval of

cabinet decision and

administrative approval for initial
Date of Initial Appointment and

Cabinet/finance

nothings of F.D
of selection committee minutes

agency? If so, furnish details.

DD/MM/YY to DD/MM/YY

Age as on date of contract

Pay attached to the post

Nature of the post

appointment
Designation
Sr. No.

Name

concurrence
With Break

Approval
YES/NO

YES/NO
Without

Finance
Cabinet
Break

A B C D E F G H I J K L

______

Department of Personnel
File No. 2/38/75-PER (Vol.IV)/2928 Dated:- 26-09-2017.
OFFICE MEMORANDUM
It has been decided by the Government that the vacancy arising due to Earned Leave, EOL, Study
Leave, Maternity Leave, Child Care Leave or any other such kind of leave exceeding sixty days, in
respect of regular employees shall be filled through advertisement on contractual basis through a
Walk-in-Interview module.
2. The leave vacancy in the above respect will be specifically against the individual who has
proceeded on leave and shall be co-terminus with the leave period and the same can be extended or
curtailed, to match the tenure of the leave period.
Provided that, under no circumstances such contract appointment against the leave vacancy shall
exceed the period of one year duration. In case the period exceeds one year, the process as indicated
above shall be initiated de-novo.
3. The person appointed on contract shall be permitted one day casual leave on completion of every
15 days in office. No other leave shall be admissible to contract employee, under the leave vacancy.
4. The Selection Committee for the above cases shall be chaired by the Head of Department
concerned comprising two other Members in the rank of Gazetted Officers of the Department
concerned, to be nominated by the Head of Department (in absence of Gazetted Officer, senior most
Group ‗C‘ Official to be nominated by the Head of the Department).
5. No separate Government approval is required to fill up such vacancies arising out of above
reasons.
6. Retired Government employees can be engaged without Walk-in-Interview subject to the
payment being fixed as per rules and subject to maximum period of one year & age limit of 65 years.
7. These instructions shall supersede or modify any similar instructions issued in this regard to the
extent as above.
Sd/-
(Yetindra Maralkar)
Additional Secretary (Personnel)
______
Compendium 170 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Department of Finance (R&C)

No. 8/1/2016-Fin (R&C) Dated:- 04-09-2017.
Read: Order No. 8/1/2016-Fin (R&C) dated 30-11-2016.
OFFICE MEMORANDUM
In pursuance to the Order read above, the Office Memorandum No. 3/3/2016-Estt. (Pay II) dated
01-05-2017 issued by the Government of India, Ministry of Personnel, Public Grievances & Pension,
Department of Personnel & Training, regarding applicability of Central Civil Services (Revised Pay)
Rules, 2016 to persons re-employed in Government Service after retirement and whose pay is
debitable to Civil Estimates is hereby adopted by the State Government.
The OM referred above is available on the website of the Directorate of Accounts,
www.accountsgoa.gov.in.
Sd/-
(Sushama D. Kamat)
Under Secretary Fin. (R&C)

Ministry of Personnel, Grievances & Pension

Department of Personnel & Training
No. 3/3/2016-Estt. (Pay II) Dated : 01-05-2017
OFFICE MEMORANDUM
Subject: Applicability of Central Civil Services (Revised Pay) Rules, 2016 to persons re-employed in
Government Service after retirement and whose pay is debitable to Civil Estimates.
The pay fixation of re-employed pensioners on re-employment in Central Government, including
that of Defence Forces personnel/officers, is being done in accordance with Central Civil Service
(Fixation of Pay of Re-employed Pensioners) Orders, 1986, issued vide this Department‘s O.M. No.
3/1/85-Estt. (Pay II) dated 31st July, 1986 (as revised from time to time). Persons re-employed in
Government service after retirement have been excluded from the purview of the Central Civil
Services (Revised Pay) Rules, 2016 vide Rule 2 (2)(vii) thereof. The question of extension of the
benefit of the revised pay rules to these persons and the procedure to be followed for fixing their pay
in the revised pay structure has been considered by the Government. The President is pleased to
decide that, in partial modification of the Rule 2 (2)(vii) of the Central Civil Services (Revised Pay)
Rules, 2016, the provisions of these rules shall apply to such persons also who were in/came into re-
employment on or after 1st January, 2016, subject to the orders hereinafter contained. This decision
will cover all Government servant re-employed in Central Civil Departments other than those
employed on contract except where the contract provide otherwise, whether they have retired with or
without a pension and/or gratuity or any other retirement benefits, e.g. contributory fund etc. from a
civil post or from the Armed Forces.
2. Re-employed persons who become eligible to elect revised pay structure in accordance with
these orders should exercise their option in the manner laid down in Rule 5 and 6 of the Central Civil
Services (Revised Pay) Rules, 2016, within three months of the date of issue of these orders or in
cases where the existing scales of pay of the posts held by them are revised subsequent to the issue of
these orders, within three months of the date of such order.
Fixation/drawal of pay of Personnel/Officers re-employed prior to 01-01-2016 and who were
in re-employment as on 01-01-2016:
3(a) The initial pay of a re-employed Government servant who elects or is deemed to have elected
to be governed by the revised pay structure from the 1st day of January, 2016 shall be fixed according
to the provisions of Rule 7 of the C.C.S. (R.P.) Rules, 2016, if he/she is-
(i) a Government servant who retired without receiving a pension, gratuity or any other retirement
Compendium 171 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

benefit and
(ii) a retired Government servant who received pension or any other retirement benefits but which
were ignored while fixing pay on re-employment.
3(b) The initial pay of a re-employed Government servant who retired with a pension or any other
retirement benefit and whose pay on re-employment was fixed with reference to these benefits or
ignoring a part thereof, and who elects or is deemed to have elected to be governed by the revised
structure from the 1st day of January, 2016 shall be fixed in accordance with the provisions contained
in Rule 7 of the Central Civil Services (Revised pay) Rules, 2016. Pension (excluding the ignorable
portion of pension, if any), as defined in para 3(1) of CCS (Fixation of Pay Re-employed Pensioners)
Orders, 1986 admissible on relevant date, i.e. date of coming over to the revised pay structure,
effective from 1-1-2016 or later, shall be deducted from his/her pay in accordance with the general
policy of the Government on fixation and subsequent drawal of pay of re-employed pensioners.
3(c) In addition to the pay so fixed, the re-employed Government servant would continue to draw
the retirement benefits he/she was permitted to draw in the pre-revised scales, as modified based on
the recommendations of the Seventh Central Pay Commission, orders in respect of which have been
issued separately by the Department of Pension & Pensioners‘ Welfare.
3(d) Where a re-employed Government servant elects to draw his/her pay in the existing pay
structure and is brought over to revised pay structure from a date later than the 1st day of January,
2016, his/her pay from the later date in the revised scale shall be fixed in accordance with the
provisions of Rule 11 of the Central Civil Services (Revised Pay) Rules, 2016.
4. Further, the existing ceiling of Rs. 80,000/- for drawal of pay plus gross pension on re-
employment is enhanced to Rs. 2,25,000/-, the maximum basic pay prescribed for Secretary to the
Government of India under Central Civil Services (Revised Pay), Rules, 2016.
Ignorable part of Pension
5. The President is also pleased to enhance the ignorable part of pension from Rs. 4000/- to Rs.
15,000/- (Rupees Fifteen Thousand) in the case of Commissioned Service Officers and Civil Officers
holding Group ‗A‘ posts who retire before attaining the age of 55 years. The existing limits of civil
and military pensions to be ignored in fixing the pay of re-employed pensioners will, therefore, cease
to be applicable to cases of such pensioners as are re-employed on or after 1-1-2016.
6. In the case of persons who were already on re-employment as on 01-01-2016, the pay may be
fixed on the basis of these orders, with effect from the date of coming over to the new pay structure,
i.e. 01-01-2016 or later, as per the option exercised by them in terms of para 2 above. In such case,
their terms would be determined afresh as if they have been re-employed for the first time from such
date of coming over to the new pay structure.
Fixation/drawal of pay of employees appointed on re-employment basis on or after 1st day of
January, 2016
7. Pursuant to the introduction of the system of Pay Matrix vide the Central Civil Service (Revised
Pay), Rules, 2016, the President is further pleased to amend the relevant provisions of CCS (Fixation
of Pay of re-employed Pensioners) Orders, 1986 in the manner indicated below:-
Existing provision
(1986 Orders read with OM dated 5th April Revised provision
2010)
Para 4(a): Re-employed pensioners shall be Order 4(a): Re-employed pensioners shall be
allowed to draw pay only in the prescribed allowed to draw pay only in the Level in the revised
pay scale/pay structure of the post in which pay structure applicable to the post in which they
they are re-employed. No protection of the are re-employed. No protection of the scales of
scales of pay/pay structure of the post held pay/pay structure of the post held by them prior to
by them prior to retirement shall be given. retirement shall be given.
Note: Under the provisions of CCS (RP) Note: Revised pay structure in relation to a post will
Compendium 172 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Rules, 2008, revised pay structure comprises be as defined in Rule 3(ix) of the Central Civil
the grade pay attached to the post and the Services (Revised Pay) Rules, 2016.
applicable pay band.
Para 4(b)(i): In all cases where the pension Order 4(b)(i): In all cases where the pension is fully
is fully ignored, the initial pay on re- ignored, the initial pay on re-employment shall be
employment shall be fixed as per entry pay fixed as per Rule 8 of the Central Civil Service
in the revised pay structure of the re- (Revised Pay) Rules, 2016.
employed post applicable in the case of Note1: The case where pension is fully ignored is
direct recruits appointed on or after 1-1- given in Order 4(d) below.
2006 as notified vide Section II, Part A of Note 2: Pension is fully ignored means that pension
First Schedule to CCS (RP) Rules, 2008. is not deducated from pay.
Para 4(b)(ii): In cases where the entire Order 4(b)(ii): In all cases where the entire pension
pension and pensionary benefits are not and pensionary benefits are not ignored for pay
ignored for pay fixation, the initial basic pay fixation, the initial basic pay on re-employment
on re-employment shall be fixed at the same shall be fixed at the same stage as the last basic pay
stage as the last basic pay drawn before drawn before retirement. If there is no such stage in
retirement. However, he shall be granted the the re-employed post, the pay shall be fixed at the
grade pay of the re-employed post. The stage next above that pay. If the maximum pay in
maximum basic pay cannot exceed the grade the Level applicable to the post in which a
pay of the employed post plus pay in the pay pensioner is re-employed is less than the last basic
band of Rs. 67000 i.e. the maximum of the pay drawn by him before retirement, his initial
pay band PB-4. In all these cases, the non- basic pay shall be fixed at such maximum pay of
ignorable part of the pension shall be the re-employed post. Similarly, if the minimum
reduced from the pay so fixed. pay in the Level applicable to the post in which a
Illustration pensioner is re-employed is more than the last basic
A colonel who retired with basic pay of Rs. pay drawn by him before retirement, his initial
61700 (grade pay Rs. 8700; pay in the pay basic pay shall be fixed at such minimum pay of the
band Rs. 53000) is re-employed as a Deputy re-employed post. However, in all these cases, the
Secretary in an organization with grade pay non-ignorable part of the pension shall be reduced
of Rs. 7600. In this case, on re-employment, from the pay so fixed.
his basic pay will continue to be Rs. 61700. Note 1: Revised pay structure in relation to a post
However, his grade pay on re-employment will be as defined in Rule 3(ix) of the Central Civil
will be Rs. 7600 and the pay in the pay band Services (Revised Pay) Rules, 2016.
Rs. 54100. Thereafter, the non-ignorable Note 2: ―Basic Pay‖ in the revised pay structure
part of the pension will be reduced from the means the pay drawn in the prescribed Level in the
pay so fixed. Pay Matrix.
Note: In the revised pay structure, basic pay Note 3: Last pay drawn shall be as per definition of
is pay in the pay band plus the grade pay pre-retirement pay in terms of Order 3 of the CCS
attached to the post. (Fixation of Pay of re-employed Pensioners)
Orders, 1986, read with DoPT OM No. 3/19/2009-
Estt.(Pay-II) dated 8th November 2010.
Para 4(c): The re-employed pensioner will, Order 4(c): No change
in addition to pay as fixed under Para (b)
above shall be permitted to draw separately
any pension sanctioned to him and to retain
any other form of retirement benefits.
Para 4(d): In the case of persons retiring Order 4(d): In the case of person retiring before
before attaining the age of 55 years and who attaining the age of 55 years and who are re-
are re-employed, pension (including PEG employed, pension (including PEG and other forms
and other forms of retirement benefits) shall of retirement benefits) shall be ignored for pay
be ignored for initial pay fixation in the fixation to the following extent:-
following extent:- (i) No change
(i) In the case of ex-servicemen who held
Compendium 173 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

posts below Commissioned Officer rank in

the Defence Forces and in the case of
civilians who held posts below Group ‗A‘
posts at the time of their retirement, the
entire pension and pension equivalent of (ii) In the case of Commissioned Service officers
retirement benefits shall be ignored. belonging to the Defence Forces and Civilian
(ii) In the case of Commissioned Service pensioners who held Group ‗A‘ posts at the time of
officers belonging to the Defence Forces and their retirement, the first Rs. 15,000/- of the pension
Civilian pensioners who held Group ‗A‘ and pension equivalent retirement benefits shall be
posts at the time of their retirement, the first ignored.
Rs. 4000/- of the pension and pension
equivalent retirement benefits shall be
ignored.
8. Apart from the above, it is also clarified as under:-
(i) Drawal of increments: Once the initial pay of the re-employed pensioner has been fixed in
the manner indicated above, he will be allowed to draw normal increments as per the
provisions of Rule 9 and 10 of CCS (RP) Rules, 2016 read with Order 5 of the CCS
(Fixation of Pay of re-employed Pensioners) Orders, 1986.
(ii) Treatment of Military Service Pay (MSP): MSP is granted to Defence Forces
officers/personnel while they are serving in the Defence Forces. Accordingly, on their
re-employment in civilian organizations, including secret organizations under the Cabinet
secretariat umbrella, the question of grant of MSP to such officers/personnel does not arise.
However, the benefit of MSP in the pension should not be withdrawn. Accordingly, while
the pension of such re-employment pensioners will include the element of MSP, they
will not be granted MSP as part of pay while working in civilian organizations. Also, in
respect of all those Defence Officers/personnel, whose pension contains an element of MSP
and whose pay on re-employment is subject to deduction of pension (excluding the
ignorable portion, if any), the element of MSP as contained in the pension shall be ignored
while deducting the pension at the time of pay fixation. In other words, the MSP portion of
the pension need not be deducted from the pay fixed on re-employment.
(iii) Fixation/drawal of pay of re-employed persons who retired prior to 1-1-2016 and who
have been re-employed after 1-1-2016, and whose entire pension and pensionary
benefits are not ignored for pay fixation: The pay on re-employment will be fixed in terms
of Order 4(b)(ii) of the CCS (Fixation of Pay of Re-employed Pensioners) Orders, 1986, as
amended above, after notionally arriving at their revised basic pay at the time of retirement
as if they had retired under the revised pay structure, in terms of Rule 7 of the Central Civil
Service (Revised Pay) Rules, 2016. In all these cases, the non-ignorable part of the pension
shall be reduced from the pay so fixed. Regulation of MSP, however, shall be as per
clarification in para 8(ii) above.
(iv) Fixation/drawal of pay in all other cases: Pay fixation in cases not covered in Order 4(d)
will be as per the general principle of ‗pay minus pension‘, i.e. while the last pay drawn
shall be reckoned for pay fixation, the entire pension shall be deducted from the pay so
fixed. Regulation of MSP, however, shall be as per clarification in para 8(ii) above.
9. An undertaking may be obtained from re-employed pensioners who opt/are deemed to have
opted for the revised pay structure to the effect that, they understand and agree that the special
dispensation provided through this O.M. is subject to the condition of deduction of pension as
admissible to them from time to time, wherever required as per extant instructions.
10. These instructions shall apply in respect of those re-employed pensioners who are re-employed
Compendium 174 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

against civil posts carrying pay upto Level 17 of the Pay Matrix of CCS(RP) Rules, 2016.
11. In so far as the persons serving in the Indian Audit & Accounts Department are concerned,
these orders are being issued after consultation with the Comptroller & Auditor General of India.
12. These orders shall take effect from 1-1-2016.
Sd/-
(Pushpender Kumar)
Under Secretary to the Government of India.

UNDERTAKING
(To be given by persons who are on re-employment on or after 01-01-2016 and who have
chosen/are deemed to have chosen to be governed by the CCS (Revised Pay Rules), 2016, in terms of
Department of Personnel and Training Office Memorandum No. 3/3/2016-Estt.(Pay-II) dated 1-5-
2017)
(Para 9 of the OM No. 3/3/2016-Estt.(Pay-II) dated 1-5-2017 refers)
I, _____________, S/o/ w/o D/o _________________, hereby undertake that I understand and
agree that the special dispensation of pay fixation under the Central Civil Services (Revised Pay)
Rules, 2016 provided to me through the O.M. No. 3/3/2016-Estt.(Pay-II) dated 1-5-2017 is subject to
the specific condition of deduction of pension as admissible to me from time to time, wherever
required as per extant instructions.
Signature _______________________
Name __________________________
Designation _____________________
Date:
Place:
_____

Department of Personnel
No. 13/18/2014-PER Dated:- 10-03-2016.
Read: 1) O.M. No. 13/4/93-PER dated 2-9-1993.
2) O.M. No. 13/18/2014-PER dated 30-12-2014.
OFFICE MEMORANDUM
It is observed that, the Personnel Department is receiving many applications for grant of extension
in service beyond the age of superannuation without satisfying the merit of the case.
In this connection, it has been decided by the Government not to grant any extension in service
beyond the age of superannuation to any Government Servant, in future except some cases which are
under specialized categories and which are technically defined with the prior approval of the Cabinet
and Finance Department.
Keeping in view the above decision, it is decided that, services of the Government Servant on
extension basis after the age of superannuation will not be entertained in future, so as to ensure that,
the promotional avenues of the Officers who are eligible for the post are not blocked.
In view of above, all the Heads of Departments/Offices are hereby advised to follow the conditions
laid down in O.M. No. 13/18/2014-PER dated 30-12-2014 for granting extension of service beyond
the age of superannuation and refer the proposal of only such cases under specialized categories and
which are technically defined for the approval of the Government and Cabinet at least six month in
advance with proper justification.
The above instructions as regards to extension in service will come into force with immediate
effect.
Compendium 175 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

This is issued with the approval of the Government.

Sd/-
(Surendra F. Naik)
Under Secretary (Personnel)
______

Department of Law (Legal Affairs)

No. 5/2/2015-LA Dated: 31st July, 2015
CIRCULAR
Sub: Standard Agreement to be executed by Government with Contractors/Service Providers
in respect of Tenders and Standard Agreement to be signed with employees appointed on
contract
1. It has been observed that various Government Departments/Organizations refer, for vetting to
this Department, Agreement to be executed with the successful bidder in respect of bids invited by
them for execution of various works/projects or for procurement of supplies. However, it has been
noted that the contents of such Agreement vary quite widely, from one tender case to other, even
within the same Department/Organisation. Further, many-a-times these Agreements attempt to
selectively include some clauses of tender/documents tender notice, which is not required at all. In
fact such selective reproduction may lead to inconsistencies with the text in tender documents and
also give a higher priority to certain clauses over others. All this is prone to creating avoidable
contractual disputes that may be difficult for the Government to defend later. Therefore, to facilitate
the Departments, a standard Agreement (Annexure-I) to be executed by the Government with the
successful bidders, is hereby circulated.
2. It is also seen that whenever employees are appointed on contract basis in various Departments,
each Department executes its own type of Agreement with such employees and in process often
misses out on important clauses. Hence, to maintain uniformity, a standard Agreement (Annexure II)
for appointment of employees of contract basis is hereby circulated for use by all Departments.
3. The Departments shall accordingly use, after filing the blank spaces, the attached standards
drafts for the aforementioned purposes. Any change felt necessary shall then be communicated, in
track change mode, to the Law Department, for vetting. This would facilitate expeditious legal vetting
and guard against any inadvertent omission.
4. This issues with the approval of Government.
Sd/-
(Prashant Goyal)
Law Secretary
Annexure I
AGREEMENT WITH CONTRACTOR/SERVICE PROVIDER
This agreement is made at [Name of Place], Goa, on this _________ day of [Month], 2015,
BETWEEN
The Governor of Goa (hereinafter referred to as the ―Government‖) of the ONE PART
AND
M/s. [Name of Organisation], a [Status of Organisation-Company/ Proprietary Concern/
Partnership Firm/ Cooperative Society, etc.], incorporated under the [Name of Act under which
registered], having its registered office at [Name of Place], and represented in this act by its
Compendium 176 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

[Designation], Shri [Name of Signatory on behalf of Organisation], by virtue of Authority letter/

Power of Attorney/ Company Resolution, etc. [choose whichever is appropriate] No. ___________
dated ___________ (hereinafter referred to as the ―Contractor‖/―Service Provider‖ [use only the
appropriate one] which expression unless repugnant to the context or meaning thereof shall mean and
include its successors, executors, administrators, legal representatives and assignees) of the OTHER
PART.
Whereas, vide Tender Notice No. __________ dated __________, published in [Name of all
Newspaper, Magazines and E-tendering portal], the Government, invited Bids from eligible
Contractors/Service Providers for carrying out the work of [Exact name of work as per Tender Notice]
(hereinafter referred to as the said ―Tender Notice‖);
And whereas in response to the said Tender Notice, the contractor vide its offer No. ___________
dated ___________ submitted its bid to the Government (hereinafter referred to as the ―said bid‖);
And whereas, the Government vide work order No. ________ dated_________, has conveyed its
acceptance of the said Bid to the Contractor/Service Provider and has agreed to award the work of
[Exact name of work as per Tender Notice] (hereinafter referred to as the ―said work‖) to the
Contractor/Service Provider;
And whereas the Contractor/Service Provider has vide its letter No. _____________ dated
____________ furnished the performance security in the form of [Bank Guarantee/ Demand Draft/
Cash, etc.] in terms of the said Work Order No. _____________ dated ______________ issued by the
Government;
And whereas, the parties hereto have decided to reduce the terms and conditions of their agreement
into writing.
Now, therefore, this Agreement witnesses and the parties hereto hereby mutually agree as follows:
(1) That in consideration of the payment to be made by the Government to the Contractor/
Service Provider in accordance with the financial bid submitted by the latter and as accepted by the
Government, and as per the terms and conditions of the Tender Documents, the Contractor/Service
Provider shall carry out the said work strictly as per the provisions of the Tender.
(2) The date of commencement of the said work shall be reckoned from __________ and the
time period for completion of the said work, as indicated in the tender document, shall be counted
from this date.
(3) The parties hereto shall be bound by the provisions of the following documents, which shall,
in the following order of precedence, form part and parcel of this Agreement, namely:-
(i) This Agreement (on non-judicial stamp paper)
(ii) Work order No. __________ dated __________ issued by the Government to the
Contractor/Service Provider.
(iii) Financial bid submitted by the Contractor/Service Provider strictly in terms of provisions
of the tender documents
(iv) Addendum/ Corrigendum and Clarifications/ replies [No. and date be mentioned for
each)issued by the Government to the bidders]
(v) Special Conditions of Contract in the Tender document
(vi) General Conditions of Contract in Tender document
(vii) Technical Specification as laid down by the tender document
(viii) Accepted technical bid submitted by the Contractor/ Service Provider
(ix) Drawings, if any, supplied by the Government before accepting bids
(x) Tender Notice
In Witness Whereof, the parties hereto have signed this Agreement on the day, month and year first
hereinabove mentioned.
Compendium 177 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

SIGNED, SEALED AND DELIVERED BY

Shri___________
Secretary/ Director/ Executive Engineer ( ) to the Government of Goa,
For and on behalf of the Governor of Goa.
____________________________________
SIGNED AND DELIVERED BY
Shri___________ (Designation)
For and on behalf of the Contractor/ Service Provider
________________,
By virtue of ___________ dated ___________,
WITNESSES:
1. _____________________
2. _____________________
Annexure II: Agreement with Contractual Employee
This Agreement is made at [Name of Place], Goa, on this _____ day of [month], 2015,
BETWEEN
The Governor of Goa (hereinafter referred to as the ―Government‖) of the ONE PART
AND
Shri/Smt./Kum. ________________, aged _____________ years, son/daughter of __________,
Indian National, resident of [give complete address] (hereinafter referred to as the ―Official‖) of the
OTHER PART.
Whereas, the Government desires to appoint [designation of posts] on contract basisn in the
Departnmnets of _______/ name of Organisation [hereinafter referred to as the ―said post‖];
And whereas, accordingly, the Government vide advertisement No. __________ dated ________
published in the Newspaper, e-portal and Magazines, namely, _________, ______ and _________
dated _______, ________ and _____ respectively invited applications from eligible candidates for
making appointment to the said post on contract basis (hereinafter referred to as the ―said
advertisement‖);
And whereas, in response to the said advertisement, the official vide his/ her application dated
__________, applied for being appointed to the said post, and has subsequently been selected for said
appointment by the Government;
And whereas, accordingly, the Government vide Order No. __________ dated ________ appointed
the official to the said post on contract basis for a period of __________ with effect from the date the
official takes charge of the said post (hereinafter referred to as the ―said Order‖);
And whereas, the official vide his/her letter dated _________ has accepted the appointment to the
said post;
And whereas, in terms of the said Order, the appointment to the said post shall be governed by an
Agreement specifying the terms and conditions of appointment.
Now, therefore, this Agreement witnesses and the parties hereto hereby mutually agree as follows:
(1) The official shall serve the Government as [designation] for a period of _________ in the
Department of ______/ Name of Organisation on contract basis in consideration of payment
of a consolidated monthly salary of `________ (Rupees ___________) only to be made by
the Government to the Official.
Compendium 178 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

(2) The appointment of the Official on contract basis as aforesaid shall not bestow on the Official
any right or claim to be appointed in the regular service of the Government.
(3) The Official shall submit himself to the orders of the Government or such Officer under
whom he may be placed by the Government and shall at all times observe the rules and
regulations for the time being in force and shall carry out the duties as assigned to him from
time to time.
(4) The Official shall employ himself/ herself efficiently and diligently and to the best of his/ her
ability to the service of the Government and that he/ she shall devote his/her whole time to the
duties assigned to him/her and shall not en
gage, directly or indirectly, in any trade or business on his/her own account. Further, the official shall
not (except in case of accident or sickness certified by the competent medical authority)
absent himself/herself from his/ her duties without obtaining prior permission from the Head
of the Department.
(5) The Official may terminate this Agreement at any time by giving one calendar month‘s notice
in writing to the Government and on the expiry of such notice, this Agreement shall stand
terminated.
(6) The Government may terminate this Agreement at any time by giving to the Official one
month‘s advance notice in writing and on the expiry of such notice, this Agreement shall
stand terminated. In the absence of such notice to the Official, the Government shall refund to
the Official an amount equivalent to the pay of one month in lieu of such notice.
(7) The Government shall pay to the Official so long as he/ she remains in Office and actually
performs his/ her duties, a consolidated monthly salary of ` ___________ (Rupees ______)
only.
(8) The Official shall be entitled for the following types of leave only, namely:
(a)
(b)
(c)
(9) The contract appointment of the Official shall be strictly on the basis of ―No work no wages‖
and hence for any absence beyond the admissible leave permitted under clause (8) above, and
if so specially permitted by the supervising officer under special circumstances, a
proportionate reduction in the payment of admissible salary to the official shall be effected.
(10) The official shall be entitled to draw TA/DA, as admissible to similarly placed Government
officials, when required to go out of headquarters on official duties.
(11) The Official shall not be entitled to the benefits of Contributory Provident Fund (CPF) unless
the period of contract is extended beyond one year. In case of such extension, the Official
shall be allowed to contribute to the CPF as applicable and the Government contribution with
interest as applicable shall be payable to the official at the end of the Agreement or the
extended period of the Agreement, as the case may be.
(12) The Official shall not be entitled for any other additional benefits which are
applicable/admissible to the Government servants.
(13) In the event of any question, disputes or differences arising under or out of or in connection
with the conditions herein contained or touching or concerning the meaning or operation of as
to the rights, liabilities of the parties hereto, the same shall be referred to the sole arbitration
of a person appointed by the Secretary __________ to the Government of Goa. There shall be
no objection to any such appointment on the ground that the Arbitration so appointed is a
Government employee and that he/she has expressed his/her views in all or any of the matters
in dispute and difference. The award of the Arbitrator so appointed shall be final and binding
Compendium 179 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

on the parties to these presents. Save as aforesaid, the Arbitration and Conciliation Act, 1996
(Central Act 26 of 1996) and the rules framed thereunder shall apply to the arbitration
proceedings under this clause.
(14) The stamp duty payable on these presents shall be borne by the Government.
In Witness Whereof, the parties hereto have signed this Agreement in token of acceptance of the
terms and conditions of these presents on the day, month and year first hereinabove mentioned.

SIGNED, SEALED AND DELIVERED BY

Shri___________
Secretary ( ) to the Government of Goa,
For and on behalf of the Governor of Goa.

SIGNED AND DELIVERED BY

Shri/Smt./Kum. ___________
The Official

WITNESSES:
1. _____________________
2. _____________________
_____

Department of Personnel
No. 10/1/77-PER Dated:- 24-06-2015.
Read: Order No. 10/1/77-PER(Part) dated 21-08-2013.
OFFICE MEMORANDUM
In partial modification to the above referred O.M. dated 21-08-2013, Governor of Goa is pleased to
issue following guidelines for contractual appointments in Government departments/offices
/Corporation/semi Government and autonomous bodies:-
i. Approval of the Cabinet shall be obtained for initial appointment of any post on contract basis,
giving proper justification.
ii. The period of contractual appointment including extensions shall not exceed a period of three
years. If the posts are required on regular/long term basis the department shall initiate the
process for creation of regular posts before the expiry of the period of three years.
iii. In all cases where initial contractual appointment has been made with the approval of the
Cabinet, subsequent extension upto a total period of three years may be granted by the
concerned Department after seeking the approval of the Hon‘ble Chief Minister in Personnel
Department and the concurrence of Finance Department before the expiry of the period of
contract.
iv. In case of already existing contractual appointments, the period of extension shall not exceed
two years from the time new guidelines come into force.
Compendium 180 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

(2) The above instructions shall not apply to the temporary vacancy which occurred due to the
employee proceeding on Extra Ordinary Leave, Child Care Leave, Maternity Leave etc; the minimum
duration of which is two months. In such cases, the Department may continue to fill up the temporary
post on contract basis, co-terminus with the period of Extra Ordinary Leave, Child Care Leave,
Maternity Leave etc. granted to the Government employee, with approval of the Government.
(3) The contractual appointment should be within the sanctioned strength of the Department except
in specialised categories.
(4) Further, it has come to the notice of the Government that the various Departments are making
contractual appointment with different emoluments for the same post creating irrationality in pay
structure in the State Administration.
In order to have uniformity in pay structure in all the Departments, it is decided to issue a fresh
instructions as given below for fixation of remuneration who are employed on contract basis:-
(a) The pay of the re-employed pensioners shall be invariably fixed in terms of Central Civil
Services (Fixation of pay of Re-employed Pensioners) Orders, 1986.
(b) The pay of the other contractual employees other than the categories at (a) above, shall be fixed
taking into consideration the respective pay band of the corresponding post as per the VIth pay
Commission. In such, cases, pay shall be fixed as follows:-
Total emoluments = Initial pay in the pay band + Grade Pay + Dearness allowances (rounded
to the nearest hundred on lower side).
(initial pay in the Pay Band means initial Pay in the Pay Band specified in the column 5 of the first
schedule Part-A of the recommendation of the VIth pay commission and not the entry pay in the Pay
Band for direct recruits corresponding to the Grade Pay.
e.g. For the post of LDC who is in the Pay Band of Rs. 5200-20200+GP 1900/-, his initial Pay in
the Pay Band will be Rs. 5200+GP 1900/-.
Note:-
(i) The emoluments shall be fixed as per (b) above, if the contractual appointment has been done
by following due procedure of recruitment and the candidates so appointed fulfilling the
essential qualification prescribed in the relevant Recruitment Rules.
(ii) If the contractual appointment has not been done by following due procedure due to urgent
requirement or any other exigencies, or the contract employee do not meet the requirement of
essential qualification, then the emoluments shall be fixed at 80% of the amount arrived as at
(b) above. The above provision (ii) shall come into force w.e.f. the date of cabinet decision.
(iii) These instructions relating to emoluments shall not apply to contract basis
teachers/faculty/consultants, etc., under Directorate of Higher Education, Directorate of
Technical Education, Directorate of Health Services and Public Health Department.
(c) The increment and the Dearness Allowance shall be calculated as applicable to regular
Government Servant holding corresponding post.
(d) In cases where the post is not in existence or there is no clarity on pay scale, the pay scales
shall be fixed as applicable to the employees of equivalent Grade/ Rank in the Department in
consultation with Finance Department.
(e) When it is difficult to obtain services of highly qualified experts/ consultant etc., for certain
positions, the Department concerned may relax any of the provisions mentioned above by
recording the reasons in writing provided that no such order shall be made except with the prior
concurrence of the Finance Department and approval of the Government.
(f) The above revision of pay of all contract employees i.e. existing as well as new contract
employee shall come into force with effect from the date of cabinet decision.
(g) The above said procedure shall invariably apply to all Government Departments as well as
Public Sector Undertaking, Corporations, Autonomous Bodies which are aided by the
Government etc.
Compendium 181 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

(h) The above guidelines shall not be applicable to those whose services are engaged through Goa
Human Resource Development Corporation and Goa Recruitment and Employment Society
who have framed their own set of Pay scales for contract employees, under their respective
control.
(i) The fixation of the pay will be done once in a year by calculating the dearness allowance as on
1st April of the year in which the contract is being executed/renewed. No midway corrections
due to changes in DA etc., will be considered.
By order and in the name of the Governor of Goa
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______

Department of Personnel
File No. 11/2/2014-PER Dated: 30-01-2015
OFFICE MEMORANDUM
Sub: Deployment of Security Guards and other Personnel by Goa Human Resources
Development Corporation (GHRDC).
The Goa Human Resource Development Corporation Act, 2012, has been passed by the Legislative
Assembly of Goa.
1. The Object of the Corporation is as under:-
(a) Developing human resources in the State of Goa by imparting required training to the
unemployed persons and to the work force in the State of Goa, so as to make available the
trained and skilled personnel to the Government Departments, Institutions, Undertakings,
autonomous bodies, social institutions, Business establishments, individuals etc., and also
with a view to assist the unemployed youth, to get gainful employment.
(b) To provide job security to the unemployed and weaker section who are efficient to work so
as to avoid exploitation by private traders/contractors.
(c) To provide adequate, proper service and trained manpower to Government Departments and
other agencies and individuals.
2. The main functions of GHRDC are as follows:-
a) Provide trained and skilled personnel for all types of services like housekeeping, security,
maintenance and operations, gardening, etc, to various Government bodies, private firms,
individuals etc, in the State of Goa, with the aim to generate employment among the
unemployed youth, work for their welfare and upliftment.
b) GHRDC will-
i) Provide personnel to render adequate and proper service to the Government Departments
and other agencies and individuals;
ii) Provide employment opportunities to the unemployed persons and persons belonging to
the weaker section of society who are efficient to work so that they are not exploited by
the middleman or contractors;
iii) Provide regular training to, and conduct refresher courses for, the existing employees of
the Government bodies at various levels, to upgrade their knowledge and skill;
iv) Design training modules keeping in view the requirement of personnel in various
Government Departments or as per clients requirements, from time to time;
v) Undertake the work of housekeeping, security service, maintenance and operation,
gardening etc;
vi) Hold conferences, workshops, panel discussions etc., in the field of Human Resources
Compendium 182 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Development.
vii) Tie up with educational institutions/university for getting knowhow about the
development of Human Resources;
viii) Undertakes scheme or works either jointly or an agency basis, with other corporate bodies
or institutions, or with the Government, in furtherance of the purposes for which the
Corporation is established;
ix) Survey and identity training gaps/training needs in Government bodies private firms, etc.
whenever required; and provide solutions to meet the requirement and bridge the gaps.
3) The Corporation shall provide a clean contract system and pay reasonable and timely services
thereby reducing exploitation of unemployed people.
4) It is enjoined upon Departments/Government Organizations not to engage any person/labour on
contact basis other than those not supplied by the Government.
5) The Department concerned shall give precise requirements with reference to the Recruitments
Rules etc. prescribed for the posts to the Corporation so that persons fulfilling all conditions laid
down in Recruitments Rules are supplied to the Departments. The persons whose services are
requisitioned by the Department shall not be in any way entitled to any Government facilities
available to the Government servants who are appointed on regular or temporary basis. These
conditions shall be stipulated in the terms of conditions to be drawn by the Department with
GHRDC.
6) Once the requisitions for service are received by the Corporation, they shall advertise vacancies
to be filled in newspaper inviting applications in order to give wide publicity.
7) The salary and other details applicable to the employees recruited through GHRDC will be
decided separately in consultation with Finance Department.
8) The employees so engaged by GHRDC and supplied to the Departments shall be on the rolls of
GHRDC and they will not be in any way Government employees. The service matter of such
employees will be maintained by the GHRDC. Terms and conditions with the concerned
employee will be responsibility of GHRDC. The detail terms and conditions for employment
will be contained in the Appointment letter issued to each employee of GHRDC.
9) The departments must forward their proposals well in time, keeping in view the planning
required to recruit/select and train the various categories of manpower to be supplied by
GHRDC.
10) The user department has to enter into proper written contract with GHRDC in terms of various
clauses applicable-GHRDC will arrange to produce the necessary contractual documents.
Sd/-
(Yetindra M. Maralkar)
Additional Secretary Personnel
_____
Department of Personnel
File No. 13/18/2014-PER Dated: 30-12-2014
OFFICE MEMORANDUM
In pursuance to this Department‘s earlier O.M. No. 13/4/93-PER dated 2-9-1993 it is observed that
most of the departments/applications from the Government Servants for grant of extension of service
beyond the age of superannuation received by the office of C.M./Personnel Department at the fag end
of the month without satisfying the merit of the cases.
Further, it is stated that the Cabinet in its meeting held on 06-01-1992 decided not to grant any
extension in service beyond the age of superannuation to any Government Servant, in future and also
it is decided that cases for grant of extension of service in any particular case shall be brought before
the Cabinet for its consideration and approval.
Therefore, keeping in view the proposals for extension of service beyond the age of superannuation
Compendium 183 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

requires Government approval and F.Ds concurrence, it is felt necessary to lay down certain criteria
for granting extension of service beyond the age of superannuation.
The following conditions are made applicable for granting extension of service beyond the age of
superannuation:-
1. That the officer is ripe enough to continue the job efficiently.
2. The retiring officer is of outstanding merit.
3. The proposal should be submitted 90 days in advance to the Government.
4. He/She should have a clean background and no Vigilance cases/disciplinary proceedings
pending against the person.
5. The Proposal for extension in service shall contain proper justification as to why the post
cannot be filled by promotion or direct recruitment.
In view of the above, all the Heads of Departments/offices are hereby advised to examine such
cases properly at their level and only cases where extension is necessary shall be recommended to
Government through Personnel Department by giving detailed justification in support of the proposal
for grant of extension of service.
The above instructions will come into force w.e.f. 1st January, 2015.
Sd/-
(R. Aga.)
Under Secretary (Per-II)
_____
Department of Personnel
File No. 2/38/75-PER(Vol.IV) Dated: 28-08-2013.
CIRCULAR
In terms of the Government of India‘s, Ministry of Personnel Public Grievances, New Delhi Office
Memorandum No. F. 13018/4 2011-Estt(L) dated 11-09-2008 as adopted by the State Government
and circulated vide Circular No. 2/38/75 PER(Vol.IV) dated 11-02-2009, the women Government
employees having minor children below the age of 18 years can be granted Child Care Leave for a
maximum period of 2 years (i.e. 730 days) during the entire service for taking care upto two children
for rearing or to look after any of their needs like examination, sickness etc.
It has been noticed by the Government that due to the Child Care Leave availed by women
Government employees the working of particularly the public service oriented Departments like Goa
Medical Collage, Directorate of Health Services, Goa Dental Collage & Hospital, IPHB, Educational
institutions etc besides other Departments gets disrupted.
All the Heads of Department/offices concerned are hereby informed that Government has decided
to fill up the vacancies arising out of permanent women Government employees availing of Child
Care Leave on contract basis as per prescribed remuneration for the period co-terminus with the
period of Child Care Leave sanctioned to a women employee. It is further resolved that if the Child
Care Leave sanctioned to permanent employee is less than six months, the Head of Department may
fill up the vacancy by following the prescribed procedure with the prior approval of the Secretary to
the Government. If the Child Care Leave is more than six months the same may be filled up with prior
approval of the Minister concerned.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
Compendium 184 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

_____
Department of Personnel
File No. 1/49/76-PER (Pt.II) Dated: 27-08-2013.
CIRCULAR
It has come to the notice of the Government that the persons working on contract basis on different
categories of posts in various Government departments appointed by following proper recruitment
procedure as laid down by the Government from time to time are denied the facility of age relaxation
while applying for regular posts.
Since the appointment of such contract employees is done by following proper recruitment
procedure such as advertisement, interview, etc., the Cabinet has resolved to relax age limit of
contract employees working in various Government Departments to the extent of their total
contractual service subject to a maximum of five years to enable them to apply for the posts
advertised for direct recruitment subject to the condition that their initial contractual appointment is
done through a process of advertisement, adhering to conditions of the Recruitment rules, etc.
It is enjoined upon all the Head of Departments/Officers to grant relaxation in age limit to the
contract employees working in their Department, to enable them to apply for regular posts in various
Government departments, in pursuance of above Cabinet decision.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
_____
Department of Personnel
File No. 10/1/77- PER (Part) Dated:- 21-08-2013.
Read:- 1. Order No. 10/1/77- PER (Part) dated 20-04-2006.
2. Order No. 10/1/77- PER (Part) dated 17-01-2006.
OFFICE MEMORANDUM
Attention of Heads of Government Department/Offices, Corporations, Semi-Government and
autonomous bodies is invited to the instructions issued by the Personnel Department vide O. M. No.
10/1/77- PER (Part) dated 17-01-2006 and 20-04-2006 (copy enclosed), wherein it was enjoined upon
Heads of department to make contractual appointment for a period not exceeding one year to retiring
officers of the Government of Goa, whose services are needed to continue, in public interest. It was
further emphasized that only cases where contractual appointment of retired Government servants
upto one year, is strongly recommended and should be processed for the approval of Hon‘ble Chief
Minister and there is no need to place the matter before Cabinet. As regards to other cases of
contractual appointment, the Department has to obtain concurrence of the Finance Department and the
Cabinet, without referring the matter to the Personnel Department.
(2) Now, the Government is of the view that all contractual appointment of retiring
officials/officers of the Government of Goa, whose services are needed by the Government to
continue in public interest, including the other cases of contractual appointment and further extension
of contract appointment, shall invariably be placed by the concerned Minister-in-charge with the
approval of the Hon‘ble Chief Minister and the conumence Department before the Council of
Ministers with proper justification through the concerned Minister-in-charge with the approval of the
Hon‘ble Chief Minister and the concurrence of Finance Department.
(3) Further, it has come to the notice of the Government that the various Departments are making
contractual appointment with different emoluments for the same post creating irrationality in pay
structure in the state Administration.
In order to have uniformity in pay structure in all the Departments, it is decided to issue fresh
instructions as given below foe fixation of remuneration who are employed on contract basis:-
Compendium 185 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Fixation of pay
(a) The pay of the re-employed pensioners shall be invariably fixed in terms of Central Civil
Services (Fixation of pay of re-employed Pensioners) Orders, 1986.
(b) The pay of the other contractual employees other than the categories at (a) above, shall be fixed
taking into consideration the respective pay band of the corresponding post as per the VIth Pay
Commission. In such cases, pay shall be fixed as follows:
Total emoluments = Initial pay in the pay band + Grade Pay + Dearness allowances
Note:
(i) The emoluments shall be fixed as per (b) above, if the contractual appointment has been
done by following due procedure of recruitment and the candidate so appointed
fulfilling the essential qualification prescribed in the relevant Recruitment Rules.
(ii) If the contractual appointment has not been done by following due procedure due to
urgent requirement or any other exigencies, or the contract employee do not meet the
requirement of essential qualification, of if such employees are sourced from agencies
like Contract Labour Society, etc., than the emoluments shall be fixed at 80% of the
amounts arrived as at (b) above.
(c) The increment and the Dearness Allowance shall be calculated as applicable to a regular
Government Servant holding corresponding post.
(d) In cases where the post is not in existence or there is no clarity on pay scale, the pay scales
shall be fixed as applicable to the employees of equivalent Grade/Rank in the Department in
consultation with Finance Department.
(e) When it is difficult to obtain services of highly qualified experts/doctors/scientists in Goa
Medical College, etc. Department concerned may relax any of the provisions mentioned above
by recording the reasons in writing provided that no such order shall be made except with the
prior concurrence of the Finance Department and approval of the Government.
(f) The above revision of pay of all contract employees i.e existing as well as new contract
employee shall come into force with effect 01-09-2013 or on the date of renewal of contract of
the employee by the Department whichever is earlier.
(g) The above said procedure shall invariably apply to all Government Departments as well as
Public sector Undertakings, Corporations, Autonomous Bodies, etc.
(h) However, the above conditions are not applicable to those who are employed by Agencies to
whom a particular work in outsourced.
(i) The fixation of the pay will be once a year for calculations for all purposes to be done on the
figures of 1st April of the year each year. No midway corrections due to changes in DA etc.
will be considered.
The above instructions should be adhered to strictly.
This issues with the approval of the Finance Department vide U.O. No. 1477/13 dated 27-07-2013.
By order and in the name of the
Governor of Goa
Sd/-
(Y. M. Maralkar)
Addl. Secretary (Personnel)
Compendium 186 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

______
Department of Personnel
File No. 19/1/2001- PER Dated:- 16-11-2012.
Read:- (1) Office Memorandum No. 19/1/2001-PER dated 17-04-2001.
(2) Office Memorandum No. 19/1/2001-PER dated 13-10-2006.
(3) Office Memorandum No. 19/1/2001-PER dated 16-11-2006
(4) Office Memorandum No. 19/1/2001-PER dated 16-10-2007.
OFFICE MEMORANDUM
Sub: Engagement of Personnel from Goa Labour Recruitment Society reg.
By virtue of Cabinet decision taken in the meeting held on 17-10-2012, the Government is pleased
to withdraw the Office Memorandum of even number dated 13-10-2006 and 16-10-2007 with
immediate effect. Consequently, the office Memorandum of even number dated 17-04-2001 is
restored with immediate effect. A copy of the O.M. dated 17-04-2001 is enclosed for reference and
strict compliance.
Sd/-
(Yetindra M. Maralkar)
Additional Secretary (Personnel)
_____
Department of Personnel
No. 10/1/77- PER (Part) Dated:- 21-09-2011.
Read:- 1) O. M. No. 13/4/93-PER dated 02-09-1993
2) O. M. No. 10/1/77-PER dated 04-04-2007.
3) O. M. No. 10/1/77-PER dated 15-01-2008.
4) O. M. No. 10/1/77-PER dated 30-10-2009.
5) O. M. No. 10/1/77-PER dated 20-01-2010.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memorandas dated 30-10-2009 and 20-01-2010
referred to above, wherein, instructions were issued to follow the direction of the Hon‘ble High Court
of Bombay at Goa scrupulously passed in its interim orders dated 16-07-2009 & 21-11-2009 in the
Writ. Petition No. 438/2009 that extensions/re-appointments/appointments on contract will not be
made by the Government without consultation of Goa Public Services Commission, wherever
necessary, and without the leave of the Hon‘ble High Court of Bombay at Goa.
The above Writ Petition has been finally disposed of by the Hon‘ble High Court of Bombay at Goa
on 14-06-2010, with the following observations:-
―The Government has power to make contractual appointments as well as to extend the service of
the persons, who were superannuated from the service of respondent No. 1. This is an inherent power.
The power is circumscribed and limited by the policy of the State Government as contained in and
evidenced inter-alia by the said Office Memoranda dated 12-07-2001, 04-04-2007, 15-01-2008 and
17-08-2009 and any other such directions given or policy decisions that may have been taken/adopted.
It is not necessary that this power is exercised only upon exhausting the modes of recruitment
stipulated in the recruitment rules. The legality of such appointments and contracts would depend
upon the facts of each case. In the present case, the appointments of respondent Nos. 2 to 5 cannot be
said to be illegal being contrary to any Statute, Rules or Regulations or instructions. It is, therefore,
not possible to issue a writ of quo-warranto. The Office Memoranda established that the extensions
have been granted and contracts have been issued in breach and violation of the law and of the policy
Compendium 187 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

of the State Government. It is unnecessary, however, to pass any orders directing the State
Government to comply with the law as well as the policy of the State Government for that, it is bound
to do in any event. Any act contrary thereto, must be challenged independently‖.
Pursuant to the said final judgments of the Hon‘ble High Court in the above Writ. Petition,
Government is pleased to withdraw the Office Memoranda No. 10/1/77-PER dated 30-10-2009 and
20-01-2010 read at 4 and 5 above and the instructions issued in this regard prior to issue of these
Office Memorandas, shall continue to operate.
Sd/-
(N. P. Singnapurker)
Under Secretary (Personnel-II)
_____
Department of Finance
(Revenue and Control Division)
No. 8/2/2010-Fin(R&C) Dated:- 27-03-2010.
OFFICE MEMORANDUM
Sub: Guidelines for engaging watch and ward services on contract basis departmentally.
Government in the year 2006 had ordered economy measures to achieve the targets set under the
Goa Fiscal Responsibility and Budget Management Act, 2006 vide Office Memorandum No.
8/3/2006-Fin(R&C) dated 20-11-2006.
Various measures were enforced including outsourcing of services of Group ‗D‘ posts of Sweepers
and Watchman in order to curtail the expenditure on salaries and future pension liabilities and also to
get efficient services of Sweepers and Watchman against the sanctioned strength.
Government in order to streamline the services of watch and ward being engaged on contract basis
in Government Departments/Offices is pleased to order following uniform guidelines for watch and
ward services to be engaged on contract basis by Government Departments/Offices individually:-
1. The candidate should possess a minimum educational qualification of middle School (Std VIIth
pass);
2. Fixed consolidated remuneration should be Rs. 4480/- p.m;
3. Being watch and ward services, a separate uniform set should be given once in two years;
4. Initial contract period should be for a minimum period of two years;
5. Duty hours should be 8:8:12;
6. Only One weekly off be sanctioned. These contract employees shall not be entitled to any other
kinds of leave viz, Casual Leave, Earned Leave, Commuted Leave, etc.
These guidelines be scrupulously and strictly adhered to by the Heads of Departments/Offices who
engage watch services departmentally.
This is issued with the approval of Hon. Chief Minister/Finance Minister.
Sd/-
(Vasanti H. Parvatkar)
Under Secretary Finance(R&C)
______
Department of Personnel
No. 10/1/77- PER Dated:- 20-01-2010.
Read:- 1) O. M. No. 13/4/93-PER dated 02-09-1993
2) O. M. No. 10/1/77-PER dated 04-04-2007.
3) O. M. No. 10/1/77-PER dated 15-01-2008.
Compendium 188 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

4) O. M. No. 10/1/77-PER dated 30-10-2009.

OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memorandum dated 02-09-1993, 04-04-2007,
15-01-2008 and 30-10-2009 read in preamble (copies enclosed), about the manner in which the
proposal for engaging the service of the retired Government servants on extension and on contract
basis respectively beyond the age of superannuation is to be dealt with.
2. The Hon‘ble High Court of Bombay in its Order dated 21-11-2009 passed in Writ Petition No.
438 of 2009 has observed that inspite of the instructions and policy decision of the Government,
extension of service is being granted and appointment of retired officers on contract basis is going on
without going into merits of the case.
3. The Hon‘ble High Court of Bombay at Goa in it‘s Order dated 21-11-2009 passed in Writ
Petition No. 438 of 2009 has given direction to the Government that extensions/ re-appointments/
appointments on contract will not be made without consultation of the Goa Public Service
Commission, whenever necessary, and without the leave of the Hon‘ble High Court of Bombay
at Goa.
4. All Heads of Departments/Offices and the respective Appointing Authorities are hereby directed
to scrupulously follow the above directions of the Hon‘ble High Court of Bombay at Goa.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel)
______
Department of Personnel
No. 10/1/77- PER Dated:- 30-10-2009.
Read:- 1) 13/4/93-PER dated 02-09-1993
2) 10/1/77-PER dated 04-04-2007.
3) 10/1/77-PER dated 15-01-2008.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memoranda dated 02-09-1993, 04-04-2007 and 15-
01-2008 read in preamble about the manner in which the proposal for engaging the service of the
retired Government Servants on extension and on contract basis respectively beyond the age of
superannuation is to be dealt with.
Inspite of these instructions various departments continued to submit the proposal for extension in
service and appointment of retired Officers on contract basis without going into the merits of the case.
During the last Assembly Session summoned in March 2009, the Hon‘ble Chief Minister has given
assurance on the floor of the House that, as far as possible, no extension of retired Government
Servants on attaining the age of 60 years will be given nor they will be appointed on contract basis.
Referring to this assurance given by the Hon‘ble Chief Minister and the Writ Petition No. 438 of
2009, the Hon‘ble High Court has passed an interim order dated 16-07-2009 which is reproduced as
under:
―Learned Advocate General states that there is no occasion for the court to consider interim
relief at this stage in as much as a statement has been made on the Floor of the House by the
competent authority that no such appointment will be made, except in exceptional cases, in
which it will be more appropriate to take leave of the Court before issuing such appointment
orders‖
This supercedes the Office Memorandum of even number dated 17-08-2009.
All Heads of departments/ Offices and the respective Appointing Authorities are hereby directed to
scrupulously follow the above instructions i.e. there shall be no extension in service given or on
appointment made by way of re-employment, without previous permission from Hon‘ble High
Court of Bombay.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel)
Compendium 189 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

______
Department of Personnel
No. 10/1/77- PER Dated:- 17-08-2009.
Read:- (1) 13/4/93-PER dated 02-09-1993
(2) 10/1/77-PER dated 04-04-2007.
(3) 10/1/77-PER dated 15-01-2008.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memoranda dated 02-09-1993, 04-04-2007 and 15-
01-2008 read in preamble about the manner in which the proposal for engaging the service of the
retired Government Servants on extension and on contract basis respectively beyond the age of
superannuation is to be dealt with.
Inspite on these instructions various Departments continued to submit the proposal for extension in
service and appointment of retired Officers on contract basis without going into the merits of the case.
During the last Assembly Session summoned in March 2009, the Hon‘ble Chief Minister has given
assurance on the floor of the House that, as far as possible, no extension of retired Government
Servants on attaining the age of 60 years will be given nor they will be appointed on contract basis.
All Heads of departments/ Offices and the respective Appointing Authorities are hereby directed to
scrupulously follow the above instructions.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel)
_____

Department of Personnel
No. 10/1/77- PER Dated:- 7th August, 2009.
Read:- (1) 13/4/93-PER dated 02-09-1993
(2) 10/1/77-PER dated 04-04-2007.
OFFICE MEMORANDUM
Attention is invited to this Department‘s Office Memoranda dated 02-09-1993 and 04-04-2007 read
in preamble about the manner in which the proposal for engaging the services of the retired
Government Servants on extension and on contract basis respectively beyond the age of
superannuation is to be dealt with.
Inspite of these instructions various departments continued to submit the proposal for extension in
service and appointment of retired Officers on contract basis without going into the merits of the case.
During the last Assembly Session summoned in March 2009, the Hon‘ble Chief Minister has given
assurance on the floor of the House that, as far as possible, no extension of retired Government
Servants on attaining the age of 60 years will be given nor they will be appointed on contract basis.
All Heads of departments/ Offices and the respective Appointing Authorities are hereby directed to
scrupulously follow the above instructions.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel)
______
Compendium 190 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Department of Personnel
No. 2/2/2001-PER(Part-I) Dated:- 15-05- 2009.
OFFICE MEMORANDUM
Copy of the undermentioned paper is forwarded for information and necessary action to:-
1) All Heads of Departments/Offices.
2) All Secretariat Departments.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)

Ministry of Personnel, Public Grievances & Pension

Department of Personnel & Training
No. 3/13/2008-Estt. (Pay II) Dated: 11th November, 2008.
OFFICE MEMORANDUM
Subject: Applicability of CCS (RP) Rules, 2008 to persons re-employed in Government Service
after retirement and whose pay is debitable to Civil Estimate.
Person re-employed in Government service after retirement have been excluded from the purview
of the Central Civil Services (Revised Pay) Rules, 2008 vide rule 2 (2) (vii) thereof. The question of
extension of the benefit of the revised pay rules to these persons and the procedure to be followed for
fixing their pay in the revised scales has been considered by the Government. The President is pleased
to decide that, in partial modification of the Rule 2 (2)(vii) of the Central Civil Services (Revised Pay)
Rules, 2008, the provisions of these rules shall apply to such persons also who were in re-employment
on 1st January, 2006, subject to the orders hereinafter contained. This decision will cover all
Government servants re-employed in Central Civil Departments other than those employed on
contract whether they have retired with or without a pension and/or gratuity or any other retirement
benefits, e.g. contributory fund etc. from a civil post or from the Armed Forces.
2(I). The initial pay of a re-employed Government servant who elects or is deemed to have elected
to be governed by the revised pay scale from the 1st day of January, 2006 shall be fixed in the
following manner namely.
According to the provisions of Rule 7 of the C.C.S. (R.P.) Rules, 2008, if he is—
(i) a Government servant who retired without receiving a pension, gratuity or any other retirement
benefit and
(ii) a retired Government servant who received pension or any other retirement benefits but which
were ignored while fixing pay on re-employment‖.
2(II) The initial pay of a re-employed Government servant who retired with a pension or any other
retirement benefit and whose pay on re-employment was fixed with reference to these benefits or
ignoring apart thereof, and who elects or is deemed to have elected to be governed by the revised
scales from the 1st day of January, 2006 shall be fixed in accordance with the provisions contained in
Rule 7 of the Central Civil Services (Revised Pay) Rules, 2008. In addition to the pay so fixed, the re-
employed Government servant would continue to draw the retirement benefits he was permitted to
draw in the pre-revised scales, as modified based on the recommendations of the Sixth Central Pay
Commission, orders in respect of which have been issued separately by the Department of Pension &
Pensioners Welfare. However, an amount equivalent to the revised pension (excluding the ignorable
portion of pension, wherever permissible), effective from 1-1-2006 or after, shall be deducted for on
his pay in accordance with the general policy of the Government on fixation of pay of re-employed
pensioners. Annual increments will be allowed in the manner laid down in Rule 10 of Central Civil
Services (Revised Pay) Rules, 2008, on the entire amount of pay as if pension had not been deducted.
Compendium 191 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

3. Re-employed persons who become eligible to elect revised scales in accordance with these
orders should exercise their option in the manner laid down in Rule 6 of the Central Civil Services
(Revised Pay) Rules, 2008, within three months of the date of issue of these orders or in cases where
the existing scales of pay of the posts held by them are revised subsequent to the issue of these orders,
within three months of the date of orders/ notification revising the scales.
4. Where a re-employed Government servant elects to draw his pay in the existing scale and is
brought over to revised scale from a date later than the 1st day of January, 2006, his pay from the later
date in the revised scale shall be fixed in accordance with the provisions of Rule 11 of the Central
Civil Services (Revised Pay) Rules, 2008.
5. Further, the existing ceiling of Rs. 26000/- for drawal of pay plus gross pension on re-
employment is enhanced to Rs. 80,000/- the maximum salary payable to the Secretary to the
Government of India under Central Civil Services (revised Pay), Rules, 2008.
6. The President is also pleased to enhance the ignorable part of pension from Rs. 1500/- to Rs.
4000/- (rupees four thousand) in the case of commissioned service officers and Civil officers holding
Group ‗A‘ posts who retire before attaining the age of 55 years. The existing limits of Civil and
Military pensions to be ignored in fixing the pay of re-employed pensioners will, therefore, cease to
be applicable to cases of such pensioners as are re-employed on or after 1-1-2006. In the case of
persons who are already on re-employment, the pay may be fixed on the basis of these orders with
effect from 1-1-2006, provided they opt to come under these orders. If they so opt, their terms would
be determined afresh as if they have been re-employed for the first time from 1-1-2006. The option
should be exercised in writing within three months from the date of issue of these orders. The option
once exercised is final.
7. In so far as the persons serving in the Indian Audit & Accounts Department are concerned, these
orders are being issued after consultation with the Comptroller & Auditor General of India.
8. These orders shall take effect from 1-1-2006.
Sd/-
(Roli Singh)
Director to the Government of India
______
Department of Personnel
No. 10/1/77- PER Dated:- 15-01- 2008.
Read:- O. M. No. 13/4/93-PER dated 02-09-1993.
OFFICE MEMORANDUM
Attention is invited to this Department‘s O. M. read in preamble wherein it has been decided not to
grant any extension in service beyond the age of superannuation. Inspite of the instructions contained
therein, it has been observed that the Heads of Departments forward/recommend the proposal for
grant of extension in service.
It is once again reiterated that, in accordance with Government policy, no proposal for grant of
extension in service beyond superannuation shall be forwarded/recommended by the Heads of
Departments, except in respect of technical posts and those rare cases where there is no other
alternative, subject to fulfillment of the conditions for grant of extension laid down under the O. M.
read in preamble.
It is, therefore, enjoined upon all the Heads of Departments to strictly adhere to the instructions/
guidelines issued by the Government from time to time in this behalf.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______
Compendium 192 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Department of Personnel
No. 19/1/2001- PER Dated:- 16-10- 2007.
Read:- (1) Office Memorandum No. 19/1/2001- PER dated 13-10-2006.
(2) Office Memorandum No. 19/1/2001- PER dated 16-11-2006.
OFFICE MEMORANDUM
Vide Office Memorandum read in preamble (1), the procedure for recruiting staff through Goa
Labour Recruitment and Employment Society was dispensed with by directing the Head Department
to review the cases of existing employees recruited through the Society. Further vide Office
Memorandum read in preamble (2) it was also clarified that in case the existing workload justifies
continuation of the staff recruited through the Society, the same staff should be re-employed afresh on
contract basis by the concerned departments/organizations till the posts are created and regular
recruitment done as per Law and in case the workload does not justify continuation of these staff,
their contract should be terminated.
Now, the Cabinet in its meeting held on 13-09-2007 has decided that the earlier decision of the
Government regarding non-engagement of personnel from Goa Labour Recruitment and Employment
Society may be strictly followed in future and to withdraw with immediate effect, the clarification
issued vide Office Memorandum read in preamble (2). It has been further decided that the
Departments who have continued the service of the staff from the Goa Labour Recruitment and
Employment Society by entering into a fresh contract with them by virtue of the Office Memorandum
read in preamble (2) should arrange to terminate their contractual employment after recruiting the
persons on contract from the open market by following due procedure of law.
All Heads of Departments/Offices/Organizations and the respective appointing Authorities are
hereby requested to ensure implementation of the above decision. Any officers found violating the
above Government decision would be liable for strict disciplinary action.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____
Department of Personnel
No. 10/1/77- PER Dated:-04-04- 2007.
OFFICE MEMORANDUM
Attention of All Heads of Department/Office is invited to the instructions issued by the
Government for appointment of retired Government servants on contract basis vide Office
Memorandums of even number dated 17-01-2006 and 20-04-2006.
In this connection, the Goa Government Employees Association in one of their Demands has
strongly objected to the re-engaging of retired Government officials/officers on contract basis, as it
hampers the promotional avenues and also a number of Government servants are stagnating without
promotion.
The Government had constituted a High Level Committee to discuss the various Demands of the
association. The High Level Committee has examined the Demand of the Association and
recommended not to resort to engage any retired Government servants on contract basis, as far as
possible.
Now, Government has accepted the said recommendation and has decided not to engage retired
Government officials/officers on contract appointment. However, department may consider only those
cases where proper justifications are given by the respective department and whose services are
essentially required for continuation of the work at hand as per prevailing guidelines. The Committee
also stressed that the Government departments should follow strictly the guidelines in force.
Compendium 193 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

All Heads of Departments/Offices and the respective appointing authorities are hereby directed to
comply with the above instructions strictly.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______
Department of Personnel
No. 10/1/77- PER Dated:- 27-11-2006.
OFFICE MEMORANDUM
Sub: Fixing of emoluments in case of re-employment of Government servants on Contract
or as a Consultant.
Ref: 1. O.M. of even number dated 28-04-2006.
2. Corrigendum of even number dated 22-06-2006.
The pay of the re-employed Pensioners, re-employed on Contract basis, is to be fixed in terms of
C.S.S. (Fixation of Pay of Re-employed Pensioners) Order, 1986.
As regards Consultation, pay is to fixed as per Government of India‘s O.M. No. 16012/7/97-Estt.
(Allowances) dated 13-02-1998, circulated vide letter No. 10/1/77-PER dated 28-04-2006.
It is observed that the pay of the re-employed Pensioners appointed on Contract basis or as
Consultants, is not fixed as per above instructions. Limits prescribed are not applied while fixing pay
and allowances. There is no uniformity in pay fixation.
Therefore, the following guidelines are issued for strict compliance.
i) Incase of appointment already made, which are in force and their emoluments is higher than
the amount admissible under rules then the concerned Administrative Department may take ex-
post facto approval of Finance Department and Cabinet on case to case basis giving full
justification.
ii) In case of future appointments, the Departments have to take approval of Finance Department
and Cabinet on case to case basis.
iii) Pay shall be fixed strictly as per Rules: 1) The pay of the re-employed Pensioners, re-employed
on Contract basis, is to be fixed in terms of of C.S.S. (Fixation of Pay of Re-employed
Pensioners) Order, 1986. 2) As regards Consultants, pay is to fixed as per Government of
India‘s O.M. No. 16012/97-Estt. (Allowances) dated 13-02-1998, circulated vide letter No.
10/1/77-PER dated 28-04-2006 and 3) Fixation of emoluments for such appointment should
not be done in an arbitrary manner.
iv) Such appointments should be restricted for one year with an option for renewal on year to year
basis based on requirement and should be tied for specific duties with proper exist clause.
v) No appointments on Contract basis or as Consultant shall be made of the person who are above
65 years of age.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______

Department of Personnel
No. 19/l/2001-PER Dated: 16-1l-2006.
OFFICE MEMORANDUM
Attention of all Heads of Departments are invited to O.M. No. 19/ 1/2001/PER dated 13-10-2006,
wherein it has been stated that henceforth, no person shall be taken from the Goa Labour Recruitment
and Employment Society and Department should review the cases of existing employees sponsored
by Goa Labour Recruitment and Employment society.
Compendium 194 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

It is further clarified that in case the existing workload justifies the continuation of the staff then the
same staff should be reemployed on contract directly by the Department/organization and the
contractual appointment be continued till posts are created and regular recruitment done as per law. In
case, the workload does not justify their continuation, then the contractual staff may be terminated.
The Department will not be allowed to fill up the consequent vacancy on contract by recruiting
another incumbent.
In other words, wherever workload justifies continuation, the same persons must be reemployed on
contract by the concerned Department/Organization and there should be no attempt to remove the
existing staff and replace them with fresh staff on contract.
All Heads of Department/Offices and the respective appointing authorities are hereby requested to
comply with the above instructions.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______
Department of Personnel
No. 19/l/2001-PER Dated: 13-10-2006.
OFFICE MEMORANDUM
Vide Office Memorandum No. 19/ 1/2001-PER dated 17-04-2001 Non-Government Organization
viz. Goa Labour Recruitment & Employment Society was registered under Societies Registration Act,
1860, with the following objects:-
(i) Providing employment to the unemployed weaker sections and work for their welfare and
upliftment. To attain this objective or aim, the Society will engage unemployed people on daily
wages/contract basis or regular basis to render services to various Government Departments,
Government Undertakings, Social Institutions, Business Establishments, needy individuals for
providing services for purpose of sweeping, cleaning, security services, driving vehicles and
for other types of services as may be deemed necessary.
(ii) To provide job security to the unemployed and weaker section who are efficient to work so as
to avoid exploitation by private traders/contractors.
(iii) To provide adequate and proper services to Government Departments and other agencies and
individuals.
It has been decided by Government that henceforth no person shall be taken from the Goa Labour
Recruitment & Employment Society for filling up the vacancies. For further requirement, persons
should be taken on contract basis from the open market by following the due procedure. The
departments should review the case of existing employees sponsored by the Society. Whenever
required, persons may be appointed directly on contract with immediate effect.
All Heads of Departments/Offices and the respective appointing Authorities are hereby requested
to ensure implementation of the above decision. Any official found violating the above Government
decision would be liable for strict disciplinary action.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______
Department of Personnel
No. 10/1/77- PER Dated:- 22-06- 2006.
Read: 1) This department‘s letter No. 10/1/77- PER dated 28-4-2006
2) O. M. No. 16012/97-Estt. (Allowances), dated 13-2-2006 issued by
Government of India, Ministry of Personnel New Delhi.
Compendium 195 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

CORRIGENDUM
In the fifth line of the first para of the above-referred Office Memorandum in the words ―part-time
consultant‖ should be read as ―full-time consultant‖
By order and in the name of the Government of Goa.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______

Department of Personnel
No. 10/1/77- PER(Part) Dated:- 20-04-2006.
OFFICE MEMORANDUM
The Government vide Office Memorandum dated 17-1-2006, had issued instructions delegating
powers to Heads of Department to make contractual appointment for a period not exceeding one year
to retiring offices of the Government of Goa, whose services the department needed to continue in
public interest. It is further stated that only stated that only cases where contract appointment of
retired Government servants upto one year, is strongly recommended, it may be processed for the
approval of Hon‘ble Chief Minister at their end. There is no need to place the matter before Cabinet.
As regards, other cases of contract appointment, Department has to obtain concurrence of Finance
Department and the Cabinet, without referring the matter to Personnel Department.
Now, the Cabinet in its XVIth meeting held on 17-3-2006 has further decided that whenever
employees have been appointed on contract basis with approval of Cabinet, extension in period of
contract appointment will henceafter be done by the concerned Minister-in-Charge of the Department
with the prior approval of Hon‘ble Chief Minister.
All Heads of Departments/Offices are hereby advised to take note of above decision for
compliance.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
______
Department of Personnel
No. 10/1/77- PER Dated:- 17-01- 2006.
OFFICE MEMORANDUM
Cabinet in its XIIth meeting held on 27-12-2005, had delegated powers to Chief Minister under
Item 12 of the Schedule to Rule 9 and 10 of the Rules of Business of the Government of Goa, 1991,
with the right to give contractual appointment for a period not exceeding one year to retiring Officers
of the Government of Goa, whose services the department needed to continue in public interest.
In view of above, All HODs/Officers are hereby advised to examine such cases properly at their
level with the extant rules on the subject and only cases where contract appointment of retired
Government servants upto one year, is strongly recommended, it may be processed for the approval of
Hon. Chief Minister at their end. As regards, other cases of Contract appointment, Department may
obtain concurrence of Finance Department and the Cabinet without referring the matter to Personnel
Department.
Sd/-
(Yetindra M. Maralkar)
Joint Secretary (Personnel)
_____
Compendium 196 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Department of Personnel
No. 19/l/2001-PER Dated: 21-10-2004.
OFFICE MEMORANDUM
Attention of all Heads of Department‘s/Offices are invited to this Department‘s O.M. of even
number dated 17-4-2001, according to which the services required for the work of sweeping, security,
driving vehicle, malis etc. are to be availed from the Goa Labour Recruitment and Employment
Society on contract basis.
In this connection, it is noted that such employees are engaged by the Goa Labour Recruitment and
Employment Society as per requirement of the Government Department. The employees so engaged
by the Society and supplied to the Government Departments shall be responsible to the Society and
they will not in any way be Government employees. There is no provision to regularize such
employees in Government services.
Inspite of clear instructions, it is observed that some Heads of Department have proposed to
regularize employees of the Goa Labour Recruitment and Employment Society in the Government
service. Government has taken serious view of such proposals and the concerned HOD/Office shall be
answerable for such cases.
All Heads of Departments/Offices are advised not to refer such proposal to Government to
regularize contract employees.
Sd/-
(Vikas Mardolkar)
Under Secretary (Personnel)
_____
Department of Personnel
No.-- Dated: 30-10-2001.
CIRCULAR
It has come to the notice of the Government that some Departments have spared the services of
Officers to corporations/Public Sector undertakings/Autonomous Bodies, etc. on deputation to man
the senior posts in these organisations, knowing full well that the concerned officers were/are due to
retire on superannuation within a few months. On joining these organisations, the concerned officers
endeavour to influence the organisation that their services are indispensible to the organisation,
thereby persuading the Board of Directors to pass resolutions that they be appointed on contract basis
beyond the age of superannuation, for which proposals for their re-employment on contact basis are
sent to the Government, which is in contravention of the policy of the Government to re-employ the
retired officers after superannuation. The Government has taken very serious note of this sparing of
the services of officers to organisations outside the Government Departments who are/were due to
retire on superannuation in a few months.
2. All Heads of Departments/Offices are hereby instructed not to spare the services of
officers/officials who are due to retire on superannuation within 12 to 18 months, and they should be
re-employed beyond their age of superannuation i.e. 58 yrs.
3. All Departments/Offices should furnish by 9-11-2001 positively, the details of the
officers/officials on deputation in the following proforma:
Name of the Officer with
designation prior to their re- Re-employed as, with pay Since when Period of contract/
Sr. No. Remarks.
employment after retirement with in the pay scale. re-employed. re-employment.
pay scale & Group of post.
1 2 3 4 5 6

Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
Compendium 197 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

_____
Department of Personnel
No. 12/14/89-PER (Part) Dated: 03-09-2001.
OFFICE MEMORANDUM
According to guidelines issued vide O.M. No. 12/14/89-PER dated 26-9-1990 (Para 3.1), the
D.P.Cs. should be convened at regular annual intervals to draw panels which could be utilized for
making promotions against the vacancies occurring during the course of year. For this purpose, it is
essential for the concerned appointing authorities to initiate action to fill up the existing as well as
anticipated vacancies well in advance.
2. However, it is observed that appointing authorities are not following the above guidelines and
regular vacancies are filled by way of extension in service, ad-hoc/contract appointment which is
against the Government policy.
3. All the appointing authorities are, therefore, requested to initiate action 3 months in advance to
fill up the post by promotion/direct appointment as per the Recruitment Rules and submit the proposal
to Goa Public Service Commission well in advance in respect of posts which comes under its
purview.
4. It is once again reiterated that it is the policy of the Government not to make appointment on
contract basis unless it is provided under the Recruitment Rules or to give extension of service beyond
the age of superannuation of the Government Employees.
5. Please acknowledge receipt of this O.M.
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
_____
Department of Personnel
No. 19/l/2001-PER Dated: 17-04-2001.
OFFICE MEMORANDUM
Sub: Goa Contract Labour Supply Society
A Non-Government Organization viz. the Goa Contract Labour Supply Society has been registered
under Societies Registration Act, 1860.
The object of the Society is as under:-
(i) Providing employment of the unemployed weaker sections and work for their welfare and
uplifment. To attain this objective or aim, the Society will engage unemployed people on daily
wages/contract basis or regular basis to render services to various Government Departments,
Government Undertaking, Social Institutions, Business, Establishment, needy individuals for
providing services for purpose of sweeping, cleaning, security services, driving vehicles and
for other types of services as may be deemed necessary.
(ii) To provide job security to the unemployed and weaker section who are efficient to work so as
to avoid exploitation by private traders/contractors.
(iii) To provide adequate and proper services to Government Department and other agencies and
individuals.
The Society shall provide a clean contract system and pay reasonable and timely services thereby
reducing exploitation of unemployed people.
In view of the above, the Government has agreed in principle to avail the services of essential
nature in Government Departments like sweeping, watchman, drivers, malis, etc. on contract basis as
Compendium 198 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

may be needed by the Government Departments. It is enjoined upon all Departments/Government

Organizations not to engage any person/Labourer on contract basis other than those supplied by this
Society.
Once the requisitions for services on contract basis are received by the Society, the Society shall
advertise vacancies to be filled on contract basis in newspapers inviting applications in order to give
wide publicity.
The rates of wages for various of jobs shall be fixed to the Department prescribed by Labour
Commission from time to time.
The employees so engaged by the Society and supplied to the Departments shall be responsible to
the Society and they will not be in any way Government employees. On termination of the contract
employees shall reverted to the Society for future deployment. They shall not be paid any leave and
other facilities available to Government employees during their engagement by the Government
Department/Organization. The service matters of such employees will be maintained by the Society.
The Government will have every right to refuse the contract labourer supplied by the Society in
case he/she is found unfit or not suitable for the job for which his/her service are requisitioned and the
Society shall give the replacement at once.
The Departments concerned shall give precise requirements with reference to the Recruitment
Rules etc. prescribed for the posts to the Society so that persons fulfilling all conditions laid down in
Recruitment Rules are supplied to the Department. The persons whose services are requisitioned by
the Department shall not be in any way entitled to any Government facilities as available to the
Government servants who are appointed on regular or temporary basis. This condition shall be
stipulated in the terms of conditions to be drawn by the Department with the Contract Labour Supply
Society.
It has been decided by the Government that the Departments may pay an advance of not exceeding
two months wages tentatively to the Society to be adjusted against future wages to be paid to the
Society.
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
______
Department of Personnel
No. 10/1/77-PER Dated: 31st January, 2001.
OFFICE MEMORANDUM
Attention of Heads of Departments is invited to O.M. No. 10/1/77-PER dated 8-11-2000 conveying
policy decision of the Government not to grant any extension in service and not to make any
appointment on contract basis unless it is provided under the Recruitment Rules for the post.
2. Inspite of repeated instructions, it has come to the notice of the Government that proposals for
extension in service beyond superannuation and for appointment on contract basis are being
recommended by the Departments. It is once again reiterated that it is a policy of the Government that
no extension in service nor utilising services of retired Government employees will be agreed to by
the Government except in larger public interest or in the case of personal staff of the Ministers.
Keeping in view this policy decision of the Government, the Departments henceforth should not send
proposals for extension in service of the Government employees or proposals to utilise their services
on contract basis beyond the age of superannuation.
3. The receipt of this O.M. may be acknowledged.
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
Compendium 199 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

______
Department of Personnel
No. 10/1/77-PER Dated: 08-11-2000.
OFFICE MEMORANDUM
Attention is invited to this Department‘s O.M. No. 13/4/93-PER dated 2-9-1993 and O.M. No.
10/1/77-PER dated 28-6-2000, wherein it has been decided not to grant any extension in service and
not to make any contract appointments unless it is provided in the Recruitment Rules for the post.
2. Inspite of the instructions contained therein, it has been observed that Heads of Departments just
forward/recommend the proposals for grant of extension in service/appointment on contract basis.
3. It is, reiterated that the Heads of Departments should not forward/recommend any proposals for
grant of extension in service beyond superannuation and not to resort to appointment on contract basis
unless it is provided for under Recruitment Rules for the post.
4. Receipt of this O.M. should be acknowledged.
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
______
Department of Personnel
No. 10/1/77-PER Dated: 28-06-2000.
OFFICE MEMORANDUM
Of late, instances have come to the notice of the Government that some posts have been filled on
contract basis when such mode of appointment has not been provided under the Recruitment Rules of
the posts. It is, therefore, enjoined upon all concerned not to resort to appointment on contract basis
unless it is provided under the Recruitment Rules of the post. If any such appointments have been
made they may be taken up for regular appointment as per Rules.
Receipt of this O.M. may be acknowledged.
Sd/-
(D. M. Borkar)
Under Secretary (Personnel)
________
Department of Personnel
No. 10/1/77-PER Dated: 28-04-2006.
Sub: Engagement of Consultants.
Sir/Madam
I am directed to transcribed here below Government of India‘s Guidelines for engagement of
Consultants for information and Guidance.
Sd/-
(Shivaji B. Dessai)
Under Secretary (Personnel)

Ministry of Personnel & Training,

O.M. No. 16012/7/97-Estt.(allowance) Dated: 13-02-1998
OFFICE MEMORANDUM
Subject: Revised guidelines for engagement of Consultants.
Normally, appointments are made in the Government against sanctioned posts. However, occasions
may arise where for undertaking specific jobs of a specialized nature, specialist have to be appointed
as Consultants. Such Consultants may be appointed either on a full time or a part-time basis. In this
Compendium 200 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

case of a part-time consultant, he is not allowed to take up any other assignment during the period of
consultancy. In the case of a part time Consultant, since the services are not availed of on a whole
time basis, there is no objection to his undertaking other jobs. Further the Officers engaged as
consultants could be the non-officials (outside experts) or retired Government servants.
2. The question of further streamlining the guidelines on the scheme of engagement of Consultant
including the revision of fee payable to Consultants has been under consideration of the Government
in the context of the revision of pay scales of Central Government employees on the recommendations
of the Fifth Central Pay Commission and it has now been decided that henceforth engagement of
Consultants (retired Government servants as well as outside experts) should be limited to skills which
are not available within the cadre or in respect of specific and time bound jobs like preparation of
Projects Reports, etc., and no Consultant should be engaged for routine day to day work, for which
regular staff is available, or to work as Personal staff of Senior Officers and Ministers, if the job can
be performed by a serving cadre officer. Accordingly, in modification of the existing guidelines
issued as per this Departments O.M. No. 16011/6/93-Estt.(Allow), dated the 21st December, 1993,
(not printed) the different aspects of the Scheme of engagement of Consultants, including the payment
of fee to them, will henceforth be regulated as under:-
(a) Criteria and Number of Consultants
Consultants should be engaged only to undertake specific jobs for a specialized nature and
should not be appointed for the regular work of the Ministers/Departments. Engagement of any
Consultant (whether outside experts, i.e., those who have not been in Government service, or
retired Government servants) should henceforth be limited to tapping of skills which are not
available within the cadre or attending the specific and time-bound jobs like preparation of
Project Reports, etc., and engagement of Consultants should not at all be allowed for routine
day-to-day work for which the Ministers/Departments have regular staff support.
The strength of Consultants should not be restricted to 10% of the total number of posts at the
level of Joint Secretary and above within the Ministry/Department, including
Attached/Subordinate Offices, except in case of the Planning Commission, where the
maximum number of Consultant can be up to 25. When retiring/retired Government servants
are engaged as Consultant, the number of such Government servants shall not exceed two at
any time. In exceptional cases, where a Consultant is engaged for performing regular work, the
post earmarked for such work should be kept vacant till he completes the work as Consultants.
In respect of Ministers/Departments having special problems, where appointment of
retired/retiring employees in large number is unavoidable, proposals may be made separately
for such appointment beyond the permissible limit to the Department of Personnel and Training
and Ministry of Finance.
(b) Period of engagement
Consultant may be engaged for the minimum period required. The maximum period of
engagement should not exceed two years in case of outside experts (An outside experts is one
who has not been in Government service). However, incase of retired/retiring Government
servants, the period of engagement as Consultants should not exceed six months. To ensure
this, Consultants should not be engaged for jobs which cannot be completed within a period of
two years or six months, as the case may be.
(c) Age-limit
No retired Government servant should be engaged as a Consultant beyond the age of 62 years.
No relaxation of age-limit shall henceforth be allowed by the Department of Personnel and
Training.
(d) Fee
The consolidated fee payable may be decided in each case by Ministries/Departments in
consultation with their Financial Advisers after taking into account all the relevant factors
including the level of the post which the individual held on the date of his retirement.
In the case of non-officials (outside experts), the fee will henceforth be subject to a ceiling of
Rs. 26,000 p.m. (with no DA, HRA, CCA or any other relief) if the engagement as Consultant
is on a whole-time basis and of Rs. 13,000 p.m. (with no DA, HRA, CCA or any other relief) if
Compendium 201 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

the engagement is on a part-time basis. In the case of retiring/retired Government servants

engaged as full-time Consultants, the fee will be fixed, subject to a ceiling of Rs. 13,000 p.m.
They will also draw their pension and relief thereon in addition. If the retiring/retired
Government servant is engaged as part-time Consultant, the fee will be subject to a ceiling of
Rs. 6,500 p.m. (without any adjustment of the pension drawn by him). In case any
Ministry/Department wishes to appoint any retired Government servant as a Consultant at a fee
higher than the limit prescribed, it should obtain the approval of the Appointments Committee
of the Cabinet by following the procedure prescribed in this regard.
Special care should be taken to ensure that henceforth the fee is fixed at an appropriate amount
and is not fixed at the maximum, as has been the tendency hitherto, when the fee was routinely
fixed at Rs. 4,000/8,000. Further, in the case of a retired Government servant engaged as a full-
time Consultant, it should be ensured that the fee plus pension drawn by him should not exceed
the last pay drawn, provided that in the case of a pre-1-1-1996 retiree, the notional pay he
would have drawn as on 1-1-1996 in the revised pay scale on the basis of the last pay drawn by
him before retirement in the pre-revised pay scale shall be treated as the last pay drawn. In the
case of a retired government servant engaged as a part-time Consultant, the fee should not
exceed half the amount of last pay drawn, or deemed to have been drawn, as the case may be.
Whenever it is considered appropriate, Ministries/Departments could consider the payment of
fee on a lumpsum basis in two or three installments, keeping in view the quantum of work
handled by the Consultant.
3. The provisions regarding payment of T.A, D.A. and the facility of Telephone and
Accommodation will continue to be the same as prescribed under this Department‘s O.M. No.
16011/6/93-Estt. (Allow), dated 21-12-1993.
4. The Financial Advisers of the Ministries/Departments should ensure that no Consultant (outside
experts or retired Government servant) is engaged/continued to be engaged in violation of these
instructions, so that there is no case for seeking ex post fact approval for regularizing any
infringement thereof. No extension of consultancy should be allowed without the prior approval of the
Department of Personnel & Training. Proposals for extension of consultancy, if at all required in any
case in public interest, as also for any other relaxation of the conditions, should be forwarded through
the Financial Adviser of the concerned Ministry/Department. To facilitate proper/timely scrutiny of
the proposal for extension of consultancy in any genuine case, up-to-date information regarding the
Consultants in position in the Ministry/Department as a whole (as per prescribed proforma) should be
forwarded, on file. However, no relaxation of the period of the consultancy of retired Government
servants beyond a total period of one year and the age-limit of 62 years in their case shall henceforth
be considered/allowed in any case.
5. Ministries/Departments are also requested to ensure that to facilitate Central monitoring of the
scheme of engagement of Consultants, the information about the Consultant employed in the
Ministries/Departments including subordinate offices, as on 1st January and 1st July of every year
should be forwarded to this Department in the prescribed proforma (see Annexure below) well in
time. The Financial Advisers may also adopt appropriate procedure for the requisite monitoring of the
scheme within the Ministry/Department.
6. These orders take effect from 1st December, 1997. The fee of the Consultant who are engaged
on or after 1-12-1997 as also of those engaged earlier but whose consultancy is continued beyond that
date, with proper approval, may be refixed with effect from 1-12-1997, keeping in view the provisions
of Para 2(d) above.
Extract of G.I. Department of Personnel & Training, O.M. No. 16011/6/93-Estt (Allowance),
dated the 21st December, 1993.
(a) to (d) ***
(e) T.A./D.A.:
T.A./D.A. may be allowed to Consultants as per normal rules applicable to any serving to any
serving officer of an equivalent rank in the Ministries/Departments.
(f) Telephone
Compendium 202 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

Consultant will not be entitled to telephone facilities.

(g) Transport:
Consultants will not be entitled to transport facilities. However, they will be allowed re-
imbursement of conveyance charges on the same terms and conditions as admissible to serving
Officers of equivalent rank under the Delegation of Financial Powers Rules. They will also not
be allowed use of Staff Car for private purposes and also for journeys between residence and
office as is admissible to officers of the rank of Joint Secretary and above.
Any relaxation of the conditions at (f) & (g) above will be with the concurrence of Ministry of
Finance.
(h) Accommodation:
Consultants will not be allowed residential accommodation from Central Government pool.
However, there is no objective if a Department has its own pool and desires to allot
accommodation from that pool of Consultants. Power to allot such accommodation will vest
within the Administrative Ministry/Department.

ANNEXURE
INFORMATION OF CONSULTANTS
Information for the half-year ending…………
1. Name of Ministry/Department
2. Total strength of J.S. & above level Officers (For the Ministry/Department including Attached
and Subordinate offices.
3. Number of Consultants
Whether
Name of the Provision, if any,
Status (Official Period of approval of DoP
Consultants and Fee relaxed (with
or non-Official) engagement & T taken (if
Date of Birth details)
necessary)

______

Department of Personnel
No. 13/4/93-PER Dated: 02-09-1993.
OFFICE MEMORANDUM
It is observed that most of the Departments merely forward the applications of the Government
servants for grant of extension of service beyond the age of superannuation, to this Department,
without themselves satisfying the merits of the cases.
2. In this connection, attention of all Heads of Departments/offices is invited to Government of
India‘s O.M. No. 260011/1/77-EST(B) dated 18-5-1977 contained in Appendix 8 of Swamy‘s
Compilation FR & SR Part I (General Rules) laying down criteria for grant of extension of service
beyond the age of superannuation, inter-alia, the following are two conditions:-
(i) that other officers are not ripe enough to take over the job; or
(ii) that the retiring officers is of outstanding merit.
3. Further, it is stated that the Cabinet in its meeting held on 6-1-92 decided not to grant any
extension in service beyond the age of superannuation to any Government servant, in future and also
it is decided that cases of grant of extension of service in any particular case shall be brought before
Compendium 203 Contract Appointment/Engagement of Consultants/
Extn. beyond Superannuation/Re-employed Pensioners

the Cabinet for its consideration and approval.

4. In view of the above, all Heads of Departments/Offices are hereby advised to examine such
cases properly at their level and only cases where extension is recommended may be submitted to this
Department giving detail justification in support of the proposal for grant of extension of service.

Sd/-
(S. S. Keshkamat)
Under Secretary (Personnel)
______
Compendium 204 Date of Birth for the purpose of
Employment

Date of Birth for the purpose

of Employment
Compendium 205 Date of Birth for the purpose of
Employment

Department of Personnel
File No: 2/2/2016-PER/1030 Dated: 01-04-2019
OFFICE MEMORANDUM
In terms of Note 4 of the Government Notification No. 2/6/94-PER(Vol.I) dated 29/08/2000, an
alteration of date of birth of a Government servant can be made, with the sanction of the appropriate
authority if:-
(i) a request in this regard is made within five years of his entry into Government service;
(ii) it is clearly established that genuine bonafide mistake has occurred; and
(iii) the date of birth so altered would not make him ineligible to appear in any School or
University or Goa Public Service Commission examination in which he has appeared, or for entry
into Government service on the date on which he first appeared at such examination or on the date
on which he entered Government service.
It has come to the notice of the Government that a content of the above Notification is not being
followed by the concerned authorities in letter and spirit and number of cases of alteration of date of
birth are being agreed in contravention of the above Rule.
It is, therefore, reiterated that, all the Heads of Department/Offices shall ensure that no request for
alteration of date of birth beyond five years on joining Government service is entertained.
In case it is found that the alteration of date of birth has been approved by the Head of
Department/Head of Office after five years on joining Government service, the concerned Head of
Department/Office shall be held personally liable, and action shall be initiated for this lapse.
Sd/-
(Shashank Thakur)
Under Secretary (Per-II)
________

Special Department
No. SPL/RRVS/MISC–7–73 4th December 1973
CIRCULAR
According to the instruction laid down in Government Circular No. SPL/RRVS/Misc-7/72 dated
6-9-1972 issued by this Department the date of birth shown in the birth certificate issued by the
Registrar of Births and should be considered for calculating the age of a person for purpose of
employment.
A question has been raised as to whether the date of birth given in the S.S.C.E. certificate/School
leaving certificate could be considered for calculating the age of a person for purpose of employment
where no agency (i.e. Registrar of Births and Deaths) exists.
This question has been carefully examined taking all aspects into consideration in consultation with
the Law Department and in addition to para one above, it has been decided that if the
Department/Office is not in a position to obtain birth registration certificate from the Registrar of
Births and Deaths, then the date of birth given in the S.S.C.E. Certificate should be considered as
genuine one for the purpose of calculating the age of a person for employment.

Sd/-
(G. M. Sardessai)
Deputy Secretary (Appointments)
______
Compendium 206 Date of Birth for the purpose of
Employment

Special Department
No. SPL/RRVS/MISC–7–72 6th September, 1972
CIRCULAR
Subject: Calculation of date of birth for purpose of employment-Instruction regarding
A question has been raised as to whether the date of birth given in the certificate issued by the
Educational Institutions or that indicated in the birth certificate issued by the Registrar of Births and
Deaths should be considered for calculating the age of a person for purpose of employment.
This question has been carefully considered in consultation with the Law Department and it has
been decided that the date of birth shown in the birth certificate issued by the Registrar of Births and
Deaths should be considered for calculating the age of a person for purpose of employment.

Sd/-
(M. K. Bhandare)
Deputy Secretary (Appointments)
______
Compendium 207 Departmental Disposal of Business

Departmental Disposal of Business

Compendium 208 Departmental Disposal of Business

Administrative Reforms Department

No. 3/7/2017-ARD/348 Dated: 01-11-2018
OFFICE MEMORANDUM
Sub: Departmental disposal of Business-Standing Orders
Read: 1) Office Memorandum No. 3/7/2017-ARD/930 dated 02-11-2017
2) Addendum No. 3/7/2017-ARD/017 dated 10-01-2018
Rule 17 of the Rules of Business of Government of Goa, 1991 lays down that standing
order shall be issued regarding disposal of cases. Accordingly, a statement showing the level
of disposal of cases in the Departments is enclosed herewith. It is further decided that if under
existing rules/instructions, power to decide the matter already stands delegated to a lower
authority then the one mentioned in the statement, such lower authority would continue to be
competent to decide the case as per extent/rules/instructions.
This issues with the approval of Hon‘ble Chief Minister and is in supersession of previous
standing orders.
By order and in the name of
the Governor of Goa.
Sd/-
V. M. Paranjape,
Additional Secretary (AR).
_____
I-SERVICE MATTERS
Appointments and Connected Matters
Sr. No. Name of Case Authority Remark
1 2 3 4
1 1. Appointment, promotion, confirmation, Chief Minister ---
transfer, extension of service and re-
employment, etc. of Group ―A‖ Officers
2. a. Appointment, promotion, extension of Chief Minister
service and re-employment, etc. of ---
Group ―B‖ Officers.
b. Confirmation, transfer of Group ―B‖ Secretary ---
Officers.
2 All matters related to Seniority of Group ―A‖ Secretary As per Rule
and ―B‖ Officers
3 Financial Up-gradation under ACP of Group Secretary As per Rule
―A‖ and ―B‖ Officers
4 Mutual Transfer Secretary Chief Secretary if it
is a case of transfer
between the
Departments
falling under two
Secretaries
5 Transfer under FR 15 Secretary Chief Secretary if it
is a case of transfer
between the
Departments
falling under two
Secretaries
6 Power to give additional/officiating charge Authority Competent
when Gazetted Officers (other than to dispose the case of ---
Secretaries) are on leave/tour transfer leave/tour/transfer as
per this statement
Compendium 209 Departmental Disposal of Business

1 2 3 4
7 Power to issue orders of link Officers in case Minister
of Gazetted Officers of the Administrative ---
Departments
8 Powers to issue sanction/certificate under FR Secretary ---
26 except in case of deputation out of State
9 Powers to issue sanction under FR 26 in case Chief Minister ---
of deputation out of State
10 Crossing of EB by Group ―A‖ Officers Secretary As per Rules/
guidelines
11 Crossing of EB by Group ―A‖ Officers Secretary As per Rules/
guidelines
12 Acceptance of Resignation of Group ―A‖ & Chief Minister ---
―B‖ Officers
13 Honorarium to Group ―A‖ & ―B‖ Officers Minister As per Rules
14 Pension and gratuity of Group ―A‖ & ―B‖ Secretary As per Rules
Officers
15 Condonation of break in service beyond one Chief Minister Up to one year by
year for Group ―A‖ & ―B‖ Officers Minister
16 Representation and appeal relating to the By the Competent ---
service condition covered under the Authority prescribed
rules/instructions under the rules
17 Institution of disciplinary proceeding and The Competent ---
passing of final orders thereon petitions for Authority as per CCS
appeal/revision/review in case of Group ―A‖ (CCA) Rules
& ―B‖ Officers
18 Matters other then included at Sr. No. 14 at Secretary ---
pre-page
19 Training of Officers other then Officers Secretary ---
borne on AIS, GCS, GPS within and outside
State for a period upto one month
20 Training of Officers other then AIS, GCS, Minister ---
GPS within and outside State for a period
beyond one month
21 Training of Officers borne on AIS, GCS, Chief Minister ---
GPS within and outside State
22 Training of Officers abroad Chief Minister Subject to
availability of
Foreign Exchange
23 Deputation of Group ―A‖ and ―B‖ Officers Chief Minister ---
24 Matters relating to de-reservation of Chief Minister In consultation
vacancies of Group ―A‖ and ―B‖ Officers with Governor as
per Rule 25 (ii) of
Rules of Business
of GoG, 1991
where necessary
25 Charge allowance under FR 49 (iii) in Secretary As per prevalent
respect of Gazette Officers Rules/Instruction
Compendium 210 Departmental Disposal of Business

II-LEAVE
Sr. No. Name of Case Authority Remark
1 2 3 4
1 Sanction of Casual Leave, Restricted Holiday, Immediate ---
Special Holiday, Special Casual Leave to Jr. Controlling Authority
Scale GCS, GPS, GFS, Mamlatdar, Jt.
Mamlatdar, Asstt. Director of Civil Supply,
B.D.O., Chief Officers
2 Sanction of Casual Leave, Restricted Holiday, Concerned ---
Special Holiday, Special Casual Leave to Sr. HoD/Secretary
Scale GCS, GPS, GFS, Head of Department
3 Sanction of Casual Leave, Restricted Holiday, Concerned HoD ---
Special Holiday, Special Casual Leave to
Officers in Grant in Aid Institution
4 Sanction of Casual Leave, Restricted Holiday, Chief Minister ---
Special Holiday, Special Casual Leave to AIS
Officers (HoD/Secretaries)
5 Sanction of Casual Leave, Restricted Holiday, Chief Minister ---
Special Holiday, Special Casual Leave to
Chief Secretary, DGP & PCCF
6 Earned Leave, Commuted Leave for 30 days, Concerned HoD ---
Paternity Leave for 15 days to all Officers in
the rank of Jr. Scale GCS, GPS, GFS, and AIS
(Other than HoD‘s)
7 Earned Leave, Commuted Leave upto 15 days, Chief Minister Under Intimation
to all Officers in the rank of Sr. Scale GCS, to the concerned
GPS, GFS, and AIS (HoD‘s/Secretaries) Ministers and
CMO
8 All type of Leave as shown above for less then Concerned HoD ---
15 days for Officers in Grant in aid Institution
9 All type of Leave exceeding 15 days of AIS Chief Minister ---
Officers, HoD‘s and Senior Scale Officer of
GCS, GPS, Extra-Ordinary Leave and Study
Leave
10 Permission to leave Station/Headquarters Leave Sanctioning ---
Authority

III-TOUR
Sr. No. Name of Case Authority Remark
1 2 3 4
1 Official Tour proposal of AIS Officers, HoD‘s Chief Minister ---
within the Country
2 Official Tour proposal of Group ―A‖ (other Minister ---
than HoD‘s) Group ―B‖ Officers and Officers
in Grant in Aid Institution within the Country
3 Official Tour proposal of other than (1) and Secretary ---
(2) above
4 Permission to leave Country on private visit Administrative ---
where expenditure is incurred by Secretary
Officers/Official of Group ―C‖ and ―D‖
employees
5 Permission to leave Country on private visit HoD ---
where expenditure is incurred by
Officers/Official of Grant-in-Aid Institution
6 Permission to leave Country for cadre ―A‖ and Chief Secretary ---
―B‖ Officers/Officials other then HoD,
Compendium 211 Departmental Disposal of Business

1 2 3 4
Officers of Grant in Aid Institution on private
visit where expenditure is incurred by Officer
concerned
7 Permission to leave Country for Officers of Chief Minister
AIS, HoD‘s where expenditure incurred by
Officer concerned
8 Permission for taking staff car outside the state Chief Secretary ---
on duty
9 Travell by Air by Non-entitled Officers Finance Minister or ---
Chief Minister
IV-Education/Higher Education/Technical Education
Sr. No. Name of Case Authority Remark
1 2 3 4

1 On duty Tour as per UGC guidelines HoD ---

2 Granting Earned Leave for Government HoD ---
Teachers in lieu of their duty on vacation as
per Rule
3 Any service matter of Teacher as per UGC Secretary ---
guidelines and University Statues for
Government Teachers
4 Study Leave for Government Teachers as per Secretary ---
UGC guidelines and University Statues
5 Granting regular teacher positions as per UGC HoD ---
guidelines and University Statues
6 Approval for Non Teaching Staff as per HoD ---
staffing pattern
7 Granting honour programmes, elective HoD ---
subjects as per Goa University Statues already
approved by Government
V-Advances
Sr. No. Name of Case Authority Remark
1 2 3 4
1 Advance and withdrawals of GPF to Group Secretary As per Rules
―A‖ and ―B‖ Officers
2 Advance and withdrawals of GPF to Chief Secretary As per Rules
Secretaries
3 Various advances under GFR, HBA Rules, FR Secretary As per Rules
SR, etc. to Head of Department
4 Various advances under GFR, HBA Rules, FR Chief Secretary As per Rules
SR, etc to Secretaries
5 Sanction of proposal within the competence of Secretary As per Rules
HOD under GFR, FRSR and other rules
6 Execution of Mortgage, Deed for drawal of Under Secretary/ ---
HBA, conveyances, etc. /Head of Office/Head
of Department
Compendium 212 Departmental Disposal of Business

VI-Finance Matter
Sr. No. Name of Case Authority Remark
1 2 3 4
1 Drawal of Money on AC Bill when previous Secretary ---
AC Bill are outstanding
2 Creation/revival/abolition of posts of all kinds- Chief Through Finance/
permanent/temporary/tenure etc. Secretary /Personnel Administrative
Reforms Department
Public Office carrying
maximum remuneration
upto Rs. 250/-
Cabinet Through Finance/
/Personnel Administrative
Reforms Department
Public Office carrying
maximum remuneration
upto Rs. 250/-
(as per Rules of Business)
3 Approval for Counting of Past Service Secretary ---
including Grant-in-Aids Institutions and Finance
Secretary
4 Pay Protection including Grant-in-Aids Secretary ---
Institutions and Finance
Secretary
VII-Legal Matters
Sr. No. Name of Case Authority Remark
1 2 3 4
1 Matters relating to suits, writs petitions etc. Secretary In consultation with Law
before the High Court/District Court/ Department wherever
Administrative Tribunal necessary

VIII-Miscellaneous Matters
Sr. No. Name of Case Authority Remark
1 2 3 4
1 LAQs Minister ---
2 Government Assurance Minister ---
3 Lok Sabha/Rajya Sabha Question Secretary ---
4 Constitution, nomination and composition of Chief ---
Statutory committees Minister
5 Nomination of Government Servants on Non- Chief ---
Statutory Committees Secretary
6 Approval of Annual Administration Report Chief ---
Minister
7 Issue of Press Notes, Communiques, Secretary ---
statements on policy matter
8 Correspondence with Government of India and Chief ---
other State Governments on important Minister
Questions of policies
9 Amendments of Rules Governor ---
10 Important decisions conveyed by the Chief ---
Government of India Minister
Compendium 213 Departmental Disposal of Business

Sr. No. Name of Case Authority Remark

1 2 3 4
11 NOC to apply for Indian Passport of Group Secretary ---
―A‖ and Group ―B‖ Officers and Officers in
Grant in Aid Institution
12 NOC to apply for India Passport of Group ―C‖ HoD ---
& ―D‖ Officer/Official including Grant-in-
Aids Institutions
13 NOC to apply for any position through proper Secretary ---
channel of Group ―A‖ and Group ―B‖ Officers
and Officers/Officials in Grant-in-Aid
institution
14 NOC to apply for any position through proper HoD ---
channel of Group ―C‖ and ―D‖ Officers and
Officers/Official in Grant-in-Aid institution
15 Intimation of moveable/immovable property of Secretary ---
Group ―A‖ and ―B‖ Officers/Officials
including Grant-in-Aids institutions
16 Intimation of moveable/immovable property of HoD ---
Group ―C‖ and ―D‖ Officers/Officials
including Grant-in-Aids institutions
17 Residuary matters Secretary Excluding the cases where
framing of rules/policy
guidelines and the
relaxation /amendment of
existing rules guidelines is
required

_____
O/o. Joint Secretary (ARD)
No. 3/7/2017-ARD/930 Dated: 02-11-2017
OFFICE MEMORANDUM
Read: 1) Office Memorandum of even number dated 23-03-2005.
2) Office Memorandum No. 3/63/78-ARD dated 23-06-2005.
3) Office Memorandum No. 3/7/2017-ARD dated 07-04-2017.
It is observed by the Government that the Officers encounters with various problems in
getting leave sanctioned due to requirement of various levels of approvals.
Now, in order to streamline the procedure of sanctioning the leave, it has been decided to
partially modify the powers of sanctioning following types of leave as per the Statement
annexed in respect of AIS, GCS, GPS, GFS, Mamlatdar/Jt. Mamlatdar, Asst., Director of
Civil Supply, Block Development Officer, Chief Officer and Head of Office to the concerned
HoD and HoD to concerned Secretaries of the Department and the Autonomous Bodies (grant
in-aid-Institutions) where the Officer is posted.
This issued in supersession of the Office Memorandum referred in preamble.
By order and in the name of
the Governor of Goa.
Sd/-
Sneha S. Morajkar,
Joint Secretary (AR).
Compendium 214 Departmental Disposal of Business

Sr. No. Name of Case Authority Remark

1 2 3 4
Leave
1 Intimation of Casual Leave, Restricted Immediate ---
Holiday, Special Holiday, Special casual Controlling Authority
Leave by Jt. Scale GCS, GPS, GFS,
Mamlatdar, Jt. Mamlatdar, Asst. Director of
Civil Supply, B.D.O., Chief Officers
2 Intimation of Casual Leave, Restricted Concerned ---
Holiday, Special Holiday, Special Casual HoD/Secretary
Leave by Sr. Scale GCS, GPS, GFS, Heads of
Department
3 Intimation of Casual Leave, Restricted Concerned HoD ---
Holiday, Special Holiday, Special Casual
Leave by Officers in Grant in Aid Institution
4. Intimation of Casual Leave, Restricted Chief Secretary ---
Holiday, Special Holiday, Special Casual
Leave by AIS or equivalent
5. Intimation of Casual Leave, Restricted Chief Minister ---
Holiday, Special Holiday, Special Casual
Leave by Chief Secretary, DGP & PCCF
6. Earned Leave, Commuted leave for less than Concerned HoD ---
15 days, Paternity leave for 15 days to all
Officers in the rank of Jr. Scale GCS, GPS and
GFS or equivalent
7. Earned Leave, Commuted leave for less than 3 Chief Secretary ---
days to all Officers in the rank of AIS, Sr.
Scale GCS, GPS and GFS or equivalent
8 All type of Leave as shown above for less than Concerned HoD ---
15 days for Officers in Grant in Aid Institution
9 Earned Leave, Commuted Leave for less than Concerned Minister ---
15 day, paternity leave for 15 days to all
HoD‘s, M.D.‘s of the Corporation or
equivalent
10. All types of leave exceeding 3 days of All Chief Minister ---
India Officer, HoD‘s and Sr. Scale Officers of
GCS, GPS, Extraordinary Leave and Study
Leave
11. Permission to leave Station/Headquarters Leave Sanctioning ---
Authority

Tour
Sr. No. Name of the Case Authority Remark
1 2 3 4
1. (a) Tour Proposal of AIS, HOD to Govt. Sr. Chief Minister ---
Scale Officers (GCS), (GPS)
2. (b) Tour Proposal of Group ―A‖ & ―B‖ Concerned Minister ---
Officers and Officers in Grant in Aid
Institution
3. (c) Tour Proposal of other than (a) and (b) Concerned Secretary

4. Permission for taking staff car outside the Administrative

State on duty by HoO/HoD Secretary
5. Permission for taking staff car outside the Chief Secretary
State on duty by AIS or equivalent
6. Travel by air by non-entitled Officers Finance Minister
Compendium 215 Departmental Disposal of Business

1 2 3 4
7. Permission to leave country on private visit Administrative
where expenditure is incurred by Officers Secretary
concerned for Group ‗C‘ and ‗D‘ employees
8. Permission to leave country for ‗A‘ and ‗B‘ Concerned Ministers
Officers other than HoD, Officers of Grant in of the department in
Aid Institution on private visit where which the Officer is
expenditure is incurred by Officer concerned posted
9. Permission to leave country for AIS, HoD, Chief Minister
Senior Scale GCS, GPS and GFS or equivalent
where expenditure is incurred by Officer
concerned
_____
Administrative Reforms Department
3/7/2017-ARD Dated: 07-04-2017
OFFICE MEMORANDUM
Sub: Departmental disposal of Business-Standing Orders
1) Ref. Office Memorandum of even number dated 23-3-2005 and 9-6-1995.
2) Office Memorandum No. 3/63/78-ARD dated 23-06-2005
In partial modification to the above referred Office Memorandum dated 23 rd June, 2005,
the Governor of Goa is pleased to issue the level of disposal of cases in various departments
as per the statement annexed.
By order and in the name of
the Governor of Goa.
Sd/-
Sneha S. Morajkar,
Joint Secretary (AR).

Sr. No. Name of Case Authority Remark

1 2 3 4
Leave
1. Intimation of Casual Leave, by HODs with or Concerned Secretary
without permission to leave station/
/Headquarters
2. Intimation of Casual Leave, of CCF, DGP, Chief Secretary
Secretaries (other than Chief Secretary)
3. Leave (excluding study leaves) to Gazetted Chief Secretary As per rules
Officer other than HOD, AIS, Senior Scale instructions
GCS and GPS and above, Additional
Collectors which HOD is not Competent to
sanction as per rules (exceeding 15 days)
4. Leave (exceeding study leave) of HOD, Chief Minister
APCCF, CCF, DGP, DIG, IGP, Secretary to
Govt., Senior Scale GCS and GPS and above,
Add. Collectors
5. a. Study leave of Group ‗A‘ and ‗B‘ Officer Chief Minister
b. Study leave of Officers other than Group
‗A‘ and ‗B‘ Officers
6. Permission to leave station headquarters Leave Sanctioning
authority
Compendium 216 Departmental Disposal of Business

1 2 3 4
Tour
1. a. Tour proposal of AIS/Officers, Chief Minister
Secretaries, HOD to the Govt., Senior
Scale GCS and GPS Officer and above
and Addl. Collectors
b. Tour Proposal of Group ‗A‘ and ‗B‘ Minister
Officers other than (a)
c. Tour proposal of other than (a) & (b) Secretary
2. Permission for taking staff car outside the Administrative
State on duty other than Secretary Secretary
3. Travel by air by non-entitled Officers Finance Minister
4. Permission to leave country on private visit Additional Secretary
where expenditure is borne by Officer or in absence
concerned for Group ‗C‘ and ‗D‘ employees Secretary
5. Permission to leave country for ‗A‘ and ‗B‘ Concerned Ministers
Officer other than HOD, Addl. Collectors, AIS
Officers, Senior Scale GCS and GPS and
above on private visit where expenditure is
borne by Officer concerned
6. Permission to leave country for AIS Officers/ Chief Minister
/HOD, Senior Scale GCS and GPS and above
& Addl. Collectors where expenditure is
incurred by Officer concerned
7. In all cases other than 4, 5 & above Chief Minister

_____

Department of Administrative Reforms

No. 3/63/78-ARD Dated: 23rd June, 2005
OFFICE MEMORANDUM
Sub: Departmental disposal of Business-Standing Orders
Ref.: Office Memorandum of even number dated 23-03-2005 and 09-06-1995
Rule 17 of the Rules of Business of Government of Goa, 1991 lays down that standing
order shall be issued regarding disposal of cases. Accordingly, a statement showing the level
of disposal of cases in the Personnel Department, Administrative Reforms Department and
Vigilance Department is enclosed herewith. It is further decided that if under existing
rules/instructions, power to decide the matter already stands delegated to a lower authority
than the one mentioned in the statement, such lower authority would continue to be
competent to decide the case as per extent/rules/instructions.
2. This Issues with the approval of Chief Minister/Minister for Personnel/AR/Vigilance
and is in supersession of previous standing order(s).
By order and in the name of
the Governor of Goa.
Sd/-
Gurudas P. Pilarnekar,
Joint Secretary (Per./ARD).
Compendium 217 Departmental Disposal of Business

Statement showing the level of disposal of cases of common nature at Secretariat

I-SERVICE MATTERS
(i) Appointments & Connected Matters
Sr. No. Name of Case Authority Remark
1 2 3 4
1 1. Appointment, promotion, confirmation, Chief Minister
transfer, extension of service and re-
employment, etc. Of Group ―A‖ Officers
2. a. Appointment, promotion, extension of Chief Minister
service & re-employment of Group ―B‖
Officers.
b. Confirmation, transfer of Group ―B‖ Secretary
Officers.
2 All matters related to Seniority of Group ―A‖ Secretary As per Rule
and ―B‖ Officers
3 Financial Up-gradation under ACP of Group Secretary As per Rule
―A‖ and ―B‖ Officers
4 Mutual Transfer Secretary Chief Secretary if
it is a case of
transfer between
the Departments
falling under two
Secretaries
5 Transfer under FR 15 Secretary Chief Secretary if
it is a case of
transfer between
the Departments
falling under two
Secretaries
6 Power to give additional/officiating charge Authority Competent
when Gazetted Officers (other than to dispose the case of
Secretaries) are on leave/tour transfer leave/tour/transfer as
per this statement
7 Power to issue orders of link Officers in case Minister
of Gazetted Officer of the Administrative
Departments
8 Powers to issue sanction/certificate under FR Secretary
26 except in case of deputation out of State
9 Powers to issue sanction under FR 26 in cases Chief Minister
of deputation out of State
10 Crossing of EB by Group ―A‖ Officers Secretary As per Rules/
guidelines
11 Crossing of EB by Group ―A‖ Officers Secretary As per Rules/
guidelines
12 Acceptance of Resignation of Group ―A‖ & Chief Minister
―B‖ Officers
13 Honorarium to Group ―A‖ & ―B‖ Officers Minister As per Rules
14 Pension and gratuity of Group ―A‖ & ―B‖ Secretary As per Rules
Officers
15 Condonation of break in service beyond one Chief Minister Up to one year by
year for Group ―A‖ & ―B‖ Officers Minister
16 Representation and appeal relating to the By the Competent
service conditions covered under the Authority prescribed
Rules/instructions under the rules
Compendium 218 Departmental Disposal of Business

1 2 3 4
17 Institution of disciplinary proceeding and The Competent
passing of final orders thereon petitions for Authority as per CCS
appeal/revision/review in case of Group ―A‖ (CCA) Rules
& ―B‖ Officers
18 Matters other than included at Sl. No. 14 Secretary
above
19 Training of Officers other than Officers borne Secretary
on AIS, GCS, GPS within and outside State
for a period upto one month
20 Training of Officers other than AIS, GCS, Minister
GPS within and outside State for a period
beyond one month
21 Training of Officers borne on AIS, GCS, GPS Chief Minister
within and outside State
22 Training of Officers abroad Chief Minister Subject to
availability of
Foreign
Exchange
23 Deputation of Group ―A‖ and ―B‖ Officers Chief Minister
24 Matters relating to de-reservation of vacancies Chief Minister In consultation
of Group ―A‖ and ―B‖ Officers with Governor as
per Rule 25 (ii) of
Rules of Business
of GoG, 1991
where necessary
25 Charge allowance under FR 49 (iii) in respect Secretary As per prevalent
of Gazette Officers Rules/Instruction
II-LEAVE
26. Intimation of Casual Leave, by HODs Secretary
27. Intimation of Casual Leave, of CCF, DGP, Chief Secretary
Secretaries (other than Chief Secretary)
28. Leave (excluding study leaves) to Gazetted Secretary As per rules
Officer (other than CCF, DGP, Secretary to instructions
Government) which HOD is not competent to
sanction as per rules
29. Leave (exceeding study leave) of CCF, DGP, Chief Minister
Secretary to Government
30. a. Study leave of Group ‗A‘ and ‗B‘ Officer Chief Minister
b. Study leave of Officers other than Group Secretary As per rules
‗A‘ and ‗B‘ Officers instructions
iii) Tour
31. a. Tour Proposal of AIS/DGP, Collectors & Chief Minister
Secretaries to the Government
b. Tour Proposal of Group ―A‖ & ―B‖ Officer Minister
other than (a) above
c. Tour Proposal of other than (a) and (b) Secretary
above
32. Permission for taking staff car outside the State Minister
on only
33. Travel by Air by non-entitled officers Finance Minister or
Chief Minister
Compendium 219 Departmental Disposal of Business

1 2 3 4

iv) Advance
34. Advance and withdrawals of GPF to Group Secretary As per rules
―A‖ and ―B‖ Officers
35. Advances and withdrawals of GPF to Chief Secretary As per rules
Secretaries
36. Various Advances under GFR, HBA Rules, Secretary As per rules
FR SR, etc. to Head of Department
37. Various Advances under GFR, HBA Rules, Chief Minister As per rules
FR SR, etc. to Head of Secretaries
38. Sanction of proposal within the competence of Secretary As per rules
HOD under GFR, FRSR and other rules
39. Execution of Martgage Deed for drawal of Under
HBA, conveyance advance, etc. Secretary/Head of
Office/HOD

II. FINANCIAL MATTERS

1. Drawal of money on AC Bill when previous Secretary
AC Bills are outstanding
2 Creation/revival/abolition of post of all kinds Chief Minister Through
permanent/temporary/tenure etc. Finance/Personne
l ARD
Department
Public Officer
carrying
maximum
remuneration
upto Rs. 250/-

Cabinet Through
Finance/Personne
l ARD
Department

Public Office
carrying
maximum
remuneration
beyond Rs. 250/-
(as per Rules of
Business)

III. LEGAL MATTERS

1 Matters relating to suits, writs, petitions etc. Secretary In consultation
before the High Court/District with Law
Court/Administrative Tribunal. Department
wherever
necessary
i) Miscellaneous Matters
1. LAQs Minister
2. Government Assurance Minister
3. Lok Sabha/Rajya Sabha Questions Secretary
4. Constitution, nomination & composition of Chief Minister
Statutory Committees
Compendium 220 Departmental Disposal of Business

1 2 3 4
5. Nomination of Govt. Servants on non- Chief Secretary
statutory Committees
6. Approval of Annual Administration Reports Chief Minister

7. Issue of Press Notes, Communiques, Secretary

statements on policy matters
8. Correspondence with Govt. of India & other Chief Minister
State Governments on important questions of
policies
9. Amendments to Rules Governor

10. Important decisions conveyed by the Chief Minister

Government of India
11. Residuary matters Secretary Excluding the
cases where
framing of
rules/policy
guidelines and the
relaxation/amend
ment of existing
rules/guidelines is
required

_______

Department of Administrative Reforms

No. 3/63/78-ARD Dated: 23-3-2005
OFFICE MEMORANDUM
Sub: Authorities empowered to dispose off general cases in the Secretariat
Ref: Office Memorandum of even number dated 09-6-1995
Consequent upon imposition of President‘s Rule in the State of Goa, the statement
indication the level of disposal of cases of common nature at the Secretariat, circulated vide
Office Memorandum referred to above has been modified and accordingly the revised
statement showing disposal of cases/proposal is circulated herewith.
By order and in the name of
the Governor of Goa.
Sd/-
V. M. Paranjape,
Under Secretary (Admn. Reforms).
Statement showing the level of disposal of cases of common nature at the Secretariat

I-SERVICE MATTERS
(i) Appointments & Connected Matters
Sr. No. Name of Case Authority Remark
1 2 3 4
*1. 1. Appointments, promotions, confirmations, Governor
transfer, appeals revision, extension of
services and re-employment, etc. of Group
‗A‘ & ‗B‘ Officers
*2. Mutual Transfer Secretary
*3. Transfer under F.R. 15 Secretary
*4. Crossing of EB by Group ‗B‘ Officers Secretary
Compendium 221 Departmental Disposal of Business

1 2 3 4
*5. Crossing of EB by Group ‗A‘ Officers Governor
*6. Acceptance of Resignation of Group ‗A‘ and —do—
‗B‘ Officers
*7. Honorarium to Group ‗A‘ & ‗B‘ Officer —do—
*8. Pension and gratuity cases of Group ‗A‘ and —do—
‗B‘ Officers
*9. Condonation of break in service upto one for —do—
Group ‗A‘ & ‗B‘ Officers
*10. Representation and appeal relating to the By the competent
service conditions covered under the Rules. authority
prescribed under
the Rules
*11. Representation against adverse remarks in CR By the accepting
when the remark is by the reviewing authority authority
*12. Institution of disciplinary actions against Chief
Group ‗B‘ Officers Secretary/Advisor
*13. Institution of disciplinary actions against Governor
Group ‗A‘ Officers
*14. Training of officers of other than AIS/GCS Chief Secretary
within and outside State upto one year
*15. Training of Officers borne on AIS/GCS Cadre, Governor
within and Outside State upto one year
*16. Training of Officers abroad Governor Subject to
availability of
Foreign
Exchange
*17. Deputation of:
(a) Group ‗A‘ Officers/ Governor
(b) Group ‗B‘ Officer
18. Matters relating to dereservation of vacancies Governor
of Group ‗A‘ and ‗B‘ Officers
19. Charge allowance under FR 49(3) in respect of
Gazetted Officers
(a) Upto three months Chief Secretary/
Advisor
(b) Exceeding three months Governor
20. Intimation of Casual Leave by Gazetted Secretary
Officer other than Secretaries to Government
21. Intimation of Casual Leave of Secretaries to Chief Secretary
Govt. Other than Chief Secretary
*22. Intimation of Casual Leave to Gazetted Secretary
Officers (excluding study leave)
*23. Study leave of Gazetted Officer and Non- Governor
Gazetted Officers
*24. Leave other than casual leave of Secretary to Governor
Government
(III) Tour
25. Tour proposal of Group ‗A‘ and Group ‗B‘ Advisor/CS
Officers including Head of Department other
than I.G.P., Collector and Secretaries to the
Government
26. Tour proposal of Collector of Goa, I.G.P. & Governor
Secretaries to Govt.
27. Permission for taking staff car outside the Chief Secretary
State on duty
28. Travel by Air by non-entitled Officers Chief Secretary
Compendium 222 Departmental Disposal of Business

1 2 3 4
(IV) Advances
*29. Advances of GPF under Rule 12 (3) Secretary

*30. Withdrawal of GPF of Group ‗B‘ Officers Secretary

31. Withdrawal of GPF of Group ‗A‘ Officer CS/Advisor

*32. Sanction of proposals within the competence Secretary
of Head of Department under GFR, S. Rs. F.
Rs. and other Rules
*33. (a) Conveyance advance Secretary
(b) Other Special Advance —do—
(c) i) TA advances counter signature of TA Secretary
Bills/Medical Advance Bills of
Gazetted Officers
ii) In respect of Secretaries to Govt. Secretary(GA)
Other than Chief Secretary
(d) House Building Advance Secretary

34. Execution of Mortgage Deed for drawal of Under Secretary

H.B.A. Conveyance advance, etc.
II Financial Matters
*1. Drawal of money on A.C. Bill when no Secretary
previous A.C. Bills are outstanding
*2. Creation/revival/review of posts on temporary
basis
(a) Group ‗A‘ ) Through Finance
) Governor Department.
(b) Group ‗B‘ )
*3. Creation of posts on permanent basis
(a) Group ‗A‘ ) Through Finance
) Governor Department.
(b) Group ‗B‘ )
III Legal Matters
1. Matters relating to suits, writs, petitions to Secretary (in
Administrative Tribunal consultation with
Law and Personnel
Department
(a) of administrative nature
(b) Other than service meters Chief Secretary/
/Advisor (in
Consultation with
Law Department)
(I)-Miscellaneous Matters
Sr. No. Name of Case Authority Remark
1 2 3 4

1 LAQs Chief
Secretary/Advisor
2 Government Assurance Chief
Secretary/Advisor
Compendium 223 Departmental Disposal of Business

3 Lok Sabha/Rajya Sabha Question Secretary

4 Constitution, nomination and composition of Governor
Statutory committees
5 Nomination of Government Servants on Non- Chief Secretary
Statutory Committees
6 Approval of Annual Administration Reports Governor
7 Issue of Press Notes, Communiques, Chief Secretary
statements on policy matters
8 Correspondence with Government of India and Governor
other State Governments on important
Questions of policies etc.
*9 Amendments to Rules Governor
10 Important decisions conveyed by the Governor
Government of India to be submitted for
information
11 Residuary matters Chief
Secretary/Advisory

* Statutory provisions.
Compendium 224 Entitlement to Secretaries/
HOD’s etc.

Entitlement to Secretaries/HOD’s etc.

Compendium 225 Entitlement to Secretaries/
HOD’s etc.

General Administration Department

CIRCULAR
No. 13/1/2011-GAD-III (Part II)/1260 Dated 30-04-2019 (10,Vaisakha, 1941)

This department has been receiving proposals for ex-post facto appointment of Muster Roll peons
from the officers who are entitled for the said facility, seeking appointments of muster Roll Peon from
previous dates.
In order to streamline the procedure, all officers entitled for Muster Roll Peons in terms of Order
No.7/3/90-Fin (Exp.) dated 24-09-2003 are hereby directed to submit their request for appointment of
Muster Roll Peon within a period of three months from the date of engaging their services.
Proposals received for retrospective appointment for a period beyond three months shall not be
considered or restricted upto three months in extra ordinary conditions.
This issues with the approval of the Secretary (GA).
Sd/-
(Manuel Barreto)
Under Secretary (GA-I)
_____
General Administration Department-II
No. 7/27/2001-GAD-II (P.F)/1114 Dated 15-04-2019 (25 Chaitra 1941)
Read: 1) O.M. No. 7/27/2001-GAD-II (P.F) dated 13-11-2009
2) Addendum No. 7/27/2001-GAD-II (P.F) dated 16-02-2010
OFFICE MEMORANDUM
Sub: Facility of Telephone (Landline) at the residence and/or mobile connection allotted to the
categorized Government officers in respect of their entitlement.
The Government has been issuing instructions/guidelines in respect of usage of mobile phones by
Secretaries/Officers & other officials from to time.
Since the issue of the earlier instructions, there have been many changes in field of
telecommunications and also major technological advancement has taken place. This has brought the
internet, mobile facilities within the domain of the common people. Many service providers with
various schemes have also entered the market. Further, usage of telecommunication service has
proliferated. Keeping, this in view and the technology available in the field of communication, the
existing instructions on the subject have been reviewed.
The existing entitlement regarding reimbursement of the telephone charges of residential
telephones provided to the officers as also on the mobile phones to the entitled officers of the
Government of Goa and broadband facility at home, has been converged into a single package.
Accordingly, in supersession of all the earlier instructions/guidelines in respect of mobile/landline/
/broadband etc., the following decision has been taken and the maximum amount reimbursable to a
category of officers is now regulated as mentioned in the table below:
Sr.
Rank/Designation Ceiling Amount
No.
1. Chief Secretary Rs. 5,000/- per month
2. Secretaries with Super time Scale/D.G.P. Rs. 3,500/- per month
3. I.G.P./D.I.G./Secretaries/Special Secretaries to Government Rs. 3,000/- per month
4. Additional/Joint Secretaries/H.O.D‘s/O.S.D.‘s O.S.D.‘s to Rs. 2,500/- per month
the Hon‘ble Ministers
5. Other officers entitled as per the discretion of the Rs. 1,500/- per month
Government
Compendium 226 Entitlement to Secretaries/
HOD’s etc.

Further, OSD‘s so appointed in the office of the Hon‘ble Chief Minister and offices of the Cabinet
Ministers will be entitled for reimbursement upto the ceiling amount as prescribed in the table on pre-
page from date of their initial appointment subject to the following:
1. The amount will be reimbursed within the prescribed ceiling on submission of bill/receipt by the
concerned officer. There will not be any separate ceiling for landline/mobile/broadband.
2. The amount reimbursable will over landline and/or mobile connection.
3. Officers are at liberty to choose the service provider and avail any options for payment within
the maximum monetary ceiling.
4. It will also include broadband facility or such facility through which data, voice or image is
transferred.
5. STD facility may be provided to the residential telephones. However, there would be no
enhancement of ceiling as prescribed above.
6. No instruments should be provided by the Government, except to the Ministers and Secretaries
to the Government, for which the cost of the handset for mobile phone would be limited to Rs.
5,000/- in each case.
7. The amount reimbursable will be reduced by Rs. 400/- if the officer of the rank of Secretary,
D.G.P., D.I.G/I.G.P., Joint Secretary and above does not have broadband facility at his
residence.
8. Other officers who have been permitted to avail the mobile facility by the Government as a
special shall be liable for reimbursement up to the limit of Rs. 500/- only and the mobile handset
would be borne by the concerned Officer/Official.
9. All the heads of office are instructed to defray the extra cost from their ―Office Expenses‖ and
no additional fund will be provided in this regard.
This supersedes the earlier Office memorandum dated 13-11-2009 and Addendum dated 16-02-
2010 read in the preamble.
Sd/-
(Varsha S. Naik)
(Joint Secretary (GA)
_____

Finance (Exp) Department

No. 7/1/2007-FIN (EXP) (2) Dated 15th July, 2010

Read: 1) O.M. No. 8/48/97-Fin (R&C) F.P.C. dated 1st April, 1998
2) Notification No. 7/1/2007-Fin (Exp) (2) dated 29th March, 2007
NOTIFICATION
In partial modification of the Notification of even number dated 29-03-2007, read above the Govt.
of Goa is pleased to fix the rate of interest on advance for purchase of Computers (i.e laptop/desktop)
to the Government Employees, at the rate of 5% per annum, subject to the following terms and
condition, w.e.f. 15-07-2019.
1) Maximum loan admissible shall be Rs. 30,000/-
2) There shall be no ceiling limit on the basic pay of the Government employee,
3) Cheques will be issued directly to the Supplier of the computer.
4) The amount will have to be refunded alongwith interest within a maximum period of 60 months
or less.
By order and in the name of Governor of Goa.
Sd/-
(Surendra F. Naik)
(Under Secretary (Fin-Exp)
_____
Compendium 227 Entitlement to Secretaries/
HOD’s etc.

Finance (Exp) Department

No. Fin-EXP/4204/79 Dated 1st November, 2007
Read: 1) Circular No. Fin/Exp/4204/79-part dated 14-02-2001
2) Circular No. Fin/Exp/4204/79-part dated 27-05-2004
ORDER
In supersession of Circulars read above, Government has now decided that each Secretary to
Government shall be entitled to subscribe 3 newspapers and any 3 magazines (including foreign
magazines) per month, as per their choice.
By order and in the name of Governor of Goa.
Sd/-
(Shrikant M. Polle)
(Under Secretary (Fin-Exp)
_____

Directorate of Information Technology

No. 7(87)/DOIT/Comp to Sec.& H.O.D.s/2007/809 Dated: 30/08/2007
ORDER
Government has accorded highest priority to the computerization of Government
Departments with a view to promote services to the citizens and business on a real time basis. It was
felt necessary that the usage of computers by the Heads of Departments needs to be increased. The
proposal to provide computers at the residences of the Heads of Departments initiated by the
Department of IT was approved by the Government.
In view of above approval of the Government is hereby conveyed for purchase of computer
with 17‖TFT Monitor, UPS & Printer alongwith the Computer Table & Chair to the Heads of
Departments and Joint Secretaries in the Secretariat at their residences.
The Computers, Printers & UPS are required to be purchased as per specifications and from
the listed vendors in the Rate Contract in force. Table & Chair may be purchased through
GHRSSIDC, Panaji.
The expenditure is debitable to the Budget Head of the concerned Department.
This is issued with the approval of the Government vide No. CM. 6111 dated 16/08/2007 and
concurrence of Finance vide No. FS1731 dated 22/08/2007, and in supersession of earlier order No.
7(87)/DOIT/Comp to Sec. & H.O.D.s/2006/714 Dated 20/09/2006.
By order and in the name of
Governor of Goa.
Sd/-
(M.N. Rao)
Director (IT) & Ex-Officio
Jt. Secretary to Government of Goa
_____

Finance (Exp) Department

No. 7/1/2007-FIN (EXP) (2) Dated 29th March, 2007
Read: O.M. 8/48/97-Fin (R&C) F.P.C dated 1st April, 1998 Circulated by Finance (R&C)
Department, Secretariat.
NOTIFICATION
The Government Goa is pleased to fix the rate of interest amount under G.F.R. 198 on advance for
purchase of Computers (i.e laptop/desktop) to the Government Employees, at the rate of 2% per
annum, subject to the following terms and condition.
1) Maximum loan admissible shall be Rs. 50,000/-
Compendium 228 Entitlement to Secretaries/
HOD’s etc.

2) There will be no ceiling limit on the basic pay.

3) Cheques will be issued directly to the Supplier of the computer.
This will come into force w.e.f 1st April, 2007
By order and in the name of Governor of Goa.
Sd/-
(Shrikant M. Polle.)
(Under Secretary (Fin-Exp)
_____
Finance (Exp) Department
No. Fin-EXP/4204/79 Dated 27th May, 2004
Read: 1) Circular No. Fin/Exp/4204/79-part dated 14-02-2001
Regarding Subscription of Newspaper and periodicals by Secretaries to Government.
ORDER
In supersession of Circulars read above, Government has now decided that each Secretary to
Government shall be entitled to maximum amount of Rs. 750/- (Rupees seven hundred fifty only) per
month for subscribing Educational/Current Affairs/Computers/Technology Magazines and
Newspapers, as per their choice.
By order and in the name of
Governor of Goa.
Sd/-
(D.G Sardessai)
(Under Secretary (Fin-Exp)
_____
Finance (Exp) Department
No. 7/3/90- Fin(EXP) Dated 24th September, 2003
Read: Government order No. 7/3/90-Fin (Exp) dated 7-6-1990
ORDER
Sub: Appointment of Muster Roll Peon.
In partial modifications of the Government order cited above, the Government is pleased to fix
the entitlement of various categories of Officers to Muster Roll Peons at their residence as shown
below:
No. of Group ―D‖
Sr.
Designation staff entitlement at
No.
residence
1 2 3
i) Chief Secretary 3
ii) Secretaries in the super time scale 2
Secretaries/Special Secretaries/Addl. Secretaries/Jt. 1
iii)
Secretaries/Addl. Joint Secretaries to Government
iv) IAS Officers of Senior Time scale JAG/S.G. 1
The Muster Roll Peon engaged by the Officers will continue so long as the officers continue to
work in his own capacity. No Officers shall be allowed to keep Peons in excess of the yardstick show
above and Peon on regular appointment should not be kept in addition to the Muster Roll Peon as
indicated in the above table Each individual Officers shall have the right to select his/her own choice
of Muster Roll Peon..
By order and in the name of
the Governor of Goa.
Sd/-
(G.P Chimulkar)
(Special Secretary (Finance)
_____
Compendium 229 Entitlement to Secretaries/
HOD’s etc.

Finance (Expenditure) Department

No. Fin/Exp/4204/79-Part Dated 14-02-2001
Read: Circular No. Fin/Exp/4204/79 dated 29-09-1992
CIRCULAR
In partial modification of circular read above in connection with the subscription of news papers,
periodical etc, it has now been decided by Government that each Secretary to Government shall
subscribe 5 (five) newspapers, National/local of their choice only.
Expenditure on this account shall be borne by the respective Departments.
This shall come into force with immediate effect.
This issues in supersession of circular No. Fin/Exp/4204/79-part dated 22-12-2000.
Sd/-
(J.E.A. Rodriguos)
(Under Secretary (Finance-Exp)
_____
Finance (Expenditure) Department
No. Fin/Exp/4204/79-part Dated 22-12-2000
Read: Circular No. Fin/Exp/4204/79 dated 29-09-1992
CIRCULAR
Sub: Subscription of newspaper by Secretaries to Government/Heads of Departments.
In Supersession of circular read above, in connection with the subscription of
newspapers/periodicals etc., it has new been decided by Government that each Secretary to
Government shall subscribe 5 (five) newspapers, National/Local of their choice only.
Expenditure on this account shall be borne by the respective Departments.
This shall come into force with immediate effect.

Sd/-
(Yvonne Cunha)
(Under Secretary (Finance-Exp)
______

Finance (Expenditure) Department

No. Fin(Exp)/4204/79 Dated 2nd December, 1992

CIRCULAR
Read: Circular No. Fin(Exp)/4204/79 dated 29th Sept. 1992
Sub: Subscription of newspaper by Secretaries to Government/Head of Departments.

Further to the circular cited above, it has also been decided that henceforth the Heads of Offices
shall subscribe 2 local news papers only of their choice, as was earlier instructed vide Cir. No.
Fin/Exp/4204/79 dated 24-06-1980.
The receipt of this circular may be acknowledged.
Sd/-
(Smt. Prabha Chandran)
(Under Secretary (Finance-Exp)
_____
Compendium 230 Entitlement to Secretaries/
HOD’s etc.

Finance (Expenditure) Department

No. Fin(Exp)/4204/79 Dated 29th September, 1992
Read:1) Circular No. Fin (Exp)/4204/79 dated 24/6/80
2) Circular No. Fin (Exp)/4204/79 dated 13-01-84
CIRCULAR
Sub: Subscription of newspaper by Secretaries to Govt./Heads of Department.
The Government on review of the guidelines issued vide circulars cited above, now decided that
each Secretary to Government and also Heads of Departments shall subscribe four local newspapers,
three all India newspapers and three Indian magazines of individual choice.
The expenditure on this account shall be borne by the respective Department within funds
sanctioned.
The receipt of this Circular may be acknowledged.

Sd/-
(Smt. Prabha Chandran)
(Under Secretary (Finance-Exp)

______
Compendium 231 Filling up of posts

FILLING UP OF POSTS
Compendium 232 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
A– RECRUITMENT / APPOINTMENT PROCEDURE / RELATED INSTRUCTIONS
FOR DIRECT RECRUITMENT
Personnel Department
No. 6/14/2016-PER /2771 Dated: 15/10/2019
OFFICE MEMORANDUM
In order to streamline the process of verification of Caste Certificate in respect of OBC
candidates and standardize the practice and instruments of order etc following instructions are issued :
2. Directorate of Social Welfare shall complete the verification of Caste Certificate in respect of
candidates selected for Government jobs under Reserved Category, in a time bound manner and not
later than 90 days from the date of receipt of application from the candidates.
3. A model ―memorandum of offer of appointment‖ and ―appointment order‖ to be issued to
OBC candidates incorporating the clause of submission of caste verification certificate in a time
bound manner is appended to this Officer Memorandum for the use of all the Departments. Necessary
modifications may be done to model Memorandum and Order, as per the requirement of the
concerned Departments.
Sd/-
(Shashank Thakur)
Under Secretary Personnel-I)

DRAFT OFFER OF APPOINTMENT

File No: Dated:____________

By REGD. A/D.

MEMORANDUM

On the recommendation of the Goa Public Service Commission/Departmental Selection

Committee/Goa Staff Selection Commission, vide their minutes/Letter No.________________dated
_______, <name of the candidate> is offered a temporary post of <name of the post>, (Group ‗____‘
Gazetted/Non Gazetted) under the Government of Goa, in the Level _____ of the Pay Matrix. His/her
pay will be fixed in accordance with the Central Civil Service (Revised pay) Rules, 2016.
2. The appointee will also be entitled to draw Dearness Allowance and other allowances at the
rates admissible under the Rules, subject to the conditions laid down in the Rules and orders
governing the grant of such allowances in force from time to time.
3. The terms of appointment are as follows:-
(i) The appointment is on temporary basis and will not confer any title to permanent
appointment.
(ii) The appointment may be terminated at any time by a months‘ notice given by either side
viz. the appointee or the appointing authority, however the appointing authority reserves
the right of termination of the services of the appointee forthwith and on such
termination, the appointee shall be entitled to claim a sum equivalent to the amount of his
pay plus allowances for the period of the notice at the same rates at which he/she was
drawing then immediately before the termination of his/her services, or as the case may
be, for the period by which such notice falls short of one month.
(iii) The appointment carries with it the liability to serve in any part of the State of Goa.
(iv) The appointee will be on probation for a period of two years/or period specified in RR‘s
during which time he/she will have to undergo such training as may be prescribed and
pass the Departmental Examination as provided under Rules.
(v) Other conditions of service will be governed by the relevant rules and orders in force from
time to time.
Compendium 233 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
4. The appointment will be further subject to:-
(i) Production of a certificate of fitness from the Medical Board, Goa Medical College,
Bambolim/ or authorized medical officer as the case may be.
(ii) Submission of a declaration in the form enclosed (Annexure-I) and, in the event of
the candidates having more than one spouse living or being married to a person
having more than one spouse living, the appointment will be subject to his/her being
exempted from the enforcement of the requirement in this behalf.
(iii) Taking of an oath of allegiance/faithfulness to the Constitution of India (or making a
solemn affirmation to that effect) in the prescribed form enclosed.
(iv) Production of the following certificates in original:-
(a) Discharge Certificate of the previous employment, if any.
(b) Certificate of qualification possessed and certificate of age.
(c) Certificate of verification of Character and Antecedents.
5. It may please be stated whether the candidate is serving or is under obligation to serve, another
Central Government Department, State Government or a public authority.
6. If any declaration given or information furnished by the candidate proves to be false or if the
candidate is found to have willfully suppressed any material information, the candidate will be
liable for removal from services and/or for other action as the Government may deem necessary.
7. If <name of the candidate> accepts the offer on the above terms he/she should communicate
his/her acceptance to the undersigned on or before . If no reply is received by the
prescribed date, the offer will be treated as cancelled.
7. No traveling allowance will be allowed for joining the appointment.
8. <name of the candidate> is requested to produce his/her qualification, Birth certificate, Caste
certificate (if applicable) in original to the undersigned for verification.
9. <name of the candidate> shall produce the Caste verification certificate (if applicable) within
three months from the date of joining the service failing which the department/Appointing
Authority may take deem fit action.

(______________________________)
Appointing Authority

Encl.: As above.

To,

<name of the candidate>,

<address>

Copy to:-
1. The
2. Guard file.
3. O/c.

Note:- The Appointment orders in respect of Group ‗A‘ & ‗B‘ (Gazetted) officers shall be issued
by order and in the name of Governor of Goa
Compendium 234 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
ANNEXURE (Appendix I Para 3 (iii)

DECLARATION

I Shri / Smt./ Kumari _________________________________________ declare as under:-

+ (a) That I am unmarried / a widower/ a widow __________________________
+ (b) That I am married and have only one spouse living.
+ (c) That I am married and my spouse has no other living spouse to the best of my
knowledge.
+ (d) That I am married and have more than one spouse living
+ (e) That I am married to a person who has already one spouse or more living.
2. x I solemnly affirm that the above declaration is true and I understand that in the event of the
declaration being found to be incorrect after my appointment, I shall be liable to be dismissed from
service.
Date: ______________ ___________________________
(Signature)
+ Delete clauses not applicable.
x Applicable in the case of Clauses (a), (b) and (c) only.
-----------------------------------------------------------------------------------------------------------------------
UNDERTAKING

With reference to your Memorandum No. ________________________________ dated

_________________, I hereby state that I will serve in rural areas of Goa, whenever I am posted and
that I will not bring forward any personal reasons for being posted in such areas.

Date: ___________ __________________________

(Name and Signature of Candidate)

Government of Goa

OATH OF ALLEGIANCE

FORM I

I, _________________________________________________________________, do
swear/solemnly affirm that I will be faithful and bear true allegiance to India and to the Constitution
of India, as by Law established, that I will uphold the sovereignty and integrity of India, and that I
will carry out the duties of my office loyally, honestly and with impartiality.
(Signature of the candidate)
Before me,
(Appointing Authority)
Place: -Goa
Date:
Compendium 235 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
DRAFT APPOINTMENT ORDER

File No: Dated: ______________

Read:-Memorandum No.

O R D E R
On the recommendation of the Goa Public Service Commission/ Departmental Selection
Committee/Goa Staff Selection Commission as conveyed vide their minutes/letter No.
____________________________ dated _____________, the Governor of Goa/Appointing Authority
is pleased to appoint <name of the candidate> as probationer to the <name of the post>, (Group
‗____‘ Gazetted/Non Gazetted) under the Government of Goa, in the Level _____ of the Pay Matrix.
His/her pay will be fixed in accordance with the Central Civil Service (Revised Pay) Rules, 2016 with
immediate effect.

2. The above candidate has been declared medically fit by the Medical Board/ authorized medical
officer as the case may be. His/her character and antecedent has been verified.

3. The above candidate shall be on probation for a period of two years with effect from the date
of joining, during which he/she shall undergo a departmental training and shall have to pass the
Departmental Examination prescribed under the rules.

4. The pay and allowances of the above candidate shall be debited to the Budget Head controlled
by the concerned Department wherever he/she is posted from time to time, or as per specific orders
issued by Personnel Department.

5. The above candidate shall join the duties in the Personnel Department, within a period of
fifteen days from the date of receipt of this order.

6. The appointment of the above candidate shall be subject to the verification of the genuineness
of his/her educational qualification certificates & caste certificates (if applicable) which will have to
be produced by him/her within 03 months from the date of joining the service.

(__________________)
Appointing Authority
Copy to:-

1) Name of the candidate, address.

2)
3) The Director of Accounts, Panaji-Goa.
4) The Sr. Dy. Accountant General, Audit, Porvorim-Goa.
5) The Personal files.
6) The Guard file.
7) O/C.
Note:- The Appointment orders in respect of Group ‗A‘ and ‗B‘ (Gazetted) officers shall be
issued by order and in the name of Governor of Goa

______
Compendium 236 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Department of Personnel
No. 2/6/2017-PER Date:- 18-06-2019
ORDER
The Government is pleased to decide that for all advertisement being issued for notifying vacancies
in respect of Group ‗C‘ posts in Government Departments, PSUs and Autonomous Bodies, there shall
be a clause making it mandatory that the candidates applying to the post must possess 15 years
Residence Certificate issued by the Mamlatdar, except for the following categories:-
1. The State Government employees who are working outside the State shall be exempted from
producing 15 years residence certificate for their children.
2. A person whose marriage is registered in Goa, with the person having fifteen years residence in
Goa, and both are residing in the State of Goa continuously for a period of 5 years.
3. Ex-service men/women and their spouse and children, who are residing in Goa for last two
years after discharge/release/retirement from the armed forces.
These instructions shall be applicable to all the Government Departments/Autonomous
Bodies/Corporations and Grant-in-Aid Institutions of the Government of Goa.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
_____
Department of Labour
No. 25/2/2019/LAB/77 Date: 22nd January, 2019
NOTIFICATION
Sub.: Online service offered for Jobseekers/Career aspirants by Regional Employment Exchange.
The Government of Goa is transforming the manual service rendered by Employment Exchange on
Online Portal (www.goa-online.gov.in) and is committed to ensure that the services rendered under
Employment Exchange service manual related to Registration/Renewal/Additional/Submission/
Placement are offered online, thereby eliminating the manual process in interest of Jobseekers/Career
aspirants.
Henceforth, the Employment Card issued by Department of Labour and Employment, generated
through Online Portal (www.goa-online.gov.in) shall be treated as Jobseekers/Employment
Registration Card. This Card shall be compulsorily obtained in order to secure placement in the
Government as well as Quasi-Government Institutions, Statutory Bodies like Municipal Corporation,
Municipalities, Panchayats, Boards, etc.
The ongoing manual registration of Jobseekers/Employments Card shall stand discontinued with
effect from the date of publication of the Notification in Official Gazette. Meanwhile existing valid
Employment Card will remain in force till 28th February, 2019.
Data of all the registrants of Employment Exchange Goa have been migrated on the portal and the
same needs to be activated by the registrants with valid Employment Card number by 28th February,
2019.
To avoid duplicity and to maintain the authenticity of data, Aadhar Card number shall be
mandatory to get enrolled on the Portal.
By order and in the name of the
Governor of Goa.
Sd/-
A. S. Mahatme, Under Secretary (Labour).
______
Compendium 237 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Department of Personnel
No. 1/6/83-PER (Vol.II) Pt. (a)/143 Date:- 14-01-2019
Read: (1) O.M. No. 1/6/83-PER(Vol.II) Pt. (a)/100 dated 08-01-2016.
(2) O.M. No. 9/4/2005-PER/2829 dated 05-11-2018.
(3) O. M. No. 9/4/2005-PER dated 22-11-2016.

OFFICE MEMORANDUM
Sub: Guidelines on Recruitment Procedure for filling up of Group ‗C‘ posts.
1. The Government vide office memorandum referred in the preamble at
i) dispensed with the requirement of interviews for recruitment in all Group "C" posts until
further orders.
2. The Government vide office memorandum referred in the preamble at
ii) had laid down instructions for seeking No Objection Certificate from Department of
Personnel for filling up of post by direct recruitment.
3. References are being received, seeking clarification vis a vis selection procedure sans oral
interview and No Objection Certificate for filling up of posts. The matter has been considered
and the following procedure is laid down:
(i) Once the vacancies are determined, the department may initiate the process of filling up the
posts by keeping aside the required number of posts in terms of Office Memorandum No.
10/1/86- PER (Part) dated 26-08-2005 and subsequent amendments thereto and Notification
No. 11/13/91-HD (G) dated 20/08/2013, published in the Official Gazette Series I No. 22
dated 29-08-2013, providing reservation for compassionate appointment and reservation for
children of freedom fighters, respectively.
(ii) The posts so reserved shall immediately be informed to the Personnel Department, so as to
enable them to fill up the posts from the schemes of compassionate appointment/children of
freedom fighters. The Concerned Head of Department and Secretary to the Department shall
be personally responsible for its compliance.
(iii) Now therefore, in supersession of all the instructions with respect to seeking of NOCs for
filling up of post by direct recruitment including the Office Memorandum referred in the
preamble at ii), there shall be no requirement of No Objection Certificate from this
Department, for filling up of posts by direct recruitment. However, the Departments shall
scrupulously follow the instructions as stated at Para 3(i) & (ii) above.
(iv) The ban on recruitment imposed vide office memorandum referred in preamble at iii}, shall
not be applicable to those departments where the competent authority has issued order
conveying the final sanctioned strength as per the approval of High Level Empowered
Committee (HLEC).
(v) The Departments shall accordingly proceed to advertise the post for filling up by direct
recruitment
(vi) A Detailed advertisement of all the posts/vacancies containing the terms and conditions
along with the Proforma of application, documents required and the instructions shall be
published on the Government of Goa Portal, www.goa.gov.in at least one day prior to
publication of advertisement in the newspaper.
(vii) A short advertisement shall be published in the two widely circulated local daily
newspapers, one in English and other in vernacular language. Advertisement shall also be
published in "National Career Centre" Portal through Labour Department.
(viii) The short advertisement published in local daily must include a reference that: the candidate
Compendium 238 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
shall refer to the detailed advertisement uploaded on the portal www.goa.gov.in.
(ix) Candidate must be given at least 15 clear days to apply from the date of Publication of
advertisement in the newspaper.
(x) In order to simplify the procedure, a clause shall be inserted in the advertisement that "only
the eligible candidates fulfilling the criteria as per recruitment rules/advertisement shall
apply and the candidates need not furnish any documents at the time of applying for the
post. However, the candidature of shortlisted candidate shall not be considered, if he/she is
found ineligible at the time of verification of essential documents, even though has passed
the examination" The Departments shall also provide for verification clause in the
application as follows: ―I ............... s/d/w of .............. hereby state that the contents of the
application are true to my own knowledge and I possess the requisite qualification and other
mandatory documents for the post."
(xi) A written examination shall be held for recruitment of all group 'C' posts. The examination
may be conducted departmentally, wherever the department possesses the requisite expertise
and capacity to conduct the examination.
(xii) Alternatively, the Departments may conduct examination through the following institutions/
entities:
(i) Goa Education Development Corporation.
(ii) Goa University.
(iii) Goa Board of Secondary and Higher Secondary Education.
(iv) Directorate of Higher Education.
(v) Directorate of Technical Education.
(vi) Government Polytechnic.
(vii) Any other recognized Institution with prior approval of Personnel Department.
(xiii) The Head of Department may also approach Department of Information Technology for
conducting online test.
(xiv) Wherever the Department decides to conduct examination through aforesaid institutions, the
concerned Head of Department shall finalize the Institution with its consent before
conducting examination.
(xv) Syllabus and scheme of examination shall be designed by considering the nature of duties
assigned to the posts and published in the notice inviting applications on the web portal
www.goa.gov.in. The syllabus may encompass questions based on essential qualification,
general knowledge, reasoning ability, quantitative aptitude, etc, commensurate with the
degree/level of understanding required for the post.
(xvi) The total marks of written examinations shall be 100 marks and duration of examination
shall be decided by the concerned Department according to the nature of examination i.e.
subjective or objective or combination of both.
(xvii) Physical endurance test shall be conducted for the posts which require physical standards in
terms of recruitment rules and only the successful candidates shall be shortlisted for written
examination. Such test shall be conducted prior to written examination.
(xviii) Physical endurance test or skill/aptitude test being qualifying in nature shall not be
considered for drawing merit list.
(xix) Skill test/aptitude test, wherever necessary, may be considered for screening eligible
candidates to be called for written examination and only qualified candidates shall be called
for written examination.
(xx) Selection of the candidates shall be determined in accordance with the marks obtained by
each candidate in the written examination as per merit. The Head of Department/ Appointing
Compendium 239 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Authority shall publish the entire result on the notice board of the Department, as well as on
the portal www.goa.gov.in.
(xxi) If two or more candidates secure equal marks in the written examination then order of merit
shall be as per their date of birth and if in case the date of birth is also same, then the
candidate possessing higher educational qualifications will be placed higher in the merit list.
(xxii) There shall be no allocation of marks for educational qualifications and the selection of the
candidates shall be done strictly as per the marks scored in written/online examination and
as per procedure laid down in this Office Memorandum.
4. The Head of the Department/Appointing Authority shall based on the results declared on the
web portal www.goa.gov.in proceed to verify the documents of equal number of candidates as
number of post advertised plus 10% wait list candidates.
The verification process shall be conducted on the same date/s when the Department selection
committee shall meet for finalizing the select list.
5. Role of Departmental Selection Committee (DSC):
(i) The members of Departmental Selection Committee shall ensure that, the Departmental
Selection Committee is constituted in terms of standing instructions/guidelines issued from
time to time. The Head of Department/Appointing Authority/Chairman of Departmental
Selection Committee shall furnish a copy of Notification in this regard, at the request of the
member.
(ii) In the event, the expert members from OBC/ST /SC/Ex-serviceman does not attend the
selection committee meeting, after being duly served at least three clear days in advance, the
Chairman of the Departmental Selection Committee/Head of Department, if the Chairman is
other than Head of Department, shall intimate the fact to the controlling Officer/Department
or Institution for further action against such Officer, unless the officer justifies the non-
attendance.
Further, absence of expert shall not invalidate the selection proceedings and the
Departmental Selection Committee shall proceed with the selection process. The role of the
expert members shall be limited to ensuring that the roster/reservation register is verified by
the Competent Authority and that the candidate possesses valid caste/discharge certificate
issued by the competent Authority.
(iii) The Departmental Selection Committee shall check the copy of the advertisement published
in local dailies and ascertain the number of posts advertised along with details of reservation
of vacancies so advertised.
(iv) The Departmental Selection Committee shall first proceed to shortlist candidates belonging
to person with disability category and ex-servicemen category based on merit. The
candidates so shortlisted shall be adjusted against the category to which they belong i.e.
unreserved, scheduled tribes, scheduled castes, and other backward classes. The vacancies in
these categories shall be reduced to that extent. In case, persons under these categories are
not available, the number of such advertised vacancies shall be deducted from the
unreserved category. For instance, the posts advertised are say 10 viz. 05 UR, 02 ST, 01 SC
and 02 OBC, out of which 01 post to be filled from person with disability category and 01
post under ex-servicemen category and if the candidate under person with disability category
is unavailable, it shall be deducted from unreserved category. i.e. 5-1=4. i.e. the
Departmental Selection Committee shall proceed to select only 04 candidates belonging to
unreserved category.
(v) The Departmental Selection Committee shall then proceed to select candidates of unreserved
category as per the descending order of marks scored in written/online examination.
(vi) In case of candidates belonging to reserved category, who by virtue of their merit in written
examination are eligible for selection against unreserved category, they shall be adjusted
Compendium 240 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
against unreserved category, only if they have not availed age relaxation or any other
concession/relaxation other than payment of fees.
(vii) Once the Departmental Selection Committee finalizes the list of Unreserved Category
candidates, it shall proceed to prepare selection list of reserved category candidates.
(viii) The Department shall, once the final selection list is prepared, arrange to verify the
essential qualification of the candidates and ensure that the candidate is eligible vis-a-vis
essential qualification/criteria for the post as per the recruitment rules.
(ix) The Departmental Selection Committee shall, in addition to the select list also prepare a
separate wait list upto 10% of the vacancies based on merit of the candidates in their
respective category:
Provided further that the candidate from the wait list may be considered, only if the
candidate from the select list does not accept the offer of appointment.
(x) The process of selection comes to an end once the vacancies advertised are filled up. The
wait list shall not be used as a reservoir to fill up the vacancies which comes into existence
after the issuance of the advertisement.
(xi) The wait list shall lapse on the declaration of the date of a subsequent examination for the
same category or after a period of one year from the date of preparation of such wait list,
whichever is earlier.
(xii) The quorum:-
Non-attendance/non availability of any member of the Departmental Selection Committee
other than Chairman shall not invalidate the proceeding of such committee provided
minimum 2 members were present.
(xiii) Final Selection List:-
Once the Departmental Selection Committee prepares the final selection list and wait list,
which shall be subject to verification of documents, the Head of Department/Appointing
Authority shall publish these lists on notice board and on the web portal www.goa.gov.in
preferably on the same day, but not later than three days from the date of meeting of
selection committee. In case the selection committee meeting was held on more than one
day, then the period of three days shall be counted from the last day of such meeting.
Sd/-
Harish N. Adconkar
Under Secretary (Personnel-I)
_____
Department of Personnel
No. 9/4/2005-PER/2829 Date:- 05-11-2018
Read: (1) Office Memorandum No. 9/4/2005-PER dated 22-11-2016.
(2) Order No. 1/1/2017-Addl. Secy. (PER) dated 22-11-2017.
CIRCULAR
1. The Government had, vide Office Memorandum referred in the preamble at (1), imposed a ban
on direct recruitment for reasons stipulated therein.
2. Thereafter, the Government vide Order read in the preamble at (2), set up a special mechanism
to assess the strength of all the Government departments and PSUs consisting of two tier
Committees namely, Inter Departmental Committee of Officers (IDCO) and High Level
Empowered Committee (HLEC).
3. Consequent to the above Order, the departments were asked to submit the information in the
Compendium 241 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
prescribed formats for assessment of the strength.
4. The Government had also decided that the posts through direct recruitment shall not be filled
prior to assessment by these committees.
5. The IDCO has already conveyed the approval of HLEC of the assessment of strength of some
departments and the assessment of other departments is in progress.
6. Now therefore, the Government in supersession of all the instructions with respect to seeking or
NOCs for filling of post by direct recruitment including the O.M. of even number dated 2-11-
2018 has decided as under:
6.1 The Departments shall seek NOC from Personnel Department for filling up direct
recruitment posts of only non-technical nature carrying Pay Level 1 and 2 of CCS Revised
Pay Rules, 2016. (Pre-revised G.P. of Rs. 1800/- and Rs. 1900/-)
6.2 The Departments may initiate the recruitment process for all the other Group 'C' posts
without referring the proposals to Personnel department.
6.3 These instructions are applicable only to those departments where the competent authority
has issued order conveying the final sanctioned strength as per the approval of HLEC.
7. The NOC shall be applied in the format appended to this O.M. duly signed by the Head of
Department with date and under the seal of the Department concerned.
Sd/-
Shashank V. Thakur
Under Secretary (Personnel-II)
_______
Department of Personnel
No. 1/6/83-PER(Vol.II) Pt. (a) Date:- 15-12-2017
OFFICE MEMORANDUM
1. The Government vide O. M. No. 1/6/83-PER(Vol.II) Pt.(a)/100 dated 08-01-2016 in line with
the announcement made by the Hon. Prime Minister, dispensed with the requirement of holding
interviews for all Group C and Group B non gazetted post, so as to make the appointment
process more transparent.
2. This therefore requires merit based written examination to assess the knowledge and intellectual
ability of the candidates entering into public service. Thus, Professional standards, expertise in
conducting such examinations, and transparency are essence of fair and transparent recruitment
process.
3. Apart from above, the relative competence of a person vis-a-vis other competing candidates is
required to be examined by a neutral disinterested party.
4. In this regard, it is seen that the Goa Education Development Corporation has emerged as a
reputed agency in the field of education and has gained expertise in conducting competitive
examinations for various Government Departments.
5. It is therefore enjoined upon the Heads of following Departments/Offices to approach the Goa
Education Development Corporation for conducting written examination for filling up of Group
C and Group B (Non-Gazetted) posts not coming within the purview of Goa Public Service
Commission.
1) Department of Home
2) Department of Finance
3) Department of Personnel
4) Department of General Administration
Compendium 242 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
5) Department of Vigilance
6) Department of Mines and Geology
7) Department of Industries, Trade and Commerce
8) Department of Handicrafts, Textile and Coir
9) Department of Cooperation
10) Department of Official Language
11) NRI Affairs
12) Department of Science and Technology
13) Department of Forest
14) Department of Environment
15) Department of Information and Publicity
16) Department of Education
17) Department of Administrative Reforms
18) Department of Planning, Statistics and Evalution
19) Department of Elections
20) Goa Gazetteer Department
21) Department of Public Grievances
22) Department of Civil Aviation
6. This Office Memorandum shall come into force with immediate effect.
Sd/-
Harish N. Adconkar
Under Secretary (Personnel-I)
_____
Department of Personnel
No. 9/4/2005-PER-Part-I Date:- 06-11-2017
Read: (1) O. M. No. 9/4/2005-PER-Part-I dated 11-07-2017.
(2) O. M. No. 9/4/2005-PER-Part-I dated 18-08-2017.
ADDENDUM
After second Para of the Office Memorandum of even number dated 18-08-2017 read above,
following Para shall be added.
―This O.M. will also be applicable for recruitment of Personnel of Inspectorate General of Prison
and not for Ministerial/supporting/administrative staff like Dhobi, Clerks, etc.‖
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Social Welfare
No. 13/19/89-SWD/3269 Date:- 28-08-2017
Read: Notification No. 13/19/89-SWD/722 dated 26-04-2001
CIRCULAR
In pursuance to the Supreme Court Judgment in the case of Kum. Madhuri Patil V/s Additional
Commissioner, Tribal Development, the Caste Certificate (Social Status Certificate) for Scheduled
castes/Scheduled Tribes/Other Backward Classes is to be issued by Deputy Collector and Sub-
Divisional Magistrate. Before issuing the Caste Certificate, an affidavit is to be filed by the
Parent/Guardian or candidate as the case may be before the Competent authority to obtain the Caste
Compendium 243 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Certificate.
The Government has already constituted a Scrutiny Committee (i) for Scheduled Caste (ii) for
Other Backward Classes to verify the Caste Certificates. Any applicant seeking benefit through the
Caste Certificate should apply to the Scrutiny Committee for the verification of Caste Certificate. The
application for verification of the Caste Certificate by the Scrutiny Committee shall be filed at least
six months in advance before seeking admission into Educational Institution or an appointment to a
post. However, pending the verification by the Committee, the candidate shall not be denied the
admission to the Educational Institutions, employment etc. as the case may be and the applicant be
directed to approach the Scrutiny Committee for verification of the Provisional Caste Certificate
issued by the Dy. Collector concerned under intimation to this Department.
It is observed that some of the Government Departments/PSUs and Educational Institutions are
insisting on Social Status Certificate (Verification Certificate) issued by this Department from the
candidates seeking employment and admission In Education Institutions and do not accept the
Provisional Certificates issued by the Deputy Collectors.
It is therefore enjoined upon all the Government Departments, Educational Institutions etc. to
accept the Caste Certificate (Social Status Certificate) as a Provisional Certificate till the final
decision is given by the Caste Scrutiny Committee. If after inquiry, the Caste Scrutiny Committee
finds the claim to be false or spurious, the Scrutiny Committee will pass an Order cancelling the
Certificate issued and confiscate the same. The result of the enquiry will be communicated to the
parent/guardian and the applicant as well as the concerned institution/Department (employer) within
one month from the date of the conclusion.
The Order passed by the Scrutiny Committee shall be final and conclusive only subject to the
proceeding under article 226 of the Constitution.
Sd/-
S. V. Naik
Directorate of Social Welfare &
Ex-Officio Addl. Secretary(S.W.)
_____
Department of Personnel
No. 9/4/2005-PER Part-I Date:- 18-08-2017
OFFICE MEMORANDUM
In continuation to Office Memorandum dated 11-07-2017 read above, it has now been
decided to allow the Office of Director General of Police and Inspector general of Prisons to fill up
the existing and new vacancies as per rules in force, in order to comply with the observation of the
Hon‘ble Supreme Court of India in W.P. (C) No. 183 of 2013 in case of Manish Kumar Vs. Union of
India & Ors.
This O.M. will be applicable only for recruitment of Police Personnel and not for Ministerial/
supporting/administrative/civilian staff like Dhobi, Clerks, etc.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
_______
Department of Home (General)
No. 11/13/91-HD (G)/2050 Date:- 18-07-2017
Read: (1) Notification No. 11/13/91-HD(G) dated 20-08-2013 published in the
Official Gazette Series I No. 22 dated 29-08-2013.
(2) Notification No. 11/13/91HD (G) dated 18-05-2015.
(3) Notification No. 11/13/91HD (G) dated 15-06-2016.
(4) Notification No. 11/13/91HD (G) dated 02-05-2017.
Compendium 244 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
ADDENDUM
After 6 (c) following may be added to the Notification dated 20-08-2013 referred above:-.
―6 (d) A person selected for appointment in Government under the Scheme for providing
Employment in Government to the Children of Freedom Fighters shall be adjusted in the recruitment
roster against the appropriate category, viz, SC/ST/OBC/General depending upon the category to
which he/she belongs. For example if he/she belongs to SC category, he will be adjusted against the
SC reservation point and, if he/she belongs to General Category, he/she will be adjusted against the
vacancy point meant for General category.‖
The above instruction shall be effective from the date of issue of this Addendum.
By order and in the name of the Governor of Goa
Sd/-
Neetal P. Amonkar
Under Secretary (Home-I)
_______
Department of Personnel
No. 9/4/2005-PER-Part-I Date:- 11-07-2017
Read: i. O. M. No. 9/4/2005-PER dated 22-11-2016.
ii. O. M. No. 9/4/2005-PER-Part-I dated 01-12-2016.
iii. O.M. No. 9/4/2005-PER-Part-I dated 21-04-2017
iv. O. M. No. 9/4/2005-PER-Part-I dated 15-05-2017
OFFICE MEMORANDUM
In supersession of all the instructions in regards filling up of vacancies under various categories, on
which a specific ban was imposed, it has now been decided that,-
(1) All the vacancies which were advertised, but where further process of conduct of written
examination and/or computer test/proficiency tests and/or viva-voce/interview as applicable has not
been undertaken, in such cases the process shall be treated as cancelled.
(2) In all other cases, where the process of conduct of written examination and/or computer
test/proficiency tests and/or viva-voce/interview as applicable has been carried out; the vacancies as
notified in the advertisement, shall be permitted to be filled, by following procedure.
Provided that, in a case of faculty recruitment procedure the de-novo process as per current
vacancies available and with revised instructions be followed.
For filling up new vacancies as well as vacancies as indicated at (1) above shall be processed in
terms of the revised instructions to be issued by this Department separately.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Personnel
No. 2/38/75-PER(Vol. IV) (1) Date:- 15-05-2017
Read: (1) O. M. No. 2/38/75-PER(Vol. II) dated 25-06-1992.
(2) O. M. No. 2/38/75-PER(Vol. IV) (1) dated 25-07-2014.
(3) O. M. No. 2/38/75-PER(Vol.IV) (1) dated 18-11-2016.
OFFICE MEMORANDUM
This Department has issued various instructions for appointment/promotion to be made on ad-hoc
basis where there is a clear vacancy and Recruitment Rules are notified. In spite of these instructions,
Departments still resort to ad-hoc promotion/appointment and thereafter no attempts are made to
Compendium 245 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
regularize their service. This has resulted in many cases the stoppage of salary due to non timely
granting of extension to ad-hoc services.
Now in order to avoid any hardship to the employees, who have been promoted on ad-hoc basis, it
has been decided that as a onetime measure such promotion beyond a period of one year will be
considered for extension upto the period ending 30-09-2017, in consultation with Goa Public Service
Commission.
All Heads of Departments are, therefore, requested to refer the proposal for such extension to the
Goa Public Service Commission not later than 30-05-2017 for consideration. Similarly, the proposal
for regular promotion may also be forwarded to GPSC for processing, where clear vacancies exist and
recruitment rules are notified. Wherever, it is not possible to fill up the post on regular basis after 30-
09-2017, in all such cases the Department may take immediate steps to revert the officer/officials who
are on ad-hoc to their substantive post.
Further, it has been observed by the Government that in many cases the Department has considered
the filing up post on ad-hoc basis against clear direct recruitment post. In such cases the
appointment is required to be made on temporary basis and not on ad-hoc basis.
This O.M. is issued in pursuance to the letter No.COM/5/3/55(33)/89/92 dated 25-04-2017
received from Goa Public Service Commission.
Sd/-
Shashank V. Thakur
Under Secretary (Personnel-II)
_____
Department of Personnel
No. 9/4/2005-PER-Part-I Date:- 15-05-2017
Read: i. O. M. No. 9/4/2005-PER dated 22-11-2016.
ii. Corrigendum No. 9/4/2005-PER-Part-I dated 01-12-2016.
iii. O.M. No. 9/4/2005-PER-Part-I dated 21-04-2017
OFFICE MEMORANDUM
In continuation of office Memorandum even number dated 21/04/2017, it has been decided that
following categories of Posts/recruitment are exempted from the provision of the Office
Memorandum read above, viz.
(1) Except the Posts under category of Work charged establishment all posts wherein offer of
appointment -has been issued on or before 22-11-2016 subject to any vigilance complaint pending.
(2) All the posts for which written exams were conducted and results were either declared or
awaited, such' cases shall be referred to Personnel Department for decision on case to case basis.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Personnel
No. 9/4/2005-PER-Part-I Date:- 21-04-2017
Read: i. O. M. No. 9/4/2005-PER dated 22-11-2016 and
ii. Corrigendum No. 9/4/2005-PER-Part-I dated 01-12-2016.
OFFICE MEMORANDUM
Vide the O. M. read above, the Government had imposed a ban on further recruitment including
ongoing recruitment process in all its Departments as well as Grant-in-Aid institutions w.e.f 22-11-
2016. Now, the position has been reviewed and it has been decided to lift' the ban in a phased manner,
Compendium 246 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
while carrying out a work study and requirement analysis of the Departments concerned, so as to
defining standards for a single recruitment process for common position in Government.
Therefore, in the first phase to eliminate delay in the recruitment process concerning academic
institutions and essential medical services in health related institutions it is decided that in partial
modification of the instructions contained in the O.M. dated 22-11-2016 and corrigendum dated 01-
12-2016, read above; the following categories, posts and Departments are hereby exempted from the
provision of the O.M read. above, viz:-
Sr. No. Department/Institution/Category Posts/Category of posts
01. All Grant-in-aid Educational All posts (teaching and non-teaching) as per
Institutions. sanctioned strength in terms of the individual
guidelines/instructions issued by the Directorate of
Education, Directorate of Higher Education &
Directorate of Technical Education.
02. Educational Institutions of the Only teaching posts as sanctioned by the Directorate
Government. of Education, Directorate of Higher Education &
Directorate of Technical Education.
03. Goa Medical College, Goa Dental Posts of Doctors (teaching and non-teaching),
College, Institute of Psychiatric & Teaching posts, Medical Officers, Nurses and
Human Behaviour and Directorate Technical Staff required in the laboratories,
of Health Services. operation theatres, etc. as per sanctioned strength by
the Public Health Department.
04. Compassionate appointment All levels of posts.
under Department of Personnel
and children of Freedom Fighters
Category under the scheme of
Home Department.
Further, all contractual appointments for a period not exceeding one year, within the sanctioned
strength, shall be exempted from the provisions of the O.M. read above.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Revenue
No. 38/1/2006-RD(Part)/3858 Date:- 22-12-2016
CIRCULAR
Revenue Department through its sub-ordinate offices namely the offices of Mamlatdars are being
entrusted with the function of issuing Residence Certificate to the citizens of Goa. The Residence
Certificate is issued by the Mamlatdars of the Taluka as per the requests of the applicant in order to
produce the same before various Authorities and Departments for availing certain benefits, services
and also for obtaining certain documents. The duration mentioned in the Residence Certificate varies
as per the requirement of the applicant for the respective purpose where the certificate is sought to be
submitted.
Now, the Government is of the view that instead of issuing instructions for exemptions of fifteen
years residence for the purpose and registration in employment for spouse married to the Goan and
settled in Goa for a period of one year after marriage, the said exemption can be made applicable to
the benefits extended by the Government, wherever, 15 years residence is compulsory.
The Government has now decided to exempt requirement of 15 years of residence to those persons
who are not of Goa origin but are married to a person of Goan origin residing in Goa for at least 15
years provided they are settled in Goa for a period of one year and above after the marriage, to avail
Compendium 247 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
benefits under various schemes/policies of the State Government.
Therefore, all the Departments of Government of Goa and Public Sector Undertaking of
Government of Goa are hereby requested that they may consider giving relaxation in terms of
duration of residence to such category of persons who fulfil the condition mentioned hereinabove.
This issues with the approval of Government.
Sd/-
Ashutosh Apte
Under Secretary (Revenue-I)
______
Department of Personnel
No. 9/4/2005-PER-Part-I Date:- 01-12-2016
Read: i. O. M. No. 9/4/2005-PER dated 22-11-2016
CORRIGENDUM
The third sub-Para of Para (5) of the O. M. Of even number dated 22-11-2016 read above, shall be
replaced to read as follows:
―This shall not however apply to those officers belonging to Goa Civil Service, officials of the
Common Accounts cadre, Officers whose appointment has been done as Head of Department by the
Department of Personnel, Engineering staff from the Department of Public Works, Water Resources
& Electricity who are on deputation against sanctioned posts to other Government
Agencies/Corporations etc. staff who are on deputation/working arrangement basis against sanctioned
posts in Statutory Bodies/Commissions and staff who are on deputation/working arrangement basis
functioning on co-terminus basis in the Offices of Ministers, Leader of Opposition, MLA‘s etc.‖
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Personnel
No. 9/4/2005-PER Date:- 22-11-2016
Subject: Ban on all recruitment processes in Government Departments/Grant-in-Aid Institutions.
OFFICE MEMORANDUM
Government is in process of finalizing the instructions related to the implementation of the
recommendation of the seventh Central Pay Commission, in respect of pay and allowances to the
employees of the Government and Government aided institutions. While doing so, it is required that
an adequate balance is maintained considering the additional enhanced liabilities on account of
increase in salary and pension vis-a-vis the existing strength of the Government and Government
aided employees.
2. In order to ensure that there is sufficient adequacy fund for payment of enhanced salaries and
pension, so that implementation of the recommendations of the Seventh Central Pay
Commission is carried out in a recommendations of the Seventh Central Pay Commission is
carried out in a smooth manner; it is required to put a halt to all recruitment processes in the
Government Departments as well as Government aided institutions.
3. Therefore, as a measure to rationalize the expenditure on account of new appointments/
recruitments, it has been decided that,-
i) There shall be ban on the recruitment process in the Government and Government aided
institutions with effect from 23-11-2016.
Compendium 248 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
ii) The recruitment process currently in progress shall be kept on hold forthwith by the
Department concerned and they shall not proceed to,-
a) conduct written test/viva voce/oral interview where applications have been invited.
b) issue offer of appointments/appointment orders where selections of the candidates have
been done.
iii) These instructions shall apply to all types of recruitment including those on
regular/temporary establishment, work charged establishment, NMR, daily wages, contract
basis, etc.
iv) These instructions shall cover all Grant-in-Aid institutions/Government autonomous
bodies/Corporations/Agencies/PSU's etc., where Government funding involved is more than
50%.
v) These instructions shall not apply to, --
a) recruitment processes initiated and on-going by Goa Public Service Commission.
b) contractual basis appointments of short tenure of six months and for further extension of
contract.
4. In the event, the Department concerned requires the services of the staff/employees or requires
that the ongoing recruitment process be completed, on account of certain exigencies of work and
specific Departmental requirement; then relaxation of the above mentioned condition should be
obtained and specific approval of the Department of Personnel with prior concurrence of the
Finance (R & C) Department, shall have to be taken.
In case of Govt. aided educational institutions (including the Goa University), the Directorate of
Education, Directorate of Higher Education and the Directorate of Technical Education (as the
case may be) shall first assess the request made by the Institution concerned and thereafter
recommend the case for obtaining specific approval of the Department of Personnel and
concurrence of the Finance (R & C) Department.
5. Further, it is directed that all Departments should individually assess their staffing requirement
vis-a-vis the schemes and programmes being implemented and carry out a proper restructuring
of the Department. For this purpose they shall avail the assistance of the Administrative Reforms
Department to carry out the detail work study in this regard.
As such the staff in all categories who are on deputation/work arrangements basis functioning in
various Departments /Corporations/Agencies, etc., shall forthwith be withdrawn w.e.f
30/11/2016 and this staff shall stand repatriated to the parent Department.
This shall not however apply to those belonging to Goa Civil Service, Common Accounts cadre
and whose appointment has been done as Head of Department by the Department of Personnel.
In case of any exigencies of work which require the services of particular employee(s), then a
specific request with proper justification shall be made to the Department of Personnel who will
in turn examine the matter and convey specific approval with prior concurrence of the Finance
(R & C) Department.
6. The aforementioned instructions shall be come into effect from 23-11-2016 and shall be further
reviewed after a period of six months.
7. All Secretaries to the Government shall submit a compliance report on the above instructions
being implemented in their respective Departments & Institutions to the Department of
Personnel by 25-11-2016, with a copy endorsed to the Finance (R & C) Department.
Sd/-
Yetindra Maralkar
Additional Secretary (Personnel)
______
Compendium 249 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Department of Personnel
No. 9/4/2005-PER Date:- 04-04-2016
CIRCULAR
It has been observed by the Government that it makes unnecessary for the Government
Department‘s to seek NOC from the Personnel Department in cases of posts of Technical Nature
which requires specialized qualification. Such posts of Technical Nature cannot be reserved for
Compassionate Appointment etc.
In view of above, the Government has now decided to exempted the following Department wise
posts of Technical Nature from seeking NOC from the personnel Department.
Annexure
Name of the Department:-
1) Directorate of Technical Education, Porvorim
Sr. No. Name of the post Category of the post
1 Laboratory Assistant C
2 Graphic Assistant C
3 Reprographic Assistant C
4 Electrician C
5 Technical Assistant C
6 Computer Programmer C
7 Computer Technician C
8 Computer Operator C
9 Project Operator C
10 MRA Photographer C
11 Workshop Instructor C
12 Technician C
13 Technician Electronic C
14 Technician Audio-Visual C
15 Technician in Garment Technology C
16 Assistant Electrician C
17 Machine Operator C
18 Mechanic C
19 Electro Mechanic C
20 Mechanic R & AC C
21 Mechanic Grade-II C
22 Mechanic Grade-III C
23 Welder C
24 Carpenter C
25 Moulder C
26 Plumber D
Compendium 250 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
27 Mason D
28 Wireman D
29 Fireman D
30 Charge Man D
31 Gestetner Operator D
32 Machine Attendant D
33 Boiler Attendant D
(2) Department of handicraft, Coir, Textile & Coir Panaji-Goa
1 Technical Officer B
2 Sr. Technical Specialist B
3 Technical Assistant C
4 Handicraft Inspector C
5 Artist cum Photographer C
6 Master Craftsmen C
7 Designer C
8 Jr. Designer C
9 Assistant Craftsmen C
10 Junior Craftsmen C
11 Mechanic C
(3) Director General of Police, Panaji-Goa
1 Police Sub-Inspector (MT-Technical) C
2 Sub-Inspector (Master) C
3 Sub-Inspector (Engine Driver) C
4 Police Photographer (PSI) C
5 Searcher C
6 Assistant Sub-Inspector (Wireless Operator) C
7 Assistant Sun-Inspector (Radio Mechanic) C
8 Assistant Sub-Inspector (Engine Mechanic) C
9 Police Constable Driver (Grade-III) C
10 Photographer C
11 Pharmacist C
12 Laboratory Assistant C
13 Welder C
14 Barber C
15 Carpenter C
16 Upholster C
17 Dhobi C
18 Tailor C
Compendium 251 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
19 Assistant Electrician C
20 Cobbler Mochi C
21 Police Constable (Band) C
22 Police Constable (Mast/Luskar) C
23 Constable (Greaser) C
24 Constable (Electrician) C
25 Laboratory Techinician C
26 Driver (FSL) C
27 Painter D
(4) Directorate of Official Language, Panaji-Goa
1 Jr. Translator (Konkani) C
2 Jr. Translator (Marathi) C
3 Jr. Translator (Hindi) C
(5) State Directorate of Craftsman Training, Panaji-Goa
1 Group Instructor C
2 Group Instructor (COPA) C
3 Surveyor C
4 Millwright Foreman C
5 Maintenance Supervisor (Electrical) C
6 Maintenance Supervisor (Mechanical) C
7 Vocational Instructors (Theory & Practical) C
8 Maintenance Mechanic C
(6) River Navigation Department, Betim, Bardez-Goa
1 Supervisor C
2 Job-Rec-cum-Evaluator C
3 Sr. Storekeeper C
4 Storekeeper C
5 Asst. Storekeeper C
6 Charge hand C
7 Time Keeper C
8 Machinist (W/Shop) C
9 Sr. Mechanic C
10 Mechanic C
11 Slipway In-Charge C
12 Sr. Fitter C
13 Fitter C
14 Sr. Welder C
15 Welder C
Compendium 252 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
16 Winch Operator C
17 Sr. Turner C
18 Turner C
19 Sr. Electrician C
20 Electrician C
21 Sr. Carpenter C
22 Machinist (carpentry) C
23 Carpenter C
24 Sr. Platter C
25 Platter C
26 Jamadar C
27 Painter C
(7) Institute of Psychiatry & Human Behaviour, Bamolom-Goa
1 Dietician C
2 Staff Nurse C
3 Occupational Therapist C
4 Female Handicraft Instructor C
5 Librarian C
6 Laboratory Assistant Psychology C
7 Artist-Cum-Photography C
8 Junior Technician C
9 Pharmacist C
10 Steward C
11 E.C.G. Technician C
12 Investigator C
13 Technician for Occupational Therapist C
14 Recreational Therapist C
15 Recreational Therapist C
16 Carpenter C
17 Tailor C
18 Painter C
19 Kitchen Supervisor D
20 Cook D
(8) Department of Information and Publicity, Panaji-Goa
1 T.V. Technician C
2 Radio Cum T.V. Mechanic C
3 Cinema Operator cum Record Keeper C
4 Photographer C
Compendium 253 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
5 Videographer C
(9) Department of Printing & Stationary, Panaji-Goa
1 Overseer (Composing) C
2 Composing Analyst C
3 Desktop Publishing C
4 Image Editor C
5 Scam Specialist C
6 Web Page Designer C
7 Data Converter C
8 Graphic Designer C
9 Typesetter C
10 Compositor Grade I C
11 Compositor C
12 Overseer (Printing) C
13 Foreman (Printing) C
14 Offset Machine Man C
15 Offset Machine Assistant C
16 Machine Man C
17 Overseer (Binding) C
18 Foreman (Binding) C
19 Binder C
20 Artist-Retoucher-Cum-Compose Matter Paster & Designer C
21 Chemical Engraver C
Asst. Artist Retoucher-Cum-Compose Matter Paster &
22 C
Designer
23 Half tone Etcher C
24 Block Fitter C
25 Offset Plate Maker C
26 Assistant Offset Plate Maker C
27 Graining Machine Operator C
28 Overseer (Maintenance) C
29 Foreman (Mechanical) C
30 Mechanic C
31 Asst. Mechanic C
32 Electrician C
33 Asst. Mechanic C
34 Carpenter C
35 Head Reader C
Compendium 254 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
36 Reader Gr. I C
37 Reader Gr. II C
(10) Inspectorate of Factories & Boilers, Althino, Panaji-Goa
1 Craft Instructor (Boiler) C
2 Male Nurse C
3 Labour Inspector (Chemical) C
4 Ophthalmic Assistant C
5 Audiometry Technician C
6 Technician Assistant C
7 Labour Inspector (Engg.) C
8 ECG Technician C
9 Laboratory Technician C
10 Laboratory Assistant C
11 Laboratory Librarian C
12 Curator C
13 Audiovisual Operator C
14 X-Ray Technician C
15 Boiler Attendant D
(11) Directorate of Fire & Emergency Services, St. Inez, Panai-Goa
1 Station Fire Officer C
2 Sub-Officer C
3 Leading Fire Fighter C
4 Driver Operator C
5 Watch Room Operator C
6 Fire Fighter C
7 Asst. Electrician C
8 Auto Electrician C
9 Mechanic Grade C
(12) Directorate of Food & Drugs Administration, Bambolim-Goa
1 Food Safety Officer C
2 Assistant Chemist (Food) C
3 Assistant Chemist (Drugs) C
4 Laboratory Assistant/Technician C
5 Assistant Programmer C
6 Pharmacist C
7 Store Attendant D
8 Sampling Attendant D
9 Laboratory Attendant D
Compendium 255 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
(13) Directorate of Agriculture, Tonca, Caranzalem
1 Demostrator (Female) C
2 Junior Engineer (Civil) C
3 Technician Assistant C
4 Foreman Supervisor (Fab.) C
5 Sample Collector C
6 Analytical Assistant C
7 Jr. Research Assistant C
8 Laboratory Assistant C
9 Agriculture Assistant C
10 Tractor Driver C
11 Welder C
12 Auto Electrician C
13 Turner C
14 Carpenter C
15 Junior Mechanic C
16 Power Tiller Driver C
17 Blacksmith C
18 Filed Assistant C
19 Draftsman Grade III C
20 Supervisor C
21 Blacksmith Helper D
(14) Directorate of Transport, Panaji-Goa
1 Assistant Motor, Vehicle Inspector C
2 Network Engineer C
(15) Directorate of Archives and Archaeology, Panaji-Goa
1 Transcriber of Records C
2 Asst. Prog. Officer C
3 Assistant Archivist Gr. II C
4 Assistant Photographist C
5 Photographer C
6 Preservation Assistant C
7 Assistant Librarian C
8 Sorter C
9 Sr. Binder C
10 Binder C
11 Horticulture Asstt. C
Compendium 256 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
12 Archaecology Att. C
(16) Directorate of Museums, Patto, Panaji-Goa
1 Guide Lecturer C
2 Conservation Assistant C
3 Sr. Museum Guide C
4 Modellar C
5 Carpenter C
(17) Directorate of Settlement & Land Records, Panaji-Goa
1 Field Surveyor C
2 Draughtsman Grade II C
3 Machine Operator C
(18) General Admn. Department, Secretariate, Porvorim-Goa
1 Mechanic Gr. II C
2 Electrician C
(19) O/o Chief Engineer Water Resources Department, Panaji-Goa
1 Asstt. Hydrogeologist A
2 Asstt. Hydrologist B
3 Technical Assistant C
4 Junior Engineer/E.O.R.E C
5 D‘man Gr. III C
6 Field Surveyor C
7 Forman (Agriculture) D
8 Mechanic Gr. II C
9 Ferro Printer C
(20) Department of Animal Husb. & Vert. Services, Patto, Panaji-Goa
1 Laboratory Assistant C
2 Farm Manager C
3 Marketing Supervisor C
4 Veterinary Assistant C
5 Agriculture Assistant C
6 Poultry Assistant C
7 Farm Supervisor C
8 Electrician C
9 Tractor Driver C
10 Mechanic C
11 Milkman D
(21) Directorate of Fisheries, Panaji-Goa
Compendium 257 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
1 Assistant Superintendent of Fisheries C
2 Fisheries Officer C
3 Junior Technician C
4 Laboratory Assistant C
5 Mechanical Instructor C
6 Wireless Operator C
7 Engine Driver C
8 Fisheries Surveyor C
9 Bosun C
10 Navigation Instructor C
11 Net Mending Instructor C
12 Mechanic Grade I (Diesel) C
13 Mechanic Grade II (Refrigeration) C
14 Carpenter C
15 Assistant Electrician C
16 Field man D
(22) Directorate of Art and Culture, Patto, Panaji-Goa
1 Theatre Manager C
2 Theatre Manager (Jr. Scale) C
3 Sound Operator C
4 Light Operator C
5 A.C. Operator C
6 Generator Operator C
7 Asstt. Sound Operator C
8 Asstt. A.C. Operator C
9 Asstt. Light Operator C
10 Asstt. Generator Operator C
(23) O/o Controller, Legal Metrology, Porvorim Bardez
1 Inspector Legal Metrology C
2 Heavy Vehicle Driver cum Crane Operator C
(24) Department of Urban Development, Panaji-Goa
1 Municipal Engineer (Gr. III/Junior Engineer (Civil) C
(25) Goa Dental College and Hospital, Bambolim
1 Electrician C
2 Asstt. Electrician C
3 Plumber C
4 Artist-cum-photography C
5 X-ray Technician C
Compendium 258 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
6 Radiographic Technician C
7 Dental Hygienist C
8 Staff Nurse C
9 Dental Technician C
(26) Captain of Ports, Panaji-Goa
1 Supervisor C
2 Supervisor (L.H.K.) C
3 Sr. Instructor (Deck) C
4 Sr. Instructor (Engine Room) C
5 Jr. Instructor (Deck) C
6 Jr. Instructor (Engine Room) C
7 Master C
8 Engine Driver C
9 Dredger Mechanic C
10 Lighthouse Keeper C
11 Draughtsman Grade II C
12 Storekeeper cum Tool Room Operator C
13 Draughtsman Gr. III C
14 Driver (Light Vehicle) C
15 Field Assistant C
16 Oilman C
17 Helmsman C
18 Electrician C
19 Ferro Printer C
(27) Directorate of Women & Child Development, Panaji
1 Network Engineer C
2 Craft Instructor C
(28) O/o Chief Electrical Engineer, Panaji-Goa
1 Junior Engineer (Civil) C
2 Junior Engineer (Elec.) C
3 Forman C
4 Sr. Wireless Mechanic C
5 Wireless Mechanic C
6 Meter Mechanic C
7 Cable Jointer C
8 Mason Mistry C
9 Plumber C
Compendium 259 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
10 Carpenter C
11 Turner/Fitter C
12 Welder C
13 Meter Tester C
14 Station Operator C
15 Station Operator C
16 Lineman/Wireman C
17 Assistant Lineman/Wireman C
(29) O/o Principal Chief Conservator of Forest, Panaji-Goa
1 Forest Surveyor C
2 Veterinary Assistant C
3 Electrician C
4 Carpenter C
5 Mechanic C
6 Welder C
7 Plumber C
(30) Directorate of Health Services, Campal, Panaji-Goa
1 Extension Educator C
2 Steward C
3 Electrician C
4 Pharmacist C
5 Social Worker C
6 Sampler C
7 X-Ray Technician C
8 Generator Operator C
9 Laboratory Technician C
10 Tailor C
11 Sanitary Inspector C
12 Health Inspector C
13 Asst. Biochemist C
14 Telephone Operator C
15 Jr. Stenographer C
16 Health Assistant C
17 Filaria Assistant C
18 ECG Technician C
19 Opthalmic Assistant C
20 Library Assistant C
Compendium 260 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
21 Plumber C
22 Scientific Assistant C
23 Refrigerator Mechanic C
24 Staff Nurse C
25 MPHW (F) C
26 MPHW (M) C
(31) Goa Medical College, Bambolim, Goa
1 Bio chemist C
2 Dietician C
3 Prosthetic and Orthotic Technician C
4 Orthotic Technician C
5 Occupational Therapist C
6 Physiotherapist C
7 Prosthetic Technician C
8 Audio Metric Technician C
9 Speech Therapist C
10 Statistical Assistant C
11 Medico Social Worker C
12 Senior Technician C
13 Anaesthetic Assistant C
14 Foreman Electrical C
15 Laundry Supervisor C
16 Treatment Organiser C
17 Warden Artist C
18 Refrigeration Mechanic C
19 Orthopaedics Assistant C
20 Metal Worker C
21 Craft Instructor C
22 Electrician C
23 Weaving Instructor C
24 Intradermal Testing Technician C
25 Leather Technician C
26 Mechanic C
27 Junior Technician C
28 Radiographic Technician C
29 Sanitory Inspector C
30 Pharmacist C
31 E.E.G. Technician C
Compendium 261 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
32 Lady Health Visitor C
33 Health Visitor C
34 Draftsman C
35 Investigator C
36 Asstt. Security Officer C
37 P.F.T. Technician C
38 Museum Curator Artist C
39 Photographer C
40 Laboratory Assistant C
41 Asstt. Laundry Supervisor C
42 Dark Room Asstt. C
43 Injection Room Asstt. C
44 Laboratory Technician C
45 Modellor C
46 Basic Health Worker C
47 Dress Maker C
48 Media Maker C
49 Electrician Auto C
50 Painter C
51 Plumber C
52 Carpenter C
53 Blacksmith C
54 Tailor C
55 Cinemar Projectionist C
56 Shoe Maker C
57 Bench Fitter C
58 Barber C
59 Assistant Mechanic C
60 Assistant Electrician C
61 Extension Educator C
62 Tuberculin Technician C
63 Senior Plaster Tech C
64 Cyto Technician C
65 Radiotherapy Tech C
66 Sr. Radiotherapy Tech C
67 Sr. Radiotherapic Tech C
68 Dialysis Technician C
69 Counsellor (HIV/AIDS) C
70 Technician Supervisor C
71 E.C.G. Technician C
72 E.M.G. Technician C
73 Public Relation Officer C
74 Refractionist C
75 Biomedical C
Compendium 262 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
76 Assistant Projectionist/Technical Assistant C
77 Telephone Operator C
78 ANM C
79 Cook C
80 Jr. Library Assistant C
81 Heavy Vehicle Driver C
82 Staff Nurse C

Sd/-
Surendra F. Naik
Under Secretary (Personnel-II)
______
Department of Personnel
No. 1/6/83-(Vol.II)Pt.(a) Date:- 08-01-2016
Read: O. M. No. 1/6/83-PER(Vol.II)Pt.(a) dated 05-03-2007.
OFFICE MEMORANDUM
This Department has issued various instructions/recruitment guidelines highlighting the criteria for
selection of candidates based on written examination and oral interview.
The Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and
Training) vide letter No.39020/09/20 15/Estt.(B) dated 23rd October, 2015, addressed to Chief
Secretaries of all State Government has brought to the notice that Hon'ble Prime Minister in his
address to the nation delivered on 15th August, 2015 on the occasion of Independence Day, announced
that the Government should discontinue holding interviews for recruitment for such junior level posts
where personality assessment is not an absolutely necessary requirement. The Ministry has called
upon the Government Organisations to end this practice at the earliest as it will help in curbing
corruption, more objective selection in transparent manner and substantially easing the problems of
poor people. The Ministry has also stressed that the recruitment should be made on merit basis
through transparent, online processes leading to less Government and more Governance. The Prime
Minister also impressed upon the State Governments to discontinue the stage of interview for junior
level posts as soon as possible.
By virtue of above announcement by the Hon'ble Prime Minister, the Ministry of Personnel, Public
Grievances and Pensions (Department of Personnel and Training), Government of India has advised
all State Governments to follow the recommendation made by their Committee of Secretaries (CoS)
which are as below:
(i) Interview will be dispensed with for all Group 'C' and Group 'D' (which are now reclassified as
Group 'C') posts. Interview should also be discontinued for non-gazetted posts of Group 'B'
category.
(ii) The process of doing away with interview for these posts will be completed by 31-12-2015.
(iii) Specific and isolated Group 'B' non-gazetted posts for which any particular department
considers interview absolutely essential, clearance of Department of Personnel & Training
would need to be obtained. It has been clarified that since the skill test and physical test are
different from interview such tests may continue.
(iv) In those cases pertaining to non-gazetted Group 'B' posts and Group 'C' & ‗D‘ posts, where
Recruitment Rules specify the process of selection which includes conduct of interview, the
Ministries/authorities concerned will take necessary steps to carry out the requisite amendment
to the Recruitment Rules immediately.
(v) For advertisements already done for selection with interview as a component, the posts could
either be re-advertised, or if urgency or any other reason requires so, the ongoing process may
be completed.
Compendium 263 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
(vi) It was also suggested that a periodic review of the progress made in the implementation of 'No
Interview Requirement for junior level posts by the authorities/Secretaries concerned. DOPT
will monitor the overall progress and bring up status report by the first fortnight of January,
2016.
Now, with the approval of the Competent Authority all HODs/Heads of Offices/ Corporations/
Autonomous Bodies are hereby directed to dispense with the process of interview for all Group ‗C‘,
and Group ‗D‘ posts w.e.f. 01-01-2016.
This is for strict compliance and necessary action.
Receipt of this communication shall be acknowledged.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Personnel
No. 10/12/2-PER(A) Date:- 03-09-2015
CIRCULAR
It has been observed that many Departments have kept the various positions vacant due to various
administrative reasons. This has affected the smooth functioning of the Department and the
performance of the Government. No doubt the Department is facing shortage of staff but in many a
cases, posts are also lapsed. Further, it has been observed that there is no uniformity in selection
criteria due to which many of the Departments have to face criticism from the public.
In order to do away with this, it is proposed to identify all the existing as well as anticipated
vacancy in Group "C" meant for filling up by Direct Recruitment upto 31 st March, 2017 and to entrust
the job of selection of Group "C' posts to one single agency who will carry out the recruitment for all
the Government Departments by holding common entrance examination wherever the qualification
prescribed for the posts are XIIth Std. and Graduation.
It is therefore, enjoined upon all the HODs and Offices to submit a detailed information of Group
"C" posts i.e. technical as well non-technical posts in the prescribed proforma appended to this
circular along with the copy of RRs of the respective posts to this Department on priority so as to
reach this office latest by 07-09-2015 by a special messenger.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)
Annexure ‗A‘
Name of Department: _______________________
Group ‗C‘ Non-Technical Post

Date wise
Category
Vacancy Whether Qualifica
of post as
Sr. Name of the Number Scale of including the tion as
per post Permanent/ Remarks
No. Post of Post Pay anticipated per the
Based Temporary
vacancy upto RRs
Roster
March 2017
Compendium 264 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Annexure ‗B‘
Name of Department: ________________________
Group ‗C‘ Technical Post
Sr. Name of the Number of Scale of Date wise Category of Whether Qualificat Remarks
No. Post Post Pay Vacancy post as per Permanent/ ion as per
including the post Based the RRs
anticipated Roster Temporary
vacancy upto
March 2017

______
Department of Personnel
No. 6/5/2015-PER Date:- 27-04-2015
CIRCULAR
It has been cited by the Goa Public Service Commission from past experiences that proposals for
regular promotions and/or direct recruitment to Group ‗A‘ and ‗B‘ posts received by the Commission
are found to be incomplete. Such shortfall/lacunae, big or small cause delay at the scrutiny level itself
resulting in increasing correspondence between the Commission and Departments.
In order to curb this unnecessary delay and to facilitate speedy disposal of the proposals following
procedure is prescribed to be followed invariably, by the departments while referring proposals for
regular promotions and/or direct recruitment to GPSC.
1. For Direct Recruitment:
The proposal shall be submitted to the Commission in Form 1, prescribed by the Commission and
not altered, duly filled and authenticated by the Secretary of the concerned Department.
The following information/documents shall be furnished along with the proposal:-
(i) Recruitment Rules to the posts to be advertised.
(ii) The total number of posts sanctioned should be entered correctly in the Form 1 and should
match with the posts sanctioned in the Recruitment Rules and newly created posts.
(iii) Proposal for each post should be in separate form.
(iv) The category wise reservation shall be clearly indicated.
Compendium 265 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
(v) The category of PH also be indicated.
(vi) The age limit for the post shall be indicated correctly.
(vii) The total number of posts and designation shown in Form NO. 1 should match with the
covering letter.
(viii) Date and reason for occurrence of clear vacancies to be indicated.
(ix) The number and date of Notification notifying the RRs for the concerned posts shall be
clearly indicated in Column No. 7 of the proposal.
(x) If the RRs provide for other methods being tried before resorting to direct recruitment, the
same shall be indicated clearly.
(xi) Correct educational qualification as prescribed in the RR‘s shall be indicated.
2. For Promotion:-
The proposal shall be submitted to the Commission in the Form 2 prescribed by the Commission
and not altered, duly filled and authenticated by the Secretary of the concerned Department.
The following information/documents shall be furnished alongwith the proposal:-
(i) Recruitment Rules to the post against which promotions are to be made:-
(a) Whether already notified.
(b) Whether upto date, complete and legible copy enclosed.
(c) Whether rules are applicable on the date of Occurrence of Vacancy.
(d) Does it provide for promotion on selection basis.
(e) Method of Recruitment prescribed.
(f) Upto-date running account of vacancies when posts are to be filled as per ratio prescribed
in Recruitment Rules.
(ii) Relaxation:-
(a) Whether any relaxation involved.
(b) If so, whether Personnel Department is consulted.
(c) Whether concurrence of GPSC is obtained.
(d) Whether relaxation Order is issued, copy to be attached.
(iii) Seniority List:-
(a) Whether the final seniority was circulated.
(b) Whether complete and upto-date seniority list of Officers/officials in the feeder grade is
attached.
(c) Whether separate Seniority list/combined/inter-se Seniority list of all feeder grades is
furnished (in case more than one feeder grades exists.)
(d) Whether all the officers who were in position as on the crucial date (including those who
have retired/expired) have been included in the Seniority list.
(e) Whether the date of birth of officers are shown.
(iv) Eligibility List:-
(a) Whether educational qualifications prescribed for direct recruitment are applicable to
promotes or otherwise specifically prescribed.
(b) If so, whether details of educational qualifications of officers given.
Compendium 266 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
(c) Whether educational qualification possessed by the offices in the zone of consideration
match with those prescribed in the RR‘s.
(d) Whether the date of regular appointment to the feeder grade is shown in the eligibility list
in case eligibility criteria for promotion inter-alia contemplates counting of such service
in next below grade.
(e) Whether the required numbers of officers in Zone of consideration (including SC/ST in
the extended zone) are available.
(f) Whether date of birth, date of lifting of probation in feeder grade and date of confirmation
is shown in the eligibility list.
(v) Occurrence of vacancies:-
(a) Total Strength in the grade.
(b) Breakup of filled/unfilled posts.
(c) Year wise breakup of vacancies
(d) Whether date and manner of occurrence of vacancies given.
(e) Whether details of anticipated vacancies, if any, given.
(f) Whether copy or order furnished in case of new creation of posts/revival of
posts/proceeding of the incumbent on deputation for more than one year.
(g) Whether copy of order furnished in case of change of designation, if any, from that given
in the RR‘s.
(h) Whether reservation position given.
(i) Whether Roster is verified by Social Welfare Department.
(j) Whether NOC from Social Welfare Department, if de-reserved.
(k) Whether the vacancy was shown in the earlier proposal (filled/not filled/refusal)
(vi) Self Contained Note for DPC:-
(a) Whether a Self Contained Note for DPC duly signed by the Competent Authority
(Concerned Secretary).
(b) Whether date and manner of occurrence of vacancies is given.
(c) The names of officers who have retired/promoted/expired/absconding/on Extra Ordinary
Leave in the order Seniority should be clearly mentioned.
(d) Zone of consideration.
(e) Doubtful integrity of officer coming in zone of consideration should be reflected.
(f) In case of adverse remarks in APARs, whether the same have been communicated and
action taken thereof.
(g) In case disciplinary proceedings are held against officers in zone of consideration, then
whether they are falling under any of the 3 categories for sealed cover.
(h) In case if any officer in the eligibility list was earlier considered for promotion and the
DPC findings in respect of him has been kept in sealed cover by that DPC, the same
should be indicated clearly in the DPC Note.
(vii) Annual Performance Appraisal Report (APAR) earlier known as Annual Confidential Report
(ACR)
(a) Any incomplete APAR?
(b) Is there any APAR which has not been reviewed/accepted by the Reviewing
Officer/Accepting Officer? If so, whether details of such APAR‘s and reasons for non-
Compendium 267 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
review etc. have been given and whether non-recording of APAR Certificate is placed.
(c) In case APAR not available, certified non-availability Certificate should be furnished.
(d) Required number of APAR‘s of 5 preceding years or as per the required years of service
in feeder grade.
(viii) Integrity Certificate:-
(a) Whether integrity certificate in the prescribed form given in respect of eligible officers.
(b) Whether details regarding officers, if any, whose integrity certificate is withheld are
enclosed.
(ix) Vigilance Clearance:-
(a) Whether Vigilance Clearance in respect of all eligible officers are given.
(b) Whether names of officers, if any, not clear from vigilance angle given.
(c) Whether charge-sheet served/prosecution sanction issued on all the officers not clear from
vigilance angle.
(d) When officers are promoted on ad-hoc basis from Group ‗C‘ to ‗B‘ and they are to be
regularized, then the Vigilance clearance certificate is to be issued by the Vigilance
Department.
(x) Penalties
(a) Whether a statement showing major/minor penalties, if any, imposed upon the eligible
officers during the last 5 preceding years has been attached.
This issues with the approval of the Goa Public Service Commission vide their letter
No.COM/III/21(3)/2001/33 dated 08-04-2015.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)

Document Checklist
For Direct Recruitment Proposal in Form-1
 Form-1 duly authenticated with Department seal.
 Notified up-to-date Recruitment Rules (legible copy) to the post to be advertised.
 Duties and responsibilities attached with the post.
 Chart showing date and reason for occurrence of vacancies (year wise) duly authenticated.
Promotion/Post Creation/Post revival/Superannuation Orders etc. to be enclosed according to the
occurrence of vacancies, refer 1(viii).
 Certificate signed by the concerned Secretary as attached to the Form No.1.
For Promotion Proposal in Form-2
 Form-2 duly authenticated with Department Seal.
 Notified up-to-date Recruitment Rules (legible copy) to the post against which promotions are
proposed.
 Copy of Relaxation Order (if any), refer 2(ii)
 Latest finalized Seniority list/combined/inter-se seniority of all feeder grades, refer 2(iii)
 Eligibility list duly approved by the competent authority, refer 2(iv)
 Chart showing date and reason for occurrence of vacancies (year wise), duly authenticated along
with copies of Orders, refer 2(v).
Compendium 268 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
 Self contained Note for DPC duly authenticated.
 Dossiers of Annual Performance Appraisal Reports, complete in all respect, refer 2(vii)
 Integrity Certificate of officers in the normal and extended zone of consideration issued by the
Secretary concerned.
 Vigilance report of Officers in the normal and extended zone of consideration alongwith copies
of penalty orders in case of officers whose vigilance is withheld, refer 2(ix)
 Major/Minor Penalty statement duly authenticated, refer 2(x).
_______
Department of Home (General)
No. 17/49/2012-HD(G) Date:- 30th June, 2014
CIRCULAR
As per the Ex-Servicemen (Re-deployment III Goa General Services & Posts) Rules, 1997, Ex-
servicemen are eligible for appointment in Government service. The Ex-servicemen include retired
person from Army, Navy and Air Force. However, the said rules were modified, vide Notification No.
01/49/95-PER dated 30-05-2013 whereby following Central Armed Police Force namely, Central
Reserve Police Force (CRPF), Border Security Force (BSF), Central Industrial Security Force (CISF),
Indo- Tibetan Border Police (ITBP) and Sahastra Seema Bal (SSB) were included as Ex-servicemen
for the purpose of reservation in Government job.
In view of the above, all the Government Departments are required to advertise and consider the
filling of posts, reserved for Ex-servicemen from the Army, Navy and Air Force, including Central
Armed Police Force.
However, it has been observed that some of the Departments do not consider applications from the
Central Armed Police Force for the vacancies reserved for Ex-servicemen.
In this regard, it is once again reiterated that vacancies reserved for Ex-servicemen should also
include personnel of Central Armed Police Force such as, CRPF, BSF, CISF, ITBP and SSB, which
should clearly mention in the advertisement while calling for applications.
This shall be applicable from the date of Notification dated 30-05-2013.
This is for strict compliance by all concerned.
Sd/-
Neetal P. Amonkar
Under Secretary (Home)
______

Department of Home (General)

No. 17/5/2002-HD(G)/3916 Date:- 25-11-2013
CIRCULAR
Attention is invited to the Government Circular No. 17/5/2002-HD(G) dated 12-04-2002 and 20-
04-2012 wherein Government has decided to relax continuous residence period of 15 years to 5 years
only for employment purpose in respect of Ex Servicemen who have spend any period outside Goa
on account of posting leave/training deputation, where their service period outside Goa are counted
towards continuous residence period for the purpose of admission of their wards in professional
degree courses.
Similarly, the Government has now decided that the period spent by the Ex Servicemen outside
Goa serving the nation may be considered for continuous residence period in the State for availing
various benefits/concession/facilities implemented by the State Government.
By order and in the name of the
Governor of Goa
Compendium 269 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Sd/-
Neetal P. Amonkar
Under Secretary (Home)
______
Department of Social Welfare
No. 61-2-2002-BC/11/(Part-I)/8693 Date:- 11th January, 2013
Read: (i) Circular No. 61-2-2002-Bc/(II)/7302 dt. 10/12/12
CIRCULAR
In continuation vide Circular referred above, Government is pleased to nominate the following
Officers on the Panel of Departmental Selection Committee/Departmental Promotion Committee
while filling up the posts reserved by direct recruitment and promotion for Scheduled castes,
Scheduled Tribes and other Backward Classes in the Government departments/Governments
Undertakings etc:-
1. Shri B. S. Kudalkar (SC)
2. Shri R. K. Satardekar (SC)
3. Shri Rajendra D. Mirajkar (SC)
4. Shri P. K. Velip Kankar (ST)
5. Shri Devidas Gaonkar (ST)
6. Ms. Florina Colaco (ST)
7. Shri Anthony D‘Souza (ST)
8. Shri Shambhu S. Ghadi (ST)
9. Shri Gurudas Pilarnekar (OBC)
10. Shri S. V. Naik (OBC)
11. Shri Mahesh Corjuenkar (OBC)
12. Shri Meghanath Porob (OBC)
13. Shri Srinet N. Kotwale (OBC)
14. Shri Jayant G. Tari (OBC)
Smt. Pushpalata Arlekar, will be a Lady Officer on the said Panel.
It is, therefore enjoined upon all the Departments/Public Undertakings that whenever any interview
for direct recruitment and Departmental promotion is proposed to be held then any of the Officers
envisaged on the Panel from respective category shall be called for the purpose as per the suitability.
This Circular comes into force with immediate effect.
This Circular supersedes the Circular cited above.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)

______
Department of Home (General)
No. 1/6/83-(Vol.II) (Pt.II) Date:- 16-11-2012
CIRCULAR
Instances have come to the notice of the Government whereby the departments intending to fill
various categories of posts lying vacant under direct recruitment quota, advertise the number of
Compendium 270 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
vacancies less than the actual requirement quoting in the advertisement that there is likelihood of
increase in the number of posts of all the categories in the near future due to creation of posts or
promotion. Accordingly, the acts of Department deprive the candidates, who become eligible after
issue of the advertisement, of the opportunity of being considered for appointment on the additional
posts.
Referring to the various Court Rulings laid down by the Apex Court and the High Court in the
Country, the Law Department has opined that any appointments made beyond the number of
vacancies advertised is without jurisdiction, being a violation of Article 14 and 16(1) of the
Constitution of India and thus, a nullity and unenforceable in law. In case the clear vacancies as
notified in the advertisement stand filled up, the process of selection comes to an end and the waiting
list cannot be used as a Reservoir to fill up the vacancies which come into existence after the issuance
of the advertisement. The un-exhausted select list/waiting list becomes meaningless and cannot be
pressed in services anymore.
Government, while taking cognizance of the above Court Rulings, is now pleased to direct that the
departments intending to fill the vacant posts by direct recruitment shall advertise only clear vacancies
available for the calendar year and no clause shall be inserted in the advertisements about the likely
future vacancies keeping room for operating the select list/waiting list which is contrary to the Court
Rulings cited above. However, the waiting list can be used for vacancies created if the selected
candidates do not accept the offer of appointment.
It is enjoined upon all HOD/offices to observe the above instructions in letter and spirit, failing
which it would amount to violation of Court Rulings thereby attracting disciplinary action.
Sd/-
Yetindra M. Maralkar
Additional Secretary (Personnel)
______
Department of Home (General)
No. 17/5/2002-HD(G) Date:- 20-04-2012
CIRCULAR
Attention is invited to the Government Circular No. 17/5/2002-HD(G) dated 12-4-2002 wherein
the reservation of 2% posts in Group ‗C‘ & ‗D‘ categories for Ex-servicemen in various
Departments/Offices was made. The points at which the posts are reserved for Ex-Servicemen have
also been intimated to the Departments/Offices.
As the E-Servicemen during their service are posted to different parts of the Country the
Government has decided that relaxation in the matter of requirement of 15 years continuous residence
in the State can be granted on case to case basis at the time of applying for Government job.
Taking into consideration the continuous residence period of five years for the issue of Domicile
Certificate to Ex-servicemen, Government has now decided to relax continuous residence period of 15
years to 5 years only for employment purpose. However, preference in employment may be given to
Ex-Servicemen of Goan Origin and those who are having 15 years continuous residence period in the
State.
By order and in the name of the
Governor of Goa

Sd/-
Sneha S. Morajkar
Under Secretary (Home)
_______
Department of Finance (Rev. & Cont.)
No. 8/1/2006-Fin(R&C) Date:- 08-08-2008
Read: O. M. No. 8/1/2006-Fin(R&C) dated 07-03-2008.
Compendium 271 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
OFFICE MEMORANDUM
Finance Department has issued instructions pertaining to revival of posts vide above referred
Office Memorandum dated 07-03-2008. In view of certain difficulties being faced by the Departments
it is proposed to further rationalize the process; specially in respect of the below mentioned cases.
Accordingly, it is now decided that where:
a) For administrative reasons the vacant post is filled up through contractual appointment within
the stated 2 years period from the date of the arising of the vacancy and the salary of the
incumbent is booked against the said post;
b) A reference has been made to G.P.S.C. for the filling up of any vacant post within the period of
2 years of its vacancy, leading to selection of a candidate for regular appointment;
c) The department has advertised the post within a period of 2 years of the arising of the vacancy,
leading to selection of a candidate for regular appointment.
The concerned Department is permitted to revive the said post with the concurrence of Finance
(Rev. & Cont.) Department and approval of Finance Minister/Chief Minister before making the
regular appointment.
In the above cases, Finance Department shall examine the proposal thoroughly by obtaining all the
necessary evidence from the concerned department. The revival of posts in such cases would not
require recommendation of Administrative Reforms Department and approval of Cabinet.
Sd/-
S. Shanbhogue
Joint Secretary (Budget)
______
Department of Social Welfare
No. 61-2-2002-BC/(11)/10534 Date:- 25-03-2008
CIRCULAR
Read:- Circular No. 61-2-2002-BC/(11)/311 dated 24-04-2006.
Circular No. 61-2-2002-BC/(11)/5168 dated 2-11-2006.
Government is pleased to nominate the following officers on the Panel of Department Selection
Committee/Departmental Promotion Committee while filling up the posts reserved by direct
recruitment and promotion for Scheduled Castes, Scheduled Tribes and Other Backward Classes in
the Government Department/Government Undertakings etc.:-
1. Shri B. S. Kudalkar (SC)
2. Shri Vasant Bodnekar (SC)
3. Shri Yatindra M. Maralkar (SC)
4. Shri P. K. Velip Kankar (ST)
5. Shri C. D. Gaude (ST)
6. Shri Anthony D‘Souza (ST)
7. Shri Gurudas Pilankar (OBC)
8. Shri S. V. Naik (OBC)
9. Shri Mahesh Corjuenkar (OBC)
Smt. Pushpalata Arlekar will be a Lady Officer on the said Panel.
It is, therefore enjoined upon all the Departments/Public Undertakings that whenever any interview
for direct recruitment and Departmental promotion is proposed to be held then any of the Officer
envisaged on the Panel from respective category should be called for the purpose as per the suitability.
This Circular comes into force with immediate effect.
Compendium 272 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
This Circular supersedes the earlier Circulars cited above.
Sd/-
P. K. Velip Kankar
Director of Social Welfare &
Ex-Officio Joint Secretary
______
Department of Finance (Rev. & Cont.)
No. 8/1/2006-Fin(R&C) Date:- 07-03-2008
Read: (1) O. M. No. 9-2-88-Fin (R &C) dated 21-7-88
(2) Circular No. 9-2-88-Fin (R&C) dated 13-11-97
(3) O. M. No. 8/1/2006-Fin (R&C) dated 3-2-2006.
(4) O. M. No. 8/1/2006-Fin (R&C) dated 22-6-2007
OFFICE MEMORANDUM
Finance Department has observed that, Heads of the Departments/Offices are filling up vacant
posts without ascertaining whether they are live or lapsed and thereafter the proposals are referred to
ARD and Finance Department for post facto approval taking shelter that Directorate of Accounts is
not honouring the salary bills thereby creating compelling grounds for consideration.
Therefore, in supersession of the above referred O.M./Circulars on the subjects, the following
instructions pertaining to revival of posts are hereafter to be followed by all Heads of
Deaprtments/Offices:
1) All posts that remain vacant for 2 years and above are deemed to be abolished. Since revival of
such lapsed posts amount to recreation of these posts, the necessary procedure for creation of
the posts is required to be undertaken.
2) For the posts remaining vacant for 2 years and above but less than 5 years; if the Department
feels the necessity of revival, the same will have to be got revived with the recommendation of
ARD and concurrence of Finance (Rev. & Cont.) Department with the approval of Hon‘ble
Chief Minister. The Departments in such cases, however, need not obtain the approval of the
Cabinet for revival of these posts.
3) Posts remaining vacant for 5 years and above, in case, the post requires revival then the post
has to be revived with the recommendation of ARD, concurrence of Finance (Rev. & Cont)
Department and approval of the Cabinet.
In future, after issue of this O.M. strict action will be taken against Departments for filling up of
lapsed posts without proper revival and the Heads of Departments/Offices will be held responsible for
such irregularity. Even if he the lapsed post is filled on promotion, the promotion will treated as null
and void and the Department will have to re-do the promotion process after getting the post revived.
Directorate of Accounts will not honour the Pay Bills in absence of the concurrence of Finance
(Rev. & Cont.) Department in respect of lapsed/revived posts.
Sd/-
Uddipta Ray
Secretary (Finance)
______
Department of Finance (Rev. & Cont.)
No. 8/1/2006-Fin(R&C) Date:- 22-06-2007
Read: (1) O. M. No. 9-2-88-Fin (R &C) dated 21-7-1988
(2) Circular No. 3-19-92-ARD dated 16-4-1996
Compendium 273 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
(3) O. M. No. 9/2/88-Fin(R&C) dated 13-11-1997
(4) O. M. No. 8/1/2006-Fin(R&C) dated 3-2-2006
OFFICE MEMORANDUM
Various instructions for revival of lapsed posts contained in the aforesaid references have been
circulated to all Heads of Departments/Offices from time to time for strict compliance. However, it is
observed that these instructions are not being adhered to strictly by the Government Departments
Heads of Departments/Offices are filling up vacant posts without ascertaining whether they are live or
lapsed and thereafter the proposals are referred to ARD and Finance Department for post facto
approval taking shelter that Directorate of Accounts is not honouring the salary bills thereby creating
compelling ground for consideration. There are instances where selection against lapsed posts is done
through Goa Public Service Commission and thereafter proposal is sent to Finance Department for
revival of posts.
In future strict action will be taken against those Departments for filling up lapsed posts without
revival and the Heads of Departments/offices will be held responsible for such lapses. Even if the
lapsed post is filled on promotion they said promotion will be treated as null and avoid and the
Department will have re-do the promotion process after the post revived.
Further it is also observed that various Departments are obtaining the approval of the Government
of the Government for revival of posts without referring the matter to Finance Department. This will
be viewed seriously and the said revival will not be honoured by the Directorate of Accounts in
absence of the U.O No. of Finance Department.
The decision indicated above shall be complied with strictly by all Appointing Authority/Heads of
Departments.
Sd/-
S. Shanbhogue
Joint Secretary (Budget)
_____
Department of Personnel
No. 1/6/83-PER(Vol.II) Pt.(a) Date:- 05-03-2007
OFFICE MEMORANDUM
Whereas, Recruitment Rules prescribe qualification, method of recruitment, age, etc. for filling up
of various posts by direct recruitment, there are no modalities prescribed for direct recruitment. It is
observed that different Departments follow different methods. This has resulted in litigations and
delays in selection. Hon, Supreme Court in number of cases, issued directions in certain cases
regarding criteria to be followed. Based on judgments of Hon‘ble Supreme Court, the following
guidelines shall be followed by all Competent Authorities while making direct recruitment as per
Recruitment Rules:-
a) Any process of selection for entry into a public service must strive to secure the best and the
suitable person for the job, avoiding patronage and favouritism. For this, impartial and
objectives selection based on merit is the essential foundation of any useful and efficient public
service. Hence open competitive examination is the ideal mode of recruitment.
b) The competitive examination may be based exclusively on written examination or it may be
exclusively on interview or it may be a mixture of both. It is entirely for the Government to
decide what kind of competitive examination would be appropriate in a given case. While a
written examination assesses a candidate‘s knowledge and intellectual ability, an interview test
is valuable to assess a candidate‘s overall intellectual and personal qualities. While a written test
can be conducted objectively, oral interview is a subjective test.
c) However, there is undetectable manipulation of results through remote control tactics, which are
masked as viva voce test, resulting in the sabotage of the purity of proceedings. Hence oral
Compendium 274 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
interviews as such are not bad, but polluting them by assigning undue weightage to attain
illegitimate ends is bad. The marks for oral interviews must be minimal so as to avoid charges of
arbitrariness.
d) The Government while designing competitive examination must decide on pattern of the
examination (oral, written, marking scheme etc.) based on the requirements of the service, the
minimum qualifications prescribed, the age group from which the selection is to be made, the
body to which the task of holding the interview test is proposed to be entrusted and a host of
other factors. It must be decided by experts in the field. Further, weightage to oral interview as
also to be decided based on these factors.
e) However, broadly any selection for public employment may fall in two categories:
(i) Recruitment to posts requiring raw graduates or persons with lower qualifications and
without and experience as per RRs, e.g. Non Gazetted Group C and D posts;
(ii) Recruitment to posts requiring much higher educational qualifications than mere graduation
and with any sufficient experience in the particular field as per RRs, e.g. posts like Medical
Surgeon, Vice Chancellor, Assistant Professor.
f) In the first category, where the mind of candidates is not fully developed and their personalities
are not mature, competitive examination must invariably rely heavily on written examination. In
such cases, greater weight has, per force, to be given to performance in the written examination
and importance to be attached to the interview test must be minimal. In such cases, weightage
for oral interview should be to the extent of 15%. In all cases, the Department should notify and
bring to knowledge of all candidates regarding selection procedure to be adopted.
g) In the second category, where candidates are persons of mature personality and/or of known
expertise achieved through dint of experience, interview test may be given more weight age or
may even be the only way, subject to basic and essential academic and professional
requirements being satisfied. To subject such persons to a written examination may yield
unfruitful and negative results; apart from it being an act of cruelty to those persons.
h) There cannot be any thumb rule regarding the precise weight to be given to oral interviews. It
must vary from service to service according to minimum educational qualifications, prescribed
experience, age group, etc. However oral interview must not be given exaggerated weight for
proven or obvious oblique motives or for making it arbitrary. Further a higher weight age for
oral interviews may be considered, if it is a long standing practice from the past, which must be
well notified and documented practice. For such higher weight age, the marking scheme must be
a part of R.Rs of Advertisement for recruitment and should be in public domain for long.
i) In either category of recruitment, it is not right and advisable to call all candidates for
interviews. There is no obligation on the Government, to call for the viva voce test all candidates
who satisfy the minimum eligibility requirement. It is better to advertise this fact that candidates
will be shortlisted based on merit for calling them for interview.
j) Shortlisting is necessary as very large number of candidates appear for government jobs (almost
100 for every single post). If thousands of candidates are to be interviewed, it will be a time
consuming and arduous exercise for the DSC which has senior officials of various departments
and mostly headed by Heads of Department. This will have crippling effect on administration as
vital time of senior officials will be consumed in interviews on unmanageable number of
candidates. Secondly, the ability of the DSC to properly judge the competitive merit through
thousands of oral responses will also break down and the recruitment procedure will be
arbitrary. Thirdly, it is practically impossible to select from thousands candidates merely on oral
interviews and without written tests. Fourthly, there is likelihood of bias vitiating the selection
process if disproportionately high numbers of candidates are called for interviews.
k) Hence it is essential and desirable to shortlist candidates based on merit. This can be done
through a common screening test (written test with objective or subjective question as decided
and as notified by the DSC)
i) In order to have proper balance between the objective assessment of a written examination and
the subjective assessment of personality by a viva voce test, the number of candidates to be
called for interview-in order of the marks obtained in the written examination-should not exceed
Compendium 275 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
twice or at the highest, thrice the number of vacancies to be filled.
m) As regard division of marks under different heads (personality, knowledge, composure, etc), it is
for the interviewing body to take a general decision whether to allocate marks under different
heads or to award marks in a single lot.
n) Oral interviews alone should not be the exclusive basis for any recruitment, unless preceded by
short listing based on merit. If the interview is to be the sole criterion, the written test must be
treated as qualifying test and the Government must have this clearly stated that upon completion
of the elimination test, selection would be made on the basis of the viva voce test only
(preferably in RRs). Moreover, interview ought not to be the sole guiding factor since reliance
thereon only may lead to a ―Sabotage of the purity of the proceedings‖.
Shortlisting is permissible for determining the number of candidates to be called for selection.
For example, if for 10 vacancies there are 1000 applicants, then on a ratio of 5:1, it is legally
permissible to shortlist 50 applicants. If written examination is held for this purpose there is no
question of setting a benchmark. The first 50 applicants in written examination will be the
candidates for selection. The highest marks may be 80 and one who is 50th may get only 50.
However, these marks cannot be considered for selection since the written test was only for the
purpose of short listing and not for selection. The selection will have thereafter to be done by the
prescribed procedure. If however, the prescribed procedure entails a written test, then another
written test will have to be held. This can be avoided by declaring to all the candidates that the
examination marks secured in the written test for short listing will be considered as marks in the
written test for selection.
o) If the recruitment rules or Government Guidelines are silent on any particular point, the
Government/DSC can fill up the gap and supplement the rules and issue instructions not
inconsistent with the rules already framed or not inconsistent with various Court rulings. Any
such supplementary rules/scheme/instructions must be well documented and notified.
All the Heads of Departments/Competent Authorities shall follow the above guidelines while
making direct recruitment as per Recruitment Rules.
Sd/-
Yetindra M. Maralkar
Joint Secretary (Personnel)
______
Department of Personnel
No. 1/49/76-PER(Pt.I) Date:- 30-10-2006
OFFICE MEMORANDUM
According to Notifications No. 1/49/76-PER dated 7-3-1996, Knowledge of Konkani is one of the
essential qualification for direct recruitment to A,B,C, and ‗D‘ posts. However, in the case of Group
‗A‘ & ‗B‘ posts knowledge of Konkani can be relaxed in case of non-availability of suitable candidate
with the knowledge of Konkani.
There is no need to produce certificate issued by Goa Konkani Academy in support to prove that
particular candidate is having knowledge of Konkani. However, it is observed that some of the Heads
of Departments are insisting for Certificate from Goa Konkani Academy to the effect that particular
candidate is having knowledge of Konkani. This action of Heads of Departments is not as per
Recruitment Rules.
All Heads of Department are therefore, advised not to insist for certificate from Goa Konkani
Academy as such certificate is not required. Just knowledge of Konkani is sufficient.
Any deviation of above instruction shall be liable for disciplinary action as deemed fit.
Receipt of this O.M. shall be acknowledged.
Sd/-
Yetindra M. Maralkar
Joint Secretary (Personnel)
______
Compendium 276 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Department of Personnel
No. 10/2/2006-PETS Date:- 11-09-2006
Read: i) Circular No. 10/2/2006-PETS dated 12-05-2006
ii) Writ Petition No. 318 of 2006, before the Honourable High Court, filed by
Trainee drivers
iii) Misc. Civil Application No. 514 of 2006, before the Honourable High
Court, filed by Trainee Drivers.
CIRCULAR
In the Writ Petition No. 318/06 and Misc. Civil Application No. 514 of 2006, filed by the trainee
Drivers appointed under the Pre-Employment Trainees Scheme, the Honourable High Court of
Bombay at Goa was pleased to allow the Misc. Civil application No. 514 of 2006 in the Writ Petition
No. 318 of 2006 and directed correction of the order dated 31-07-2006 by substituting the word
‗LDC‘ in the said order with the word ‗Driver‘.
In view of the directives of the Honourable High Court in above petition appointments if any, made
by the State Government to the post of Diver shall be subject to further orders that may be passed in
the petition and if any candidates is given an offer of appointment, it shall be specifically stated in the
offer that the offer is subject to further orders that may be passed by the Court.
All the terms & conditions issued vide Circular of even number dated 12-05-2006 stands.
All the Head of Departments/Offices are hereby directed to comply the above instructions given by
the Honourable High Court. In case any offer of appointments were issued by any of the Department
after coming into effect the above directives of Honourable High Court than necessary corrigendum
be issued incorporating above clause.
Receipt of this may please be acknowledged.
Sd/-
Yetindra M. Maralkar
Joint Secretary (Personnel)
______
Department of Finance (Budget)
No. 1/33/2006-Fin (Bud) Date:- 01-08-2006
CIRCULAR
This has reference to the Circular No. 9/4/2005-PER dated 25-01-2006 issued by the Personnel
Department, Secretariat, Porvorim.
It has been brought to the notice of this department that Heads of Departments/Offices are filling
up vacant posts without budget provision and approach the Finance (Budget) Department for
additional funds at a later stage to affect their salaries. Hence, all the Heads of Departments/Offices
may kindly note that this Department will not be able to provide additional funds if savings are not
available in the budget.
Further, All the Heads of Departments/Offices may also note that they have to certify, in the first
instance, that they have sufficient funds in the budget for the posts that are being filled-in and if there
is no provision they have to obtain prior concurrence of Finance (Budget) Department before
advertising/filling of the posts.
Above instructions may be followed strictly failing which no additional funds will be provided
through Contingency Fund or at the time of finalizations of Revised Estimates/Budget Estimates. The
sole responsibility shall lie on Heads of Departments/Offices as the State Government has already
enacted the ―Fiscal Responsibility and Management Bill, 2006‖, and the targets set therein are also
required to be met.
Compendium 277 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Sd/-
Siddhivinayak S. Naik
Under Secretary Finance (Bud-II)
_____
Department of Personnel
No. 9/4/2005-PER Date:- 25-01-2006
CIRCULAR
1. In supersession of Circular No. 3/1/89-PER dated 29-11-2005 and all earlier circulars regarding
the filling up of posts including Government Office Memorandum No. 9/10/92-PER (Part-IX) dated
22-09-1999 where by the Departments were required to obtain the specific approval of Honourable
Chief Minister, for filling up the posts by direct recruitment as well as promotion and Circular NO.
9/10/92-PER (IX) dated 10-08-2005 relaxing the instructions, thereby permitting the department to fill
up the posts by promotion, and following a review of vacancies which has shown that a large number
of Group ‗C‘ & ‗D‘ posts are lying vacant, in detriment to the effective and smooth functioning of
departments/offices.
2. The Government has decided to relax further the conditions contained in the above Office
Memoranda.
3. Government now makes it unnecessary for Departments to seek specific approval of Chief
Minister for filling up posts by direct recruitment or by promotion. Heads of Departments may with
immediate effect fill up posts when a vacancy arises subject to the following conditions:-
(i) 10% of the Vacancies meant for direct recruitment shall be filled by appointment of
compassionate cases in accordance with the guidelines issued by the Government from time to
time.
(ii) 10% of the direct recruitment vacancies will be filled by NMR/Daily wagers who are eligible
for regularization as per the guidelines issued on the subject and possess the required
qualifications as per the R.Rs.
However, in case officials fulfilling the Recruitment Rules in respect of post required to be
filled by direct recruitment, are available with the surplus pool the same shall be filled up from
those available in file surplus pool in the first instance.
(iii) The intimation of vacancies and the method adopted for filling them up must be made to
Personnel, Administrative Reforms and Finance Department and the details of the
selected/promoted candidates must be posted on the internet in the Software developed for this
purpose by NIC.
4. However, in respect of the following vacancies, HODs shall have to continue to seek NO
Objective Certificate from the Personnel Department prior to filling up.
(a) Posts that are deemed abolished or have lapsed consequent to Finance Department‘s Circular
No. 9/2/88-FIN(R&C) dated 13-11-1997 more than 5 years ago (i.e. before 01-01-2001)
(b) Posts for which no recruitment rules have been notified.
(c) Vacancies, which have arisen because of Voluntary retirement given to the incumbents under a
VR Scheme.
The instructions contained shall mutates mutandis apply to all the Government undertaking
Corporations and Autonomous bodies, Semi-Government organizations and local bodies etc. The
Managing Directors/the Chief Executive Officers and Heads of such organisation shall be responsible
for the strict compliance of these instructions.
Sd/-
Yetindra M. Maralkar
Joint Secretary (Personnel)
______
Compendium 278 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Department of Personnel
No. 2/7/76-PER (Vol.III) Date:- 14-12-2005
ORDER
In supersession of Government Order No. 10/39/2005-PETS dated 3-5-2005, the Governor of Goa
is pleased to order that henceforth for Group ‗C‘ and ‗D‘ posts, the selection shall be done by the
Departmental Selection Committee as stipulated by the Order NO. 2-7-76-PER (Vol.III) (Part) dated
6th October, 2000 and the Departmental Selection Committee shall not have as a member an Officer
who is on Contract or re-employed after retirement and if there happens to be such a Member he
would be replaced by another regular Government Officer of requirement with the approved of the
Government.
The Member of Departmental Selection Committee who is due for retirement within a period of
one year should be clear from Vigilance record.

By order and in name of the Governor of Goa

Sd/-
Gurudas P. Pilarnekar
Joint Secretary (Personnel)
_____

Department of Employment
No. 17/5/2002 Date:- 12/04/2002
CIRCULAR
Attention is invited to the Government Office Memorandum No. 15/5/89-HD(G) dated 27-11-1997
wherein the reservation of 2% posts in Group ‗C‘ & ‗D‘ categories for ex-servicemen in various
Departments/Offices, was made. The points at which the posts are reserved for ex-servicemen have
also been intimated to the Departments/Offices.
The ex-servicemen during their services are posted in any part of India and due to this reason they
are not able to fulfil the requirement of 15 years domicile in Goa. Due to non-fulfilling of this
requirement, the ex-servicemen are not able to secure Government job.
Government has, thereafter, decided that the relaxation can be granted from case to basis. The
advertisements which are released for employment of ex-servicemen should indicate that in case
suitable person from ex-servicemen category is not available with 15 years residence, the condition
may be relaxed for ex-servicemen of Goan origin.
All the Heads of Departments/Offices are hereby informed to comply with the above decision of
the Government.
By order and in the name of the
Governor of Goa
Sd/-
Swapnil Naik
Joint Secretary (Home)
_____
Department of Personnel
No. 2/7/76-PER (Vol.III)(Part) Date:- 28th February, 2002
OFFICE MEMORANDUM
Read:- Order of even number dated 6-10-2000 regarding re-constitution of Departmental
Selection Committee and Departmental Promotion Committee.
Compendium 279 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
At serial number 3 of Part-II of Order referred to above, for the ―Joint Secretary (Personnel)/under
Secretary (Personnel)‖ the following shall be substituted:-
―Next senior most officer who is looking after administration to be nominated by the Head of
Department‖.

By order and in name of the Governor of Goa

Sd/-
D. M. Borkar
Under Secretary (Personnel)
______
Department of Vigilance
No. 5/46/01-VIG Date:- 05-02-2002
CIRCULAR
Subject: Regarding verification of genuineness of certificate with reference to qualification.
Investigations conducted recently into certain complaint received by the Directorate of Vigilance
have revealed that some Candidates have secured jobs in a Government by producing fake
certificates/documents at the time of recruitment.
In order to ensure that such cases are not prevalent elsewhere in other departments, it is considered
necessary that the Heads of Departments and Appointing Authorities should carry out verification of
the genuineness of Certificates showing the essential qualifications of candidates appointed in
Government departments recently i.e. appointed after January 1990.
All the Heads of Departments are therefore requested to carry out such an exercise and take
appropriate action in consultation with Director (Vigilance)- in case, where malpractices have been
noticed and persons have been appointed on the basis of forged/false documents.
The action taken in this regard be intimated to the Director of Vigilance, at an early date.
Sd/-
R. Raghuraman
Secretary (Vigilance)
_______
Department of Personnel
No. 2/38/75-PER (Vol.III) Date:- 29-01-2002
OFFICE MEMORANDUM
As per standing instructions every new recruit to a service or a post under Government at the time
of his initial appointment shall declare his date of birth with documentary evidence such as
matriculation certificate/birth certificate and shall submit other educational certificates etc., as
required under the Recruitment Rules for the concerned post. Appointing Authorities are required to
verify the certificates produced by the new recruits before issue of their appointment orders.
It has come to the notice of the Government that in the past, certain direct recruits had submitted
fake certificates at the time of their initial appointment under the Government and on verification of
the same, their services had been termination. In some cases, it is also observed that employees, after
years of service claimed that the date of birth recorded in the Service Book/record at the time initial
appointment is factually not correct by producing documentary evidence.
In order to avoid cases in future, all the Heads of Departments/Appointing Authorities are
instructed to ensure that certificates produced by the direct recruits are verified invariably before issue
of appointment letters. In case of any doubt Appointing Authority may send the certificates produced
by the new recruits to the concerned Board/University for verification prior to their appointment or at
Compendium 280 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
least immediately after their appointment, if appointment cannot be delayed Certificate copies of such
Certificate may also be sent to the Personnel Department for records.
Sd/-
D. M. Borkar
Under Secretary (Personnel)
_____

Department of Personnel
No. 2/7/76-PER(Vol.II)(Part) Date:- 6th Oct., 2000
OFFICE MEMORANDUM
Read:- Order of even number dated 21-9-1995 and Addendum of even number
dated 25-10-1996.
In supersession of Orders cited above, the Departmental Selection Committee and Departmental
Promotion Committee for the Group ‗C‘ posts in respect of Departments (outside Secretariat)
indicated below is reconstituted as shown against them with immediate effect.
I For Group ‗C‘ posts of Superintendent (Outside Sectt.)
1. Secretary (GA)/ … Chairman
Special Secretary (GA)
2. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
3. Head of the Department to be … Member
Nominated by the Chairman
II Group ‗C‘ posts in the Departments Outside Secretariat where Head of Department has
been declared as ex-officio Additional Secretary/Joint Secretary to Government.
1. Head of Department who has been declared as … Chairman
ex-officio Joint Secretary/Addl. Secy. to Government.
2. Senior Officer of the Department preferably dealing … Member
with establishment/administrative matters not below
rank of Group ‗A‘ Officer as may be selected by the
Head of the Department. If no Group ‗A‘ Officer is
available in the Department, a Group ‗B‘ Officer as
selected by the Head of the Department.
3. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
III For all Group ‗C‘ posts (Outside Secretariat) with exception of Governor‘s Secretariat,
Raj Bhawan Dona Paula, Office of the Resident Commissioner and Goa Sadan, New
Delhi where Head of the Department is not an ex-officio Addl. Secretary/Joint
Secretary.
1. Head of Department … Chairman
2. Senior Officer of the Deptt. preferably dealing … Member
with establishment/administrative matters not below
rank of Group ‗A‘ Officer as may be selected by the
Head of the Deptt. If no Group ‗A‘ Officer is
available in the Department, a Group ‗B‘ Officer as
selected by the Head of the Department.
Compendium 281 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
3. Joint Secretary/Under Secretary of Administrative … Member
Department.
By order and in the name of the Governor of Goa

Sd/-
D. C. Sahoo
Joint Secretary (Personnel)
_______
Department of Personnel
No. 2/7/76-PER(Vol.III) (Part) Date:- 13th June, 2000
OFFICE MEMORANDUM
Subject: Validity period of list of selection candidates prepared on the basis of direct
recruitment/Departmental Competitive Examination/Promotion.
A reference is invited to the O.M. No. 2/7/76-PER (Vol. II) dated 1-3-1985 cited in O.M. No.
2/7/76-PER(Vol. II) (Part file) dated 1-3-1993, on the subject mentioned above.
2. It has been observed that in many cases Departmental Selection Committees have not prepared
the list of selected candidates on the basis of number of actual vacancies available in the Department
and vacancies likely to occur in the year in which they meet. In some cases it was noticed that the
D.S.Cs prepared a lengthy list of selected candidates i.e. more than the number of vacancies available
in the Department.
3. In view of the above, the Government has decided that D.S.Cs. while drawing up the list of
selected candidates, hereafter, should restrict the select list of candidates to the extent of declared
number of vacancies in a particular year and the vacancies likely to occur during the year in which it
meets. The select list so drawn will be valid for a period of one year. Consequently, all the lists of
selected candidates which are one year old will be invalid.
4. As regards select list drawn by the Departmental Promotion Committee, it is stated that the
D.P.C. meets every year to consider officers for promotion, against the available vacancies and the
vacancies likely to occur in the said year. Therefore, it is decided that the validity of the select list
drawn by D.P.C. henceforth will be valid for a period of six months. Its validity can be extended
beyond the period of six months with the approval of the Competent Authority
5. Instructions issued earlier in this regard, shall stand modified to the extent indicated in the this
O.M.
6. Receipt of this O.M. may be acknowledged.
Sd/-
D.M. Borkar
Under Secretary (Personnel)
_____

Department of Employment
No. 2/296/EST/EE/98/P.F Date:- 18th August, 1998
CIRCULAR
In terms of the Government Circular No. 1/16/72-LAB dated 24-8-1972, recruitment to all posts in
the Government as well as Quasi-Government Institutions, statutory bodies like Municipalities,
Panchayats, Boards, etc., irrespective of the duration and nature of the vacancies, including the daily
wages, casual, work charged, NMR and the like staff, etc., was required to be carried out through the
Employment Exchange.
The issue of recruiting staff in the Government as well as Quasi-Government Institutions, statutory
bodies like Municipalities, Panchayats, Boards, etc., through the Employment Exchanges only, has
been carefully examined in the light of the judgement passed by the Hon‘ble Supreme Court of India,
Civil Appellate Jurisdiction, in Civil Appeal No. 8598/8676 of 1993, in the case of Excise
Compendium 282 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Superintendent, Malkapatnam, Krishna District, Andhra Pradesh V/s K.B.N. Vishveshwara Rao and
others.
It has now been decided that the existing procedure of calling names from the Employment
Exchange, to recruit all the staff, irrespective of their nature and duration, in the Government as well
as Quasi-Government Institutions, statutory bodies like Municipalities, Panchayats, etc., should be
followed. However, in addition, vacancies may be advertised through the newspaper having wide
circulation, Government Gazette, Doordarshan, Akshwani, employment news bulletins and through
display on the office Notice Boards, by elaborating the requirements, i.e. qualifications, experience,
15 years residential certificate, age, etc., required for filling the required posts. The candidates who
apply for the post in response to such advertisement should also be considered along with the
candidates sponsored by the Employment Exchange.
Once the selection is made and a candidate is appointed against a post, the name of the candidate,
along with his address and employment exchange registration number, should be communicated to the
Employment Exchange. The instructions issued under Circular No. 1/16/72-LAB dated 24-8-1972 as
referred to above, therefore stand modified accordingly.
All Heads of Departments/Offices and Officials responsible for the management of Quasi-
Government Institutions and statutory bodies, i.e. Municipalities, Panchayats, etc., should strictly
comply with these instructions.
Receipt of this Circular may please be acknowledge.
By order and in the name of the Governor of Goa
Sd/-
Rakesh Mehta
Secretary (Labour)
______
Department of Personnel
No. 12/11/87-PER Date:- 30-08-2002
A copy of Government of India, Ministry of Personnel, Public Grievances and Pension Department
of Personnel & Training New Delhi letter No. 14021/1/97-Estt(D) dated 17/06/1998 reproduced
below for information of
1. All Department/Offices in Secretariat.
2. All Heads of Departments/Offices.
Sd/-
D. M. Borkar
Joint Secretary (Personnel)
Department of Personnel & Training
Ministry of Personnel, Public Grievances and Pensions
No. 14021/1/97-Estt(D) Date:- 17th June, 1998
To,
Shri S. S. Keshkamat,
Joint Secretary (Personnel)
Government of Goa
D/o Personnel & Training,
Secretariate, Panaji,
Subject: Recognition of Secondary School Certificate of National Open School, Delhi.
Sir,
I am directed to refer to your letter No. 12/11/87-PER dated 27th April, 1998 on the above noted
subject & to say that National Open School, New Delhi is a registered Society and the Secondary
Compendium 283 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
School Examination Certificate issued by National Open School is equivalent to Matriculation/Class
X Examination conducted by other recognized Boards in India. Hence the said certificate is valid for
recruiting the staff to the post of L.D.C. or other posts in Government Departments.
Yours Faithfully,
Sd/-
K. Mathu Kumar
Desk Officer
______
Department of Personnel
No. 2/7/76-PER (Vol. III)/(Part) Date:- 11th December, 1997
ORDER
Read:- Order No. 2/7/76-PER (Vol. III) (Part) dated 18-9-1997.

In partial modification of the above, Government order the Departmental Selection Committee and
Departmental promotion Committee for Group ‗C‘ & ‗D‘ posts in Government Colleges shall be as
follows:-
(i) Principal … Chairman
(ii) Senior Faculty Member to be nominated by the … Member
Principal
(iii) Joint Secretary (Personnel) … Member
By order and in the name of the
Governor of Goa
Sd/-
D. M. Borkar
Joint Secretary (Personnel)
______
Department of Personnel
No. 2/7/76-PER (Vol. III) (Part) Date:- 18/09/1997
ORDER
The Departmental Selection Committee and Departmental Promotion Committee for Group ‗C‘ &
‗D‘ posts in respect of Department indicated below is constituted as shown against them with
immediate effect.
A - Government Colleges:-
1)Goa College of Architecture, Miramar.
2)Government College, Sankhelim, Goa.
3)Government College, Pernem, Goa.
4)Government College, Quepem, Goa.
5)Government College, Khandola, Marcela, Goa.
6)Goa College of Home Science, Panaji.
7)Goa College of Art, Panaji.
8)Goa College of Music, Panaji.
i) Principal — Chairman
ii) Senior most Faculty Member — Member
iii) Joint Secretary (Personnel) — Member
B - Directorate of Vigilance
Compendium 284 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
i) Director of Vigilance — Chairman
ii) Deputy Director (Vigilance) — Member
iii) Joint Secretary (Personnel) — Member
By order and in the name of the
Governor of Goa

Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Finance (Rev. & Cont.)

No. 9/2/88-Fin(R&C) Date:- 13th November, 1997
OFFICE MEMORANDUM
Subject: Filling up of vacant posts.
Government is pleased to decide that in supersession of all previous orders on this subject, all
existing and newly created vacant post shall be filled up within a period of two years by the concerned
Appointing Authorities/Heads of Departments. Posts remaining vacant for a period exceeding two
years shall lapse automatically unless formally revived in accordance with the procedure laid down in
Government Circular No. 3/19/92-ARD dated 16-4-1996.
2. The decision and procedure indicated above shall be implemented strictly by all Appointing
Authorities/Heads of Departments.
Sd/-
S. V. Madkaikar
Under Secretary (Fin-Exp)
_______
Department of Personnel
No. 2/7/76-PER (Vol. III) (Part) Date:- 25-10-1996
ADDENDUM
Read:- Order No. 2/7/76-PER(Vol.III) (Part) dated 21-12-1995.
The sub-title of Departmental Selection Committee/Department Promotion Committee at serial No.
II of Order dated cited above may be read as follows:-
―II- Group ‗C‘ posts in the Office of Registrar of Co-operative Societies, Office of the Director of
Panchayats and all other offices where Head of Department has been declared as ex-officio Additional
Secretary/Joint Secretary/Under Secretary to Government‖..
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Administrative Reforms

No. 3/19/92-ARD Date:- 16-04-1996
CIRCULAR
In supersession of Circular No. 3/101/96-ARD dated 24-1-1996 and in view of the instructions
contained in Finance Department O.M. No. 9-2-88-Fin(R&C) dated 18-9-1995, all concerned are
hereby informed that, a newly created post which could not be filled up within a period of 2 years
from the date of its creation, but thereafter needs to be filled up, may be got revived for filling up
Compendium 285 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
within a period of one year with the approval may be Finance Department for the above purpose.
Requisite proposal may be submitted to the Finance Department directly through the Administrative
Department in the Secretariat.
In case for any reason, if a newly created post could not be filled up within a total period of 3 years
from the date of initial creation in the manner stated above, such post shall be deemed to have been
abolished.
If however, filling up of such post is considered absolutely essential, proposal for revival may be
submitted to the Department of Administrative Reforms for examination and recommendation by the
work Study Unit, through the Administrative Department. The Department of Administrative Reforms
will make necessary recommendation for revival of such post after due examination and assessment,
as if the proposal is for creation of new post. Thereafter the post may be revived with the approval of
Finance Department.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Personnel
No. 2/7/76-PER(Vol. III) (Part) Date:- 21st December, 1995
ORDER
In supersession of all orders issued, the Departmental Selection Committee and Departmental
Promotion Committee for the Group ‗C‘ posts in respect of Departments (outside Secretariat)
indicated below is reconstituted as shown against them with immediate effect.
I For Group ‗C‘ posts of Superintendent (Outside Secretariate)
1. Secretary (GA)/ … Chairman
Special Secretary (GA)
2. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
3. Head of the Department to be … Member
Nominated by the Chairman
II For Group ‗C‘ posts in the Office Registrar of Co-operative Societies, Officer of Director
of Panchayats and all other offices where Head of Department has been declared as ex-
officio Joint Secretary to Government.
1. Head of Department who has been declared as … Chairman
ex-officio Joint Secretary to Government.
2. Next Senior most Officer in the Department … Member
3. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
III For all Group ‗C‘ posts (Outside Secretariat) with exception of Governor‘s Secretariat,
Raj Bhawan Dona Paula, Office of the Resident Commissioner and Goa Sadan, New
Delhi.
1. Head of Department … Chairman
2. Seniormost Officer in the Department … Member
3. Joint Secretary/Under Secretary of Administration … Member
Department.
By order and in the name of the
Governor of Goa
Sd/-
Compendium 286 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
S. S. Keshkamat
Joint Secretary (Personnel)
_____
Department of Finance (Rev. & Cont.)
No. 9/2/88-Fin(R&C) Date:- 18th September, 1995
OFFICE MEMORANDUM
The matter regarding extension of time-limit for filling up of newly created posts beyond six
months was under consideration of Government for quit sometime as this Department was receiving
proposals from various Departments for revival of posts which could not be filled up within six
months due to various administrative and technical difficulties and also due to framing of Recruitment
Rules. In the areas where such newly created posts could not be filled up within the stipulated period
the posts lapse and needs to be revived by following the proper procedure.
2. In the light of position indicated above, the matter is examined by Finance Department taking
into consideration the difficulties encountered by various Departments in filling up of posts within the
prescribed period and it is now decided by the Government to extent the time limit for filling up of
newly created posts for a period of two years.
3. All the appointing authorities should take steps for filling up newly created posts within the
above period of two years so that the posts are not lapsed.
Sd/-
S. V. Madkaikar
Under Secretary (Finance-Exp)

_______

Department of Personnel
No. 2/7/76-PER (Vol.II) (Part File) Date:- 4th February, 1993
Read: i) O. M. No. 2/7/76-PER(Vol.II) dated 1-3-1985
OFFICE MEMORANDUM
Attention is invited to the Government of India, Ministry of Home Affairs O.M. No. 22011/2/79-
Estt(D) dated 8-2-1982 which was circulated under this Department‘s O.M. No. 2/7/76-PER(Vol.II)
dated 1-3-1985. The O.M. contained guidelines on the validity of panel of selected candidates for
direct recruitment, prepared on the basis of recommendation of the Departmental Selection
Committee.
2. According to the above guidelines there is no limit on the period of validity of the list of selected
candidates, it is however desired that list of selected candidates should correspond to the number of
existing vacancies, or at the most, vacancies likely to occur during the year.
3. Recently, it has been observed that same departments are proposing to make fresh panel by
cancelling the earlier panel which is not correct.
4. All concerned, are, therefore, requested to again take note of the instructions contained in the
aforesaid O.M. for strict compliance.
Sd/-
G. J. Prabhudessai
Under Secretary (Personnel)
_______
Compendium 287 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Department of Labour
No. 21/32/90-LAB Date:- 08-07-1992
NOTIFICATION
The Government of Goa is pleased to almond the Government Notification of even number dated
9-7-1991 (hereinafter called the said Notification) as follows:-
In the first proviso to the said Notification, after clause (c), the following clause shall be inserted,
namely:-
―(f) Spouse of Defence personnel residing in Goa as a result of transfer of their husband and
spouses of persons of Goa origin who are born/brought up outside can but settled in Goa after their
marriage and there persons who have settled in Goa subsequent to marrying a girl of goan origin.
By order and in the name of the
Governor of Goa
Sd/-
V. G. Manerkar
Under Secretary (Labour)
_____
Department of Labour
No. 21/32/90-LAB Date:- 20-09-1991
Read: Government Notification of even number dated 9-7-91
ADDENDUM
Sub: Registration in the Employment Exchange-New Guidelines for domiciles Certificates.
After the clause (d) of the 6th Para of the Government Notification quoted above the following Para
shall be added.
(e) ―Children of Central Government Servants of Goa origin who after retirement have settled
down in Goa‖.
Sd/-
V. G. Manerkar
Under Secretary (Labour)
______
Department of Labour
No. 21/32/90-LAB Date:- 09-07-1991
NOTIFICATION
Subject: Registration in the Employment Exchange-New Guidelines for domiciles Certificates.
Whereas the unemployment problem in the State of Goa has become so acute that even inspite of
best efforts in this direction by the Government the problem remains unsolved.
And whereas even the vacancies created are being consumed largely by the persons coming from
outside the State of Goa by producing residential certificate issued by the Mamlatdar on the basis of
report of the Talathis certifying that they had been residing in the State of Goa for the last six months
and on the strength of ration cards and that they are residing within the jurisdiction of the
Employment Exchange.
And whereas it has been found that some of the registrants stand on the Live Register of their own
States including in the State of Goa, thus enjoining the benefits of Employment Assistance as
available in this State as well as the neighbouring States and thereby depriving the job opportunities to
the local people.
Now therefore, in order to ensure that the people of the State of Goa get a fair deal in this State in
the matter of job opportunities and to do away with the practice of dual registration in respect of
registrants from other States for employment assistance in this State, the Government hereby directs
that no application of any person shall be registered in any Employment Exchange in the State of Goa
Compendium 288 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
unless the person has resided in the State of Goa for not less than fifteen years at any time prior to
making of such application. It is further decided that children of people of Goan origin who are
residing outside the State shall be exempted from this restriction. The term Goa origin would imply
that at least either the mother or the father should be Goan.
The certificate of residence of fifteen years in the State of Goa issued by the Mamlatdar of
respective Taluka shall only be accepted for the purpose of registration in the Employment Exchange.
Provided that nothing in this Notification shall be applicable to:-
(a) Ex-Servicemen/Spouse and to their children who are residing in the State of Goa;
(b) The Children of Central Government Servants;
(c) The children of State Government servants working outside the State;
(d) Children of persons employed in Public Sector Undertakings.
Provided further that the Government may for reasons to be recorded in writing and subject to the
provisions of National Employment Service Manuel direct the registration of any application in any
Employment Exchange in the State of Goa.
By order and in the name of the
Governor of Goa
Sd/-
Subhash V. Elekar
Joint Secretary (Labour)
_____
Department of Personnel
No. 2/7/76-PER(Vol.II) Date:- 19th July, 1988
CIRCULAR
Subject: Validity period of list of selected candidates prepared on the basis of direct
recruitment/Departmental Competitive Examination.
A reference is invited to the Office Memorandum of even number dated 1-3-85 forwarding
therewith a copy of the O.M. No. 22011/2/79-Estt(D) dated 8-2-82 of the Department of Personnel &
Administrative Reforms, Government of India, on the subject mentioned above.
2. It has been observed that various Departments do not base the list of selected candidates on the
number of actual vacancies available in the Department and vacancies likely to arise in future during a
particular year. In some cases it was noticed that the Departments had prepared list of selected
candidates much more than the extent of number of vacancies available in the Department.
3. The undersigned is directed to state that the Government has decided that while drawing up the
list of selected candidates by the various Departments hereafter they should restrict the list of
candidates to the extent of declared number of vacancies in a particular year and the vacancies likely
to occur during the said year.
4. There will be no other waiting list.
Sd/-
Smt. Prabha Chandran
Under Secretary (Personnel)
______
Department of Personnel
No. 2/7/76-PER(Vol.II) Date:- 01-03-1985
OFFICE MEMORANDUM
A copy of the Government of India‘s Ministry of Home Affairs O.M. No. 22011/2/79-Estt(D)
dated 8-2-1982 is forwarded herewith for information and necessary action to:-
Compendium 289 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
Sd/-
R. P. Gaunekar
Under Secretary (Personnel)

Department of Personnel & A.R

Ministry of Home Affairs
No. 22011/2/79-Estt(D) Date:- 8th Feb,1982
OFFICE MEMORANDUM
Subject: Validity period of list of selected candidates prepared on the basis of direct
recruitment/ Departmental Competitive Examination.
The undersigned is directed to say that references are being received from time to time from
Ministries/Departments enquiring as to what should be the validity period of a list of selected
candidates prepared on the basis of direct recruitment of Departmental Competitive Examination.
2. Normally, in the case of direct recruitment a list of selected candidates is prepared to the extent
of the number of vacancies (other persons found suitable being put on a reserve list, in case some to
the persons on the list of selected candidates do not become available for appointment). Similarly, in
the case of Departmental competitive Examination, the list of selected candidates has to be based on
the number of vacancies on the date of declaration of results, as the examination is competitive and
selection is based on merit. A problem may arise when selected candidates is announced.
3. The matter has been carefully considered. Normally recruitment whether from the open market
or through a Departmental Competitive Examination should take place only when there are no
candidates available from an earlier list of selected candidates? However, there is a likelihood of
vacancies arising in future in case, names of selected candidates are already available, there should
either be no further recruitment till the available selected candidates are absorbed or the declared
vacancies for the next examination should take into account the number of persons already on the list
of selected candidates awaiting appointment. This, there would be no limit on the period of validity of
the list of selected candidates proposed to the extent of declared vacancies, either by the method of
direct recruitment or through a Departmental Competitive examination.
4. Once person is declared successful according to merit list of selected candidates which is based
on the declared number appoint him even if the number of vacancies undergoes a change after his
name has been included in the list of selected candidates. Thus, where selected candidates till all the
selected candidates are should either be postponed till all the selected candidates are accommodated
or alternatively intake for the next recruitment reduced by the number of candidates already awaiting,
appointment should be given appointments first before starting appointments from a fresh list from a
subsequent recruitment or examination.
5. Ministry of Finance etc. are requested to bring the above instructions to the notice of all the
appointing authorities under them for information and guidance.
Sd/-
J. K. Sarma
Director
_____
Department of Social
No. 2/38/75-SPL Date:- 4th November,1975
CIRCULAR
In the circular No. OSD/RRVS/Misc. B/89 dated 3rd October, 1969 issued by this Department, it
was laid down that candidates who were within the upper age limit prescribed for a post at the time of
interview/selection should be deemed to satisfy the age condition at the time of appointment to the
same post in on the date of appointment the candidate has crossed the upper age limit.
Compendium 290 Filling up of posts
A. Recruitment/Appt. Procedure/
Inst. for Direct Recruitment
The Government of India Cabinet Secretariat has since issued the office memorandum No.
2/66/71/EST (D) dated 10th September, 1975. According to this O.M. the crucial date for determining
the age limit will in each case be the closing date for receipt of application in India (other than
Andaman Nicobar Island and Lakshadweep). In respect of posts the appointment to which are made
through the Employment Exchange, the crucial date determining the age limit will in each case be last
upto which the Employment Exchange are asked to submit the names.
The provisions of this Department‘s aforesaid dated 3rd October, 1969 stand therefore superseded.
Sd/-
T. Kipgen
Chief Secretary
_____

Special Department
No. SPL-Est-2065 Dated 31/12/1973
CIRCULAR
All Heads of Department/Offices are aware that the educational qualifications prescribed in
the Recruitment Rules for various class IV posts in ―Middle Class‖.
A question has been raised as to which standard ―Middle Class‖ is equivalent where S.S.C.E.
is 11th Standard and also where S.S.C.E. is 10th Standard for purpose of employment in Government
service.
On a reference made to the Government of India, Ministry of Education and Social Welfare,
New Delhi, it has been clarified that the middle stage is the stage the passing of which entitles one to
be admitted to the Secondary stage and its duration, which is normally 7 to 8 years, is not dependent
on the total duration of the School course. Since the middle stage in this Union Territory extends over
seven years of schooling within 11 years of Secondary education, it has been decided that a pass in 7 th
standard be treated as equivalent to pass in ―Middle Class‖ for purpose of employment in Government
service.
Sd/-
(M.K. Bhandare)
Deputy Secretary (Appointment)
______
Compendium 291 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

B. PROMOTION / CONFIRMATION /
DEPARTMENTAL PROMOTION COMMITTEE

Department of Personnel
No. 10/2/2006-PETS Date:- 03-09-2018
CIRCULAR
The Government vide circular No. 10/2/2006-PETS/1387 dated 27-04-2018 issued instructions to
consider the cases of confirmation of the PETS Drives who were given the offer of appointment by
HOD‘s, incorporating clause in all offer of appointment to the post of Drivers stipulating the
condition that these appointment shall be ―subject to further orders that may be passed by the Hon‘ble
High Court in Writ Petition No. 318 of 2006 (MCA No. 514 of 2006)‖.
All the Departments/Officers are hereby requested to furnish the action taken report on the
instructions issued in the aforesaid Circular within a week‘s time, so as to examine the issue further.

Sd/-
Harish N. Adconkar
Under Secretary (Personnel-I)
_______

Department of Personnel
No. 10/2/2006-PETS/1387 Date:- 27-04-2018
CIRCULAR
Read:- Circular No. 10/2/2006-PETS dated 11-09-2006
Vide circular cited in preamble, directions were issued to all Heads of Departments/Offices to
incorporate a clause in all offer of appointments to the post of Drivers, that these appointment shall be
―subject to further orders that may be passed by the Hon‘ble High Court in Writ Petition No. 318 of
2006 (MCA No. 514 of 2006)‖.
In this regard, the Hon‘ble High Court pleased to dispose the above referred Writ Petition as the
grievance of the petitioners therein no more survives.
This office has received representations from various Departments regarding difficulties in
confirmation of these Drivers due to incorporation of the condition that their services are subject to
outcome/order that may be passed in the above mentioned Writ Petition.
Now, since the above referred Writ Petition has been disposed off by the Hon‘ble High Court as the
grievance of the petitioners therein no more survives, the restrictions imposed by above referred
circular ceases to exist.
In view of this, all the Head of Departments/Offices are hereby directed to consider the cases of
confirmation of the concerned Drivers who were given the offer of appointment by mentioning above
referred restrictions, as per prevailing Rules in force.

Sd/-
Harish N. Adconkar
Under Secretary (Per-I)
_______
Compendium 292 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 2/38/75—PER(Vol. IV) (1)/PF Date:-06-10-2017
OFFICE MEMORANDUM
Read:- 1) O.M. No. 2/38/75-PER(Vol. II) Part dated 25-06-1992
2) O.M. No. 2/38/75-PER(Vol. IV) (1) dated 25-07-2014
3) O.M. No. 2/38/75-PER(Vol. IV) (1) dated 18-11-2016
4) O.M. No. 2/38/75-PER(Vol. IV) (1) dated 15-05-2017
The timeline to extend ad-hoc promotion stipulated in para 2 of the O.M. dated 15-05-2017 stands
extended upto 31-12-2017.
These issues with concurrence of Goa Public Service Commission conveyed vide their letter No.
COM/5/3/55(3)/89/861 dated 05-10-2017.
Sd/-
Shashank V. Thakur
Under Secretary (Personnel-II)
_______
Department of Personnel
No. 2/38/75—PER(Vol.IV) (1) Date:-15-05-2017
OFFICE MEMORANDUM
Read:- 1) O.M. No. 2/38/75-PER(Vol.II) Part dated 25-06-1992
2) O.M. No. 2/38/75-PER(Vol.IV) (1) dated 25-07-2014
3) O.M. No. 2/38/75-PER(Vol.IV) (1) dated 18-11-2016
This Department has issued various instructions for appointment/promotion to be made on ad-hoc
basis where there is a clear vacancy and Recruitment Rules are notified. In spite of these instructions,
Departments still resort to ad-hoc promotion/appointment and thereafter no attempts are made to
regularize their service. This has resulted in many cases the stoppage of salary due to non timely
granting of extension to ad-hoc services.
Now in order to avoid any hardship to the employees, who have been promoted on ad-hoc basis, it
has been decided that as a onetime measure such promotion beyond a period of one year will be
considered for extension upto the period ending 30-09-2017, in consultation with Goa Public Service
Commission.
All Heads of Departments are, therefore, requested to refer the proposal for such extension to the
Goa Public Service Commission not later than 30-05-2017 for consideration. Similarly, the proposal
for regular promotion may also be forwarded to GPSC for processing, where clear vacancies exist and
recruitment rules are notified. Wherever, it is not possible to fill up the post on regular basis after 30-
09-2017, in all such cases the Department may take immediate steps to revert the officer/officials who
are on ad-hoc to their substantive post.
Further, it has been observed by the Government that in many cases the Department has considered
the filling up post on ad-hoc basis against clear direct recruitment post. In such cases the appointment
is required to be made on temporary basis and not on ad-hoc basis.
This O.M. is issued in pursuance to the letter No. COM/5/3/55(33)/89/92 dated 25-04-2017
received from Goa Public Service Commission.
Sd/-
Shashank V. Thakur
Under Secretary (Personnel-II)
______
Compendium 293 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 12/14/89-PER(Part) Date:- 03-05-2017
CIRCULAR
This Department has been issuing instructions/guidelines from time to time laying down the
principles to be followed in cases of lifting of probation/confirmation of persons appointed to
Government service.
However, it is observed that some of the appointing authorities are not complying the above
instructions/guidelines which has resulted in delay in lifting of probation/confirmation. Such tendency
of Department not only delays the entire process but also harms the future prospects of the employees.
All Head of Departments/Officers are therefore, requested to furnish details of non lifting of
probation/confirmation which are delayed for more than one year in the proforma appended herewith
on or before 26-05-2017.
Sd/-
Shashank Thakur
Under Secretary (Personnel-II)
Proforma
Name of the Department:-
Number of non-lifting of probation/confirmation cases for more than 1 year
Sr. No. Group Reasons for delay and the steps the
Department has taken in this regard
A B C
1 2 3 4 5

______

Department of Personnel
No. 2/38/75-PER(Vol.IV)(1) Date:- 18-11-2016
OFFICE MEMORANDUM
Attention of all Heads of Departments is invited to this Department‘s Office Memorandum No.
2/38/75-PER(Vol.IV) dated 15-12-2003, 20-05-2004, 17-03-2005, 15-04-2009 and Office
Memorandum No. 2/38/75/PER(Vol.IV)(1) dated 25-07-2014 and 16-03-2016 wherein, instructions
have been issued regarding ad-hoc appointments/promotions.
It is made crystal clear vide O.M. No. 2/38/75-Per(Vol.II) Part dated 25-06-1992 that no ad-hoc
appointment/promotion should be made where there is a clear vacancy and Recruitment Rules are
notified. Inspite of this, Departments still resort to ad-hoc promotion/appointment in violation of
instructions contained in above O.M., and the Government has taken a serious view of such actions on
the part of the Departments.
Although such ad-hoc appointment do not entitle the incumbents for a regular appointment,
continuous officiating in the post evidently creates a sort of claim over the post held by the employee
thereby may make it difficult to terminate such appointments.
All Head of Departments/Officers are therefore, requested to initiate immediate action to regularize
appointments/promotions where clear vacancies are available. The Departments shall resort to adhoc
appointments/promotions and extension thereof only in exceptional circumstances, with reasons to be
recorded in writing.
This O.M. is issued in supersession of the O.M. dated 16-03-2016.
Sd/-
Shashank Thakur
Under Secretary (Personnel-II)
_______
Compendium 294 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Finance (Revenue & Control)

No. 8/1/2016-Fin (R&C) Date:- 29-09-2017
OFFICE MEMORANDUM
Read:- Order No. 8/1/2016-Fin (R & C) dated 30-11-2016

In pursuance to the Order read above, the following Office Memoranda are adopted by the State
Government:
1. Office Memorandum No. 13/02/2017-Esstt.(Pay-I) dated 27th July, 2017 issued by the DOPT,
Ministry of Personnel, Public Grievances and Pensions, Government of India regarding
availability of option for fixation of pay on promotion from the Date of Next Increment (DNI) in
the lower post and method of fixation of pay from DNI, if opted for, in context of CCS(RP)
Rules, 2016.
2. Office Memorandum No. I-6/2016-IC (Pt.) dated 29th September, 2016 issued by the
Government of India, Department of Expenditure, Implementation Cell, clarifications regarding
fixation of pay and grant of increment in the revised pay structure.
The Office Memoranda referred above are available on the website of the Directorate of Accounts,
www.acountsgoa.gov.in.

Sd/-
Sushama D. Kamat
Under Secretary Fin (R & C)

Department of Personnel & Training

No. 13/02/2017 Estt.(Pay I) Date:-27th July, 2017
OFFICE MEMORANDUM
Subject:- Availability of option for fixation of pay on promotion from the Date of Next
Increment (DNI) in the lower post and method of fixation of pay from DNI, if
opted for, in context of CCS (RP) Rules, 2016-regarding.

Prior to implementation of 6th CPC Report, the pay fixation on promotion was governed by
provisions of FR22(I)(a)(1). In 6th CPC context, the first part of FR 22(I)(a)(1) was replaced by Rule
13 of CCS (RP) Rules, 2008. Similarly, consequent upon implementation of CCS (RP) Rules, 2016 in
7th CPC context, the pay fixation on promotion is regulated by the provisions of Rule 13 of CCS (RP)
Rules, 2016. This rule regulates pay fixation on promotion if the same is opted by the employee from
the date of promotion itself. The issue of relevancy of provisions of FR 22(I)(a)(1) as well as the
methodology of fixation of pay on promotion to a post carrying duties and responsibilities of greater
importance, of a Government Servant in case he opts for pay fixation from the Date of Next
Increment (DNI) has been considered in this Department.
2. In this context, proviso under FR 22(I)(a)(1) inter-alia provides that the Government Servant
(other than those appointed on deputation basis to ex-cadre post or on ad-hoc basis or on direct
recruitment basis) shall have the option, to be exercised within one month from the date of
promotion, to have the pay fixed under this rule from the date of such promotion or to have the
pay fixed from the date of accrual of next increment in the scale of the pay in lower grade.
3. After due consideration in this matter, the President is pleased to decide as follows:
(i) FR 22(I)(a)(1) holds good with regard to availability of option clause for pay fixation, to a
Government Servant holding a post, other than a tenure post, in a substantive or temporary
or officiating capacity, who is promoted or appointed in a substantive, temporary or
officiating capacity, as the case may be, subject to the fulfillment of the eligibility
conditions as prescribed in the relevant Recruitment Rules, to another post carrying duties
or responsibilities of greater importance than those attaching to the post held by him/her.
Compendium 295 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Such Government Servant may opt to have his/her pay fixed from the Date of his/her Next
Increment (either 1st July or 1st January, as the case may be) accruing in the Level of the
post from which he/she is promoted, except in cases of appointment on deputation basis to
an ex-cadre post or on direct recruitment basis or appointment/promotion on ad-hoc basis.
(ii) In case consequent upon his/her promotion, the Government Servant opts to have his/her
pay fixed from the date of his/her next increment (either 1st July or 1st January, as the case
may be) in the Level of the post from which Government Servant is promoted then, from
the date of promotion till his/her DNI, the Government Servant shall be placed at the next
higher cell in the level of the post to which he/she is promoted.
Illustration:
Level in the revised Pay Band
1 pay structure: Level 4 5200-20200

Basic Pay in the Grade Pay

2 revised pay structure: 1800 1900 2000 2400 2800
29600
Granted promotion in Levels 1 2 3 4 5
3
Level 5 1 18000 19900 21700 25500 29200
Pay in the upgraded 2 18500 20500 22400 26300 30100
Level i.e. 3 19100 21100 23100 27100 31000
4 Level 5: 30100 (next 4 19700 21700 23800 27900 31900
higher to 29600 in
Level 5) 5 20300 22400 24500 28700 32900
Pay from the date of 6 20900 23100 25200 29600 33900
5 promotion till DNI: 7 21500 23800 26000 30500 34900
30100 8 22100 24500 26800 31400 35900
9 22800 25200 27600 32300 37000
10 23500 26000 28400 33300 38100
(iii) Subsequently, on DNI in the level of the post to which Government Servant is promoted,
his/her Pay will be re-fixed and two increments (one accrued on account of annual
increment and the second accrued on account of promotion) may be granted in the Level
from which the Government Servant is promoted and he/she shall be placed, at a Cell equal
to the figure so arrived, in the Level of the post to which he/she is promoted; and if no such
Cell is available in the Level to which he/she is promoted, he/she shall be placed at the next
higher Cell in that Level.
Illustration:
1 Level in the revised pay structure:
Pay Band 5200-20200
Level 4
2 Basic Pay in the revised pay Grade Pay 1800 1900 2000 2400 2800
structure: 29600
3 Granted promotion in Level 5 Levels 1 2 3 4 5
1 18000 19900 21700 25500 29200
4 Pay from the date of till DNI: 2 18500 20500 22400 26300 30100
30100 3 19100 21100 23100 27100 31000
4 19700 21700 23800 27900 31900
5 20300 22400 24500 28700 32900
5 Re-fixation on DNI: Pay after 6 20900 23100 25200 29600 33900
giving two increment in Level 7 21500 23800 26000 30500 34900
4 : 31400
8 22100 24500 26800 31400 35900
6 Pay in the upgraded Level i.e. 9 22800 25200 27600 32300 37000
Level 5: 30100 (either equal to or
10 23500 26000 28400 33300 38100
next higher to 31400 in Level 5)
Compendium 296 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(iii) In such cases where Government Servant opts to have his/her pay fixed from the date of
his/her next increment in the Level of the post from which he/she is promoted, the next
increment as well as Date of Next increment (DNI) will be regulated accordingly.
4. It is further reiterated that in order to enable the officials to exercise the option within the time
limit prescribed, the option clause for pay fixation on promotion with effect from date of
promotion/DNI shall invariably be incorporated in the promotion/appointment order so that
there are no cases of delay in exercising the options due to administrative lapse.
5. In so far as their application to the employees belonging to the Indian Audit and Accounts
Department is concerned, these orders issue in consultation with the Comptroller & Auditor
General of India.
Sd/-
Shashank V. Thakur
Under Secretary (Personnel-II)

Department of Expenditure Implementation Cell

No. 1-6/2016-IC(Pt) Date:- 29th September, 2016

OFFICE MEMORANDUM
Subject:- Fixation of pay and grant of increment in the revised pay structure clarification-
regarding.

Following the notification of Central Civil Services (Revised Pay) Rules, 2016, this Department
has received references seeking clarifications regarding various aspects of fixation of pay in the
revised pay structure as also pay fixation and grant of increment in future under revised pay structure.
The matter has been considered in this Department and the points of doubts are clarified as under.
SI. No. Point of doubt Clarification
1. As per the provisions of FR 22 (I) (a) (1), the Under the changed circumstances
Government servants (other than those appointed on after notification of CCS (RP) Rules,
deputation to ex-cadre post or ad-hoc basis or on direct 2016, the employees may be, 2016, the
recruitment basis) have the option, to be exercised within employee may be allowed to exercise
one month from the date of promotion, to have the pay revised option for fixation of pay under
fixed under this rule from the date of such FR 22(I)(a)(1). Such revised option
promotion/appointment or from the date of next increment. shall be exercised within one month of
Some of the employees, promoted between 01-01-2016 issue of this OM. Option so revised,
and the date of notification of CCS (RP) Rules, 2016 had shall be final
opted for their pay fixation on promotion/financial up-
gradation under MACPS from the date of their next
increment in the lower grade. Consequent upon notification
of CCS (RP) Rules, 2016 i.e. 25th July, 2016, the option
submitted by such employees has now turned out to be
disadvantageous.
Whether such employees may be allowed to reverse
their option under FR 22 (I) (a) (1) at this stage.
2. Whether employees appointed/promoted/granted Since the provisions of CCS (RP)
financial up-gradation during 02-01-2015 and 01-07-2015 Rules, 2016 are effective from 01-01-
will be entitled to grant of one increment on 01-01-2016. 2016, no increment shall be allowed on
01-01-2016 at the time of fixation of
pay in the revised pay structure.

Sd/-
R. K. Chaturvedi
Joint Secretary
Compendium 297 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Finance (Revenue & Control)

No. 8/1/2016-Fin(R & C)/(B) Date:- 30th November, 2016
ORDER
The Government of India (GOI) has issued Notification/Office Memorandam/Orders/Resolution
regarding implementation of the recommendation of the Seventh Central Pay Commission to regulate
payment of revised pension/gratuity/commutation of pension/family pension/disability pension and
other benefits to the pensioners/family pensioners of the Central Government and the same was under
consideration of the Government of Goa.
2. The Government of Goa pleased to accord its sanction to regulate
Pension/Gratuity/Commutation of Pension/Family Pension/Disability Pension/Ex-gratia lump-
sum-compensation etc. under the
(i) CCS (Pension) Rules, 1972;
(ii) CCS (Commutation of Pension) Rules 1981; and
(iii) CCS (Extraordinary Pension) Rules 1939; etc.;
In terms of the following Resolution/OM‘s
(i) GOI, Ministry of Personnel, Public Grievances and Pensions Department of Pension &
Pensioners Welfare, Resolution NO. 38/37/2016-P&PW (A) dated 4th August, 2016.
(ii) GOI, Ministry of Personnel, Public Grievances and Pensions, Department of Pensions &
Pensioners Welfare, Office Memorandum F. NO. 38/37/2016-P&PW(A)(i) dated 4th
August, 2016 regulating the Pension, Retirement/Death/Service Gratuity, Commutation of
pension, Family pension, Disability pension, Ex-gratia lump-sum compensation etc.
applicable to the government servants who retired/died on or after 01-01-2016
(iii) GOI, Ministry of Personnel, Public Grievances and Pensions, Department of Pension &
Pensioners Welfare, Office Memorandum F. No. 38/37/2016-P&PW(A)(ii) dated 4th
August, 2016 regulating the Pension/Family pension of all the pre-2016 pensioners/family
pensioners.
(iv) GOI Ministry of Personnel, Public Grievances & Pensions, Department of Pension &
Pensioners Welfare, OM No. 42/15/2016-P&PW(G) dated 16-11-2016 regarding grant of
Department Relief @ 2% w.e.f. 01-07-2016.
3. The above Resolution & Office Memorandums shall apply only to the Goa Government
Pensioners/Family pensioners w.e.f. 01-01-2016.
4. Pension/Family pension at the revised rates shall be disbursed by the respective Pension
Disbursing Authorities from the month of December, 2016 onwards, i.e. Pension/Family pension
for, December, 2016 shall be disbursed at the rates, including Dearness Relief of 2%.
5. In case of existing pensioners (all pre-2016 pensioners) who have retired/died before 01-01-
2016, the revised pension/family pension with effect from 01-01-2016 shall be determined by
multiplying the pension/family pension, as had been fixed at the time of implementation of the
6th Central Pay Commission (CPC) recommendations, by a fitment factor of 2.57.
6. In case of pensioners who have retired/died on or after 01-01-2016, the revised
pension/family/pension with effect from the date of sanction of such pension/family pension
shall also initially be determined by multiplying the pension/family pension, as had been fixed at
the time of implementation of the 6th Central Pay Commission (CPC) recommendations, by a
fitment factor of 2.57 till the revised pensioner benefits orders are issued by the Directorate of
Accounts, based upon fixation of the pay as per the recommendations of the Seventh Central Pay
Commission, as accepted by the Government of Goa.
7. In case of Pensioners who have retired on 01-01-2016 (FN), shall, invariably be treated as pre-
2016 pensioners and their pension shall be fixed as per para (5) above.
Compendium 298 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

8. The Revised pension/family pension in respect of the pensioners as per para (5) & (6) above
shall be consolidated in the prescribed proforma appended to this Order. One copy of the
consolidated proforma shall be submitted to the Pension Section of the Directorate of Accounts
by the respective pension Disbursing Authority (i.e. the Bank or the Sub-treasury Office
concerned).
9. The Head of Office shall invariably submit the revised pension/family pension cases based on
the recommendations of the Seventh Central Pay Commission as adopted by the State
Government to the Directorate of Accounts in respect of the pensioners/family pensioners who
have retired/died on or after 01-01-2016 alongwith the duly approved pay fixation statement and
the revised pensionery benefits forms for authorizing the revised pension/family pension under
the 7th Pay Commission recommendations, on or before 30-06-2017.
10. The Income Tax to be deducted at source (TDS) shall invariably be deducted as applicable.
11. The disbursement of the arrears of pension/family pension w.e.f. 01-01-2016 to 30-11-2016
(including Dearness relief @ 2% w.e.f. 01-07-2016 upto 30-11-2016) shall be paid as follows:
Sr.
Type of Pension Disbursement of arrears of pension
No

1. Family pension 100% of the arrears in one installment on or before 28-02-2017

2. Pensioners whose age is 75 100% of the arrears in one installment on or before 28-02-2017
years and above
3. Pensioners below 75 years Arrears shall be paid in three installments in February-March 2017,
April-May 2017 and June-July 2017

11. With effect from 01-04-2017, pension shall be paid through banks only and not through treasury
office. Pensioners who at present are drawing their pension through Treasury Office/Sub-
Treasury Office shall invariably draw their pension through Banks only w.e.f. 01-04-2017. They
shall accordingly furnish their mandate for drawal of pension through Banks on or before 31-01-
2017.
This issues with the approval of the Council of Ministers in its XXXXIIIrd Cabinet Meeting held
on 25-11-2016.
By order and in the name of the Governor
Sd/-
Daulat A. Hawaldar, IAS
Secretary Finance
______
Department of Personnel
No. 2/38/75-PER(Vol.IV)(1) Date:- 16-03-2016
OFFICE MEMORANDUM
Attention of all Heads of Departments is invited to this Department‘s Office Memorandum No.
2/38/75-PER(Vol.IV) dated 15-12-2003, 20-05-2004, 17-03-2005, 15-04-2009 and Office
Memorandum No. 2/38/75/PER(Vol.IV)(1) dated 25-07-2014 wherein, instructions have been issued
regarding ad-hoc appointments/promotions.
It is made crystal clear vide O.M. No. 2/38/75-Per(Vol.II) Part dated 25-06-1992 that no ad-hoc
appointment/promotion should be made where there is a clear vacancy and Recruitment Rules are
notified. Inspite of this, Departments still resort to ad-hoc promotion/appointment in violation of
instructions contained in above O.M., as a result of which the Government has taken a serious view of
such action on the part of the Departments.
Although such ad-hoc appointment do not entitle the incumbent for a regular appointment, yet
continuous officiating in the post evidently creates a sort of claim over the post held by the employee
thereby making it difficult to terminate such appointments.
Compendium 299 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

All Head of Departments/Officers are therefore, requested to initiate immediate action to fill up the
posts on regular basis as per Recruitment Rules where clear vacancies are available. It is further
reiterated not to resort to any ad-hoc appointment/promotion, where there is a clear vacancy and
Recruitment Rules are notified.
This O.M. is issued for strict compliance.
Sd/-
Surendra F. Naik
Under Secretary (Personnel-II)
______
Department of Personnel
No. 12/14/89-PER(Part file) Date:- 14-03-2016
OFFICE MEMORANDUM
Attention of all Heads of Departments is invited to this Department‘s Office Memorandum No.
12/14/89-PER dated 26-09-1990, wherein, guidelines have been issued at Para3.1, that the
Department Promotion Committees should be convened at regular intervals to draw panels which
could be utilized for making promotions against the vacancies occurring during the course of the year.
For this purpose, it is essential for the concerned appointing authorities to initiate action to fill up the
existing as well as anticipated vacancies well in advance.
However, it is observed that appointing authorities are not following the above guidelines and
regular vacancies are filled by way of extension in service, ad-hoc/contract appointment which is
against the Government policy.
All the appointing authorities are, therefore, requested to initiate action 3 months in advance to fill
up the post by promotion/direct appointment as per the Recruitment Rules and also submit the
proposal to Goa Public Services Commission well in advance in respect of posts, which comes under
its purview.
This O.M. is issued for strict compliance in a time bound manner.
Sd/-
Surendra F. Naik
Under Secretary (Personnel-II)
______
Department of Personnel
No. 12/14/89-PER(Part) Date:- 09-03-2016
OFFICE MEMORANDUM
Attention of all Heads of Departments is invited to the Government of India‘s Office Memorandum
No. 28020/1/2010-Esstt.(C) dated 21-07-2014, circulated vide this Department‘s Office Memorandum
No. 12/14/89-PER(Part) dated 12-08-2014, wherein, instructions/guidelines have been issued lying
down principles to be followed in lifting of probation/confirmation of persons appointed to
Government services.
However, it is observed that appointing authorities are not following the above
instructions/guidelines and are not issuing confirmation orders in respect of the permanent employees
who have completed probation period. In the absence of such confirmation order, it becomes difficult
to consider promotion, to extend the benefits available in respect of the permanent employees to such
employees in the matter of advances, etc.
It is, therefore, impressed upon all the appointing authorities that they should strictly adhere to the
procedure laid down in the above mentioned O.M. and take up the lifting of probation/confirmation
cases of all the employees in a time bound manner. Any lapse on the part of Heads of Department will
be viewed seriously.
Sd/-
Surendra F. Naik
Under Secretary (Personnel-II)
_____
Compendium 300 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 10/7/2013-PER/PETS(B) Date:- 04-01-2016
Read: Circular No. 10/2/2006-PETS dated 12/05/2006
CIRCULAR
Vide above circular read in preamble, directions were issued to all Heads of Departments/Officers
to incorporate a clause in all offer of appointments to the post of LDC/Stenographers that these
appointments shall be ―subject to further orders that may be passed by the Hon‘ble High Court in Writ
Petition No. 131/06 and No. 140/06‖.
The Hon‘ble High Court was pleased to dispose both the above referred Writ Petitions as dismissed
as withdrawn vide their order dated 21-04-2014 and 30-06-2014, respectively.
This office have received representations from various Departments regarding non granting of
confirmation/regularization/promotion to employees appointed to the post of LDC/Stenographers due
to incorporation of the condition that their services are subject to outcome/order that may be passed in
the above mentioned Writ Petitions.
Now, since both the above referred Writ Petitions are disposed off by the Hon‘ble High Court as
dismissed as withdrawn, the restrictions imposed by above referred circulars ceases to exist.
All the Heads of Departments/Officers are hereby directed to consider the cases of
confirmation/regularization/promotions of concerned LDC‘s/Stenographer‘s, who were given offer of
appointment by mentioning above referred restrictions as per prevailing Rules as in force.
Sd/-
Yetindra M. Maralkar
Addl. Secretary (Personnel-I)
_____

Department of Personnel
No. 12/14/89-PER(Part) Date:-12/08/2014
OFFICE MEMORANDUM
Copy of the under mentioned O.M. is forwarded for information & necessary action to:-
1. All Heads of Department/Offices.
2. All Departments in the Secretariat.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)

Ministry of Personnel, Public Grievance & Pensions

No. 28020/1/2010-Estt. (C) Date:- 21st July, 2014
OFFICE MEMORANDUM
Subject:- Consolidated Instructions on Probation/Confirmation in Central Services regarding.
The undersigned is directed to say that this Department has been issuing instructions/guidelines
from time to time laying down principles to be followed in probation/confirmation of person
appointed to service and posts in Central Government. All such instructions issued till date have been
consolidated under easily comprehensible headings for the facility of reference and placed as
Annexure to this O.M. The number and date of the original O.M‘s has been referred in the relevant
instructions for easy reference in the context. All Ministries/Departments are requested to bring the
above guidelines to the notice of all concerned.
There may be posts in various Ministries/Departments/Organizations where the norms specified in
the Recruitment Rules are different from those prescribed in the Annexure. In such cases, the norms
specified in those Recruitment Rules shall prevail.

Sd/-
J. A. Vaidyanathan
Director (Establishment)
Compendium 301 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Annexure to DOPT O.M. No. 28020/1/2010-Esstt(C)

Date:- 21-07-2014
PROBATION AND CONFIRMATION

A person is appointed on probation in order to assess his suitability for absorption in the service to
which he has been appointed. Probation should not, therefore, be treated as a mere formality. No
formal declaration shall be necessary in respect of appointment on probation. The appointing
authority may declare successful completion, extend the period of probation or terminate the services
of a temporary employee on probation, on the basis of evaluation of performance.
2. Probation is prescribed when there is direct recruitment, promotion from one Group to another
or for officers re-employed before the age of superannuation. The probation shall stand successfully
completed on issue of orders in writing. It is, however, not desirable that a Government servant should
be kept on probation for long periods.
PERIOD OF PROBATION
3. The period of probation is prescribed for different posts/services in Central Government on
the following lines:
S. No. Method of appointment Period of probation

PROMOTION
1 Promotion from one grade to another but within the same No probation.
group of posts e.g. from Group ‗C‘ to Group ‗C‘
2 Promotion from one Group to another e.g. Group ‗B‘ to 2 years or the period of
Group ‗A‘ probation prescribed for
the direct recruitment to
the post, if any.
DIRECT RECRUITMENT
3 (i) For direct recruitment to posts except clause (ii) below 2 years
(ii) For direct recruitment to posts carrying a Grade Pay of 1 year
Rs. 7600 or above or to the posts to which the maximum age
limit is 35 years or above and where no training is involved;
Note: Training includes ‗on the job‘ or ‗Institution training‘
4 Officers re-employed before the age of superannuation. 2 years
5 Appointment on contract basis, tenure basis, re-employment No probation.
after superannuation and absorption

[DoPT OM No. 21011/2/80-Estt.(C) dated 19-05-1983 and OM No. AB.14017/5/83-

Estt.(RR) dated 07-05-1984]
As per revised pay scale of CCS(Revised Pay) Rules, 2008.
(A) DIRECT RECRUITMENT
If a Government servant is appointed to another post by direct recruitment either in the same
department or a different department, it may be necessary to consider him for confirmation in
the new post in which he has been appointed by direct recruitment irrespective of the fact that
the officer was holding the earlier post on a substantive basis. Further confirmation in the new
entry grade becomes necessary because the new post may not be in the same line or discipline as
the old post in which he has been confirmed and the fact that he was considered suitable for
continuance in the old post (which was the basis for his confirmation in that post) would not
automatically make him suitable for continuance or confirmation in the new post the job
recruitments of which be quite different from those of the old post.

[OM No. 18011/3/88-Estt(D) dated 24-09-1992]

Compendium 302 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(B) PROMOTION
(i) Persons who are inducted into a new service through promotion shall also be placed on
probation but there shall be no probation on promotion from one grade to another but within
the same group of posts, except when the promotion involves a change in the Group of posts
in the same service, e.g., promotion from Group ‗B‘ to Group ‗A‘ in which case the probation
would be for the prescribed period.

[OM No. 21011/2/80-Estt.(C) dated 19-05-1983]

(ii) If the recruitment rules do not prescribe any probation, an officer appointed on regular basis
(after following the prescribed DPC procedure, etc.) will have all the benefits that a person
confirmed in that grade would have.

[OM No. 18011/1/86-Estt.(D) dated 28-03-1988]

(iii) There shall be no probation in the cases for appointment on contract basis, tenure basis, re-
employment after superannuation and absorption.

[OM No. 21011/2/80-Estt.(C) dated 19-05-1983]

PROGRESS DURING PROBATION
4. Instead of treating probation as a formality, the existing powers to discharge probationers
should be systematically and vigorously used so that the necessary of dispensing with the services of
employees at later stages may arise only rarely.
5. Concentration of attention on the probationer‘s ability to pass the probationary or the
department examination, if applicable, should be an essential part of the qualification for confirmation
but there should be a very careful assessment of the outlook, character and aptitude for the kind of
work that has to be done in the service before a probationer is confirmed.
6. A probationer should be given an opportunity to work under more than one officer during this
period and reports of his work obtained from each one of those officers. The probation reports for the
whole period may then be considered by a Board of senior officials for determining whether the
probationer concerned is fit to be confirmed in service. For this purpose, separate forms of report on
the probationers should be used, which are distinct from the usual Annual Performance Appraisal
Report (APAR) forms. The probation reports, unlike APAR, are written to help the supervising officer
to concentrate on the special needs of the probation and to decide whether the work and conduct of
the officer during the period of probation or the extended period of probation are satisfactory enough
to warrant his further retention in service or post. The probation reports thus do not serve the purpose
for which the APARs are written and vice versa. Therefore, in the case of all probationers or officers
on probation, separate probation reports should be written in additional to the usual APARs for the
period of probation.
7. Save for exceptional reasons, probation should not be extended for more than a year and in no
circumstance an employee should be kept on probation for more than double the normal period.
8. A probationer, who is not making satisfactory progress, should be informed of his
shortcomings well before the expiry of the original probationary period so that he can make special
efforts at self-improvement. This can be done by giving him a written warning to the effect that his
general performance has not been such as to justify his confirmation and that, unless he showed
substantial improvement within a specified period, the question of discharge him would have to be
considered. Even though this is not required by the rules, discharge from the service being a servere,
final and irrevocable step, the probationer should be given an opportunity before taking the drastic
step of discharge.
[OM No. F.44/1/59-Ests.(A) dated 15-04-1959]
9. During the period of probation, or any extension thereof, candidates may be required by
Government to undergo such courses of training and instructions and to pass examinations, and tests
Compendium 303 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(including examination in Hindi) as Government may deem fit, as a condition to satisfactory

completion of the probation.
TERMINATION OF PROBATION
10. The decision whether an employee should be confirmed or his probation extended should be
taken soon after the expiry of the initial probationary period, that is within six to eight weeks, and
communicated to the employee together with the reasons in case of extension. A probationer who is
not making satisfactory progress or who shows himself to be inadequate for the service in any way
should be informed of his shortcomings well before the expiry of the original probationary period so
that he can make special efforts at self-improvement.

[OM No. F.44/1/59-Ests.(A) dated 15-04-1959]

11. On the expiry of the period of probation, steps should be taken to obtain the assessment
reports on the probationer to:-
(i) Confirm the probationer/issue orders regarding satisfactory termination of probation, as the
case may be, if the probation has been completed to the satisfaction of the competent
authority: or
(ii) Extend the period of probation or discharge the probationer or terminate the services of the
probationer as the case may be, in accordance with the relevant rules and orders, if the
probationer has not completed the period of probation satisfactorily.
[OM No. 21011/2/80-Estt.(C) dated 19-05-1983]
12. In order to ensure that delays do not occur in confirmation, timely action must be initiated in
advance so that the time limit is adhered to.
[OM No. 18011/2/98-Estt.(C) dated 28-08-1998]
13. If it appears to the Appointing Authority, at any time, during or at the end of the period of
probation that a Government servant has not made sufficient use of his opportunities or is not making
satisfactory progress, the Appointing Authority may revert him to the post held substantively by him
immediately preceding his appointment, provided he holds a lien thereon or in other cases may
discharge or terminate him from service.
14. A Probationer reverted or discharged from service during or at the end of the period of
probation shall not be entitled to any compensation.
EXTENSION OF PROBATION PERIOD
15. If during the period of probation, a probationer has not undergone the requisite training
course or passed the requisite departmental examinations prescribed (proficiency in Hindi, etc.), if
any, the period of probation may be extended by such period or periods as may be necessary, subject
to the condition that the total period of probation does not exceed double the prescribed period of
probation.
16. The Appointing Authority may, if it so thinks fit, extend the period of probation of a
Government servant by a specified period but the total period of probation does not exceed double the
normal period. In such cases, periodic reviews should be done and extension should not be done for a
long period at one time.
17. Where a probationer who has completed the period of probation to the satisfaction of the
Central Government is required to be confirmed, he shall be confirmed in the Service/Post at the end
of his period of probation, having been completed satisfactorily.
LEAVE TO PROBATIONER, A PERSON ON PROBATION
18. A person appointed to a post on probation shall be entitled to leave under the rules as a
temporary or a permanent Government servant according as his appointment is against a temporary or
Compendium 304 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

a permanent post. Where such person already holds a lien on a permanent post before such
appointment, he shall be entitled to leave as a permanent Government servant.
19. The period of joining time availed of by a probationer on return from leave should be
counted towards the prescribed period of probation if but for the leave, he would have continued to
officiate in the post to which he was appointed.
20. If, for any reason, it is proposed to terminate the services of a probationer, any leave which
may be granted to him shall not extend—
(i) beyond the date on which the probation period as already sanctioned or extended expires, or
(ii) beyond any earlier date on which his services are terminated by the orders of an authority
competent to appoint him.
[Rules 33 CCS(Leave) Rules 1972]
CONFIRMATION
21. If, during the period of probation or any extension thereof, as the case may be Government is
of the opinion that an officer is not fit for permanent appointment, Government may discharge or
revert the officer to the post held by him prior to his appointment in the service, as the case may be.

22. Confirmation will be made only once in the service of an official which will be in the entry
grade post/service/cadre provided further confirmation shall be necessary when there is fresh entry
subsequently in any other post/service/cadre by way of direct recruitment or otherwise. Confirmation
is de linked from the availability of permanent vacancy in the grade. In other words, an officer who
has successfully completed the probation, as prescribed under relevant rules, may be considered for
confirmation. A specific order of confirmation will be issued when the case is cleared from all angles.
[OM No. 18011/1/86-Estt.(D) dated 28-03-1988]
23. On satisfactory completion of the period of probation or extension thereof, the Government
may confirm a temporary Government servant to his appointment from the date of completion of the
period of his probation or extension thereof.
[OM No. 18011/1/86-Estt.(D) dated 28-03-1988]
24. The date from which confirmation should be given effect to is the date following the date of
satisfactory completion of the prescribed period of probation or the extended period of probation, as
the case may be. The decision to confirm the probationer or to extend the period of probation as the
case may be should be communicated to the probationer normally within 6 to 8 weeks. Confirmation
of the probationer after completion of the period of probation is not automatic but is to be followed by
formal orders. As long as no specific orders of confirmation or satisfactory completion of probation
are issued to a probationer, such a probationer shall be deemed to have continued on probation.
[OM No. 21011/2/80-Estt.(C) dated 19-05-1983]
25. Where probation on promotion is prescribed, the appointing authority will on completion of
the prescribed period of probation assess the work and conduct of the officer himself and incase the
conclusion is that the officer is fit to hold the higher grade, he will pass an order declaring that the
person concerned has successfully completed the probation. If the appointing authority considers that
the work of the officer has not been satisfactory or needs to be watched for some more time he may
revert him to the post/service/cadre from which he was promoted, or extend the period of probation,
as the case may be.
[OM No. 18011/1/86-Estt.(D) dated 28-03-1988]
26. Since there will be no confirmation on promotion before an official is declared to have
completed the probation satisfactory, a rigorous screening of his performance should be made and
there should be no hesitation to revert a person to the post or grade from which he was promoted if the
work of the officer during probation has not been satisfactory.
[OM No. 18011/1/86-Estt.(D) dated 28-03-1988]
Compendium 305 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

27. A Government servant appointed by transfer would duly have been confirmed in the earlier
post. In such a case further confirmation in the new post would not be necessary and he could be
treated as permanent in the new post. Where, however, a Government servant who has not already
been confirmed in the old post is appointed by transfer, it would be necessary to confirm him in the
new post. In such cases, he may be considered for confirmation after watching him for two years.
Within that period of two years, the officer would earn two reports in the new grade and the DPC may
consider his case for confirmation on the basis of these APARs.
[OM No. 18011/3/88-Estt.(D) dated 24-09-1992]
______
Department of Personnel
No. 12/14/89-PER (Part file) Date:- 02-07-2014
OFFICE MEMORANDUM
Subject:- Department Promotion Committees and related matters consolidated instructions on.
The Government is pleased to withdraw the Office Memorandum of even number dated 27-06-
2012 with immediate effect. Consequently the Office memorandum of even number dated 31-05-2011
is restored with immediate effect. A copy of Office Memorandum dated 31-05-2011 is enclosed for
ready reference.
Sd/-
(R. Aga)
Under Secretary (Personnel-II)

______
Department of Personnel
No. 2/38/75-PER (Vol.IV)(1) DATE:- 21-08-2013
CIRCULAR
It is brought to the notice of this Department by Goa Public Service Commission that the proposals
received/sent to them by the Government Departments for promotions, confirmation, lifting of
probation period etc are found incomplete for the reasons mentioned here below:-
(i) AARs are not furnished
(ii) APARs are not furnished
(iii) Adverse entries not communicated and decision taken thereof.
(iv) Final Seniority List not produced
(v) Vigilance Certificate not furnished
(vi) Eligibility Certificate not furnished
(vii) Integrity Certificate not furnished
(viii) Proposals are furnished for regular promotion without lifting the Probation Period.
(ix) Prescribed Form is not signed by the Competent Authority i.e. concerned Secretaries.
(x) APARs are not Reviewed/Countersigned
(xi) NOC from Social Welfare Department not furnished when officers of reserved category are not
available.
(xii) Clear Regular Vacancies are not shown in the Form.
(xiii) Total cadre strength of the posts are not shown correctly.
Such proposals are returned to the Department concerned for compliance of the observations raised
by the Commission. This involves loss of time and man power thereby delaying the process causing
injustice to the officials due for promotions etc.
Compendium 306 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

All the Heads of Departments/Offices are therefore requested to ensure that while submitting the
proposals to the Commission for promotion, confirmation, lifting of probation period etc. same is duly
completed in all respects. The proposals which are incomplete with respect to the above points will be
rejected and considered as closed by the Commission.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)
_______
Department of Social Welfare
No. 61-2-2002-BC/11/(Part-I)/8693 Date:- 11th January, 2013
Read: (i) Circular No. 61-2-2002-Bc/(II)/7302 dt. 10/12/12
CIRCULAR
In continuation vide Circular referred above, Government is pleased to nominate the following
Officers on the Panel of Departmental Selection Committee/Departmental Promotion Committee
while filling up the posts reserved by direct recruitment and promotion for Scheduled castes,
Scheduled Tribes and other Backward Classes in the Government departments/Governments
Undertakings etc:-
1. Shri B. S. Kudalkar (SC)
2. Shri R. K. Satardekar (SC)
3. Shri Rajendra D. Mirajkar (SC)
4. Shri P. K. Velip Kankar (ST)
5. Shri Devidas Gaonkar (ST)
6. Ms. Florina Colaco (ST)
7. Shri Anthony D‘Souza (ST)
8. Shri Shambhu S. Ghadi (ST)
9. Shri Gurudas Pilarnekar (OBC)
10. Shri S. V. Naik (OBC)
11. Shri Mahesh Corjuenkar (OBC)
12. Shri Meghanath Porob (OBC)
13. Shri Srinet N. Kotwale (OBC)
14. Shri Jayant G. Tari (OBC)
Smt. Pushpalata Arlekar, will be a Lady Officer on the said Panel.
It is, therefore enjoined upon all the Departments/Public Undertakings that whenever any interview
for direct recruitment and Departmental promotion is proposed to be held then any of the Officers
envisaged on the Panel from respective category shall be called for the purpose as per the suitability.
This Circular comes into force with immediate effect.
This Circular supersedes the Circular cited above.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)
______
Compendium 307 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Finance (Rev. & Cont.)

No. 8-7-2008-Fin(R&C) Date:- 14-02-2013
OFFICE MEMORANDUM
The Office Memorandum No. 10/02/2011-E.III/A dated 7th January, 2013 issued by Government of
India, Ministry of Finance, Department of Expenditure, New Delhi which is transcribed below is
hereby adopted by the Government of Goa.
Sd/-
Ajit Pawaskar
Under Secretary Fin(R&C)
Ministry of Finance
Department of Expenditure
No. 10/02/2011-E.III/A Date:- 7th January, 2013
OFFICE MEMORANDUM
Subject:- Fixation of pay on promotion to a post carrying higher duties and
responsibilities but carrying the same grade pay.

The undersigned is directed to invite an attention to the provisions contained in Rule 13 of the
CCS(RP) Rules, 2008, which provides for the method of fixation of pay on promotion on or after 1-1-
2006 in case, inter-alia, of promotion from one grade pay to another. The Rule provides for fixation of
pay by way of addition of one increment equal to 3% of the sum of the pay in the pay band and the
existing grade pay (rounded off to the next multiple of 10) to the existing pay in the pay band and then
fixing the pay in the promotional post as per the procedure prescribed therein.
2. In terms of this Ministry‘s OM No. 169/2/2000-IC dated 24-11-2000, dealing with the situation
whereby both the feeder and the promotional grades were placed in the identical revised pay
scales based on the recommendations of the 5th Central Pay Commission, it was provided,
inter-alia, that only in cases where it was not found feasible to appropriately restructure cadres in
question on functional, operational and administrative considerations, extension of the benefits
of fixation of pay under FR 22(I)(a)(1) could be considered on the merits of each case, provided
all the conditions precedent for grant of this benefit were finally satisfied and promotion to the
post in question actually involved assumption of higher responsibilities.
3. In view of the provisions which existed prior to 1-1-2006, the matter has been considered and
the President is pleased to decide that in cases of promotion from one post to another where the
promotional post carries the same Grade Pay as the feeder post, the fixation of pay in such cases
will be done in the manner as prescribed in Rule 13(i) of the CCS(RP) Rules, 2008, provided
fixation of pay in such cases was done prior to 1-1-2006 in terms of this Ministry‘s aforesaid
OM NO. 169/2/2000-IC dated 24-11-2000.
4. In so far as the persons serving the Indian Audit and Account Department are concerned, these
orders are issued in consultation with the Comptroller & Audit General of India.
5. The Hindi version of this Om will follow.
Sd/-
Amar Nath Singh
Deputy Secretary to the Govt. of India
Compendium 308 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Ministry of Personnel, Public Grievances & Pensions

Department of Personnel & Training
No. 18011/1/86-Estt. (D) Date:- 28th March, 1988
OFFICE MEMORANDUM
Subject:- Simplification of confirmation procedure-Delinking of confirmation from the
availability of permanent posts.

The undersigned is directed to say that the existing system, the prerequisite for confirmation is the
availability of a permanent post on which no other Government servant holds a lien. With a view to
finding a permanent post to confirm a Government employee, a periodic exercise is taken up to
identify vacant permanent posts along with exact date from which these are available. The availability
of a permanent post depends upon the factors such as retirement/resignation of a permanent
Government employee, confirmation of a Government servant in a higher post, conversion of
temporary posts into permanent ones, etc. Further, according to the present procedure, confirmation is
not a one-time event in the career of a Government employee. He has to be successively confirmed in
each and every post or grade to which he is promoted subject to the availability of a permanent post in
each grade.
2. Thus, the exercise of identification of permanent vacant posts as well as convening of meetings
of DPCs to consider the confirmation of employees against them has become a time-consuming
and complicated procedure which has to be gone through under the existing rules before
permanent status is conferred upon a Government employees. The delays and complexities
involved in complying with the procedural requirements of confirmation often result in a
situation where an employee‘s continues to officiate in successive higher grades for years
together while he is confirmed only in the grade he entered the service.
3. A Task Force (set up in 1976 vide Ministry of Finance Order No. F.I(5)/75-Spl. Cell dated 5-1-
1976) went into the entire question of confirmation with a view to bring about some
simplifications. Their main recommendations were.
(i) Confirmation of Government employees should be delinked from the availability of
permanent vacant posts; and
(ii) There should be only confirmation in the career of a Government servant instead of multiple
confirmations against successive posts/grades.

These recommendations were then considered in consultation with UPSC etc. but the case was not
pursued as in the meantime orders were issued allowing pension to temporary employees
superannuating after 20 years of service. In the context of the drive for simplification of rules and
procedures, undertaking sometimes back, the proposal was revived. It has now decided to delink
confirmation from the availability of a permanent vacant post and to have confirmation as one-time
event in the career of a Government servant.
4. Pursuant to the above decision, a review of all the existing rules and instructions has been made
and the revised procedure to be followed in respect of various matters such as probation,
confirmation, seniority, lien, temporary service rules, etc. is indicated below:
4.1 Confirmation:
(A) General
(i) Confirmation will be made only in the service of an official which will be in the entry
grade.
(ii) Confirmation is delinked from the availability of permanent vacancy in the grade. In
other words, an officer who has successfully completed the probation may be considered
for confirmation.
Compendium 309 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(B) Confirmation in the grade to which initially recruited:

(i) As at present, the appointee should satisfactorily complete the probation.
(ii) The case will be placed before the DPC (for confirmation).
(iii) A specific Order of confirmation will be issued when the case is cleared from all angles.
(C) On Promotion:
(i) If the recruitment rules do not prescribe any probation, an offer promoted on regular
basis (after following the prescribed DPC etc. procedure) will have all the benefits that a
person confirmed in that grade would have.
(ii) Where probation is prescribed, the appointing authority will on completion of the
prescribed period of probation assess the work and conduct of the officer himself and in
case the conclusion is that the officer is fit to hold the higher grade, he will pass an order
declaring that the person concerned has successfully completed the probation, If the
appointing authority considers that the work of the officer has not been satisfactory or
needs to be watched for some more time, he may revert him to the post or grade from
which he was promoted, or extend the period of probation as the case may be.
Since there will be no confirmation on promotion before an official is declared to have
completed the probation satisfactory, a rigorous screening of his performance should be
made and there should be no hesitation to revert a person to the post or grade from
which he was promoted if he work of the officer during has not been satisfactory.
4.2 CCS (Temporary Service) Rules:
(i) As no officer otherwise eligible will have to wait for confirmation pending availability
of a permanent vacancy, the need for following the existing procedure for declaring a
person quasi-permanent ceases to exist. Accordingly, the provisions relating to the
quasi-permanency in the CCS (Temporary service) Rules will be deleted.
(ii) As there will still be situations where appointments are made against
posts/establishments which are created for definite and purely temporary periods e.g.
Committees/Commissions of Enquiry, organizations created for meeting a particular
emergency which is not expected to last for more than a few years, posts created for
projects for specified periods, the remaining provisions of the Temporary service Rules
will continue to be in force.
4.3 Lien
The concept of lien as the title of a Govt. servant to hold substantively a permanent post
will undergo a change. Lien will now represent only the right/title of a Govt. servant to
hold a regular post, whether permanent or temporary, either immediately or on the
termination of the periods of absence. The benefits of having a lien in a grade will thus
be enjoyed by all officers who are confirmed in the grade of entry or who have been
promoted to a higher post declared as having completed the probation where it is
prescribed, or those who have been promoted on regular basis to a higher post where no
probation is prescribed under Rules, as the case may be.
The above right/title will, however, be subject to the condition that the junior most
person in the grade will be liable to be reverted to the lower grade if at any time the
number of persons so entitled is more than the posts available in that grade. For
example, if a person who is confirmed or whose probation in a higher post been declared
as having been completed or one who is holding a higher post for which there is no
probation on a regular basis, reverts from deputation or foreign service and if there is no
vacancy in that grade to accommodate him, the junior most person will be reverted. If,
however, this officer himself is the junior most, he will be reverted to the next lower
grade from which he was earlier promoted.
Compendium 310 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

4.4 Pension
Since all the persons who complete probation in the first appointment will be declared as
permanent, the present distinction between permanent and temporary employees for
grant of pension and other pensionarys benefits will cease to exist.
4.5 Reservation for SC/ST
As a result of introduction of confirmation only at the entry stage and the delinking of
confirmation from the availability of permanent posts, the need for reservation at the
time of confirmation in posts and services filled by Direct Recruitment as per the
existing instructions will cease to exist as everyone who is eligible for confirmation will
be confirmed.
4.6 Seniority
According to para 2.3 of the consolidated orders of seniority issued vide this
Department‘s OM No. 22011/7/86-Estt (D) dated 3-7-86 where persons are confirmed in
an order different from the order of merit indicated at the time of their recruitment or
promotion, seniority shall follow the order of confirmation and not the original order of
merit. Since there is confirmation in the entry grade, seniority will continue to be
determined on the basis of confirmation in that grade.
5. The existing instructions/Rules in respect of the aspects mentioned above stand modified to the
extent indicated in the preceding paragraphs. As regards rules relating to pensions, Temporary
Service, Lien, etc. suitable amendments will be notified separately.
6.1 The revised procedures relating to confirmation outlined above will not apply to the cases of
appointments made on adhoc basis, i.e., it is only the appointments made on regular basis
which will come within the purview of these instructions.
6.2 Sometimes Establishments are created for a specific objective for a limited period, as in the
case of Committees or Commissions to study or investigate a specific problem. Normally,
posts in such Establishments are filled by deputation or contract basis, which would not
result in regular incumbency. Even in a few cases where regular appointments are made by
framing the recruitment rules, appointments are made according to those rules, these
instructions about confirmation would not apply. In other words, persons appointed against
the posts in purely temporary organizations are outside the purview of the revised procedure
outlined in this Office Memorandum.
7. These instructions will come into force with effect from 1st April 1988.
8. When the new procedure detailed in this OM comes into effect the administrative work involved
in confirmation of officials in all Government offices every year will be eliminated. This would
result in reduction of work load of various Ministries and Departments. All the Ministries and
Departments are requested to review the position and intimate by 31st October, 1988 details of
reduction of staff effected as a result of the rationalization for reporting the matter to the
Cabinet.
9. All the Ministries/Departments are requested to bring the above position to the notice of all
concerned, including those in the Attached and Subordinate Offices for guidance.
Sd/-
S. K. Parthasarathy
Joint Secretary
_______
Department of Personnel
No. 12/14/89-PER Date:- 27-06-2012
OFFICE MEMORANDUM
Subject:- Departmental Promotion Committees and related matters consolidated instructions on.
The Governments is pleased to withdraw the Office Memorandum of even number dated
31-05-2011 with immediate effect. Consequently the Office Memorandum of even number dated
Compendium 311 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

14-12-1995 is restored with immediate effect. A copy of O.M. dated 14-12-1995 & 31-05-2011 are
enclosed for ready reference.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)
_______
Department of Personnel
No. 2/33/75-PER Date:- 11-11-2010
OFFICE MEMORANDUM
Copy of the undermentioned paper is forwarded for information and necessary action to:-
1. All Head of Department/Offices
2. All Secretariat Departments.
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)

Ministry of Personnel, Public Grievance & Pensions

(Department of Personnel & Training)
No. 18011/1/2010-Estt. (C) Date:- 30th August, 2010
OFFICE MEMORANDUM
Subject:- Timely confirmation in various Central Civil Services issue of guidelines.

The undersigned is directed to say that the Supreme Court in its judgment on 8-7-2010 in civil
appeal No. 596 of 2007 (appeal of Khazia Mohameed Muzammil v/s State of Karnataka & Anr.)
examined the contention of automatic/deemed confirmation after the expiry of the probation period.
After examining the various judgments, the Apex Court were of the considered opinion as to what
view has to be taken would depend upon the facts of a given case and the relevant ruler in force.
2. In Para 22 of the judgment, the Apex Court observed as follows:-
―Before we part with this file, it is required of this Court to notice and declare that the concerned
authorities have failed to act expeditiously and in accordance with the spirit of the relevant rules.
Rule 5(2) of 1977 Rules has used the expression ‗as soon as possible‘ which clearly shows the
intent of the rule framers explicitly implying urgency and in any case applicability of the
concept of reasonable time which would help in minimizing the litigation arising from such
similar cases. May be, strictly speaking, this may not be true in the case of the appellant but
generally every step should be taken which would avoid bias or arbitrariness in administrative
matters, no matter, which is the authority concerned including the High Court itself. Long back
in the case of Shiv Kumar Sharma v/s Haryana State Electricity Board(1988) Supp. SCC 669)
this Court had the occasion to notice that due to delay in recording satisfactory completion of
probation period where juniors were promoted, the action of the authority was arbitrary and it
resulted in infliction of even double punishment. The Court held as under:
While there is some necessity for appointing a person in government service on probation for a
particular period, there may not be any need for confirmation of that officer after the completion
of the probation period. If during the period a government servant is found to be unsuitable, his
services may be terminated. On the other hand, if he is found to be suitable, he would be allowed
to continue in service. The archaic rule of confirmation, still in force, gives a scope to the
executive authorities to act arbitrarily or malafide giving rise to unnecessary litigations. It is high
time that the Government and other authorities should think over the matter and relieve the
government servants of becoming victims of arbitrary actions.
Compendium 312 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

We reiterate this principle with respect and approval and hope that all the authorities concerned
should take care that timely actions are taken in comity to the Rules governing the service and
every attempt is made to avoid prejudicial results against the employee/probationer. It is
expected of the Courts to pass orders which would help in minimizing the litigation arising from
such similar cases. Timely action by the authority concerned would ensure implementation of
rule of fair play on the one hand and serve greater ends of justice on the other. It would also
boost the element of greater understanding and improving the employer employee relationship in
all branches of the States and its instrumentalities.‖
3. In this Ministry‘s O.M. No. 18011/1/186-Estt (D) dated 28-3-1988 (copy enclosed), instructions
have already been issued to the effect that confirmation will be made only once in service in the
entry grade, but for some exceptions specified therein. Instructions on timely action to confirm
or extend the probation have been issued vide O.M. No. 18011/2/98-Estt. (C) dated 28-8-1998.
Seniority has also been delinked from confirmation in the O.M. No. 20011/5/90-Estt. (D) dated
4-11-92.
4. The above directions of the Apex Court are brought to the notice of all Ministries/Departments
for ensuring compliance of the above instructions.
Sd/-
Mamta Kundra
Joint Secretary to the Govt. of India
______

Personnel Department
No. 2/38/75-PER(Vol.IV) Dated: 15/04/2009

OFFICE MEMORANDUM
Attention of all Head of Departments is invited to this Department‘s Office Memorandum No.
2/38/75-PER(Vol. IV) dated 15/12/2003, 20/05/2004 and 17/03/2005 wherein instructions have been
issued regarding ad-hoc appointments/promotions.

It is made crystal clear vide O.M. No. 2/38/75-PER(Vol.II) Part dated 25/06/1992 that no ad-
hoc appointment/promotion should be made where there is a clear vacancy and Recruitment Rules are
notified. Inspite of this Departments still resort to ad-hoc promotion/appointment in violation of
instructions contained in above O.M. as a result of which the Government has taken serious view of
such actions on the part of the Departments.

The Goa Public Service Commission has now observed that inspite of the clear instructions of
the Government, most of the Departments are promoting officers on ad-hoc basis and the same is
being extended for indefinite period without making any efforts to fill up such posts on regular basis.

Although such ad-hoc appointment do not entitle the incumbents for a regular appointment,
continuous officiating in the post evidently creates a sort of claim over the post held by the employee
thereby may make it difficult to terminate such appointments.

All Heads of Departments /offices are, therefore, requested to initiate immediate action to
regularize ad-hoc appointment/promotion where clear vacancies are available . It is further reiterated
that not to make any ad-hoc appointments / promotion, where there is a clear vacancy and
Recruitment Rules are notified.
Sd/-
(Umeshchandra Joshi)
Under Secretary (Per-I)
_______
Compendium 313 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Finance (Rev. & Cont.)

No. 8/8/2006-Fin(R&C) Date:- 18-05-2009
OFFICE MEMORANDUM
A copy of the under mentioned Office Memorandum is forwarded for information and necessary
action to:-
1. All Secretaries to the Government.
2. All Secretariat Departments.
3. All Head of Departments/Offices
4. All OSD/PS to Ministers
5. The Accountant General (Goa), Audit Bhavan, Porvorim
6. The DDirector, Directorate of Accounts, Panaji.
7. Guard File.
8. Office Copy.
Sd/-
(Vasanti H. Parvatkar)
Under Secretary Fin (R&C)

Ministry of Finance
Department of Expenditure
Implementation Cell
No. 1/1/2008-IC Date:- 13th March, 2009
OFFICE MEMORANDUM
Subject:- Date of next increment in cases where Government servants are not able to join posts
in a particular grade pay on promotion/appointment on 1st of January of a year due to
Sunday or Gazette holiday clarification regarding.

As per the provisions of Rule 10 of CCS (RP) Rules, 2008, w.e.f. 1-1-2006, in the case of all
Central Government employees there is a uniform date of increment, i.e. 1 st of July of every year.
Government servants completing six months and above in the revised pay structure as on 1 st of July
are eligible to be granted the increment. From the above provision of CCS (RP) Rules it flows that
Government servants who have rendered less than 6 months of service as on 1st of July of a year will
not be eligible to draw increment on that day and their date of increment will fall 12 months later on
the next 1st of July. Accordingly, all the Government servants who join posts in a particular grade on
account of promotion/appointment etc., on 1st of January of a year will be eligible to draw their annual
increment on the 1st of July of that year. However, those who join the posts between 2 nd January and
30th June will not eligible for the same.
2. In the light of above position, some administrative departments have sought clarification from
this Department regarding date of next increment in cases where Government servants are not
able join posts in a particular grade pay on promotion/appointment on 1st of January of a year
due to 1st of January falling on a Sunday or Gazette holiday. In this connection, it is clarified that
in the normal course, if a Government servant was to join post in a grade pay on
appointment/promotion on 1st of January of a year, but he could not join the post only because 1st
of January of the year happened to be a Sunday or gazetted holiday, the Government servants
who join posts on the 1st working day of the year will be treated to have completed 6 months of
service on 1st of July that year for the purpose of granting them annual increment on that day.
Sd/-
Alok Saxena
Director
_______
Compendium 314 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Social Welfare

No. 61-2-2002-BC/(11)/10534 Date:- 25-03-2008
CIRCULAR
Read:- Circular No. 61-2-2002-BC/(11)/311 dated 24-04-2006.
Circular No. 61-2-2002-BC/(11)/5168 dated 2-11-2006.
Government is pleased to nominate the following officers on the Panel of Department Selection
Committee/Departmental Promotion Committee while filling up the posts reserved by direct
recruitment and promotion for Scheduled Castes, Scheduled Tribes and Other Backward Classes in
the Government Department/Government Undertakings etc.:-
1. Shri B. S. Kudalkar (SC)
2. Shri Vasant Bodnekar (SC)
3. Shri Yatindra M. Maralkar (SC)
4. Shri P. K. Velip Kankar (ST)
5. Shri C. D. Gaude (ST)
6. Shri Anthony D‘Souza (ST)
7. Shri Gurudas Pilankar (OBC)
8. Shri S. V. Naik (OBC)
9. Shri Mahesh Corjuenkar (OBC)
Smt. Pushpalata Arlekar will be a Lady Officer on the said Panel.
It is, therefore enjoined upon all the Departments/Public Undertakings that whenever any interview
for direct recruitment and Departmental promotion is proposed to be held then any of the Officer
envisaged on the Panel from respective category should be called for the purpose as per the suitability.
This Circular comes into force with immediate effect.
This Circular supersedes the earlier Circulars cited above.
Sd/-
P. K. Velip Kankar
Director of Social Welfare &
Ex-Officio Joint Secretary
______
Department of Personnel
No. 2/7/76-PER (Vol.III) Date:- 14-12-2005
ORDER
In supersession of Government Order No. 10/39/2005-PETS dated 3-5-2005, the Governor of Goa
is pleased to order that henceforth for Group ‗C‘ and ‗D‘ posts, the selection shall be done by the
Departmental Selection Committee as stipulated by the Order NO. 2-7-76-PER (Vol.III) (Part) dated
6th October, 2000 and the Departmental Selection Committee shall not have as a member an Officer
who is on Contract or re-employed after retirement and if there happens to be such a Member he
would be replaced by another regular Government Officer of requirement with the approved of the
Government.
The Member of Departmental Selection Committee who is due for retirement within a period of
one year should be clear from Vigilance record.

By order and in name of the Governor of Goa

Sd/-
Gurudas P. Pilarnekar
Joint Secretary (Personnel)
_______
Compendium 315 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 10/39/2005-PETS Date:- 03-05-2005
ORDER
The Governor of Goa is pleased to discontinue the Pre-employment Scheme for all categories of
posts to which it was extended from time to time, except for the posts of Drivers, Steno-typists, Govt.
Primary Teachers and L.D.C.s. Further, for the posts of Drivers, steno-Typists, Govt. Primary teachers
and LDC.s, Pre-employment Training scheme would be in operation only till the existing trainees are
absorbed/discharged.
It is also ordered that no further recruitments shall be held in future under the Pre-employment
Training Scheme for any post (s) including the post (s) of Drivers, Steno-typist, Govt. Primary
Teachers and L.D.C.s. Any recruitment process under Pre-employment Training Scheme, which has
not been completed, shall stand discharged.
Departments will revert to the method of recruitment and selection that prevailed before the Pre-
employment Training Scheme. Further, this Department shall also amend the Recruitment Rules
accordingly. The Recruitment Rules for the post of Drivers, Steno-typist, Govt. Primary Teachers and
L.D.C‘s would be amended once the trainees selected for these posts are absorbed/discharged.
This Order comes into force with immediate effect.
By order and in name of the Governor of Goa
Sd/-
Gurudas P. Pilarnekar
Joint Secretary (Personnel)
______
Personnel Department
No. 2/38/75-PER(Vol.IV) Dated: 17/03/2005
ORDER
Attention of all Heads of Departments is invited to this Department‘s Office Memorandum
No. 2/38/75-PER(Vol.IV) dated 15/12/2003 and 20/05/2004 wherein instructions have been issued
regarding ad-hoc appointments / promotions.
It is made crystal clear vide O.M. No. 2/38/75-PER(Vol.II) Part dated 25/06/1992 that no ad-
hoc appointment promotion should be made where there is clear vacancy and RR are notified. Inspite
of this, Departments still resort to ad-hoc promotion appointment in violation of instructions
contained in above O.M. Government has taken serious view of such actions.
All Heads of Departments Offices are therefore requested to initiate immediate action to
regularize ad-hoc appointments promotions where clear vacancies are available and send compliance
report. They are also requested to submit the list of appointments done on ad-hoc basis and reasons
therefor.
Sd/-
(Prasanna Acharya )
Under Secretary (Personnel-II)
_______
Department of Personnel
No. 12/14/89-PER Date:- 02-05-2003
OFFICE MEMORANDUM
Read:- Circular No. 12-14-89-PER dated 03-03-2003.

According to Office Memorandum of even number dated 03-03-2003, Heads of Departments

should invariably consult GPSC before declaring probation period of Group ‗A‘ and ‗B‘ officers as
satisfactory. Besides, as per standing instructions, cases of confirmation in respect of Group ‗A‘ and
‗B‘ Officers are also required to be submitted to G.P.S.C. for concurrence.
Compendium 316 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

A person appointed against a permanent post/service as a direct recruit with definite conditions of
probation is to be confirmed in the grade with effect from the date on which he successfully completes
the probation period. Therefore, cases of satisfactory completion of probation period as well as
confirmation are required to be considered simultaneously.
In order to avoid duplication of work, all Heads of Departments should submit proposal for
declaring satisfactory completion of probation, period as well as confirmation at a time to GPSC for
concurrence.
Sd/-
Vikas Mardolkar
Under Secretary (Personnel)
_______
Department of Personnel
No. 12/14/89-PER Date:- 03-03-2003
OFFICE MEMORANDUM
According to Office Memorandum of even number dated 23-01-1991, there was no need to refer
cases of completion on probation period in respect of Group ‗A‘ and ‗B‘ officers to Goa Public
service Commission. In this connection, Goa Public Service commission has observed that as per the
provision of Sub-clause (a) of clause (3) of article 320 of the Constitution of India, it is mandatory to
consult the Commission in respect of any matters connected with the recruitment of the Civil Service
and for Civil posts and hence , order regarding satisfactory completion of probation period has to be
issued in consultation with the Commission. The Commission has further observed that while
recommending the candidates, it indicates that concerned Department should maintain Annual
Assessment Report about the performance of the candidates in addition to Annual Confidential
Reports and submit the same to the Goa Public Service Commission for considering their probation
period.
Government has therefore, decided that henceforth, all Heads of Departments should invariably
consult Goa Public Service Commission before declaring probation period of Group ‗A‘ and ‗B‘
officer as satisfactory. Accordingly, the O.M. of even number dated 23-1-1991 stands withdrawn with
immediate effect.
Sd/-
Vikas Mardolkar
Under Secretary (Personnel)
_____
Department of Personnel
No. 2/7/76-PER (Vol.III)(Part) Date:- 28th February, 2002
OFFICE MEMORANDUM
Read:- Order of even number dated 6-10-2000 regarding re-constitution of Departmental
Selection Committee and Departmental Promotion Committee.

At serial number 3 of Part-II of Order referred to above, for the ―Joint Secretary (Personnel)/under
Secretary (Personnel)‖ the following shall be substituted:-
―Next senior most officer who is looking after administration to be nominated by the Head of
Department‖.

By order and in name of the Governor of Goa

Sd/-
D. M. Borkar
Under Secretary (Personnel)
_____
Compendium 317 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 12/14/89-PER Date:- 31-05-2011
The Government of India, Ministry of Personnel, Public Grievance & Pension, Department of
Personnel & training, Office Memorandum No. F. 35034/7/97-Estt (D) dated 08-02-2002 is
reproduced here below and circulated for information and necessary action to:-
1. All Heads of Department/Offices.
2. All Secretariat Departments.
This Office Memorandum is effective from immediate effect.
Sd/-
N. P. Signapurkar
Under Secretary (Personnel-II)

Ministry of Personnel, Public Grievance & Pensions

(Department of Personnel & Training)
F. No. 35034/7/97-Estt (D) Date:-8th February, 2002
OFFICE MEMORANDUM
Subject:- procedure to be observed by Departmental Promotion Committeess (DPCs)- No
supersession in ‗selection‘ promotion Revised Guidelines regarding.
The undersigned is directed to invite reference to the Department of Personnel and Training
(DoP&T) Office Memorandum (O.M.) No. 22011/5/86-Estt (D) dated March 10, 1989 and O.M. of
even number dated April 10, 1989 [as amended by O.M. No. 22011/5/91-Estt (D) dated March 27,
1997] which contain the instructions on the Departmental Promotion Committees (DPCs) and related
matters. In regard to the ‗selection‘ mode of promotion (‗selection-cum-seniority‘ and ‗selection by
merit‘), the aforesaid instructions prescribe the guidelines (as briefly discussed in paragraph 2 below)
for overall ‗grading‘ to be given by the DPC, ‗bench-mark‘ for assessment of performance and the
manner in which the ‗select panel‘ has to be arranged for promotions to various levels of post/grade.
2. Existing Guidelines
2.1 As per the existing (aforementioned) instruction, in promotion up to and excluding the level
in the pay-scale of Rs. 12,000-16,500 (excepting promotions to Group ‗A‘ posts/services
from the lower group), if the mode happens to be ‗selection-cum-seniority‘ then the bench-
mark prescribed is ‗good‘ and officers obtaining the said bench-mark are arranged in the
select panel in the order on the their seniority in the lower (feeder) grade. Thus there is no
supersession among those who meet the said bench-mark. Officers getting a grading lower
than the prescribed bench-mark (‗good‘) are not empanelled for promotion.
2.2 In the case of promotions from lower Groups to Group ‗A‘, while the mode of promotion
happens to be ‗selection by merit‘, the bench-mark prescribed is ‗good‘ and only those
officers who obtain the said bench-mark are promoted in the order of merit as per grading
obtained. Thus, officers getting as superior grading supersede those getting lower grading. In
other words, an officer graded as ‗outstanding‘ supersedes those graded as ‗very good‘ and
an officer graded as ‗very good‘ supersedes officers graded as ‗good‘. Officers obtaining the
same grading are arranged in the select panel in the order of their seniority in the lower
grade. Those who get a grading lower than the prescribed bench-mark (good‘) are not
empanelled for promotion.
2.3 In promotions to the level in the pay-scale of Rs. 12,000-16,500/- and above, while the mode
of promotion is ‗selection by merit‘, the bench-mark prescribed is ‗very good‘ and only
those officers who obtain the said benchmark are promoted in the order of merit as per the
grading obtained, officers getting superior grading supersedes those getting lower grading as
explained in paragraph 2.2 above. Officers obtaining the same grading are arranged in the
Compendium 318 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

select panel in the order of their seniority in the lower grade. Those who get a grading lower
than the prescribed bench-mark (very good‘) are not empanelled for promotion.
3. Revised Guidelines
The aforementioned guidelines which permit supersession in ‗selection promotion (selection
by merit‘) have been reviewed by the Government and after comprehensive/extensive
examination of relevant issues it has been decided that there should be no supersession in matter
of ‗selection‘ (merit) promotion at any level. In keeping with the said decision, the following
revised promotion norms/guidelines, in partial modification (to the extent relevant for the
purpose of these instructions) of all existing instructions on the subject (as referred to in
paragraph 1 above) are prescribed in the succeeding paragraphs for providing guidance to the
Departmental Promotion Committees (DPCs).
3.1 Mode of Promotion
In the case of ‗selection‘ (merit) promotion, the hitherto existing distinction in the
nomenclature (‗selection by merit‘ and ‗selection-cum-seniority‘) is dispensed with and the
mode of promotion to all such cases is rechristened as ‗selection‘ only. The element of
selectivity (higher or lower) shall be determined with reference to the relevant bench-mark
(‗very Good‖ or ‗Good‖) prescribed for promotion.
3.2 ‗Bench-mark‘ for promotion
The DPC shall determine the merit of those being assessed for promotion with reference to
the prescribed bench-mark and accordingly grade the officers as ‗fit‘ or ‗unfit‘ only. Only
those who are graded ‗fit‘ (i.e) who meet the prescribed bench-mark) by the DPC shall be
included and arranged in the select panel in order to their inter-se seniority in the feeder
grade. Those officers who are graded ‗unfit‘ (in terms of the prescribed bench-mark) by the
DPC shall not be included in the select panel. Thus, there shall be no supersession in
promotion among those who are graded ‗fit‘ (in terms of the prescribed bench-mark) by the
DPC
3.2.1 Although among those who meet the prescribed bench-mark, inter-se seniority of the
feeder grade shall remain intact, eligibility for promotion will no doubt be subject to
fulfillment of all the conditions laid down in the relevant Recruitment/Service Rules,
including the conditions that one should be the holder of the relevant feeder post on regular
basis and that he should have rendered the prescribed eligibility service in the feeder post.
3.2 Promotion to the revised pay-scale (grade) of Rs. 12,000-16,500 and above
(i) The mode of promotion, as indicated in paragraph 3.1 above, shall be ‗selection‘.
(ii) The bench-mark for promotion, as it is now, shall continue to be ‗very good‘. This will
ensure element of higher selectivity in comparison to selection promotions to the grades
lower than the aforesaid level where the bench-mark, as indicated in the following
paragraphs, shall be ‗good‘ only.
(iii) The DPC shall for promotions to said pay-scale (grade) and above, grade officers as ‗fit‘
or ‗unfit‘ only with reference to the bench-mark of ‗very good‘. Only those who are
graded as ‗fit‘ shall be included in the select panel prepared by the DPC in order of their
inter-se seniority in the feeder grade. Thus, as already explained in paragraph 3.2 above,
there shall be no supersession in promotion among those who are found ‗fit‘ by the DPC
in terms of the aforesaid prescribed bench-mark of ‗very good‘.
3.4 Promotion to the grades below the revised pay-scale (grade) of Rs. 12,000-16,500
(including promotions from lower Groups to Group ‗A‘ posts/grades/services)
(i) The mode of promotion, as indicated in paragraph 3.1 above, shall be ‗selection‘.
(ii) The bench-mark for promotion, as it is now, shall continue to be ‗good‘.
(iii) The DPC shall for promotions to posts/grades/services in the aforesaid categories, grade
officers as ‗fit‘ or ‗unfit‘ only with reference to the bench-mark of ‗good‘. Only those
who are graded as ‗fit‘ shall be included in the select panel prepared by the DPC in order
of their inter-se seniority in the feeder grade. Thus, as already explained in paragraph 3.2
Compendium 319 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

above, there shall be no supersession in promotion among those who are found ‗fit‘ by
the DPC in terms of the aforesaid prescribed bench-mark of ‗good‘.
3.4 Zone of consideration
The guidelines relating to the ‗zone of consideration‘ in its existing form (twice the number
of vacancies plus four) shall continue to have general application. However, in view of the
modifications in promotion norms indicated in paragraph 3.3 above, the following
stipulation [as is already applicable in the case of promotions below the revised pay-scale
(grade) of Rs. 12,000-16,500/- vide Dop&T O.M. No. 22011/8/98-Estt(D) dated
November,6, 1998] is also made in the regard to the zone of consideration for promotion to
the revised pay-scale (grade) of Rs. 12,000-16,500/- and above:
“While the zone of consideration would remain as already prescribed. The DPC, in the
aforesaid category of cases, may assess the suitablity of eligible employees in the zone
of consideration (in the descending order) for inclusion in the panel for promotion up to
a number which is considered sufficient against the number of vacancies. With regard to
the number of employees to be included in the panel, the DPC may also be required to
keep in view the instructions issued vide Department of Personnel and Training Office
Memorandum No. 22011/18/87-Estt(D) dated April 9, 1996 relating to norms for
preparing extended panel for promotion. In respect of the remaining employees, the
DPC may put a note in the minutes that “the assessment of the remaining employees in
the zone of consideration is considered not necessary as sufficient number of employees
with prescribed bench-mark have become available.”
4. Provisions of the paragraph 1 (vii) of the DoP & O.M. No. AB-14017/2/97-Estt(RR) dated May
25, 1998 stand modified in accordance with these revised instructions. In addition to this, if the
guidelines contained in this office Memorandum come in conflict with the provisions of any
other executive instructions (O.M.) issued by DoP&T on this subject, the same shall be taken to
be modified to the extent provided herein.
5. The instructions contained in this Office Memorandum shall come into force from the date of its
issue.
6. Ministries/Departments are requested to give wide circulation to these revised instructions for
general guidance in the matter so that immediate steps are taken to amend the Service
Rules/Recruitment Rules of various services/posts/grades so as to appropriately incorporate the
mode of promotion as ‗selection‘ (in accordance with these instructions) in place of ‗selection by
‗merit‘ and ‗selection-cum-seniority‘ (as was hitherto prescribed by the aforementioned O.M.
dated March 27, 1997) as the case may be. The powers to amend Service Rules/Recruitment
Rules in this regard are delegated to the Ministries/Departments. DoP&T need not be consulted
to carry out the required amendments.
Sd/-
Alok Saxena
Deputy Secretary to the Govt. of India
_______

Department of Personnel
No. 12/14/89-PER Date:- 20-12-2001
OFFICE MEMORANDUM
Subject:- Departmental Promotion Committee and related matters-consolidated instruction on.
Office Memorandum of even number dated 26-5-1999, stands withdrawn with immediate effect.
Consequent upon withdrawal of O.M. dated 26-5-1999, O. M. of even number dated 14-12-1995 is
restored with immediate effect. A copy of the O.M. dated 14-12-1995 is enclosed for ready reference.
Sd/-
D. M. Borkar
Under Secretary (Personnel)
______
Compendium 320 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 2/7/76-PER(Vol.II)(Part) Date:- 6th Oct., 2000
OFFICE MEMORANDUM
Read:- Order of even number dated 21-9-1995 and Addendum of even number
dated 25-10-1996.
In supersession of Orders cited above, the Departmental Selection Committee and Departmental
Promotion Committee for the Group ‗C‘ posts in respect of Departments (outside Secretariat)
indicated below is reconstituted as shown against them with immediate effect.
I For Group ‗C‘ posts of Superintendent (Outside Sectt.)
1. Secretary (GA)/ … Chairman
Special Secretary (GA)
2. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
3. Head of the Department to be … Member
Nominated by the Chairman
II Group ‗C‘ posts in the Departments Outside Secretariat where Head of Department has
been declared as ex-officio Additional Secretary/Joint Secretary to Government.
1. Head of Department who has been declared as … Chairman
ex-officio Joint Secretary/Addl. Secy. to Government.
2. Senior Officer of the Department preferably dealing … Member
with establishment/administrative matters not below
rank of Group ‗A‘ Officer as may be selected by the
Head of the Department. If no Group ‗A‘ Officer is
available in the Department, a Group ‗B‘ Officer as
selected by the Head of the Department.
3. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
III For all Group ‗C‘ posts (Outside Secretariat) with exception of Governor‘s Secretariat,
Raj Bhawan Dona Paula, Office of the Resident Commissioner and Goa Sadan, New
Delhi where Head of the Department is not an ex-officio Addl. Secretary/Joint
Secretary.
1. Head of Department … Chairman
2. Senior Officer of the Deptt. preferably dealing … Member
with establishment/administrative matters not below
rank of Group ‗A‘ Officer as may be selected by the
Head of the Deptt. If no Group ‗A‘ Officer is
available in the Department, a Group ‗B‘ Officer as
selected by the Head of the Department.
3. Joint Secretary/Under Secretary of Administrative … Member
Department.
By order and in the name of the Governor of Goa

Sd/-
D. C. Sahoo
Joint Secretary (Personnel)
______
Compendium 321 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 1/6/83-PER (Vol. II) Date:- 30-11-1999
CIRCULAR
Subject:- Recruitment to the post of L.D.C.- Clarification regarding typing test.
Ref.: Circular No. 1/6/83-PER(Vol. II) dt. 1/8/97
Attention is invited to the instructions contained in the circular referred to above wherein
Government had decided to hold typing test twice in a year in the second week of January and July for
the L.D.C. appointed within and Outside Secretariat without qualifying in the typing test held by the
Government.
The matter has been reviewed and after careful consideration and in supersession of the existing
instructions on the subject, it has been decided to allow the Departments to hold the typing test to
enable the L.D.C.‘s to draw their annual increment.
The L.D.C.s shall be able to draw their first annual increment only on passing the typing test. No
exemption from appearing at the typing test shall be granted and L.D.C.s not passing the typing test
shall not be allowed to draw their annual increments.
The Departments are requested to take note of the above instructions for necessary action.
Sd/-
G. J. Prabhudesai
Joint Secretary (Personnel)
_____

Department of Personnel
No. 12/14/89-PER Date:- 26-05-1999
CIRCULAR
Subject:- Departmental Promotion Committees and related matters-consolidated instruction.
Following instructions are hereby issued in partial modification of para 6.3.1. of the existing
instructions issued under Office Memorandum of even number dated 14-12-1995 for guidance and
compliance.
6.3.1 I- Selection-cum-seniority and Selection by merit
(i) Having regard to the levels of the posts to which promotions are to be made, the nature
and importance of duties attached to the posts, a bench-mark grade would be determined
for each category of posts.
For all Group ‗C‘, Group ‗B‘ and Group ‗A‘ posts (up to and excluding the level of Rs.
3,700-5,000)* the bench-mark would be ‗Good‘ and will be filled by the method of
selection-cum-seniority as indicated in sub-para (iii):
(ii) In respect of pots which are in the level of Rs. 3,700-5,000* and above, the bench-mark
grade should be ‗Very Good‘ and will be filled by the method of Selection by Merit as
indicated in sub-para (V).
(iii) Each Departmental Promotion Committee while considering the suitability of officers
for promotion to posts for which the bench-mark has been determined as ‗Good‘ would
grade the Officers as ‗Good‘ , ‗Average‘ and ‗Unfit‘ only. Only those officers who
obtain the grading of ‗Good‘ will be included in the panel in the order of their seniority
in the lower grade subject to availability of vacancies.
(iv) Notwithstanding the provisions mentioned above in the case of promotion made for
induction to Group ‗A‘ posts/services from lower groups, while the bench-mark would
continue to be ‗Good‘ the Departmental Promotion Committee shall grade the officers
as ‗Outstanding‘, ‗Very Good; ‗Average‘ and ‗unfit‘ as the case may be and the officers
will be arranged according to the grading obtained placing the ‗Outstanding‘ Officers on
Compendium 322 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

top followed by those graded as ‗Very Good‘ and so on in the select panel up to the
number of vacancies, with the officers having the same grading maintaining their inter
se-seniority in the feeder grade.
SELECTION BY MERIT
(v) In respect of services/posts for which the bench-mark has been determined to be ‗Very
good‘ each D.P.C., would grade the officers as ‗Outstanding‘, ‗Very Good‘, ‗Good‘
‗Average‘ and ‗Unfit‘ as the case may be. However, only those officers who are graded
as ‗Very Good‘ and above will be included in the select panel, by placing the Officers
graded as ‗Outstanding‘ on top followed by those graded as ‗Very good‘ subject to
availability of vacancies, with the officers with the same grading maintaining their inter
se-seniority in the feeder grade.
(vi) Appointments from the panel shall be made in the order of names appearing in the
panel for promotion.
(vii) Where sufficient number of officers with the required bench-mark grade are not
available within the zone of consideration, officers with the required bench-mark will be
placed on the panel and for the unfilled vacancies, the appointing authority should hold
a fresh D.P.C. by considering the required number of officers beyond the original zone
of consideration.
2. Further, following modification are made in the provision of this Department‘s O.M. of even
number dated 26-9-1990.
1. Para I (a): the word ‗Selection‘ may be replaced by the word ‗Selection-cum-Seniority‘
and ‗Selection by Merit‘.
2. Para 2.2: the word ‗Selection‘ wherever appearing may be substituted by the word
‗Selection-cum-Seniority‘ and ‗Selection by Merit‘.
3. Para 5: the word ‗Selection‘ appearing in line 7 of this para may be substituted by the
word ‗Selection-cum-Seniority‘ and ‗Selection by Merit‘.
4. Para 6.1.1: the word ‗Selection‘ appearing in line 1, may be substituted by the words
‗Selection-cum-Seniority‘ and ‗Selection by Merit‘.
5. Para 6.3.2(i): the word ‗Selection‘ appearing in line 1 of the above paragraph may be
substituted by the words ‗Selection-cum-Seniority‘ and ‗Selection by Merit‘.
6. Para 6.3.2(ii) 6.3.2.(iii): the word ‗Selection‘ appearing in line 1 of the above two
paragraphs may be substituted by the words ‗Selection-cum-Seniority‘.
3. These instructions will take effect from the date of issue of this Office Memorandum.
(*Pre-revised)
Sd/-
G. J. Prabhudesai
Joint Secretary (Personnel)
______

Department of Personnel
No. 2/38/75-(A) PER/Vol. II Date:- 07-04-1998
OFFICE MEMORANDUM
The scheme of confirmation has been extended to the employees of this Government with effect
from 1-1-1989, vide O.M. of even number dated 15-12-1988 (copy attached). In the said O.M. it has
been contemplated that confirmation will be done only once in the service of an official and it will be
in the entry grade. Confirmation is also delinked from the availability of permanent vacancy in the
grade. As per procedure laid down therein, the appointee to a post should satisfactorily complete the
Compendium 323 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

probation. The case will then be placed before Departmental Promotion Committee for confirmation.
Thereafter, specific order of confirmation is required to be issued when the case is clear from all
angles.
It is noticed that appointing authorities have not issued such orders of confirmation in respect of
recruitment made after 1-1-1989. In some cases mere orders are issued regarding satisfactory
completion of period of probation. In the absence of such orders, Directorate of Accounts will not be
in a position to extend the benefits available in respect of permanent employees to such employees in
the matter of advance etc.
It is, therefore, impressed upon all the appointing authorities that they should strictly adhere to the
procedure laid down in the O.M. dated 15-12-1988 and take up the confirmation cases of all the
employees recruited after 1-1-1989.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
_____
Department of Personnel
No. 12/14/89-PER(Part) Date:- 29-01-1998
OFFICE MEMORANDUM
In terms of F.R. 22(I)(a)(i), in all cases except in cases of appointment on deputation to an ex-cadre
post or to a post on ad-hoc basis, the Government servant subject to the fulfillment of the eligibility
conditions as prescribed in the relevant recruitment rules, on his appointment to another post carrying
duties and responsibilities of greater importance than those attaching to the post held by him, has an
option from the date of promotion or appointment as the case may be, to have the pay fixed under this
rule from the date of such promotion or appointment or to have the pay fixed initially at the stage on a
time scale of the new post above the pay in the lower grade or post from which he is promoted on
regular basis, which may be re-fixed in accordance with this rule on the date of accrual of next
increment in the scale of lower grade or post. In the order of promotion or appointment a clause to this
effect is required to be incorporated. Instances have, however, come to the notice of this Department
where the Heads of Departments etc., have failed to incorporate such a clause in the promotion or
appointment order resulting in the request from the promoted officials, at a subsequent stage for
condonation of delay in exercise of option for fixation of pay.
2. It is, therefore, reiterated that in the order of promotion/appointment covered by F.R. 22(I)(a)(i) a
clause should invariably be incorporated to this effect with a view to avoiding undue hardship to
the officials as well as unnecessary references to this Department.
3. All Heads of Departments are requested to bring these instruction to the notice of all concerned
for guidance and strict compliance.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Personnel
No. 2/7/76-PER (Vol. III)/(Part) Date:- 11th December, 1997
ORDER
Read:- Order No. 2/7/76-PER (Vol. III) (Part) dated 18-9-1997.

In partial modification of the above, Government order the Departmental Selection Committee and
Departmental promotion Committee for Group ‗C‘ & ‗D‘ posts in Government Colleges shall be as
follows:-
Compendium 324 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(i) Principal … Chairman

(ii) Senior Faculty Member to be nominated by the … Member
Principal
(iii) Joint Secretary (Personnel) … Member
By order and in the name of the
Governor of Goa
Sd/-
D. M. Borkar
Joint Secretary (Personnel)
______
Department of Personnel
No. 2/7/76-PER (Vol. III) (Part) Date:- 18/09/1997
ORDER
The Departmental Selection Committee and Departmental Promotion Committee for Group ‗C‘ &
‗D‘ posts in respect of Department indicated below is constituted as shown against them with
immediate effect.
A - Government Colleges:-
1)Goa College of Architecture, Miramar.
2)Government College, Sankhelim, Goa.
3)Government College, Pernem, Goa.
4)Government College, Quepem, Goa.
5)Government College, Khandola, Marcela, Goa.
6)Goa College of Home Science, Panaji.
7)Goa College of Art, Panaji.
8)Goa College of Music, Panaji.
i) Principal — Chairman
ii) Senior most Faculty Member — Member
iii) Joint Secretary (Personnel) — Member
B - Directorate of Vigilance
i) Director of Vigilance — Chairman
ii) Deputy Director (Vigilance) — Member
iii) Joint Secretary (Personnel) — Member
By order and in the name of the
Governor of Goa

Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Personnel
No. 1/6/83-PER (Vol. II) Date:- 01-08-1997
CIRCULAR
Subject:- Recruitment to the post of Lower Division Clerk.

Vide circular of even number dated 2-7-1997, instructions have been issued that passing the typing
test need not be a pre-requisite for appointment to the post of Lower Division. However, the
Compendium 325 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

candidates sponsored by the Employment Exchange was required to be subjected to a written test to
assess their suitability for appointment to the post of Lower Division Clerk. A model test paper
appended to the circular may be used to devise the question paper for such a test. Hence immediately
on getting names from the Employment Exchange, Heads of Department are required to arrange a
screening test for the candidates and selection has to be made on the basis of the performance in the
test. Further, since Lower Division Clerks who have not qualified in the typing test at the time of the
recruitment, can earn their increments only after passing the typing test. Government has decided to
hold typing tests twice in a year in the second week of January and July for the Lower Division Clerks
appointed within or outside Secretariat without qualifying in a typing test held by the Government.
The typing tests for such Lower Division Clerks will be held by Personnel Department, Secretariat.
Applications from all the Lower Division Clerks desiring to appear for the typing test should reach the
Personnel Department by November/May end every year. The Lower Division Clerks shall be able to
draw their first annual increment only on passing the typing test. No exemption from appearing at the
typing test will be granted and Lower Division Clerks not passing the typing test will not be allowed
to draw their increments.
The above instructions should be followed scrupulously.

Sd/-
G. J. Prabhudesai
Joint Secretary (Personnel)
______
Department of Personnel
No. 1/6/83-PER (Vol. II) Date:- 02-07-1997
CIRCULAR
Subject:- Recruitment to the post of Lower Division Clerk Clarification on regarding typing test.

Ref:- Circular No. i) 1-6-83-PER(Vol. II) dated 21-8-1996 and (ii) dated 26-11-1996.

Attention is invited to the Recruitment Rules for the post of Lower Division Clerk published in the
Official Gazette as amended from time to time wherein the requirements of passing of typing test is
essential for appointment of candidates to the post of Lower Division Clerk by direct recruitment.
The matter has been reviewed and after careful consideration and in supersession of the existing
instructions on the subject it has been decided that the passing of the typing test should not be a pre-
requisite for appointment as Lower Division Clerk. Instead, an objective type of screening test should
be held to assess the merit of the candidates.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Personnel
No. 1/6/83-PER (Vol. II) Date:- 26th November, 1996
CIRCULAR
Attention is invited to this Department‘s circular of even number dated 21-8-1996 wherein it was
clarified that the typing test is a pre-requisite based on essential qualifications..
2. It has come to the notice of the Government that strict enforcement of this condition may keep
away candidates from rural parts of the State as they may not be well exposed to the facilities for
practice of typing.
Compendium 326 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

3. It is therefore felt that if sufficient number of candidates do not qualify the typing test, candidates
securing lower marks in typing can be considered for appointment, provided they give an
undertaking that they would appear, at the typing test within one year of their appointment as
Lower Division Clerk and if they fail to qalify in the test their services will stand terminated
forthwith.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
_______
Department of Personnel
No. 2/7/76-PER (Vol. III) (Part) Date:- 25-10-1996
ADDENDUM
Read:- Order No. 2/7/76-PER(Vol.III) (Part) dated 21-12-1995.
The sub-title of Departmental Selection Committee/Department Promotion Committee at serial No.
II of Order dated cited above may be read as follows:-
―II- Group ‗C‘ posts in the Office of Registrar of Co-operative Societies, Office of the Director of
Panchayats and all other offices where Head of Department has been declared as ex-officio Additional
Secretary/Joint Secretary/Under Secretary to Government‖..
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
_____

Department of Personnel
No.12/14/89-PER Dated: 21/08/1996
OFFICE MEMORANDUM
Sub : Departmental Promotion Committee and related matters –
Consolidated instructions on -

Following instructions are hereby issued in partial modifications of para 6.1.1 of the existing
instructions issued under Office Memorandum No. 12/14/89-PER dated 26th September, 1990 for
guidance and compliance.
6.1.1 Where promotions are to be made by selection method as prescribed in the Recruitment Rules,
the Departmental Promotion Committee shall for the purpose of determining the number of officers
who will be considered from out of those eligible officers in the feeder grade(s), restrict the field of
choice as under with reference to the number of clear regular vacancies proposed to be filled in the
year:
No. of Vacancies No. of officers to be considered
1 5
2 8
3 10
4 12
5 and above Twice the number of vacancies + 4

Sd/-
(S.S. Keshkamat)
Jt. Secretary (Personnel)
______
Compendium 327 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 1/6/83-PER (Vol. II) Date:- 21-08-1996
CIRCULAR
Subject:- Recruitment to the grade of Lower Division Clerk-Clarification regarding typing test.
Attention is invited to the Recruitment Rules for the post of L.D.C. published in the Government
Gazette No. 8 Series I dated 23-5-1996 wherein the requirement at (ii) in Col. 7 of the schedule
appended thereto is stipulated as ―Essential Qualifications‖ and to the Circular No. 2/8/74-
PER(Vol.II) dated 28-10-80 wherein it is clarified that though typewriting is considered essential for
appointment to the post of L.D.C., it should not be insisted upon but person appointed as L.D.C.
should not be allowed to draw the increment in the pay scale nor they will be entitled for confirmation
till they acquire the prescribed speed of 30 words per minute in typewriting.
2. After careful consideration of the matter and to be in conformity with the guidelines issued by the
Government of India for recruitment of L.D.C.‘s through the Staff Selection Commission, it has
been decided that the typing test should be a pre-requisite based on Essential Qualifications. A
Screening test should be conducted by every department making direct recruitment to the post of
L.D.C. and only those who qualify with minimum speed stipulated in the Recruitment Rules
should be subjected to oral interview. A Senior Stenographer from any department, other than the
one which is recruiting the L.D.C.s could be entrusted with the task.
3. The above instructions should be noted for strict compliance.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
_______
Department of Personnel
No. 2/4/96-PER Date:- 26th March, 1996
OFFICE MEMORANDUM
Subject:- Appointment on adhoc basis …………… Regularization of
It has been observed that some proposals have been sent to the Goa Public Service Commission for
considering promotions with retrospective effect. This is against the general policy of the
Government. Hence, all the Secretaries to the Government and Head of Departments are advised
neither to consider any proposal for promotions with retrospective effect not refer any such proposal
to the Goa Public Service Commission.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
______

Department of Personnel
No. 2/7/76-PER(Vol. III) (Part) Date:- 21st December, 1995
ORDER
In supersession of all orders issued, the Departmental Selection Committee and Departmental
Promotion Committee for the Group ‗C‘ posts in respect of Departments (outside Secretariat)
indicated below is reconstituted as shown against them with immediate effect.
I For Group ‗C‘ posts of Superintendent (Outside Secretariate)
1. Secretary (GA)/ … Chairman
Special Secretary (GA)
2. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
Compendium 328 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

3. Head of the Department to be … Member

Nominated by the Chairman
II For Group ‗C‘ posts in the Office Registrar of Co-operative Societies, Officer of Director
of Panchayats and all other offices where Head of Department has been declared as ex-
officio Joint Secretary to Government.
1. Head of Department who has been declared as … Chairman
ex-officio Joint Secretary to Government.
2. Next Senior most Officer in the Department … Member
3. Joint Secretary (Per.)/ … Member
Under Secretary (Per.)
III For all Group ‗C‘ posts (Outside Secretariat) with exception of Governor‘s Secretariat,
Raj Bhawan Dona Paula, Office of the Resident Commissioner and Goa Sadan, New
Delhi.
1. Head of Department … Chairman
2. Seniormost Officer in the Department … Member
3. Joint Secretary/Under Secretary of Administration … Member
Department.
By order and in the name of the
Governor of Goa
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
_____
Department of Personnel
No. 12/14/89-PER Date:- 14th December, 1995
OFFICE MEMORANDUM
Subject:- Department Promotion Committee and related matters- consolidated instructions on
Following instructions are hereby issued in partial modification of para 6.3.1 of the existing
instructions issued under office memorandum No. 12/14/89-PER dated 26th September, 1990 for
guidance and compliance.
6.3.1. The list of candidates considered by the DPC and the overall grading assigned to each
candidate, would form the basis for preparation of the panel for promotion by the DPC. The following
principles should be observed on the preparation of the panel.
(i) For all Group ‗C‘ Group ‗B‘ and Group ‗A‘ posts upto (and excluding) the level of Rs. 3700-
5000, the bench mark would be ―Good‖. All officers whose overall grading is equal to or better
than the bench mark should be included in the panel for promotion to the extent of the number of
vacancies. However, officers graded as ―Outstanding‖ would rank enblock senior to those who
are graded as ―Very Good‖ and Officers graded as ―Very Good‖ would rank, enblock senior to
those who are graded as ―Good‖ maintaining their inter-se seniority in the feeder grade.
(ii) In respect of all posts which are in the level of Rs. 3700-5000 and above, the bench mark grade
should be ―Very Good‖. However, Officers who are graded as ―Outstanding‖ would rank
enblock senior to those who are graded as ―Very Good‖ and placed in the select panel
accordingly, upto the number of vacancies, officers with the same grading maintaining their
inter-se seniority in the feeder post.
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
_____
Compendium 329 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 2/7/76-PER (Vol. III) (Part) Date:- 30th September, 1993
NOTIFICATION
Whereas under Government order No. 2/7/76-PER/Vol.III dated 2-12-1988, Government had
constituted Department Promotion Committee for promotion to Group ‗B‘ posts in various
Departments under Government of Goa;
And Whereas under Government Notification No. 2/7/76-PER(Vol. III) (B) dated 24-4-1990 the
Government in consultation with the Goa Public Service Commission amended the Recruitment Rules
of all Group ‗B‘ posts in various Departments under Government of Goa thereby substituting the
Group ‗B‘ D.P.C. for existing entry under Column 12 in the Scheduled annexed to the said Rules;
And whereas during the intervening period from 2-12-88 to 24-4-1990, on the recommendation of
the D.P.C. constituted under Government order dated 2-12-1988, regular promotions to various Group
‗B‘ posts in the Departments under Government of Goa, were made without consultation with the
Commission.;
Now, therefore, the Government is pleased to order that all the promotions of Group ‗B‘ Officers
made in various Departments during the period from 2-12-1988 to 24-4-1990, on the recommendation
of the D.P.C. as constituted vide order dated 2-12-1988 cited above, excepting those made on ad-hoc
basis, shall be deemed to be regular for all purposes.
This issues in consultation with Goa Public Service Commission vide their letter No.
COM/II/13/54(1)/88 dated 26th August, 1993.
By order and in the name of the
Governor of Goa

Sd/-
S. S. Keshkamat
Under Secretary (Personnel)
_______
Department of Personnel
No. 2-33-75-PER Date:- 24th February, 1993
OFFICE MEMORANDUM
The Government of India, Ministry of Personnel, Public Grievances & Pensions, (Department of
Personnel & Training), New Delhi Office Memorandum No. 20011/5/90-Estt (D) dated 4-11-92 along
with its enclosures is reproduced below and circulated for guidance and compliance to:-
1. All Heads of Departments/Officers.
2. All Departments in the Secretariat.
Sd/-
G. J. Prabhudessai
Under Secretary (Personnel)

Ministry of Personnel, P. G. & Pensions,

Department of Personnel & Training
No. 20011/5/90-Estt (D) Date:- 4th November, 1992
OFFICE MEMORANDUM
Subject:- Delinking seniority from confirmation.
The seniority of Government servants is determined in accordance with the general principles of
seniority contained in MHA O.M. No. 9/11/55-RPS dated 22-12-59 (copy enclosed). One of the basic
principles enunciated in the said OM is that Seniority follows confirmation and consequently
permanent officers in each grade shall rank senior to those who are officiating in that grade.
Compendium 330 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

2. This principles has been coming under judicial scrutiny in a number of cases in the past; the last
important judgment being the one delivered by the Supreme Court on 2-5-90 (JT-1990 (2) SC-
246) in the case of class II Direct Recruits Engineering Officers Association v/s. State of
Maharashtra. In para 47(A) of the said judgment the Supreme Court has held that once an
incumbent is appointed to a post according to rule, his seniority has to be counted from the date
of his appointment and not according to the date of his confirmation.
3. The general principle of seniority mentioned above has been examined in the light of the judicial
pronouncement referred to above and it has been decided that seniority may be delinked from
confirmation as per the directive of the Supreme Court in Para 47(A) of its judgment dated 2-5-
90. Accordingly in modification of the general principle 5(i) contained MHA (now DOPT) O.M.
No. 9/11p55-RPS dated 22-12-59 and Para 2.3. of this Department O.M. dt. 3-7-86 (copy
enclosed) it has been decided that seniority of a person regularly appointed to a post according to
rule would be determined by the order of merit indicated at the time of initial appointment and
not according to the date of his confirmation.
4. These orders shall take effect from the date of issue of this Office Memorandum. Seniority
already determined according to the existing principles on the date of issue of these orders will
not be reopened even if in some cases seniority has already been challenged or is in dispute and
it will continue to be determined on the basis of the principles already existing prior to the date
of issue of these orders.
5. All Ministries/Departments etc. are requested to bring these instructions to the notice of all
concerned for guidance and compliance.
Sd/-
Y. G. Parande
Director
Department of Home Affairs
No. 9/11/55-RPS Date:- 22nd December, 1959
OFFICE MEMORANDUM
Subject:- General Principles for Determining Seniority of various categories of Persons
Employed in Central Services.
As the Ministries of the Government are aware instructions have been from time to time regarding
the principles to be observed in and the method of determining seniority vide office memorandum
cited below:
(i) Office Memorandum No. 30/44/48-Apptts., dated the 22nd June, 1949.
(ii) Office Memorandum No. 65/28/49-DGS(Apptts.) office 3rd February, 1950 and
other subsequent Office Memorandum regarding fixation of seniority of ex-
employees of the Government of Burma.
(iii) Office Memorandum No. 31/223/50-DGS dated the 27th April, 1951 and other
subsequent Office displace Government servants.
(iv) Office Memorandum No. 9/59/56-RPS dt. 4-8-1956.
The instructions contained in this Ministries Office Memorandum No. 30/44/43-Apptts., dated the
22nd June, 1949, were issued in order to safeguard the interests of displaced Govt. servants appointed
to the Central Services after partition. As it was not possible to regulate the seniority of only displaced
Government servants by giving them credit for previous service the instructions were made applicable
to all categories of persons appointed to Central Services. The principles contained in the 22nd June,
1949 orders were extended to.
(i) Ex-Government servants of Burma appointed to Central Service; and
(ii) The employees of former part ‗B‘ States taken over to the centre as a result of Federal
Financial Integration.
Compendium 331 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

The instructions contained in this Ministry‘s Office Memorandum No. 30/10/49-CS dated 31st
March, 1950, and No. 32/49/CS© dated 20th September, 1952 similarly regulate Central Services.
2. The question has been raised whether it is necessary to continue to apply the instructions
contained in the Office Memorandum cited above. Displaced Government servants have by and
large been absorbed in the various Central Services and their seniority has been fixed with
reference to the previous service rendered by them. Similarly, the seniority of ex-employees of the
Government of Burma and Part ‗B‘ States as well as of candidates with war service has already
been determined in accordance with the instructions cited above. As the specific objects
underlying the instructions cited above been achieved, there is no longer any reason to apply these
instructions in preference to the normal principles for determination of seniority. It has therefore
been decided in consultation with the UPSC that, hereafter the seniority of all persons appointed
to the various Central Services after the date of these instructions should be determined in
accordance with the General Principles annexed hereto.
3. The instructions contained in the various Memorandum cited in para 1 above are hereby cancelled
except in regard to determination of seniority of persons appointed to the various Central Services
prior to the date of this Office Memorandum. The revised General Principles embodied in the
Annexure will not apply with retrospective effect, but will come into force with effect from the
date of issue of these orders, unless a different date in respect of any particular service/grade from
which these revised principles are to be adopted for purpose of determining seniority has already
been of is hereafter agreed to by this Ministry.
Sd/-
V. Viswanathan
Special Secretary, Govt. of India
Annexure
General Principles for Determination of Seniority in the Central Services.
1. (i) These principles shall apply to the determination of seniority in Central Civil Services and
Civil posts except such services and posts for which separate principles have already been
issued for may be issued hereafter by government.
Ministries or Departments which have made separate rules or issued instructions on the basis
of instructions contained in the Ministry of Home Affairs. O.M. No. 30-44-48-Appts. dated
the 22nd June 1949 are requested to consider modification of those rules or instructions on
the basis of those general principles. However, whenever, it is considered necessary to
follow principles different from those laid down in this Memorandum, a specific reference
should be made to the Ministry of Home Affairs will consult the UPSC. As regards
individual cases, the Ministry of Home Affairs will decide the cases on which the advice of
the Commission should be obtained.
(ii) Not withstanding anything contained in these General Principles, the seniority of persons
belonging to the following categories will, on their appointment to a Central Civil Service,
or a Civil Posts, continue to be determined by the instructions noted against each such
category.
(a) Ex-Government servants penalized for their M.H.A. OM No. 6/4/52-S&NG
Patriotic activities dated 29-5-57
(b) Central Government employees discharged O.M. No. 37/1/52-DGS dated 10-7-54
on Account of afflication with T.B. Pleurisy (subsequently extended to Ex-
or Leprosy. Pleurisy/Leprosy patitents vide OM. No.
13-4-56-RPS dated 29-9-56 and 13-4-57-
RPS dated 14-7-58.
(c) Permanent displaced Government servants O.M. No. 30/44/48-Appts. Dated 22-6-49
Nominated by the Transfer Bureau to purely
temporary Organizations, who consequent on
their retrenchment, were absorbed in other offices.
Compendium 332 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

2. Subject to the provision of para 3 below, persons appointed in a substantive or officiating capacity
to a grade prior to the issue of these general principles shall retain the relative seniority already
assigned to them or such seniority as may hereafter be assigned to them under the existing orders
applicable to their cases and shall en-bloc be senior to all others in that grade.
Explanation:- For the purpose of these principles (a) persons who are confirmed
retrospectively with effect from a date earlier than the issue of these general principles
substantively vacant in a grade prior to the issue of these general principles, shall in a prior to the
issue of these general principles, shall be considered to be permanent officers of the grade.
3. Subject to the provision of para 4 below, permanent officers of each grade shall be ranked senior
to persons who are officiating in that grade.
4. Direct Recruits:
Notwithstanding the provisions of para 3 above, the relative seniority of all direct recruits shall be
determined by the order of merit in which they are selected for such appointment on the
recommendations of the U.P.S.C. or other selecting authority persons appointed as a result of
subsequent selection.
(i) Provided that where persons recruited initially on a temporary basis are confirmed
subsequently in an order different from the order merit indicated at the time of their
appointment, seniority shall follow the order of confirmation and not the original order of
merit.
5. Promotees:
(i) The relative seniority of persons promoted to the various grades shall be determined on the
order of their selection for such promotion.
Provide that where persons promoted initially on a temporary basis are confirmed
subsequently in an order different from the order of merit indicated at the time of their
promotion, seniority shall follow the order of confirmation and not the original order of
merit.
(ii) Where promotions to a grade are made from more than one grade, the eligible persons shall
be arranged in separate lists in the order of their relative seniority in their respective grades .
Hereafter, the Departmental Promotion Committee shall select persons for promotion from
each list upto the prescribed quota and arrange all the candidates selected from different lists
in a consolidated order of merit which will determine the seniority of the persons on
promotion to the higher grade.
Note:- Separate quotas for promotion have not already been prescribe in the relevant
recruitment rules, the Ministries/Departments may do so now, in consultation with the
Commission wherever necessary.
6. Relative Seniority of Direct Recruits and Promotees:
The relative seniority of direct recruits and of promotees shall be determined according to the
rotation of vacancies between direct recruits and promotees which shall be based on the quotas of
vacancies reserved for direct recruitment and promotion respectively in the recruitment rules.
7. Transferees:
(i) The relative seniority of persons appointed by transfer to a Central Service from the
Subordinate offices of the Central Government or other Departments of the Central or State
Governments shall be determined in accordance with the order of their selection for such
transfer.
(ii) Where such transfers are effected against specific quotas prescribed in the recruitment rules
therefore, the relative seniority of such transferees vis-avis direct recruits and promotes shall
be determined according to the rotation of vacancies which shall be based on the quotas
reserved for transfer direct recruitment and promotion respectively in the recruitment rules.
(iii) Where a person is appointed by transfer in accordance with a provision in the recruitment
rules providing for such transfer in the event of non-availability of a suitable candidate by
Compendium 333 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

direct recruitment or promotees, as the case may be, for the purpose of Para 6 above. He shall
be ranked below all direct recruits or promotees, as the case may be, selected on the same
occasion.
8. Persons appointed on ad-hoc basis to a grade without consultation with the UPSC under
Regulation 4 of the U.P.S.C. (Exemption from Consultation) Regulations, 1958 are to be replaced
by persons approved for regular appointment by direct recruitment, promotion or transfer, as the
case may be. Until they are replaced, such persons will be shown be shown in the order of their
ad-hoc appointments and below all persons regularly appointed to the grade.
Explanators Memorandum
General Principle 4: The Union Public Service Commission invariably indicate the order of
preference at the time of selection and it will not, therefore, be difficult to be determine the relative
seniority of persons recruited through the Commission. In order to obviate difficulties in determining
the relative seniority of direct recruits recruited otherwise through the U.P.S.C., the selecting authority
should indicate the order of merit at the time of selection.
General Principle 5(i): Where promotions are made on the basis of selection by a D.P.C., the
seniority of such promotees shall be in the order in which they are recommended for such promotion
by the Committee. Where promotion are made on the basis of seniority subject to the rejection of the
unfit, the seniority of persons considered fit for promotion at the same time shall be the same as the
relative seniority in the lower grade from which they are promoted. Where, however, a person is
considered as unfit for promotion and is superseded by a junior, such persons shall not if he is
subsequently found suitable and promoted, take seniority in the higher grade over the junior persons
who had superseded him.
General Principle 5(ii): Illustration: Where 75% of the vacancies in the grade of Head Clerk are
reserved for promotion from the grade of Upper Division Clerk and 25% from the grade of store-
Keeper the eligible, upper division clerks and store-keepers shall be arranged in separate lists with
reference to their relative seniority in those, grades. The D.P.C. will make selection of three
candidates from the list of U.D.C. and from the list of store-keepers. Thereafter, the selected persons
from each shall be arranged in a single list in a consolidated order of merit assessed by the D.P.C.
which will determine the seniority of the persons on promotion to the higher grade.
General Principles 6: A roster should be maintained based on the reservation for direct
recruitment and promotion in the recruitment rules. Where the reservation for each method is 50% the
roster will run as follows:-
1) Promotion, (2) Direct recruitment, (3) Promotion, (4) Direct recruitment and so on. Appointment
should be made in accordance with this roster and seniority determined accordingly.
Illustration: Where 75% of the vacancies are reserved for promotion and 25% for direct
recruitment, each direct recruit shall be ranked in seniority below 3 Promotees. Where the quotas are
50% each, every direct recruit shall be ranked below a promotee. If for any reason, a direct recruit or a
promotee ceases to hold the appointment in the grade, the seniority list shall not be re-arranged merely
for the purpose of ensuring the promotion referred to above.
General Principle 7(i) the Principles laid down in Para 7(i) will not present any difficulty where
recruitment by transfer is made singly and at intervals but it will be found wanting in cases where two
or more persons are selected, from different sources on the same occasion and the selection is spread
over a number of days. It will, therefore, be necessary for the authorities responsible for approving
appointments by transfer to indicate the inter se order of merit of the selected persons in such cases.
General Principles: While the seniority of persons appointed on ad-hoc basis will be determined
as indicated in Para ‗B‘ of the Annexure, the seniority list should clearly show that such persons are
not eligible for promotion of confirmation.
Compendium 334 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Ministry of Personnel, Public Grievances & Pensions,

Department of Personnel & Training
No. 35014/2/80-Estt (D) Date:- 7th February, 1986
OFFICE MEMORANDUM
Subject:- General Principles for determining the seniority of various categories of persons
employed in Central Services.
As the Ministry of Finance etc. are aware, the General Principles for determination of seniority in
the Central Services are contained in the Annexure to Ministry of Home Affairs O.M. No. 9/11/55-
RPS dated 22nd December, 1959. According to Paragraph-6 of the said Annexure, the relative
seniority of direct recruits and promotees shall be determined according to rotation of vacancies
between the direct recruits and the promotees, which will be based on the quota of vacancies reserved
for direct recruitment and promotion respectively in the recruitment rules. In the Explanatory
Memorandum to these principles, it has been stated the roster is required to be maintained based on
the reservation of vacancies for direct recruitment and promotion in the recruitment rules. Thus where
appointment to a grade is to be made 50% by direct recruitment and 50% by promotion from a lower
grade, the inter-se seniority of direct recruits and promotion is determined on 1:1 basis
2. While the above mentioned principles was working satisfactory in cases where direct
recruitment and promotion kept pace with each other and recruitment could also be made to the
full extent of the quotas as prescribed, in cases where there was delay in direct recruitment or
promotion, or where enough number of direct recruits or promotees did not become available,
there was difficulty in determining seniority. In such cases, the practice followed at present is
that the slots meant for direct recruits or promotees, which could not be filled up, were left
vacant, and when direct recruits or promotees became available through later examinations or
selections, such persons occupied the vacant slots, thereby became senior to persons who were
already working in the grade on regular basis. In some cases, where there was short-fall direct
recruitment in two or more consecutive years, this resulted in direct recruits of later years taking
seniority over some of the promotees with fairly long years of regular service already to their
credit. This matter had also come up for consideration in various Courts cases both before the
High Courts and the Supreme Court and in several cases the relevant judgment had brought out
the inappropriateness of direct recruits of later years becoming senior to promotes of later years
becoming senior to promotees with long years of service.
3. This matter, which was also discussed in the National Council has been engaging the attention of
the Government for quite some time and it has been decided that in future, while the principle of
rotation of quotas will still be followed for determining the inter-se seniority of direct recruits
and promotees the present practice of keeping vacant slots for being filled up by direct recruits
of later years, thereby giving them unintended seniority over promotees who are already in
position, would be dispensed with. Thus, if adequate number of direct recruits do not become
available in any particular year, rotation of quotas for purpose of determining seniority would
take place only to the extent of the available direct recruits and the promotees. In other words, to
the extent direct recruits are not available, the promotees will be bunched together at the bottom
of the seniority list, below the last position upto which it is possible to determine seniority, on
the basis of rotation of quotas with reference to the actual number of direct recruits who become
available. The unfilled direct recruitment quota vacancies would, however, be carried forward
and added to the corresponding direct recruitment vacancies of the next year (and to subsequent
years where necessary) for taking action for direct recruitment for the total number according to
the usual practice. Thereafter, in that year while seniority will be determined between direct
recruits and promotees, to the extent of the number of vacancies for direct recruits and
promotees as determined according to the quota for that year, the additional direct recruits
selected against the carried forward vacancies of the previous year would be placed en-bloc
below the last promotee (or direct recruits as the case may be) in the seniority list based on the
rotation of vacancies for that year. The same principle holds good in determining seniority in the
Compendium 335 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

event of carry forward, if any, of direct recruitment or promotion quota vacancies (as the case
may be) in the subsequent years.
Illustration: Where the recruitment rules provide 50% of the vacancies in a grade to be filled by
promotion and the remaining 50% by direct recruitment, and assuming there are 10 vacancies in
the grade arising in each of the years 1986 and 1987 and that 2 vacancies intended for direct
recruitment remained unfilled during 1986 and they would filled during 1987, the seniority
position of the promotees and direct recruits of these two years will be as under:
1986 1987
1. P1 9. P1
2. D1 10. D1
3. P2 11. P2
4. D2 12. D2
5. P3 13. P2
6. D3 14. D3
7. P4 15. P4
8. P5 16. P4
17. P5
18. D5
19. D6
20. D7
4. In order to help the appointing authorities in determining the number of vacancies to be filled
during a year under each of the methods of recruitment prescribed, a vacancy Registrar giving a
running account of the vacancies arising and being filled from year to year may be maintained in
the proforma enclosed.
5. With a view to curbing any tendency of under reporting suppressing the vacancies to be notified
to the concerned authorities for direct recruitment, it is clarified that promotees will be treated as
regular only to the extent to which direct recruitment vacancies are reported to the recruiting
authorities on the basis of the quotas prescribed in the relevant recruitment rules. Excess
promotees, if any exceeding the share falling to the promotion quota based on the corresponding
figure notified for direct recruitment would be treated only as ad-hoc promotees.
6. The General Principles of seniority issued on 22nd December, 1959 referred to above, may be
deemed to have been modified to that extent.
7. These orders shall take effect from 1st March, 1986. Seniority already determined in accordance
with the existing principles on the date of issue of these orders will not be re-opened. In respect
of vacancies for which recruitment action has already been taken on the date of issue of these
orders either by way of direct recruitment or promotion, seniority will continue to be determined
in accordance with the principles in force prior to the issue of this O.M.
8. Ministry of Finance etc. are requested to bring these instructions to the notice of all the
Attached/Subordinate Offices under them to whom the General Principles of Seniority contained
in O.M. dated 22-12-1959 are applicable within 2 weeks as these orders will be effective from
the next month.
Sd/-
Aarti Khosla
Joint Secretary, Govt. of India
Compendium 336 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Vacancy Register
1986 1987 1988 ETC.
Total number of vacancies arising during the year ……
2. By Direct Recruitment
(i) No. of vacancies to be filled
(a) Vacancies of the year (as per quota prescribed) ……
(b) Vacancies of the previous year (s) brought forward …
(c) Total ……
(ii) No. of vacancies to be filled ……
(iii) No. of vacancies carried forward ……
3. By Promotion
(i) No. of vacancies to be filled ……
(a) Vacancies of the year (as per quota prescribed) ……
(b) Vacancies of the previous year (s) brought forward …
(c) Total ……
(ii) No. of vacancies actually filled
(iii) No. of vacancies carried forward ……
Note: 1. The methods of recruitment mentioned above are only illustrative; those prescribed in the
relevant recruitment rules will be reflected in this Register.
Note: 2. In the cadres in which the yearly vacancies are sufficient in number to be amenable for
division as per the prescribed quotas, it is considered that maintenance of this Register alone will be
adequate. In smaller cadres, however where the number of vacancies arising is somewhat occasional
and one or two in a year, the appointing authorities may have to maintain the recruitment roster at
present, to be clear about the method under which a particular vacancy has be filled.
______
Department of Finance (Rev. & Cont.)
No. 9/1/91-Fin(R&C) Date:- 25th March, 1991
OFFICE MEMORANDUM
Subject:- Delinking of confirmation from the availability of permanent posts.

The undersigned is directed to invite the attention of all Heads of Departments/Offices to the
guidelines issued by the Personnel Department vide their O.M. No. 2/38/75(A) Per (Vol. II) dated 15-
12-1988 regarding simplification of confirmation procedure by delinking of confirmation from the
availability of permanent posts. Despite issuing the above orders, it is has been observed that the
departments are referring the cases of conversion of temporary posts into permanent ones to the
Finance Department. It appears that proposal for conversions of temporary posts into permanent Posts
are being submitted in order to avoid their being continued every year. Temporary posts under plan
and temporary posts under non-plan which have not been in existence continuously for three years are
not eligible for conversion and, in any case, are to be continued every year. Therefore, continuation of
temporary posts cannot altogether be eliminated.
It has accordingly been decided in consultation with Personnel Department that no temporary posts
need be converted hereafter into permanent once in the light of the orders issued under the Personnel
Department‘s O.M. dated 15-12-1988 referred to above. They may be continued on ‗year to year‘
basis by the competent authority.
Sd/-
K. M. Nambiar
Under Secretary (Fin. Exp)
______
Compendium 337 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 2/38/75-PER (Vol. II) Date:- 18th March, 1991
OFFICE MEMORANDUM
In general ad-hoc appointments/promotions are resorted to only in exceptional circumstances and
under exigencies of public service. Purely short term vacancies caused by leave, short term
deputation, training etc. are filled by ad-hoc appointments if the posting of the persons next in the
approved panel be administratively difficult or if he is not interested in such short term promotion.
Such appointments are resorted to also when the panel is exhausted or expired and if there is no time
to convene a D.P.C. meeting and prepare a fresh panel. In all other cases regular vacancies caused due
to death, retirement, resignation, promotion, deputation for period exceeding one year shall be filled
by regular method and not by ad-hoc appointments. However, in some cases it has been observed that
the departments make ad-hoc promotions/appointments for one reason or the other, even though the
following conditions in their cases were fulfilled:-
(a) There were clear vacancies.
(b) Promotions were made on the recommendations of duly constituted D.P.C. as per the notified
Recruitment rules.
(c) All the eligible candidates were considered by the D.P.C.
(d) All the eligible candidates fulfilled the requirements of the Recruitment Rules.
In such cases it would have been advisable to make such appointments initially on officiating basis.
The Departments may therefore take action to make the officiating appointment retrospectively,
wherever ad-hoc promotion/appointments made satisfy the conditions mentioned above and they
continued without break. The Departments may also ensure that hence forth whenever these
conditions mentioned therein are satisfied officiating appointments are made.
2. It is clarified that for the purpose of this office Memorandum, a clear vacancy shall also include
the vacancy which is caused due to the ad-hoc appointment/promotion of the incumbent to
another post for a period exceeding one year.
3. Promotions to the next higher grade already effected on or before the date of issue of this Office
Memorandum will not be reopened.
4. These instruction shall apply only in respect of appointments made to Group ‗C‘ and ‗D‘ posts.
Sd/-
Smt. Prabha Chandran
Under Secretary (Personnel)
_______
Department of Personnel
No. 12/14/89-PER Date:- 23rd January, 1991
OFFICE MEMORANDUM
Various Department/Offices have been seeking clarifications whether the Goa Public Service
Commission is to be consulted regarding satisfactorily completion of probation period, in respect of
Group ‗A‘ & ‗B‘ posts. The matter was examined in consultation with the Law Department and it is
hereby clarified that there is no need to refer cases of completion of probation period to the Goa
Public Service Commission in the light of the instructions issued by Government of India in the
matter. Accordingly, the cases for satisfactory completion of probation period may be placed before
the Committee constituted for considering cases for crossing Efficiency Bar vide Para 2.7 (Part I) of
the guidelines for D.P.C. circulated vide this Department‘s O.M. of even number dated 26-9-90 for
consideration and then recommendation to the Appointing Authority.
Sd/-
Smt. Prabha Chandran
Under Secretary (Personnel)
______
Compendium 338 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

Department of Personnel
No. 12/14/89-PER Date:- 26th September, 1990
OFFICE MEMORANDUM
Subject:- Departmental Promotion Committees and related matters Consolidated instructions on.

The undersigned is directed to say that various instructions on the constitution and functioning of
Departmental Promotion Committees and the procedure to be followed in processing and
implementating the recommendations of D.P.C.s have been updated and consolidated in the form of
―Guide Lines on Departmental Promotion Committees‖ and forwarded herewith for guidance and
compliance by all concerned.
Sd/-
Smt. Prabha Chandran
Under Secretary (Personnel)

GUIDELINES ON DEPARTMENTAL PROMOTION COMMITTEES

Contents Index

PART-I FUNCTIONS AND COMPOSITION OF DEPARTMENTAL

Promotion Committees
 Functions of DPCs …
 Composition of DPCs …
PART-II FREQUENCY OF DEPARTMENTAL PROMOTION
Committee Meetings
 Frequency at which DPC should meet …
PART-III PREPARATORY ACTION FOR HOLDING DEPARTMENTAL
Promotion Committees
 Determination of regular vacancies …
 Papers to be put for consideration by DPCs …
 Consideration of officers on deputation …
 Consideration of officers on study leave …
 Consideration of direct recruits …
 Reservation for SCs/STs …
PART-IV PROCEDURE TO BE OBSERVED BY DEPARTMENTAL
PROMOTION COMMITTEES
 Selection Method
 Confidential Reports
 Preparation of year wise panels by DPC where
they have not met for a number of years
 Non-Selection Method
 Confirmation
 Probation
 Efficiency Bar
 Procedure to be followed by DPC in respect of
Government servants under cloud
 Adverse remarks in CR
 Validity of the proceedings of DPCs when one
 member is absent
PART-V PROCESSING AND IMPLEMENTATION OF THE RECOMMENDATION
OF DEPARTMENTAL PROMOTION COMMITTEES
 Processing of recommendations of DPC
Compendium 339 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

 Consultation with GPSC

 Procedure to be followed when the Appointing
Authority does not agree with recommendations of DPC
 Appointing Authority to take decision within 3 months
 Implementation of recommendations of DPC-Vigilance clearance
 Order in which promotions to be made
 Where eligible by direct recruitment and promotion
 Promotion of Officers on deputation
 EB cases
 Sealed cover cases-Action after completion of
Disciplinary/Criminal prosecution
 Six monthly Review of sealed cover cases …
 Sealed cover procedure for confirmation …
 Procedure for ad-hoc promotion …
 Sealed cover procedure applicable to officers …
coming under cloud before promotion
 Date from which promotions are to be treated as …
Regular
 Refusal of Promotion …
 Validity of a panel …
 Review of Panels …
PART-VI REVIEW OF DEPARTMENTAL PROMOTION COMMITTEES
 When Review DPCs may be held …
 Scope and Procedure …
 Cases where adverse remarks have been expunged or …
turned down
ANNEXURE
I. Proforma for referring proposals for promotion to Goa …
Public Service Commission
II. Proforma for referring proposals for confirmation …
GUIDELINES ON DEPARTMENTAL PROMOTION COMMITTEES
PART-I
FUNCTIONS AND COMPOSITION OF DEPARTMENTAL PROMOTION COMMITTEES
Functions of DPCs.— A post is filled by promotion where the Recruitments Rules so provide. In
making promotions, it should be ensured that suitability of the candidates for promotion is considered
in an objective and impartial manner. For this purpose, Departmental Promotion Committee should be
formed in each Department/office whenever an occasion arises for making promotions/confirmations
etc. The DPCs so constituted shall judge the suitability of officers for:-
(a) Promotions to ‗selection‘ as well as ‗non-selection‘ posts;
(b) Confirmation in their respective grades/posts;
(c) Assessment of the work and conduct of probationers for the purpose of determining their
suitability for retention in service or their discharge from it or extending their probation; and
(d) Consideration of cases of Government Servants for crossing the Efficiency Bar;
2.1 Composition of DPCs. The composition of the DPC for considering the cases of Government
Servants for promotion to Group ‗A‘ and ‗B‘ posts is indicated below;
1. Chairman/Member, GPSC — Chairman
2. Chief Secretary or his nominee — Member
3. Administrative Secretary/Head of the Department — Member
Compendium 340 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

The above Departmental Promotion Committee shall also consider confirmation of Officers in
Group ‗A‘ and ‗B‘ posts.
2.2 The Goa Public Service Commission (GPSC) should be associated with DPCs in respect of all
Goa General Services/posts belonging to Group A and Group B where promotion is based on the
principles of selection unless it has been decided by the Government, not to associate the GPSC with
a Group A and Group B DPC. The GPSC need not be associated in respect of posts belonging to
Group A if the promotion is based not on the principles of selection but on seniority-cum-fitness.
2.3 Whenever the GPSC is associated with a DPC, the Chairman or a Member of the Commission
will preside at the meeting of the DPC.
2.4 In respect of a DPC for Group C & D posts the Chairman of the DPC should be an officer of a
sufficiently high level and one of the members of the DPC should be an officer from a Department not
connected with the one in which promotions are considered. The other member (s) should be an
officer of the Department familiar with the work of the persons whose suitability is to be assessed.
The officer of another Department appointed as a member of the DPC should also be of an
appropriate level keeping in view the level of the other members of the DPC and the post to which
promotion is to be made. In the case of a DPC constituted for promotions to a technical post it may
also be ensured that the officer nominated by another Department has also the requisite technical
competence to advice on the suitability of the candidates under consideration.
2.5 Endeavour should also be made to nominate an SC/ST officer on the DPC constituted for
various posts/services particularly where a DPC has to make bulk selection for a large number of
vacancies, say 30 or more at a time. Where an outside member has to be associated with the DPC for
Group C or Group D posts, there would be no objection to nominate on such a DPC, a SC/ST officer
from such other Department in the event of such officer not being available in the Department itself.
2.6 In Group A and Group B services/posts if none of the officers included in the DPC as per the
composition given in the recruitment rules is a SC or ST officer, it would be in order to coopt a
member belonging to the SC or ST if available within the Department. If no such officer is available
within the Department, he may be taken from another Department.
2.7 The composition of the DPC for considering the cases for crossing Efficiency Bar in a time
scale of pay in respect of officers belonging to Group ‗A‘ & ‗B‘ posts is mentioned below:
1. Administrative Secretary — Chairman
2. Head of the concerned Department — Member
Part-II
FREQUENCY OF DEPARTMENTAL PROMOTION COMMITTEE MEETINGS
3.1 Frequency at which DPC should meet The DPCs should be convened at regular annual
intervals to draw panels which could be utilized on making promotions against the vacancies
occurring during the course of a year. For this purpose it is essential for the concerned appointing
authorities to initiate action to fill up the existing as well as anticipated vacancies well in advance of
the expiry of the previous panel by collecting relevant documents like CRs, integrity certificates,
Seniority list etc. for placing before the DPC. DPCs could be convened every year if necessary on a
fixed date e.g., 1st April or May. The Departments should lay down a time schedule for holding DPCs
under their control and after laying down such a schedule the same should be monitored by making
one of their officers responsible for keeping a watch over the various cadre authorities to ensure that
they are held regularly. Holding of DPC meetings need not be delayed or postponed on the ground
that recruitment rules for a post are being reviewed/amended. A vacancy shall be filled in accordance
with the recruitment rules in force on the date of vacancy, unless rules made subsequently have been
expressly given retrospective effect. Since Amendments to recruitment rules normally have only
prospective application, the existing vacancies should be filled as per the recruitment rules in force.
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B. Promotion/Confirmation/Probation/DPC

3.2 The requirement of convening annual meetings of the DPC should be dispensed with only after
a certificate has been issued by the appointing authority that there are no vacancies to be filled by
promotion or no officers are due for confirmation during the year in question.
Part-III
PREPARATORY ACTION FOR HOLDING DEPARTMENTAL PROMOTION COMMITTEE
4.1 Determination of regular vacancies.— It is essential that the number of vacancies in of which
a panel is to be prepared by a DPC should be estimated as accurately as possible. For this purpose the
vacancies to be taken into account should be the clear vacancies arising in a post/grade/service due to
death, retirement, resignation, regular long term promotion and deputation or from creation of
additional posts on a long term. As regards vacancies arising out of deputation, only those cases of
deputation for periods exceeding one year should be taken into account due note, however, being kept
also of the number of the deputationists likely to return to the cadre and who have to be provided for.
Purely short term vacancies created as a result of officers proceeding on leave, or on deputation for a
shorter period, training etc., should not be taken into account for the purpose of preparation of a panel.
In cases where there has been delay in holding DPCs for a year or more, vacancies should be
indicated year-wise separately.
4.2.1 Papers to be put up for consideration by DPCS.— In the case of promotions to Group ‗A‘
and ‗B‘ posts the proposals should be placed before the DPC in the proforma given in Annexure-I. As
regards cases of confirmation of Group ‗A‘ & ‗B‘ officers, the proposals should be put up before the
DPC in the proforma given in Annexure-II.
4.2.2 Where a member of the GPSC has to attend a meeting of a DPC, the necessary documents
should be sent to the Commission along with the references requesting the Commission to nominate
one of their Members to preside over the DPC.
4.2.3 No proposal for holding a DPC or Selection Committee should be sent to GPSC until and
unless all the ACRs complete and upto date are available. In certain cases involving collection of
large number of ACRs the proposal can be sent only atleast 90% of the ACRs (upto date and
complete) are available. Every effort should be made to keep the ACRs dossiers upto date, lest this
aspect is advanced as the reason for not holding DPCs in time. The officer referred in para 3.1 should
be responsible for monitoring the completion of the ACR dossiers.
4.2.4 The ACR folder should be checked to verify whether the ACRs for the individual years are
available. If the ACR for a particular year is not available and for valid/justifiable reasons it cannot be
made available, a certificate should be recorded to that effect and placed in the ACR folder.
4.2.5 The integrity certificate on the lines indicated below should be furnished to the DPCs
constituted to consider cases for promotion or confirmation:
―The records of service of the following officers who are to be considered for
promotion/confirmation in the grade have been carefully scrutinized and it is certified that there
is no doubt about their integrity‖.
If there are names of persons, in the list of eligible candidates, whose integrity is suspect or has
been held in doubt at one stage or other, this fact should also be specifically recorded by the
Department/Office concerned and brought to the notice of the DPC.
4.2.6 Where the GPSC is associated with the DPC the certificate will be recorded by an officer not
below the rank of Secretary to the Government. Where GPSC is not associated the officer-in-charge
of the Administration section in the Department/Office concerned who processes and submits names
and particulars of eligible officers to the DPC should himself record the certificate.
4.2.7 It should be ensured that the information furnished to the GPSC/DPC is factually correct and
complete in all respects. Cases where incorrect information has been furnished should be investigated
and suitable action taken against the person responsible for it.
4.3.1 Consideration of officers on deputation.— The names of the officers who are on deputation
either on their own volition or in public interest (including Foreign Service), should also be included
Compendium 342 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

in the list submitted to the DPC for consideration for promotion in case they come within the field of
choice for promotion and fulfill the prescribed eligibility conditions. Similarly, the names of the
officers on deputation should also be included in the list of names to be considered by the DPC for
confirmation, in case they are eligible for confirmation and come within the range of seniority.
4.3.2 Very often a certain number of years of service in the lower grade is prescribed as a condition
for becoming eligible for consideration for promotion to a higher post/grade. In such cases, the period
of service rendered by an officer on deputation/Foreign Service, should be treated as comparable
service in his parent department for purposes of promotion as well as confirmation. This is subject to
the condition that the deputation/foreign service is with the approval of the competent authority and it
is certified by the competent authority that but for deputation/foreign service, the officer would have
continued to hold the relevant post in his parent department. Such a certificate would not be necessary
if he was holding the departmental post in a substantive capacity.
4.4 Consideration of officers on Study leave.— An officer proceeding on study leave should be
treated on the same basis as an officer proceeding on deputation if the study leave was duly
sanctioned by the competent authority and the competent authority certified that he would have
continued to officiate but for his proceeding on study leave. Such a certificate would not be necessary
if he was holding the said departmental post substantively. These instructions would also apply in the
cases of Government servants who are granted special leave for training abroad under the various
training schemes.
4.5 Consideration of Direct Recruits.— It may happen that a Government Servant who is
recommended for appointment to a post as a direct recruits may also be among those eligible for
consideration for promotion to the same post. An officer does not lose his right of consideration for
such promotion merely because he has been recommended for appointment against the direct
recruitment quota. Therefore, such officers, if they are within the field of eligibility, should be
included in the list of officers for consideration by the DPC, excepting where an officer was holding
the lower post in a temporary capacity and has been appointed to the higher post as a direct recruit
before the date of the meeting of the DPC.
4.6 Reservation for SCs/STs.— Instructions have been issued from time to time by the
Department of Personnel and Training regarding reservations and concessions to SCs and STs in the
matter of promotions and confirmations. These instructions should be duly taken into account by the
appointing authorities while formulating proposals for promotion/confirmation for consideration of
the DPC.
PART-IV
PROCEDURE TO BE OBSERVED BY DEPARTMENTAL PROMOTION COMMITTEES
5. Each Departmental Committee should decide its own method and procedure for objective
assessment of the suitability of the candidates. No interviews should be held unless it has been
specifically provided for in the recruitment rules for the post/service. Whenever promotions are to be
made by the method of ‗Selection‘ by DPC and the Government desires that an interview should form
part of the selection process, necessary provision should be made in the recruitment rules.
SELECTION METHOD
6.1.1 Where promotions are to be made by selection method as prescribed in the recruitment rules,
the DPC shall, for the purpose of determining the number of officers who will be considered from out
of those eligible officers in the feeder grade (s), restrict the field of choice as under with reference to
the number of clear regular vacancies proposed to be filled in the year;
No. of Vacancies No. of officers to be considered
1 5
2 8
3 10
4 3 times the number of vacancies
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6.1.2 Guidelines for DPCs.— At present DPCs enjoy full discretion to devise their own methods
and procedures for objective assessment of the suitability of candidates who are to be considered by
them. In order to ensure greater selectively in matters of promotions and for having uniform
procedures for assessment by DPCs, fresh guidelines are being prescribed. The matter has been
examined and the following broad guidelines are laid down to regulate the assessment of suitability of
candidates by DPCs.
6.1.3 While merit has to be recognized and rewarded, advancement in an officer‘s career should not
be regarded as a matter of course, but should be earned by dint of hard work, good conduct and result
oriented performance as reflected in the annual confidential reports and based on strict and rigorous
selection process.
6.1.4 Government also desires to clear the misconception about ―Average‖ performance. While
―Average‖ may not be taken as adverse remark in respect of an officer, at the same time, it cannot be
regarded as complimentary to the officer, as ―Average‖ performance should be regarded as routine
and undistinguished. It is only performance that is above average and performance that is really note-
worthy which should entitle an officer to recognition and suitable rewards in the matter of promotion.
6.2.1 Confidential Reports.— Confidential Rolls are the basic inputs on the basis of which
assessment is to be made by each DPC. The evaluation of CRs should be fair, just and non-
discriminatory. Hence-
(a) The DPC should consider CRs for equal number of years in respect of all officers considered
for promotion subject to (c) below.
(b) The DPC should assess the suitability of the officers for promotion on the basis of their
services record and with particular reference to the CRs for 5 preceding years. However, in
cases where the required qualifying service is more than 5 years, the DPC should see the
record with particular reference to the CRs for the years equal to the required qualifying
service. (If more than one CR has been written for a particular year all the CRs for the
relevant year shall be considered together as the CR for one year).
(c) Where one or more CRs have not been written for any reason during the relevant period, the
DPC should consider the CRs of the years preceding the period in question and if in any
case even these are not available the DPC should take the CRs of the lower grade into
account to complete the number of CRs required to be considered as per (b) above. If this is
also not possible all the available CRs should be taken into account.
(d) Where an officer is officiating in the next higher grade an has earned CRs in that grade, his
CRs in that grade may be considered by the DPC in order to assess his work, conduct and
performance, but no extra weightage may be given merely on the ground that he has been
officiating in the higher grade.
(e) The DPC should not be guided merely by the overall grading if any, that may be recorded in
the CRs but should make its own assessment on the basis of the entries in the CRs, because
it has been noticed that sometimes the overall grading in a CR may be inconsistent with the
grading under various parameters or attributes.
(f) If the Reviewing authority or the Accepting authority as the case may be has over-ruled the
Reporting Officer or the Reviewing authority as the case may be, the remarks of the latter
authority should be taken as the final remarks for the purpose of assessment provided it is
apparent from the relevant entries that the higher authority has come to a different
assessment consciously after due application of mind. If the remarks of the reporting
Officer, Reviewing authority and Accepting authority are complementary to each other and
one does not have the effect of over-ruling the other, then the remarks should be read
together and final assessment made by the DPC.
6.2.2 In the case of each officer an overall grading should be given. The grading shall be one
among (i) Out-standing (ii) Very Good (iii) Good (iv) Average (v) Unfit.
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6.2.3 Before making the overall grading after considering the CRs for the relevant years, the DPC
should take into account whether the officer has been awarded any major or minor penalty or whether
any displeasure of any superior officer or authority has been conveyed to him as reflected in the
ACRs. The DPC should also have regard to the remarks against the column on integrity.
6.3.1 The list of candidates considered by the DPC and the overall grading assigned to each
candidate, would form the basis for preparation of the panel for promotion by the DPC. The following
principles should be observed in the preparation of the panel:
(i) Having regard to the levels of the posts to which promotions are to be made, the nature and
importance of duties attached to the posts a bench mark grade would be determined for each
category of posts for which promotions are to be made by selection method. For all Group
‗C‘, Group ‗B‘ and Group ‗A‘ posts upto (and excluding) the level of Rs. 3700-5000
excepting promotions for induction to Group ‗A‘ posts or services from lower groups, the
bench mark would be ‗Good‘. All officers whose overall grading is equal to or better than
the bench mark should be included in the panel for promotion to the extent of the number of
vacancies. They will be arranged in the order of their interse seniority in the lower category
without reference to the overall grading obtained by each of them provided that each one of
them has an overall grading equal to or better than the bench mark of ‗Good‘.
Wherever promotions are made for induction to Group ‗A‘ posts or Services from lower
groups, the bench mark would continue to be ‗Good‘. However, officers graded as
‗outstanding‘ would rank en bloc senior to those who are graded as ‗Very Good‘ and
officers graded as ‗Very Good‘ would rank onbloc senior to those who are graded as ‗Good‘
and placed in the select panel accordingly up to the number of vacancies, officers with same
grading maintaining their inter-se seniority in the feeder post.
(ii) In respect of all posts which are in the level of Rs. 3700-5000 and above, the benchmark
grade should be ‗Very Good‘. However, officers who are graded as ‗Outstanding‘ would
rank en block senior to those who are graded as ‗Very Good‘ and placed in the select panel
accordingly up to the number of vacancies, officers with same grading maintaining their
inter-se seniority in the feeder post.
(iii) Appointments from the panel shall be made in the order of names appearing in the panel for
promotion.
(iv) Where sufficient numbers of officers with the required benchmark grade are not available
within the zone of consideration, officers with the required benchmark will be placed on the
panel and for the unfilled vacancies, the appointing authority should hold a fresh D.P.C. b y
considering the required number of officers beyond the original zone of consideration.
6.3.2 (i) In promotions by selections to posts/services within Group ‗A‘ which carry an ultimate
salary of Rs. 5700/- p.m. in the revised scale, the SCs/STs officers, who are senior enough in the zone
of consideration for promotion so as to be within the number of vacancies for which the select list has
to be drawn up, would notwithstanding the prescription of benchmark be included in that list provided
they are not considered unfit for promotion.
(ii) In promotion by selection to posts/services in Group ‗B‘ within Group ‗B‘ and from Group
‗B‘ to the lowest rung in Group ‗A‘ selection against vacancies reserved for SCs and STs will be
made only from those SCs/STs officers, who are within normal zone of consideration prescribed vide
the Department of Personnel and A.R. O.M. No. 22011/3/75-Estt. (D) dated 24th December, 1980.
Where adequate number of SCs/STs candidates are not available within the normal field of choice, it
may be extended to five times the number of vacancies and the SCs/STs candidates coming within the
extended field of choice should also be considered against the vacancies reserved for them. If
candidates from SCs/STs obtain on the basis of merit with due regard to seniority on the same basis as
others, lesser number of vacancies than the number reserved for them, the difference should be made
up by selecting candidates of these communities, who are in the zone of consideration irrespective of
merit and ‗bench mark‘ but who are considered fit for promotion.
Compendium 345 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(iii) As regards promotions made by selection in Group ‗C‘ and Group ‗D‘ posts/services, Select
Lists of SCs/STs officers should be drawn up separately in addition to the general select list, to fill up
the reserved vacancies. SCs/STs officers who are within the normal zone of consideration, should be
considered for promotion along with and adjudged on the same basis as others and those SCs and STs
amongst them, who are selected on that basis may be included in the general Select List in addition to
their being considered for inclusion in the separate Select Lists for SCs and STs respectively. In the
separate select lists drawn up respectively for SCs and STs, officers belonging to the SCs and STs will
be adjudged separately amongst themselves and not along with other and, if selected they should be
included in the concerned separate list, irrespective of their merit as compared to other officers and
the ‗bench mark‘ determined by the cadre authorities. If candidates from SCs/STs obtain on the basis
of their position in the aforesaid general list, lesser number of vacancies than are reserved for them,
the difference should be made up by selected candidates of these communities in the separate select
Lists for SCs and STs respectively.
6.4.1 Preparation of year wise panels by DPC where they have not met for a number of
years.— Where for reasons beyond control, the DPC could not be held in an year(s), even though the
vacancies arose during that year (or years), the first DPC that meets thereafter should follow the
following procedures:-
(i) Determine the actual number of regular vacancies that arose in each of the previous years (s)
immediately preceding and the actual number of regular vacancies proposed to be filled in
the current year separately.
(ii) Consider in respect of each of the years those officers only who would be within the field of
choice with reference to the vacancies of each year starting with the earliest year onwards.
(iii) Prepare a ‗Select List‘ by placing the select list of the earlier year above the one for the next
year and so on;
6.4.2 Where a DPC has already been held in a year further vacancies arise during the same year due
to death, resignation, voluntary retirement etc. or because the vacancies were not intimated to the
DPC due to error or omission on the part of the Department concerned, the following procedure
should be followed:-
(i) Vacancies due to death, voluntary retirement, new creations, etc. clearly belonging to the
category which could not be foreseen at the time of placing facts and material before the
DPC. In such cases, another meeting of the DPC should be held for drawing up a panel for
these vacancies as these vacancies could not be anticipated at the time of holding the earlier
DDC. If, for any reason, the DPC cannot meet for the second time, the procedure of drawing
up of year-wise panels may be followed when it meets next for preparing panels in respect
of vacancies that arise in subsequent year(s).
(ii) In the second type of cases of non-reporting on vacancies due to error or omission (i.e.
though the vacancies were there at the time of holding of DPC meeting they were not
reported to it) results in injustice to the officers concerned by artificially restricting the zone
of consideration. The wrong done cannot be rectified by holding a second DPC of preparing
an year-wise panel. In all such cases, a review DPC should be held keeping in mind the total
vacancies of the year.
6.4.3 For the purpose of evaluating the merit of the officers while preparing year-wise panels, the
scrutiny of the record of service of the officers should be limited to the records that would have been
available had the DPC met at the appropriate time. For instance for preparing a panel relating to the
vacancies of 1978 the latest available records of service of the officers either up to December, 1977 or
the period ending March, 1978 as the case may be, should be taken into account and not the
subsequent ones. However, if on the date of the meeting of the DPC, departmental proceedings are in
progress and under the existing instructions, sealed cover procedure is to be followed, such procedure
should be observed even if departmental proceedings were not in existence in the year to which the
vacancy related. The officer‘s name should be kept in the sealed cover till the proceedings are
finalized.
Compendium 346 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

6.4.4 While promotions will be made in the order of the consolidated select list, such promotions
will have only prospective effect even in cases where the vacancies related to earlier year(s).
7. Non-selection Method-
Where the promotions are to be made on ‗non-selection‘ basis according to Recruitment Rules, the
DPC need not make a comparative assessment of the records of officers and it should categories the
officers as ‗fit‘ or ‗not yet fit‘ for promotion on the basis of assessment of their record of service.
While considering an officer ‗fit‘, guidelines in Para 6.1.4. Should be borne in mind. The officers
categorized as ‗fit‘ should placed in the panel in the order of their seniority in the grade from which
promotions are to be made.
8. Confirmation:
In the case of confirmation, the DPC should not determine the relative merit of officers but it
should assess the officers as ‗Fit‘ of ‗Not yet fit‘ for confirmation in their turn on the basis of their
performance in the post as assessed with reference to their record of service.
9. Probation:
In the case of probation, the DPC should not determine the relative grading of officers but only
decide whether they should be declared to have completed the probation satisfactorily. If the
performance of any probationer is not satisfactory, the DPC may advise whether the period of
probation should be extended or whether he should be discharged from service.
10. Efficiency Bar:
The DPC constituted for considering cases of Government servants for crossing the EB need not sit
in a meeting but may consider such cases by circulation of papers. The DPC may consider such cases
on the basis of up-to-date records of performance, results of a written test and/or trade test, if any,
prescribed by the Government. The DPC may recommend whether the officer concerned is ‗Fit‘ or
‗Not yet fit‘ to cross the Efficiency Bar. The review of the case of a Government servant who has
been held up at the EB stage on the due date should also be done in accordance with the same
procedure by the DPC.
11.1 Procedure to be followed by DPC in respect of Government servant under cloud.— At
the time of consideration of the cases of Government servants for promotion, details of Government
servants in the consideration zone for promotion falling under the following categories should be
specifically brought to the notice of the Departmental Promotion Committee:-
(i) Government servants under suspension;
(ii) Government servants in respect of whom disciplinary proceedings are pending or a decision
has been taken to initiate disciplinary proceedings; and
(iii) Government servants in respect of whom prosecution for a criminal charge is pending or
sanction for prosecution has been issued or a decision has been taken to accord sanction for
prosecution; and
(iv) Government servants against whom an investigation or serious allegations of corruption
bribery or similar grave misconduct is in progress either by the C.B.I. or any other agency,
departmental or otherwise.
11.2 The DPC shall assess the suitability of the Government servants coming within the purview of
the circumstances mentioned above along with other eligible candidate without taking into
consideration the disciplinary case/criminal prosecution, pending or contemplated, against them or the
investigation in progress. The assessment of the DPC, including ―Unfit for promotion‖, and the
grading awarded by it will be kept in a sealed cover. The cover will be superscribed ‗Findings
regarding suitability for promotion to the grade/post of _____________________________ in respect
of Shri ___________________________________ (name of the Government servant). Not to be
opened till the termination of the disciplinary case/criminal prosecution against Shri
____________________________‖. The proceedings of the DPC need only contain the note ―The
Compendium 347 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

findings are contained in the attached sealed cover‖. The authority competent to fill the vacancy
should be separately advised to fill the vacancy in the higher grade only in an officiating capacity
when the findings of the DPC in respect of the suitability of a Government servant for his promotion
are kept in a sealed cover.
11.3 The same procedure outlined in Para 11.2 above will be followed by the subsequent
Departmental Promotion Committees convened till the disciplinary case/criminal prosecution pending
or contemplated against the Government Servant concerned is concluded.
12.1 Adverse remarks in a C.R.— Where adverse remarks in a confidential Report of the officer
concerned have not been communicated to him, this fact should be taken note of by the DPC while
assessing the suitability of the officer for promotion/confirmation.
12.2 In a case where a decision on the representation of an officer against adverse remarks has not
been taken or the time allowed for submission of representation is not over, the DPC may in their
discretion defer the consideration of the case until a decision on the representation.
13. An officer whose increments have been withheld or who has been reduced to a lower stage in
the time scale, cannot be considered on that account to be ineligible for promotion to the higher grade
as the specific penalty of withholding promotion has not been imposed on him. The suitability of the
officer for promotion should be assessed by the DPC as and when occasions arise for such
assessment. In assessing the suitability, the DPC will take into account the circumstances leading to
the imposition of the penalty and decide whether in the light of the general service record of the
officer and the fact of the imposition of the penalty he should be considered suitable for promotion.
However, even where the DPC considers that despite the penalty the officer is suitable for promotion
the officer should not be actually promoted during the currency of the penalty.
14. The DPC should record in their minutes a certificate that the Department/Office concerned has
rendered the requisite integrity certificate in respect of those recommended by the DPC for
promotion/confirmation.
15. Validity or the proceedings of DPCs when one member is absent.— The proceedings of the
Departmental Promotion Committee shall be legally valid and can be acted upon notwithstanding the
absence of any of its members other than the Chairman provided that the member was duly invited but
he absented himself for one reason or the other and there was no deliberate attempt to exclude him
from the deliberation of the DPC and provided further that the majority of the members constituting
the Departmental Promotion Committee are present in the meeting.
Part-V
PROCESSING AND IMPLEMENTATION OF THE RECOMMENDATIONS
OF DEPARTMENTAL PROMOTION COMMITTEE
16.1. Processing of recommendations of D.P.C.— The recommendation of the DPC are advisory
in nature and should be duly approved by the appointing authority. Before the recommendations are
so approved the appointing authority shall consult all concerned as indicated below without undue
delay.
16.2. Consultation with G.P.S.C.— The recommendations of the DPC whether it included a
member of the GPSC or not should be referred to the Commission for approval, if-
(i) Consultation with the Commission is mandatory under Article 320(3) of the Constitution,
read with GPSC (Exemption from Consultation) Regulation 1988. However, a reference
may be made to the Regulation, as and when necessary.
(ii) The Member of the Commission who presides over the DPC specifically desires that the
Commission should be consulted.
16.3.1. Procedure to be followed when the Appointing Authority does not agree with
recommendations of DPC.— There may be certain occasions when the appointing authority may
find it necessary to disagree with the recommendations of the DPC. The procedure to be followed in
such cases is indicated below.
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16.3.2. Where GPSC is associated with the DPC the recommendations of the DPC should be
treated as recommendations of GPSC. If it is so considered necessary by the appointing authority to
vary or disagree with the recommendations of the DPC the prescribed procedure for over-ruling the
recommendations of GPSC (not incorporated in these guidelines) should be followed.
16.3.3. The recommendations of the DPC on which GPSC is not represented should be dealt with
as under:-
(a) Where the appointing authority, being lower than the Governor of Goa, does not agree with
the recommendations of the DPC, such appointing authority should indicate the reasons for
disagreeing and refer the entire matter to the DPC for reconsideration of its earlier
recommendations. In case the DPC reiterates its earlier recommendations, giving also
reasons in support thereof, the appointing authority may accept the recommendations, if the
reasons adduced by the DPC are convincing, if that authority does not accept the
recommendations of the DPC it shall submit the papers to the next higher authority with its
own recommendation. The decision of the next higher authority shall be final.
(b) Where the appointing authority is the Governor of Goa, the recommendations of the DPC
should be submitted to the Chief Minister for acceptance or otherwise of the
recommendations. In case the circumstances do necessitate, the Chief Minister may refer the
matter again to the DPC for reconsideration of its earlier recommendations. If the DPC
reiterates its earlier recommendations giving also reasons in support thereof, the matter
should be placed before the Chief Minister for his decision. The decision taken by the Chief
Minister either to accept or to vary recommendations of the DPC shall be final.
16.4.1. Appointing Authority to take decision within 3 months.— The appointing authority
should take a decision either to accept or disagree with the recommendations of the DPC within a
time-limit of three months (from the date of the DPC meeting or the date of communication of the
GPSC‘s approval to the panel, where such approval is required). Where the appointing authority
proposes to disagree with the recommendations, the relevant papers should be submitted by the
appointing authority to the next higher authority with its own recommendations by the expiry of the
period of three months. In those cases in which the GPSC is associated with the DPC and the
appointing authority proposes to disagree with the recommendations of the DPC, the case should be
forwarded to the Department of Personnel for placing the matter before the Cabinet as soon as
possible and, in any case, not later than three months from the date on which the validity of the panel
commences.
17.1 Implementation of the recommendations of DPC Vigilance Clearance.— A clearance
from the Vigilance Section of the Office/Department should also be obtained before making actual
promotion or confirmation of officer approved by DPC to ensure that no disciplinary proceedings are
pending against the officer concerned.
17.2 Order in which promotion to be made.— Promotion of whatever duration should as far as
possible be made in the order in which the names of the officers appear in the panel. Exception to
this rule may be necessary where a large number of vacancies are to be filled within a comparatively
short period or it is convenient and desirable to make posting with due regard to the location and
experience of the officers concerned or where short term vacancies have to be filled on local and ad-
hoc basis.
17.3 Where eligible By direct Recruitment and promotion.— If a person‘s name is included in
the panel for promotion to the higher post(to which a appointment can be made by promotion as well
as by direct recruitment) and also in the panel for direct recruitment to the said higher post, he should
be appointed as a direct recruit or as a promotees, having regard to be fact whether his turn for
appointment comes earlier from the direct recruitment list of from the promotion list, as the case may
be.
17.4.1 Promotion of Officers on deputation.— If the panel contains the name of a person who
has gone on deputation or on Foreign Service in the public interest including a person who has gone
on Study deputation leave, provision should be made for his regaining the temporarily lost seniority in
Compendium 349 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

the higher grade on his return to the cadre. Therefore, such an officer need not be reconsidered by a
fresh DPC, if any, subsequently held, while he continues to be on deputation/foreign service/study
leave so long as any officer junior to him in the panel is not required to be so considered by a fresh
DPC irrespective of the fact whether he might or might not have got the benefit of proforma
promotion under the NBR. The same treatment will be given to an officer included in the panel who
could have been promoted within the currency of the panel but for his being away on deputation.
17.4.2. In case the officer is serving on an ex-cadre post on his own volition by applying in
response to an advertisement, he should be required to revert to his parent cadre immediately when
due for promotion, failing which his name shall be removed from the panel. On his reverting to the
parent cadre after a period of two years he will have no claim for promotion to the higher grade on the
basis of that panel. He should be considered in the normal course along with other eligible officer
when the next panel is prepared and he should be promoted to the higher grade according to his
position in the fresh panel. His seniority, in that event, shall be determined on the basis of the position
assigned to him in the fresh-panel with reference to which he is promoted to the higher grade. (If the
panel contains the name of an officer on study leave, he should be promoted to the higher post on
return from the study leave. He should also be given seniority according to his position in the panel
and not on the basis of the date of promotion.)
17.5 EB Cases.— The recommendations of the DPC in the case of Government servants for
crossing the EB have to be considered by the authority competent to pass an order under FR 25.
Where a Government servant who has been held up at the EB stage on the due date on account of
unfitness to cross the EB is allowed to cross EB at a later date, as a result of subsequent review of his
case by the DPC, the increment next above the EB shall be allowed to him from the date of such order
to cross EB. Where it is proposed to fix his pay at a higher stage taking into account the length of
service from the due date for crossing the EB, the case should be referred to the next higher authority
for a decision. Instructions regarding overruling of recommendation of DPC for promotion/
confirmation would apply in this case also.
17.6.1 Scaled cover cases— Action after completion of disciplinary/criminal prosecution.— If
the proceedings of a DPC for promotion contain findings in a sealed cover, on the conclusion of the
disciplinary case/criminal prosecution, the sealed cover or covers shall be opened. In case the
Government servant is completely exonerated, the due date of his promotion will be determined, with
reference to the position assigned to him in the findings kept in the sealed cover/covers and with
reference to the date of promotion of his next junior on the basis of such position. The Government
servant may be promoted, if necessary, by reverting the junior most officiating person. He may be
promoted notionally with reference to the date of promotion of his junior but he will not be allowed
any arrears of pay for the period preceding the date of actual promotion.
17.6.2. If any penalty is imposed on the Government servant as a result of the disciplinary
proceedings or if he is found guilty in the criminal prosecution against him, the findings of the sealed
cover/covers shall not be acted upon. His case for promotion may be considered by the next DPC in
the normal course and having regard to the penalty imposed on him.
17.7.1. Six monthly Review of Sealed cover Cases.— It is necessary to ensure that the
disciplinery case/criminal prosecution instituted against any Government servant is not unduly
prolonged and all efforts to finalize expeditiously the proceedings should be taken so that the need for
keeping the case of a Government servant in a sealed cover is limited to the barest minimum. The
appointment authorities concerned should review comprehensively the case of a Government whose
suitability for promotion to a higher grade has been kept in a sealed cover on the expiry of 6 months
from the date of convening the first DPC which had adjudged his suitability and kept its findings in
the sealed cover. Such a review should be done subsequently also every six months. The review,
should, inter-alia, cover the following aspects.
(i) The progress made in the disciplinary proceedings/criminal prosecution and the further
measures to be taken to expedite their completion.
Compendium 350 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

(ii) Scrutiny of the material/evidence collected in the investigations to take a decision as to whether
there is a prima-facie case for initiating disciplinary action or sanctioning prosecution against
the officer.
If, as a result of the review the appointing authority comes to a conclusion in respect of cases
covered by item (ii) above that there is no case for taking action against the Government servant
concerned the sealed cover may be opened and he may be given his due promotion with reference to
the position assigned to him by the DPC.
17.7.2 Sealed cover procedure for Confirmation.— The procedure outlined in the preceding
paras should also be followed in considering the claim for confirmation of an officer under suspension
etc.
17.8.2 Procedure for Ad-hoc promotion.— In spite of the six monthly review referred to in para
17.7.1. Above, there may be some cases where the disciplinary case/criminal prosecutions against
the Government servant are not concluded even after the expiry of two years from the date of the
meeting of the first DPC, which kept its findings in respect of the Government servant in a sealed
cover. In such a situation the appointing authority may review the case of the Government servant,
provided he is not under suspension to consider the desirability of giving him ad-hoc provision
keeping in view the following aspects:-
(a) Whether the promotion of the officer will be against public interest;
(b) Whether the charges are grave enough to warrant continued denial of promotion;
(c) Whether there is no likelihood of the case coming to a conclusion in the near future;
(d) Whether the delay in the finalization of proceedings, departmental or in court of law, is not
directly or indirectly attributable to the Government servant and;
(e) Whether there is any likelihood of misuse of official position which the Government servant
may occupy after ad-hoc promotion, which may adversely affect the conduct of the
departmental case/criminal prosecution.
The appointing authority should be consult the Central Bureau of Investigation and take their views
into account where the departmental proceedings or criminal prosecution arose out of the
investigation conducted by the Bureau.
17.8.2. In case the appointing authority comes to a conclusion that it would not be against the
public interest to allow ad-hoc promotion to the Government servant, his case should be placed before
the next DPC held in the normal course after the expiry of the two years period to decide whether the
officer is suitable for promotion on ad-hoc basis. Where the Government servant is considered for ad-
hoc promotion, the DPC should make its assessment on the basis of the totality of the individual‘s
record of service without taking into account the pending disciplinary case/criminal prosecution
against him.
17.8.3. After a decision is taken to promote a Government servant on an ad-hoc basis, an order of
promotion may be issued making it clear in the order itself that:-
(i) The promotion is being made on purely ad-hoc basis and the ad-hoc promotion will not confer
any right for regular promotion; and
(ii) The promotion shall be ―until further order‖. It should also be indicated in the orders that the
Government reserve the right to cancel at any time the ad-hoc promotion and revert the
Government servant to the post from which he was promoted.
17.8.4. If the Government servant concerned is acquitted in the criminal prosecution on the merits
of the case or is fully exonerated in the departmental proceedings, the ad-hoc promotion already made
may be confirmed and the promotion treated as a regular one from the date of the ad-hoc promotion
with all attendant benefits. In case the Government servant could have normally got his regular
promotion from a date prior to the date of this ad-hoc promotion with reference to his placement in
the DPC proceedings kept in the sealed cover(s) and the actual date of promotion of the person ranked
Compendium 351 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

immediately junior to him by the same DPC, he would also be allowed his due seniority and benefit of
notional promotion as envisaged in para 17.6.1. above.
17.8.5. If the Government servant is not acquitted on merits in the criminal prosecution but purely
on technical grounds and Government either proposes to take up the matter to a higher court or to
proceed against him departmentally or if the Government servant is not fully exonerated in the
departmental proceedings, the ad-hoc promotion granted to him should be brought to an end.
17.9 Sealed cover procedure applicable to Officer coming under cloud before promotion.— A
Government servant, who is recommended for promotion by the Departmental Promotion Committee
but in whose case any of the circumstances mentioned in para 11.1 above arise after the
recommendations of the DPC are received but before he is actually promoted, will be considered as if
his case had been placed in a sealed cover by the DPC. He shall not be promoted until he is
completely exonerated of the charges against him and the provisions contained in this part will be
applicable in his case also.
17.10 Date from which promotions are to be treated as regular.— The general principle is that
promotion of officers included in the panel would be regular from the date of validity of the panel or
the date of their actual promotion whichever is later.
17.11 In cases where the recommendations for promotion are made by the DPC presided over by a
member of the GPSC and such recommendations do not require to be approved by the Commission,
the date of Commission‘s letter forwarding fair copies of the minutes duly signed by the Chairman of
the DPC or the date of the actual promotion of the officers, whichever is later, should be reckoned as
the date of regular promotion of the officer. In cases where the Commission‘s approval is also
required the date of GPSC‘s letter communicating its approval or the date of actual promotion of the
officer whichever is later will be the relevant date. In all other cases the date on which promotion will
be effective will be the date on which the officer was actually promoted or the date of the meeting of
the DPC whichever is later. Where the meeting of the DPC extends over more than one day the last
date on which the DPC met shall be recorded as the date of meeting of the DPC.
17.12 Refusal of Promotion.— When a Government employee does not want to accept a
promotion which is offered to him he may make a written request that he may not be promoted and
the request will be considered by the appointing authority, taking relevant aspects into consideration.
If the reasons adduced for refusal of promotion are acceptable to the appointing authority, the next
person in the select list may be promoted. However, since it may not be administratively possible or
desirable to offer appointment to the persons who initially refused promotion, on every occasion on
which a vacancy arises, during the period of validity of the panel no fresh offer of appointment on
promotion shall be made in such cases for a period of one year from the date of refusal of first
promotion or till a next vacancy arises whichever is later. On the eventual promotion to the higher
grade, such Government servant will lose seniority vis-a-vis his juniors promoted to the higher grade
earlier irrespective of the fact whether the posts in question are filled by selection or otherwise. The
above mentioned policy will not apply where ad-hoc promotions against short term vacancies are
refused.
17.13.1. Validity of a panel.— The panel for promotion drawn up by DPC for ‗selection‘ posts
would normally be valid for one year. It should cease to be in force on the expiry of a period of one
year and six months or when a fresh panel is prepared whichever is earlier.
17.13.2 The date of commencement of the validity of panel will be the date on which the DPC
meets. In case the DPC meets on more than one day, the last date of the meeting would be the date of
commencement of the validity of the panel. In case the panel requires partially or wholly the approval
of the Commission, the date of validity of panel would be the date (of commission‘s letter)
communication their approval to the panel. It is important to ensure that the Commission‘s approval
to the panel is obtained where necessary, with the least possible delay.
17.14. Review of Panels.— The ‗select list‘ should be periodically reviewed. The names of those
officers who have already been promoted (otherwise than on a local or purely temporary basis) and
continue to officiate should be removed from the list and rest of the names if they are still within the
Compendium 352 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

consideration zone, alongwith others who may now be included in the field of choice should be
considered for the ‗select list‘ for the subsequent period.
Part-VI
Review D.P.C.s
18.1. When review DPCs may be held.— The proceedings of any DPC may be reviewed only if
the DPC has not taken all material facts into consideration or if material facts have not been brought
to the notice at the DPC or if there have been grave errors in the procedure followed by the DPC.
Thus, it may be necessary to convene Review DPCs to rectify certain unintentional mistakes, e.g.
a) Where eligible persons were omitted to be considered or
b) Where ineligible person were considered by mistake; or
c) Where the seniority of a person is revised with retrospective effect resulting in a variance of
the seniority list placed before the DPC; or
d) Where some procedural irregularity was committed by a DPC; or
e) Where adverse remarks in the CRs were toned down or expunged after the DPC had
considered the case of the officer.
These instances are not exhaustive but only illustrative.
18.2 Scope and Procedure.— A Review DPC should consider only those persons who were
eligible as on the date of meeting of original DPC. That is, persons who became eligible on a
subsequent date should not be considered. Such cases will, of course, come up for consideration by a
subsequent regular DPC. Further the review DPC should restrict its scrutiny to the CRs for the period
relevant to the first DPC. The CRs written for subsequent periods should not be considered. If any
adverse remarks relating to the relevant period, were toned down or expunged, the modified CRs
should be considered as if the original adverse remarks did not exist at all.
18.3 A review DPC is required to consider the case again only with reference to the technical or
factual mistakes that took place earlier and it should neither change the grading of an officer without
any valid reason (which should be recorded) nor change the zone of consideration nor take into
account any increase in the number of vacancies which might have occurred subsequently.
18.4.1 Cases where averse remarks have been expunged or toned down.— In cases where the
adverse remarks were toned down or expunged subsequent to consideration by the DPC, the
procedure set out herein may be followed. The appointing authority should scrutinise the case with a
view to decide whether or not a review by the DPC is justified, taking into account the nature of the
adverse remarks toned down or expunged. In cases where the GPSC have been associated with the
DPC, approval of the commission would be necessary for a review of the case by the DPC.
18.4.2. While considering a deferred case, or review of the case of a superseded officer, if the DPC
finds the officer fit for promotion/confirmation, it would place him at the appropriate place in the
relevant select list/list of officers considered fit for confirmation or promotion after taking into
account the toned down remarks of expunged remarks and his promotion and confirmation will be
regulated in the manner indicated below.
18.4.3 If the officers placed junior to the officer concerned have been promoted, he should be
promoted immediately and if there is no vacancy the junior most person officiating in the higher grade
should be reverted to accommodate him. On promotion, his pay should be fixed under F.R. 27 at the
stage it would have reached, had he been promoted from the date the officer immediately below him
was promoted but no arrears would be admissible. The seniority of the officer would be determined in
the order in which his name, on review, has been placed in the select list by DPC. If in any such case a
minimum period of qualifying service is prescribed for promotion to higher grade, the period from
which an officer placed below the officer concerned in the select list was promoted to the higher
grade, should be reckoned towards the qualifying period of service for the purpose of determining his
eligibility for promotion to the next higher grade.
Compendium 353 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

18.4.4. In the case of confirmation, if the officer concerned is recommended for confirmation on
the basis of review by the DPC, he should be confirmed and the seniority already allotted to him on
the basis of review should not be distributed by the delay in confirmation.
______
Department of Personnel
No. 2-38-75-PER (Vol.II) Date:- 26-08-1986
CIRCULAR
Rule 5(1) (a) of the Central Civil Services (Temporary Services) Rules, 1995 provides as follows:-
(a) The services of a temporary Government servant who is not in quasi-permanent service shall
be liable to termination at any time by a notice in writing given either by the Government
servant to the appointing authority or by the appointing authority to the Government servant;
(b) the period of such notice shall be one month
Provided that the service of any such Government servant may be terminated forthwith and
on such termination the Government servant shall be entitled to claim a sum equivalent to the
amount of his pay plus allowances for the period of the notice at the same rates at which he
was drawing them immediately before the termination of his services or, as the case may be;
for the period by which such notice falls short of one month.
2. The matter regarding termination of services under above Rule has been examined in consultation
with the Law Department and that Department has clarified that if the termination of services of a
termporary Government servant is by way of punishment, then Article 311(2) of the Constitution
will be attracted only. Therefore, the circumstances preceeding the order of termination is
required to the examined in each case, the motive behind it being immaterial. The Law
Department has further clarified that in case the misconduct is the very foundation of the order of
termination and not mere motive, then the provision of Article 311(2) of the Constitution would
be applied and that in case, the proposed termination of services is not by way of punishment but
only a discharge simpliciter under Rule 5(1) (a) ibid, then there is no necessity to give show cause
notice to a temporary Government servant.
3. All the appointing authorities are advised to follow the above procedure while dealing with the
cases for termination of the services of a temporary Government servant under Rule 5(1) (a) of
the C.C.S. Rules, 1965.
Sd/-
N. P. Gaunekar
Under Secretary (Personnel)
Chapter 33
TERMINATION OF SERVICES
1. During probation.— Where persons are appointed with a specific condition that their service
can be terminated without notice during the period of probation, including extended period of
probation, if any, it would be desirable to terminate the services of such employees on probation in
terms of the letter of appointment and not under the provisions of CCS (TS) Rules.
[G.I., M.H.A., O.M. No. 4/10/66-Estt., (c) dated the 26th August, 1967]
2. Under CCS (TS) Rules.— (i) Under Rule 5 of CCS (TS) Rules, the services of a temporary
employee can be terminated by the Government at any time by giving a month‘s notice, or by
payment of pay and allowances in lieu of notice as admissible on the date of termination. If the person
is required to be relieved after giving notice but before the expiry of the period of notice, he will be
paid pay and allowances for the unexpired period of notice.
(ii) A temporary employee also can give a month‘s notice for termination of his services. On expiry
of the notice period, he will have his service terminated automatically and the question acceptance of
Compendium 354 Filling up of posts
B. Promotion/Confirmation/Probation/DPC

his notice by Appointing Authority does not arise. In this case, there is no provision for the
employee‘s making payment of pay and allowances in lieu of notice.
(iii) The notice to the employee should be delivered or tendered to him in person, or sent to him by
Registered Post Acknowledgment Due. If he registered letter is returned undelivered, it will be
published in the official Gazette and will be deemed to have been delivered on the date of publication
in the Gazette.
[Rule 5, CCS (TS) Rules, 1965]
Note.— Normally there would not be any difficulty in serving the notice in person to an official on
duty. When it is apprehended the official is likely to evade receiving the notice, or is on , long leave,
service should be terminated for with, with an offer to pay a month‘s salary in lieu of notice.
[G.I., M.H.A., O.M. No. 4/1/65-Estts., (C) dated the 30th March, 1967.]
(iv) When the services of a temporary employee are terminated under Rule 5 of CCS (TS) Rules,
the order will be issued in Form I for termination with notice, or Form II for immediate termination on
payment of pay and allowances in lieu of notice, or Form VI for termination of service during the
period of notice already given by making payment of pay and allowances for the unexpired period of
notice. Similar forms prescribed for termination of services where the Appointing Authority is the
President of India, are Forms III, IV and V respectively. [For specimen forms see Swamy‘s ―CCS
(Temporary Service) Rules, 1965‖.]
[Rule 5, CS (TS) Rules, 1965.]
______
Special Department
No. SPL-EST-2866 Date:- 8th February, 1967
To
The Commissioner of Revenue and Taxes,
Panaji-Goa.

Subject:- Composition of Departmental Promotion Committee for Class IV posts

Sir,
I am directed to refer in your letter No. Rev/5th/425, dated 25th January, 1967 on the above subject and
to say that for recruitment to Class IV post as well as promotion from one Class IV post to another in
the same Class, Heads of Departments may nominate a Committee of three officers of their respective
Departments to make the requirement and recommend names.

Yours faithfully

Sd/-
D.V. Sawant
Deputy Secretary (Appointments)

______
Compendium 355 Financial Upgradation

Financial Upgradation
Compendium 356 Financial Upgradation

Department of Personnel
No. 2/7/2017-PER/903 Dated : 05-04-2021
OFFICE MEMORANDUM
Read : O.M. No. 2/7/2017-PER/3701 dated 07/12/2017
In partial modification to Part I of the Office Memorandum read in the preamble,
Departmental Screening Committee/Departmental Promotion Committee is re-constituted to consider
cases of financial up-gradation under Assured Career Progression Scheme (ACPS) and Modified
Assured Career Progression Scheme (MACPS) as follows :-
I-A For Group ―A‖ posts Outside Secretariat which are under administrative control of
Department of Personnel
1) Secretary of the Administrative Department ……Chairman
2) Addl. Secretary/Joint Secretary (Personnel)/Under Secretary (Personnel) ……Member
3) Director (Admin)/Dy. Director (Admin)/Senior most Officer next below the HOD……Member

I-B For Group ―A‖ posts Outside Secretariat other than I-A above
1) Secretary of the Administrative Department ………Chairman
2) Head of Department ………Member
3) Addl. Secretary/Joint Secretary (Personnel)/Under Secretary
of Concerned Administrative Department ………Member
OR
3) Director (Admin)/Dy. Director (Admin)/Senior most Officer next below the HOD ...Member
Provided that, where, the Secretary of the Administrative Department is also designated as
HOD, the 2nd Member at I-B above shall be the Senior most Officer of the Department next below
HOD and the 3rd Member at I-B shall be the Joint Secretary (Personnel) in circumstances where the
post of Director (Admin.)/Dy. Director (Admin) does not exist.
Sd/-
(Maya Pednekar )
Under Secretary (Personnel-II)
_____
Personnel Department
No. 1/1/82-PER(Part-IV)/525 Dated: 13/02/2020
OFFICE MEMORANDUM

A copy of the under mentioned Office Memorandum No. 35034/3/2015-Estt.(D) dated

22/10/2019, issued by Government of India, Ministry of Personnel, Public Grievances and Pensions,
Department of Personnel & Training, New Delhi is hereby adopted by this Government.
This shall come into effect from 30.11.2016, being the date of issue of order relating to
implementation of seventh pay recommendations to all employees of the State Administration and
Grant-in-Aid Educational Institutions.
This issues with the concurrence of Finance (R&C) Department vide its U.O. No. 1440025
dated 21/01/2020.
Sd/-
(Maya Pednekar)
Under Secretary (Personnel-II)
1. All Heads of Departments.
2. All Departments in the Secretariat.
Ministry of Personnel, Public Grievances and Pensions
No.35034/3/2015-Estt.(D) Dated the 22nd October, 2019
OFFICE MEMORANDUM
Compendium 357 Financial Upgradation

SUBJECT:- Consolidated Guidelines Regarding Modified Assured Career Progression

Scheme for the Central Government Civilian Employees.
The Seventh Central Pay Commission in Para 5.1.44 of its report, recommended that Modified
Assured Career Progression Scheme (MACPS) will continue to be administered at 10, 20 and 30
years as before. In the new Pay matrix, the employees will move to the immediate next Level in the
hierarchy. As per the recommendations, the Scheme will be available to all posts, including Group
"A" posts, whether isolated or not. However, Organized Group "A" Services will not be covered
under the Scheme. In other words, MACPS will continue to be applicable to all employees up to HAG
level, except members of Organized Group ‗A‘ Services.
2. The Government has considered the recommendations of the Seventh Central Pay
Commission for continuation of MACPS and has accepted the same. The MACPS will continue to be
administered at 10, 20 and 30 years as before. Under the Scheme, the employee will move to
immediate next Pay Level in the new Pay Matrix.
3. The Scheme shall continue to be applicable to all regularly appointed Group "A" (except
officers of the Organized Group "A" Services), "B", and "C" Central Government Civilian
Employees. Casual employees, including those granted 'temporary status' and employees appointed in
the Government on ad-hoc or contract basis shall not qualify for benefits under the aforesaid Scheme.
The details of the MACP Scheme and conditions for grant of the financial upgradation under the
Scheme are given in Annexure-I.
4. A Screening Committee shall be constituted in each Department to consider the case for grant
of financial upgradations under the MACP Scheme. The Screening Committee shall consist of a
Chairperson and two members. The members of the Committee shall comprise officers holding posts
which are at least one level above the level in which the MACP is to be considered and not below the
rank of Under Secretary equivalent in the Government. The Chairperson should generally be a level
above the members of the Committee.
5. In cases where the Appointing Authority is the President and the Screening Committee is
constituted in the Secretariat of the Ministry/Department, then the power to approve the
recommendations of the Screening Committee is delegated to the Secretary of such Ministry or
Department. In cases where the Appointing Authority is the President and the Screening Committee is
constituted in an organization (for e.g., field office, attached/subordinate office, etc), then the power
to approve the recommendations of the Screening Committee is delegated to the Head of such
organization. In all other cases, the power to approve the recommendations of the Screening
Committee shall be with the Appointing Authority.
6. In order to prevent undue strain on the administrative machinery, the Screening Committee
shall follow a time-schedule and meet twice in a financial year. Accordingly, cases maturing during
the first-half of a particular financial year (April-September) shall be taken up for consideration by the
Screening Committee meeting in the first week of January. Similarly, the Screening Committee
meeting in the first week of July shall process the cases that would be maturing during the second-half
of the financial year (October-March).
7. In so far as persons serving in the Indian Audit and Accounts Departments are concerned,
these orders issue after consultation with the Comptroller and Auditor General of India.
8. Any interpretation/clarification of doubt as to the scope and meaning of the provisions of the
MACP Scheme shall be given by the Department of Personnel and Training (Establishment-D). The
MACP Scheme continues to be effective from 01.09.2008.
9. No stepping up of pay in the level would be admissible with regard to junior getting more pay
than the senior on account of pay fixation under MACP Scheme.
10. Hindi version will follow.
Deputy Secretary to Govt. of India

(A. B arya)
Compendium 358 Financial Upgradation

Annexure-I

O.M. No.35034/3/2015-Estt. (D) dated 22.10.2019

1. There shall be three financial upgradations under the MACPS, counted from the direct entry
grade on completion of 10, 20 and 30 years services, respectively, or 10 years of continuous
service in the same Level in Pay Matrix, whichever is earlier.

2. The MACPS envisages merely placement in the immediate next higher level in the hierarchy of
the Pay Matrix as given in PART A of Schedule of the CCS (Revised Pay) Rules, 2016. Thus,
the level at the time of financial upgradation under the MACPS can, in certain cases where
regular promotion is not between two successive Pay Levels, be lower than what is available at
the time of regular promotion. In such cases, the higher level attached to the next promotion post
in the hierarchy of the concerned cadre/organization will be given only at the time of regular
promotion.

3. The financial upgradations under the MACPS would be admissible up-to level 15 in the Pay
Matrix, corresponding to the Higher Administrative Grade (HAG).

4. (i) Benefit of pay fixation available at the time of regular promotion shall also be allowed at the
time of financial upgradation under the Scheme [as prescribed in Para 13 of CCS(Revised Pay
Rules), 20l6].
(ii) There shall, however, be no further fixation of pay at the time of regular promotion if it is in
the same pay level as granted under MACPS.
(iii) However, at the time of actual promotion if it happens to be in a post carrying higher pay
level than what is available under MACPS, then he shall be placed in the level to which he
is promoted at a cell in the promoted level equal to the figure being drawn by him on
account of MACP. If no such cell is available in the level to which promoted, he shall be
placed at the next higher cell in that level. The employee may have an option to get this
fixation done either on the date of promotion or w.e.f. the date of next increment as per the
option to be exercised by him.
5. Promotions earned/upgradation granted under the MACP Scheme in the past to those grades
which are in the same Level in the Pay Matrix due to merger of pay scales/upgradations of posts
recommended by the Seventh Pay Commission shall be ignored for the propose of granting
upgradations under Modified ACPS. The benefit of merger will accrue w.e.f. the date of
notification of the Recruitment Rules for the relevant post.
6. Fixation of pay on grant of financial upgradation under MACPS on or after 01.01.2016 shall be
made as per Rule 13 of CCS (RP) Rules, 2016 issued vide Department of Expenditure
notification dated 25th July, 2016 and in terms of provisions contained in DoP&T OM No.
13/02/2017-Estt.(Pay-I) dated 27.07.2017.
6.1 In cases where financial upgradation had been granted to Government Servants in the next higher
Grade Pay in the hierarchy of Grade Pays as per the provisions of the MACP Scheme of 19 th
May, 2009, but whereas as a result of the implementation of Seventh CPC's recommendations,
substantive post held by him in the hierarchy of the cadre has been upgraded by granting a
higher Pay Level, in such cases the MACP already granted to him prior to 7th CPC shall be
refixed in the revised pay structure at the next higher level of Pay Matrix. To illustrate, in the
case of Postal Inspector (GP 4200/-) in Department of Posts, who was granted 1st MACP in the
Grade Pay of Rs. 4600/- in PB-2, he will now be granted (grade pay of Rs 4800 in the pay band
PB-2) Level 8 of the Pay Matrix consequent upon upgradation of the post of Postal Inspector
from GP of Rs. 4200 to GP of Rs. 4600/Level 7 in the Pay Matrix. However, all the financial
Compendium 359 Financial Upgradation

upgradations under the Scheme should be done strictly in accordance with the hierarchy of
Levels in the Pay Matrix as notified vide CCS (Revised Pay) Rules, 2016.
7. With regard to fixation of his pay on grant of promotion/financial upgradation under MACP
Scheme, a Government servant has an option under FR22 (1) (a) (1) to get his pay fixed in the
higher post/ Pay Level either from the date of his promotion/upgradation or from the date of his
next increment viz. 1st July or 1st January, subject to provisions in the Scheme.
8. Promotions earned in the post carrying same Pay Level in the promotional hierarchy as per
Recruitment Rules shall be counted for the purpose of MACPS.

9. 'Regular service' for the purposes of the MACPS shall commence from the date of joining of a
post in direct entry grade on a regular basis either on direct recruitment basis or on
absorption/re-employment basis. Service rendered on casual, adhoc/contract basis before
regular appointment on pre-appointment training shall not be taken into reckoning. However,
past continuous regular service in same/another Central Government Department in a post
carrying same pay level in the Pay Matrix prior to regular appointment in a new Department,
without a break, shall also be counted towards qualifying regular service for the purposes of
MACPS only (and not for the regular promotions). However, benefits under the MACPS in
such cases shall not be considered till the satisfactory completion of the probation period in the
new post.
10. Past service rendered by a Central Government employee in a State Government/Statutory
Body/Autonomous body/ Public Sector organization, before appointment in the Central
Government shall not be counted towards Regular Service.
11. 'Regular service' shall include all periods spent on deputation/foreign service, study leave and
all other kinds of leave, duly sanctioned by the competent authority.
12. The MACPS shall also be applicable to work charged employees, if their service conditions are
comparable with the staff of regular establishment.
13. Existing time-bound promotion scheme, including in-situ promotion scheme, or any other kind
of promotion scheme existing for a particular category of employees in a Ministry/Department
or its offices, may continue to be operational for the concerned category of employees, if it is
decided by the concerned administrative authorities to retain such Schemes, after necessary
consultations or they may switch-over to the MACPS. However, these Schemes shall not run
concurrently with the MACPS.
14. The MACPS is directly applicable only to Central Government Civilian employees. The
Scheme may be extended to employees of Central Autonomous/Statutory Bodies under the
administrative control of a Ministry/Department subject to fulfillment of conditions prescribed
in DOPT‘s OM No. 35034/3/2010-Estt.(D) dated 03.08.2010.
15. If a financial upgradation under the MACPS is deferred and not allowed after 10 years in a
level, due to the reason of the employees being unfit or due to departmental proceedings etc.,
this would have consequential effect on the subsequent financial upgradation which would also
get deferred to the extent of delay in grant of first financial upgradation.
16. On grant of financial upgradation under the Scheme, there shall be no change in the
designation, classification or higher status. However, financial and certain other benefits which
are linked to the pay drawn by an employee such as HBA, allotment of Government
accommodation shall be permitted.
17. (i). For grant of financial upgradation under the MACP Scheme, the prescribed Benchmark
shall be ‗Very Good‘, for all levels. This shall be effective for upgradations under MACPS
falling due on or after 25.07.2016 and the revised benchmark shall be applicable for the APARs
for the year 2016-17 and subsequent years.
Compendium 360 Financial Upgradation

(ii). While assessing the suitability of an employee for grant of MACP, the Departmental
Screening Committee (DSC) shall assess the APARs in the reckoning period. The benchmark
for the APARs for the years 2016-17 and thereafter shall be ‗Very Good‘. The benchmark for
the years 2015-16 and earlier years shall continue be as per the MACP guidelines issued vide
DoPT O.M. dated 19.05.2009:

―The financial upgradation would be non-functional basis subject to fitness in the hierarchy of
grade pay within the PB-I. Thereafter for upgradation under the MACPS the benchmark of
'good' would be applicable till the grade pay of Rs. 6600/- in PB-3. The benchmark will be
'Very Good' for financial upgradation to the grade pay of Rs. 7600 and above.‖

For example, if a particular MACP falls due on or after 25.07.2016, the following benchmarks
for APARs are applicable:
APAR for the year Benchmark grading for MACP Benchmark grading for MACP
for Level 11 and below for Level 12 and above

2013-14 and Good Very Good

earlier years
2014-15 Good Very Good
2015-16 Good Very Good
2016-17 Very Good Very Good
2017-18 and Very Good Very Good
subsequent years

18. In the matter of disciplinary/ penalty proceedings, grant of benefit under the MACPS shall be
subject to rules governing normal promotion. Such cases shall, therefore, be regulated under the
provisions of the CCS (CCA) Rules, 1965 and instructions issued there under.
19. The MACPS contemplates merely placement on personal basis in the immediate higher Pay
Level /grant of financial benefits only and shall not amount to actual/functional promotion of
the employees concerned. Therefore, no reservation orders/roster shall apply to the MACPS,
which shall extend its benefits uniformly to all eligible SC/ST employees also. However, the
rules of reservation in promotion shall be ensured at the time of regular promotion. For this
reason, it shall not be mandatory to associate members of SC/ST in the Screening Committee
meant to consider cases for grant of financial upgradation under the Scheme.
20. Financial upgradation under the MACPS shall be purely personal to the employee and shall
have no relevance to his seniority position. As such, there shall be no additional financial
upgradation for the senior employees on the ground that the junior employee in the grade has
got higher pay/ Level under the MACPS. However, in cases where a senior Government
servant granted MACP to a higher Grade Pay before the 1st day of January, 2016 draws less pay
in the revised pay structure than his junior who is granted MACP to the higher Level on or after
the 1st day of January, 2016, the pay of senior Government servant in the revised pay structure
shall be stepped up to an amount equal to the pay as fixed for his junior in that higher post and
such stepping up shall be done with effect from the date of MACP of the junior Government
servant subject to the fulfillment of the following conditions, namely:-
(a) both the junior and the senior Government servants belong to the same cadre and they
are in the same pay Level on grant of MACP;
(b) the existing pay structure and the revised pay structure of the lower and higher posts
in which they are entitled to draw pay are identical;
(c) the senior Government servants at the time of grant of MACP are drawing equal or
more pay than the junior;
Compendium 361 Financial Upgradation

(d) the anomaly is directly as a result of the application of the provisions of

Fundamental Rule 22 or any other rule or order regulating pay fixation on such grant
of MACP in the revised pay structure:
Provided that if the junior officer was drawing more pay in the existing pay structure than the
senior by virtue of any advance increments granted to him, the provisions of this sub rule shall
not be invoked to step up the pay of the senior officer.
21. Pay drawn in the level of Pay Matrix under the MACPS shall be taken as the basis for
determining the terminal benefits in respect of the retiring employee.
22. In case an employee is declared surplus in his/her organization and appointed in the same pay-
scale or lower scale of pay in the new organization, the regular service rendered by him/her in
the previous organization shall be counted towards the regular service in his/her new
organization for the purpose of giving financial upgradation under the MACPS.
23. In case of transfer 'including unilateral transfer on request', regular service rendered in previous
organization/office shall be counted along with the regular service in the new
organization/office for the purpose of getting financial upgradations under the MACPS.
However, financial upgradation under the MACPS shall be allowed in the immediate next
higher Pay Level in the Pay Matrix as given in CCS (Revised Pay) Rules, 2016. Wherever an
official, in accordance with terms and conditions of transfer on own volition to a lower post, is
reverted to the lower Post/ Grade from the promoted Post/ Pay Level before being relieved for
the new organization/office, such past promotion in the previous organization/ office will be
ignored for the purpose of MACPS in the new organization/office.
24. If a regular promotion has been offered but was refused by the employee before becoming
entitled to an upgradation under the scheme, no financial upgradation shall be allowed as the
employee has not stagnated due to lack of opportunities. If, however, financial upgradation has
been allowed due to stagnation and the employees subsequently refuse the promotion, it shall
not be a ground to withdraw the financial upgradation. He shall, however, not be eligible to be
considered for further financial upgradation till he agrees to be considered for promotion again
and in such case, the second or next financial upgradation shall also be deferred to the extent of
period of debarment due to the refusal of promotion.
25. Cases of persons holding higher posts purely on adhoc basis shall also be considered by the
Screening Committee alongwith others. They may be allowed the benefit of financial
upgradation on reversion to the lower post.
26. Employees on deputation need not revert to the parent Department for availing the benefit of
financial upgradation under the MACPS. They may exercise a fresh option to either draw pay
in the level of Pay Matrix attached to the post held by them on deputation or the pay in the pay
level admissible to them under the MACPS, whichever is beneficial. In case, the employee
opts to draw pay in the pay level admissible to him/her under the MACPS, the deputation
(duty) allowance shall be regulated in terms of the instructions issued by DoPT vide O.M.
No.2/11/2017-Estt.(Pay II) dated 24.11.2017, as amended from time to time.
27. Illustrations
A. (i) If a Government servant in Level 2 gets his first regular promotion in the Level 4 on
completion of 8 years of service and then continues in the Level for further 10 years without
any promotion then he would be eligible for 2nd financial upgradation under the MACPS in
the Level 5 after completion of 18 years (8+10 years).
(ii) (a) In case he does not get any promotion thereafter, then he would get 3 rd financial
upgradation in the Level 6 on completion of further 10 years of service i.e. after 28 years
(8+10+10).
(ii) (b) However, if he gets 2nd promotion after 5 years of further service to the grade say in
the Level 7 [i.e. on completion of 23 years (8+10+5years)], then he would get 3 rd financial
upgradation in Level 8 after completion of 30 years.
Compendium 362 Financial Upgradation

(iii)(a) If he gets 2nd promotion before 20th year (say 19th year), then he gets 3rd MACP, at
the end of 29th year, (i.e. 10 years from 2nd promotion) provided he does not get 3rd
promotion.
(iii)(b) If he gets 2nd promotion after 20th year (say in 23rd year), and there is no 3rd
promotion before 30 years, then he may be allowed 3rd MACP at the end of 30 years.
B. If a Government servant in Level 2 granted 1st financial upgradation under the MACPS on
completion of 10 years of service in the Level 3 and 5 years later he gets 1 st regular promotion in
Level 4, the 2nd financial upgradation under MACPS (in the next level w.r.t. level held by
Government servant) will be granted in Level 5 on completion of 20 years of service. On
completion of 30 years of service, he will get 3rd MACP in the Level 6. However, if two
promotions are earned before completion of 20 years, only 3rd financial upgradation would be
admissible on completion of 10 years of service in the Level from the date of 2 nd promotion or at
30th year of service, whichever is earlier.
C. If a Government servant has been granted either two regular promotions or 2 nd financial
upgradation under the ACP Scheme of August, 1999 after completion of 24 years of regular
service then only 3rd financial upgradation would be admissible to him under the MACPS on
completion of 30 years of service provided that he has not earned third promotion in the
hierarchy.
Deputy Secretary

(A. B arya)

_____
Compendium 363 Financial Upgradation

Department of Personnel
File No. 2/7/2017-PER/746 Dated: 12-03-2018
Read: 1) O.M. No. 1/1/82-PER (Part-III) dated 20-12-2001.
2) O.M. No. 2/7/76-PER-(Vol.III) Part dated 18-03-2008.
3) O.M. No. 2/7/76-PER (Vol. III) Part dated 19-10-2010.
4) O.M. No. 2/7/2017-PER/3701 dated 07-12-2017.
OFFICE MEMORANDUM
The Government is pleased to partially modify Part II & III of the Office Memorandum at Serial
No. 4 read in the preamble constituting the Departmental Promotion Committees/Departmental
Screening Committees cases of financial up-gradation under Assured Career Progression Scheme
(ACPS) and Modified Assured Career Progression Scheme (MACPS) as follows:-
II. For Group ‗B‘ posts outside Secretariat.
1) Secretary of the Administrative Department … Chairman.
2) Head of the Department … Member.
3) Director (Admn.)/Dy. Director (Admn.) in the Department
OR
Senior most Officer next below the HOD … Member.
III. For Group ‗C‘ posts outside Secretariat.
1) Head of the Department … Chairman.
2) Senior most Officers next below the HOD … Member.
3) An Officer to be nominated by Head of the Department … Member.
Sd/-
Shashank V. Thakur
Under Secretary (Personnel-II).
______
Department of Personnel
File No. 2/7/2017-PER/3701 Dated: 07-12-2017
Read: 1) O.M. No. 1/1/82-PER (Part-III) dated 20-12-2001.
2) O.M. No. 2/7/76-PER-(Vol.III) Part dated 18-03-2008.
3) O.M. No. 2/7/76-PER (Vol. III) Part dated 19-10-2010.
OFFICE MEMORANDUM
In supersession of the Office Memorandums read in the preamble, the Government is pleased to
re-constitute with immediate effect, the Departmental Promotion Committees to consider cases of
financial up-gradation under Assured Career Progression Scheme (ACPS) and Modified Assured
Career Progression Scheme (MACPS) as follows:-
I. For Group ‗A‘ posts outside Secretariat:-
1) Secretary of the Administrative Department … Chairman.
2) Head of the Department … Member.
3) Joint Secretary/Add. Secretary (Personnel) … Member.
II. For Group ‗B‘ posts outside Secretariat.
1) Secretary of the Administrative Department … Chairman.
2) Head of the Department … Member.
Compendium 364 Financial Upgradation

3) Director (Admn.)/Dy. Director(Admn.) in the Department … Member.

III. For Group ‗C‘ posts outside Secretariat.
1) Head of the Department … Chairman.
2) Director (Admn.)/Dy. Director (Admn.) in the Dept. … Member.
3) Senior most officer next below the HOD … Member.
IV. For all posts (Group A, B & C) in the Secretariat:-
1) Secretary (GA) … Chairman.
2) Joint Secretary/Addl. Secretary (GA) … Member.
3) Joint Secretary/Addl. Secretary (Personnel) … Member.
Sd/-
Shashank V. Thakur
Under Secretary
(Personnel-II).
______
Department of Personnel
No. 1/1/82-PER(Part IV) Dated: 04-04-2017
OFFICE MEMORANDUM
A copy of the undermentioned Office Memorandum No. 35034/3/2015-Estt.(D) dated 28-09-
2016, issued by Govt. of India, Ministry of Personnel, Public Greivances & Pensions, Department of
Personnel & Training, New Delhi is hereby adopted by this State Government.
This shall come into effect from 30-11-2016, being the date of issue of orders relating to
implementation of Seventh Pay recommendations to all employees of the State Administration and
Grant-in-Aid in Educational Institutions.
This issues with the concurrence of Finance (R&C) Department vide its U.O. No. 1440025
dated 30-03-2017.
Sd/-
Shashank V. Thakur
Under Secretary
(Personnel-II).

Ministry of Personnel, Public Grievances and Pensions

File No. 35034/3/2015-Estt.(D) Dated: 28-09-2016
OFFICE MEMORANDUM
Subject: Modified Assured Career Progress Scheme (MACPS) for the Central Government Civilian
Employees-Implementation of seventh CPC recommendations.
The Modified Assured Career Progression Scheme was introduced with the effect from 01-09-2008
in pursuance of the recommendations of the Sixth Pay Commission by this Department‘s OM
No. 35034/3/2008-Estt(D) dated 19th May, 2009. Subsequently, clarifications/FAQs were issued vide
OM dated 16-11-2009, 09-09-2010, 01-04-2011, 13-06-2012, 04-10-2012 and 10-12-2014. These
instructions are in force with effect from 01-09-2008.
2. The 7th Central Pay Commission (CPC) in Para 5.1.44 of its report has recommended inter-alia
as follows:
“MACP will continue to be administered at 10, 20 and 30 years as before. In the new Pay
Matrix, the employee will move to immediate next level in hierarchy. Fixation of pay will follow
the same principle as that for a regular promotion in the Pay Matrix. MACPS will continue to be
Compendium 365 Financial Upgradation

applicable to all employees up to Higher Administrative Grade (HAG) level except members of
Organized Group „A‟ Services.”
3. The Government has considered the above recommendation and has accepted the same. In the
light of the recommendations of the 7th CPC accepted by the Government, the Modified Assured
Career Progression Scheme (MACPS) will continue to be administered at 10, 20 and 30 years as
before. Further, Para 1 and 2 of the existing Scheme (Annexure to this Department‘s OM No.
35024/3/2008-Estt. D dated 19th May, 2009) will be substituted by the following words:-
―1. There shall be three financial upgradation under the MACPS as per 7 th CPC
recommendations, counted from the direct entry grade on completion of 10, 20 and 30 years
services respectively or 10 years of continuous service in the same level in Pay Matrix,
whichever is earlier.
2. The MACPS envisages merely placement in the immediate next higher level in the Pay
Matrix as given in PART A of Schedule of the CCS (Revised Pay) Rules, 2016. Thus, the level
in the Pay Matrix at the time of financial upgradation under the MACPS can, in certain cases
where regular promotion is not between two successive levels in the Pay Matrix, be different
than what is available at the time of regular promotion. In such cases, the higher level in the Pay
Matrix attached to the next promotion post in the hierarchy of the concerned cadre/organization
will be given only at the time of regular promotion.‖
4. The 7th Central Pay Commission (CPC) in Para 5.1.45 of its report has interalia recommended
as follows:
“Benchmark for performance appraisal for promotion and financial upgradation under
MACPS to be enhanced from „Good „to „Very good‟.”
5. The Government has considered the above recommendation and has accepted the same. In the
light of the recommendations of the 7th CPC accepted by the Government, Para 17 of the
Scheme (Annexure to OM No. 35024/3/2008-Estt. D dated 19th May, 2009) shall be substituted
by the following words:-
―17. For grant of financial upgradation under the MACPS, the prescribed benchmark
would be ‗Very Good‘ for all the posts.‖
6. These changes will come into effect from 25th July, 2016, i.e. from the date of resolution
notified by Department of Expenditure, Ministry of Finance regarding acceptance of the
recommendations of the 7th CPC.
7. The comprehensive MACP Scheme on acceptance of Seventh Central Pay Commission
recommendations will be issued separately.
Sd/-
Jayanthi G.
Director (E.I)
______
Department of Personnel
File No. 1/1/82-PER (Part-IV) Dated: 17-03-2016
CIRCULAR
Attention of all Heads of Department is invited to the circulars & instructions issued from time to
time as regards to the implementation of TBPS, ACPS and MACPS to their employees. However, the
Government has observed that there is enormous delay in granting career advancements under the
above schemes. It is also observed that many a times the Department issues the orders of granting
financial upgradation after a gap of 2 years or more. Such kind of delay defeats the very purpose of
the scheme and also demoralizes the Government employees.
Since, the above three schemes being correlated and have replaced one after the other, it is
necessary that all the concerned Administrative Department should implement the above schemes to
give financial benefits/financial up-gradation to their employees and they should clear the backlog of
such cases in a time bound manner.
Compendium 366 Financial Upgradation

It is, therefore, enjoined upon all the Heads of Departments to strictly comply the instruction and
submit the report within a month‘s time.
Sd/-
Surendra F. Naik
Under Secretary
(Personnel-II).
______
Department of Personnel
No. 1/1/82-PER (Part-IV) Dated: 28th January, 2014
CIRCULAR
As a part of career advancement for the State Government employees, the Government
implemented Time Bound Promotional Scheme w.e.f. 01-06-1989. This Time Bound Promotional
Scheme was replaced by Assured Career Progression Scheme w.e.f. 22-02-2001 and further by
Modified Assured Progression Career Scheme w.e.f. 01-09-2008 under which the employees are
being considered for grant of financial upgradations after completion of certain period of service in
the post as prescribed in the respective schemes. Consequent to implementation of these Schemes, the
Personnel Department has been receiving a number of proposals for examination/verification and
advice from various Government Departments. However, it has been observed that the proposals
furnished by various Government Departments do not contain all the service details of their
employees eligible for TBPS/ACPS/MACPS as a result of which examination/verification of
proposals consumes lot of time on collecting the data of employees from the Departments concerned
either by calling personally the Departmental representatives or contacting over the telephone or
returning the files to the Department by raising queries.
Since the above three Schemes being correlated and are replaced one after the other, it is necessary
that while examining the proposals for grant of financial upgradation, the referring Department shall
make available the entire service details of the employees to the Personnel Department for which a
proforma has been devised and annexed to the Circular for prompt and easy examination of the
proposals.
It may also be ensured that while submitting the service details of the employee, their orders of
initial appointments, orders regularizing the appointments, promotion orders, recruitment rules, etc.
are also invariable furnished in support of the proposals for examination/verification of
TBPS/ACPS/MACPS proposals.
It is, therefore, enjoined upon all the Heads of Departments to comply with the requirements
referred to hereinabove strictly failing which the proposals shall not be entertained.
Sd/-
R. Aga
Under Secretary
(Personnel-I).
Details of Employees eligible for Grant TBPS/ACPS/MACPS after completion of …….. years
Date of
Date of Completion

initial Date of Date of Date of

of 10/20/30 years

Date of
Name & present

of the employee

appointment and regular Promotion, Date of Promotion MACC

designation

grant of
Pay scale

Pay scale

Pay scale

Pay scale

Pay scale

the appoint- if any and grant of if any and P

Sr. TBPS/
designation of ment, if Designation 2nd ACP/ designation scale to
No. ACP/
the post to which the appoint- of the post 2nd MACP of the post be
MACP
appointed ment was on which on which granted
(whether regular ad hoc promoted promoted
or ad hoc)

______
Compendium 367 Financial Upgradation

Department of Personnel
File No. 1/1/82-PER (Part-IV) Dated: 12-06-2013
CIRCULAR
A copy of the under mentioned Office Memorandum No. 35034/3/2008-Estt (D) (Vol. II) dated
04-10-2012 received from Government of India, Ministry of Personnel, Public Grievances and
Pensions, Department of Personnel & Training, New Delhi is forwarded for information and
necessary action to:-
1. All Head of Department/Offices.
2. All Department in Secretariat.
Sd/-
Umeshchandra L. Joshi
Under Secretary
(Personnel-I).

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training
No. 35034/3/2008-Estt. (D)(Vol. II) New Delhi, Dated the 4th October, 2012.
OFFICE MEMORANDUM
Subject: Modified Assured Career Progression Schemes for the Central Government Civilian
Employees-Clarification regarding.
Reference is invited to the Department of Personnel & Training OM No. 35034/3/2008-Estt. (D)
dated 19-05-2009 with regard to Modified Assured Career Progression Scheme (MACPS). Pursuant
to discussions in the meeting of National Advisory Committee held on 17-07-2012 and subsequent
meeting on 27-07-2012 held with the Staff Side and in continuation to clarification issued vide this
Department‘s O. M. No. 35034/3/2008-Estt (D) (Vol. II) dated 01-11-2010, it is further clarified as
under:
2(i) Financial up-gradation under MACPS in the case of staff who joined another
unit/organization on request:
This Department‘s O.M. No. 35034/3/2008-Estt(D) (Vol. II) dated 01-11-2010 provides that in
case of transfer including unilateral transfer on request service rendered in previous
organization/office shall be counted along with the regular service in the new organization/office for
the purpose of getting financial upgradation under the MACPS. However, financial upgradation under
the MACPS shall be allowed in the immediate next higher grade pay in the hierarchy of revised pay
bands as given in CCS (Revised Pay) Rules, 2008. It is now further clarified that wherever an official,
in accordance with terms and conditions of transfer on own volition to a lower post, is reverted to the
lower post/Grade from the promoted post/grade before being relieved for the new organization/office,
such past promotion in the previous organization/office will be ignored for the purpose of MACPS in
the new organization/office.
2. (ii) Benchmark for MACPS Scheme:
Para 17 of Annexure-I of the MACPS Scheme provide that the financial upgradation would be on
non-functional basis subject to fitness, in the hierarchy of grade pay within the PB-I. Thereafter for
upgradation under the MACPS, the benchmark of ‗good‘ would be applicable till the grade pay of
Rs. 6,600/- in PB-3. The benchmark will be ‗Very Good‘ for financial upgradation to the grade pay of
Rs. 7,600 and above. This Department‘s OM No. 35034/2008-Estt.(D)(Vol. II) dated 01-11-2010
provides that where the financial upgradation under MACPS also happens to be in the promotional
grade and benchmark for promotion is lower than the benchmark for granting the benefit under
MACPS as mentioned in Para 17 ibid, the benchmark for promotion shall apply to MACP also. It is
Compendium 368 Financial Upgradation

now further clarified that wherever promotions are given on non-selection basis i.e. on seniority-cum-
fitness basis), the prescribed benchmark as mentioned in para 17 of Annexure – I of MACP Scheme
dated 19-05-2009 shall not apply for the purpose fo grant of financial upgradation under MACP
scheme.
Sd/-
Mukta Goel,
Director (Estt.)
_____
Department of Personnel
No. 1/1/82-PER (Part-VI) Dated: 21-06-2011
OFFICE MEMORANDUM
Sub.: Modified Assured Career Progression Scheme Clarifications regarding.
Subsequent to the implementation of the ―Modified Assured Career Progression Scheme‖
recommended by the Sixth Pay Commission and adopted by the State of Goa vide this Department‘s
Office Memorandum No. 1/1/82-PER (Part-V) dated 06-08-2009 it has been observed that various
queries are being raised by the State Departments, while examining the cases of financial upgradation
under new scheme in their respective Departments and are being referred to the Personnel Department
for clarification.
In order to facilitate examination of the cases of financial upgradation under the new MACP
Scheme, clarifications given by the Department of Personnel and Training, Government of India, to
the most frequent doubts raised in respect of the scheme are circulated herewith for assistance.
Department may also visit the website: www.persmin.gov.in for any clarification in respect of the
scheme.
Sd/-
Umeshchandra L. Joshi,
Under Secretary
(Personnel-).
Annexure
Point of doubt Clarification

1. What is Modified Assured Career The MACP Scheme for Central Civilian Government Employees
Progression Scheme (MACPS)? is in supersession of earlier ACP Scheme. Under the MACP
Scheme three financial Up-gradations are allowed on completion
of 10, 20, 30 years of regular service, counted from the direct
entry grade. The MACPS envisages merely placement in the
immediate next higher grade pay as given in Section I, Part-A of
the first schedule of the CCS (Revised Pay) Rules 2008, in case
no promotion has been earned by the employee during this
period.
2. From which date the MACPS is The MACPS is effective w.e.f. 01-09-2008 or on completion of
effective? 10, 20 & 30 years of continuous regular service, whichever is
later Financial upgradation will also be admissible whenever a
person has spent 10 years continuously in the same grade pay.
(Para 9 of OM dated 19-05-2009).
3. Who are entitled for financial The MACPS is applicable to all Central Government Civilian
upgradation under the MACPS? Employees.
4. What norms are required to be The financial upgradation would be on non-functional basis
fulfilled while granting the benefits subject to fitness in the hierarchy of pay band and grade pay
under MACPS within PB-1. Thereafter, only the benchmark of ‗Good‘ would be
applicable till the grade pay of Rs. 6600 in PB-3. The benchmark
will be ‗Very Good‘ for financial upgradation to he grade pay of
Compendium 369 Financial Upgradation

Rs. 7,600 and above. However, where financial upgradation

under the MACPS also happen to be in promotional grade and
benchmark for promotion is lower than the benchmark for
granting the benefits under MACPS as mentioned in Para 17 of
the Scheme, the benchmark for promotion shall apply to MACP
also. OM. No. 35034/3/2008-Estt(D) dated 01-11-2010.
5. Whether Pay Band would be Yes.
changed at the time of grant of OM. No. 35034/3/2008-Estt (D) dated 09-09-2010.
financial upgradation under
MACPS
6. Whether the promotions in same The financial up-gradation under the MACPS is in the immediate
grade would be counted for the next higher grade pay in the hierarchy of recommended revised
purpose MACPS? pay bands and grade pay as given in CCS (Revised Pay) Rules,
2008. However if the promotional hierarchy as per recruitment
rules is such that promotions are earned in the same grade pay,
then same shall be counted for the purpose of MACPS.
7. How will be benefits of ACP be The revised pay structure has been changed w.e.f. 01-01-2006
granted if due between and the benefits of ACPS have been allowed till 31-08-2008.
01-01-2006 and 31-08-2008 Hence, the benefits of revised pay structure would be allowed for
the purpose of ACPS. (OM No. 35034/3/2008-Estt/dated 09-09-
2010).
8. Whether ad hoc appointment No. Only continuous regular service is counted towards
would be counted towards qualifying service for the purpose of MACPS. The regular
qualifying service for MACPS service shall commence from the date of joining of a post in
direct entry grade on a regular basis. (Para 9 of the MACPS).
9. Where State Government service No. Only regular service rendered in the Central Government‘s
shall be reckoned for the purpose Department/Office is to be counted for the purpose of MACPS,
of MACPS as the Scheme is applicable to the Central Government Civilian
Employees only. (MACPS, Para 10).
10. What are the periods included in All period spent on deputation/foreign service, study leave and
the regular service? all other kind of leave, duly sanctioned by the competent
authority shall be included in the regular service (Para 11,
MACPS).
11. How is the MACPS to be extended Procedure prescribed in OM No. 35034/3/2010-Estt (D), dated
to the employees of autonomous 03-08-2010 would be followed by the administrative
and Statutory Bodies Ministries/Departments concerned for extension of the MACPS
to the employees of Autonomous and Statutory Bodies under
their control.
12. Whether the cases of grant of Yes. Since the benefits of ACPS have been discontinued w.e.f.
financial upgradation allowed 01-09-2008, the cases settled between 01-09-2008 and 19-05-
under the ACPS between 2009, in terms of previous ACP Scheme shall be reviewed.
01-09-2008 and 19-05-2009, the
date of issue of the Schedule are be
reviewed?
13. Whether the past continuous Yes. (Para 9, MACPS).
regular service in another Govt.
Deptt. in a post carrying same
grade pay prior to regular
appointment in a new Deptt.
without a break shall be counted
towards qualifying regular service
for the purpose of MACPS
14. Upto what grade pay the benefits The benefits of MACPS are being up-to HAG scale of
under the MACPS is allowed? Rs. 67000-79000/-.
Compendium 370 Financial Upgradation

(DOPT‘s) O. M. No. 35034/3/2008-Estt. (D) dated

24-12-2010).
15. How the cases of pre-revised pay The cases would be regulated in accordance with Para 5 of
scales (Rs. 5000-8000 & Rs. 5500- Annexure-I of MACPS. The Ministries/Departments are
9000 and Rs. 6500-10500 & Rs. expected to re-organize cadres and frame common RRs of the
7450-11500) merged w.e.f. 01-01- post in merged scales.
2006 are to be decided under
MACPS?
16. Whether ‗Non-functional Scale‘ of Yes, in terms of Para 8.1 of Annexure-I of MACPS dated 19-05-
Rs. 8000-13500 (revised to grade 2009.
pay of Rs. 5400 in PB-3) would be
viewed as one financial
upgradation for the purpose of
MACPS
17. Whether ‗time bound promotion‘ No. (Para 13 of MACPS)
scheme including ‗in-situ
promotion‘ scheme can run
concurrently with MACPS
18. Whether Staff Car Driver Scheme DOPT vide O.M. No. 35011/03/2008-Estt.(D), 30-07-2010 has
can run concurrently with MACPS extended the benefits of MACPS to Staff Car Driver as a fall
back option.
19. Whether the placement of No. The model RRs for Staff Car Driver provide
erstwhile Gr. D employees as Staff deputation/absorption as a method of appointment for erstwhile
Car Driver, ordinary grade, would Gr. D employees. The placement as staff Car Driver is not in the
count as a promotion? hierarchy hence the same would not be counted as promotion
under MACPS. The regular basis for the MACPS would be from
the date of appointment as Staff Car Driver.
20. Whether designation, classification There shall be no change in the designation, classification or
or higher status would change on higher status on grant of financial upgradation under MACPS, as
account of financial upgradation the upgradation under the Scheme is purely personal and merely
under MACPS placement in the next higher grade pay. (Para 16 of Annexure-I
of MACPS refers).
21. If a financial upgradation under the Yes, this would have consequential effect on the subsequent
MACPS is deferred due to the financial upgradation, which would also get deferred to the
reason of the employees being extent of delay in grant of financial upgradation,(MACPS, Para
‗unfit‘ or due to departmental 15).
proceedings, etc. whether this
would have consequential effect on
the subsequent financial
upgradation
22. Whether the stepping up of pay No stepping up of pay in the band or grade pay would be
would be admissible if a junior is admissible with regard to junior getting more pay than the senior
getting more pay than senior on on account of pay fixation under MACPS. (Para 10 of OM dated
account of grant of financial 19-05-2009).
upgradation MACPS
23. Whether the regular service Yes. (refer Para 23 of Annexure-I of MACPS).
rendered by an employee if
declared surplus in his/her
organization and appointed in the
same grade pay or lower grade pay
shall be counted towards the
regular service in a new
organization for the purpose of
MACPS
Compendium 371 Financial Upgradation

24. In case of transfer including Yes. OM No. 35034/3/2008-Estt (D) dated 01-11-2010.
unilateral transfer own request,
whether regular service rendered in
previous organization/office shall
be counted along with the regular
service in the new organization for
the purpose of MACPS.
25. If a regular promotion has been If a regular promotion has been offered but was refused by the
offered but was refused by the Government employee before becoming entitled to a financial
employees before becoming upgradation, no financial upgradation shall be allowed and as
entitled to a financial upgradation such an employee has not been stagnated due to lack of
under the MACPS, whether opportunities. If, however, financial upgradation has been
financial upgradation shall be allowed due to stagnation and the employees subsequently refuse
allowed to such a Government the promotion, it shall not be a ground to withdraw the financial
servant. upgradation. He shall, however, not be eligible to be considered
for further financial upgradation till he agrees to be considered
for promotion again and the next financial upgradation shall also
be deferred to the extent of period of debarment due to the
refusal. (Para 25 of MACPS).
_____
Directorate of Accounts
Control Section
No. DA/Control/3-2/2010-12/363 Date: 02-12-2010
CIRCULAR
Vide para 6.1 of the Government Order No. 8/7/2008-Fin (R&C) dated 11-11-2009 the Head Clerk
who function in the Departments outside Secretariat, have been granted the pay scale equivalent to the
Senior Assistants in the Secretariat i.e. Rs. 9300-34800+Rs. 4,200 (G.P.) in P.B.-2 pay scale,
equivalent to Rs. 5500-9000/- (pre-revised), to be fixed notionally with effect from 01-01-2006 and
the actual monetary benefit thereon with effect from 10-10-2009.

Subsequently this benefit in some cases was also extended to LDC‘s /UDC‘s who were in receipt
of non-functional up gradation under TBPS/ACPS on the grounds that such up gradation during the
window period from 01-01-2006 to 31-08-2008 were eligible for scale of the promotional post.

Finance Department has now, re-examined the issue and it has been advised that the benefit under
para 6.1 is to be extended only to the Head Clerks strictly on functional basis only i.e. Head Clerks
who function as such and not to those who draw scales by virtue of non-functional up gradation. That
is to say that the LDC‘s/UDC‘s in ACP-I or ACP-II shall not be entitled of Rs. 9300-34800-+Rs.
4200 (G.P.) in P.B. 2.

All the Heads of Departments/Offices are hereby requested to review all such cases and prepare
fresh pay fixation statements and submit the same to this Directorate in duplicate along with
photocopies of pay fixation statements approved earlier for verification. This Directorate shall return
this statements to the departments duly approved/verified. Thereafter Pay bills with effect from
January, 2011 shall be prepared as per approved statement only. Action may also be taken to assess
the overpayment by preparing due/drawn statement and effect recovery appropriately commencing
from the month of January, 2011.

This issue with the approval of Finance Department.

Sd/-
P. S. Gude
Director of Accounts.
______
Compendium 372 Financial Upgradation

Department of Personnel
No. 1/1/82-PER(Part-IV) Dated: 12h June, 2013
CIRCULAR
A copy of the under mentioned Office Memorandum No. 35034/3/2008-Estt (D) (Vol. II) dated
1-11-2010 received from Government of India, Ministry of Personnel, Public Grievances and
Pensions, Department of Personnel & Training, New Delhi is forwarded for information and
necessary action to:-
1. All Head of Departments/Offices.
2. All Departments in Secretariat.
Sd/-
Umeshchandra L. Joshi,
Under Secretary
(Personnel-I).

Ministry of Personnel, Public Grievances and Pensions,

Department of Personnel & Training
No. 35034/3/2008-Estt. (D)(Vol. II) Dated the 1st November, 2010.

OFFICE MEMORANDUM
Subject: Modified Assured Career Progression Scheme for the Central Government Civilian
Employees –Clarification regarding.
1. A Joint Committee is set up to examine the anomalies pertaining to the Modified Assured Career
Progression Scheme (MACPS) vide Department of Personnel & Training O.M. No. 11/1/2010-JCA
dated 03-05-2010.
2. During the Joint Committee meeting it was pointed out by the Staff Side that the word ‗new
organization of the last line of Para 24 of Annexure-I of MACPS dated 19-05-2009 was not in
consonance with the spirit of the Scheme. The issue has been examined and it is clarified that in case
of transfer ‗including unilateral transfer on request, regular service rendered in previous
organization/office shall be counted along with the regular service in the new organization/office for
the purpose of getting financial upgradations under the MACPS. However, financial upgradation
under MACPS shall be allowed in the immediate next higher grade pay in the hierarchy of revised pay
bands as given in CCS (Revised Pay) Rules, 2008. Para 24 of MACPS stands amended to this extent.
3. The Staff Side also raised an issue on the ‗benchmark‘ for MACP as given in Para 17 of
Annexure-I of MACPS dated 19-05-2009, which provides that the financial upgradation would be on
non-functional basis subject to fitness, in the hierarchy of grade pay within the PB-I. Thereafter for
upgradation under the MACPS, the benchmark of ‗good‘ would be applicable till the grade pay of Rs.
6,600-in PB-3. The benchmark will be ‗Very Good‘ for financial upgradation to the grade pay of Rs.
7600/- and above. It was pointed out that in some cases the promotion to the next higher grade was
made on the basis of ‗fitness‘ as the method of promotion as specified in the relevant recruitment
rules, was ‗non-selection‘. Therefore, in such cases benchmark should not be insisted upon under the
MACPS. The issue has been examined and it is clarified that where the financial upgradation under
MACPS also happen to be in the promotional grade and benchmark for promotion is lower than the
benchmark for granting the benefits under MACPS as mentioned in Para 17 ibid, the benchmark for
promotion shall apply to MACP also.
Sd/-
Sunita Kumar
Director (Estt.).
______
Compendium 373 Financial Upgradation

Department of Personnel
No. 2/7/76-PER (Vol.III) Part Dated: 19-10-2010
OFFICE MEMORANDUM
Read: O.M. No. 1/1/82-PER (Part-III) dated 20-12-2001.
The Government is pleased to decide that the panel of the following DPC already constituted vide
Office Memorandum read above, to consider financial upgradation under ACP Scheme to Group ‗A‘
& ‗B‘ Officers and Group ‗C‘ employees who are eligible for pay scale attached to Group ‗B‘ posts,
shall continue to operate for the cases under ACPS/MACPS with immediate effect.
1. Secretary of the Administrative Department ….. Chairman.
2. Head of Department …… Member.
3. Joint Secretary (Personnel)/Under Secretary (Personnel) …… Member.
Consequently, the DPC, if any, already constituted by the respective Departments in terms of
Circular No. 1/1/82-PER (Part-VI) dated 06-08-2009 shall cease to operate with immediate effect.
By order and in the name of
the Governor of Goa

Sd/-
Umeshchandra L. Joshi
Under Section (Per. I)
______

Department of Personnel
No. 1/1/82-PER (Part-IV) Dated: 02-12-2010
CIRCULAR
A copy of the under mentioned Office Memorandum No. 35034/3/2008-Estt. (D) dated 09-09-2010
received from the Government of India, Ministry of Personnel, Public Grievances and Pensions,
Department of Personnel & Training New Delhi is forwarded for information and necessary action
to:-
1. All Heads of Departments/Offices.
2. All Departments in Secretariat.
Sd/-
Umeshchandra L. Joshi
Under Secretary
(Personnel-I).

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training
No. 35034/3/2008-Estt. (D) New Delhi, Dated: 9th September, 2010..
OFFICE MEMORANDUM
Subject: Modified Assured Career Progression Scheme (MACPS) for the Central Government
Civilian Employees –Clarification regarding.
The undersigned is directed to invite reference to the Department of Personnel and Training Office
Memorandum of even number dated the 19th May, 2009 regarding the Modified Assured Career
Progression Scheme (MACPS). Consequent upon introduction of the Scheme, clarifications have been
sought by various Ministers/Departments about certain issues in connection with implementation of
the MACPS. The doubts raised by various quarters have been duly examined and point-wise
clarifications have accordingly been indicated in the Annexure.
Compendium 374 Financial Upgradation

2. The MACPS should strictly be implemented in keeping with the Department of Personnel and
Training Office Memorandum of even number dated 19-05-2009 read with the aforesaid clarifications
(Annexure).
3. All Ministers/Departments may give wide circulation to the contents of this O.M. for general
guidance and appropriate action in the matter.
Sd/-
Sunita Kumar
Director (Estt.I).

Annexure
[Reference: Office Memorandum No. 35034/3/2008-Estt.(D) dated 07-09-2010]
Sr.
Point of doubt Clarification
No.
1. Whether the Pay Band would Yes. The upgradation under MACPS is to be granted in the
change in the hierarchy of Pay immediate next higher grade pay in the hierarchy of
Bands & Grade Pay on grant of the recommended revised pay band and grade pay as prescribed in
benefits under MACPS? the CCS (RP) Rules, 2008.
2. Whether the benefits of MACPS No. The benefits under MACPS is not applicable to Group ‗A‘
would be allowed to the Services, as the officer under Organized Group ‗A‘ Services
Government servants who have have already been allowed parity of two years on non-functional
been later on inducted in the basis with the officers of Indian Administrative Service (IAS).
Organized Group ―A‖ Service
3. How will the benefits of ACP be The new MACPS has come into existence w.e.f.
granted if due between 01-01-2006 01-09-2008. However, the pay structure has been changed
and 31-08-2008? w.e.f. 01-01-2006. Therefore the previous ACPS would
be applicable in the new pay structure adopted w.e.f.
01-01-2006. Para 6.1 of Annexure-I of MACPS is only for,
exercising option for coming over to the revised pay
structure and not for grant of benefits under MACPS. The
following illustrations would explain the position:
(A) In the case of isolated posts:
Date of appointment in entry Grade in the pre-revised pay
scale of Rs. 4000-6000: 01-10-1982.
1st ACP granted on 09-08-1999
: Rs. 4500-7000 (pre-revised)
2nd ACP due on 01-10-2006
: Rs. 5000-8000 (pre-revised)
[revised PB-2 Grade Pay of Rs. 4200]
3rd financial upgradation under the MACPS would be due
on 01-10-2012 (on completion of 30 years of continuous
regular service) in the immediate next higher grade pay in
the hierarchy of recommended revised pay band and grade
pay i.e. Grade Pay of Rs. 4600 in PB-2.
(B) In the case of normal promotional hierarchy:
Date of appointment in entry Grade in the pre-revised pay
scale of Rs. 5500-9000: 01-10-1982.
1st ACP granted on 09-08-1999:
Rs. 6500-10500 (pre-revised)
2nd ACP due on 01-10-2006 (as per the existing hierarchy):
Rs. 10000-15200 (pre-revised).
Therefore, 2nd ACP would be in PB-3 with Grade Pay of Rs.
6600 (in terms of hierarchy available):
3rd financial upgradation under MACPS would be due on
01-10-2012 in the immediate next higher grade pay in the
Compendium 375 Financial Upgradation

hierarchy of recommended revised pay band and grade pay

of Rs. 7600.
4. Whether the benefits of MACPS The benefits under MACPS would be available from the date of
would be granted from the date of actual joining of the post in the entry grade.
entry grade or from the date of their
regular service/approved service
counted under various service rules.
5. In a case where a person is (i) Where a person is appointed on direct recruitment/
appointed to an ex-cadre post in /deputation basis from another post in the same grade, then past
higher scale on deputation followed regular service as well as past promotions/ACP in the earlier
by absorption. Whether the period post, will be counted for computing regular service for the
spent on deputation period would purpose of MACPS in the new hierarchy.
be counted as continuous service in (ii) However, where a person is appointment to an ex-cadre post
the grade or not for the purpose of in higher scale initially on deputation followed by absorption,
MACPS while the service rendered in the earlier post, which was in a
lower scale cannot be counted, there is no objection to the
period spent initially on deputation in the ex-cadre post prior to
absorption being counted towards regular service for the
purposes of grant of financial upgradation under MACPS, as it
is in the same Pay band/grade pay of the post.
6. Whether the pay scale/grade The pay scale/grade pay of substantive post would only be taken
pay of substantive post would be into account for deciding the eligibility for
taken into account for appointment/ appointment/selection to a higher post on deputation basis.
selection to a higher post on
deputation basis or the pay
scale/grade pay carrying by a
Government servant on account of
financial upgradation (s) under
ACP/ MACP Scheme.
7. In a case where 1st/2nd financial Yes. If a financial upgradation has been deferred/postponed
upgradations are postponed on on account of the employee not found fit or due to
account of the employees not found departmental proceedings, etc, the 2 nd/3rd financial
fit or due to departmental upgradation under MACPS would have consequential
proceedings, etc. whether this effect. (Para 18 of Annexure-I) of MACPS referred).
would have consequential effect on
the 2nd/3rd financial upgradation or
not.
8. In a case where the Government No. Since the Government servant has already earned three
servant have already earned three promotions, he would not be entitled for any further financial
promotions and still stagnated in upgradation under MACPS.
one grade for more than 10 years,
whether he would be entitle for any
further upgradation under MACPS
9. Whether the pre-revised pay scale Yes.
of Rs. 2750-4400 in respect of
Group ‗D‘ non-matriculate
employees, would also be taken as
merged to grade pay of Rs. 1800
for the purpose of MACPS in view
of merger of pre-revised pay scales
of Rs. 2550-3200, Rs. 2610-3540,
Rs. 2610-4000 and Rs. 2650-4000,
which have been upgraded and
replaced by the revised pay
structure of grade pay of Rs. 1800
in the pay band PB-I.
10 If a Govt. Servant on deputation No. While eligibility of an employee for appointment against
earns upgradation under MACPS in ex-cadre posts in terms of the provisions of the RRs of the ex-
Compendium 376 Financial Upgradation

the parent cadre, whether he would cadre post will continue to be determined with reference to the
be entitled for deputation (duty) post/pay scale of the post held in the parent cadre on regular
allowance on the pay and basis (and not with reference to the higher scale granted under
emoluments granted under the ACPS/MACPS), such an officer, in the event of his selection
MACPS or not? may be allowed to opt to draw the pay in the higher scale under
ACP/MACP Scheme without deputation allowance, during the
period of deputation, if it is more beneficial than the normal
entitlements under the existing general order regulating pay on
appointment on deputation basis.
11 Since the pay scales of Group ―D‖ Yes. On the analogy of point 22 of Annexure-I of MACPS, the
employees have been merged and pay of such Group ―D‖ employees who have been placed in the
placed in the Grade Pay of Rs. Grade Pay of Rs. 1800 w.e.f. 01-01-2006 shall be fixed
1800, whether they are entitled for successively in the next three immediate higher grade pays in
grant of increment @ 3% during the hierarchy of revised pay-bands and grade pays allowing the
pay fixation at every stage. benefit of 3% pay fixation at every stage
_____
Department of Personnel
No. 1/1/82-PER (Part-VI) Dated: 06-08-2009
CIRCULAR
A copy of the under mentioned Office Memorandum No. 35034/3/2008-Estt. (D) dated 19-05-
2009 received from Government of India, Ministry of Personnel, Public Grievances and Pensions,
Department of Personnel & Training, New Delhi is forwarded for information and necessary action.
Sd/-
Umeshchandra L. Joshi
Under Secretary
Personnel-I).

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel and Training
No. 35034/3/2008-Estt. (D) 19th May, 2009.
OFFICE MEMORANDUM
Subject: Modified Assured Career Progression Scheme (MACPS) for the Central Government
Civilian Employees.
The Sixth Central Pay Commission in Para 6.1.15 of its report has recommended Modified Assured
Career Progression Scheme (MACPS). As per the recommendations, financial upgradation will be
available in the next higher grade pay whenever an employee has completed 12 years continuous
service in the same grade. However, not more than two financial upgradation shall be given in the
entire career, as was provided in the provided in the previous Scheme. The Scheme will also be
available to all posts belonging to Group ―A‖ whether isolated or not. However, organized Group ―A‖
services will not be covered under the Scheme.
2. The government has considered the recommendations of the Sixth Central Pay Commission for
introduction of a MACPS and has accepted the same with further modification to grant three financial
upgradation under the MACPS at intervals of 10, 20 and 30 years of continuous regular service.
3. The Scheme would be known as ‗MODIFIED ASSURED CAREER PROGRESSION SCHEME
(MACPS) FOR THE CENTRAL GOVERNMENT CIVILIAN EMPLOYEES. This Scheme is in
supersession of previous ACP Scheme and clarifications issued there under and shall be applicable to
all regularly appointed Group ―A‖, ―B‖, and ―C‖ Central Government Civilian Employees except
officers of the Organized Group ―A‖ Service. The status of Group ―D‖ employees would cease on
their completion of prescribed training, as recommended by the Sixth Central Pay Commission and
would be treated as Group ―C‖ employees. Casual employees, including those granted ‗temporary
status‘ and employees appointed in the Government only on adhoc or contract basis shall not qualify
Compendium 377 Financial Upgradation

for benefits under the aforesaid Scheme. The details of the MACP Scheme and conditions for grant of
the financial upgradation under the Scheme are given in Annexure-I.
4. An Screening Committee shall be constituted in each Department to consider the case for grant
of financial upgradation under the MACP Scheme. The Screening committee shall consist of a
Chairperson and two members. The members of the Committee shall comprise officers holding
posts which are at least one level above the grade in which the MACP is to be considered and not
below the rank of Under Secretary equivalent in the Government. The Chairperson should generally
be a grade above the members of the Committee.
5. The recommendations of the Screening Committee shall be placed before the Secretary in cases
where the Committee is constituted in the Ministry/Department or before the Head of the
organization/competent authority in other cases for approval.
6. In order to prevent undue strain on the administrative machinery, the Screening Committee shall
follow a time-schedule and meet twice in a financial year-preferably in the first week of January and
first week of July of a year for advance processing of the cases maturing in that half… Accordingly,
cases maturing during the first-half (April-September) of a particular financial year shall be taken up
for consideration by the Screening Committee meeting in the first week of January. Similarly, the
Screening Committee meeting in the first week of July of any financial year shall process the cases
that would be maturing during the second-half (October-March) of the same financial year.
7. However, to make the MACP Scheme operational, the Cadre Controlling Authorities shall
constitute the First Screening Committee within a month from the date of issue of these instructions to
consider the cases maturing upto 30th June, 2009 for grant of benefits under the MACPS.
8. In so far as persons serving in The Indian Audit and Accounts Departments are concerned, these
orders issue after consultation with the Comptroller and Auditor General of India.
9. Any interpretation/clarification of doubt as to the scope and meaning of the provisions of the
MACP Scheme shall be given by the Department of Personnel and Training (Establishment-D). The
scheme would be operational w.e.f. 01-09-2008. In other words, financial upgradation as per
provisions of the earlier ACP Scheme (of August, 1999) would be granted till 31-08-2008.
10. No stepping up of pay in the pay band or grade pay would be admissible with regard to junior
getting more pay than the senior on account of pay fixation under MACP Scheme.
11. It is clarified that no past cases would be re-opened. Further, while implementing the MACP
Scheme, the differences in pay scales on account of grant of financial upgrading under the old ACP
Scheme (of August 1999) and under the MACP Scheme within the same cadre shall not be construed
as an anomaly.
Sd/-
S. Jainendra Kumar,
Deputy Secretary to the
Govt. of India
Annexure-I
MODIFIED ASSURED CAREER PROGRESSION SCHEME (MACPS)
1. There shall be three financial upgradations under the MACPS, counted from the direct entry
grade on completion of 10, 20 and 30 years service respectively. Financial upgradation under the
Scheme will be admissible whenever a person has spent 10 years continuously in the same grade-pay.
2. The MACPS envisages merely placement in the immediate next higher grade pay in the
hierarchy of the recommended revised pay bands and grade pay as given in Section 1, Part-A of the
first schedule of the CCS (Revised Pay) Rules, 2008. Thus, the grade pay at the time of financial
upgradation under the MACPS can, in certain cases where regular promotion is not between two
successive grades, be different than what is available at the time of regular promotion. In such cases
the higher grade pay attached to the next promotion post in the hierarchy of the concerned cadre,
organizations will be given only at the time of regular promotion.
Compendium 378 Financial Upgradation

3. The financial upgradations under the MACPS would be admissible up-to the highest grade
pay of Rs. 12000/ in the PB-4.
4. Benefit of pay fixation available at the time of regular promotion shall also be allowed at the
time of financial upgradation under the Scheme. Therefore, the pay shall be raised by 3% of the total
pay in the pay band and the grade pay drawn before such upgradation. There shall, however, be no
further fixation of pay at the time of regular promotion if it is in the same grade pay as granted under
MACPS. However, at the time of actual promotion if it happens to be in a post carrying higher grade
pay than what is available under MACPS, no pay fixation would be available and only difference of
grade pay would be made available. To illustrate, in case a Government Servant joins as a direct
recruit in the grade pay of Rs. 1900 in PB-1 and he gets no promotion till completion of 10 years of
service, he will be granted financial upgradation under MACPS in the next higher grade pay of Rs.
2000 and his pay will be fixed by granting him one increment plus the difference of grade pay (i.e. Rs.
100). After availing financial upgradation under MACPS, if the Government servant gets his regular
promotion in the hierarchy of his cadre, which is to the grade of Rs. 2400, on regular promotion, he
will only be granted the difference of grade pay between Rs. 2000 and Rs. 2400. No additional
increment will be granted at this stage.
5. Promotions earned/upgradation granted under the ACP Scheme in the past to those grades
which now carry the same grade pay due to merger of pay scales/upgradation of posts recommended
by the Sixth Pay Commission shall be ignored for the purpose of granting upgradation under Modified
ACPS.
Illustration-1
The pre- revised hierarchy (in ascending order) in a particular organization was as under:-
Rs. 5000-8000, Rs. 5500-9000 & Rs. 6500-10500.
(a) A Government servant who was recruited in the hierarchy in the pre-revised pay scale Rs.
5000-8000 and who did not get a promotion even after 25 years of service prior to 1-1-2006,
in his case as on 1-1-2006 he would have got two financial upgradation under ACP to the
next grades in the hierarchy of his organization, i.e., to the pre-revised scales of Rs. 5500-
9000 and Rs. 6500-10500.
(b) Another Government servant recruited in the same hierarchy in the pre-revised scale of Rs.
5000-8000 has also completed about 25 years of service, but he got two promotions to the
next higher grades of Rs. 5500-9000 & Rs. 6500-10500 during this period.

In the case of both (a) and (b) above, the promotions/financial upgradations granted under
ACP to the pre-revised scales of Rs. 5500-9000 and Rs. 6500-10500 prior to 1-1-2006 will
be ignored on account of merger of the pre-revised scales of Rs. 5000-8000, Rs. 5500-9000
and Rs. 6500-10500 recommended by the Sixth CPC. As per CCS (RP) Rules, both of them
will be granted grade pay of Rs. 4200 in the pay band PB-2.After the implementation of
MACPS, two financial upgradation will be granted both in the case of (a) and (b) above to
the next higher grade pays of Rs. 4600 and Rs. 4800 in the pay band PB-2.
6. In the case of all the employees granted financial upgradations under ACPS till 01-01-2006, their
revised pay will be fixed with reference to the pay scale granted to them under the ACPS.
6.1 In the case of ACP upgradations granted between 01-01-2006 and 31-08-2008, the Government
servant has the option under the CCS (RP) Rules, 2008 to have his pay fixed in the revised pay
structure either (a) w.e.f. 01-01-2006 with reference to his pre revised scale as on 01-01-2006; or (b)
w.e.f. the date of his financial upgradation under ACP with reference to the pre-revised scale granted
under ACP. In case of option (b), he shall be entitled to draw his arrears of pay only from the date of
his option i.e. the date of financial upgradation under ACP.
6.2 In cases where financial upgradation had been granted to Government servants in the next
higher scale in the hierarchy of their cadre as per the provisions of the ACP Scheme of August, 1999,
but whereas as a result of the implementation of Sixth CPC‘s recommendations, the next higher post
Compendium 379 Financial Upgradation

in the hierarchy of the cadre has been upgraded by granting a higher grade pay, the pay of such
employees in the revised pay structure will be fixed with reference to the higher grade pay granted to
the post. To illustration, in the case of Jr. Engineer in the CPWD, who was granted 1 st ACP in his
hierarchy to the grade of Asstt. Engineer in the pre-revised scale of Rs. 6500-10500 corresponding to
the revised grade pay of Rs. 4200 in the pay band PB-2, he will now be granted grade pay of Rs-4600
in the pay band PB-2 consequent upon upgradation of the post of Asstt. Enggs. In CPWD by granting
them the grade pay of Rs. 4600 in PB-2 as a result of Sixth CPC‘s recommendation. However, from
the date of implementation of the MACPS, all the financial upgradation under the Scheme should be
done strictly in accordance with the hierarchy of grade pays in pay bands as notified vide CCS
(Revised Pay) Rules, 2008.
7. With regard to fixation of his pay on grant of promotion/financial upgradation under MACP
Scheme a Government servant has an option under FR22 (1) (a) (1) to get his pay fixed in the higher
post/grade pay either from the date of his promotion/upgradation or from the date of his next
increment viz., 1st July of the year. The pay and the date of increment would be fixed in accordance
with clarification no. 2 of Department of Expenditure‘s O.M. No. 1/1/2008-IC dated 13-09-2008.
8. Promotions earned in the post carrying same grade pay in the promotional hierarchy as per
Recruitment Rules shall be counted for the purpose of MACPS.
8.1 Consequent upon the implementation of Sixth CPC‘s recommendations, grade pay of Rs. 5400
is now in two pay bands viz., PB-2 and PB-3. The grade pay of Rs. 5400 in PB-2 and Rs. 5400 in PB-
3 shall be treated as separate grade pays for the purpose of grant of upgradations under MACP
Scheme.
9. ‗Regular service‘ for the purposes of the MACPS shall commence from the date of joining of a
post in direct entry grade on a regular basis either on direct recruitment basis or on absorption/re-
employment basis. Service rendered on adhoc/contract basis before regular appointment on pre-
appointment training shall not be taken into reckoning. However, past continuous regular service in
another Government Department in a post carrying same grade pay prior to regular appointment in a
new Department, without a break, shall also be counted towards qualifying regular service for the
purposes of MACPS only (and not for the regular promotions). However, benefits under the MACPS
in such cases shall not be considered till the satisfactory completion of the probation period in the new
post.
10. Past service rendered by a Government employee in a State Government/statutory
body/Autonomous body/Public Sector organization, before appointment in the Government shall not
be counted towards Regular Service.
11. ‗Regular service‘ shall include all periods spent on deputation/foreign service, study leave and
all other kind of leave, duly sanctioned by the competent authority.
12. The MACPS shall also be applicable to work charged employees, if their service conditions are
comparable with the staff of regular establishment.
13. Existing time-bound promotion scheme, including in-situ promotion scheme, Staff Car Driver
Scheme or any other kind of promotion scheme existing for a particular category of employees in a
Ministry/Department or its offices, may continue to be operational for the concerned category of
employees if it is decided by the concerned administrative authorities to retain such Schemes, after
necessary consultations or they may switch-over to the MACPS. However, these Schemes shall not
run concurrently with the MACPS.
14. The MACPS is directly applicable only to Central Government Civilian employees. It will not
get automatically extended to employees of Central Autonomous/Statutory Bodies under the
administrative control of a Ministry/Department. Keeping in view the financial implications involved,
a conscious decision in this regard shall have to be taken by the respective Governing Body/Board of
Compendium 380 Financial Upgradation

Directors and the administrative Ministry concerned and where it is proposed to adopt the MACPS,
prior concurrence of Ministry of Finance shall be obtained.
15. If a financial upgradations under the MACPS is deferred and not allowed after ten years in a
grade pay, due to the reason of the employees being unfit or due to departmental proceeding, etc., this
would have consequential effect on the subsequent financial upgradation, which would also get
deffered to the extent of delay in grant of first financial upgradation.
16. On grant of financial upgradation under the Scheme, there shall be no change in the
designation, classification or higher status. However, financial and certain other benefits which are
linked to the pay drawn by an employee such as HBA, allotment of Government accommodation shall
be permitted.
17. The financial upgradation would be on non-functional basis subject to fitness, in the hierarchy
of grade pay within the PB-1. Thereafter for upgradation under the MACPS the benchmark of ‗good‘
would be applicable till the grade pay of Rs. 6600/- in PB-3. The benchmark will be ‗Very Good‘ for
financial upgradation to the grade pay of Rs. 7600 and above.
18. In the matter of disciplinary/penalty proceeding, grant of benefit under the MACPS shall be
subject to rules governing normal promotion. Such cases shall, therefore, be regulated under the
provisions of the CCS (CCA) Rules, 1965 and instructions issued thereunder.
19. The MACPS contemplates merely placement on personal basis in the immediate higher Grade
pay/grant of financial benefits only and shall not amount to actual/functional promotion of the
employees concerned. Therefore, no reservation orders/roster shall apply to the MACPS, which shall
extend its benefits uniformly to all eligible SC/ST employees also. However, the rules of reservation
in promotion shall be ensured at the time of regular promotion. For this reason, it shall not be
mandatory to associate members of SC/ST in the Screening Committee meant to consider cases for
grant of financial upgradation under the Scheme.
20. Financial upgradation under the MACPS shall be purely personal to the employee and shall
have no relevance to his seniority position. As such, there shall be no additional financial upgradation
for the senior employees on the ground that the junior employee in the grade has got higher pay/grade
pay under the MACPS.
21. Pay drawn in the pay band and the grade pay allowed under the MACPS shall be taken as the
basis determining the terminal benefits in respect of the retiring employee.
22. If Group ―A‖ Government employee, who was not covered under the ACP Scheme has now
become entitled to say third financial upgradation directly, having completed 30 year‘s regular
service, his pay shall be fixed successively in next three immediate higher grade pays in the hierarchy
of revised pay-bands and grade pays allowing the benefit of 3% pay fixation at every stage. Pay of
persons becoming eligible for second financial upgradation may also be fixed accordingly.
23. In case an employee is declared surplus in his/her organization and appointed in the same pay-
scale or lower scale of pay in the new organization, the regular service rendered by him/her in the
previous organization shall be counted towards the regular service in his/her new organization for the
purpose of giving financial upgradation under the MACPS.
24. In case of an employee after getting promotion/ACP seeks unilateral transfer on a lower post or
lower scale, he will be entitled only for second and third financial upgradation on completion of 20/30
years of regular service under the MACPS, as the case may be, from the date of his initial
appointment to the post in the new organization.
25. If a regular promotion has been offered but was refused by the employee before becoming
entitled to a financial upgradation, no financial upgradation shall be allowed as such an employee has
not been stagnated due to lack of opportunities. If however, financial upgradation has been allowed
Compendium 381 Financial Upgradation

due to stagnation and the employees subsequently refuse the promotion, it shall not be a ground to
withdraw the financial upgradation. He shall, however, not be eligible to be considered for further
financial upgradation till he agrees to be considered for promotion again and the second the next
financial upgradation shall also be deferred to the extent of period of debarment due to the refusal.
26. Cases of persons holding higher post purely on adhoc basis shall also be considered by the
Screening Committee along with others. They may be allowed the benefit of financial upgradation on
reversion to the lower post or if it is beneficial vis-à-vis the pay drawn on adhoc basis.
27. Employees on deputation need not revert to the parent Department for availing the benefit of
financial upgradation under the MACPS. They may exercise a fresh option to draw the pay in the pay
band and the grade pay of the post held by them or the pay plus grade pay admissible to them under
the MACPS, whichever is beneficial.
28. Illustrations
A (i) If a Government servant (LDC) in PB-1 in the Grade Pay of Rs. 1900 gets his first regular
promotion (UDC) in the PB-1 in the Grade Pay of Rs. 2400 on completion of 8 years of
service and then continues in the same Grade Pay for further 10 years without any promotion
then he would be eligible for 2nd financial upgradation under the MACPS in the PB-1 in the
Grade Pay of Rs. 2800 after completion of 18 years (8+10 years).
(ii) In case he does not get any promotion thereafter, then he would get 3 rd financial upgradation
in the PB-II in Grade Pay of Rs. 4200 on completion of further 10 years of service i.e. after 28
years (8+10+10).
(iii) However, if he gets 2nd promotion after 5 years of further service in the pay PB-II in the
Grade Pay of Rs. 4200 (Asstt. Grade/Grade ―C‖) i.e. on completion of 23 years (8+10+5
years) then he would get 3rd financial upgradation after completion of 30 years i.e. 10 years
after the 2nd ACP in the PB-II in the Grade Pay of Rs. 4600. In the above scenario, the pay
shall be raised by 3% of the total pay in the Pay Band and Grade Pay drawn before such
upgradation. There shall, however, be no further fixation of pay at the time of regular
promotion if it is in the same Grade Pay or in the higher Grade Pay,. Only the difference of
grade pay would be admissible at the time of promotions.
B. If a Government servant (LDC) in PB-I in the Grade Pay of Rs. 1900 is granted 1st financial
upgradation under the MACPS on completion of 10 years of service in the PB-1 in the Grade
Pay of Rs. 2000 and 5 years later he gets 1st regular promotion (UDC) in PB-I in the Grade Pay
of Rs. 2400, the 2nd financial upgradation under MACPS (in the next Grade Pay w.r.t. Grade Pay
held by Government servant) will be granted on completion of 20 years of service in PB-I in the
Grade Pay of 2800. On completion of 30 years of service, he will get 3 rd ACP in the Grade Pay
of Rs. 4200. However, if two promotions are earned before completion of 20 years, only 3 rd
financial upgradation would be admissible on completion of 10 years of service in Grade Pay
from the date 2nd promotion or at 30th year of service, whichever is earlier.
C. If a Government servant has been granted either two regular promotions or 2 nd financial
upgradation under the ACP Scheme of August, 1999 after completion of 24 years of regular
service then only 3rd financial upgradation would be admissible to him under the MACPS on
completion of 30 years of service provided that he has not earned third promotion in the
hierarchy.
Sd/-
S. Jainendra Kumar,
Deputy Secretary to the
Govt. of India
Compendium 382 Financial Upgradation

Illustrations
Para 28 (A) (i) & (ii) Para 28(iii) (B) Para 28(B)
Pay Grade
1900
1st Regular
promotion on 1st ACP on
1st regular completion
completion 2400 promotion on
of 8 years 2400 2000 of
completion of 8 10 years.
years.

2nd ACP on 1st promotion

completion of 10 nd
2 ACP on on completion
years in the same 2800 completion of of 15 years
Grade Pay 2800 10 years in the 2400 (i.e. 10+5).
(i.e.8+10yrs=18years) same Grade Pay
. (i.e. 8+10 yrs=
18 years). Officer gets
3rd ACP on 2nd ACP on
completion of further 2800 completion of
10 years in the same Officer gets 2nd 20 years.
4200 promotion on
Grade Pay (i.e.
18+10yrs=28years). 4200 completion of 5
years from 2nd Officer gets
ACP (i.e 18+5 3rd ACP on
yrs 23 years of completion of
service). 4200 10 years i.e.
in 30th year.

4600 3rd ACP on

completion of
30 years.
______
Department of Finance (Rev & Cont )
No. 8/13/2008-Fin (R & C) Dated:-22-12-2008
OFFICE MEMORANDUM
Sub:- Clarification regarding fixation of pay at the time of financial upgradation under ACP Scheme.
The Finance Department is in receipt of representations wherein inquiries are made as regards to
fixation of pay at the time of financial upgradation under ACP Scheme where regular promotion is not
between the two successive grades.
In view of the ambiguity in the resolution dated 29-8-2008 and clarification on C.C.S. (Revised
Pay) Rules, 2008 issued by Government of India vide Office Memorandum No. F. No. 1/1/2008-IC
dated 13-09-2008, it is proposed to make reference to Government of India seeking clarification on
the issue.
Pending the receipt of clarification from Government of India, the Government of Goa has
decided to allow grade pay in fixation at the time of financial upgradation under ACPS where regular
promotion is not between two successive grades on provisional basis subject to the condition
that such employees will give an undertaking to refund the amount in case the clarification
received from Government of India is not in consonance with the decision of Government
of Goa.
Sd/-
Vasanti H. Parvatkar
Under Secretary Fin
(R&C)
______
Compendium 383 Financial Upgradation

Department of Personnel
No. 2/7/76-PER (Vol.III) Part Dated :-18-03-2008
Read: O.M. No. 1/1/82-PER (Part-III) dated 20-12-2001.
OFFICE MEMORANDUM
The Government is pleased to reconstitute the DPC constituted vide O. M. read above, to consider
financial upgradations under ACP Scheme to Group ‗A‘ & ‗B‘ Officers and Group ‗C‘ employees
who are eligible for pay scale attached to Group ‗B‘ posts, as under:-
1. Secretary of the Administrative Department ….. Chairman.
2. Head of Department …… Member.
3. Joint Secretary (Personnel)/Under Secretary (Personnel) …… Member.
All the cases under ACP Scheme shall be placed before the D.P.C. as constituted above.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary
(Personnel-I).
______
Department Personnel
No. 1-1-82-PER(Part-III) Dated : 01-01-2003
OFFICE MEMORANDUM
Subject:- ASSURED CAREER PROGRESSION SCHEME-CLARIFICATIONS
REGARDING.
In continuation to this Department‘s O.M. of even number dated 28-6-2001, the following
clarifications issued by Government of India, are hereby circulated for guidance and necessary action.
ANNEXURE
Doubt 36—An employee was promoted from Grade ‗A‘ to Grade ‗C‘, Grade ‗B‘ was
introduced in the hierarchy in between Grade ‗A‘ and Grade ‗C‘ subsequent to such promotion. Will
he be entitled to any more financial upgradation under the ACP Scheme (ACPS) considering that he is
already placed in the third level of the hierarchy?
Clarification—The reply is in the affirmative. The employee has got only one promotion in his
career as per the hierarchy existing at the time of his promotion. The subsequent creation of the post
in Grade ‗B‘ will not, therefore, make any material difference in the situation in relation to the case of
this employee for the purpose of grant of second financial upgradation under ACPS. The newly
created Grade ‗B‘ would, as such, need to be ignored in his case. However, persons in Grade ‗A‘, who
become entitled to financial upgradation only after introduction of Grade ‗B‘ in the hierarchy, will be
entitled for grant of financial upgradation only in Grade ‗B‘ subject to fulfillment of the other
stipulations and conditions specified in the ACP Scheme introduced on 9-8-1999.
Doubt 37— an employee has superannuated after 9-8-1999, i.e., the date from which ACPS was
introduced. He had completed the required eligibility service as on 9-8-1999 for grant of financial
upgradation but he retired on superannuation before the Screening Committee could meet to assess his
suitability for grant of benefits under ACPS. Will he be entitled for financial upgradation under
ACPS?
Clarification—In terms of condition No. 3 of the ACP Scheme introduced vide O.M., dated 9-8-
1999, the financial benefit under the ACPS shall be granted from the date of completion of the
eligibility period prescribed under the ACPS or from the date of issue of the instructions, whichever is
later. Therefore, in respect of employees who had completed eligibility service as on 9-8-1999 but
retired prior to meeting of the first Screening Committee meeting, if the assessment to decide grant of
financial upgradation is based on ACRs and other service records, the employees who retired after 9-
Compendium 384 Financial Upgradation

8-1999 may also be considered by the screening committee and, if recommended for grant of financial
upgradation, such employees may be allowed the benefit of ACPS from the due date. If, however, the
assessment also includes [passing of a trade test/skill test/written examination (as prescribed for
regular promotion) under ACPS and the employee had not qualified in such tests already, then it may
not be possible to consider the retired persons, as assessment based on such tests is not possible after
the date of superannuation.
Doubt 38—Whether placement/appointment in higher scales of pay based on the
recommendations of the Pay Commissions or Committees set up to rationalize the cadres is to be
reckoned as promotion/financial upgradation and offset against the two financial upgradation
applicable under the ACP scheme?
Clarification—Where all the posts are placed in a higher scale of pay, with or without a change
in the designation; without requirement of any new qualification for holding the post in the higher
grade, not specified in the Recruitment Rules for the existing post, and without involving any change
in responsibilities and duties, then placement of all the incumbents against such upgraded posts is not
be treated as promotion/upgradation. Where, however, rationalization/restructuring involves creation
of a number of new hierarchical grades in the rationalized set-up and some of the incumbents in the
pre-rationalized set-up are placed in the hierarchy of the restructured set-up in a grade higher than the
normal corresponding level taking into consideration their length of service in existing pre-
structured/pre-rationalized grade only after completion of specified lengthof service in the existing
grade, then this will be taken as promotion/upgradation.
If the rationalized/restructured grades require possession of a specific nature of qualification and
experience, not specified for the existing posts in pre-rationalized set-up, and existing incumbents in
pre-rationalized scales/pre-structured grades, who are in possession of the required
qualification/experience are placed directly in the rationalized upgraded post, such placement will also
not be viewed as promotion/upgradation. However, if existing incumbents in the pre-rationalized
grades who do not possess the said qualification/experience are considered for placement in the
corresponding rationalized grade, only after completion of specified length of service is the existing
grade, then such a placement will be taken as promotion/upgradation.
Where placement in a higher grade involves assumption of higher responsibilities and duties,
then such upgradation will be viewed as promotion/upgradation.
Where only a part of the posts are places in a higher scale and rest are retained in the existing
grade, thereby involving redistribution of posts, then it involves creation of another grade in the
hierarchy requiring framing of separate Recruitment Rules for the upgraded posts, Placement of
existing incumbents to the extent of upgradation involved., in the upgraded post will also be treated as
promotion/upgradation and offset against entitlements under the ACPS.
For any doubts in this regard, matter should be referred to the Department of Personnel and
Training (Establishment ‗D‘ Section) giving all relevant details.
Doubt 39.—An employee was initially appointed on deputation in a grade higher than the grade
of the post held on regular basis and was subsequently absorbed against the ex cadre post. Will such
initial period of deputation in the higher grade prior to date of absorption be counted towards
residency period/‘regular service‘ for purposes of ACPS?
Clarification.—In reply to points of Doubt Nos. 4 to 6 in DoP & T. O.M., dated 10-2-2000, it
has been stated that where a person is appointed on direct recruitment/transfer basis from another post
in the same grade, then past regular service as well as past promotions, in the earlier post, will be
counted for computing, regular service for the purpose of ACPS in the new hierarchy. The reason
being that, so long as service is in the same scale during the period in question, it is immaterial
whether he has been holding different posts in the same scale. However, if the appointment is made to
a post in a higher grade, then such appointment, whether by direct recruitment or by transfer or
initially on deputation followed by absorption, will be treated as direct recruitment and past
service/promotion (which was in a different scale) will not be counted.
Compendium 385 Financial Upgradation

In the case where a person is appointed to an ex cadre post in higher scale initially on deputation
followed by absorption, while the service rendered in the earlier post, which was in a lower scale
cannot be counted, there is no objection to the period spent initially on deputation in the ex cadre post
prior to absorption being counted towards regular service for the purposes of grant of financial
upgradation under ACPS as it is in the same scale of pay and same post.
Doubt 40.—whether it is necessary to have SC/ST members in the Screening Committees set up
for grant of ACPS?
Clarification.—As clarified vide Condition No. 12 of ACP Scheme (vide DoP & T, O.M., dated
9-8-1999), reservation orders/roster shall not apply to the ACP Scheme. Consequently, it is not
necessary to have an officer from SC/ST communities on the Screening Committee constituted for
deciding the suitability of the employee for upgradation under ACPS.
Doubt 41.—a person has refused a vacancy-based promotion offered to him prior to his
becoming eligible for financial upgradation under ACPS, on personal grounds. Will he be eligible for
financial upgradation under ACPS?
A person had refused a regular promotion for personal reasons. He has since completed 24 years
of service. Will he be entitled for 2nd financial upgradation?
Clarification.—The ACP Scheme has been introduced to provide relief in cases of acute
stagnation where the employees, despite being eligible for promotion in all respects, are deprived of
regular promotion for long periods due to non-availability of vacancies in the higher grade. Cases of
holders of isolated posts have also been covered under ACPS, as they do not have any promotional
avenues. However, where a promotion has been offered before the employee could be considered for
grant of benefit under ACPS but he refuses to accept such promotion, then he cannot be said to be
stagnating as he has opted to remain in the existing grade on his own volition. As such, there is no
case for grant of ACPS in such cases. The official can be considered for regular promotion again after
the necessary debarment period.
In the second case also, since in terms of Condition No. 10 of the ACPS, on grant or ACPS, the
employee shall be deemed to have given his unqualified acceptance for regular promotion on
occurrence of vacancy, the officer will have to give in writing his acceptance of the regular promotion
when offered again after the debarment period before he can be considered for grant of second
financial upgradation under ACPS.
Doubt 42.—An employee is appointed to a lower grade as a result of unilateral transfer on
personal request in terms of FR 15 (2). Will the period of service rendered in the higher post count for
the purposes of ACPS?
Clarification.—Condition No. 14 of the ACPS (DoP&T, O.M., dated 9-8-1999), inter alia, states
that in case of transfer including unilateral transfer on request, regular service rendered in previous
organization shall be counted along with regular service in the new organization for the purposes of
getting financial upgradation under the Scheme. This condition covers cases where a unilateral
transfer is to a lower post. However, financial upgradations under the ACPS shall be allowed in the
hierarchy of the new post.
Doubt 43.—An employee drawing pay in the scale of Rs. 800-1,150 (pre-revised) was declared
surplus and was re-deployed as Peon in a Ministry through the Surplus Cell in the scale of Rs. 750-
940 (pre-revised). However, he was allowed to draw pay in the scale of Rs. 800-1,150 as personal to
him even after redeployment in the lower grade. What shall be his entitlements under ACPS?
Clarification.— As the employee has remained in the scale of Rs. 800-1,150 all along and has
not availed any promotion, he is entitled to two financial upgradations in a scale higher than Rs. 800-
1,150 (pre-revised). Irrespective of the post actually held after redeployment. Since in the Ministry, a
Group ‗D‘ employee is eligible for promotion to the grade of LDC, provided he is a matriculate and as
a post in the scale of Rs. 825-1,200 (S-4) is not in the normal hierarchy in the secretariat, such an
employee can be considered for two financial upgradations in the grades of LDC and UDC, provided
he is a matriculate. Otherwise he will get only one financial upgradation in the revised scale of Rs.
Compendium 386 Financial Upgradation

825-1,200 (Rs. 2,750-4,400 revised). Cases of other persons re-deployed to lower posts through the
surplus Cell may also be regulated accordingly.
Doubt 44.—A cadre consists of 4 Grades—A‘, ‗B‘, ‗C‘, and ‘D‘ (in ascending order). Upon
restructuring of a cadre, Grade ‗B‘ is abolished from a date subsequent to 9-8-1999. Employees
recruited in Grade ‗A‘, who are eligible for financial upgradation on or after 9-8-1999 but before the
date of effect of restructuring, get first/second Financial upgradation in Grade ‗B‘ and Grade ‗C‘
respectively but those who become eligible for financial upgradation after the restructuring has been
effected are entitled to first financial upgradation Grade ‗C‘ and second financial upgradation in
Grade ‗D‘ This is anomalous. The cases of earlier set of employees should be reviewed and they may
be allowed financial upgradation as applicable to the latter category of employees.
Clarification.— The benefit of ACP scheme is to be allowed as per the hierarchy existing, as on
the date the employees become eligible for financial upgradation under ACPS, Cadres/hierarchical
structures are never static and are always subject to review based on recommendations of Pay
commissions/Expert Committees or otherwise and it is not possible to review the entitlements under
ACPS already earned every time a cadre is reviewed. ACPS is only a temporary solution to provide
relief to stagnating employees and the lasting solution for stagnation lies in review of cadre structures,
as regular promotions will be earned in such restructured grades. All the employees will benefit from
such cadre restructuring.
Doubt 45.—An employee in Grade ‗A‘ is eligible for promotion simultaneously to Grades ‗B‘,
‗C‘ and ‗D‘ (in ascending order) with varying requirements of length of service in the present grade.
In other words, he has multiple channels of promotion. What shall be his eligibility under the ACP?
Clarification.— Provisions in the existing Recruitment rules in various organizations providing
for multiple channels for promotion are not consistent with the guidelines on framing of the
Recruitment Rules. All such Rules should be reviewed immediately so as to provide only a single
channel of promotion. However, till such a review is undertaken, the first financial upgradation in
such cases shall be allowed with reference to the lowest promotional Grade which is Grade ‗B‘. If he
does not earn any promotion in 24 years, his second financial upgradation will be as per hierarchy of
Grade ‗B‘. However, if he has already earned one regular promotion, then his second financial
upgradation shall be as per the hierarchy of the Grade to which he has promoted.
Doubt 46.—whether service rendered in an Autonomous Body/Statutory Body/State
Government prior to appointment in Central government as a direct recruit prior to appointment in the
Central Government will be counted while computing regular service for the purpose of grant of
financial upgradation under the ACP Scheme.
Clarification.— ACP Scheme is applicable to Central Government Civilian employees and for
purpose of financial upgradation under the ACP scheme, only the regular service rendered after
regular appointment in a Central Government civilian post is to be counted. Therefore, service
rendered in an autonomous Body/Statutory Body/State government is not be counted for the purpose.
Correspondingly, promotions earned in these bodies prior to appointment in the Central Government
are also to be ignored. The clarification in reply to point of doubt Nos. 3 to 5 in, O.M., dated 28-6-
2001 providing for counting of past service in another organization in the same grade is only in
relation to past service in a civilian post held in the Central government.
Doubt 47.—On the basis of recommendations of the Fifth Central Pay Commission, a uniform
pay structure has been introduced for Stenographers in the non-Secretariat Organizations whereby the
posts have been distributed in the ratio of 40:40:20 in the grades of Stenographer, Grade-III (Rs.
4,000-6,000), Stenographer, Grade-II (Rs. 5,000-8,000) and Stenographer, Grade-I (Rs. 5,500-9,000),
However, in a particular non-Secretariat Organization, there is only an isolated post of Stenographer
in the scale of Rs. 4,000-6,000. Will he be entitled to financial upgradation in the scale of Rs.4,500-
7,000 and Rs. 5,000-8,000 as per Annexure-II to O.M., dated 9-8-1999 or can he be allowed financial
upgradation in the grades of Stenographer Grade-II and Stenographer, Grade-I?
Clarification.— In reply to point of Doubt No. 9 O.M. dated 28-6-2001, it has been stated that
the scales of pay for ACPS for isolated posts shall be same as those applicable for similar posts in the
Compendium 387 Financial Upgradation

same Ministry/Department/Cadre except where the pay Commission has recommended specific pay
scales for mobility under ACPS. Such cases may be specifically examined by respective
Ministries/Departments in consultation with the Department of Personnel and Training. In the case of
remaining isolated posts, the pay scales contained in Annexure-II of O.M., dated 9-8-1999 shall apply.
Thus, hierarchy in Annexure-II of O.M., dated 9-8-1999 applies where Pay Commission has not made
any specific recommendation regarding scales to be allowed under the ACPS and where it is not
possible to identify similar posts in same organization. In the case of Stenographers in non-Secretariat
organizations, which is a common category post, the Pay Commission has recommended a uniform
grade structure for which has been accepted by the Government, Since the isolated post of
Stenographer in scale of Rs. 4,000-6,000 in a subordinate office is comparable to corresponding posts
of Stenographer, Grade-III in other non-Secretariat organizations under the same Ministry, the
uniform pay (grade) structure for Stenographers may be adopted for the purpose of allowing financial
upgradation to the said isolated post. In the instant case of an isolated post of Stenographer (Rs.4,000-
6,000) in a non-Secretariat organization, first and the second financial upgradation may be allowed in
the scale of Rs. 5,000-8,000 (Steno Grade-II) and Rs. 5,500-9,000 (Stenographer, Grade-I),
respectively, provided he is otherwise eligible.
A similar approach can be adopted in respect of all other isolated posts belonging to common
categories for which Pay Commission has similarly recommended a uniform grade structure which
has been accepted and notified in Part ‗B‘ of the Ministry of Finance notification, dated 30-9-1997 or
agreed to by the Government subsequently. If such an isolated post is in a Central
Ministry/Department, then the structure as recommended and accepted for similar common category
posts in the Central Ministry/Department may be adopted. If the isolated post is in a non-Secretariat
organization, then the uniform hierarchy as recommended in similar posts in the non-Secretariat
organization may be followed.
Doubt 48.—In certain organizations, and employee after his selection on direct recruitment
basis or even on promotion is required to undergo an induction training before he is given a functional
post. Whether such induction training shall count towards the eligibility service for ACPS?
Clarification.— If under the relevant Recruitment/Service Rules, the induction training counts
towards eligibility service for regular promotion, the same will also be counted towards the 12
years/24 years residency period/regular service required for financial upgradation under ACP Scheme.
Doubt 49.—A person is working in the immediate promotional grade on ad hoc basis. Is he
eligible for financial upgradation under the ACP scheme? Will his pay be refixed?
Clarification.— An ad hoc promotion is made only in an exigency of work where the post
cannot be kept vacant and such appointment is to be discontinued as soon as a regular incumbent is
appointed. In terms of existing guidelines, continuation of such arrangement beyond one year is also
subject to prior concurrence of DoP & T. Thus, such an employee can be reverted to the original
regular post at any moment. Therefore, case of an employee holding the higher promotional grade/any
other post on ad hoc basis, for grant of financial upgradation under ACPS cannot be ignored. Upon
being recommended for grant of financial upgradation in the higher grade, his pay may be refixed
with reference to the pay drawn in the post held on regular basis under FR 22 (I) (a) (i) subject to a
minimum benefit of Rs. 100 as per the provisions of the ACPS. If, on pay fixation under ACPS, the
pay gets fixed at a stage higher than the pay already drawn on ad hoc basis, he may be allowed such
higher pay.
Doubt 50.—An employee was allowed promotion in a higher grade in terms of Ministry of
Finance O.M. No. 10(1)E. III/88, dated 13-9-1991 However, on introduction of ACPS, the benefit of
the said O.M. is to be withdrawn so as to allow the benefits under the ACPS in terms of the stipulation
that no time bound promotion/in situ promotion scheme can run concurrently with the ACPS. Will the
benefit of higher grade drawn prior to 9-8-1999 will also be withdrawn.
Clarification.— No. It will only be a switchover from the existing scheme to the ACP Scheme as
on 9-8-1999. While determining his entitlements under ACPS on or after 9-8-1999, pay benefits
Compendium 388 Financial Upgradation

already drawn up to 9-8-1999 in the higher grade allowed under the Scheme of 13-9-1991 are not to
be recovered.
Doubt 51.—Whether sealed cover procedure as laid down vide DoP & T,O.M. No. 22011/4/91-
Estt. (A), dated 14-9-1992 is to be followed in cases relating to ACP also?
Clarification.—Yes. Condition No. 11 of the ACP Scheme issued vide DoP & T, O.M., dated 9-
8-1999 clearly states that in the matter of disciplinary/penalty proceedings, grant of benefits under the
ACP Scheme shall be subject to rules governing normal promotion. Therefore, when the employee is
exonerated, the recommendations of the Screening Committee placed in a sealed cover will be opened
and its recommendations acted upon. If he has recommended for grant of financial upgradation, the
benefit of the same will be allowed from 9-8-1999 or from the date of completion of 12/24 years
regular service, whichever is later. If however the employee is not exonerated and a formal penalty is
imposed, sealed cover will not be opened and the case of employee will be considered only in the next
meeting of the Screening Committee. If such Screening. Committee, having regard to all relevant
facts, recommends grant of financial upgradation, then such upgradation shall be allowed only on
expiry of the period of penalty and not during the currency of the penalty. If penalty imposed in
Censure or recovery of loss to the Government, then such upgradation shall be allowed from the date
of meeting of the Screening Committee which met to consider this case subsequent to imposition of
penalty. The next financial upgradation shall be allowed only on completion of 12 years regular
service from the date from which the first upgradation under the ACP is allowed and not necessarily
on completion of 24 years of service.
Doubt 52.—whether any period(s) of break-in-service under FR 17A declared during the career
of an employee will have any adverse effect on his getting financial upgradation under the ACP
Scheme?
Clarification.—Break in service under FR 17A incurs only 3 specific disabilities as specified in
the relevant FR. It does not affect the normal regular promotions. Consequently, it will have no effect
on financial upgradation under the ACP Scheme.
Doubt 53.—whether temporary service in respect of a person who was declared surplus and
redeployed through the Surplus Cell will be counted with the subsequent regular service in the new
organization for purposes of the ACP Scheme. What will be the position in respect of those temporary
employees who at the time of retrenchment did not possess the required service to be taken on the
rolls of Surplus Cell and were terminated but were offered fresh appointment in a new organization
through the efforts of the parent Ministry/Department?
Clarification.— If the redeployment through the Surplus Cell is in the same/lower scale, such
temporary service (and not an ad hoc service) rendered prior to retrenchment may count towards
regular service for purposes of ACPS in the new organization. If the redeployment is in a higher
grade, regular service will count only from the date of appointment in the new organization. However,
this will not cover cases of those temporary employees who had put in less than the required length of
service for being taken on the strength of the Surplus Cell and whose temporary service was
terminated but were given preference in fresh appointment in the Government in terms of DoP &T,
O.M., dated 27-31976/29-6-1978 read with DoP&T, O.M. dated 22-1-1993. In their case, the past
temporary service before retrenchment shall not count towards residency period for grant of ACPS.
Doubt 54.—whether work-charged staff is eligible to be covered under the ACPS?
Clarification.— If, in the matter of service conditions, work-charged staff is comparable with the
staff of regular establishment, there is not objection in extending the ACP Scheme to the work-
charged staff.
Doubt 55.—following the recommendations, of the pay commission feeder and promotional
posts have been placed in the same scale. Consequently, hierarchy of a post comprises of Grades ‗A‘,
‗A‘ and ‗C‘, i.e., the entry level and the first promotional grade are in the same scale. What shall be
his entitlements under ACPS?
Compendium 389 Financial Upgradation

Clarification.—normally, it is incorrect to have a feeder grade and a promotional grade in the

same scale of pay. In such cases, appropriate course of action is to review the cadre structure. If as a
restructuring, feeder and promotional posts are merged to constitute one single level in the hierarchy,
then in such a case, next financial upgradation will be in the next hierarchical grade above the merged
levels and if any promotion has been allowed in the past in grades which stand merged, it will have to
be ignored as already clarified in reply to point of Doubt No. 1 of O.M., dated 28-6-2001. However, if
for certain reasons, it is inescapable to retain both feeder and promotional grades as two distinct levels
in the hierarchy though in the same scale of pay, thereby making a provision for allowing promotion
to a higher post in the same grade, it is inevitable that benefit of financial upgradation under ACPS
has also to be allowed in the same scale. This is for the reason that under the ACPS, financial
upgradation has to be allowed as per the ‗existing hierarchy‘. Financial upgradation cannot be allowed
in a scale higher than the next promotional grade. However, as specified in Condition No. 8 of the
ACP Scheme O.M., dated 9-8-1999, pay in such cases shall be fixed under the provisions of FR 22(1)
(a) (1) subject to a minimum benefit of Rs. 100.
Doubt 56.—If for promotion on regular basis, an employee has to possess a higher/additional
qualification, will it be necessary to insist on possession of these qualification even while considering
grant of financial upgradation under the ACPS?
Clarification.—In terms of Condition No. 6 of Annexure-I to DoP&T, O.M., dated 9-8-1999,
only those employees who fulfill all promotional norms are eligible to be considered for benefit under
ACPS. Therefore, various stipulations and conditions specified in the Recruitment Rules for
promotion to the next higher grade, including the higher/additional educational qualification, if
prescribed, would need to be met even for consideration under ACPS?
Doubt 57.—Whether EOL without medical certificate will count for computing regular service
under ACPS?
Clarification.—Unless the counting of such leave or any other kind of leave is specifically
excluded under relevant rules governing promotions for being counted towards regular service for
promotion (e.g., in some cases of promotions under Flexible Complementing Scheme), all kinds of
leave including EOL without medical grounds normally counts towards regular service for promotion.
EOL without medical grounds will be similarly treated while computing regular service for purposes
of grant of financial upgradation under ACPS.
Doubt 58.—A cadre has been restructured with proper sanction but the Recruitment Rules for
the restructured grades are still to be framed. Whether the individuals be granted financial upgradation
in the existing hierarchical order or in the revised hierarchical order introduced subsequently?
Clarification.—financial upgradation under ACP Scheme is to be allowed under the hierarchy
existing as on 9-8-1999 or at the time one becomes eligible, whichever is later. Since a new hierarchy
has come into being, financial upgradations may be allowed only in the restructured hierarchy. If
model Recruitment Rules exist for such restructured grades, then Screening Committee may review
cases on the basis of such model Rules. Otherwise, ACPs may be allowed after finalization of
Recruitment Rules but the benefit may be allowed from the due date.
Doubt 59.—The Fifth Central Pay Commission has identified a number of common category
posts spread across various Ministries/Departments as well as in Offices outside the Secretariat as
discussed in chapter 55 of its report and also in other Chapters and has made recommendations for
adoption of uniform grade/cadre structure subject to functional needs of an individual organization. In
a large organization, all the hierarchical levels as per uniform cadre/grade structure may be created
while in a smaller office, a few levels of the uniform hierarchical structure may not be introduced
keeping in view the functional needs of the organization. Consequently, while in a larger
organization/cadre, promotions are allowed in consecutive hierarchical grades, in a smaller cadre,
promotions involve substantial jumps though in such cases, the requirement of period of regular
Compendium 390 Financial Upgradation

service in the feeder grade as specified in the Recruitment Rules may be longer. Since, under ACPS,
the requirement of longer regular service in the feeder grade for promotion to such higher levels is not
reckoned while considering financial upgradation; it results in a situation where persons belonging to
common category and recruited at same time in same entry grades are entitled to financial
upgradations in vastly different grades under ACPS. Is it not anomalous?
Clarification.—financial upgradations under ACPS are to be allowed in the ‗existing hierarchy‘.
However in reply to point of Doubt No. 2, it has already been clarified that existing hierarchy in
relation to a cadre would mean the restructured grades recommended by the Fifth Central Pay
Commission. Further, as an example, in reply to point of Doubt No. 18, it has been stated that in order
to secure upward mobility of library staff under the ACPS, it has been decided to adopt the pay
structure as notified by the Ministry of Finance vide O.M., dated 24-7-1990 subject to the terms and
conditions specified by them. Therefore, the ACPS already envisages that in respect of common
category posts, if the Government has accepted a uniform standard hierarchical structure, then
‗existing hierarchy‘ in relation to such common categories shall be the standard hierarchy as approved
by the Government and not the hierarchy in a particular office, which, for functional considerations
may not have all the grades. If such financial upgradations are allowed keeping purely such local
hierarchy in view, it will result in vast disparities in entitlements under ACPS for identical category of
posts which cannot be justified. It has the potential of generating huge disquiet and unrest, which will
not be in public interest.
If, however, the Fifth Central Pay Commission has recommended a specific pay structure/ACPS
grades for a particular category in an organization, which may seemingly belong to a common
category, then the mobility under ACPS in respect of such specific posts in that organization shall be
through the grade structure/ACPS grades recommended for that organization, If the same has been
approved by the Government, and not the standard grade/hierarchical structure recommended for such
common category.
Doubt 60.—Whether an employee who has not been recommended for grant of financial
upgradation under ACPS by a Screening Committee can be considered by the next Screening
Committee to be held in the other half of the year or one held only on expiry of one year.
Clarification.—In Para. 6 of DoP&T, O.M. dated 9-8-1999, it has been provided that the
Screening Committee shall meet twice in a financial year—preferably in the first week of January and
July for advance processing of the cases maturing in the respective half of the financial year
concerned. Normally, a case, once considered, should be reviewed only in the Screening Committee
to be held after one year. However, if an additional ACR report has become available in respect of
such an employee before cases are processed for placing the other cases before the Screening
Committee to be held in the second half, or if there is any other development which makes a material
change in the matter of assessment from the position obtaining when the case was considered earlier
by the Screening Committee, there is no objection to the case of such employee being considered in
the subsequent Screening Committee to be held in the other half of the year. As regards date of effect
for grant of ACPS in such cases, it is clarified that ACPS is applicable on 9-8-1999 or from date of
completion of 12/24 years of regular service only in those cases where the employee is found fit for
grant of ACPS at the first opportunity. If, however, he is found suitable only by a subsequent
Screening committee, the benefit of ACPS will be allowed to him only from the date of meeting of the
Screening Committee in which he is recommended for grant of ACP. If the first financial upgradation
is deferred in this manner, the second financial upgradation shall be allowed only after completion of
12 years of regular service from the date of first financial upgradation subject to fulfillment of the
prescribed conditions. In this regard, Condition No. 4 of the Scheme is relevant.
Doubt 61.—(i) An Inspector in a CPO in the pay scale of Rs. 6,500-10,500 is entitled to benefits
like Ration, Allowance, Washing Allowance, Leave Encashment for working on holidays, bonus, etc.
some of these benefits are not admissible to incumbents of posts in the grade of Assistant
Compendium 391 Financial Upgradation

Commandant (Rs. 8,000-13,500). Will the Inspector continue to get these benefits upon grant of
financial upgradation in the grade of Assistant Commandant?
(ii) Officers in the higher promotional grade are entitled to facilities like telephone at residence,
reimbursement of cost of newspaper/magazines, which are not admissible to feeder grade post
holder. Which such facilities are available when feeder grade holder is allowed financial
upgradation under Caps in the grade of higher promotional post?
Clarification.—ACPS only allows financial upgradation and cannot be equated with regular
promotion though normal promotion norms are insisted for grant of this financial upgradation. Even
after grant of financial upgradation which is allowed as personal to the employee, he continues to hold
the original post on regular basis, with same designation, classification, duties and responsibilities,
etc. In other words, except being allowed to draw pay in a higher grade, the employee continues to be
regular incumbent of the posts to which he has been selected on regular basis as per the Recruitment
Rules.
Therefore, if there are certain perks and benefits, which are applicable to an employee as a result of
his holding a particular post, the same will continue to be available to him, notwithstanding the fact
that he may be placed in higher grade on personal basis under ACPS. On the same analogy in the
second case, except the entitlements like higher advance, HBA, etc., which are linked to pay scale
rather than status of the higher post, no privileges related to status of the higher post will be applicable
in the event of grant of financial upgradation in the grade of the higher post. This has been clarified in
Condition No. 6 of ACP Scheme introduced vide O.M. dated 9-8-1999 also.
Doubt 62.—Where the Strength of Staff Car Drivers is not sufficient to introduce the Staff Car
Driver Scheme notified by Dop & T or where the organization consciously decides to opt for the
ACPS, how is the ACPS, how is the ACP to regulate in case of such Staff Car Drivers?
Clarification.—As in the case of Stenographers discussed in point of Doubt No. 47 above, Staff Car
Drivers in such organizations may be allowed financial upgradations in the scales as applicable under
the Staff Car Driver Scheme on completion of 12/24 years of regular service subject to passing of the
trade tests as specified in the Scheme. However, where the Staff Car Driver Scheme is applicable,
ACPS is not applicable.
Sd/-
Vikas Mardolkar.
Under Secretary
(Personnel)
______

Department of Personnel
No. 1/1/82-PER (Part-III) Dated :-14-02-2003.
OFFICE MEMORANDUM
A copy of Government of India Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel and Training), New-Delhi, letter No. 35034/1/2000-Estt(D) dated
19-09-2002, is forwarded herewith for information and guidance to:-
1. All Head of Departments/Officers.
2. All Departments in the Secretariat.
3. All Autonomous/Bodies/Corporations/Boards etc.
Sd/-
Vikas Mardolkar,
Under Secretary
(Personnel).
Compendium 392 Financial Upgradation

Ministry of Personnel, Public Grievances and Pensions,

Department of Personnel and Training
No. 35034/1/2000-Estt(D) Dated 19-09-2002

To,
The Under Secretary (Personnel)
Government of Goa,
Department of Personnel, Secretariat, Panaji.

Subject:- Assured Career Progression Scheme for the Central Government Civilian
Employees—Clarification reg.
Sir,
I am directed to refer to your letter No. 1/1/82-PER (Part-III) dated 19th September, 2002 on the
subject cited above and to clarify as under:
1. In terms of Para 2.1 of the ACP Scheme, a holder of a Group-‗A‘ Central
Services(Technical/Non-Technical), post is not entitled to benefits under ACP Scheme.
However in terms of para-3.1 of Office Memorandum No. 35034/1/97-Estt (D) dated 9-8-
1999, a holder of an isolated post in Group ‗A‘ ‗B‘ ‗C‘ & ‗D‘, which has no promotional
avenues shall also qualify for benefit under ACP Scheme.

2. There is no requirement of categorizing a post as technical or Non-Technical for the

purposes of ACP Scheme. The idea behind mentioning Technical/Non-Technical in Para 2.1
of the O.M. dated 9-8-1999 is to impress upon that the Scheme is not applicable to directly
recruited Group-A officers irrespective of whether they belong to Technical or Non-
Technical stream, (except for holders of isolated posts) as they are required to earn their
promotion.
2. In view of the above clarification, holders of isolated Group-A post of Landscape Architect,
where there is no feeder and promotional grade, may also be considered for grant of ACP Scheme
subject to fulfillment of other conditions and stipulations of ACP Scheme.
Yours faithfully,,
Sd/-
Vijay Kumar
Under Secretary
_____

Department of Personnel
No. 1/1/82-PER (Part-III) Dated : 20-12-2001
OFFICE MEMORANDUM
According to O.M. No. 1/1/82-PER (Part. II) dated 22-2-2001, Group ‗B‘ officers and officers
holding isolated Group ‗A‘ & ‗B‘ posts are entitled for 2 financial upgradation under Assured Career
Progression Scheme (ACP) with effect from 22-2-2001. Their is cases are required to be placed
before Departmental Promotion Committee for consideration.
2. Since filling up of Group ‗A‘ & ‗B‘ posts comes under the purview of Goa Public Service
Commission, various Heads of Departments have sought clarification whether the proposals for
considering grant of financial upgradations to Group ‗A‘ & ‗B‘ Officers and Group ‗C‘ employees
who are eligible for the pay scale attached to Group ‗B‘ post are to be referred to G.P.S.C.
3. After considering the matter the Government has constituted D.P.C. mentioned below to
consider financial upgradation under ACP Scheme to Group ‗A‘ & ‗B‘ Officers and Group ‗C‘
employees who are eligible for pay scale attached to Group ‗B‘ posts.
Compendium 393 Financial Upgradation

Departmental Promotion Committee constituted:

1. Head of Department……Chairman.
2. Dy. Director/Director (Admn.) or senior most Officers in the absence of Dy. ……Member
Director/Director Admn.)
3. Joint Secretary/Under Secretary of Administrative Department in the …… Member
Secretariat or Joint Secretary/Under Secretary (Personnel) where there is
No Administrative Department in the Secretariat.
4. All the cases under ACP Scheme shall be placed before the D.P.C. as constituted above.
Sd/-
D. M. Borkar
Under Secretary
(Personnel)
______
Department of Personnel
No. 1/1/82-PER (Part-III) Dated :-28-06-2001
OFFICE MEMORANDUM
SUBJECT:- ASSURED CAREER PROGRESSION SCHEME CLARIFICATIONS
REGARDING.
Attention of Heads of Departments is invited to this Department‘s Office Memorandum No.
1/1/82-PER(Part II) dated 22-02-2001 in which the State Government has adopted Government of
India‘s O.M. No. 35034/1/97-Estt(D) dated 9th August. 1999. Regarding Assured Career Progression
Scheme for its employees in place of Time Bound Promotional Scheme. The Government of India has
issued certain clarifications on various points which are hereby circulated for guidance.
2. Some Heads of Departments in this Administration had also raised some queries which also
stand clarified at Sr. Nos. 32 to 35.
3. It may be ensured that the Assured Career Progression Scheme is strictly implemented
keeping in view this Department‘s Office Memorandum No. 1/1/82-PER(Part II) dated 22-02-2001
and clarifications contained in the attached Annexure. Cases where the ACP Scheme has already been
implemented shall be rectified if the same are not found to be in accordance with the
scheme/clarifications.
Sd/-
D. M. Borkar
Under Secretary sAEW
(Personnel)
ANNEXURE

S.
Point of Doubt Clarification
No.
1 2 3
1. Two posts carrying different pay scales Since the benefits of upgradation under ACP
constituting two rungs in a hierarchy have now Scheme (ACPS)are to be allowed in the existing
been placed in the same pay scale as a result of hierarchy, the mobility under ACPS shall be in
rationalization of pay scales. This has resulted into the hierarchy existing after merger of pay scales
change in the hierarchy in as much as two posts by ignoring the promotion. An employee who
which constituted feeder and promotion grades in got promoted from lower pay scale to higher
the pre-merged scenario have become one grade. pay scale as a result of promotion before merger
The position may be clarified further by way of the of pay scales shall be entitled for upgradation
following illustration: Prior to the implementation under ACPS ignoring the said promotion as
of the Fifth Central Pay Commission otherwise he would be placed in a
recommendation, two categories of posts were in disadvantageous position vis-à-vis the fresh
the pay scales of Rs. 1,200-1,800 and Rs. 1,320- entrant in the merged grade.
2,040 respectively; the latter being promotion post
Compendium 394 Financial Upgradation

for the former. Both the posts have now been

placed in the pay scale of Rs. 4,000-6,000. How
the benefits of the ACP Scheme is to be allowed in
such cases?
2. Some employees have been allowed selection Mobility under ACPS is to be allowed in the
grade/in situ promotions though these grades are ‗existing hierarchy‘, As such, if any selection
not a part of the defined hierarchy. Whether this is grade/in situ promotion has been allowed to an
to be considered as promotion for the purpose of employee which is not a part of the hierarchy, it
ACPS? Also, what will be the situation if selection shall not be counted as promotion for the
grade has been allowed in lieu of higher pay scale? purpose of ACPS. For illustration sake, junior
engineers of CPWD appointed in the grade of
Rs. 5,000-8,000/-are allowed the scale of Rs.
5,500-9,000/-on completion of five years of
regular service and the scale of Rs. 6,500-
10,500/-on completion of fifteen years of
regular service. The scale of Rs. 5,500-9,000/-is
not a part of the defined hierarchy for them. In
such cases, the pay scale which is not a part of
the hierarchy may be treated to have been
withdrawn. However, fall in pay/resulting out of
this shall be protected by granting personal pay
in the aforesaid direct entry grade to be adjusted
against future increments. Moreover, as per
condition No. 13 of ACPS, such existing
(previous) schemes would be discontinued with
the adoption of ACPS. However, in the case of
common category of posts, the existing
hierarchy in relation to a cadre would mean the
restructured grades recommended by the Fifth
central pay Commission.
3. In a case where a person is appointed to a post on The benefits under ACPS are limited to higher
transfer (absorption) basis from another post, pay scale and do not confer designation, duties
whether 12 years and 24 years of service for the and responsibilities of the higher post. Hence,
purpose of ACPS will count from the initial the basic criterion to allow the higher pay scale
appointment or otherwise. under ACPS should be whether a person is
working in the same pay scale for the prescribed
4. Whether a Government servant, who is direct period of 12/24 years. Consequently, so long as
recruit in one grade and subsequently joins another
a person is in the same pay scale during the
post again as direct recruit, is eligible for first
period in question, it is immaterial whether he
financial upgradation under ACPS after completion
has been holding different posts in the same pay
of service counted from the first appointment or
scale. As such, if a Government servant has
from the subsequent second appointment as direct been appointed to another post in the same pay
recruit?
scale either as a direct recruit or on absorption
5. An employee appointed initially on deputation to a (transfer) basis or first on deputation basis and
post gets absorbed subsequently, whether later on absorbed (on transfer basis); it should
absorption may be termed as promotion or direct not make any difference for the purpose of
recruitment. What will be the case if an employee ACPS so long as heirs in the same pay scale.
on deputation holds a post in the same pay scale as In other words, past promotion as well as past
that of the post held by him in the present cadre? regular service in the same pay scale, even if it
Also, what will be the situation if he was holding a was on different posts for which appointment
post in the parent cadre carrying a lower pay scale? was made by different methods like direct
recruitment, absorption (transfer) /deputation or
at different places should be taken into account
for computing the prescribed period of service
for the purpose of ACPS. Also, in case of
absorption (transfer)/deputation in the aforesaid
situations, promotions earned in the
previous/present organizations, together with
Compendium 395 Financial Upgradation

the past regular service shall also count for the

purpose of ACPS. However, if the appointment
is made to higher pay scale either as on direct
recruitment or on absorption (transfer) basis or
first on deputation basis and later on absorbed
(on transfer basis), such appointment shall be
treated as direct recruitment and past
service/promotion shall not count for benefits
under ACPS.
Needless to say, in cases of transfer on
administrative ground, involving only change of
station within the same Department, the service
rendered in the same grade at two stations may
count for ACPS, as such transfers are within the
same organization, ordered generally for
administrative/personal considerations and the
service rendered in the earlier station counts as
eligibility service for promotion.
6. Whether the instructions on ACPS are applicable ACPS is applicable only to Central Government
to the employees working in the instrumentalities Civilian employees and, as such does not get
like autonomous/ judicial/ statutory bodies? automatically extended to autonomous/statutory
Similarly, whether the orders are applicable to the bodies A conscious/decision in this regard shall
employees working in industries governed by have to be taken by the governing
certified standing orders, Factories Act and body/competent authority/organization
Industrial Disputes Act, etc.? concerned. In relation to others, specific cases
shall be examined in consultation with the
Department of Personnel and Training.
7. Appointment on the basis of limited departmental If the relevant Recruitment Rules provide for
examination by which an employee joined a new filling up of vacancies of Stenographers, Grade
service should be treated as promotion or not. For ‗D‘/Junior Stenographers by direct recruitment,
example, in case of Group ‗D‘ employees induction of LDCs to the aforesaid grade
appointed as LDCs or Grade ‗D‘ Stenographers through limited Departmental Competitive
appointed from amongst LDCs should be treated as Examination may be treated as direct
direct recruits or not in the respective higher recruitment for the purpose of benefit under
grades. ACPS. However, in such cases, service
rendered in a lower pay scale shall not be
counted for the purpose of benefit under ACPS.
However, in such cases, service rendered in a
lower pay scale shall not benefit under ACPS.
The case of Grade ‗D‘ employees who become
LDCs on the basis of departmental examination
stand on different footing. In their case, relevant
Recruitment Rules prescribe a promotion quota
to be filled up on the basis of departmental
examination.
Therefore, such appointments shall be counted
as promotion for the purpose of ACPS. In such
situations, past regular service shall also be
counted for further benefits, if any, under the
Scheme.

8. A merged pre-revised pay scale of Rs. 775-1,150 The issues of de-merger of the integrated pay
was allowed to Group ‗D‘ employees as a result of scale of Rs. 775-1,150/-is already under
an agreement with the Staff Side in the National consideration of the National Anomaly
Council of JCM. Those Group ‗D‘ employees Committee. It has not, been agreed either to
drawing Rs. 1,030/-(pre-revised) or above as basic treat the promotion to S-2 and S-3 as one or for
pay have been allowed S-3 (revised) (Rs. 2,650- merging the pay scales. As the merger of the
4,000/-) and those drawing less have been allowed pay scales earlier was as a result of an
Compendium 396 Financial Upgradation

S-2 (revised) (rs.2,610-3,540/-). The replacement agreement only with a view to provide certain
scales of Rs. 2,610-3,540/-and Rs.2,650-4,000 relief to the stagnating employees, it cannot, in
should be treated as one. Since S-4 (revised) (Rs. itself, be the ground for allowing additional
2,750-4,400/-) does not operate in the Central benefits. As such, an employee inducted in S-1
Secretariat, Group ‗D‘ employees should be given and now placed in S-2 shall be allowed one
second upgradation in S-5 i.e. Rs. 3,050-4,590/-. more upgradation i.e. in S-3 under ACPS. An
employee inducted in S-1 and now placed in S-3
shall not be allowed any further upgradation as
he has already availed of two financial
upgradation.

9. For isolated posts, the scale of pay for ACPS as For isolated posts, the scales of pay for ACPS
recommended by the pay commission may be shall be the same as those applicable for similar
implemented and not the standard/common pay posts in the same Ministry/Department/Cadre
scales indicated vide Annexure-II of the Office except where the Pay Commission has
Memorandum, dated August 9, 1999. recommended specific pay scales for mobility
under ACPS. Such specific cases may be
examined by respective Ministries/Departments
in consultation with the Department of
Personnel and Training. In the case of
remaining isolated posts, the pay scales
contained in Annexure-II of the Office
Memorandum, dated August 9, 1999 (ACPS)
shall apply.

10. In the case of an employee appointed on ad-hoc No. In terms of Para 3.2 of the Office
basis and who is subsequently regularized, the ad- Memorandum, dated August 9, 1999 (ACPS),
hoc service is counted towards increment. Whether only regular service which counts for the
the ad-hoc service may be counted for the ACPS purpose of regular promotion in terms of
also? relevant Recruitment/service Rules shall count
for the purpose of upgradation under ACPS.

11. When an employee in Group ‗C‘ scale is given While the Scheme provides for only financial
financial upgradation in Group ‗B‘ scale, whether upgradation to an individual and not the
it shall have the approval of the authority upgradation of the post held by him, the
competent to appoint persons in the upgraded classification of the post held by the officer
scale. should be with reference to the scale of pay of
the post held by Government servant on regular
basis and not with reference to the higher scale
of pay granted to the Government servant on
upgradation under ACPS. However,
upgradation under ACPS may be allowed with
the approval of the authority competent to make
an appointment in the upgraded scales/grades.
12. Whether ex-servicemen who have been re- Yes. The ACPS is meant for the Central
employed after giving relaxation in age and Government civilian employees. As such, ex-
educational qualifications prescribed in relevant servicemen re-employed as civilian employee,
Recruitment/Service Rules for particular post as shall be entitled for upgradation under the
direct recruit are to be allowed ACPs benefits on Scheme on completion of 12/24 years of service
completion of 12/24 years of service after re- after direct recruitment in the civil employment.
employment in civilian post? Also, such category of persons would already be
drawing pension on the basis of their service in
the armed forces.
13. An employee gets first promotion after 20 years of Upgradations under the scheme are to be
regular service. In terms of relevant allowed on completion of 12/24 years of service
Recruitment/Service. Rules, required eligibility counted from direct entry in the Government
service is 8 years for the next promotion, whether employment. If an employee gets first regular
upgradation under ACPS is to be allowed on promotion on completion of 20 years of service,
completion of 24 years of service from direct he will be entitled to second financial
Compendium 397 Financial Upgradation

recruitment i. e., four years after the first upgradation under ACPS on completion of 4
promotion or on completion of 8 years regular years of service after such first regular
service after first promotion as per the Recruitment promotion, though the Recruitment/Service
Rules. Rules prescribe higher length of regular service
in the grade for next promotion.
14. An employee who may have completed 29years of Since the Assured Career Progression Scheme
service shall be entitled for two upgradation can have only prospective application, it is not
directly along with other employee who may have permissible to allow notional benefit with
completed 24 years of service. This would create retrospective effect. This would not lead to
an anomaly in as much as 5 years of services of the anomaly in as much as an employee having
former would get neutralized Therefore, the longer years of service may get his pay fixed at
upgradation could be allowed notionally from the a higher/same stage vis-à-vis an employee
date of completion of 12/24 years of regular having lesser length of service.
service and actual financial benefit could be given
from the date of meeting of the screening
committee.
15. The relevant Recruitment/Service Rules prescribe As per the scheme (Condition No. 6), all
departmental examination/skill test for vacancy promotion norms have to be fulfilled for
based promotion. However, for upgradation under upgradation under the Scheme. As such, no
ACPS. upgradation shall be allowed if an employee
fails to qualify departmental/skill test prescribed
for the purpose of regular promotion.
16. An employee who has completed 24 years of The following illustration shall clarify the
service is to be allowed two upgradation directly. doubt: An incumbent in the pay-scale of Rs.
What will be the mode of fixation of pay of the 4000-6000/-(S-7) has put in 24 years of regular
employee? service without a regular promotion. The
incumbent shall be allowed two upgradation i.e.
to S-8 and S-9. His pay shall first be fixed in S-
8 and then in S-9. Pay fixation directly from S-7
to S-9 shall not be allowed.
17. If special pay has been allowed in lieu of separate Special pay allowed shall not be counted as
pay-scale, whether this should be treated as promotion for the purpose of ACPS. Also, the
promotion for the purpose of ACPS and also special pay drawn in the lower post, in lieu of a
whether the special pay is to be taken into account higher pay-scale shall be taken into account for
while fixing the pay under ACPS? fixation of pay under ACPS subject to the
fulfillment of the following conditions as laid
down vide Ministry of Finance office
Memorandum No. 6(1)-E. III(B) (65) dated 25-
2-1965, re-produced as Government‘s decision
No. 32 under Appendix-8 of FR/SR(Part-I)
(Thirteenth Edition):-
(i) The special pay in the lower post should
have been granted in lieu of separate higher
scale (i.e. special pay granted to steno-typist,
clerk-in charge etc.)
(ii) If the special pay has been drawn in the
lower post continuously for a minimum period
of three years on the date of promotion, the pay
in the higher post will be fixed under the normal
rules, treating the special pay as part of the basic
pay. In other cases, the pay in the time-scale of
the higher post will be fixed under the normal
rules, with reference to the basic pay drawn in
the lower post (excluding the special pay);
where this results in drop in emoluments the
difference between the pay so fixed and the pay
plus special pay drawn in the lower post will be
Compendium 398 Financial Upgradation

allowed in the form of personal pay to be

absorbed in future increases of pay.
(iii) In both kinds of cases referred to in clause
(ii) above, it should be certified that, but for the
promotion, the Government servant would have
continued to draw the special pay in the lower
post.

18. Point of doubt

Based on the categorization of Libraries, Ministry of Finance vide Office Memorandum No.
19(1)/IC/86 dated 24th July, 1990 have prescribed the following pay scales for posts in libraries:-
Post Pay-scales (pre-revised) Pay-scales (revised)
Library and Information Assistant 1400-2600 5000-8000
Sr. Library and Information Assistant 1640-2900 5500-9000
Assistant Library and Information Officer 2000-3500 6500-10500
Library and Information Officer 3000-4500 10000-15200
Director (Library and Information) 4500-5700 14300-18300
In number of cases, depending on the work etc, there are only first two categories of posts in a
Library. What should be the channel for upward mobility under ACPS of the library staff in such
cases?
Clarification
In order to secure uniformity in the upward mobility of the library staff under the ACPS, it has
been decided to adopt the aforesaid pay-scales prescribed by the Ministry of Finance subject to the
terms and conditions prescribed by them. Posts in the library, if held in different nomenclatures, may,
as such, also be re-designated as per the said orders of the Ministry of Finance. However, grant of
higher pay-scale under ACPS will, as per Condition No. 6, not result in change in the designation etc.
of the beneficiary.
S.
Point of Doubt Clarification
No.
1 2 3

19. On upgradation under ACPS, pay of an employee shall Yes. The financial benefit allowed under
be fixed under the provisions of FR 22(I)a(1). Whether ACPS shall be final and no pay fixation
an option for fixation of pay in the higher grade based benefit shall accrue at the time of regular
on the date of increment may also be allowed? promotion. In other words, upgradation
under ACPS shall be treated on par with
regular promotion in so far as pay-fixation
is concerned. Therefore, the option of pay-
fixation in the next higher grade based on
the date of increment may be allowed.
20. In terms of DoP & T Office Memorandum No. The matter has been examined in
6(2)/23/77-Welfare dated 11th December, 1979, all consultation with Director (Canteen) and it
posts in the canteen and Tiffin room being run has been decided that the benefit of ACPS
departmentally by the Government of India were shall be extended to the canteen employees
treated posts in connection with the affairs of the by reckoning from the date of initial
Union. Subsequently, vide Office Memorandum No. appointment as direct recruit on regular
12/3/92-Director [C] dated 16-9-92, canteen employees basis as the crucial date for granting the
were declared as Central Government employees with 1st/2nd upgradation. Needless to say,
effect from 1-10-1991. Whether canteen employees upgradation shall be allowed only in those
will be treated as Government employees with effect cases where promotions have not been
from 1-10-1979 (the date from which they were made even after putting in 12/24 years of
declared as holders of civil posts) or with effect from 1- regular service counted in the manner
10-1991 for the purpose of granting of upgradation indicated above.
under ACPS?
Compendium 399 Financial Upgradation

21. (a) Annexure-I of ACPS stipulates that if the first In regard to deferment of grant of ACP
upgradation gets postponed on account of the employee benefits on account of disciplinary
not found fit or due to departmental proceedings, etc, proceedings or refusal of promotion, it is
this would have consequential effect on the second mentioned that the ACPS in the matter has
upgradation which would also get differed accordingly. to follow the same pattern as that obtains in
In other words, the employee who has been denied the the case of regular promotion. The basic
first financial upgradation (meaning withholding of this idea behind making this provision is that
benefit) would again be penalized even after having there shall be uniformity of treatment both
completed 24 years of regular service. This certainly is in the case of ACPS and regular
a case of double jeopardy and should not be inflicted. promotions. Moreover, the Government
(b) Annexure-I of ACPS unnecessarily provides for has already modified/moderated the Fifth
deferment of second financial upgradation by the central pay commission recommendations
period for which an employee is debarred from regular that in case of refusal to accept regular
promotion in the higher grade. In other words, it promotion subsequently, the employee
connects the second upgradation under ACPS with concerned should be reverted from the
regular promotion to the first ACP grade. This is quite higher grade granted under ACPS. The
unwarranted as the scheme of ACP and regular Scheme adopted by the Government, as
promotions are to run concurrently and parallel to each such, guards against this adverse effect and
other and should, therefore, not be connected in the thereby has already brought about an
manner it has been done. This condition may, therefore, improvement upon the Pay Commission,
be withdrawn. recommendation in this regard.

22. The administrative Ministry/Department, not the The ACPS has been introduced after
employees have been given option in the matter to consulting all concerned including staff
choose between two schemes, i.e. Existing time-bound side in the National Council of JCM and
promotion scheme or the ACP scheme. It is suggested with the approval of the cabinet. Hence,
that the said option should be exercised by the there is no need to associate the Staff side
administrative Ministry/Department after consulting the while exercising the said preference by the
staff representatives in the forum of respective administrative Ministry/Department
Departmental Councils. concerned. However, their view point
could be taken into account while
exercising such preference. The
Administration will, however, not be
bound by it.

23. (a) Appointment in LDC grade from Group ‗D‘ should (a) As already clarified in relation to item
not be treated as promotion because LDC is not in the at S. No. 7, in the existing arrangement,
direct line of promotion for Group ‗D‘ employees. Two specified quota of LDC vacancies are filled
services are altogether different. No Group ‗D‘ by Group ‗D‘ staff on the basis of Limited
employee can be appointed/promoted to a Group ‗C‘ Departmental Competitive Examination.
post like LDC etc. who does not possess the As such, post of LDC may be treated as
educational qualifications prescribed in the Recruitment promotion post under ACPS for Group ‗D‘
Rules. The Group ‗D‘ employees have to satisfy certain staff.
minimum standards of selection and only then they are (b) The appointment of Group ‗D‘
eligible for appointment to Group ‗C‘ posts like LDC. employees as Dispatch Rider/Staff Car
Besides, Government have already agreed in the case of Driver is on transfer basis in a higher pay-
P&T Department not to treat appointment/promotion of scale. This point has already been clarified
Postman as Postal Clerk etc. as promotion for the in relation to items at S. Nos. 3, 4 and 5
purpose of CTB. OTBP is given to such employees above.
(Postman etc.) after completing period of residency as
Postal Clerk. The same decision may be made
applicable to ACP as well.
(b) A number of Group ‗D‘ employees are appointed as
Dispatch Riders/Staff Car Drivers, Gestetner operators
etc. Since these posts are not in the direct line of
promotion for Group ‗D‘ employees and are in the
normal course meant to be filled by direct recruitment,
such appointments should not be treated as promotion
for ACPS.
Compendium 400 Financial Upgradation

24. An employee may be given second upgradation under The periodicity of 12/24 years of regular
ACPS as soon as he completes 12 years of regular service for grant of upgradation under
service from the date of his earlier promotion or as ACPS cannot be relaxed. Grant of the first
soon as he completes 24 years of regular service, regular promotion prior to completion of
whichever is earlier. 12 years of regular service from the direct
entry grade shall have no bearing on the
periodicity of second upgradation under
ACPS, which shall be granted only after
completion of 24 years of regular service
and only if the second regular promotion
has not been earned in between.

25. LDCS/UDCS in administrative offices of the Both the posts constitute two rungs in a
Government of India are having over-lapping duties as hierarchy and, as such, promotion of LDCs
well as over-lapping scales of pay. Both are inter- as UDCS shall be treated as promotion for
changeable. In fact, division in the duties is more the purpose of ACPS. Moreover, ACPS is
artificial than real. Therefore, promotion of LDC to the not designed to interfere with the existing
post of UDC should not be treated as promotion for the cadre structure.
purpose of ACPS.

26. The condition 8 of the Annexure-I of the DoP & T O. The ACPS is to act as a ‗safety net‘ to
M. dated 9th August, 1999 operates very harshly against provide relief in cases of acute stagnation.
senior employees. It will give rise to serious anomalies The concept of ―senior-junior‖ is quite
in a situation where junior employee in a grade being alien to the idea behind the ACPS
direct recruit are given ACP upgradation on completing recommended by the Fifth Central Pay
period of residency, claims of senior employees in the Commission which had also quite
same grade and in the same Department are ignored specifically recommended against it.
merely on the ground that they have already been Benefits granted under the Scheme are
promoted twice earlier. It would, as such, be very ―personal‖ in nature and in recognition of
unfair to ignore the claim of seniors as that would lead long hardships faced by stagnating
to heart-burning and demoralization. employees. Moreover, it does not grant any
status related benefits-nor does it change
the seniority position. Senior will continue
to be senior even if his junior has earned
upgradation under ACPS. Relief granted to
Government servants facing
stagnation/hardships, as visualized by
ACPS, cannot provide a ground for
claiming identical relief by others who are
not similarly circumstanced.

27. All retirement and other terminal benefits could be Yes, the retirement/terminal benefits would
granted on the basis of actual pay drawn in the be on the basis of upgraded pay-scale, if
upgraded ACP Scale and condition No. 6 of Annexure- any, granted under ACPS.
I to the effect that it would not confer any privileges
related to higher status would not be invoked to deny
the retirement/terminal benefits based on the actual pay
drawn in 1st/2nd ACP grades at, the time of retirement.

28. Whether the upgradation under ACPS are to be allowed It has been clarified vide condition No. 6 of
to the employees who are on deputation in other ACPS that such upgradation shall not
organizations/on training/on study leave? entitle for deputation to higher posts.
Therefore, as a corollary, upgradation
under ACPS shall be allowed, in respect of
employees who are on deputation, only on
notional basis, as otherwise such
upgradation in the cadre may have bearing
on the deputation pay of the official.
However, an employee will get the actual
benefit on the basis of such notional pay
Compendium 401 Financial Upgradation

fixation under ACPS with prospective

effect only on repatriation. Similarly, since
an employee draws leave salary while on
leave, he will get similar treatment as
allowed to a person on deputation.
However, upgradation under ACPS may be
allowed to an employee who is on training
as he is on duty for all practical purposes.

29. Whether the benefit of past service will be extended to No, the benefit of past service shall not be
temporary status employees after their regularization? extended to temporary status employees
after their regularization for the purpose of
ACPS.

30. What is an isolated post for the purpose of ACP Isolated post is a standalone post, having
Scheme? neither feeder grade nor promotional grade.
As such a post having no promotional
grade but having a feeder grade and vice
versa shall not be treated as isolated post
for the purpose of ACPS.

31. Where the cadres/hierarchy is limited to two grades Such a cadre/hierarchy shall not fall in the
only, what should be the pay-scale for grant of second isolated category as defined at S. No.30
upgradation under ACPS? above. Hence, the standard/common pay-
scales mentioned in Annexure-II of the
Office Memorandum dated 9-8-1999 shall
not be applicable in such cases. Action in
such cases may, therefore, be taken as per
following clarifications:-
(i) If such cadre/hierarchy exists in the
Ministry/Department concerned, the
second upgradation may be allowed in
keeping with the pay-scale of an analogous
grade of a cadre/post in the same
Ministry/Department. However, if no such
grade exists in the Ministry/Department
concerned, comparison may be made with
an analogous grade available in other
Ministries/Departments:
(ii) In the case of attached/sub-ordinate
offices, the second up-gradation under
ACPS may be given in keeping with the
pay-scale of an analogous grade of a
cadre/post of the concerned office.
However, if no such cadre/post exists in
the concerned office, comparison may be
made with an analogous grade available in
other attached/subordinate offices of the
Ministry/Department concerned.

32. Date from which ACP Scheme should be made It shall be applicable from the date of issue
applicable. of Office Memorandum No.1/1/82-PER
(Part II) dated 22-02-2001.
All the cases prior to issue of O.M. dated
22-02-2001 will be regulated under the old
Time Bound Promotional Scheme which
was in existence at that time.
Compendium 402 Financial Upgradation

33. Whether ACP Scheme is applicable to those employees The employees, who got first T.B.P.S. and
who got one promotion and T.B.P.S. promotion thereafter, are entitled for
second financial upgradation under ACP
Scheme on completion of 24 years as the
pay-scale granted under T.B.P.S. and
promotion is one and the same. Whereas,
in the cases of those employees who got
first promotion and T.B.P.S. thereafter are
not entitled for ACP Scheme as they
already received two financial upgradation
i.e. one in the promotion and second under
T.B.P.S.

34. Drivers and other similar cases in the pay-scale of Rs. In order to avoid anomaly in pay –scales of
3050-4590 were given T.B.P.S. in the pay-scale of Rs. Drivers etc., Drivers and other similar
4000-6000 and they are eligible for second financial cases in the pay-scale of Rs. 3050-4590
upgradation on completion of 24 years in the pay-scale shall be given first financial upgradation in
of Rs. 4500-7000. Whether same benefit is to be given the pay-scale of Rs. 4000-6000 and second
to the Drivers and other similar categories under ACP financial upgradation in the pay-scale of
Scheme? Rs. 4500-7000 under ACP scheme.

35. Financial upgradation to those employees under ACP Financial upgradations under ACP Scheme
Scheme who do not possess requisite qualification to those employees who do not possess, the
prescribed for the next higher post. requisite qualification prescribed for the
next higher post shall be given in
accordance with Annexure-II, attached to
O.M. dated 22-02-2001.

______

Department of Personnel
No. 1/1/82-PER (Part-II) Dated :-29-05-2000.
OFFICE MEMORANDUM
On the recommendations of the Fifth Central Pay Commission, Government of India has
implemented Assured Career Progression (ACP) Scheme applicable to Group ― ‗B‖, ―C‖ and ―D‖
employees on completion of 12 years and 24 years (subject to condition No. 4 in Annexure-I) of
regular service respectively with effect from 09-08-1999. Isolated posts in ―A‖, ―B‖, ―C‖ and ―D‖
categories which have no promotional avenues shall also qualify for similar benefits on the pattern
indicated above. Certain categories of employees such as casual employees (including those with
temporary status), ad-hoc and contract employees shall not qualify for benefit under A.C.P. scheme.
Grant of financial upgradations under the A.C.P. scheme shall, however, be subject to the conditions
mentioned in Annexure-I.
Annexure-I
CONDITIONS FOR GRANT OF BENEEITS UNDER THE ACP SCHEME
1. The ACP Scheme envisages merely placement in the higher Pay-scale/grant of financial benefits
(through financial upgradation) only to the Government servant concerned on personal basis and
shall, therefore, neither amount to functional/regular promotion or would require creation of new
posts for the purpose;
2. The highest pay-scale upto which the financial upgradation under the Scheme shall be available
will be Rs. 14,300-18,300. Beyond this level, there shall be no financial upgradation and higher posts
shall be filled strictly on vacancy based promotions.
3. The financial benefits under the ACP Scheme shall be granted from the date of completion of the
eligibility period prescribed under the ACP Scheme or from the date of issue of these instructions
whichever is later;
Compendium 403 Financial Upgradation

4. The first financial upgradation under the ACP Scheme shall be allowed after 12 years of regular
service and the second upgradation after 12 years of regular service from the date of the first financial
upgradation subject to fulfillment of prescribed conditions. In other words, if the first upgradation gets
postponed on account of the employee not found fit or due to departmental proceedings, etc., this
would have consequential effect on the second upgradation which would also get deferred
accordingly;
5. 1 Two financial upgradations under the ACP Scheme in the entire Government service career of
an employee shall be counted against regular promotions (including in-situ promotion and fast-track
promotion availed through limited departmental competitive examination) availed from the grade in
which an employee was appointed as a direct recruit. This shall mean that two financial upgradations
under the ACP Scheme shall be available only if no regular promotions during the prescribed periods
(12 and 24 years) have been availed by an employee. If an employee has already got one regular
promotion, he shall qualify for the second financial upgradation only on completion of 24 years of
regular service under the ACP Scheme. In case two prior promotions on regular basis have already
been received by an employee, no benefit under the ACP Scheme shall accrue to him;
5. 2 Residency periods (regular service) for grant of benefits under the ACP Scheme shall be
counted from the grade in which an employee was appointed as a direct recruit;
6. Fulfillment of normal promotion norms (bench-mark, departmental examination, seniority-cum-
fitness in the case of Group ‗D‘ employees, etc.) for grant of financial upgradation, performance of
such duties as are entrusted to the employees together with retention of old designations financial
upgradations as personal to the incumbent for the stated purposes and restriction of the ACP Scheme
for financial and certain other benefits (House Building Advance, allotment of Government
accommodation, advances, etc.) only without conferring any privileges related to higher status (e.g.
invitation to ceremonial functions, deputation to higher posts, etc.) shall be ensured for grant of
benefits under the ACP Scheme;
7. Financial upgradation under the Scheme shall be given to the next higher grade in accordance
with the existing hierarchy in a cadre/category of posts without creating new posts for the purpose.
However, in case of isolated posts, in the absence of defined hierarchical grades, financial upgradation
shall be given by the Ministries/Departments concerned in the immediately next higher
(standard/common) pay-scales as indicated in Annexure-II which is in keeping with part-A of the
First Schedule annexed to the Notification dated September 30, 1997 of the Ministry of Finance
(Department of Expenditure). For instance, incumbents of isolated posts in the pay-scale S-4, as
indicated in Annexure-II, will be eligible for the proposed two financial upgradations only to the pay
scales S-5 and S-6. Financial upgradation on a dynamic basis (i.e. without having to create posts in
the relevant scales of pay) has been recommended by the Fifth Central Pay Commission only for the
incumbents of isolated posts which have no avenues of promotion at all. Since financial upgradations
under the Scheme shall be personal to the incumbent of the isolated post, the same shall be filled at its
original level (pay-scale) when vacated. Posts which are part of a well-defined cadre shall not qualify
for the ACP Scheme on ‗dynamic‘ basis. The ACP benefits in their case shall be granted conforming
to the existing hierarchical structure only;
8. The financial upgradation under the ACP Scheme shall be purely personal to the employee and
shall have no relevance to his seniority position. As such, there shall be no additional financial
upgradation for the senior employee on the ground that the junior employee in the grade has got
higher pay-scale under the ACP Scheme;
9. On upgradation under the ACP Scheme, pay of an employee shall be fixed under the provisions
of FR 22(I) a(1) subject to a minimum financial benefit of Rs. 100/-as per the Department of
Personnel and Training Office Memorandum No. 1/6/97-Pay-I dated July 5, 1999. The financial
benefit allowed under the ACP Scheme shall be final and no pay-fixation benefit shall accrue at the
time of regular promotion i.e. posting against a functional post in the higher grade;
10. Grant of higher pay-scale under the ACP Scheme shall be conditional to the fact that an
employee, while accepting the said benefit, shall be deemed to have given his unqualified acceptance
Compendium 404 Financial Upgradation

for regular promotion on occurrence of vacancy subsequently. In case he refuses to accept the higher
post on regular promotion subsequently, he shall be subject to normal debarment for regular
promotion as prescribed in the general instructions in this regard. However, as and when he accepts
regular promotion thereafter, he shall become eligible for the second upgradation under the ACP
Scheme only after he completes the required eligibility service/period under the ACP Scheme in that
higher grade subject to the condition that the period for which he was debarred for regular promotion
shall not count for the purpose. For example, if a person has got one financial upgradation after
rendering 12 years of regular service and after 2 years there from if he refuses regular promotion and
is consequently debarred for one year and subsequently he is promoted to the higher grade on regular
basis after completion of 15 years (12+2+1) of regular service, he shall be eligible for consideration
for the second upgradation under the ACP Scheme only after rendering ten more years in addition to
two years of service already rendered by him after the first financial upgradation (2+10) in that higher
grade i.e. after 25 years (12+2+1+10) of regular service because the debarment period of one year
cannot be taken into account towards the required 12 years of regular service in that higher grade;
11. In the matter of disciplinary/penalty proceedings, grant of benefits under the ACP Scheme shall
be subject to rules governing normal promotion. Such cases shall, therefore, be regulated under the
provisions of relevant CCS (CCA) Rules, 1965 and instructions there under;
12. The proposed ACP Scheme contemplates merely placement on personal basis in the higher
pay-scale/grant of financial benefits only and shall not amount to actual/functional promotion of the
employees concerned. since orders regarding reservation in promotion are applicable only in the case
of regular promotion, reservation orders/roster shall not apply to the ACP Scheme which shall extend
its benefits uniformly to all eligible SC/ST employees also. However, at the time of regular/functional
(actual) promotion, the cadre controlling Authorities shall ensure that all reservation orders are
applied strictly;
13. Existing time-bound promotion schemes, including in-situ promotion scheme, in various
Ministries/Departments may, as per choice, continue to be operational for the concerned categories of
employees. However, these schemes shall not run concurrently with the ACP Scheme. The
Administrative Ministry/Department-not the employees-shall have the option in the matter to choose
between the two schemes, i.e. existing time-bound promotion scheme or the ACP scheme, for various
categories of employees. However, in case of switchover from the existing time-bound promotion
scheme to the ACP scheme, all stipulations (viz. for promotion, redistribution of posts, upgradation
involving higher functional duties, etc.) made under the former (existing) scheme would cease to be
operative. The ACP Scheme shall have to be adopted in its totality;
14. In case of an employee declared surplus in his/her organization and in case of transfers
including unilateral transfer on request, the regular service rendered by him/her in the previous
organization shall be counted along with his/her regular service in his/her new organization for the
purpose of giving financial upgradation under the Scheme; and
15. Subject to condition No. 4 above, in case where the employees have already completed 24
years of regular service, with or without a promotion, the second financial upgradation under the
scheme shall be granted directly. Further, in order to rationalize unequal level of stagnation, benefit of
surplus regular service (not taken into account for the first upgradation under the scheme) shall be
given at the subsequent stage (second) of financial upgradation under the ACP Scheme as a one time
measure. In other words, in respect of employees who have already rendered more than 12 years but
less than 24 years of regular service, while the first financial upgradation shall be granted
immediately, the surplus regular service beyond the first 12 years shall also be counted towards the
next 12 years of regular service required for grant of the second financial upgradation and,
consequently, they shall be considered for the second financial upgradation also as and when they
complete 24 years of regular service without waiting for completion of 12 more years of regular
service after the first financial upgradation already granted under the Scheme.
Compendium 405 Financial Upgradation

Annexure-II
STANDARD/COMMON PAY-SCALES
As per Part-A of the First Schedule Annexed to the Ministry of Finance (Department of Expenditure)
Gazette Notification dated September 30. 1997
[REFERENCE PARA 7 OF ANNEXURE I OF THIS OFFICE MEMORANDUM]
S. No. Revised pay-scales (Rs)
1. S-1 2550-55-2660-60-3200
2. S-2 2610-60-3150-65-3540
3. S-3 2650-65-3300-70-4000
4. S-4 2750-70-3800-75-4400
5. S-5 3050-75-3950-80-4590
6. S-6 3200-85-4900
7. S-7 4000-100-6000
8. S-8 4500-125-7000
9. S-9 5000-150-8000
10. S-10 5500-175-9000
11. S-12 6500-200-10500
12. S-13 7450-225-11500
13. S-14 7500-250-12000
14. S-15 8000-275-13500
15. S-19 10000-325-15200
16. S-21 12000-375-16500
17. S-23 12000-375-18000
18. S-24 14300-400-18300

Acceptance of above recommendations of Fifth Central Pay Commission is under consideration

of the Government.
All the Heads of Departments are therefore requested to work out as to what will be the financial
liability on the implementation of ACP Scheme as indicated above and furnish the same to this
Department by 15-6-2000, in the enclosed proform.
Sd/-
J. S. Monteiro
Under Secretary (Personnel)
PROFORMA
Additional financial liability on account of assured career
No. of eligible progression scheme (ACP) for the years
Group Remarks
employees
2000-2001 2001-2002 2002-2003
1. 2. 3. 4. 5. 6.
―A‖ isolated
posts
―B‖
―C‖
―D‖
Total

______
Compendium 406 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part-I) Dated :-29-12-1999.
Read : 1) O.M. No. 1/1/82-PER (Part) dated 22-12-1989.
2) O.M. No. 1/1/82-PER (Part-I) dated 19-2-1998.
OFFICE MEMORANDUM
Annexure-I attached to the office Memorandum No. 1/1/82-PER (Part) dated 22-12-1989 was
modified by indicating revised pay scales of Fifth Central Pay Commission vide O.M. of even number
dated 19-2-1998. This revised Annexure-I has created an anomaly in the pay scales of Drivers etc.
The matter has been examined in consultation with the Finance Department and in order to
remove anomaly, it has been decided to revise Annexure-I attached to O.M. of even number dated 19-
2-1998 (Revised Annexure-I is enclosed).
Government employees who are due for Time Bound promotional scale after implementation of
Fifth Central Pay Commission and if their cases are covered under S1. No. (1) of O.M. dated 22-12-
89 referred to above, Time Bound Promotional Scale is to be granted to them as per enclosed
Annexure-I.
Sd/-
J. S. Monteiro
Under Secretary (Personnel)
Annexure-I
Statement indicating T.B.P.S. in respect of employees who do not possess the requisite qualification
for the promotional post and posts which do not have promotional avenues.
Sr. No. Scale of pay (Rs.) Time Bound Promotional Scales
1. 2550-3200 2610-3540
2. 2610-3540 2650-4000
3. 2650-4000 3050-4590
4. 2750-4400 3050-4590
5. 3050-4590 4000-6000
6. 3200-4900 4000-6000
7. 4000-6000 4500-7000
8. 4500-7000 5000-8000
9. 5000-8000 5500-9000
10. 5500-9000 6500-10500
11. 6500-10500 6500-10500

______
Department of Personnel
No. 1/1/82-PER (Part-II) Dated :-22-11-1999.
OFFICE MEMORANDUM
Subject :— Second Time Bound Promotional Scales to Group ‗B‘ ‗C‘ & ‗D‘ employees—
Implementation regarding.
Grant of Second Time Bound Promotional Scale is under consideration of Government subject to
following terms and conditions:—
(1) Second Bound Promotional Scale is proposed to be sanctioned after completion of 12 years of
regular service from the date of grant of first Time Bound Promotional Scale
(2) The employee should have put in at least 24 years of regular service in the existing post.
Compendium 407 Financial Upgradation

(3) All the terms and conditions/clarifications issued by this Department from time to time in
respect of grant of first Time Bound Promotional Scale shall be applicable for grant of Second
Time Bound Promotional Scale.
(4) Government is considering to extend the benefit of Time Bound Promotional Scale to all
Group ‗B‘ employees with effect from 9-8-1999 on the pattern indicated above. Second Time
Bound Promotional Scale is also proposed to be extended to Group ‗B‘ employees after
completion of 12 years from the date of grant of First Time Bound Promotional Scale i.e. 9-8-
1999.
All Heads of Departments are therefore requested to work out the additional financial liability on
this account and communicate the same to this Department in the proforma enclosed by 15-12-1999
positively.
Sd/-
J. S. Monteiro
Under Secretary (Personnel)
PROFORMA
Additional Financial Liability in Respect of Grant of First/Second Time Bound Promotional
Scale.
__________________________________________________________________________________
Name of the Department:—
Additional liability for the year
2000-2001 2001-2002 2002-2003
(1) (2) (3) (4)
(1) No. of Group ‗D‘ employees
(2) No. of Group ‗C‘ employees
(3) No. of Group ‗B‘ employees
______
Department of Personnel
No. 1/1/82-PER (Part-I) Dated :-16-9-1999.
Read: O.M. No. 1/1/82-PER (Part) dated 16-5-1990.
OFFICE MEMORANDUM
Vide para (1) of O.M. dated 16-5-1990 referred to above it has been clarified that the anomaly,
in pay as a result of senior promoted before completing 12 years and juniors drawing higher pay in
view of grant of T. B.P.S. and subsequent promotion need not be removed in view of the fact that
senior has already got benefit of promotion before completion of 12 years. As a result, in a number of
cases, the juniors are drawing higher pay than their seniors.
In order to remove the above anomaly in pay, Government has decided that anomaly in pay as a
result of senior promoted before completing 12 years and junior drawing higher pay in view of grant
of Time Bound Promotional Scale and subsequent promotion shall be removed by stepping up of pay
of the senior official on par with his junior by invoking F.R. 27.
Sd/-
J. S. Monteiro
Under Secretary (Personnel)
______
Compendium 408 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part-II) Dated :-22-02-2001
OFFICE MEMORANDUM
Subject:- Implementation of Assured Career, Progression Scheme.
Government introduced Time Bound Promotional Scheme to Group ‗C‘ and ‗D‘ employees with
effect from 01/06/1989. Under this Scheme, Group ‗C‘ and ‗D‘ employees are entitled for pay scale
of the next higher post in the respective cadre/hierarchy on completion of 12 years in the post subject
to the condition that the said employees should possess the requisite qualifications prescribed for the
next higher post.
2. On the recommendation of the Fifth Central Pay Commission, Government of India has
implemented Assured Career Progression Scheme (ACP) which is applicable to Group ‗B‘ ‗C‘ and
‗D‘ employees and isolated posts in Group ‗A‘, ‗B‘, ‗C‘ and ‗D‘ (a copy of Government of India‘s
O.M. No. 35034/1/97-Estt (D) dated 9th August, 1999 is enclosed for necessary action).
3. Government is pleased to adopt Assured Career Progression Scheme in toto and make it
applicable to the employees of this State Government in place of Time Bound Promotional Scale. The
existing Scheme of Time Bound Promotional Scale circulated vide O.M. No. 1-1-82-PER (Part) dated
05-07-1989 shall cease to be operative as both the schemes cannot run concurrently.
The expenditure on Assured Career Progression Scheme shall be met within the sanctioned
budget.
Sd/-
D. M. Borkar
Under Secretary (Personnel)

Ministry of Personnel, Public Grievances and Pensions,

Department of Personnel and Training
No. 35034/1/97-Estt(D) Dated: August 09-1999
OFFICE MEMORANDUM
Subject:- THE ASSURED CAREER, PROGRESSION SCHEME FOR THE CENTRAL
GOVERNMENT CIVILIAN EMPLOYEES.
The Fifth Central Pay Commission in its Report has made certain recommendations relating to the
Assured Career, Progression (ACP) Scheme for the Central Government civilian employees in all
Ministries/Departments. The ACP Scheme needs to be viewed as a ‗Safety Net‘ to deal with the
problem of genuine stagnation and hardship faced by the employees due to lack of adequate
promotional avenues. Accordingly, after careful consideration it has been decided by the Government
to introduce the ACP Scheme recommended by the Fifth Central Pay Commission with certain
modifications as indicated hereunder:-
2. GROUP ‗A‘CENTRAL SERVICES
2. 1 In respect of Group ‗A‘ Central Services (Technical/Non-Technical), no financial upgradation
under the Scheme is being proposed for the reason that promotion in their case must be earned.
Hence, it has been decided that there shall be no benefits under the ACP Scheme for Group ‗A‘
Central Services (Technical/Non-Technical). Cadre Controlling Authorities in their case would,
however, continue to improve the promotion prospects in organizations/cadres on functional grounds
by way of organizational study, cadre review, etc. as per prescribed norms.
3. GROUP ‗B‘, ‗C‘ AND ‗D‘ SERVICES/POSTS AND ISOLATED POSTS IN GROUP ‗A‘, ‗B‘,
‗C‘, AND ‗D‘ CATEGORIES
3.1 While in respect of these categories also promotion shall continue to be duly earned, it is
proposed to adopt the ACP Scheme in a modified form to mitigate hardship in cases of acute
stagnation either in a cadre or in an isolated post. Keeping in view all relevant factors, it has therefore,
been decided to grant two financial upgradations [as recommended by the Fifth Central Pay
Compendium 409 Financial Upgradation

Commission and also in accordance with the Agreed Settlement dated September 11,1997 (in relation
to Group ‗C‘ and ‗D‘ employees) entered into with the Staff Side of the National Council (JCM)]
under the ACP Scheme to Group ‗B‘, ‗C‘ and ‗D‘ employees on completion of 12 years and 24 years
(subject to condition No. 4 in Annexure-I) of regular service respectively. Isolated posts in Group ‗A‘,
‗B‘, ‗C‘ and ‗D‘ categories which have no promotional avenues shall also qualify for similar benefits
on the pattern indicated above. Certain categories of employees such as casual employees (including
those with temporary status) ad-hoc and contract employees shall not qualify for benefits under the
aforesaid shceme. Grant of financial upgradation under the ACP Scheme shall, however, be subject to
the conditions mentioned in Annexure-I.
3.2 ―Regular Service‖ for the purpose of the ACP Scheme shall be interpreted to mean the
eligibility service counted for regular promotion in terms of relevant Recruitment/Service Rules.
4. Introduction of the ACP Scheme should, however in no case affect the normal (regular)
promotional avenues available on the basis of vacancies. Attempts needed to improve promotion
prospects in organizations/cadres on functional grounds by way of organizational study cadre reviews,
etc., as per prescribed norms should not be given up on the ground that the ACP Scheme has been
introduced.
5. Vacancy based regular promotion, as distinct from financial upgradation under the ACP Scheme
shall continue to be granted after due screening by a regular Departmental Promotion Committee as
per relevant rules/guidelines.
6. SCREENING COMMITTEE
6.1 A departmental Screening Committee shall be constituted for the purpose of processing the
case for grant of benefits under the ACP Scheme.
6.2 The composition of the Screening Committee shall be the same as that of the DPC prescribed
under the relevant Recruitment/Service Rules for regular promotion to the higher grade to which
financial upgradation is to be granted. However, in case where DPC as per the prescribed rules is
headed by the Chairman/Member of the UPSC, the Screening Committee under the ACP Scheme
shall, instead, be headed by the Secretary or an officer of equivalent rank of the concerned
Ministry/Department. In respect of isolated posts, the composition of the Screening Committee (with
modification as noted above, if required) shall be the same as that of the DPC for promotion to
analogous grade in that Ministry/Department.
6.3 In order to prevent operation of the ACP Scheme from resulting into undue strain on the
administrative machinery, the Screening Committee shall follow a time-schedule and meet twice in a
financial year-preferably in the first week of January and July for advance processing of the cases.
Accordingly, cases maturing during the first-half (April-September) of a particular financial year for
grant of benefit under the ACP Scheme shall be taken up for consideration by the Screening
Committee in the first week of January of the previous financial year. Similarly, the Screening
Committee meeting in the first week of July of any financial year shall process the cases that would
be maturing during the second-half (October-March) of the same financial year. For example, the
screening committee meeting in the first week of January, 1999 would process the cases that would
attain maturity during the period April 1,1999 to September 30,1999 and the Screening Committee
meeting in the first week of July, 1999 would process the cases that would mature during the period
October 1,1999 to March 31, 2000.
6.4 To make the Scheme operational, the Cader Controlling Authorities shall constitute the first
Screening Committee of the current financial year within a month from the date of issue of these
instructions to consider the cases that have already matured or would be maturing upto March 31,
2000 for grant of benefit under the ACP Scheme. The next Screening Committee shall be constituted
as per the time-schedule suggested above.
7. Ministries/Departments are advised to explore the possibility of effecting saving so as to
minimise the additional financial commitment that introduction of the ACP Scheme may entail.
8. The ACP Scheme shall become operational from the of issue of this Office Memorandum.
Compendium 410 Financial Upgradation

9. In so far as persons serving in the Indian Audit and Accounts Departments are concerned these
orders issue after consultation with the Comptroller and Auditor General of India.
10. The Fifth Central Pay Commission in paragraph 52.15 of its Report has also separately
recommended a ―Dynamic Assured Career Progression Mechanism‖ for different streams of doctors.
It has been decided that the said recommendation may be considered separately by the administrative
Ministry concerned in consultation with the Department of Personnel and Training and the
Department of Expenditure.
11. Any interpretation clarification of doubt as to the scope and meaning of the provisions of the
ACP Scheme shall be given by the Department of Personnel and Training (Establishment-D).
12. All Ministries/Departments may give wide circulation to these instructions for guidance of all
concerned and also take immediate steps to implement the Scheme keeping in view the ground
situation obtaining in services/cadres/posts within their administrative jurisdiction.
Sd/-
K. K. JHA
Director (Establishment)
Annexure-I
CONDITIONS FOR GRANT OF BENEFITS UNDER THE ACP SCHEME
1. The ACP Scheme envisages merely placement in the higher Pay-scale/grant of financial benefits
(through financial upgradation) only to the Government servant concerned on personal basis and
shall, therefore, neither amount to functional/regular promotion nor would require creation of new
posts for the purpose.
2. The highest pay-scale upto which the financial upgradation under the Scheme shall be available
will be Rs. 14,300-18,300-18, 300. Beyond this level there shall be no financial upgradation and
higher posts shall be filled strictly on vacancy based promotions.
3. The financial benefits under the ACP Scheme shall be granted from the date of completion of the
eligibility period prescribed under the ACP Scheme or from the date of issue of these instructions
whichever is later;
4. The first financial upgradation under the ACP Scheme shall be allowed after 12 years of regular
service and the second upgradation after 12 years of regular service from the date of the first financial
upgradation subject to fulfillment of prescribed conditions. In other word, if the first upgradation gets
postponed on account of the employee not found fit or due to departmental proceeding etc., this would
have consequential effect on the second upgradation which would also get deferred accordingly.
5. 1 Two financial upgradation under the ACP Scheme in the entire Government service career of
an employee shall be counted against regular promotions (including in-situ promotion and fast-track
promotion availed through limited departmental competitive examination) availed from the grade in
which an employee was appointed as a direct recruit. This shall mean that two financial upgradations
under the ACP Scheme shall be available only if no regular promotions during the prescribed periods
(12 and 24 years) have been availed by an employee. If an employee has already got one regular
promotion, he shall qualify for the second financial upgradation only on completion of 24 years of
regular service under the ACP Scheme. In case two prior promotions on regular basis have already
been received by an employee, no benefit under the ACP Scheme shall accrue to him;
5. 2 Residency periods (regular service) for grant of benefits under the ACP Scheme shall be counted
from the grade in which an employee was appointed as a direct recruit;
6. Fulfillment of normal promotion norms (bench-mark, departmental examination seniority-cum-
fitness in the case of Group ‗D‘ employees, etc.) for grant of financial upgradations, performance of
such duties as are entrusted to the employees together with retention of old designations, financial
upgradations as personal to the incumbent for the stated purposes and restriction of the ACP Scheme
for financial and certain other benefits (House Building Advance, allotment of Government
accommodation, advances, etc.) only without conferring any privileges related to higher status (e.g.
Compendium 411 Financial Upgradation

invitation to ceremonial functions, deputation to higher posts, etc.) shall be ensured for grant of
benefits under the ACP Scheme.
7. Financial upgradation under the Scheme shall be given to the next higher grade in accordance
with the existing hierarchy in a cadre/category of posts without creating new posts for the purpose.
However, in case of isolated posts, in the absence of defined hierarchical grades, financial upgradation
shall be given by the Ministries/Departments concerned in the immediately next higher
(standard/common) pay-scales as indicated in Annexure-II which is in keeping with part-A of the
First Schedule annexed to the Notification dated September 30, 1997 of the Ministry of Finance
(Department of Expenditure). For instance, incumbents of isolated posts in the pay-scale S-4, as
indicated in Annexure-II, will be eligible for the proposed two financial upgradations only to the pay
scales S-5 and S-6. Financial upgradation on a dynamic basis (i.e. without having to create posts in
the relevant scales of pay) has been recommended by the Fifth Central Pay Commission only for the
incumbents of isolated posts which have no avenues of promotion at all. Since financial upgradation
under the Scheme shall be personal to the incumbent of the isolated post, the same shall be filled at its
original level (pay-scale) when vacated. Posts which are part of a well-defined cadre shall not qualify
for the ACP Scheme on ‗dynamic‘ basis. The ACP benefits in their case shall be granted conforming
to the existing hierarchical structure only;
8. The financial upgradation under the ACP Scheme shall be purely personal to the employee and
shall have no relevance to his seniority position. As such, there shall be no additional financial
upgradation for the senior employee on the ground that the junior employee in the grade has got
higher pay-scale under the ACP Scheme;
9. On upgradation under the ACP Scheme, pay of an employee shall be fixed under the provisions
of FR 22(I) a(1) subject to a minimum financial benefit of Rs. 100/-as per the Department of
Personnel and Training Office Memorandum No. 1/6/97-Pay. I dated July 5, 1999. The financial
benefit allowed under the ACP Scheme shall be final and no pay-fixation benefit shall accrue at the
time of regular promotion i.e. posting against a functional post in the higher grade;
10. Grant of higher pay-scale under the ACP Scheme shall be conditional to the fact that an
employee, while accepting the said benefit, shall be deemed to have given his unqualified acceptance
for regular promotion on occurrence of vacancy subsequently. In case he refuses to accept the higher
post on regular promotion subsequently, he shall be subject to normal debarment for regular
promotion as prescribed in the general instructions in this regard. However, as and when he accepts
regular promotion thereafter, he shall become eligible for the second upgradation under the ACP
Scheme only after he completes the required eligibility service/period under the ACP Scheme in that
higher grade subject to the condition that the period for which he was debarred for regular promotion
shall not count for the purpose. For example, if a person has got one financial upgradation after
rendering 12 years of regular service and after 2 years there from if he refuses regular promotion and
is consequently debarred for one year and subsequently he is promoted to the higher grade on regular
basis after completion of 15 years (12+2+1) of regular service, he shall be eligible for consideration
for the second upgradation under the ACP Scheme only after rendering ten more years in addition to
two years of service already rendered by him after the first financial upgradation (2+10) in that higher
grade i.e. after 25 years (12+2+1+10) of regular service because the debarment period of one year
cannot be taken into account towards the required 12 years of regular service in that higher grade;
11. In the matter of disciplinary/penalty proceedings, grant of benefits under the ACP Scheme shall
be subject to rules governing normal promotion. Such cases shall, therefore, be regulated under the
provisions of relevant CCS (CCA) Rules, 1965 and instructions there under;
12. The proposed ACP Scheme contemplates merely placement on personal basis in the higher
pay-scale/grant of financial benefits only and shall not amount to actual/functional promotion of the
employees concerned. Since orders regarding reservation in promotion are applicable only in the case
of regular promotion, reservation orders/roster shall not apply to the ACP Scheme which shall extend
its benefits uniformly to all eligible SC/ST employees also. However, at the time of regular/functional
(actual) promotion, the cadre controlling Authorities shall ensure that all reservation orders are
applied strictly;
Compendium 412 Financial Upgradation

13. Existing time-bound promotion schemes, including in-situ promotion scheme, in various
Ministries/Departments may, as per choice, continue to be operational for the concerned categories of
employees. However, these schemes, shall not run concurrently with the ACP Scheme. The
Administrative Ministry/Department-not the employees-shall have the option in the matter to choose
between the two schemes, i.e. existing time-bound promotion scheme or the ACP scheme, for various
categories of employees. However, in case of switchover from the existing time-bound promotion
scheme to the ACP scheme, all stipulations (viz. for promotion, redistribution of posts, upgradation
involving higher functional duties, etc.) made under the former (existing) scheme would cease to be
operative. The ACP Scheme shall have to be adopted in its totality;
14. In case of an employee declared surplus in his/her organization and in case of transfers
including unilateral transfer on request, the regular service rendered by him/her in the previous
organization shall be counted along with his/her regular service in his/her new organization for the
purpose of giving financial upgradation under the Scheme; and
15. Subject to condition No. 4 above, in case where the employees have already completed 24
years of regular service, with or without a promotion, the second financial upgradation under the
scheme shall be granted directly. Further, in order to rationalize unequal level of stagnation, benefit of
surplus regular service (not taken into account for the first upgradation under the scheme) shall be
given at the subsequent stage (second) of financial upgradation under the ACP Scheme as a one time
measure. In other words, in respect of employees who have already rendered more than 12 years but
less than 24 years of regular service, while the first financial upgradation shall be granted
immediately, the surplus regular service beyond the first 12 years shall also be counted towards the
next 12 years of regular service required for grant of the second financial upgradation and,
consequently, they shall be considered for the second financial upgradation also as and when they
complete 24 years of regular service without waiting for completion of 12 more years of regular
service after the first financial upgradation already granted under the Scheme.
Annexure-II
STANDARD/ COMMON PAY-SCALES
As per Part-A of the First Schedule Annexed to the Ministry of Finance (Department of Expenditure)
Gazette Notification dated September 30. 1997
[REFERENCE PARA 7 OF ANNEXURE I OF THIS OFFICE MEMORANDUM]
S. No. Revised pay-scales (Rs)
1. S-1 2550-55-2660-60-3200
2. S-2 2610-60-3150-65-3540
3. S-3 2650-65-3300-70-4000
4. S-4 2750-70-3800-75-4400
5. S-5 3050-75-3950-80-4590
6. S-6 3200-85-4900
7. S-7 4000-100-6000
8. S-8 4500-125-7000
9. S-9 5000-150-8000
10. S-10 5500-175-9000
11. S-12 6500-200-10500
12. S-13 7450-225-11500
13. S-14 7500-250-12000
14. S-15 8000-275-13500
15. S-19 10000-325-15200
16. S-21 12000-375-16500
17. S-23 12000-375-18000
18. S-24 14300-400-18300
_____
Compendium 413 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part) Dated :-03-06-1999.
OFFICE MEMORANDUM
Sub:- Time Bound Promotional Scales to group ‗C‘ and ‗D‘ employees-Implementation
regarding.
Vide O.M. of even number dated 22-12-1989, it has been clarified at sr. No. 9 that in the case of
Government employees transferred under F.R. 15 on their own request, the service rendered in the
parent Department shall not be counted for the purpose of T.B.P.S. Further, at Sr. 17, it has been
clarified that the Government employees who having been declared surplus are re-deployed against
lower pay scales and are allowed to carry higher scale of pay of the previous post as personal to them,
shall not be entitled to T.B.P.S.
The above matter has been reconsidered in the light of the directions issued by the Hon‘ble High
Court vide judgment dated 10-11-1998, in Writ Petition No. 65/1996, filled by the Surveyors from
Irrigation Department and it has been decided that in respect of Government servants who having
been declared surplus and are re-deployed against lower pay scale and are allowed to carry higher
scale of pay of the previous post as personal to them, shall be entitled to T.B.P.S. in accordance with
Annexure I, as amended vide O.M. No.1-1-82-PER(Part-I) dt. 19-2-98. Further, it has been decided
that in respect of Government servants transferred under F.R. 15 on their own request, while
computing 12 years period for the purpose of grant of T.B.P.S., the service rendered in the previous
Department shall be counted.
50% of the arrears shall be deposited in the G.P.F. Account and the balance 50% shall be paid in
cash.
These instructions will take effect from 1-6-1989 and accordingly clarifications given at Sr. 9
and 17 under O.M. of even number dated 22-12-1989, stands deleted w.e.f.1-6-1989.
Sd/-
G. J. Prabhudesai
Joint Secretary (Personnel)
Annexure-I
Statement indicating T.B.P.S. in respect of employees who do not possess the requisite qualification
for the promotional post and posts which do not have promotional avenues.
S. No. Scale of pay (Rs.) Time Bound Promotional Scales
1. 2550-3200 2610-3540
2. 2610-3540 2650-4000
3. 2650-4000 3050-4590
4. 2750-4400 3050-4590
5. 3050-4590 4000-6000
6. 3200-4900 4000-6000
7. 4000-6000 4500-7000
8. 4500-7000 5000-8000
9. 5000-8000 5500-9000
10. 5500-9000 6500-10500
11. 6500-10500 6500-10500

_____
Compendium 414 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part-I) Dated: 19th February, 1998
OFFICE MEMORANDUM
Read: O.M. No. 1-1-82 PER (part) dated 22-12-1989.
At Sl. No. (1) of O.M. dated 22-12-1989 referred to above, it was clarified that the Time Bound
Promotion Scale in the cases in which promotional scales are not clearly known is to be granted as per
Annexure I, attached to the O.M. dated 22-12-1989.
In view of the implementation of Fifth Pay Commission, the said Annexure I is modified by
indicating revised pay scale of Fifth Pay Commission (Annexure).
Government employees who are due for Time Bound Promotional Scale after implementation of
Fifth Pay Commission and if their cases are covered under Sl. No. (1) of O.M. dated 22-12-1989,
Time Bound Promotional Scale is to be granted to them as per enclosed Annexure-I.
Sd/-
(S. S. Keshkamat)
Joint Secretary (Personnel).
ANNEXURE-I
Statement indication T.B.P.S. in respect of employees who do not possess the requisite
qualification for the promotional post and posts which do not have promotional avenues.
Sl.
Scale of pay (Rs.) T. B.P.S. Scale
No.
1. 2550-3220 2610-3540
2. 2610-3540 2650-4000
3. 2650-4000 2750-4400
4. 2750-4400 3050-4590
5. 3050-4590 3200-4900
6. 3200-4900 4000-6000
7. 4000-6000 4500-7000
8. 4500-7000 5000-8000
9. 5000-8000 5500-9000
10. 5500-9000 6500-10500
11. 6500-6900 6500-10500
______
Department of Finance
Revenue & Control
No. 8/1/93-FIN (R & C)/P.C. Dated: 13th September, 1996
ORDER
A question has been raised as to whether the revised scale granted to various categories of
Government servants is to be implemented with reference to the scale of pay drawn by various
categories of Government servants under the T.B.P.S. scheme in accordance with a the O.M. No. 1-1-
82-PER (Part) dated 5-7-1990 or with reference to the scale of pay of their original posts.
The matter has been examined in detail and it has been decided that the revision of pay scales shall
be admissible to those who have already been granted T.B.P.S.
By order and in the name of Governor of Goa.
Sd/-
(B. S. S. Subbanna)
Commissioner & Secretary (Finance).
_____
Compendium 415 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part-II) Dated: 25-01-1994
OFFICE MEMORANDUM
Read: O.M. No. (1) 1-1-82-PER(Part) dated 5-7-89.
O.M. No. (2) 1-1-82-PER(Part) dated 22-12-89.
O.M. No. (3) 1-1-82-PER(Part-II) dated 30-9-92.
Subject: Time Bound Promotional Scales to Group ‗C‘ & ‗D‘ employees–Implementation
regarding.
While implementing the scheme of Time Bound Promotional scale sanctioned vide C.M. dated
5-7-89 referred to at Sr. No. (1) above, some anomaly was noted mainly in case of Light Vehicle
Drivers & Heavy Vehicle Drivers, viz the scale of the post of Light Vehicle Driver is Rs. 950-1400
and that of Heavy Vehicle Driver is Rs. 950-1500. In case of Light Vehicle Driver not possessing the
requisite qualifications i.e. Heavy Vehicle driving licence, he would be eligible for Time Bound
Promotional Scale of Rs. 1200-1800, whereas, his colleague in the same cadre who possess the
requisite qualification i.e. Heavy Vehicle driving licence and is hereby eligible for promotion would
be entitled for T.B.P.S. of Rs. 950-1500 as per para 5 of the main scheme. With a view to remove this
anomaly, the Government, in relaxation of the relevant provisions of O.M. dated 5-7-89 referred at Sr.
No. (1) above and further vide O.M. dated 22-12-89 referred to at Sr. No. (2), issued another O.M.
dated 30-9-92 referred at Sr. No. (3) above laying down that all the Drivers ―Light & Heavy Vehicles‖
shall be eligible for T.B.P.S. of Rs. 1200-1800 on completion of 12 years‘ period date from of their
initial appointment to the Grade.
2. It is seen that in spite of the above relaxation, still some difficulties are experienced in fixation of
pay to the Light Vehicle Drivers who were eligible for promotion after being granted T.B.P.S. (on
completion of 12 years‘ service as Light Vehicle Drivers). In this connection it appears that following
types of cases may arise:-
(i) Light Vehicle Driver not possessing any qualification which makes him ineligible for
promotion for the post of Heavy Vehicle Driver. Such Drivers could be granted T.B.P.S. of
Rs. 1200-1800 as per Annexure-I to O.M. dated 22-12-89 referred to at Sr. No. 2 above.
(ii) Light Vehicle Driver possessing the requisite qualification and thus being eligible for
promotion to the post of Heavy Driver. Such drivers may be promoted before completing 12
years of service as Light Vehicle Driver. In this case, they will be promoted to higher post
(Heavy Vehicle Driver) in the scale of Rs. 950-1500). Their pay fixation will be done in the
normal course with benefit of F.R. 22(i) because of the higher duties and responsibilities of
the promotional post. If these Heavy Vehicle Drivers completed later on 12 years of service
from the initial appointment in the grade i.e. Light Vehicle Driver, they will be given, without
any difficulties, T.B.P.S. of Rs. 1200-1800 as per O. M. dated 30-9-92 referred to at Sr. No. 3
above. Also, Light Vehicle Driver of the above category who has not been promoted upto the
completion of 12 years‘ service and after being granted T.B.P.S. of Rs. 1200-1800, happens
to be eligible for promotion and selected to the post of Heavy Vehicle Driver in the pay scale
of Rs. 950-1500. In this case, the fixation of pay at the first site appears to be difficult due to
the fact that T.B.P.S. of Rs. 1200-1800 is higher than that of the pay scale of Rs. 950-1500
which is the pay scale of Heavy Vehicle Driver‘s post to which the concerned person has
been promoted.
3. In order to remove the above anomaly, the Government has approved the following course of
action:-
(a) Option may be given to the promotee either to forgo the promotion to the post of Heavy
Vehicle Driver, or
(b) To agree to the notional pay fixation in the scale of promoted post by observing normal rules,
and, thereafter to put him at suitable stage in the T.B.P.S. to Heavy Vehicle Drivers which is
one and the same of the Light Vehicle Driver.
This issues with concurrence of the Finance Department under their U.O. No. 997 dated 16-8-1993.
Sd/-
(S. S. Keshkamat)
Under Secretary (Personnel)
_______
Compendium 416 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part) Dated: 22-12-1992
OFFICE MEMORANDUM
Subject: Time Bound Promotional Scale to Group ‗C‘ and ‗D‘ employees –
Implementation regarding.
Read: 1) O.M. No. 1-1-82-PER (Part) dated 5-7-89.
2) O.M. No. 1-1-82-PER (Part) dated 22-12-89.
Vide serial No. 13 of the O.M. referred to at 2 above, it was clarified that the Scheme is not
extended to work charged employees who are not borne on regular establishment.
2. Some Departments have now requested to extend the benefit of Time Bound Promotional Scale
to the work charged employees brought on regular pay scale. The matter has been carefully examined
and Government have decided to extend the benefit of Time Bound Promotional Scale to the work
charged employees subject to the condition that the work charged employees should complete 12
years of service after they are brought on regular pay scale.
Sd/-
(G. J. Prabhudessai)
Under Secretary (Personnel)
_______
Department of Personnel
No. 1/1/82-PER (Part II) Dated: 30-09-1992
OFFICE MEMORANDUM
Subject: Time Bound Promotional Scales to Group ‗C‘ and ‗D‘ employees –Implementation
regarding.
Clarification relating to the implementation of Time Bound Promotional Scale was issued vide
O.M. No. 1-1-82-PER (Part) dated 22-12-89. According to this O.M. Light Vehicle Driver carries the
pay scale of Rs. 950-1400 whereas the Heavy Vehicle Driver carries the pay scale of Rs. 950-1500.
The Light Vehicle Drivers who do not possess the requisite qualification for promotion and who do
not have promotional avenues are entitled to the Time Bound Promotional Scale of Rs. 1200-1800 as
per Annexure I of O.M. referred to above The Light Vehicle Drivers who possess the requisite
qualification i.e. licence of heavy vehicle will be eligible for Time Bound Promotional scale of Rs.
950-1500.
In order to remove the above anomaly it has been decided by the Government that all the Drivers
(Light & Heavy) shall be eligible for Time Bound Promotional scale of Rs. 1200-1800 on completion
of 12 years period from the date of their initial appointment to the grade.
Sd/-
(G. J. Prabhudessai)
Under Secretary (Personnel)
______
Department of Personnel
No. 1/1/82-PER (Part) Dated: 29th January, 1991.
OFFICE MEMORANDUM
Subject: Time Bound Promotional Scale to Group ‗C‘ and ‗D‘ employees –Implementation
regarding.
Read: 1) O.M. No. 1-1-82-PER (Part) dated 5-7-89.
2) O.M. No. 1-1-82-PER (Part) dated 22-12-89.
Vide serial No. 4 of the O.M. referred to at 2 above, it was clarified that the employees who
declined promotions shall not be eligible for Time Bound Promotional Scale. Various
Compendium 417 Financial Upgradation

Departments/Offices have made reference to this Department to know correct interpretation of this
clarification. With reference to the same, it is hereby made clear that the said clarification is
applicable only to those who have declined promotions prior to the grant of Time Bound Promotional
Scale i.e. prior to the completion of the 12 years service in the grade. Consequently, the Time Bound
Promotional Scale granted to the officials after completion of 12 years period in the grade need not be
revoked in case they decline promotion subsequently.
Sd/-
(Smt. Prabha Chandran)
Under Secretary (Personnel)
______

Department of Personnel
No. 1/1/82-PER (Part) Dated: 16th May, 1990
OFFICE MEMORANDUM
Subject: Time Bound Promotional Scale to Group ‗C‘ and ‗D‘ employees –Implementation
regarding.
Read: 1) O.M. No. 1-1-82-PER (Part) dated 5-7-1989.
2) O.M. No. 1-1-82-PER (Part) dated 22-12-1989.
1. Vide Sr. No. 21 of the O.M. dated 22-12-89 referred to above it was clarified that the grant of
Time Bound Promotional Scale should be based on seniority. In this connection it is clarified that the
anomaly in pay scale as a result of senior promoted before completing 12 years and junior drawing
higher pay scale in view of grant of T.B.P.S. and subsequent promotion need not be removed in view
of the fact that senior has already got benefit of promotion before completion of 12 years.
2. Besides subsequent to the issue of the O.M. referred to above, the Office of Chief Engineer,
P.W.D. has referred case of clarification regarding implementation of T.B.P.S. case of Draughtsmen
who have been extended the benefit of pay scale under Government of India, Ministry of Finance,
Department of Expenditure O.M. No. F.5(59)-E-III/82 dated 15-3-84. Under the said O.M. the
Draughts men, Grade I, II & III have been extended the benefit of higher scale of pay subject to
acquisition of the recruitment qualifications prescribed in case of Draughtsmen in CPWD. The point
raised for clarifications is whether the official in the respective grade of Draughtsmen, Grade I, II &
III who have been extended the benefit of higher pay scale in accordance with the Government of
India‘s O.M. referred to above are entitled for T.B.P.S. in the next higher scale i.e. whether
Draughtsmen Grade III who have been extended the benefit of the scale of Rs. 1200-2040 under
Government of India‘s O.M. dated 15-3-84 are entitled for the scale of Rs. 1400-2300 applicable for
Draughtsmen Gr. II and, if so, the date from which the 12 years period is to be computed in their
cases. With reference to the said query, it is hereby clarified that the Draughtsmen who have been
extended the benefit of the revised scale under Government if India‘s O. M. dated 15-3-84 will be
entitled for the next higher scale only on completion of 12 years period from the date of grant of the
qualification-linked scale of pay in their respective grade and also subject to the condition that they
acquire the recruitment qualifications prescribed for similar posts in CPWD in accordance with
Government of India‘s O.M. The said clarifications will be applicable for all incumbents holding the
posts of Draughtsmen who are entitled for the revised pay scale in accordance with the aforesaid
Government of India, Ministry of Finance O.M. dated 15-3-84 as well as in all other cases where pay
scale has been revised subsequent to recommendation of the IVth Pay Commission.
Sd/-
(Smt. Prabha Chandran)
Under Secretary (Personnel)
______
Compendium 418 Financial Upgradation

Department of Personnel
No. 1/1/82-PER (Part) Dated: 22nd December, 1989
OFFICE MEMORANDUM
Subject: Time Bound Promotional Scales to Group ‗C‘ and ‗D‘ employees –
Implementation regarding.
Read: O.M. No. 1-1-82-PER (Part) dated 5th July, 1989.
Various Departments/Offices have sought clarifications and raised points on implementation of the
Time-Bound Promotional scales to Group ‗C‘ and ‗D‘ employees, enforced by O. M. referred to
above.
2. The Government Employees Association and most of the Departments have apprehended that
the benefit extended under the scheme would not be available to majority of the employees in view of
condition No. 3 of the O.M. referred to above. Having considered the various factors governing pay
fixation in consultation with Finance Department, the Government has decided to grant Time-Bound
Promotional Scale as indicated in Annexure I in respect of those employees who do not possess the
requisite qualifications prescribed for promotees to next higher post as well as in respect of those
posts which do not have any promotional avenues. It is further clarified that the qualification referred
to in item 3 of the O.M. relates to the qualifications as applicable under the relevant recruitment rules
for the purpose of promotion.
The clarification in respect of other points of doubts are given as under:-
Sl.
Points raised Clarification
No.
1 2 3
1. What will be the Time Bond Promotional T.B.P.S. may be granted as per Annexure I.
Scale cases in which the promotional scales
are not clearly known
2. (1) Whether T.B.P.S. is admissible to those Those employees who are granted selection grade
officials who have been given selection shall also be eligible for T. B.P.S. and in their cases
grade as per the III Pay Commission‘s the 12 years period should be computed from the date
recommendation and if so how their pay of their appointment to the post irrespective of grant
is to be fixed, on grant of T.B.P.S. of selection grade and their pay on grant of
T.B.P.S. shall be fixed taking into consideration the
pay drawn by them in Selection Grade i.e. either at the
same stage or next stage above.
(2) Cases where Selection grade scale and If selection grade and scale of the next higher post is
scale of the next higher post is one and one and the same they will continue to draw the same
the same, what scale is to be given to scale and no benefit of pay fixation will accrue.
those who have been granted selection
grade.
3. Whether employee who have been granted Yes, and in their case the 12 years period is to be
stagnation increments are eligible for computed from the of appointment to the post.
T.B.P.S.
4. Whether T.B.P.S. can be granted to those The T.B.P.S. is intended to give the benefit to those
officials who have declined promotion employees who cannot get higher pay scales due to
lack of promotional avenues. Apparently employees
who have declined promotion shall not be eligible for
T.B.P.S.
5. What is the scale to be given in T.B.P.S. if The scale which is highest amongst the promotional
there are more than one avenue of promotion posts available may be granted as T.B.P.S. provided
he satisfies the qualification prescribed for the said
post and if he does not satisfy the qualification
prescribed for the said post than he may be given the
pay scale of the other promotional post of which he
satisfies the qualification prescribed for promotees.
Compendium 419 Financial Upgradation

6. Whether the period during which an Yes.

employee officiates in higher post on purely
temporary basis, such as during leave
vacancy etc. will be counted in computing
the 12 years period.
7. Which will be the D.P.C. to consider grant The D.P.C. for grant of T.B.P.S. will be the one which
of T.B.P.S. considers the cases for crossing the E.B. in the
respective posts held by them and the cases can be
considered by circulation.
8. Whether the ad hoc service rendered against The adhoc service rendered will be counted in
the post shall be counted in computing the computing the 12 years period subject to the condition
12 years period for grant of T.B.P.S. laid down in Government Notification No. 2/38/75-
PER (Vol. II) dated 11-4-1988.
9. In respect of persons transferred under F.R. While requesting transfer under F.R. 15 the employee
15 on own request how to compute 12 years undertakes to forego the seniority in the department
period for the purpose of T.B.P.S. from which he applies for transfer. Since he foregoes
his chances for promotion in the previous department,
the service rendered by him in the previous
department will not count for the purpose of T.B.P.S.
10. In respect of re-designation of the post how The 12 years period shall be counted irrespective of
the 12 years period is to be conunted the redesignation.
11. Whether T.B.P.S. can be granted to the Wherever such penalty is imposed with a bar for
employees who have been imposed a penalty further promotion, the employees will not be entitled
of reduction to a lower stage in the time for T.B.P.S. during the period for which it is so
scale of pay or reduced to lower time scale barred. In all other cases they will be entitled for
of pay T.B.P.S.
12. Whether T.B.P.S. is to be granted in respect As in the case of promotion, T.B.P.S. should not be
of those employees whose increments are given effect to during the currency of penalty.
withheld with cumulative effect as a penal
measures.
13. Whether work charged Group ‗C‘ and ‗D‘ The Scheme is not extended to the work charged
employees eligible for T.B.P.S. employees who are not borne on regular
establishment.
14. How to compute 12 years period in respect Since the Account Clerk has got the benefit of
of Account Clerks who are promoted as promotion and reverted due to his own fault, the
Accountant on probation period prior to his reversion will not be counted in
and reverted on failure to pass the computing the 12 years period. Further on his
Accountant‘s examination required under appointment as Accountant on probation he foregoes
RRs. his right for promotion to Head Clerk Hence the
Accounts Clerk will be eligible for T.B.P.S. only after
12 years service in this post from the date of his
reversion from the post of Accountant on probation.
15. Whether retired Government servants who Only those Government servants retired on or after 1-
have completed 12 years of service in the 6-1989 can be considered for T.B.P.S. subject to the
last grade shall be entitled for T.B.P.S. fulfillment of the conditions.
16. Whether unauthorized absence is counted in Unauthorised absence which does not constitute
computing the 12 years period interruption in service shall be counted in computing
the 12 years period.
17. Whether the T.B.P.S. is to be granted to the Since such employees are at present getting the
employees, who having declared surplus are benefit of higher pay scale while discharging the
re-deployed, against lower pay scale and duties of lower post, granting of still higher scale is
allowed to carry higher scale of the previous not advisable.
post as person to him.
18. The dates from which the one month period The period of one month mentioned in condition 8 is
is to be counted with regard to exercise of to be counted from the date of receipt of the order
option for fixation of pay on grant of conveying the grant of T.B.P.S.
T.B.P.S.
19. A Govt. servant has been granted T.B.P.S. When a Govt. servant is promoted to a higher post the
scale from 1-7-89 and his date of increment loses the title of the lower post and hence he cannot be
Compendium 420 Financial Upgradation

falls on 1-4-90. He has opted to fix his pay given the benefit of option after his promotion. But in
after accrual of increment i.e. 1-4-90. In order not to deny him the benefits of T.B.P.S. scale
December, 89 he gets the promotion to next his pay fixation may be done in T.B.P.S. scale on 1-7-
higher grade. Will his pay be fixed after 89 by ignoring his option nad his pay fixed under the
considering the option for refixation or normal rules in December,1989.
whether his pay would be fixed by ignoring
his option (i.e. without giving any benefits of
T.B.P.S. scale).
20. Whether an employee can decline to accept The employee can be permitted to decline the T.B.P.S.
T.B.P.S. at a particular stage and claim the if he so desires but he will not be entitle for T.B.P.S.
same subsequently. on a subsequently stage in the same post. However on
promotion to a higher post and after satisfying the
conditions can be granted T.B.P.S.
21. Whether the grant of T.B.P.S. should be Yes.
based on seniority.
22. Whether on grant of T.B.P.S. the Attention is invited to condition No. 7 according to
classification of posts changes based on the which, on grant of T.B.P.S. the employee will
revised pay scale and consequently the age continue to hold the same post likewise on grant of
of superannuation will get reduced from ‗60‘ T.B.P.S. the classification of the post also continues to
years to ‗58‘ years in respect of Group ‗D‘ be the same as before and consequently the
employees who on grant of T.B.P.S. gets pay superannuation age will remain unaffected even after
scale attached to Group ‗C‘ posts. grant of T.B.P.S. to Group ‗D‘ employees.
Sd/-
(Smt. Prabha Chandran)
Under Secretary (Personnel)
ANNEXURE-I
Statement indicating T.B.P.S. scale in respect of employee who do not possess the requisite
qualification for the promotional post and posts which do not have promotional avenue.
Sl.
Scale of pay (Rs.) T.B.P.S. Scale
No.
1. 750-940 775-1025
2. 775-1025 800-1150
3. 800-1150 950-1400
4. 825-1200 950-1400
5. 950-1400 1200-1800
6. 950-1500 1200-1800
7. 975-1540 1200-1800
8. 975-1660 1200-1800
9. 1150-1500 1200-2040
10. 1200-1800 1320-2040
11. 1200-2040 1350-2200
12. 1320-2040 1400-2300
13. 1350-2200 1400-2600
14. 1400-2300 1600-2660
15. 1400-2600 1640-2900
16. 1600-2660 1640-2900
17. 1640-2900 2000-3200
18. 2000-3200 2000-3500
______
Compendium 421 Financial Upgradation

Department of Personnel
No. 1-1-82-PER (Part) Dated: 5th July, 1989
OFFICE MEMORANDUM
Subject: Time Bound Promotional Scales to Group ―C‖ and ―D‖ employees –
Implementation regarding.
The question of grant of Time Bound Promotional Scales to Goa Government Employee who are
continuing in the same post for a number of years without promotion was under consideration of the
Government for some time past. After careful consideration of the matter, the Government is pleased
to sanction Time-bound Promotional Scales to Group ―C‖ and ―D‖ employees of the State
Government with effect from 1-6-1989 on the following terms and conditions:
(1) The scheme shall be applicable only to Group ―C‖ and ―D‖ Government employees including
those Group ―C‖ employees who are eligible to be promoted to Group ―B‖ posts. The Scheme shall
not apply to the teaching staff for whom separate benefits under Chattopadhyaya Commission‘s report
etc. have been extended.
(2) The employees should have put in at least 12 years of service in the existing post;
(3) The employees should possess the requisite qualifications prescribed for the next higher post;
(4) The grant of Time-Bound Promotional Scale should be recommended by the Departmental
Promotion Committee;
(5) The Time-bound Promotional Scale under the scheme shall be equal to the pay scale of the next
higher post in the respective cadre/hierarchy and shall be given only once in the entire service;
(6) The grant of Time-bound Promotional Scale shall not be linked to the availability of higher
posts since the benefit is not a promotion but only a grant of higher scale due to non-promotion for 12
years and above.
(7) The employees who are granted the benefit of Time-bound Promotional Scale will continue to
hold the same post. For example a L.D.C. in the ordinary pay scale shall, on being granted Time-
bound Promotional Scale, will be designated as L.D. C. (TBPS), since the new pay scale is personal to
him. The grant of the benefit of higher scale shall not affect the prospects of regular promotion of the
employees to the next higher post coming thereafter.
(8) The pay of the employees who are granted Time-bound Promotional Scale shall be fixed in the
higher scale at the next higher stage to which the pay is drawn in the existing scale. The employees
will have an option for fixation of their pay in the higher scale after the date of accrual of next
increment in the existing scale. The option should be exercised within a period of one month. As and
when the employees get their regular promotion to the next higher post their pay shall be fixed under
normal rules.
(9) The next increment shall be granted after completion of normal incremental period of 12
months in the Time-bound Promotional Scale and will be payable from the first of the month in which
the incremental period is complete
An illustration indicating the manner in which the Time-bound Promotional Pay Scale should be
granted and pay fixed there under is given in the Annexure appended to this Office Memorandum.
Cases in which the promotional scales are not clearly known, so also doubts, if any, in the
implementation of the scheme shall be referred to Personnel Department for clarifications.
Sd/-
(Smt. Prabha Chandran)
Under Secretary (Personnel)
Compendium 422 Financial Upgradation

ILLUSTRATION

i) Mr. X appointed as LDC…….. 1-5-1977.

ii) Period of service as on 31-5-1989…. 12 years 1 month.

iii) Pay drawn as on 31-05-1989 in the existing pay scale Rs. 950-20-1150-EB-25-1500…. Rs. 1200/-

iv) Date of grant of time bound promotional pay scale…. 01-06-1989.

v) Pay to be fixed in the scale of Rs. 1200-30-1560-EB-40-2040 at next higher stage Rs. 1270/-.

vi) Official to be re-designated…. LDC (TBPS).

vii) Date of normal increment …. 1-6-1990.

viiii) Normal promotion to UDC as recommended by DPC….. 1-9-1990.

ix) Pay to be fixed in the post of UDC on normal promotion in the scale attached to the post of UDC
i.e. 1200-2040 in the terms of FR22C. ….. 1320/-

x) Designation of new post ….UDC

______
Compendium 423 Fuel Quota/Purchase and use of vehicle

Fuel Quota/Purchase and use of vehicle

Compendium 424 Fuel Quota/Purchase and use of vehicle

Finance (Revenue & Control)

No. 23/1/2012-Fin(R&C) Dated: 13/03/2020
OFFICE MEMORANDUM
Read : 1. O.M. No. 23/1/2012-Fin(R&C)/ dated 25/06/2016
2. O.M. No. 23/1/2012-Fin(R&C)/ dated 28/05/2013
3. O.M. No. 23/1/2012-Fin(R&C)/ dated 21/07/2014
4. O.M. No. 23/1/2012-Fin(R&C)/ dated 01/06/2017
Subject : Guidelines regarding the vehicles to be purchased for the use of Hon‟ble Chief
Minister/Hon‟ble Speaker (Goa Legislative Assembly/Ministers/Dy. Speaker (Goa
Legislative Assembly)/Secretaries to Government/Heads of Departments/Joint
Secretaries/and by the Department/Corporations/Autonomous Bodies under the
Control of State Government……reg
Government had issued standing instructions regarding the type/model of vehicles to be
purchased by the Government Departments/Corporations/Autonomous bodies under the control of the
State Government for the use as staff cars/operational vehicles vide O.M. referred at above.
2. In view of the economy and utility aspects of the vehicles and its day to day operational
expenses which are mounting, as also rise in prices of the vehicles; it has been decided to review the
guidelines.
3. Government is now therefore pleased to modify the guidelines vide O.M. referred to 4 above,
for the purchase of vehicles to the dignitaries and other Officials to the extent as mentioned below in
respect of staff cars/operational vehicles:-
Total Price ceiling limit
Sr. Authority (inclusive of all taxes and any
No. other charges)

1. Hon‘ble Chief Minister/Hon‘ble Speaker (Goa Any car/vehicle with a price

Legislative Assembly) ceiling of Rs. 35.00 lakhs.
2. Hon‘ble Ministers/Dy. Speaker (Goa Legislative Any car/vehicle with a price
Assembly)/Leader of Opposition/Learned Advocate ceiling of Rs. 30.00 lakhs.
General/Chairperson‘s of Commissions and those with
Cabinet rank status.
3. Chief Secretary/Chairperson of Government owned Any car/vehicle with a price
Corporation/Autonomous Bodies ceiling of Rs. 20.00 lakhs
4. Secretaries to Government, Vice Chairpersons of Any car/vehicle with a price
Government owned Corporation/Autonomous Bodies. ceiling of Rs. 15.00 lakhs.
5. Additional /Joint Secretaries /District Collectors/Heads of Any car/vehicle with a price
Departments, Managing Directors of Government owned ceiling of Rs. 10.00 lakhs.
Corporation/Autonomous Bodies.
6. Other Departmental Officers/Executive Officers/Field Any vehicle (such as Multi
Duty Officers/ Inspection Team /Officer Staff etc. Utility Vehicle/Jeep) with a
price ceiling of Rs. 10.00 lakhs.
4. All other terms/conditions/norms circulated by Finance (R&C) Department from time to time shall
remain the same.
5. The above instructions shall come into force with immediate effect.
6. This issues with the approval of the Government.
Sd/-
(Pranab G. Bhat)
Under Secretary Finance (R&C)
Compendium 425 Fuel Quota/Purchase and use of vehicle

General Administration Department

No. 35/02/2013-GAD-III/1586 Dated: 27-05-2019 06-Jyaistha Saka 1941
CIRCULAR
Read: Circular No. 35/2/2013-GRD-III dated 24-07-2014
Circular dated 24-07-2014 read in preamble and appended herewith regarding instructions on
purchase of furniture and cars stands withdrawn with immediate effect.
This issues with the approval of the Government.
Sd/-
(A.S. Mahatme)
Under Secretary (GA)
______
Vigilance Department

No. ACB/VIG/Com-30/2011/4816 Dated:- 17/10/2018.

CIRCULAR
1. It has come to the notice of the Government, that the Officers who are using official /hired
vehicles for their transportation from the resident to office and vice versa are claiming
Transport Allowance though they are not entitled for the same.
2. The Transport Allowance is not admissible to those officers who have been provided with the
facility of Government / Hired Vehicle.
3. Those officers who are entitled to the use of official car in terms of Department of Expenditure
O.M. No. 20(5)-E.II(A)/93 dated 28.01.1994 shall be given option to avail the official car
facility or to draw transport allowances.
4. Henceforth, such complaints of non-entitled for drawal of transport allowances should be
immediately investigated by the concerned department itself as they are related to misuse of
vehicle and also misuse of public fund for which a subordinate authority for incurring the
expenditure shall be held responsible under rule 64 of GFR.

Failure to comply above instruction shall be viewed seriously.

Sd/-
(Dharmendra Sharma, I.A.S. )
Chief Secretary/C.V.O
______
General Administration Department
No. 4/32/2013-GAD-II Dated 20/06/2017
CIRCULAR
Vide Circular No. JS-GA/Petrol/Misc/2013 dated 06/02/2013 all Government offices were
permitted to purchase the diesel requirement for their vehicles as well as Diesel Generating Sets from
the retail outlets (petrol bunks) which have Automated Billing system w.e.f. 07/02/2013 by
negotiating the credit facilities for 30 days with the nearest willing/available retails outlets as per the
list of retail outlets enclosed. Further, in case search credit facilities are not extended, Heads of
Offices, Departments were directed to make purchase of diesel by paying from imprest cash by
obtaining automated bills which will indicate the quantum purchase as well as the amount paid, so as
to keep a check on the permissible quantity.

Subsequently, vide Circular No. 4/32/2013-GAD-II/212 dated 09/02/2016 referring to the

contents of the aforesaid Circular it was decided that PWD pump located in Panaji shall supply diesel
to the official vehicles of Hon‘ble Ministers and those of the Secretariat, Porvorim. However, in case
of exigency the required diesel to the official vehicle of the Hon‘ble Ministers on Sundays/Public
Holidays, etc. or on account of non-availability of diesel on Government petrol pumps they were
Compendium 426 Fuel Quota/Purchase and use of vehicle

permitted to approach any of the pumps as per the list enclosed to the aforesaid Circular dated
06/02/2013.
Further, vide Circular No. 4/32/2013-GAD-II/1421 dated 02/09/2016, in continuation to the
aforesaid Circulars the Secretariat Departments were permitted to approach any of the automated
billing system pumps as mentioned below for their petrol requirements only in the event of shortage
of petrol in Government petrol pump in Panaji :-
1) Bharat Petroleum Automated Retail outlet:-
(i) M/s. Oasis, Panaji.
(ii) M/s. Sinari Auto Service, Panaji.
2) Indian Oil Company Automated Retail outlet:-
(i) M/s. Heera Petroleum, Panaji.
3) Hindustan Petroleum Corporation Limited Automated outlet:-
(i) M/s. Manguiresh Service Centre, Panaji
In addition to the aforesaid arrangement, the Government has decided that in the event of
shortage of petrol in the Government petrol pump at Panaji, all the Government Departments may
approach any of the petrol pumps having Automated Billing system as detailed above for their
requirement of petrol.
The Government has further decided to allow the Cabinet Ministers/Opposition Leader and
Ld. Advocate General to fill the petrol/diesel to their official vehicles from aforementioned pumps
only during exigencies on payment and seek reimbursement of the billed amount from the Accounts
Sections of the General Administration Department for accounting purpose and settlement of bills.
It has also been decided that Ministers and Leader of Opposition can avail the facility to
filling petrol/diesel to their Government vehicle from authorized petrol pumps viz. P.G. Virgencar &
Co., Margao and P.S. Kavlekar, Margao on monthly credit basis.
The aforesaid instructions shall be in force as a stopgap arrangement until further instructions.
Sd/-
(Varsha Naik )
Under Secretary (GA-II)
_____

Department of Finance (Revenue & Control)

No. 23/1/2012-Fin (R&C) Dated: 01-06-2017
Read: (1) O.M. No. 23/1/2012-Fin (R&C)/dated 25-06 2012.
(2) O.M. No. 23/1/2012-Fin (R&C)/dated 28-05 2013.
(3) O.M. No. 23/1/2012-Fin (R&C)/dated 21-07 2014.
Subject: Guidelines regarding the vehicles to be purchased for the use of Hon‘ble Chief Minister/
Hon‘ble Speaker (Goa Legislative Assembly)/Ministers/Dy. Speaker Speaker (Goa
Legislative Assembly)/Secretaries to Government/Heads of Departments/Joint
Secretaries/ and by the Department/Corporations/Autonomous Bodies under the Control
of State Government……. reg.

OFFICE MEMORANDUM
1. Government had issued standing instructions regarding the type/model of vehicles to be
purchased by the Government Departments/Corporations/Autonomous bodies under the control of the
State Government for the use as staff cars/operational vehicles vide O.M. referred at 3 above.
2. In view of the economy and utility aspects of the vehicles and its day to day operational
expenses which are mounting, as also rise in prices of the vehicles; it has been decided to review the
guidelines.
Compendium 427 Fuel Quota/Purchase and use of vehicle

3. Government is now therefore pleased to modify the guidelines vide O.M. referred to 3, above,
for the purchase of vehicles to the dignitaries and other Officials to the extent as mentioned below in
respect of staff cars/operational vehicles:

Sr.
Authority Price ceiling limit
No.
Hon‘ble Chief Minister/ Hon‘ble Speaker (Goa Any car/ vehicle with a price ceiling of Rs.
1
Legislative Assembly). 21.00 lakhs.

2 Hon‘ble Ministers/Dy. Speaker (Goa Legislative Any car/ vehicle with a price ceiling of Rs.
Assembly)/ Leader of Opposition/Learned Advocate 17.50 lakhs.
General/ Chairperson‘s of Commissions and those with
Cabinet rank status.

3 Chief Secretary/Chairperson of Government owned Any car/ vehicle with a price ceiling of Rs.
Corporation/Autonomous Bodies. 13.00 lakhs.

4 Secretaries to Government, Vice Chairpersons of Any car/ vehicle with a price ceiling of Rs.
Government owned Corporation/Autonomous Bodies. 11.50 lakhs.

5 Additional/Joint Secretaries/District Collectors/ Heads Any car/ vehicle with a price ceiling of Rs.
of Departments, Managing Directors of Government 10.00 lakhs.
owned Corporation/Autonomous Bodies.

6 Other Departmental Officers/Executive Officers/Field Any vehicle (such as Multi Utility

Duty Officers/Inspection Team/Officer Staff etc. Vehicle/Jeep) with a price ceiling of Rs.
10.00 lakhs.

4. Further, it is stated that in case of variation of price of a particular model of vehicle sought to
be purchased by the Authority concerned, whose price may be slightly varying from the ceiling limit
prescribed, than the Chief Minister will consider administrative approval, for the purchase of vehicle,
where there is variation in price not exceeding 15% of the price ceiling set out as above.
5. All other terms/conditions/norms circulated by Finance (R&C) Department from time to time
shall remain the same.
6. The above instructions shall come into force with immediate effect.
7. This issues with the approval of the Government.
Sd/-
(Michale M. D‘Souza)
Additional Secretary (Finance)
_____
General Administration Department
No. 11/171(57)/2011-GAD Dated: 25-11-2016
Read: (1) O.M. No. 11/13/90-GA&C dated 30-10-1990.
(2) O.M. No. 15/27/2004-GAD (Part-I) dated 20-07-2009.
OFFICE MEMORANDUM
Vide O.M. dated 30-10-1990 and 20-07-2009 read in preamble, the Competent Authority has
fixed restricted fuel quota for official vehicles provided by the Government for various functionaries.
Government vehicles have been provided to Additional Secretaries & Joint Secretaries in
Secretariat. GAD also provides vehicles to the Departments/Offices in Secretariat for general office
work but have not been provided with specific fuel quota.
Compendium 428 Fuel Quota/Purchase and use of vehicle

The Government has now approved to sanction fuel quota for such vehicles of GAD, Secretariat
as follows:
Sr.
Vehicle attached to Monthly fuel quota w.e.f. November, 2016.
No.
1 Additional Secretary/Joint Secretary 100 liters/month
2 Other Office vehicles/vehicles under GAD common pool 150 liters/month
This issues with the approval of the Government.
Sd/-
(Varsha S. Naik)
Under Secretary (GA-II)
______
General Administration Department
No. 4/32/2013-GAD-II /212/1421 Dated 02/09/2016
CIRCULAR
Read : 1. Circular No. JS-GA/Petrol/Misc/2013/243 dated 06/02/2013
2. Circular No. 4/32/2013-GAD-II/2012 dated 09/02/2016.
In continuation to Circulars read in preamble and on account of shortage of petrol in
Government Garage for supply towards official vehicles of the Government, it has been decided that
the Secretariat departments may approach any of the pumps having Automated Billing System as
detailed below for their requirement of petrol.
4) Bharat Petroleum Automated Retail outlet:-
(iii) M/s. Oasis, Panaji.
(iv) M/s. Sinari Auto Service, Panaji.
5) Indian Oil Company Automated Retail outlet:-
(ii) M/s. Heera Petroleum, Panaji.
6) Hindustan Petroleum Corporation Limited Automated outlet:-
(ii) M/s. Manguiresh Service Centre, Panaji

This circular will be applicable only in the event there is shortage of petrol in Government
Petrol Pump at Panaji.

The Automated bills so collected with or without credit facilities shall be maintained in the
Accounts Section of the concerned offices for accounting purpose and settlement of bills.

This issues with the approval of the Secretary (GA)

Sd/-
(Prashant Shirodkar )
Under Secretary (GA-II)

_____
General Administration Department
No. 4/82/2016-GAD-II/1523 Dated: 27-09-2016
OFFICE MEMORANDUM
It has been brought to the notice of this department by the Directorate of Accounts that the
certificate on vehicle repair bills does not carry the entry on logbook of the respective vehicle which is
required as per rules in force.
Further, it is also observed that vehicle Logbooks returned for records to GAD are incomplete in
various aspects viz. page numbers not recorded, first page of the log book not filled, all columns in
Compendium 429 Fuel Quota/Purchase and use of vehicle

log book like opening/closing km, time and signature of officials not obtained every day. These lapses
are noticed by Audit and the department has to face embarrassing situation.
In view of above, it is enjoined upon all Secretariat Offices including those of Hon‘ble
Ministers, Secretaries to Government and others who have been allotted vehicle through the General
Administration Department to ensure the following:
1. To issue certificate specifying that the item of expenditure in respect of which the bill is raised
has been recorded on the Log Book No. and page No. of the Log book while submitting repair
bills to GAD for processing their settlement.
2. The vehicle Logbook duly completed in all respects viz. pages numbered, first page of the log
book duly filled, all columns in log book like opening/closing km, time and signature of officials
obtained every day shall be returned to GAD periodically for records.
This issues with the approval of the Competent Authority.
Sd/-
(Prashant P. Shirodkar)
Under Secretary (GA-II)
______

Finance (Revenue & Control)

No. 8/7/2008-Fin(R&C) Dated: 03/01/2017
OFFICE MEMORANDUM
The Office Memorandum No. 21(2)/2016-E.II(B) dated 19th August, 2016, issued by
Government of India, Ministry of Finance, Department of Expenditure, New Delhi which is
transcribed below is hereby adopted by the Government of Goa.
Sd/-
(Ajit S. Pawaskar)
Under Secretary Fin(R&C)

Ministry of Finance (Department of Expenditure)

No. 21(2)/2016-E.II(B) Dated : 19th August, 2016
OFFICE MEMORANDUM
Subject:- Clarification on admissibility of Transport Allowance in the cases where
the Officers are drawing Grade Pay of Rs. 10,000/- in PB-4- regarding

Reference is invited to this Department‘s Office Memorandum No. 21(2) /2008-E.II(B) dated
29.08.2008. Para ―3‖ of the O.M. stipulates that Officers drawing Grade of official car in terms of
Department of Expenditure (DoE) O.M. No. 20(5)/E.II(A)/93 dated 28.01.1994, shall be given the
option to avail themselves of the existing facility or to draw the Transport Allowance at the rate of Rs.
7000/- p.m. plus Dearness Allowance thereon.
2. Several references have been received in this Department seeking clarification on the
admissibility of Transport Allowance to officers drawing Grade Pay Rs. 10,000/- under Dynamic
ACP Scheme or NFU Scheme. A few cases have also been filed in the Courts in this regard. Hon‘ble
Central Administrative Tribunal (CAT), Principal Bench, New Delhi, in Order dated 13.05.2014 in
O.A. No. 4062/2013 filed by Shri. Radhacharan Shakiya & Others V/s Union of India & Others, held
that the Applicants were not entitled to draw Transport Allowance @ Rs. 7,000/- p.m. plus DA
thereon. The said order of the Tribunal has also been upheld by Hon‘ble High Court of Delhi in their
Order dated 03.09.2014 passed in Writ Petition (Civil) No. 3445/2014, filed by Shri Radhacharan
Shakiya & Others.
3. Accordingly, it is clarified that the officers, who are not entitled for the use of official car for
commuting between residence to office and back, in terms of DoE‘s OM 20(5)/E-II(A)/93 dated
28.01.1994, are not eligible to opt for drawal of Transport Allowance @ Rs. 7000/- p.m. + DA
Compendium 430 Fuel Quota/Purchase and use of vehicle

thereon, in terms of DoE O.M. No. 21(2)/2008-E.II(B) dated 29.08.2008, even though they are
drawing Grade Pay of Rs. 10,000/- in PB-4 under Dynamic ACP Scheme or under the scheme of
Non-Functional Upgradation (NFU).
4. Hindi version is attached.
Sd/-
(Nirmala Dev)
Deputy Secretary to the Govt. of India
_____
General Administration Department
No. 4/82/2016-GAD-II Dated: 18-02-2016
CIRCULAR
Attention is invited to provisions of Annexure-VI (Rule-12) of the Delegation of Financial
Power Rules, 2008 under ‗Powers of incurring contigent expenditure‘ wherein the prescribed limit for
maintenance, up-keep, and repairs of all types of vehicles is restricted to Rs. 50,000=00 per annum in
each case.
However, it is observed that most of the vehicles allotted to Hon‘ble Ministers and Secretaries to
Government have incurred expenditure more than the prescribed limit during the current Financial
Year i.e. 2015-16. This also exerts a stress on the public exchequer.
In view of above the O/o Hon‘ble Chief Minister, Dy. Chief Minister, Ministers and Secretaries
to Government are hereby requested to keep a close watch on the maintenance expenditure on their
official vehicles as an austerity measure so as to avoid any wasteful expenditure.
This issues with the approval of the Competent Authority.
Sd/-
(Manoj Kumar Sahoo, IAS)
Secretary (GA)
_____
General Administration Department
No. 4/32/2013-GAD-II /212 Dated 09/02/2016
CIRCULAR
Read : 1. Circular No. JS-GA/Petrol/Misc/2013/243 dated 06/02/2013
Vide circular referred to in preamble, it was pointed out that the Oil Companies were
charging bulk rates for diesel purchased by the PWD whereas the retail rate of diesel was lower.
Therefore it was decided to stop supply of diesel to the Government vehicles from the PWD diesel
bunk located at Panaji & Margao. The Government offices were also permitted to purchase diesel for
their vehicles from the retail outlets which have automated billing system.

Now, it has come to the notice of the Department that the rate charged by PWD for supply of
diesel is similar to the retail rate charged by any other retail outlets. Therefore, it is decided that PWD
pump located in Panaji shall supply diesel to the official vehicles of Hon‘ble Ministers and those of
the Secretariat, Porvorim.

In case of exigency where in diesel is required by the Hon‘ble Ministers on Sundays/Public

Holidays, etc or due to non availability of diesel in Government pump then they may approach any of
the pumps mentioned in the circular dated 06/02/2013 read in preamble.

This issues with the approval of the Competent Authority.

Sd/-
(Prashant Shirodkar )
Under Secretary (GA-II)
______
Compendium 431 Fuel Quota/Purchase and use of vehicle

General Administration Department

No. 35/02/2013-GAD-III Dated: 24-07-2014
CIRCULAR
Read: 21/8/2011-Fin (R&C) dated 19-06-2014
In the meeting covened of all the Heads of Departments on 21-07-2014, regarding time bound
delivery of public services and other related issues of administration, the Hon‘ble Chief Minister has
expressed his concern over the condemned articles including vehicles of all the Government
Departments lying around at various places.
Hon‘ble Chief Minister, has therefore, directed that the task of the disposal of the condemned
articles including vehicles of the Government Departments lying around should be started
immediately. No Departments will be allowed to purchase furniture and cars until the entire articles to
be condemned are disposed off as per the instructions issued vide Circular read in preamble.
It is therefore enjoined upon all the Heads of Departments/Offices to adhere to the instructions
issued for strict compliance.
This issues with the approval of the Chief Secretary.
Sd/-
(Vijay M. Paranjape)
Joint Secretary (GA)
______
Department of Finance (Revenue & Control)
No. 23/1/2012-Fin (R&C) Dated: 21-07-2014
Read: (1) O.M. No. 23/1/2012-Fin (R&C)/dated 25-06 2012.
(2) O.M. No. 23/1/2012-Fin (R&C)/dated 28-05 2013.
Subject: Guidelines regarding the vehicles to be purchased for the use of Hon‘ble Chief
Minister/ Secretaries to Government/ Heads of Departments/Joint Secretaries/ and by
the Departments/Corporations/Autonomous Bodies under the Control of State
Government……. reg.
OFFICE MEMORANDUM
1. Government had issued standing guidelines regarding the type/model of vehicles to be
purchased by the Government Departments/Corporations/ Autonomous bodies under the control of
the State Government for the use as staff cars/operational vehicles vide O.M. referred at 1 above.
2. Keeping in view the economy and utility aspects of the vehicles and its day to day operational
expenses which are mounting, as also rise in prices of the vehicles; it has been decided to review these
guidelines.
3. Government is now therefore pleased to modify the guidelines vide O.M. referred to 1, above
for the purchase of vehicles to the dignitaries and other Officials to the extent as mentioned below in
respect of staff cars/operational vehicles:
Sr.
Authority New proposed Price ceiling limit
No.
Hon‘ble Chief Minister Any car/ vehicle with a price ceiling of Rs.
1
16.00 lakhs
2 Hon‘ble Ministers/ Leader of Any car/ vehicle with a price ceiling of Rs.
Opposition/Learned Advocate General/ 14.50 lakhs
Chairperson‘s of Commissions and those
with Cabinet rank status
3 Chief Secretary/Chairperson of Government Any car/ vehicle with a price ceiling of Rs.
owned Corporation/Autonomous Bodies 11.50 lakhs
4 Secretaries to Government, Vice Any car/ vehicle with a price ceiling of Rs.
Chairpersons of Government owned 10.00 lakhs
Compendium 432 Fuel Quota/Purchase and use of vehicle

Corporation/Autonomous Bodies
5 Additional/Joint Secretaries/District Any car/ vehicle with a price ceiling of Rs.
Collectors/ Heads of Departments, 08.50 lakhs
Managing Directors of Government owned
Corporation/Autonomous Bodies
6 Other Departmental Officers/Executive Any vehicle (such as Multi Utility
Officers/Field Duty Officers/Inspection Vehicle/Jeep) with a price ceiling of Rs. 08.50
Team/Officer Staff etc. lakhs

4. Further, it is stated that in case of variation of price of a particular model of vehicle sought to
be purchased by the Authority concerned, whose price may be slightly varying from the price ceiling
limit prescribed, than the Chief Minister will consider administrative approval, for the purchase of
vehicle, where there is variation in price not exceeding 10% of the price ceiling set out as above.
5. Further, it has been brought to the notice that in some cases the Authority concerned in case of
Corporations/Autonomous bodies have procured vehicles whose price exceeds marginally the price
limits set out vide O.M. dated 25-06-2012, as also approval of FD has not been obtained. These cases
will have to be regularized with the prior approval of the Hon‘ble Chief Minister in terms of the above
conditions.
6. The above instructions shall come into force with immediate effect
7. All other norms stipulated in the above O.M. shall remain the same.
8. This issues with the approval of the Government.
Sd/-
(Ajit S. Pawaskar)
Additional Secretary (Finance)(R&C)
______
Finance (Expenditure)
No. 7-4-2013/Fin(Exp) Dated: 08/07/2013
OFFICE MEMORANDUM
Sub : Procedure for disposal of condemned articles (vehicles, machinery &
equipments, furniture & other items)
In supercession of earlier orders/instructions on the subject cited above, the disposal of condemned
articles of all the Government Departments/ Grant-in-Aid Institutions/ Agencies/ Corporations etc.;
shall take place in accordance with procedure outlined in the following paras;
1. Constitution of Committees:
(i) All the Government Departments shall constitute two separate Committees for the
disposal of the condemned articles belonging to their Departments:
(a) A Committee for the disposal of vehicles and heavy machinery/equipments, etc. and;
(b) A Committee for the disposal of furniture and other items.
(ii) The Constitution of these Committees will be as under :-
(a) Constitution of the Committee for the disposal of vehicles and heavy machinery
/equipments, etc.
1. Head of Department : Chairman
2. Executive Engineer, Works Division IV, (Mech. : Member
/Elect.) PWD, Panaji or his representative not below
the rank of Assistant Engineer
3. Under Secretary (Finance) or a representative of : Member
Compendium 433 Fuel Quota/Purchase and use of vehicle

Finance Department not below the rank of Section Officer

4. A representative of the Directorate of Accounts : Member
not below the rank of Assistant Account Officer
(but excluding the Accounts Officer of the Department
concerned)
(b) Constitution of the Committee for the disposal of furniture and other items.
1. Head of Department : Chairman
2. Accounts Officer of the Department : Member
3. Executive Engineer (Bldg.), Works Division I/V/VIII : Member
/XVI/XIX, of PWD or his representative not below
the level of Assistant Engineer
4. A Section Officer of the Finance Department : Member
(iii) All the members of the Committee are required to be present at the auction. In case Head
of Department is unable to attend the scheduled auction, his/her Link Officer/authorised
representative shall be deputed. In case the Accounts Officer of the Department is unable
to attend the auction or the post of Accounts Officer does not exist in the Department
concerned, then the duly authorised representative of the Directorate of Accounts not
below the rank of Assistant Accounts Officer shall be deputed for this purpose. The
proceedings of the meeting of auction shall not be held to be void if one of the members
is absent or has sought leave of absence.
2. Procedural Guidelines : The Committees shall adopt the following procedure in disposal of
the condemned articles :-
(i) Prior approval : Whenever condemned articles, viz. vehicles, heavy machinery,
furniture, etc. are proposed to be disposed off, the proposal shall have the prior
approval of the Competent Authority/Government, as the case may be in terms of the
Goa Delegation of Financial Powers Rules, 2008. The Committees shall prior to the
commencement of the auction proceedings verify for themselves, that prior approval
for disposal of the articles has been obtained from the Competent
Authority/Government.
(ii) Disposal by Auction (Sealed bids): All the condemned articles shall be disposed off,
by auction on sealed bids basis. All the condemned articles shall be kept in lots and
the sealed bids shall be accepted lot-wise. In case of the offset value of the article (s)
or the articles kept in lots is more than Rs. 5.00 lakhs, e-tendering mode shall be
adopted.
(iii) Department wise auction on Wednesdays: The concerned Executive Engineer
(PWD) shall prepare a calendar indicating the dates on which the Government
Departments will go for auction of their condemned articles. The larger Departments
will be indicated first and auction will be held Department wise on Wednesday only.
A Press Note in the newspaper to this effect shall be issued by the concerned
Department. Auction is to be held in the premises of the concerned Department
during the forenoon of the day of auction. The bidders shall be allowed to inspect the
items starting from 07 (seven) working days prior to the date of auction and upto
previous day of auction till 4.00 p.m.
(iv) Notice of auction: The Notice of Auction containing all the relevant information
about the items (articles) to be disposed off shall be clearly displayed on the Notice
Board and uploaded on the website of the concerned Department, Government of Goa
website and of the Goa Legislative Assembly (www.goavidhansabha.gov.in ) at least
Compendium 434 Fuel Quota/Purchase and use of vehicle

10 days prior to the date of auction. A copy of the Notice of Auction shall be send to
the Directorate of Printing and Stationery for favour of printing in its Tender Bulletin.
The copies of the same shall also be endorsed to the Principal Chief Engineer/Chief
Engineer-I/Chief Engineer-II (PWD), Additional/Joint Secretary (Finance) and Joint
Secretary /O.S.D. to Chief Minister.
(v) Collection of EMD: Earnest Money Deposit (EMD) in the form of Demand Draft at
the rate of 25 % of the bid value, in sealed envelope, will be collected from all
intending bidders at the time of submission of their sealed bids.
(vi) Powers of acceptance of bid: The bids received shall be accepted or rejected on the
basis of valuation made/upset value fixed:
(a) The Committee constituted for the purpose can accept disposal of items/articles
up to a maximum of 15 % below the upset value. However the decision of the
Committee in this regard shall be unanimous;
(b) The Secretary of the concerned Department upon the recommendations of the
Committee is permitted to accept the disposal of items / articles upto 25 % below
the upset value;
(c) All proposals to accept bids exceeding 25 % below the upset value initially
arrived at, shall be submitted for the approval of the Government;
(d) Whenever the bids received are more than 25 % below the upset value the
concerned Department shall display the details of the lot or article concerned, the
upset value and the amount of the highest bid received, on the notice board and
their website;
(e) General public shall be given a time period of 15 (fifteen) days to quote against
the same. In case anyone offers a minimum of 05 % more than highest bid
received, the offer could be considered subject to approval of the Government.
However, any such application will have to be accompanied by a Demand Draft
for an amount equal to 25 % of the price quoted;
(f) All the above cases shall be referred to the Finance (Exp.) Department for its
scrutiny and concurrence.
(vii) Refund of Earnest Money: The EMD of all of those bidders, whose bids are not
accepted (except that of the second highest bidder), shall be returned within 08 (eight)
days after the date of auction. The EMD of the second highest bidder will be returned
only after the finalization of sale with the highest bidder.
(viii) Mode of payment of Bid value: The EMD of the successful bidders will be adjusted
against their respective final bid value(s). The balance 75 % of the bid value will be
deposited by the bidders within 07 (seven) days after getting intimation from the
Auctioning Authority/Head of Department by way of demand draft in favour of the
concerned department.
(ix) Forfeiture of Earnest Money:
(a) Failure to effect balance payment: In case the highest bidder fails to effect
balance payment of 75 % of the bid value within the stipulated time period
prescribed, the second highest bidder can be considered if he fulfills the required
criteria. In such cases the EMD deposited by the first highest bidder shall be
forfeited in favour of Government.
(b) Failure to take delivery of items: The successful bidder(s) shall take delivery of
the items within three weeks of receiving the intimation from the Department.
Compendium 435 Fuel Quota/Purchase and use of vehicle

Failure to take delivery within the stipulated time period or extended time period
(if any), the amount deposited by them as per Clause 2(v) shall stand forfeited to
Government. The auction notices issued under Clauses 2(iv) & 2(vi)(d) shall
clearly spell out these conditions.
(x) Transfer of ownership of the vehicles: The successful bidder of a vehicle shall upon
receipt of the delivery order, get the vehicle transferred in his name from the
concerned Regional Transport Authority Office, within a time limit of 45 days from
the date of issue of delivery order, under intimation to the concerned Department.
3. Procedure for Field Level Offices: In respect of Department of Education which has a large
number of schools and other Departments, viz. Health & Police, which have field level
offices, the recommendation for disposal can be made by a Committee of two Departmental
officials, which can then be placed for a decision before the Committee headed by the Head
of Department. The Secretary of the Administrative Department with the prior approval of the
Government shall decide the constitution of this Local Level Committee and Department
Level Committee and a copy of the order shall be sent to the Principal Chief Engineer (PWD),
Joint Secretary (Finance) and Joint Secretary to the Chief Minister.
4. Procedure to be followed in case of antique articles, antique and old furniture: All
antique articles, antique and old wooden furniture and other items such as tables, chairs
mirror frames, cupboards etc. will be kept aside by the Department. These items will be
inspected by the Committee comprising of the Secretary of the Department concerned, Head
of Department, Chief Architect (PWD) or his / her representative and Executive Engineer
(PWD) concerned. Depending upon the type of antique articles/antiques and old furniture in
the Department concerned, a subject expert shall be nominated on the Committee and the
nomination shall be done with the previous approval of the Government. The Committee will
give written clearance as to the items, which can be disposed off by the Department as per the
procedure laid above. The antique article, antique and old wooden furniture and such other
items so identified, shall be photographed and a record of the same will be prepared and
thereafter the said articles will be handed over the Office of the Principal Chief Engineer, who
will arrange to keep them in safe and secure location/store.
5. Other Provisions:
(i) The revenue generated from the disposal of condemned articles shall be credited to
the relevant Head of Account.
(ii) VAT payable shall be collected from all the successful bidders at the prevailing rates
on the amount quoted by the bidder on the bid articles at the time of final payment.
(iii) The format in which the Committee has to submit its recommendations for the
approval of the Secretary/Government shall be provided by the concerned Executive
Engineer (PWD).
(iv) Any recommendation(s) not received in the proper format and which does not follow
the procedure detailed above will not be considered.
(v) The Fixing of upset value of furniture/other wooden article shall be carried out as per
instructions stipulated in the Order No. 6/4/PCE/PWD/Accts/27/2009-10/531 dated
11/11/2009 issued by Principal Chief Engineer (PWD) or any other guidelines
/instructions which the Government may issue from time to time.
(vi) In all cases, the details of disposed vehicles, furniture etc. shall be communicated to
the Minister concerned and the Chief Minister for information.
6. Instructions to Government Departments/Offices to clear all obsolete items/scrap
material/unserviceable equipment, items, articles and furniture, etc. during this year
2013-14:
Compendium 436 Fuel Quota/Purchase and use of vehicle

(i) Initially, during the period not exceeding six months from the date of issue of
this Office Memorandum, the Head of Department and /or the Head of Office
concerned, shall in respect of his Department / Office concerned, ensure that
all obsolete items /scrap materials /unserviceable equipment, items, articles,
furniture, etc. is identified and stocked /stored separately. This exercise of
identification, removal from site and storage, should be done Office-wise on
or before 30/09/2013.
(ii) The Principal Chief Engineer (PWD) shall constitute two District Level
Committees comprising of a Superintending Engineer of PWD or WRD, 03
Executive Engineers to be nominated from PWD, WRD & Electricity
Department, along with requisite support staff/officials not exceeding 03
Officials comprising mainly Technical Assistants /Junior Engineers
(Mechanical/Civil/Electrical).
(iii) The Head of Department /Office after completing the exercise as at Clause
(6)(i) above, shall intimate the Office of Principal Chief Engineer (PWD),
who in turn will, provide the list to the Superintending Engineer concerned of
the District Level Committee to enable conduct of inspections.
(iv) These District Level Committees shall visit each Office /Department, inspect
the unserviceable items, identified as per Clause (6) (i) above and work out
the approximate upset /resale value of the lot. These visits shall commence
w.e.f. 01/08/2013 and shall be conducted on every Wednesday of the week.
The report of the inspection and upset value of the items shall be provided to
the Head of Department/Office on the same day. The Superintending
Engineer shall provide a copy of the report to the Secretary-in-charge of the
concerned Department and the Principal Chief Engineer (PWD).
(v) The Head of Department/Office concerned is required to provide all
necessary support and assistance to ensure that the inspections are properly
carried out.
(vi) The Head of Department shall immediately proceed to dispose off these
items as per procedural guidelines detailed at Clause (2) above within a
period not exceeding 30 days from the date of conduct of inspection by the
District Level Committee.
(vii) The Head of Department shall be personally responsible to ensure
compliance of the instructions contained in Clause (6) and the Secretary-in-
Charge of the Departments concerned, is required to provide a report to the
Chief Secretary with a copy to the Office of the Chief Minister/Minister of
Finance, clearly indicating that the disposal of obsolete items/scrap
material/unserviceable equipment, items, articles, furniture, etc., has been
carried out as per the instructions issued with the details of the amount
realized in this process, so also description of the space vacated in each
Department/Office and the replacements done, in place of the obsolete and
unserviceable items, should also be indicated.
(viii) This entire exercise, as contained in Clause (6) above, shall be completed not
later than 31/12/2013, and shall be monitored and implemented on mission
mode under the direct control of Chief Secretary.
7. All Heads of Departments are directed to ensure strict compliance of the instructions
contained herein above.
Sd/-
(Sushma Kamat)
Under Secretary Fin(Exp.)
______
Compendium 437 Fuel Quota/Purchase and use of vehicle

Department of Finance (Revenue & Control)

No. 23/1/2012-Fin (R&C) Dated: 28-05-2013
Read: (1) O.M. No. 23/1/2012-Fin (R&C)/dated 25-06 2012.
Subject: Guidelines regarding the vehicles to be purchased for the use of Hon‘ble Chief Minister/
/Secretaries to Government/Heads of Departments/Joint Secretaries and by Government
Departments/Corporations, Autonomous Bodies under the Control of State
Government……. reg.
OFFICE MEMORANDUM
In partial modification of Para 8 of the O. M. dated 25-06-2012, read in preamble the criteria for
change/replacement of vehicles for the categories at Sr. No. 1 & 2 of para 3 of the aforesaid O.M. is
now fixed at 1,00,000 kms. However, if the vehicle which has run more than 75,000 kms. and needs
replacement, the same will be done with the prior concurrence of Finance Department and approval of
the Chief Minister.
This issues with the concurrence of the Finance Department vide their U.O. No. 1456931/F
dated 25-05 2013 and has the approval of XXXVIIth meeting of the Council of Minister held on
26-04-2013.
Further, following para may be added after para No. 12 in the O.M. read in the preamble dated
25-06-2012.
12 (A). It is mandatory for the departments to furnish the specific declaration on the status of all
vehicles especially in case of condemned vehicles indicating the date of disposal while submitting the
proposal for purchase of vehicles to the Finance Department.
By Order and in the name of
the Governor of Goa
Sd/-
(Ajit S. Pawaskar)
Under Secretary (Finance)(R&C)
______
General Administration Department
No. JS-GA/Petrol/Misc/2013/243 Dated: 06/02/2013
CIRCULAR
The Oil Companies are now charging bulk rates on the diesel purchased by the PWD w.e.f.
18/01/2013, whereas the retail rate of diesel is lower. Therefore, it has been decided to stop the supply
of diesel to the Government vehicles and Diesel Generation Sets from the PWD diesel bunk which are
located at Panaji and Margao w.e.f. 06-02-2013.
2. In view of this, all the Government offices are hereby permitted to purchase the diesel
requirement for their vehicles as well as Diesel Generating Sets from the retail outlets (petrol bunks)
which have Automated Billing System w.e.f. 07-02-2013. A copy of the list of retail outlets which
have Automated Billing System is enclosed.
3. The Heads of Offices / Departments are directed to negotiate the credit facilities for 30 days
with the nearest/willing/available retail outlets. In case such credit facilities are not extended, Heads
of Offices/Departments are requested to make purchases of diesel by paying from imprest cash. They
are further directed to instruct the drivers of the vehicles and those incharge of Diesel Generation Sets
to obtain automated bills which will indicate the quantum purchased as well as the amount paid so as
to keep a check on the quantity not exceeding the permissible quota prescribed for vehicles.
4. The automated bills so collected with or without credit facilities shall be maintained in the
Accounts Section of the concerned offices for accounting purpose and settlement of bills.
5. This arrangement is made only for purchase of diesel and will not apply to purchase of petrol.
The PWD petrol pumps will continue to supply petrol to the Government vehicles.
6. In case of any difficulties, the undersigned may be contacted.
Sd/-
(Gurudas Pilarnkar)
Joint Secretary (GA)
Compendium 438 Fuel Quota/Purchase and use of vehicle

I. LIST OF BHARAT PETROLEUM AUTOMATED RETAIL OUTLETS IN GOA

SR. NAME OF THE RO LOCATION DISTRICT
NO.

1 115980 UTTAM SOIRABA ARAS (A/C BETIM) BETIM NORTH GOA

2 115985 BANDEKAR AUTO CENTRE MAPUSA NORTH GOA

3 115986 S.N. BURYE (A/C. ONDA) ONDA NORTH GOA

4 115996 V.B. NAIK & SONS BICHOLIM NORTH GOA

5 115997 OASIS PANJIM NORTH GOA

6 116000 S.N.BURYE FILLING STATION MAPUSA NORTH GOA

7 116003 SIDHARTH AGENCIES BORIM NORTH GOA

8 116005 MEGHASHYAM ANANT SWAR & SONS MALPEM NORTH GOA

9 116006 SINARI AUTO SERVICE PANJIM NORTH GOA

10 142781 SHREE SWAMI SAMARTH AGEN AMMONA NORTH GOA

11 149441 SIYA PETROLEUM SANQUELIM NORTH GOA

12 150265 SHRI KAMAKSHI FILLING STATION SHIRODA NORTH GOA

13 158034 REIRA PETROSERVICES PVT LTS CALANGUTE NORTH GOA

14 167713 SHREE SAIPRASAD PETROLEUM THIVIM NORTH GOA

15 176616 WEST COAST PETROLEUM BAINGUINIM NORTH GOA

16 103783 SANJIVANI SAH. SAKHAR KARKH. DHARBANDORA SOUTH GOA

LTD.

17 115979 ABDUL RAZAK CURCHOREM SOUTH GOA

18 115982 ARASON GAS CENTRE (A/C MOLLEM) MOLLEM SOUTH GOA

19 115987 B.J.CAEIRO CUNCHOLIM SOUTH GOA

20 115991 FRIENDS AUTO CENTRE ZUARINAGAR SOUTH GOA

21 115994 MOHIDIN AUTO CARE CENTRE MARGAO SOUTH GOA

22 116010 P.G. VIRGINCAR & CO. (A/C FILLING S) MARGAO SOUTH GOA

23 144385 AMITH TRANSPORT SANCAOLE SOUTH GOA

24 144391 CLARINA PETROL PUMP MARGAO SOUTH GOA

25 US ARAS TISCAI TISCAI SOUTH GOA

II. LIST OF INDIAN OIL COMPANY AUTOMATED RETAIL OUTLETS IN GOA

SR. CONTACT
NAME OF THE RO LOCATION DISTRICT
NO. NO.

1. GOA AUTO SERVICES COLVALE, NH, 17 NORTH GOA 9422393288,

0832-2299882
2. T & D PETRO SERVICES SALIGAO, CHOGM NORTH GOA 9422640521,
ROAD 9370719020
Compendium 439 Fuel Quota/Purchase and use of vehicle

3. HEERA PETROLEUM PANAJI NORTH GOA 9422444930,

0832-2438504
4 AJAY PETROLEUM NANUS VALPOI, NORTH GOA 9423888264
PONDA ROAD
5. SHREE BRAHMANAND PRIOL, NH-4A NORTH GOA 9423056499,
PETROLEUM 0832-6532591
6. SAIDATTA PETROLEUM USGAON-SH4 NORTH GOA 9922948531,
9637380011
7. C & M ENTERPRISES AGASSAIM, GOA NORTH GOA 9822102438,
VELHA 9823121665
8. RAJLAXMI PETROLEUM SANGOD, NH-17 SOUTH GOA 9422395328,
9923749560
9. CHAITANYA PETROLEUM DHARBANDORA, SOUTH GOA 9890460799,
NH4A 0832-2614169
10. LAXMI AUTO CARE CENTRE PONDA, MARGAO NORTH GOA 7350272224,
ROAD 9850133062
11. OUR LADY OF VAILANKANNI MULEM, SOUTH GOA 9822129971,
PETROL PUMP MARGAO- 8975918677
QUEPEM ROAD
12. SHREE SHANTA DURGA CUNCOLIM, NH-17 SOUTH GOA 0832-2863685,
PETROLEUM 9823096513
13. KUNAL AUTO SERVICE MASHEM (NEAR SOUTH GOA 9822485555
KARWAR
BORDER), NH-17
14. SHARAYU PETROLEUM CORTALIM, NH-17 SOUTH GOA 9822102342,
9822102348
15. LAXMI PETROLEUM VASCO SOUTH GOA 9923475757
16. GOVEKAR PETROLEUM BICHOLIM SH-1 NORTH GOA 8888328822,
0832-2360092
17. K.B. MANDURKAR HONDA, SH-1 NORTH GOA 9960495542
18. PRATHAM PETRO SERVICE MARCEL NORTH GOA 9822589851,
0832-2399408
19. MALIK PETROLEUM CORLIM, NH-17 NORTH GOA 9421246810,
9764003810
20. MALIK PETRO-ADHOC VERNA VERNA, NH-17 SOUTH GOA 9421246810,
9764003810
21. ZIL EMP. CONS.CO-OP. SOCIETY ZUARINAGAR SOUTH GOA 0832-2556665,
9890283868
22. KARMA AUTO PARK CHICHALIM NH- SOUTH GOA 9823998325,
17A 0832-6480228
Compendium 440 Fuel Quota/Purchase and use of vehicle

III. LIST OF HINDUSTAN PETROLEUM CORPORATION LIMITED

AUTOMATED OUTLETS IN GOA
Name(s) of
Outlet
SR. Proprietor
Name of dealership Dealership Address District Telephone
NO. /Partner(s)
No.
/Operator
1. Manguiresh Service Near Old Secretariat, North Shri Gurudas 2435619,
Centre Panaji Goa Davi & Mrs. N. 9422446994,
G. Dalvi 2417739
2. V.S.Ticlo & Sons Near Taxi Stand North Shri. Glenn 2262824,
Mapusa Goa D‘souza Ticlo 2411516,
22663642,
9822130981
3. Gregory Gomes Old Goa North Shri. Edwin 2285696,
Goa Gomes 9822102896,
2285765
4. Shamsundar Petroleum NH-17B, Dhawali, North Shri. 2318946,
Ponda Goa Shamsundar 9822120997,
Mirajkar 2318473
5. Sahakari Petroleum Curti, Ponda North Shri. Bala 3206053,
Goa Sahakari 9326140053,
9823068599,
2315757
6. Rane & Raut Udyog Latabarcem, North Shri. Sanjay 9422444619,
Dodamarg Goa Rane & Sh. 9422642428,
Gurudatta Raut 6930005,
9423060668
7. Quality Fuel Station A-10, Kundaim Indl. North Shri. Anil 3201079,
Estate, NH4A Goa Arlekar 9822485285
Kundaim
8. Chamundeshwari Nerul North Ms Pournima 2402715,
Petroleum Goa Govekar 9922484010
9. P.S. Kavlekar Opp. Municipal South Smt. Pramila 2705380,
Garden Margao Goa Kavlekar 9823947419,
2759255
10. Kunde Service Station Padre Miranda Road, South Keshav Sinai 2715145,
Margao Goa Kunde 9822121196,
2732309
11. G.B. Mahajan NH-17, Loliem, South Gopal B. 2640479,
Polem Goa Mahajan & 9448145936
Narayan
Ramkrishna
Anvekar
12. Fuel Point Mundvel, Vasco South Shri. Sunil 2500899,
Goa Morajkar 9822127899
13. Om Shree Vetobaa S/S Vasco South Shri. Rajendra 2500488,
Goa Arlekar 9822589189,
2513571
14. Ashoka Petroleum Arlem, Fatorda, South Shri. Ashok 2749645,
Margao Goa Korgaonkar 9823619245

_____
Compendium 441 Fuel Quota/Purchase and use of vehicle

General Administration Department

No. 4/22/2012-GAD-II Dated: 03-01-2013
ORDER
The Government is pleased to amend with immediate effect the ‗Rules for the use of
Government Motor vehicles of the Government of Goa‘ (hereinafter referred too as the ―Principal
Rules‖) as follows, namely:
In rule 26 of the Principal Rules for the use of Government Motor Vehicle of the Government of
Goa, and its amendments issued vide Notification dated 15-11-1990 shall be substituted as under:
―26-The Secretaries to Government, Heads of Department and other officers authorized
under Rule 43 are permitted to use to use the vehicle for private purposes also, if they so desires,
subject to the condition that an amount of Rs. 500/- per month is compulsorily deducted from
their salary and fuel should not exceed quota allotted/ sanctioned. Further, the exhausting fuel
quota should also not be an excuse for not performing official journeys.‖
This is issued with the concurrence of Finance Department.
By Order and in the name of
the Governor of Goa
Sd/-
(Ajit S. Pawaskar)
Under Secretary (GA-II)
_____

General Administration Department

No. 4/22/2012-GAD-II Dated: 15-02-2013.
Read: Rule No. 26 of ―Rules for the use Government Motor Vehicles of the Government of Goa‘
as amended vide Order No. 4/22/2012-GAD-II/45 dated 03-01-2013 reg.

CORRIGENDUM
In the third line of third para of the order read in preamble, the words ―if they so desires,‖ shall
be omitted.
The order shall be effective from 01/03/2013.
By Order and in the name of
the Governor of Goa
Sd/-
(Ajit S. Pawaskar)
Under Secretary (GA-II)
_____
Department of Finance (Revenue & Control)
No. 23/1/2012-Fin (R&C) Dated: 25-06-2012
Read: (1) O.M. No7/4/98-Fin (Exp) dated 1-6-1998.
(2) Addendum No. 7/4/98-Fin (Exp) dated 9-9-1998.
(3) O.M. No7/4/98-Fin (Exp) dated 11-8-1999.
(4) O.M. No7/4/98-Fin (Exp) dated 26-7-2001.
(5) O.M. No7/4/98-Fin (Exp) dated 14-9-2005.
Subject: Guidelines regarding the vehicles to be purchased for the use of Hon‘ble Chief Minister/
Minister/Secretaries to Government/Heads of Departments/Joint Secretaries and by
Government Departments. Corporations, Autonomous bodies under the control of State
Government…….. reg.
OFFICE MEMORANDUM
1. In the past, Government had issued standing guidelines regarding the type/model of vehicles
to be purchased by the Government Departments/Corporations/Autonomous bodies under the control
Compendium 442 Fuel Quota/Purchase and use of vehicle

of the State Government for the use as staff cars/operational vehicles as referred to in the subject
matter above.
2. Keeping in view the economy and utility aspects of the vehicles and its day today operational
expenses which are mounting, as also rise in prices of the vehicles; these guidelines referred to in the
subject matter above have been reviewed.
3. Government is now pleased to lay down the following revised norms for purchase of vehicles
to the dignitaries and other Officials as mentioned below in respect of staff cars/operational vehicles:

Sr.
Authority Price ceiling limit
No.
1 Hon‘ble Chief Minister Any car/ vehicle with a price ceiling of
Rs. 13.50 lakhs
2 Hon‘ble Ministers/ Leader of Any car/ vehicle with a price ceiling of
Opposition/Learned Advocate General/ Rs. 12.50 lakhs
Chairperson‘s of Commissions and those with
Cabinet rank status
3 Chief Secretary/Chairperson of Government Any car/ vehicle with a price ceiling of
owned Corporation/Autonomous Bodies Rs. 10.00 lakhs
4 Secretaries to Government, Vice Chairpersons Any car/ vehicle with a price ceiling of
of Government owned Rs. 8.50 lakhs
Corporation/Autonomous Bodies
5 Additional/Joint Secretaries/District Collectors/ Any car/ vehicle with a price ceiling of
Heads of Departments, Managing Directors of Rs. 7.00 lakhs
Government owned Corporation/Autonomous
Bodies
6 Other Departmental Officers/Executive Any vehicle (such as Multi Utility
Officers/Field Duty Officers/Inspection Vehicle/Jeep) with a price ceiling of Rs.
Team/Officer Staff etc. 7.00 lakhs
3. The colour of all vehicle must be white.
4. In addition to above any proposal for purchase of any special purpose vehicle other than the
above or in relaxation of the above norms should be submitted to Government through Finance
Department for relaxation.
5. Henceforth all purchases of vehicles shall be made in accordance with the norms specified
above. It may also be noted that prior approval of Finance Department shall be necessarily obtained
for purchase of vehicles (including 2 & 3 wheelers) for all Government Departments The above shall
also apply to Corporations/Companies/Government Undertakings/Autonomous Bodies under the
control of the State Government, including such bodies that receive maintenance grants from the
Government.
6. Generally the Government discourages any net addition to the existing fleet of vehicles.
Hence, proposals for purchase of new vehicles can be made only against vehicle that have been
condemned and disposed off. The proposal for purchase of new vehicle shall contain a Certificate
from the concerned HOD that there are no vehicles in off road condition that require condemnation
and disposal.
7. Relaxation to norm at Sr. No. 6 (above) is permissible only if there is a very strong
justification for the same.
8. The criteria for change/replacement of vehicles of categories at Sr. No 1 and 2 of para shall be
1,50,000 kms.
9. Before submitting the proposal to Finance Department for approval, the Department should
compare the price of the proposed model/variant of vehicle with DGS&D rate (without addition of
entry tax) with the local ex-showroom price (without addition of local VAT) and accordingly
recommend the lower price for approval. In any case no relaxation/exemption from payment of entry
tax will be considered.
Compendium 443 Fuel Quota/Purchase and use of vehicle

10. It may also be noted that no additional accessories shall be commissioned to the entitled
vehicle already purchased by the Department on the ground of the enhanced monetary limits indicated
in the Circular.
11. The above instructions shall come into force with immediate effect.
12. These instruction contained in this O.M. should not be construed as permission/authorization
to any Government Department/Corporation/Autonomous Bodies to purchase vehicles as above. In all
prior approval of the Government and Finance Department is essential.
13. This issues with the approval of the Government and in supercession of the references
quoted in preamble above.
Sd/-
(Ajit S. Pawaskar)
Under Secretary (Finance) (R&C)
_____
General Administration Department
No. 11/165/2010-GAD Dated 24-11-2011
OFFICE MEMORANDUM
1. It has been noticed that Government Officials/Officers who are entitled /allotted Government
vehicles make use of Government vehicles for travelling beyond the boundaries of the State of Goa
without prior permission of the Competent Authority. Such acts are highly objectionable and against
the established norms. The approval of the Competent Authority should in-variably be obtained in
writing and record kept thereof, by the concerned Department.
2. Attention is therefore invited to clause 11 of the ‗Rules for the use of Government Motor
Vehicles of Government of Goa‘ wherein it is explicitly stated that whenever vehicle is required to be
taken for official work beyond the boundaries of the State of Goa, prior approval of Chief Secretary
shall be obtained.
3. It is therefore enjoined upon all concerned to avoid such lapses failing which action as deemed
fit will be taken against the concerned officials/Officers.
This issue‘s with the approval of Chief Secretary.
Sd/-
(Ajit S. Pawaskar)
Under Secretary (Finance)(R&C)
_____
General Administration Department
No. 15-272004-GAD (Part-I) Dated: 12-06-2008
CIRCULAR
Government vehicles have prescribed fuel quota and regulated as per O.M. No. 11-13-90-
GA&C dated 30-10-1990 except in those cases wherein a specific quota has been allotted by the
Government. However it is noticed that the Officials/departments are consuming fuel in excess of the
prescribed/sanctioned quota.
With the recent hike in the petroleum product mainly petrol and diesel; conservation of fuel and
judicious use of vehicles has become imperative. All the Secretaries/Joint Secretaries to Government
& Heads of Department are requested to ensure that office vehicles are used judiciously and tours
conducted on merit and need basis only.
In view of above Government Garage shall henceforth block fuel supply to vehicles of HOD‘s
Joint Secretaries including those of Secretaries to Government beyond the prescribed limits for the
given month.
This issues with the approval of the Chief Minister.
Sd/-
(H.T. Toraskar)
Under Secretary (GA-II)
_____
Compendium 444 Fuel Quota/Purchase and use of vehicle

Finance (Rev. & Cont.) Department

No. 23/1/2007-Fin(R&C) Dated 23-07-2007
OFFICE MEMORANDUM
Finance Department is receiving proposals from various Departments for purchase of new
vehicles at regular intervals. Many a times it was observed that the proposals received are incomplete,
as regards number of vehicles in working condition and not in working condition, strength of drivers
and deployment of vehicles, etc.
In view of above, the Department invited information vide circular of even number dated
12.04.2007 from all the Departments, Offices and Corporation/Autonomous Bodies. On going
through the information received, it is observed that in all there are 168 vehicles not in working
condition.
All such, vehicles not in working condition, need to be either made road-worthy or to be
condemned and disposed by following standard procedure. Otherwise the value of such vehicles will
deteriorate day by day and returns to the Government will reduce substantially. Therefore, all the
following Departments are hereby directed to take appropriate action either to make the vehicles road-
worthy or to dispose them off within a period of three months of the issue of this Office Memorandum
by following procedure as per standing guidelines:-
SR.
NAME OF THE DEPARTMENT NO. OF VEHICLES
NO.
1 Goa College of Pharmacy 1
2 Directorate of Prosecution 1
3 I.P.H.B. 1
4 Office of Chief Electrical Engg. 8
5 Registrar of Co-op Societies and Ex-Officio Jt. Secy. to Govt. of 3
Goa
6 Directorate of Planning, Statistics and Evaluation 1
7 Directorate of Fisheries 1
8 Office of Controller, Legal Metrology 1
9 Goa Legislature Secretariat 1
10 North Goa Planning and Dev. Authority 4
11 Administrative Tribunal 1
12 Office of the Commissioner Labour and Employment 1
13 Goa Handicrafts Rural and Small Scale Ind. Dev. Corpn. Ltd. 1
14 Goa Public Service Commission 1
15 Directorate of Art and Culture 1
16 Kadamba Transport Corporation Ltd. 46
17 State Directorate of Craftsmen Training 1
18 Office of the Principal, Govt. Polytechnic, Altinho 1
19 District Rural Development Agency 1
20 Goa University 1
21 Goa Medical College 7
22 Electricity Department 2
23 Goa Meat Complex Limited 3
Compendium 445 Fuel Quota/Purchase and use of vehicle

24 Office of the Director General of Police 14

25 Directorate of Animal Husbandry and Vet. Serv. 8
26 Town and Country Planning Department 4
27 District and Sessions Court, Margao 1
28 Goa College of Arts, Science and Commerce, Sanquelim 3
29 Directorate of Technical Education 1
30 Directorate of Transport 6
31 Goa Dental College & Hospital, Bambolim 1
23 Collectorate of South Goa 2
33 Govt. College of Arts Science & Commerce, Quepem 2
34 Directorate of Health Services 5
35 Directorate of Agriculture 5
36 Department of Tourism 1
37 Goa Naval Unit NCC 1
38 Office of the Chief Conservator of Forest 2
39 Office of the Commandant General Home Guards and Dir. Civil 2
Defence
40 Office of Chief Engineer Water Resources Department 20
41 Directorate of Education 1

All Heads of Departments mentioned above are requested to comply with the instructions
within the stipulated time. It may please be noted that non-compliance of the same will be viewed
seriously and no further proposals for purchase of new vehicles of such Departments will be
entertained.

Sd/-
(Vasanti H. Parvatkar)
Under Secretary Fin(R&C)
_____

Finance (Exp) Department

No. 7/4/98-Fin (Exp) Dated: 14-09-2005.
Read: (1) O.M. No7/4/98-Fin (Exp) dated 1-6-1998.
(2) Addendum No. 7/4/98-Fin (Exp) dated 9-9-1998.
(3) O.M. No7/4/98-Fin (Exp) dated 11-8-1999.
(4) O.M. No7/4/98-Fin (Exp) dated 26-7-2001.
Subject: Guidelines regarding the type/model of vehicles to be purchased by Government
Departments/Corporations/Autonomous Bodies under the control of State Government.
OFFICE MEMORANDUM
1. Government had issued standing guidelines regarding the type/model of vehicles to be
purchased by the Government Departments/Corporations/Autonomous Bodies under the control of the
State Government for the use as staff cars/operational vehicles as referred to in preamble above.
2. Keeping in view the economy and utility aspects of the vehicles and its day-today operational
expenses, these guidelines referred to preamble above have been reviewed. Government is now
pleased to lay down the following revised norms for purchase of vehicles to be used as staff
cars/operational cars:
Compendium 446 Fuel Quota/Purchase and use of vehicle

Sr.
Authority Type of vehicle
No.
1 Chief Minister/Ministers Any vehicle whose price is less than or
equal to that of Maruti baleno a/c car VXI
(Euro III norms)
2 Secretaries to Government/Chairman/Vice Any vehicle whose price is less than or
Chairman of Government Corporation equal to that of Maruti Esteem a/c car
VXI (Euro III norms)
3 Heads of Department/Joint Secretaries/ Amended to any vehicle whose price is
Managing Directors of Government Corporation less than or equal to Maruti Zen a/c car
VXI (Euro III norms)
4 Other Departmental staff Maruti Gypsy/Mahindra Jeep/Tempo
Trax/Tata Sumo (in case it is required by
Survey Team/Inspection Team, Squad of
Revenue Collecting Departments such as
Sales Tax, police. R.T.O. etc.
3. Finance Department shall from time to time, identify exact models of Maruti cars and their
price for determining the costs in para (2) above.
4. The colour of all vehicles must be white.
5. In addition to above, any proposal for purchase of other vehicles should be submitted to
Government through Finance Department for relaxation.
6. Henceforth all purchases of vehicles shall be made in accordance with the norms specified
above. It may also be noted that prior approval of Finance Department shall be obtained for purchase
of vehicles for all Government Departments.
7. The above norms shall also apply to Corporations/Companies Government Undertakings
under the control of State Government.
8. Normal condemnation Rules shall also apply to all vehicles including Corporations,
Government Undertakings. In other words, if any vehicles is satisfied the requirements for
condemnation contained in the Goa Delegation of Financial Power Rules, 1997 then new purchases
can be taken place as per model stated in column No. 2 above.
9. It may also be noted that no additional accessories shall be commissioned to the entitled based
model of Maruti already purchased by the Department.
10. No purchases shall be permitted solely on the ground of the change indicated in this circular.
The purchases has to be justified as replacement of condemned vehicles only of the entitled category.
11. The above instructions shall come into force with prospective effect.
12. This issues in supersession of the references quoted in preamble above.
Sd/-
(Shrikant M. Polle)
Under Secretary (Fin-Exp)
______

Finance (Expenditure) Department

No. 7/4/98-Fin (Exp) Dated: 26th July, 2001.
Read: (1) O.M. No7/4/98-Fin (Exp) dated 1-6-1998.
(2) Addendum No. 7/4/98-Fin (Exp) dated 9-9-1998.
(3) O.M. No7/4/98-Fin (Exp) dated 11-8-1999.
Subject: Guidelines regarding the type/model of vehicles to be purchased by Government
Departments/Corporations/Autonomous Bodies under the control of State Government.
OFFICE MEMORANDUM
1. Government has issued standing guidelines regarding the type/model of vehicles to be
purchased by the Government Departments/Corporations/Autonomous Bodies under the control of the
State Government for the use of staff cars/operational vehicles as referred to in preamble above.
Compendium 447 Fuel Quota/Purchase and use of vehicle

2. These guidelines referred to preamble above have been reviewed. Government is pleased to
lay down the following revised norms for purchase of vehicles to be used as staff cars/operational
cars:
Sr.
Authority Type of vehicle
No.
1 Chief Minister/Ministers Any vehicle whose cost is equivalent to or
less than the price of Maruti Baleno (A/C-
car)
2 Secretaries to Government/Chairman/Vice Any vehicle whose cost is equivalent to or
Chairman of Government Corporations less than the price of Maruti Esteem
(A/C-car)
3 Heads of Department / Joint Secretaries / Any vehicle whose cost is equivalent to or
Managing Directors of Government less than the price of Maruti Zen (A/C-
Corporations car)
4 Other Departmental staff Maruti Gypsy/Mahindra Jeep/Tempo
Trax/Tata Sumo (in case it is required by
Survey Team/Inspection Team, Squad of
Revenue Collecting Departments such as
Sales Tax, Police. R.T.O. etc.)
3. Finance Department shall from time to time, identify exact models of Maruti cars and their
price for determining the costs under para (2) above.
4. The colour of all vehicles must be white.
5. Besides the above, proposal for purchase of other vehicles should be submitted to
Government through Finance Department for relaxation.
6. Henceforth all purchases of vehicle shall be made in accordance with the norms specified
above. Prior approval of Finance Department shall be obtained for purchase of vehicles for all
Government Departments.
7. The above norms shall also apply to Corporations/Companies/Government Undertakings
under the control of State Government. Normal condemnation Rules shall also apply to these Bodies.
8. The above instructions shall come into force with immediate effect.
9. This is issued in supersession of the references quoted in preamble above.
Sd/-
(Yvonne Cunha)
Under Secretary (Finance-Exp)
_____

Finance (Budget) Department

No. 1-27-98/Fin (Bud) Dated: 16th June, 1998.
OFFICE MEMORANDUM
Sub: Delegation of Finance Powers Rules, 1997-Power to purchase
stereo and speakers for motor vehicles.
It is hereby clarified for the information of all concerned that proposals for purchase of vehicle
music system require prior approval of Finance Department.
This may kindly be noted for strict compliance.
Sd/-
(L.F. Correia)
Under Secretary Finance (Budget)
_____
Compendium 448 Fuel Quota/Purchase and use of vehicle

General Administration & Coordination Department

No. 11-13-90-GA&C Dated 30th October, 1990.
OFFICE MEMORANDUM
1. In supersession of Office Memorandum of even number dated 18th September, 1990, it has
decided by the Government that the following instructions in respect to economy in use of
petrol/diesel/petroleum product by the Government vehicles/Autonomous bodies etc. shall be
followed w.e.f. 1-11-1990:
1) A quota of 200 liters per month has been fixed for the car allotted to Chairman of the Statutory
bodies, Corporations/Autonomous bodies, Local bodies and the Chief Secretary.
2) A quota of 150 liters per month for the car allotted Secretaries to Government, Heads of
Departments of Police, P.W.D., Irrigation and Electricity Department.
3) A quota of 100 liters per month for the car of the Heads of Department of Health Services,
Education, Agriculture, Animal Husbandry & V.S., Fisheries, Excise, Transport and Fire
Services. This will also include the car allotted to Collectors of North and South District and
District Superintendents of police.
4) The quota of 75 liters per month has been fixed for the car of the remaining Heads of
Departments.
2. A 25% cut shall be imposed on the consumption of Diesel/Petrol as compared to actual
figures of consumption, during the preceding one year. This will not apply to Ambulances, buses of
Educational Institutions, K.T.C. buses and Ferry-boats.
1) In case of Departments like Police where in emergent situations, petrol/diesel is used beyond
allotted quota, then in such cases the Heads of Departments may immediately thereafter refer the
matter to the Government for ex-post facto approval.
2) In the cases where additional consumption is anticipated in advance such as that required V.I.P.
visit or special Conferences or Festival, etc. the proposal for enhanced consumption should be
sent well in advance.
3) No additional funds will be made available to meet the expenditure on POL.
4) The ban on plying vehicles on Sundays is lifted.
Sd/-
(Shakti Sinha)
Secretary (GA)
_____
General Administration & Coordination Department
No. 15-3-80-GA&C (P.F) Dated 18th September, 1990.
OFFICE MEMORANDUM
Government of India has recently issued directions regarding overall reduction in petroleum and
related products. In the context of the directions of Government of India, the following instructions
are issued for strict compliance by all concerned:
(i) No Government vehicle will ply on Sundays. This restriction, however, will not apply to
vehicle which are required to be used for any exigency. Under this category, vehicles belonging to the
departments of Power, Water Supply, Medical River Navigation, Police and Fire Services are
included. However, only those vehicles of these departments which are exclusively deployed for
dealing with emergency situations shall be used.
(ii) There shall also be an across the board 10% reduction in the consumption of petrol from
existing budget allocation. As there is a separate Budget Head for POL consumption, it has been
decided that a monthly quota of petrol/diesel shall be fixed for departmental vehicles by each Head of
the Department and this shall be intimated to Secretary (GA) by all Heads of Departments by 25th
September, 1990, if not already done so, far. Fixation of monthly quota will take place after taking
Compendium 449 Fuel Quota/Purchase and use of vehicle

into consideration 10% cut in the consumption of petrol/diesel from the existing budget. Moreover, re-
appropriation for providing extra funds in the POL account shall not be permitted under any
circumstances.
(iii) As regards system of issue of credit slips by the Government Garage it has been decided
that henceforth no credit slips shall be issued unless it has the specific approval of the Head of the
Department concerned who shall be responsible for ensuring that petrol/diesel consumption does not
exceed the permitted limit as laid down for the Department.
(iv) The above instructions shall also be applicable to the vehicles of the state owned
Corporations and autonomous statutory bodies including Municipalities.
(v) The monthly quota restrictions will not apply to staff cars of Ministers and Secretaries to the
Government.
(vi) All Heads of Department are directed to follow the above instructions scrupulously. Any
deviation or lapse in its implementation shall be viewed seriously.
(vii) These instructions will come into force with immediate effect.
Sd/-
(M. M. Lal)
Secretary (GA)
_____
General Administration & Coordination Department
No.- Dated: 05-10-1987
Rules for the use of Government Motor Vehicles of
Government of Goa
PRELIMINARY:
This Rule shall be called Rules for the use of Government Motor Vehicles of Government of
Goa. These Rules shall apply to all Government vehicles under the Offices and Departments of the
Government.
In the case of special purposes vehicles such as Ambulances, Fire Fighting Vehicles, etc., not
designed for regular transport of personnel, the Controlling Office shall modify these rules subject to
the following modifications:
(i) No special purpose vehicle shall be used for any non-duty journey.
(ii) Journey on official duties shall be governed by the principles prescribed in these Rules or other
instructions on the subject approved by the Government.
(iii) Records prescribed shall be maintained with appropriate modifications if need be.
I. Control of vehicles and responsibilities of Controlling Officer:
1 – Every Government vehicle or group of vehicles shall be placed in charge of a specified
Controlling Officer designated as such by Government/Head of the Department, or any other authority
authorized by the Head of the Department. The Controlling Officer shall be an officer of gazetted rank
unless such an officer is not available where the control is located.
2 – The Controlling Officer will be responsible for the proper use, care and maintenance of the
vehicle or regulating its journeys generally in accordance with these rules.
3 – He shall maintain –
(a) Log book in prescribed form (Annexure I).
(b) The record of repairs and replacement indicating the cost and the dates on which carried
out and of spare parts.
(c) A register showing cost of petrol, etc. consumed and all incidental receipts and
expenditure.
(d) An inventory of the equipments.
Compendium 450 Fuel Quota/Purchase and use of vehicle

4 – The drawing and disbursing officer, where he is separate from the Controlling Officer, shall
record the following certificate on the contingent bills in support of the expenditure on consumption
of petrol –
(a) Certified that quantity of petrol purchased has been entered in the log book of the
respective vehicles.
(b) Certified that the necessary recoveries under rules 25 have been made/or are being made
from the parties concerned using the vehicles for non-duty journeys.
5 – The Controlling Officer, shall personally check the inventory of equipments every month
and arrange to recover any loss arising out of negligence or fault from the persons concerned. He
should also have the vehicle tested every six months for fitness for journeys and place a report on
record.
6 – He should report in the month of January of every to his next superior officer the summary
of expenditure incurred on the maintenance of each vehicle under his control and the receipts on its
account under the following heads:
(1) Expenditure (with reference to the bill concerned):
(a) For petrol, oil and lubricants.
b) For the supply or replacement of tyres, batteries, parts and tolls.
c) For repairs other than replacement.
d) Servicing.
e) Traveling allowance and daily allowance for Drivers.
d) Other items, if any, with details.
(2) Receipts (Hire charges):
a) Amount due for the month.
b) Amount recovered.
c) Amount pending recovery –
(i) For the month.
(ii) Previous arrears.
d) Analysis of the amount pending recovery indicating -
(i) Name and designation of Officer from whom due.
(ii) Period of claim.
(iii) Amount due.
e) Remarks including action taken for the recovery of pending dues.
7 – He will be personally responsible for the proper and prompt recovery of all charges
recoverable for the use of vehicles and their credit of Government as miscellaneous receipt of the
Department.
8 – On transfer from his post he will hand over the vehicle to his successor, complete with all
spare wheels, tyres, tools etc. and mention the fact in his charge report.
II. Use of Vehicles for Official Purposes:
9 – Unless otherwise permitted by these rules, the vehicles are intended to be used only for
bonafide official purposes within the State, including tours of officers.
Notes: 1) Journeys performed with the prior sanction (general or special) of the
Government/Head of the Department on the following occasions may also be treated as official:
(i) Journeys performed by officers for attending parties, receptions, etc. for which invitations
have been extended to them by virtue of their office and which, in their discretion, they
decide to attend, subject to availability of vehicles.
(ii) Journeys performed by non-officials who are asked to attend an official meeting in public
interest and who after meeting is over, have to be dropped at their respective places of
business/residence.
(iii) Journeys performed when officers have be picked up from their residence or dropped back in
cases, when they are required to attend meeting,
(a) during the normal working hours, if the meeting have been convened at places outside
their normal places of work or
(b) outside the normal working hours.
Compendium 451 Fuel Quota/Purchase and use of vehicle

(iv) Journeys performed in case of emergency, when an officer on being suddenly taken seriously
ill or on meeting either to a hospital or to his residence. The Officer concerned should place
on record a certificate indicating the circumstance necessitating such journeys.
Notes: 2) The Controlling Officer or any authority to whom such officer is subordinate may
issue orders imposing further restrictions on the use of the vehicles in order to keep expenditure
within the limit of available funds.
Notes: 3) The use of vehicles on official duty for the conveyance of files or tappals between
office and residence is not permitted except in case of emergencies and with the sanction of Head of
Department/Secretary/Under Secretary.
10 – A Government servant in receipt of conveyance allowance should not normally use
Government vehicle for journeys within his local jurisdiction.
11 – Whenever a vehicles is required to be taken for official work beyond the boundaries of the
State, prior approval of the Chief Secretary shall be obtained.
12 – When vehicles are used for journeys on official duty exceeding eight kilometers from
headquarters no charges will be made for their use, and the officers will entitled to D.A. as per the
Rules.
13 – In case of journeys performed by Private Secretaries/Personal Staff of a Minister in vehicle
from their residence or the residence of their Minister, etc., to the Railway Station or Air Port and
back in order to receive or see off the Minister, the journeys will be treated as official only if they are
undertaken under the instructions of the Minister. An entry to this effect should be made in the log
book by the Private Secretary.
14 – A journey performed in a vehicle by a member of the personal staff of a Minister, from his
residence to the residence of the Minister and back, ‗may be treated as official‘ if it is undertaken at
the instance of the Minister in the interests of public service. Similar other journeys performed in a
vehicle by a member of the personal staff of a Minister, at instance of the Minister in the interests of
public service may also be treated as official.
In every such case also an entry should be made in the log book by the Private Secretary
concerned to the effect that the journey was undertaken in the interest of public service and was
authorized by the Minister.
III. Use of Vehicles by Touring Officers:
15 – Touring Officers not under the administrative control of the Government who come to
Panaji or any other place where Government has vehicle, may be allowed its use for the limited
purpose of journeys, from Air Port/Railway Station to residence, office etc., and vice versa.

Note: The term ‗touring officer‘ occurring in these rules denotes any officer on tour.

16 – Officer of Quasi-Government organization/Public sector undertaking on tour may, if so

desired, be allowed, the use of Government vehicles provided:

(i) The Officer concerned is on tour in connection with some assignment of the
Office/Department whose vehicle he proposed to use and
(ii) Necessary payment is made by him towards hire charges calculated as for non-duty
journeys.
17 – A touring officer under the administrative control of the Government may also be allowed
similar use of vehicles but the officers concerned should not be allowed to draw the mileage
allowance, they should be required a certificate along with their T.A. Bill, as to whether or not the
vehicle was used by them.

18 – The use of vehicles for journeys from residence/Officer to the Air Port/Railway Station and
vice versa by touring officers in lieu of mileage allowance should be regarded as authorized.

19 – Touring Officers of the Government may be allowed at the halting station the free use of
vehicle for official work within a radius of eight kilometers or the Municipal limits whichever is more
Compendium 452 Fuel Quota/Purchase and use of vehicle

distant, subject to the condition that the touring officers will not be entitled to exchange daily
allowance for road mileage even if the distance travelled exceeds 32 kilometers. As far as possible
such touring officers will travel with officers serving at the station (as headquarters) where the vehicle
is available.
20 – The use of vehicles may be permitted by touring officers of the Government at the halting
stations for journeys between places of halt/residence and office when municipal limits, provided that

a) no increase in the number of vehicles is allowed on the account;

b) no vehicle is exclusively placed at the disposal of the touring officers;
c) all journeys are properly logged.

Notes: Journeys undertaken by a touring officer between his place of halt/residence and office
for non-duty purposes (e.g. for lunch/dinner, other than official lunch/dinner of the type mentioned in
Note (1) (i) below Rule (9), should be treated as non-duty journeys and charged for in accordance
with Rule 25.

IV. Use of vehicles for Non-duty Purposes:

21– The Government vehicles may be permitted to be used on non-duty journeys to a limited
extent by the Secretaries and Head of Departments provided official requirements are not interfered
with in any way. This concession may be extended to other Government servants also in special cases.
The authority competent to permit non-duty journeys will be the Controlling Officers.

22 – The following classes of journeys on non-duty purposes are permissible –

a) Occasional journeys performed by officers from their residence to office and vice versa.
b) Urgent visits to hospitals for themselves.

23 – The use of vehicles is not permissible for journeys to places of entertainment, public
amusements, parties and pleasures trips etc., provided that such use as a non-duty journey may be
sanctioned on the specific sanction of the Controlling Officer for group of Government servants as a
measure of collective amenity, in the case of vehicles with the carrying capacity of eight or more
persons.

24 – Government or the head of the Department may decide whether a particular journey should
be treated as private or official.

25 – Duty journeys shall have preference over no-duty journeys.

26 – 2[The Secretaries to Government, Heads of Department and other Officers authorized under
Rule 43 are permitted to use the vehicle for private purposes also, 3[ ] subject to the condition that an
amount of Rs. 500/- per month is compulsorily deducted from their salary and fuel should not exceed
quota allotted/sanctioned. Further, the exhausting fuel quota should also not be excuse for not
performing official journeys.]

27 – Detention charges at the rate of Rs. 2.00 per hour, if vehicle is detained for non-duty
purpose irrespective of the detention of the vehicles being within or outside the normal hours of the
vehicles. The period of detention will be noted by the Officer concerned in the log book and detention
charges will be recoverable on the basis thereof.

28 – Officers should not normally use vehicle outside the normal hours of duty of the chauffeurs
save on the exception at occasions, e.g. when officers are required to be dropped at their residences
after attending a meeting or an essential official duty.

29 – Vehicles should not be used or allowed to be used by officer on leave.

Compendium 453 Fuel Quota/Purchase and use of vehicle

V. Pay and Allowance of Vehicle Drivers:

30 – The Chauffeurs of vehicles will be treated as members of the regular establishment.

31 – The normal working hours of the chauffeurs will be from 9.00 a.m. to 6.00 p.m. with a
lunch break of half-an-hour.
Note: The Controlling Officer may, however so prescribe the working hours of the chauffeurs
according to administrative convenience and requirements that the total number of hours of effective
duty does not exceed 8 ½ hours per day.
32 – No special allowance is admissible to chauffeurs for cleaning and washing vehicles as such
services form of normal part of their duties. No cleaner shall be separately appointed for keeping the
vehicles clean and washed.
33 – Government vehicles shall be driven only by Drivers allotted for its driving and
maintenance. They shall ensure –
a) cleanliness of the vehicle
b) maintain service card
c) maintain availability of common spare parts like spanner set, extra plug, fan belt, etc and
d) wear uniform
On emergencies or when the driver is not available, the vehicles may be driven in such
exceptional circumstances by officers having valid driving licenses only.

VI. Log Book:

34 – Log book shall be maintained in the prescribed form (Annexure I). Entries in the log books
should be made in ink.

35 – Officers using staff cars should note in the book the mileage at the start and the completion
of their trips after verifying the milometer and give sufficient particulars indicating that the journeys
were on official business.

36 – It shall be open to an officer to have the entries in the log book made and signed on his
behalf by his personal assistant. In such cases, however the officer concerned will be personally
responsible for the accuracy of the information recorded in respect of the trip.

37 – Where it will not be in the public interest to give full details of the journeys in the log
books the insertion of the word ‗Secret‘ in the appropriate columns of the log book countersigned by a
Superior Officer would suffice.

38 – Log book in respect of each vehicle should be closed at the end of the month and summary
prepared in the log book showing the details of duty and non-duty journeys performed during the
month in Annexure II.

39 – The log books may be preserved for a period of five years from the date of the entry in
them or one year after their examination in Local Audit whichever is earlier, provided, however, that
no log book becoming due for destruction after the stipulated period should be destroyed until the
settlement of all audit objections relating to any entry therein.

VII. Testing, Servicing and Repairs:

40 – (i) Every vehicle should be got tested by an officer of the Motor Vehicles Department or
other technically competent authority as may be determined by the Government for its fitness once in
a year.
Compendium 454 Fuel Quota/Purchase and use of vehicle

(ii) Along with the testing of fitness, the rates of fuel consumption should also be fixed with
reference to the kms. or miles. The rate of fuel consumed thus fixed should be noted with date in the
log book, under the signature of the authority who has fixed it.
(iii) Every vehicle should be serviced properly at intervals. The previous orders of the
Government regulating the execution of servicing and repairs to Government vehicles will be
followed strictly. The Controlling Officer will be responsible for the correct implementation of the
above instructions.

(iv) Old and unserviceable vehicles will be disposed of to the best advantage of the Government
in accordance with the Financial Rules and instructions of the Government.

VIII. Miscellaneous:

41– Government vehicles other than those specifically exempted by the Government to prevent
the disclosure of their identity shall carry a suitable written board indicating the name of the
department or office to which it belongs. Vehicles which do not display such boards shall pay toll fees
at toll gates. If it is observed that the vehicles are not displaying such boards, the concerned Head of
Department/Office may withdraw it from the using officer or cancel its allotment to the concerned
officer.
42 – Complaints about misuse of vehicle received should be investigated by the concerned Head
of Department/Offices. In each case of receipt of such complaint, findings of the enquiry should be
reported to the Chief Vigilance Officer within 2 months.
43 – The Secretaries to Government and full-fledged Head of Departments under Delegation of
Financial Power Rules are permitted to make use of the Government vehicle from residence to office
and vice versa. They can also allow the vehicle to be parked at their residential garage. This will
enable fuel saving by avoiding idle journeys. The concerned officers shall be fully responsible for the
safety and care of the vehicle parked in their garages.
44 – Government vehicles for official journeys to Air Port, Railway Stations, bus stands, etc.
and back in connection with official tours and to attend Government sponsored functions will be
permissible. However, wherever possible, if more than one officer is going to the same place or
function, they should travel together in order that there is economy in the consumption of fuel.

45 – The Government may add or modify these Rules or issue appropriate instructions/orders
from time to time.
By Order and in the name of
Governor of Goa

Sd/-
(A.V. Pimenta)
Under Secretary (GA-II)

(1) Amendment vide notification dated 15/11/1990 substituted vide notification dated 03-01-2013.
(2) Amendment vide notification dated 03-01-2013 published in the Official Gazette Series I no. 41 dated 10-01-2013.
(3) Omitted vide notification dated 15-02-2013 published in the Official Gazette Series I no. 48 dated 28-02-2013

______
Compendium 455 Goa Civil Service

Goa Civil Service

Compendium 456 Goa Civil Service

Department of Personnel
File No.: 6/15/2013-PER Dated: 01-11-2018
OFFICE MEMORANDUM
Subject:- Annual Medical Health check-up for the Goa Civil Service Officers
The Government of Goa is pleased to frame the following policy for mandatory Annual Medical
Health Check-up for the officers in the cadre of Goa Civil Service as under:
1. The annual health check-up will be mandatory for all Goa Civil Service officers above the age of
40 years, till the year of their superannuation/retirement.
2. The Government shall also have powers to refer any Goa Civil Service Officer irrespective of
age for mandatory medical examination.
3. The annual check-up shall be done at Goa Medical College.
4. The tests as specified in the annexure appended hereto shall be conducted as per the form in a
single day and as far as possible, the reports shall be furnished within a week's time by GMC.
5. The Government may, if necessary, empanel any other private hospital recognized by Public
Health Department, for conducting annual check-up. In such cases, the expenditure for
conducting health check-up shall be reimbursed by the Department, where the officer is
working.
6. The Personnel department shall refer the eligible Goa Civil Service officer as per the descending
order of their age.
7. The Departments shall spare the services of the concerned officer on the date earmarked for
mandatory health check-up and treat the period as spent on duty.
8. The Medical Superintendent (GMC) shall be nodal officer to ensure that all the necessary
arrangements are made & the medical report is furnished to the officer within the stipulated
period.
9. The summary of the health check-up shall be attached to the Annual Performance Appraisal
Report of the concerned officer.
This issues, in consultation with the Public Health Department.
By Order and in the name of
Governor of Goa

Sd/-
(Harish Adconkar)
Under Secretary (Personnel-I)

PROFORMA FOR HEALTH CHECK UP

Date:
Name Age Sex:M/F
A. Investigations Reports
1. Haemogram
(i) Haemoglobin
(ii) TLC
(iii) DLC
a) Polymorphs
b) Lymphocytes
c) Eosinophils
d) Basophils
e) Manocytes
(iv) Peropherral Smear
Compendium 457 Goa Civil Service

2. Urine Examination
(i) Colour
(ii) Albumin
(iii) Sugar
(iv) Microscopic Exam
3. Blood Sugar
(i) Fasting
(ii) Post-Prandial
4. Lipid Profile
(i) Total Cholesterol
(ii) HDL Cholesterol
(iii) LDL Cholesterol
(iv) VLDL Cholesterol
(v) Triglycerides
5. Liver Function Tests
(i) S. Bilirubin (Total)
(ii) S. Bilirubin (Direct)
(iii) S.G.O.T.
(iv) S.G.P.T.
6. Kidney Function Tests
(i) Blood Urea
(ii) S. Creatinine
(iii) S. Uric Acid
7. Cardiac Profile
(i) S.LDH
(ii) CK-MB
(iii) S.CRP
(iv) SGOT
For Men
(v) PSA
For Women
(vi) PAP SMEAR
8. X-Ray-Chest PA View Report
9. ECG Report
10. USG Abdomen Report
11. TMT Report
12. Mammography Report (Women)
13. Gynaecological Health Check up
(i) Pelvic Examination
a) Local Examination
b) Per Vaginum (P/V)
c) Per Speculum
(ii) Surgical Examination
(iii) Breast Examination
Compendium 458 Goa Civil Service

14. (i) Urological Examination (For Men Only)

(ii) Rectal Examination (For Men Only)
15. Systemic Examination
(i) Resp System
(ii) CVS
(iii) Abdonmen
(iv) CNS
(v) Locomotor System
16. Eye Examination
(i) Distant Vision
(ii) Vision with Glasses
(iii) Colour Vision
(iv) Tonometry
(v) Fundus Examination
17. ENT
(i) Oral Cavity
(ii) Nose
(iii) Throat
(iv) Larynx
B. Medical Report of the Officer
1. Haemoglobin level of the officer Normal/Low
2. Blood Sugar Level Satisfactory/Normal/High/Low
3. Cholesterol level of the officer Normal/High/Low
4. Liver functioning Satisfactory/normal/dysfunctioning
5. Kidney Status Normal/Both-one kidney not functional
optimally
6. Cardiac Status Normal/enlarged/blocked/not normal

C. Summary of Medical Report (only copy of this part is to be attached to APAR)

1. Overall Health of the Officer
2. Any other remarks based on the health medical check up
of the officer
3. Health profile grading
Date:
Signature of Medical Authority
Designation

______
Department of Personnel
No. 3/1/2012- PER Dated: 16-08-2016
NOTIFICATION
In exercise of the powers conferred by the proviso to article 309 of the Constitution of India and all
other powers enabling it in this behalf, and in supersession of the Goa Civil Service Rules, 1997, the
Governor of Goa, in consultation with the Goa Public Service Commission conveyed vide their letter
No. COM/II/13/42(1)/2013/766 dated 01-08-2016, hereby makes the following rules, namely:—
Compendium 459 Goa Civil Service

1. Short title and Commencement.— (1) These rules may be called the Goa Civil Service Rules.
2016.
(2) They shall come into force with effect from the date of their publication in the Official
Gazette.
2. Definitions.— In these rules unless the context otherwise requires,—
(a) "cadre post" means any post specified in Schedule I;
(b) "Commission means the Goa Public Service Commission;
(c) "Departmental examination" means such examination as may be notified by the Government
from time to time for Junior Scale probationers appointed under rule 8;
(d) "duty post" means any post specified in Schedule I and III and includes a temporary post
carrying the same designation as to that of the posts specified in that Schedule and the scale of pay
which is identical to that attached to the post in the Junior Scale and Senior Scale of the Service
and any other temporary post declared as duty post by the Government;
(e) "ex-cadre post" means any post specified in Schedule Ill;
(f) "Government" means the Government of Goa;
(g) "member" means the member of the Service;
(h) "non-functional upgradation" means upgradation in pay scale as per the hierarchy of the
grades specified in these rules i.e. from Junior Administrative Grade to Senior Administrative
Grade without relevance to a vacancy or post.
(i) "Other Backward Class" means the community so notified by the Government, from time to
time, as Other Backward Class;
(j) "probationer" means a person appointed to the Service on probation as specified in rule 22;
(k) "Schedule" means either Schedule I or Schedule II or Schedule III appended to these rules;
(l) "Scheduled Castes" and "Scheduled Tribes" shall have the same meanings as are assigned to
them by clauses (24) and (25), respectively, of article 366 of the Constitution of India;
(m) Service" means the Goa Civil Service;
(n) "temporary post" means a post carrying a definite rate of pay sanctioned for a limited time;
(o) "Year" means the period commencing on the first day of April and ending on the thirty-first
day of March of the subsequent year;
3. Constitution of Service.— (1) The Service shall have five grades, namely:-
(i) Senior Administrative Grade;
(ii) Selection Grade;
(iii) Junior Administrative Grade;
(iv) Senior Scale; and
(v) Junior Scale.
(2) All the posts in the above grades shall be Goa Civil Service posts, Group ‗A‘ Gazetted.
(3) The posts in Senior Administrative Grade, Selection Grade, Junior Administrative Grade and
Senior Scale taken together shall generally not exceed 40% of the permanent strength of the Service.
4. Strength of the Service.— (1) The number of posts specified in Schedule I shall be the strength of
the Service.
(2) The Government may, subject to such conditions and limitations as may be specified in this
behalf, by order, create such other duty posts for such period as may be specified in such order.
(3) At a regular interval of every five years, the Government may, on the recommendation of
Compendium 460 Goa Civil Service

Committee re-examine the strength and composition of the Service in consultation with the
Administrative Reforms Department and the Finance Department.
(4) The Committee referred in sub-rule (3) shall consist of the Chief Secretary or any senior
officer to be nominated by the Chief Secretary as its Chairperson and the Secretary (Personnel) to the
Government, or any other Senior level Secretary to the Government to be nominated by the Chief
Secretary, if the Secretary (Personnel) to the Government happens to be the Chief Secretary and the
Additional/Joint Secretary (Personnel) to the Government as its members.
5. Deputation of cadre officers.— (1) The Government may, by Order, depute any member of the
Service to Central Government any other State Government, local authority, Government
Corporation, Statutory body or other autonomous bodies etc., fully or partly funded by the Central
Government or State Government or otherwise.
6. Cadre and ex-cadre posts to be filled by cadre officers.— A cadre and an ex-cadre post under the
Government shall be filled from the members of the Service and such posts shall not be filled by a
person who is not a member of the Service except in the following cases, namely:-
(a) In case the officer has to be assigned specialized task as per need of the Department;
(b) If there is no suitable cadre officer available for filling the vacancy:
Provided that when a member of the Service becomes available, the person who is not a member of
the Service shall be replaced by the member of the Service.
7. Holding of more than one post by a member of the Service.— The Government may, direct a
member of the Service to hold simultaneously more than one cadre or ex-cadre post in public interest.
8. Method of recruitment.— Appointment to the Service shall be made by the following method,
namely:-
(a) 40% of the vacancies of the Junior Scale which occur from time to time as per the strength of
the Service shall be filled by direct recruitment
(b) The remaining 60% of the vacancies of the Junior Scale shall be filled by promotion from
amongst the officers who hold any of the posts specified in Schedule II on regular basis for a
minimum period of five years under the Government.
9. Conditions of eligibility for direct recruitment.— In order to be eligible to compete at the
competitive examination, a candidate must satisfy the following conditions, namely:-
(i) Nationality: He must be a Citizen of India:
(ii) Age: (a) He shall be at least 21 years of age on the last date of the receipt of application;
(b) He shall not be more than 40 years of age on the last date of the receipt of application:
Provided that the upper age limit may be relaxed by the Government in respect of the Government
servants and other categories of persons as may be notified by special order issued in this behalf by
the Government from time to time, provided further that the age limit of the candidate shall not
exceed the limit of 50 years.
(iii) Essential Qualifications: (a) Educational Qualification: He must hold a degree from an
University established by an Act of Parliament or any State Legislature in India or other
educational institutions established by an Act of Parliament or declared to be deemed University,
under section 3 of the University Grants Commission Act, 1956 (Central Act 3 of 1956) or a
foreign University as may be approved by the Central Government from time to time, or possess a
qualification which has been recognized by the State/Central Government for the purpose of
admission to the examination.
(b) He must have knowledge of Konkani.
(c) Knowledge of Marathi, shall be desirable.
(iv) Fees: He must pay the fees as specified by the Commission.
Compendium 461 Goa Civil Service

10. Competitive examination for direct recruitment.— (1) The Competitive Examination for direct
recruitment shall comprise a written examination and an Oral interview. The Competitive
Examination shall be conducted by the Commission, in the manner notified by the Government, from
time to time:
Provided whenever the Goa Public Service Commission is of opinion of conducting screening test
required for shortlisting of candidates, the same should be conducted by the Commission in a manner
decided by the Commission from time to time.
(2) Whenever Competitive written examination for the direct recruitment to the Junior Scale post
of Service is conducted by the Commission, the results of such written examination shall be declared
by the Commission by displaying the same prominently on the notice board and website of the
Commission.
(3) The minimum passing percentage for competitive written examination shall be 65 percent of
the total marks, the passing percentage for candidates belonging to Scheduled Castes and Scheduled
Tribes shall be minimum 55 percent of the total marks and Other Backward Class, Differently Abled
Persons and for Children of Freedom Fighters, it shall be minimum 60 percent of the total marks.
(4) The Commission shall invite five times the number of candidates as against the number of
vacancies advertised, for the oral interview purely on merit with due regard to the policy on
reservation. In case there are more candidates securing the same number of marks as the last
candidate, all such candidates shall also be called for the oral interview.
(5) Marks to be allotted for written examination and oral interview shall be notified in advance in
the advertisement inviting applications by the Commission.
(6) Such oral interview shall be conducted under CCTV surveillance or videography and
the proceedings thereof shall also be video-recorded and such recording shall form a permanent
record of the Commission.
11. Decision of the Commission to be final.—The decision of the Commission as to the eligibility
of a candidate for admission to the examination shall be final and no candidate to whom a certificate
of admission has not been issued by the Commission shall be admitted to the examination.
12. List of successful candidates.— (1) The Commission shall forward to the Government a select
list, arranged in the order of merit of the candidates which shall be determined in accordance with the
aggregate marks obtained by each candidate at the competitive written examination and oral
interview:
Provided that if two or more candidates have secured equal number of marks in the aggregate, their
order of merit shall be in the order of the marks secured by the candidates in the written examination
and if the candidates have secured equal marks in the written examination then order of merit shall be
as per their date of birth and if in case the date of birth is also the same then the candidate possessing
higher educational qualifications will be placed higher in the merit list.
(2) The Commission while drawing the list of selected candidates shall restrict the select list of
candidates to the extent of declared number of vacancies.
(3) The select list drawn by the Commission shall be valid for a period of one year from the date
of receipt of the same by the Government.
(4) The Commission shall, in addition to the select list, also prepare a separate wait list up to 10%
of the vacancies based on the merit of the candidates in their respective category:
Provided further that the candidates from the wait list may be recommended to the Government
only on requisition being made by the Government if the candidates recommended earlier are unable
to accept the offer of appointment for any reason such wait list shall not be operative for any
additional number of posts, other than those advertised. The wait list shall lapse on the declaration of
the date of a subsequent examination for the same category or after a period of one year from the date
of preparation of such wait list, whichever is earlier.
Compendium 462 Goa Civil Service

13. Reservation for Scheduled Castes, Scheduled Tribes, Other Backward Classes and Physically
Disabled Persons.— The reservation for Scheduled Castes, Scheduled Tribes, Other Backward
Classes and Physically Disabled Persons shall be subject to the orders regarding special representation
to Scheduled Castes, Scheduled Tribes and Other Backward Classes as also Physically Disabled
Persons issued by the Government from time to time.
14. Penal action.— A candidate who is or has been declared by the Commission to be guilty of—
(i) obtaining support for his candidature by the following means; namely:—
(a) offering illegal gratification to; or
(b) applying pressure on; or
(c) blackmailing, or threatening to blackmail any person connected with the conduct of the
examination; or
(ii) impersonating: or
(iii) procuring impersonation by any person; or
(iv) submitting fabricated documents or documents which have been tempered with; or
(v) making statements which are incorrect or false, or suppression of material information; or
(vi) resorting to the following means in connection with his candidature for the examination;
namely:—
(a) Obtaining copy of question paper through improper means;
(b) finding out the particulars of the persons connected with secret work relating to the
examination;
(c) influencing the examiners; or
(vii) using unfair means during the examination; or
(viii) writing obscene matters or drawing obscene sketches in the script; or
(ix) misbehaving in the examination hall including tearing off the scripts, provoking fellow
examinees to boycott examination, creating a disorderly scene and the like; or
(x) harassing or doing bodily harm to the staff employed by the Commission for the conduct of
their examination; or
(xi) violating any of the instructions issued to candidates along with their admission certificates
permitting them to answer the examination: or
(xii) attempting to commit or, as the case may be, abetting the commission of all or any of the acts
specified in the foregoing clauses, may, in addition to rendering himself liable to criminal prosecution
under Indian Penal Code, 1860, be liable—
(a) to be disqualified by the Commission from the examination for which he is a candidate;
and/or
(b) to be debarred either permanently or for a specified period by the Commission, from any
examination or selection held by them;
(c) to disciplinary action under the appropriate rules, if he is already in service under
Government:
Provided that no penalty under clause (a) or clause (b) as the case may be, shall be imposed except
after—
(i) giving the candidate an opportunity of making such representation in writing as he may wish to
make in that behalf; and
(ii) taking the representation, if any, submitted by the candidate, within the period allowed to him,
into consideration,
Compendium 463 Goa Civil Service

15. Inclusion in select list/Issue of Offer of appointment confers no right to appointment.— The
inclusion of a candidate's name in the select list prepared by the Commission/issue of Offer of
appointment to the candidate shall not confer any right to appointment unless the Government accepts
the recommendation of the Commission/issues the Order of appointment.
16. Disqualification for appointment on medical grounds/Character and antecedents.— (1) No
candidate shall be appointed to the Service who after such medical examination as the Government
may prescribe, is found not to the in good mental or bodily health and free from any mental or
physical defect likely to interfere with the discharge of the duties of the Service.
(2) No candidate shall be appointed to the service unless the Government is satisfied, after such
enquiry as may be considered necessary, that the candidate having regard to his character and
antecedents is suitable in all respects for appointment to the service.
17. Promotion to Junior Scale of Goa Civil Service.— (1) In the month of April of every year, the
Government shall prepare a combined eligibility list of officers holding various posts specified in
Schedule II for promotion to the Junior Scale of the Service. Such list shall be circulated to all the
officers holding such posts.
(2) An officer shall be considered as eligible for promotion to the Junior Scale of the Service, if
such officer has held a post specified in Schedule II on regular basis for a period of five years.
(3) The combined eligibility list so prepared shall be based upon the seniority list vis-a-viz date of
appointment shown in their respective seniority list of the posts specified in the Schedule-II.
18. The composition of the Departmental Promotion Committee for promotion under rule 8(b).—
The Departmental Promotion Committee (hereinafter referred to as the "D.P.C. "), shall consist of:—
(i) The Chairman or a Member of the Commission..................... Chairperson
(ii) The Chief Secretary or any senior officer to be nominated by the Chief Secretary.... Member
(iii) The Secretary (Personnel) to the Government, and if the Secretary (Personnel) to the
Government happens to be the Chief Secretary, then any other Senior Secretary to the Government to
be nominated by the Chief Secretary ..................... Member.
19. Conditions of eligibility and procedure for selection.- The D.P.C. shall consider in the month of
April every year the cases of officers holding posts specified in Schedule II for not less than five years
in regular service based on the combined eligibility list prepared in accordance with rule 17.
20. Procedure for Selection.— (1) The D.P.C. in accordance with the rule shall prepare a select list
of officers taking into account the actual vacancies at the time of selection. The selection for inclusion
in the select list shall be based on seniority cum fitness in all respect for appointments to the service.
(2) The select list so prepared shall be forwarded by the Commission to the Government.
21. Appointment to the Service.- (1) Appointment to the Service shall be made in the order of the
select lists referred to in sub--rule (1) of rule 12 and rule 20, with due regard to the proportion
specified in rule 8.
(2) All appointments shall be made to the Senior Administrative Grade, Selection Grade, Junior
Administrative Grade, Senior Scale or Junior Scale of the Service and not against any specific post
included in the Service.
(3) All appointments to the Senior Administrative Grade, Selection Grade and Junior
Administrative Grade shall be treated as non-functional upgradation.
(4) No appointment to any post of the Service through direct recruitment shall be made unless the
provisions/procedure as specified in these rules has been strictly complied with.
22. Period of Probation.— (1) Every person appointed to the Junior Scale of the service shall be on
probation for a period of two years.
(2) The Government may, if it so thinks fit, in any case, extend the period of probation upto a
period of two years by recording the reasons for doing so.
Compendium 464 Goa Civil Service

(3) Notwithstanding anything contained in sub-rule (2) if during the period of probation a
probationer fails to clear the departmental examination specified under rule 23, the period of his
probation may be further extended up to a maximum period of two years. The period of probation
may also be extended for such period as the Government may think fit in the circumstances of the
case in respect of a probationer who is,
(a) under suspension;
(b) against whom a charge sheet has been issued;
(c) against whom disciplinary proceedings are pending: or
(d) against whom prosecution for criminal charge is pending.
23. Training and departmental examination.— (1) Every probationer shall, during the course of
probation, appear at departmental training and pass a departmental examination to be conducted by
the Government either through the Goa Institute of Public Administration and Rural Development
(GIPARD) or any institution entrusted by the Government for the said purpose, in the manner as
notified by the Government in this regards, from time to time.
(2) The training module and syllabus for the departmental examination shall be as specified by the
Government in consultation with the Commission.
(3) The Goa Institute of Public Administration and Rural Development or any institution entrusted
by the Government, in the calendar year, normally in the month of January, shall hold the
departmental training for minimum three months followed by departmental examination for the
probationers of the Junior Scale post of Goa Civil Service. The Goa Institute of Public Administration
and Rural Development or any institution entrusted by the Government, while drawing the training
schedule of each year, shall reserve slots for training of probationers of the Junior Scale of Goa Civil
Service irrespective of candidates available for training or otherwise.
(4) A probationer who has attained the age of fifty years and who is appointed under clause (b) of
rule 8 shall be exempted from passing the departmental examinations. However, he shall compulsorily
undergo the training programme during the probation period.
(5) A probationer, under training, shall attend such lectures and undergo such examinations, tests
and exercises as the Head of the training institute or the Government, as the case may be, may, from
time to time, direct.
24. Special departmental examination in certain circumstances.— Where a probationer is
prevented, either through sickness or other cause over which he has no control, from appearing at the
departmental examination, the Government may allow him to appear at a special examination which
the Head of Institute may hold for the purpose, normally within a period of three months from the last
date of the departmental examination for which the probationer could not appear.
25. Failure to pass the departmental examination.— Where a probationer fails to obtain the
minimum number of marks in any subject, group of subjects or part of the examination as specified in
rule 23, the Government may allow him to re-answer the exam in the subject or subjects in which he
failed, in not more than three attempts:
Provided further that this rule shall also apply to a probationer who was permitted to take a special
examination in the circumstances mentioned in rule 24.
26. Discipline and Conduct.— While at the Institute, a probationer shall be subjected by such
discipline and control of the Head of the Institute and shall obey any such general and special orders
as may be given to him from time to time.
27. Discharge of a probationer.— A probationer shall be liable to be discharged from service or, as
the case may be, reverted to the permanent post on which he holds a lien or would hold a lien, had he
not been suspended under the rules applicable to him, prior to his appointment to the service, if—
(a) he fails to pass the departmental examination; or
(b) the Government is satisfied that the probationer was ineligible for appointment to the service
or is unsuitable for being a member of the service; or
Compendium 465 Goa Civil Service

(c) in the opinion of the Government he has willfully neglected his probationary studies or
duties: or
(d) he is found lacking in qualities of mind and character needed for the service; or
(e) he fails to comply with any of the provisions of these rules:
Provided that except in a case falling under clause (a) above, the Government shall hold a summary
enquiry before passing an order under these rules.
28. Confirmation in the Service.— Where a probationer has completed his period of probation to
the satisfaction of the Government, as specified under rule 22, he/she shall, subject to the other
provisions of these rules, be confirmed in the cadre.
29. Seniority.— The relative seniority of direct recruits and promotees shall be determined in
accordance with the provisions of the Goa Government (Seniority) Rules, 1967 as amended from time
to time.
30. Pay and allowances.— The scales of pay attached to the Service shall be as follows:-
(a) Senior Administrative Grade-Pay Band-4 Rs. 37,400-67,000+ Grade Pay Rs. 10,000/-.
(b) Selection Grade-Pay Band-4 Rs. 37,400-67,000+Grade Pay Rs. 8,700/-.
(c) Junior Administrative Grade-Pay Band-3 Rs. 15,600-39,100+ Grade Pay Rs. 7,600/-.
(d) Senior Scale-Pay Band-3 Rs. 15,600- -39,100+ Grade Pay Rs. 6,600/-.
(e) Junior Scale-Pay Band-3 Rs. 15,600- -39,100+ Grade Pay Rs. 5,400/-:
Provided the above pay scales are as per the recommendation of VIth Pay Commission adopted by
the Government of Goa. In the event, the pay scale changes with the subsequent Pay Commissions,
such pay scales adopted by the Government shall be made applicable.
31. Promotion to the Senior Scale.— (1) Promotion of the Junior Scale officers to the Senior scale
shall be made in consultation with the Commission on the basis of seniority subject to fitness, on the
recommendation of the committee as constituted under rule 18.
(2) A Junior Scale officer with a minimum of six years of regular service in the Junior Scale of the
Service shall be eligible for being considered for promotion to the Senior Scale.
32. Appointment to the Junior Administrative Grade.— (I) The appointment to Junior
Administrative Grade shall be by promotion made on the basis of seniority, subject to fitness, on the
recommendation of the D.P.C.
(2) A Senior Scale Officer with minimum of ten years of regular service in the service or four years
regular service in the grade of Senior Scale shall be eligible for being considered for promotion to the
Junior Administrative Grade.
33. Appointment to Selection Grade.— (1) The appointment to Selection Grade shall be by
promotion made on the basis of seniority, subject to fitness, on the recommendation of the D.P.C.
(2) A Junior Administrative Grade Officer with minimum of fourteen years of regular service in the
Service or four years regular service in the Junior Administrative grade shall be eligible for being
considered for promotion to the Selection Grade.
34. Appointment to Senior Administrative Grade.— (1) The appointment to Senior Administrative
Grade shall be by promotion made on the basis of seniority, subject to fitness, on the recommendation
of the D.P.C.
(2) A Selection Grade Officer with minimum of nineteen years of regular service in the Service or
four years regular service in the Selection Grade shall be eligible for being considered for promotion
to the Senior Administrative Grade.
35. Next Below Rule.— When an officer is considered for appointment by promotion to the Senior
Scale, Junior Administrative Grade, Selection Grade and Senior Administrative Grade, all officers
senior to him shall be considered, irrespective of the fact whether or not they fulfil the requirement as
to the minimum service prescribed for the promotion by invoking the next below Rule.
Compendium 466 Goa Civil Service

36. Benchmark, Grading and Preparation of Select List.— The benchmark and grading for
promotions under these rules shall be as follows:—
Category of Benchmark Grading to be Preparation of Select list
Officers given by DPC
PB-2 and PB-3 upto Good Fit/Unfit Those who are graded as 'fit' shall be
Grade Pay Rs. 6,600. included in the select panel in order
of their inter se seniority in the feeder
grade subject to availability of
vacancies.
For Grade Pay Very Good Fit/Unfit Those who are graded as 'fit' shall be
Rs. 7,600 to Rs. 8,700 included in the select panel in order
of their inter se seniority in the feeder
grade.
For Grade Pay Outstanding or Very Fit/Unfit Those who are graded as 'fit' shall be
Rs. 10,000 Good and above shall included in the select panel in order
invariably be available of their inter se seniority in the feeder
in all APAR's of all the grade.
years considered by DPC

37. Disqualification.— (i) No person shall be qualified for appointment to the service unless he is a
citizen of India.
(ii) No person who has entered into or contracted a marriage with a person having a spouse living
or who, having a spouse living, has entered into or contracted a marriage with any person, shall be
eligible for appointment to, or continue in the service.
38. The crucial date for eligibility of officers for promotion.— The crucial date for determining the
eligibility of the officers for promotion to any grade in the Service shall be the first day of April of the
year in which the D.P.C. meets.
39. Regulations.— The Government may make regulations or issue instructions in consultation
with the Commission, not inconsistent with these rules, to provide for all matters for which provision
is necessary or expedient for the purpose of giving effect to these rules.
40. Residuary matters.— In regard to matters not specifically covered by these rules or by
regulations, the members of the service shall be governed by the rules, regulations and orders
applicable to corresponding officers serving in connection with the affairs of the State of Goa.
41. Interpretation.— If any question arises as to the interpretation of these rules, the same shall be
decided by the Government in consultation with the Commission.
42. Saving- Nothing in these rules shall affect reservations and other concessions required to be
provided for Scheduled Castes, Scheduled Tribes, Other Backward Classes and other Special
categories of persons, in accordance with the orders issued by the Government from time to time in
that regard.
43. Power to relax.— Where the Government is of the opinion that it is necessary or expedient so
to do it may by order, for reasons to be recorded in writing and in consultation with the Commission,
relax any of the provisions of these rules with respect to any class or category of persons or posts.
SCHEDULE-I
(See rule 4)
The permanent strength of the Service and the nature of posts included therein are as follows.—
Sanctioned Strength
(1) Specific posts under the Government of Goa 176
(2) Deputation/Leave/Training Reserve 111
Total 287
Compendium 467 Goa Civil Service

Inclusive of posts added subsequent to the formation of the Service.

The above figures include the following posts:-
Senior Posts
(1) Heads of Departments - 24
(i) Registrar of Co-operative Societies
(ii) Director of Civil Supplies and Consumer Affairs
(iii) Director of Transport
(iv) Director of Social Welfare
(v) Director of Printing and Stationery
(vi) Director of Settlement and Land Records
(vii) Director of Urban Development
(viii) Director of Panchayats
(ix) Director of Vigilance
(x) Director of Women and Child Development
(xi) Director of State Lotteries
(xii) Director of Mines
(xiii) Director of Official Language
(xiv) Director of Tribal Welfare
(xv) Joint Chief Electoral Officer
(xvi) Director of Handicrafts, Textile and Coir
(xvii) Director, (NRI-Affairs)
(xviii) Director, Public Grievances
(xix) Director, Civil Aviation
(xx) Director of Information and Publicity
(xxi) Director of Archives
(xxii) Director of Environment
(xxiii) Director of Science and Technology
(xxiv) Director of Higher Education
(2) Joint Secretaries/Additional Secretaries to the Government - 12
(3) Additional Collectors of Districts/Talukas -6
(i) Additional Collector-I (North)
(ii) Additional Collector-II (North)
(iii) Additional Collector-Ill (Mapusa)
(iv) Additional Collector-I (South)
(v) Additional Collector-II (South)
(vi) Additional Collector-Ill (Ponda)
(4) Directors of Administration in the following Departments -6
Compendium 468 Goa Civil Service

(i) Directorate of Education

(ii) Directorate of Health Services
(iii) Goa Medical College
(iv) Electricity Department
(v) Public Works Department
(vi) Water Resources Department
(5) Additional Commissioner of Commercial Taxes -2
(6) Additional Commissioner of Excise -1
(7) (i) Additional Director of Vigilance-I -2
(ii)Additional Director of Vigilance-II
(8) (i) Additional Director Panchayats-I
(ii) Additional Director of Panchayats-II -2
(9) Superintendent of Jails -1
(10) Additional Inspector General of Prisons -1
(11) Deputy Controller (Civil Defence) -1
(12) General Manager (DIC), Directorate of Industries, Trade and Commerce -1
(13) Commissioner of Labour -1
(14) Commissioner of Departmental Inquiries -1
(15) Joint Director, ICDS, Directorate of Women and Child Development -1
(16) State Registrar and Notary Services -1
Total 63
Reserves
(1) Deputation Reserve 60% of 63 - 38
(2) Leave Reserve 10% of 63 - 06
(3) Training Reserve 12.5% of 63 - 08
Total 52
Junior Posts
(1) Deputy-Collectors/ Sub-Divisional Magistrates/Additional Deputy Collectors - 22
(2) Special Land Acquisition Officer - 03
(3) Deputy Director of Panchayats - 02
(4) Assistant Commissioner, Excise - 02
(5) Assistant Commissioner, Commercial Taxes - 08
(6) Deputy Registrar of Co-operative Societies - 01
(7) Deputy Registrar, Engineering College - 01
(8) Deputy Registrar, Government Polytechnic - 01
(9) Under Secretaries to the Government - 24
(10) Deputy Director of Administration in the following Departments - 25
Compendium 469 Goa Civil Service

(i) Directorate of Agriculture

(ii) Water Resource Department
(iii) Forest Department
(iv) Directorate of Animal Husbandry and Veterinary Services
(v) Public Works Department
(vi) Electricity Department
(vii) Directorate of Fire and Emergency Services
(viii) Institute of Psychiatry and Human Behaviour
(ix) Goa Medical College
(x) Goa Dental College and Hospital
(xi) Directorate of Transport
(xii) Directorate of Food and Drugs Administration
(xiii) Directorate of Women and Child Development
(xiv) Directorate of Sports and Youth Affairs
(xv) Department of Information Technology
(xvi) Directorate of Industries, Trade and Commerce
(xvii) Directorate of Social Welfare
(xviii) Department of Printing and Stationery
(xix) Department of Fisheries
(xx) Labour and Employment
(xxi) Town and Country Planning
(xxii) Department of Archaeology
(xxiii) Directorate of Art and Culture
(xxiv) Department of Planning and Statistics
(xxv) State Registrar and Notary Services
(11) (i) Forest Settlement Officer, North - 02
(ii) Forest Settlement Officer, South
(12) Additional Director of Urban Development - 01
(13) Deputy Director, Industries, Trade and Commerce - 01
(14) Deputy Director of State Craftsmen Training - 01
(15) Assistant Chief Electoral Officer - 01
(16) Administrative Officer in following Hospitals - 03
(i) Hospicio Hospital, Margao
(ii) New District Hospital, Mapusa
(iii) New Hospital, Ponda
(17) Deputy Registrar of Co-operative Societies (Administration) - 01
(18) Deputy Director (Administration), Directorate of Technical Education - 01
(19) Deputy Director (Administration-II), Directorate of Tourism - 01
(20) Deputy Director of Mines - 03
Compendium 470 Goa Civil Service

(21) Estate Officer - 01

(22) Administrator of Comunidades - 03
(23) Administrative Officer, Goa State Commission for Protection of Child Rights - 01
(24) Deputy Director (Apna Ghar), Directorate of Women and Child Development -01
(25) Deputy Director (Child Welfare), Directorate of Women and Child Development - 01
(26) Deputy Director (Tribal Welfare), Directorate of Tribal Welfare - 01
(27) Deputy Director, Vigilance - 01
Total 113
Reserves
(1) Deputation Reserve 30% of 113 - 34
(2) Leave Reserve 10% of 113 - 11
(3) Training Reserve 12.5% of 113 - 14
Total - 59
SCHEDULE-II
(1) Mamlatdar/Joint Mamlatdar/Assistant Director of Civil Supplies.
(2) Block Development Officer.
(3) Assistant Registrar of Co-operative Societies/ Assistant Registrar (Audit)/ Assistant Registrar
(Marketing) under the office of the Registrar of Co-operative Societies.
(4) Commercial Tax Officer.
(5) Section Officers in the Secretariat and Superintendents outside the Secretariat excluding
Superintendents in the Goa Legislature Secretariat.
(6) Superintendent of Excise.
(7) Technical Officer in the Secretariat.
(8) Registrar, Administrative Tribunal.
SCHEDULE-III
Ex-Cadre Senior level Posts
(1) Managing Director/Joint Secretary (Housing), Goa Housing Board.
(2) Managing Director, Goa State Urban Development Agency.
(3) Managing Director, Goa Industrial Development Corporation.
(4) Managing Director, Goa State Infrastructure Development Corporation.
(5) Commissioner, Corporation of the City of Panaji.
(6) Managing Director, Goa Human Resource Development Corporation.
(7) Chief Executive Officer, North Goa Zilla Panchayat.
(8) Chief Executive Officer, South Goa Zilla Panchayat.
(9) Member Secretary, Goa Kala Academy.
(10) Chief Officer, Mormugao Municipal Council.
(11) Chief Officer, Margao Municipal Council.
(12) Secretary, Goa Konkani Academy.
Compendium 471 Goa Civil Service

(13) Managing Director, Goa Tourism Development Corporation.

(14) Special Land Acquisition Officer (SLAO), Goa Industrial Development Corporation.
(15) Special Land Acquisition Officer (SLAO), Mopa Airport Project.
(16) Special Land Acquisition Officer (SLAO), Goa State Infrastructure Development Corporation.
(17) Special Land Acquisition Officer (SLAO), Garbage Treatment Plant.
(18) Secretary, Goa Public Service Commission.
(19) Project Director; District Rural Development Agency, South.
(20) Project Director; District Rural Development Agency, North.
(21) Member Secretary, State Commission for Women.
(22) Managing Director, Kadamba Transport Corporation Ltd.
(23) Member Secretary, Goa State Pollution Control Board.
(24) Managing Director, Goa Handicrafts, Rural & Small Scale Industrial Development
Corporation.
(25) Chief Executive Officer, Khadi & Village Industries Board.
(26) Managing Director, Goa State SC & OBC Finance Development Corporation.
(27) Member Secretary, Ravindra Bhavan, Margao.
(28) Secretary, Goa State Information Commission.
(29) Chief Executive Officer, Entertainment Society.
(30) Secretary, State Police Complaint Authority.
(31) Special Land Acquisition & Recovery Officer in EDC.
(32) Additional Secretary to Chief Minister.
(33) Joint Secretary to Chief Minister.
(34) OSD to Chief Minister.
(35) Director of Provedoria.
(36) Director (Training), GIPARD.
(37) Director of Planning, Statistics andEvaluation.
(38) Secretary, State Election Commission.
Ex-Cadre Junior level Posts
(1) Project Officer (District Rural Development Agency), North.
(2) Project Officer (District Rural Development Agency), South.
(3) Chief Officer, Ponda Municipal Council.
(4) Chief Officer, Curchorem-Cacora Municipal Council.
(5) Chief Officer, Mapusa Municipal Council.
(6) Chief Officer, Quepem Municipal Council.
(7) Chief Officer, Cuncolim Municipal Council.
(8) Chief Officer, Bicholim Municipal Council.
(9) Chief Officer, Canacona Municipal Council.
(10) Under Secretary to Chief Minister.
Compendium 472 Goa Civil Service

(11) Under Secretary, Goa State Information Commission.

(12) Under Secretary (Lokayukta).
(13) Under Secretaries in the Office of the Cabinet Minister/Leader of Opposition (12 Nos).
(14) Member Secretary, Ravindra Bhavan, Sankhali.
(15) Member Secretary, Ravindra Bhavan, Curchorem.
(16) Member Secretary, Ravindra Bhavan, Baina.
(17) Member Secretary, Rajiv Gandhi Kala Mandir, Ponda.
(18) Dy. Resident Commissioner, Goa Sadan, New Delhi.

By order and in the name of the Governor of Goa.

Sd/-
Yetindra M. Maralkar,
Additional Secretary (Personnel).
______
Department of Personnel
File No.: 6/9/2008-PER(Part-I) Dated: 01-06-2016
NOTIFICATION
In exercise of the powers conferred by rule 16 of the Goa Civil Service Rules, 1997 and in
supersession of the Government Notification No. 6/4/91-PER dated 23-03-1998, published in the
Official Gazette, Extraordinary Series I No. 52, dated 26-03-1998, the Governor of Goa, in
consultation with the Goa Public Service Commission conveyed vide their letters numbered No.
COM/I/5/42(2)/2013/2033 dated 02-02-2016 and No. COM/I/5/42 (2)/2013/2096 dated 11-02-2016,
hereby prescribes the training and departmental examination for the Officers appointed to the Junior
Scale of the Goa Civil Service under rule 5 of the said Rules, as follows, namely:-
(1) Training and Departmental Examination
(A) For direct recruits on probation.-
(a) The candidates selected and appointed to the post of junior Scale Officers (hereinafter called
as "Probationers"), shall attend training for a period of three months at the Goa Institute of
Public Administration and Rural Development (hereinafter called as "GIPARD"). After that,
for a period of eight months, they shall be posted in various Departments for the field work.
After completion of such field training, the Probationers shall undergo training for a period
of one month at YASHADA, Pune.
(b) After completion of the above twelve months training, the Probationers shall answer a
departmental examination conducted by the GIPARD before completion of the fifteenth
month from the date of appointment of such Probationers. The Probationers who do not
clear this examination shall again answer the examination which shall be conducted by
GIPARD before completion of the eighteenth month from the date of appointment of such
probationer, failing which, a last opportunity shall be given to such Probationer to answer
the examination which shall be conducted by the GIPARD before completion of the twenty-
third month from the date of appointment of such probationer. The Probationer who fails to
clear the said examination even after the three attempts, shall be considered as being unable
to complete the probation period successfully and his services shall be terminated forthwith.
(B) For promotees on probation.-
(a) The Officers promoted to the post of Junior Scale Officers of the Goa Civil Service shall
attend training for a period of forty-five days at GIPARD and after completion of the said
training, they shall answer a departmental examination conducted by the GIPARD.
Compendium 473 Goa Civil Service

(b) The Officers who fail to clear the departmental examination in a first attempt shall be given
another opportunity to appear for the examination after a period of six months. The Officers
who do not clear the examination even after two attempts shall be given a last opportunity to
answer the departmental examination after a period of six months. The officer who fails to
clear the said examination even after the three attempts shall be considered as being unable
to complete the probation period successfully and he shall be reverted back to his original
position from where he was promoted to the post of Junior Scale Officer.
(2) Syllabus
The syllabus for the training and departmental examination shall be as specified in the Annexure
appended hereto.
(3) Passing Percentage
A candidate shall be declared as passed in the departmental examination, if he secures a
minimum of 45% of the total marks in each paper.
This Notification shall come into force with immediate effect.
By order and in the name of the Governor of Goa.
Sd/-
Meghana V. Shetgaonkar, Under Secretary (Personnel-I)

ANNEXURE
Syllabus for training and Departmental Examination of Junior
Scale Officers of Goa-Civil Service (on probation)
1. Responsiveness to democratic needs through integration & public particiation.
(a) Bureaucracy, Democracy & Constitutional Law:- Definitions of Democracy, Evolution of
Modern Democracy (British, American & French Model), Main hurdles in democratic functioning
participation of citizens People's control on Government, Collective Responsibility, Role of
bureaucrats in Democracy Responsive administration, changing role of Governance as a facilitator.
(b) Role of Administration and their expected behavior in the context of changing political, socia1
& economic situation:- Public Administration Evolution of Public administration in India in context
of changing Social, Political context Roles & responsibilities of Government servants, changing role
of Public Administration, Development of right attitude, Values and Ethics in administration.
(c) Good Governance:- Principles of Good Governance, Modern Governance practices, Changing
needs.
(d) Values in Administration & work Ethics:- Dedication, Discipline, Commitment towards work,
people & the country as a whole Innovation, Forward Looking, Positive thinking, Commitment,
Significance of morality, Integrity Character, Secularism, Fraternity, Equality.
(e) Organizational structure of Government: Organizational structure of a typical department in
Mantralaya, Regulatory bodies & undertakings, Interdepartmental relationships, Departments,
Commissioners, Directorates ete. working under Mantralaya.
(f) Rules of Business:- What are rules of business? Rules governing the various departments,
Overlapping areas & functions & need to sort out and discriminate these.
(g) Role of watchdog bodies & necessary pro activeness to be observed by Government servants.
What are watchdog bodies? Role of Judiciary, legislature, H.R, Commission, Auditor General,
Lokayukta, Map of the administrative system & location of the watchdog bodies, various mandates
under which Administration is functional.
(h) Role of NGO as a necessary agent in development & enforcement of Social legislation:-
Definition, Functioning, Activities, Role of NGO's in Government sector, Coordinating agencies for
proper implementation & monitoring of schemes.
Compendium 474 Goa Civil Service

(I) Role of pressure groups & interacting with them:- Regulatory role of pressure groups. Pressure
groups as a tool for effective governance, Pro activeness & attitudinal disposition needed to deal with
pressure groups.
(j) Politician & bureaucracy:- Role of politician in day to day administration, Collaborative &
mutually supportive relationship for better public service & delivery.
(k) Legislative Assembly/Council procedures:- Different types of Assembly questions like starred
questions, cut motion etc. Privileges, Responsibility, Accountability of Executive to Legislature.
(l) Salient features of the latest Administrative Reforms Commission:- Meaning of Administrative
Reforms, Administrative Reforms Commissions, Latest recommendation of ARC.
(m) The Goa (Right of Citizens to Time-bound Delivery of Public Services) Act, 2013.
(n) Public - Private Partnership:- Public private partnership, Its importance SETU corporate Social
Responsibility, BPOs for State PSUs, Concept of outsourcing BOT, BOOT etc. Public Private
Partnership in relation financial management.
(o) Development of proper attitude-a pre-requisite to on the job training:- Training Need analysis
requirement of "On the job training". Predisposing attitudes towards ―On the job training".
2. Finance Management/Economics
(a) General Principles and Methods of finance management - General Financial Rules -
Government Budget - Role of audit - Performance Audit and Performance indicators - Personal
Financial Management - e - Procurement - Basic Economic Principles - Indian Planning Process -
Basic Economic Principles- Indian Planning Process.
3. Human Resource Development
(a) Understanding of Self:- Self Awareness Benefits of being self aware, Emotional Intelligence,
Transactional Analysis, Johari Window.
(b) Personality Development:- Definition personality traits & types internal aspects characters
habits, personality disorders, techniques of personality development.
(c) Administrators as change Agents:- Need for change. Key position of Administrators as change
agents, change yourself to change the system, facing new challenges and keeping pace with changing
needs.
(d) Motivation & Term Synergy:- Conceptual framework of motivation process & method.
Theories of motivation, common goal, complimentary contribution, controlling clarity,
communication, commitment & celebration.
(e) Leadership:- Development of others. Initiative, credibility, leading legacy and other attributes of
leadership approach for leadership development.
(f) Inter-personnel relationship:- Relevance of interpersonal relationship in Govt- administration,
key principles.
(g) Human Rights & Development Administration:- Human Rights - various agencies under
Human rights.
(h) Conflict Resolution & Negotiation:- Conflict - causes of conflict- types of conflict (Social,
criminal, organizational, electoral, trade union conflicts).
(i) Process of decision making:- Definition- Steps in decision making. Factors influencing
decision making, evaluating alternatives, feedback & correction case studies.
(j) Communication Skills- Written & Oral:- Overall communication in a good system. Paper
Communication. Decision Making, Consensus making, Administrative vocabulary, Administrative
phrases.
(k) Briefing & Persuasive skills & consensus building:- Briefing skills. Persuasive skills,
Consensus building.
(l) Event Management:- Definition of event management. How to plan an event. Discipline
Planning & Coordination & monitoring. Acquire skills of analytical thinking, problem solving,
service orientation, teamwork, facilitation & Cooperation, planning Coordination & organisation,
Compendium 475 Goa Civil Service

networking skills required for event management.

(m) Conduct of Meetings:- Holding meetings - Notes and minutes - Attending meetings - Efficient
handling, Proper review of data & information & focusing on key areas, Exhort participants towards
desired performance.
(n) Project Management:- Project formulation, Analysis Implementation Program - Planning &
Implementation, Monitoring.
4. Co-ordination
Coordination with press & media:- Government order on media management Press conference &
briefing & press release.
Co-ordination with other Departments:- Areas of Co-ordination Integration & Convergence
amongst the departments with elements of synchronization & synergy methods to achieve
coordination- Hurdles-Key principles.
5. Meeting Challenges.
(a) Disaster Management:- Listing probable disasters- Effects of Diasters- Preparedness . Relief
work, GIS.
(b) Stress Management:- Causes and kinds of stress, Effects of stress- positive and negative
Relaxation Techniques- some tips.
(c) Time Management:- Need for time management, Time as money, Identity time wasters- Tips
for time management.
6. Administrative Action and Quasi judicial functions.
(a) Salient features of Constitution & Rule of Law. Constitution Preamble- Fundamental rights
Directive - Principles of State Policy- Fundamental duties, Difference of powers, Subject under State
list, Judicial remedies, Difference between administrative and quasi judicial functions use of
discretionary powers Principle Natural Justice Writing of Judgments and speaking orders.
(b) Right to information Act, 2005 (Central Act 22 of 2005):- Background Provisions - Effective
implementation.
(c) Right of children to Free and Compulsory Education Act, 2009 (35 of 2009):- Background
Provisions- Effective implementation.
(d) Judicial Procedures:- Judicial Procedure, Procedure of filling of a suit Provision of Law – CPC
Orders & Rules – Procedures filling of FIR.
(e) Suits by or against the Government:- Section 80 of the Code of Civil Procedure, 1908- Suits by
or against the Government How to file the suits – Procedures to be followed. Alternative systems of
dispute redress. Bombay High Court Rules. Filing of affidavits.
(f) Preventation of Corruption Act. 1988 (49 of 1988):- Definition of Corruption. Provision of the
Act corrupt practices in the Administration, Image of the Government in public- Duties of the
Government Official- Prevention of Corruption.
7. Office Procedure.
(a) Modes of correspondence:- Display formats- Explain details when to use.
(b) Noting and drafting:- Qualities of good noting and drafting Purpose of noting- Time for
constant improvement.
(c) O and M & Record Keeping:- Explain procedures – six bundle system, different registers,
Method of maintenance of Registers etc. Movements of files, classification of Records, storing of
records, Destruction of records, work flow automation, Person office organisation.
(d) Inspections:- Who, when, how of inspection. Checking compliances.
(e) MIS
(f) E- governance:- Concept Theoretical framework Areas of E- Governance mode benefits today‘s
challenge.
Compendium 476 Goa Civil Service

(g) CCSR:- General conditions of service, Leave Rules, Conduct Rules, Provisions movable &
immovable property, Association & Organisation participation, sexual harassment of working women
& draft rules on sexual harassment at work place maintenance of Service books, service etc. F.R/S.R.
(h) Discipline & Appeal Rules:- Supervisory Role of officers – Drafting show cause notices, charge
sheets, statement of allegation, recording of evidence, Preparation of Report etc. Appraisal of
evidence & quashing of enquiry reports, Re-enquiry & Demo – Enquiry, Appeals, review & revisions.
8. Protocol.
What is protocol, its importance, Protocol duty camp officers for VIPs/VIPs, arrangements of visits
of VIPs-VVIPs.
9. Financial Management.
General Financial Rules, 2005 – Provisions, Duties of Drawing and disbursing officers,
Maintenance of cash Book, GPF Rules, Financial Resources of State, Roles of AG, Finance
Department & treasury in financial management of the State, Outcome Budget Contingency
Expenditure rules Delegation of financial power – purchases.
10. Issues in equity and Social Justice.
(a) Policy of Reservation:- Standing orders of Government in the matters, vertical & horizontal
reservations.
(b) Issues in equity and social justice:- Meaning of weaker sections, problems of weaker sections,
disability & Government help to disable – Schemes, incentives & social support, Special provisions
with respect to women & Children, Child labour, gender issues etc. Welfare of BPL families –
Schemes of poverty alleviation.
11. Field Visits
Visit to PPP Project – Visit to Social Audit site – Visit to E- Governance project.
12. To draw guidelines and conduct a suitable examination of 200 marks for the official
undergoing training and declare results/assessment thereof.
_____
Department of Personnel
File No.: 3/4/2012-PER Dated: 01-04-2014
To,

l) The Director,
Directorate of Accounts,
P.A. VII, Panaji-Goa.
2) The Joint Director of Accounts,
South Branch, Margao-Goa.

Sub: Posts included in the Schedule I of the Goa Civil Service Rules &
Goa Police Service Rules cannot be treated as lapsed.
Sir,
I am directed to inform you that it has been observed by this department for a quite long time that
the Directorate of Accounts is dishonouring the salary bills of the Officers posted against the vacant
post which remained vacant for two or more years although reflected in the Schedule I of the Goa
Civil Service Rules considering that these posts stands lapsed consequent upon remaining vacant for
two or more years.
In this connection it is stated that the above issue has been examined in consultation with the
Finance Department where it has been opined that the' Goa Civil Service Cadre is an organized cadre
Compendium 477 Goa Civil Service

and the posts included in Schedule-I of the Goa Civil Service Rules, 1997 forms the authorized
permanent strength of the said service and therefore, the said posts cannot be treated as lapsed even if
they are vacant for more than two years. The same is also applicable to the Goa Police Service Rules.
In view of above, you are requested to honour the salary bills of the officers posted against any post
included in the Schedule I of Goa Civil Service Rules and Goa Police Service Rules irrespective of
the period for which the posts have remained vacant as advised by the Finance Department. A copy of
Schedule I of Goa Civil Service Rules and Goa Police Service Rules is enclosed herewith.
This issues with the approval of the Finance Department vide their U.O. No. 1463316 dated
20/03/2014.
Yours faithfully,
Sd/-
Umeshchandra L. Joshi
Under Secretary (Personnel-I)
_____

Department of Personnel
No. 15/7 /2003-PER Dated: 17-02-2011
NOTIFICATION
Read: Notification No. 15/50/87-PER-Part I dated 12-12-1997, published in the Official Gazette,
Series I No. 44 dated 29-1-1998.
The Government of Goa hereby makes the following rules so as to amend the Goa Departmental
Examination for the Officers in the Cadre of Mamlatdars/Joint Mamlatdars/Assistant Director of Civil
Supplies Rules, 1997, namely:-
1. Short title and commencement.- (1) These rules may be called the Goa Departmental
Examination for the Officers in the Cadre of Mamlatdars/Joint Mamlatdars/Assistant Director of Civil
Supplies (First Amendment) Rules, 2011.
(2) They, shall come into force at once.
2. Amendment of Annexure.- For Annexure appended to the Goa Departmental Examination for the
Officers in the Cadre of Mamlatdars/Joint Mamlatdars/Assistant Director of Civil Supplies Rules,
1997, the following Annexure shall be substituted, namely:-

ANNEXURE
Syllabus for examination shall be as under:
Paper-I 100 marks
Judicial questions on the Indian Penal Code, 1860 (Act 45 of 1860), the Indian Evidence Act, 1872
(Act 1 of 1872) and the Code of Criminal Procedure, 1973 (Central Act 2 of 1974), (Chapters 1 to
XV, XVIII to XXI, XXVI, XXX, XXXIII, XXXV to XXXVII of the Code of Criminal Procedure,
1973 (Central Act 2 of 1974) (with books).
Paper-II 100 marks
Questions on the Goa Land Revenue Code, 1968 (Act 9 of 1969), and the rules made thereunder,
the Goa, Daman and Diu (Protection from Eviction of Mundkars Agricultural Labourers and Village
Artisans) Act, 1971 (Act 12 of 1971). the Goa, Daman and Diu Mundkars (Protection from Eviction)
Act, 1976 (Act No, 1 of 1976) and the Rules made thereunder, the Goa, Daman and Diu Agricultural
Tenancy Act, 1964 (Act No, 7 of 1964) and the rules made thereunder, the Goa, Daman and Diu
Mamlatdar's Court Act, 1966 (Act No, 9 of 1966), and the rules made thereunder, the Land
Compendium 478 Goa Civil Service

Acquisition Act, 1894 (Central Act 1 of 1894) and the rules made thereunder (with books),
Paper-Ill 100 marks
Questions on the Goa Municipalities Act, 1968 (Act No. 7 of 1969), the Goa Panchayati Raj Act,
1994 (Act 14 of 1994), Regulamento de Mazanias das Devalais do Estado da India, the Essential
Commodities Act, 1955 (Central Act 10 of 1955), the Disaster Management Act, 2005 (Central Act
No, 53 of 2005), the Right to Information Act, 2005 (Central Act 22 of 2005) and the rules made
thereunder (with books),
Paper-IV 100 marks
Questions on the Constitution of India, the Manual of Elections Law, 1967, the Representation of
the People Act, 1950 (Central Act 43 of 1950), the Representation of the People Act, 1951 (Central
Act 43 of 1951), Registration of Electors Rules, 1960, Conduct of Elections Rules, 1961 and Hand
Book for Returning Officers (with books),
Paper-V 100 marks
Questions on:-
(a) General Financial Rules, 2005 and the Goa Delegation of Financial Power Rules, 2008 (with
books)
(b) Compilation of Central Treasury Rules, Volume I (with books),
(c) Fundamental Rules and Supplementary Rules (Part I and II) Civil Service Regulations, Central
Civil Services (Conduct) Rules, 1964, Central Civil Services (Classification, Control and Appeal)
Rules, 1965, Central Civil Services (Leave) Rules, 1972, Central Civil Services (Pension) Rules,
1972, Establishment and Administration (with books)
Paper-VI 100 marks
Questions on:-
(a) General Knowledge;
(b) Elementary English;
(c) Simple Arithmetic/Reasoning: and
(d) General Ability
By order and in the name of the Governor of Goa
Sd/-
N. P. Singnapurker,
Under Secretary (Personnel-II)
______
Department of Personnel
No. 6/4/2001-PER Dated: 03-01-2002
NOTIFICATION
In exercise of the powers conferred by rule 7 of Goa Civil Service Rules, 1997, the Governor of
Goa is pleased to prescribe the Syllabus for the Competitive Examination for direct recruitment to the
Service, as indicated in the Annexure to this Notification.
By order and in the name of the Governor of Goa.
Sd/-
D. M. Borker, Under Secretary (Personnel)
Compendium 479 Goa Civil Service

ANNEXURE
SYLLABUS
Paper I - English
Letter writing, Precis writing, Essay writing, etc.
Paper 2 - General studies
General studies will cover the following fields of knowledge:-
(i) General Science
(ii) History of India
(iii) History of Goa
(iv) World Geography
(v) Indian Polity & Economy
(vi) Indian National Movement
(vii) Law & Order and Local Revenue Laws
(viii) Current events of National and International importance
(ix) Questions on general mental ability.
Questions on General Science will cover general appreciation and understanding of science
including matters of every day observation and experience as may be expected of a well educated
person who has not made a special study of any scientific discipline. In History emphasis will be on
broad general understanding of the. subject in its social, economic and political aspects. Questions on
the Geography of India will relate to physical, social and economic geography of the country
including main features of Indian agricultural resource Questions on Indian polity and economy will
test knowledge on the, country's political system, panchayati raj, community development and
planning in India. Questions on the National Movement will relate to the nature and character of the
nineteenth century resurgence, growth of nationalism and attainment of Independence. Questions in
law and order will cover provisions of the Indian Penal Code, 1860, relating to offences against
tranquillity, offences against property. etc., provision of the Code of Criminal Procedure, 1973,
relating to constitution of Criminal Courts and Offices, arrest of persons, process to compel
appearances (Summons and warrants of arrest), maintenance of public order and tranquillity,
complaints to Magistrate etc., basic knowledge of the Indian Evidence Act and Explanation of
common legal terms.
Revenue matters will cover important provisions of the Goa Agricultural Tenancy Act, 1964, Goa,
Daman & Diu Mundkar‘s (Protection from Eviction) Act, 1975, Goa Land Revenue Code,
Mamlatdar‘s Court Act, the Goa Panchayat Raj Act, Goa, Daman & Diu Municipalities Act, etc.
History of India
1. Ancient India
2. Medieval India
3. Modern India
a) British Rule in India
The East India Company – Clive
b) Governors-General of India
c) The First War of Independence causes; Results
d) Viceroys of India
e) Post-Independence India
f) Post-Independence Politics in India
g) Presidents and Prime Ministers.
Compendium 480 Goa Civil Service

History of Goa
Chapter I – Hindu Period
1. Pre-historic Period
2. Early inhabitants of Goa
3. Imperial Mauryas
4. Andhras
5. Sythains
6. Bhojas
7. Kokan Mauryas
8. West Coast Silaharas
9. Silahara Administration in Goa
10. Goa Kadamba Rule, its genesis and early Rule
11. Golden age of the Kadamba
12. Decline and fall of the Kadambas
13. Rise and fall of the Vijayanagar Rule in Goa
14. Administration under Vijayanagar Rulers in Goa.
Chapter II – Mashi Period
1. Early Munshi Invasion of Goa
2. Bahamani Rulers of Goa
3. Bijapur Rulers of Goa
4. Administration under Bahamani & Bijapur Rulers in Goa.
Chapter III – Portuguese Regime
1. Discovery of the sea route to India and further expeditions
2. Rise of the Portuguese Power in the East
3. Splendour that arose in Goa in 1600
4. Causes of the decline of the Portuguese Power in the East
5. Decline of the Portuguese Power in the East
6. External enemies and internal trouble in Goa
7. Last days of the Portuguese Rule in Goa
8. Liberation of Goa from the Portuguese Colonial rule and important events from their.
World Geography
I. Physical Geography of India
1. Position
2. Boundaries
3. Natural Regions
The Peninsular India; The Himalayan Ranges,
The Indo-Gangetic Plain; The Desert Region
4. Moutain Systems
5. River Systems
The Himalayan Rivers; The Deccan Rivers;
India‘s Cities; Rivers and States
6. Climate & Seasons
7. Rainfall
8. Soils
Soil Erosion
9. Flora and Fauna.
Compendium 481 Goa Civil Service

II. Physical Geography of the World

1. Galaxy – The Milky Way
2. Stars
3. The Solar System
4. The Earth
5. Latitudes, Longitudes and Time
6. The Atmosphere
7. Winds
8. The Hydrosphere
Indian Polity and Economy
1. The Constitution of India
2. Union Government; Union Executive
3. Union Legislature
4. Union Judiciary: Supreme Court
5. State Government: State Executive
6. State Legislature
7. Centre State Relations
a) Legislature Relations – The Three Lists
b) Administrative
c) Financial
d) Union Territories; Their Administration
e) Zonal Councils – Five Councils, Composition, Function
f) Finance Commission
g) Election Commission
h) Commission for Backward Classes
i) Secularism in India
j) President‘s Rule
k) State Autonomy
8. Panchayati Raj
a) History
b) Structure and Functioning
c) Gram Sabha – Organisation, Functions
d) Gram Sabha – Organisation, Functions
9. Indian Economy: An Introduction
10. Planning
1. A Historical Review
2. Plans
First Five-Year Plan
Second Five-Year Plan
Third Five-Year Plan
Annual Plans (1966-67 to 1968-69)
Fourth Five-Year Plan
Fifth to Ninth Five-Year Plan
11. National Income
12. Indian Fiscal System
a) Financial Relations under the Constitution
b) Division of Resources
c) Centre-State Conflict on Finances
d) Revenues of the Central Government
e) Expenditure of Central Government
f) Deficit Financing in India
The Extent of Deficit Financing; The Purpose of Deficit Financing.
13. Foreign Trade
14. Money Supply, Currency and Banking
15. Industrial Development
Compendium 482 Goa Civil Service

a)Historical background
b)Industrial Development after Independence
c)Industries Policy
d)Public Sector
e)Development of Industries and Five-year Plans progress through Plans.
Indian National Movement
1. The Establishment of East India Company
2. The 1857 War of Independence.
Administrative Changes after 1857
3. The Rise of National Movement
4. The Indian National Congress
The First Two Decades; Militant nationalism;
Terrorist Wing of the Extremists; The Lucknow Pact
5. Gandhi appears on the National Scene
The Rowlatt act; Jallianwallah Bagh; The Khilafat Movement
6. The Non-Cooperation Movement
The Swarajya Party; Another Phase of Terrorism; Simon Commission; Poorna Swaraj
7. The Second Civil Disobedience Movement
The Round Table Conference; The Communal Award
8. The Congress Ministries
Cripps Mission; Quit India Movement; Cabinet Mission Plan; Mountbatten Plan.

_____

Department of Personnel
No. 15/50/87-PER-Part I Dated: 12/12/1997

NOTIFICATION
Whereas the Recruitment Rules for the posts in the Cadre of Mamlatdars/Joint
Mamlatdars/Assistant Director of Civil Supplies (hereinafter called "the said Cadre") provides a
period of two years as probation period for the officer in the Cadre.

And whereas the said Recruitment Rules provide that the officers in the said Cadre whether
promotees or direct recruits shall be required to pass the Departmental examination conducted by the
Goa Public Service Commission during the said probation period so as to ensure that they have basic
knowledge of certain subjects for efficient discharge of their official duties.

2. Now, therefore, the Government of Goa in supersession of all earlier Government Notifications in
this regard is pleased to make the following rules, namely:-

I. Short title, applicability and commencement:- (1) These rules may be called Goa Departmental
Examination for the Officers in the Cadre of Mamlatdars/Joint Mamlatdars/ Assistant Director of
Civil Supplies Rules, 1997.

(2) They shall apply to all officers on probation, whether promotees or direct recruits in the Cadre of
Mamlatdars/Joint Mamlatdars/ Assistant Director of Civil Supplies.

(3) They shall come into force at once.

2. Examination programme:- (1) The examination shall be held every six months.

(2) The date of examination shall be notified in the Official Gazette at least one month in advance.

(3) The syllabus for the examination shall be as per Annexure appended to these rules.
Compendium 483 Goa Civil Service

(4) Text books of the Acts and the Rules shall be allowed at the examination.

3. Eligibility for examination:- Every officer on probation in the said Cadre, whether promotees or
direct recruits, shall be eligible to appear in examination.

4. Procedure for holding examination:- The Goa Public Service Commission shall conduct the
examination.

5. Qualifying marks for examination:- A candidate shall be declared passed in the examination, if he
secures a minimum of 45% of the maximum marks in each paper as prescribed under rule 2.

"Provided that if a candidate passes in one or more papers prescribed under rule 2 by securing
the minimum marks prescribed in this rule for such paper or papers but fails in one or more papers, he
shall be exempted from further appearing for the examination in the paper in which he has so passed."

6. Exemption from examination:- The Government of Goa, subject to such conditions which he may
impose, exempt any person, who has already passed a similar Departmental Examination conducted
by other State Governments from appearing in all or any of the papers included in the Annexure to
these rules.

7. Interpretation:- If any difficulty arises in interpretation of any of the provisions of these rules, the
decision of the Government of Goa shall be final.

ANNEXURE

SYLLABUS FOR EXAMINATION SHALL BE AS UNDER:

Paper 1 -100 marks

Judicial questions on Indian Penal Code, Indian Evidence Act and Cr. Procedure Code
(Chapters I to XV, XVIII, XIX, XX, XXI, XXVI, XXX, XXXIII, XXXV to XXXIX, XLIII and XLVI
(with books).

Paper II -100 marks

Question on Police Act 1961, Madras District Police Act, 1859, Indian Arms Act and Rules
framed thereunder, Indian Stamp Act, Court Fees Act, Essential Commodities Act, The Madhya
Pradesh Control of Music and Noises Act, Cinematograph Act, 1952 and the Goa, Daman and Diu
Cinematograph Rules, 1965, The Protection of Civil Rights Act, 1955 (Act No. 22 of 1955) (with
books).

Paper III -100 marks

Questions on the Goa Land Revenue Code 1968, and the Rules made thereunder. Agriculture
Labourers and Village Artisans Act, 1971, Goa, Daman and Diu Mundkars (Protection from Eviction)
Act 1975, and the Rules made thereunder, Goa, Daman Diu Agricultural Tenancy Act, 1964, and the
Rules made thereunder, Goa, Daman and Diu Mamlatdars Court Act, 1966 (Act No.9 of 1966), and
the Rules made thereunder, Land Acquisition Act of l894 and the Rules made thereunder and Indian
Forest Act (with books).

Paper IV-100 marks

Questions on the Goa Municipalities Act, 1968 as amended from time to time, Goa Village
Panchayati Raj Act, 1994 and Regulamento de Mazanias das Devalais do Estado da India (with
books).

Paper V -100 marks

Compendium 484 Goa Civil Service

Questions on the Entertainment Tax Act, Sales Tax Act, Goa, Daman and Diu Excise Duty Act, 1964,
and the Rules made thereunder, Introduction to India Government Accounts and the Audit Second
Edition 1956 Chapters 1,7,8,12,13,14,16,20, 24,27 and 28 (with books).

Paper VI -100 marks

Questions on the Constitution of lndia, the Manual of Elections Law 1967. Representation of the
People Act 1950, and 1951. Registration of Election Rules and the Conduct of Election Rules and
Hand Book for Returning Officers (with books).

Paper VII -100 marks

Questions on :-

(a) General Financial Rules and Goa Delegation of Financial Power Rules, 1978 (with books).

(b) Compilation of Treasury Rules Vol. I (with books).

(c) Fundamental Rules and Supplementary Rules (Part I and II). Civil Service Regulations, Central
Civil Services (Conduct) Rules, 1964, Central Civil Services (Classification, Control and Appeal)
Rules, 1965, Central Civil Services (Leave) Rules, 1972, Central Civil Services (Pension) Rules, 1972
(with books).

By order and in the name of

the Governor of Goa.
Sd/-
(S. S. Keshkamat)
Joint Secretary (Personnel).
______
Department of Personnel
No. 3/5/89-PER (Part) Dated: 26-11-1997
NOTIFICATION
In exercise of the powers conferred by the proviso to Article 309 of the Constitution and all other
powers enabling it in this behalf, and in supersession of the Goa Civil Service Rules, 1967, the
Governor of Goa, in consultation with the Goa Public Service Commission, conveyed vide their letter
No. COM/1/24/88 dated 12-8-1997 and 16-9-1997 hereby makes the following rules, namely:-
1. Short title and commencement.— (1) These rules may be called the Goa Civil Service Rules,
1997.
(2) They shall come into force with effect from the date of their publication in the Official Gazette.
2. Definitions.— In these rules, unless the context otherwise requires.-
(a) "Commission" means the Goa Public Service Commission;
(b) "Duty Post" means any post specified in Schedule I and includes a temporary post carrying
the same designation as any of the posts specified in that Schedule and the scale of pay which
is identical to that attached to Junior Grade of the Service and any other temporary post
declared as duty post by the Government.
(c) "Government" means the Government of Goa;
(d) "Member of the Service" means a person appointed on regular basis in anyone of the 4 grades
of the Service and includes a person appointed on probation to the junior scale of the service;
(e) "Schedule" means the Schedules I and II appended in these rules;
(f) "Service" means the Goa Civil Service;
Compendium 485 Goa Civil Service

(g) "Probationer" for the purpose of these Rules, means a person appointed to the Service, on
probation by direct recruitment;
(h) "Scheduled Castes" and "Scheduled Tribes" shall have the same meanings as are assigned to
them by clauses (24) and (25) respectively of Article 366 of the Constitution of India;
(i) "Year" means the period commencing on the first day of April and ending on the 31st day of
March of the subsequent year.
3. Constitution of Service.— (l) The Service shall have grades namely:-
(1) Selection Grade;
(2) Junior Administrative Grade;
(3) Senior Scale;
(4) Junior Scale;
(2) All the posts in the above grades shall be Goa Civil Service posts, Group 'A' Gazetted. Provided
that the posts in Selection Grade, Junior Administrative Grade and Senior Scale taken together shall
generally not exceed 1 [40%] of the authorized permanent strength of the Service.
4. Strength of the Service.— (i) The authorized permanent strength of the service and posts
included therein shall be as specified in the Schedule I of the rules.
(ii) The Government, subject to such conditions and limitations as may be prescribed in this behalf,
may, by order, create duty posts for such period as may be specified therein.
5. Method of recruitment.— Appointment to the Service shall be made by the following method,
namely :-
(a) 1[33 1/3 %] of the vacancies of the Junior Scale which occur from time to time as per the
strength of the Service shall be filled by direct recruitment;
(b) The remaining 1[66 2/3 %] of the vacancies shall be filled by promotion from amongst the
officers who hold any of the posts specified in the Schedule II to these rules on regular basis
for a minimum period of five years under the Government of Goa.
6. Eligibility.— The candidate to be eligible for appointment to the Service through direct
recruitment should be a degree holder of a recognized University and should be less than 2[40] years
of age, relaxable for Government servants as per the orders issued by the Government from time to
time. The candidate should have adequate knowledge of Konkani.
7. 4[ Competitive examination.— (1) A competitive examination for direct recruitment to the
Service shall be conducted by the Commission, in the manner notified by the Government, from time
to time. The dates on which and the places at which the examination will be held, shall be fixed by the
Commission.
(2) Whenever written examination for any post in the service is conducted by the Commission, the
results of such written examination shall be communicated by the Commission to the Government and
displayed prominently on the Notice Board in the Commission's office.
(3) The pass percentage for any such written examination shall be 65 percent marks.
(4) There shall be no short-listing of candidates for the oral interview and all candidates who secure
pass percentage at the written examination, shall be called for the oral interview:
Provided that if adequate number of candidates from reserved categories securing pass percentage
at the written examination are not available to be called for the interview in respect of vacancies
reserved for them, then, to the extent of such shortfall, the pass percentage for candidates belonging to
Scheduled Castes and Scheduled Tribes shall be minimum 55 percent of marks and for Other
Backward Class, Physically Handicapped and for Children of Freedom Fighters, it shall be minimum
60 percent of marks.
Compendium 486 Goa Civil Service

(5) Marks allotted for interview shall be clearly notified in advance.

(6) All such oral interviews shall be conducted under CCTV surveillance or videography and the
proceedings thereof shall also be video-recorded and such recording shall form Permanent Record of
the Commission".]
8. Decision of the Commission to be final.— The decision of Commission as to the eligibility or
otherwise of a candidate for admission to the examination shall be final and no candidate to whom a
certificate of admission has not been issued by the Commission shall be admitted to the examination.
9. List of successful candidates.— The Commission shall forward to the Government a select list,
arranged in the order of merit of the candidates, who have qualified by such standards as the
Commission may determine;
10. Preparation of eligibility list.— (1) Every year, with reference to the 1st of April of that year,
the Government shall prepare an eligibility list of officers holding various posts referred to as feeder
posts in the Schedule II for the purpose of promotion to the Junior Scale of the Service. Such list shall
be circulated to all the officers holding such posts;
(2) For the purpose of sub-rule (i) an officer shall be considered as eligible for promotion to the
Junior Scale of the Service, if such officer has held a post specified in the Schedule II on regular basis
for a period of 5 years.
(3) The selection of the candidates shall be made on the basis of merit, with due regard to seniority.
11. The composition of the Selection Committee.— Recruitment under rule 5 shall be made on the
recommendation of a Selection Committee (hereinafter referred to as the Committee" consisting of :-
Chairman:
(i) The Chairman or a Member of the Commission;
Members:
(ii) The Chief Secretary or some other equivalent senior officer to be nominated by the Chief
Secretary ;
(iii) The Secretary (Personnel), and if the Secretary (Personnel) happens to be the Chief Secretary,
then any other senior Secretary to be nominated by the Chief Secretary;
12. Conditions of eligibility and procedure for selection.— (1) The Committee shall consider from
time to time the cases of officers eligible under clause (b) of rule 5, who have served in the posts
specified in the Schedule II for not less than 5 years in regular service and prepare a select list of
officers recommended, taking into account the actual vacancies at the time of selection. The selection
for inclusion in the list shall be based on merit and availability in all respects for appointments to the
service with regard to seniority.
(2) The names of persons included in the select list shall be arranged in the order of merit;
(3) The select list so prepared shall be forwarded by the Committee to the Government.
(4) The select list forwarded by the Committee, shall ordinarily be in force during the year in which
it is prepared or until a fresh select list is prepared for the purpose in accordance with these rules,
whichever is earlier.
13. Initial appointment of persons to the Service.— The Officers holding any of the post either in
officiating or in substantive capacity, under the Goa Civil Service rules, 1967 and included in the
Schedule, at the commencement of these rules, shall be deemed to have been appointed to the Service.
14. Appointment to the Service.— (1) Appointment to the Service shall be made in the order of
merit from the select list referred to in the sub-rule (3) of rule 12 with due regard to the proportion
specified in rule 5.
(2) All appointments to the Service shall be made to the Selection Grade, Junior Administrative
Grade, Senior Scale or Junior Scale of the Service and not against any specific post included in the
Service.
Compendium 487 Goa Civil Service

(3) All appointments to the Selection Grade and Junior Administrative Grade shall be treated as
non-functional.
1[(4) No appointment to any post of the Goa Civil Service through direct recruitment shall be made
unless the provisions/procedure as prescribed in these Rules have been strictly complied with".]
15. Period of Probation.— Every person appointed to the Junior Scale of the service under rule 5
shall be on probation for a period of 2 years.
16. Training and Departmental examination.— A person appointed in the Service under rule 5,
shall undergo such training and pass during the period of probation, such departmental examination as
may be laid down by the Government in consultation with the Commission:
Provided that the officers who have attained 50 years of age and above and who are appointed
under clause (b) of rule 5, may be exempted from passing the departmental examinations.
17. Confirmation in the Service.— The Commission in consultation with the Commission, confirm
in the Service, any person who has been appointed under clause (a) of rule 5 and declare to have
satisfactorily completed his period of probation.
18. Appointment to duty posts of the Service.— Every duty post shall be held by a member of the
Service;
19. Seniority.— The relative seniority of direct recruits and promotees shall be determined in
accordance with the provisions of the Goa Government (Seniority) Rules, 1967, as in force.
20. Pay and allowances. — The scales of pay attached to the Service shall be as follows:–
(i) Selection Grade - 1[Pay Band - 4 ` 37,400-67,000 + Grade Pay ` 8,700.]

(ii) Junior Administrative Grade - 1[Pay Band - 3 ` 15,600-39100 + Grade Pay ` 7600]

(iii) Senior Scale - 1[Pay Band-3 ` 15,600-39,100 + Grade Pay ` 6,600

(iv) Junior Scale - 1[Pay Band-3 `15,600-39,100+ Grade Pay ` 5,400]
21. Promotion to the Senior Scale. - (1) Promotion of the members of the service to the Senior
scale shall be made in consultation with the Commission on the basis of merit with due regard to
seniority.
(2) An officer with a minimum of 2[6] years of regular service in the Junior Scale of the Service
shall be eligible for being considered for appointment to the Senior Scale:
Provided that where a person is considered for such appointment all persons senior to him in the
Junior Scale shall be considered irrespective of the fact whether or not they fulfill the requirements as
to the minimum of 2[6] years of regular service in the Junior Scale.
22. Appointment to the Junior Administrative Grade.— (1) appointment of members to the Junior
Administrative Grade shall be made by promotion on the basis of seniority, subject to fitness, on the
recommendation of the Committee as constituted under rule 11.
(2) A Senior Scale Officer with the minimum of 1[10] years of regular service in the Service
including 1[minimum one year] regular service in Senior Scale shall be eligible for being considered
for promotion in the Junior Administrative Grade:
Provided that where a person is considered for such appointment all persons senior to him in the
Senior Scale shall also be considered irrespective of the fact whether or not they fulfill the
requirement as to the minimum of 1[10] years of regular service in the scale.
23. Appointment to Selection Grade.— (1) Appointment of members to the Selection Grade shall be
made by promotion, on the basis of seniority, subject to fitness, on the recommendation of the
Committee as constituted under rule 11.
(2) A Junior Administrative Grade Officer with minimum of 1[14] years of regular service in the
Service including 1 [minimum 1 year] regular service in Junior Administrative Grade shall be eligible
Compendium 488 Goa Civil Service

for being considered for promotion to the Selection Grade

Provided that where a person is considered for such appointment all persons senior to him in the
Junior Administrative Grade shall also be considered irrespective of the fact whether or not they fulfill
the requirement as to the minimum of 1[14] years regular service in the cadre.
24. Disqualification.— (a) No person who has more than one wife living or who having spouse
living, marries in any case in which case such marriage is void by reason of its taking place during the
life time of such spouse shall be eligible for appointment to the service, and
(b) no woman whose marriage is void by reason of the husband having a wife living at a time of
such marriage or who has married a person who has a wife living at a time of said marriage, shall be
eligible for appointment to the Service:
Provided that the Government may, if satisfied that there are special grounds, for so ordering,
exempt any person from the operation of this rule.
25. The crucial date for eligibility of officers for promotion.— The crucial date for determining the
eligibility of the officers for promotion to any Grade in the Service shall be the 1st of April of the year
in which the D.P.C. meets.
26. Regulations.— The Government may make regulations or issue instructions in consultation
with the Commission inconsistent with these rules, to provide for all matters for which provision is
necessary or expedient for the purpose of giving effect to these rules.
27. Residuary matters.— In regard to matters not specifically covered by these rules or by
regulations or orders issued there under governed by the rules, regulations and orders applicable to
corresponding officers serving in connection with the affairs of the State.
28. Interpretation.— If any question arises as to the interpretation of these rules, the same shall be
decided by the Government in consultation with the Commission.
29. Saving.— Nothing in these rules shall affect reservations and other concessions required to be
provided for Scheduled Castes, Scheduled Tribes and other Special categories of persons, in
accordance with the orders issued by the Central Government from time to time in this matter.
30. Power to relax.— Where the Government is of the opinion that it is necessary to expedient so to
do, it may, by order, for reasons to be recorded in writing and in consultation with the Commission,
relax any of the provisions of these rules with respect to any class or category of persons or posts.
SCHEDULE-I
(See rule 4)
The authorised permanent strength of the Service and the nature of posts included therein are as
follows.-
1[Sanctioned Strength
1 Specific posts under the Government of Goa - 128
2 Deputation/Leave/Training Reserve - 93
Total - 221
Inclusive of posts added subsequent to the formation of the service.
The above figures include the following posts:-]
1[Senior Posts
(1) Heads of Departments - 15
(i) Registrar of Co-operative Societies
(ii) Director of Civil Supplies & Consumer Affairs
(iii) Director of Transport
Compendium 489 Goa Civil Service

(iv) Director of Social Welfare

(v) Director of Printing & Stationery
(vi) Director of Settlement & Land Records
(viii Director of Urban Development
(viii) Director of Panchayats
(ix) Director of Vigilance
(xi Director of Women & Child Development
(xi) Director of State Lotteries
(xii) Director of Mines
(xiii) Director of Official Language
(xiv) Director of Tribal Welfare
(xv) Joint Chief Electoral Officer
(2) Joint Secretaries/Additional Secretaries to the Government -9
(3) Additional Collector of Districts -4
(4) Directors of Administration in the following Departments -3
(i) Directorate of Education
(ii) Directorate of Health Services
(iii) Goa Medical College
(5) Additional Commissioner of Commercial Taxes -1
(6) Additional Director Vigilance -1
(7) Superintendent of Jails -1
(8) Additional Director Panchayats-I -1
(9) Additional Inspector General of Prisons -1
(10) Deputy Controller (Civil Defence) -1
(11) General Manager (DIC), Directorate of Industries, Trade and Commerce -1
Total - 38
1[(1) Deputation Reserve 60 % of 38 ............ 23
(2) Leave Reserve 10% of 38 ................... 04
(3) Training Reserve 12.5 % of 38 ............ 05
_______
Total 32
Junior Posts
(1) Deputy Collectors/Sub- Divisional Magistrates/Additional Deputy Collectors - 22
(2) Special Land Acquisition Officer -3
(3) Deputy Director of Panchayats -2
(4) Assistant Commissioner, Excise -2
(5) Assistant Commissioner, Commercial Taxes -6
(6) Deputy Registrar of Co-operative Societies -1
(7) Deputy Registrar, Engineering College -1
(8) Deputy Registrar, Government Polytechnic -1
(9) Under Secretaries to the Government - 24
(10) Deputy Director of Administration in the following Departments - 12
Compendium 490 Goa Civil Service

(i) Directorate of Agriculture

(ii) Water Resource Department
(iii) Forest Department
(iv) Directorate of Animal Husbandry and Veterinary Services
(v) Public Works Department
(vi) Electricity Department
(vii) Directorate of Fire and Emergency Services
(viii) Institute of Psychiatry & Human Behaviour
(ix) Goa Medical College
(x) Goa Dental College & Hospital
(xi) Directorate of Transport
(xii) Directorate of Food & Drugs Administration
(11) Forest Settlement Officer -1
(12) Additional Director of Urban Development -1
(13) Assistant Director, Industries, Trade and Commerce -1
(14) Assistant Director (Administration), Directorate of Industries, Trade and Commerce - 1
(15) Assistant Director of State Craftsmen Training -1
(16) Assistant Chief Electoral Officer -1
(17) Administrative Officer, Hospicio Hospital, Margao -1
(18) Deputy Registrar of Co-operative Societies (Administration) -1
(19) Assistant Director (Administration), Directorate of Women and Child Development - 1
(20) Project Officer, Directorate of Technical Education -1
(21) Deputy Director (Administration - II) Directorate of Tourism -1
(22) Assistant Director of Mines -1
(23) Estate Officer -1
(24) Administrator of Communidades -3
Total - 90
3[Junior Posts

1 Deputation Reserve 45% of 90 - 41

2 Leave Reserve 10% of 90 - 09
3 Training Reserve 12.5% of 90 - 11
Total - 61]
SCHEDULE-II
1[

1. Mamlatdar/Joint Mamlatdar/Assistant Director of Civil Supplies.

2. Block Development Officer
3. Assistant Registrar of Co-operative Societies/Assistant Registrar (Audit)/ Assistant Registrar
(Marketing) under the office of the Registrar of Co-operative Societies.
4. Commercial Tax Officer
5. Section Officers in the Secretariat and Superintendents outside the Secretariat excluding
Superintendents in the Goa Legislature Secretariat.
6. Superintendent of Excise
Compendium 491 Goa Civil Service

7. Technical Officer in the Secretariat

8. Assistant Superintendent of Jail
9. Registrar, Administrative Tribunal]
By order and in the name
of the Governor of Goa
Sd/-
S. S. Keshkamat
Joint Secretary (Personnel)
1. Substituted vide Notification dated 18-08-2004 published in the Official Gazette Series I No. 23 dated 02-09-2004.
2. Substituted vide Notification dated 03-09-2004 published in the Official Gazette Series I No. 24 dated 09-09-2004.
3. Substituted vide Notification dated 08-03-2007 published in the Extra-ordinary Gazette Series I No. 49 dated 08-03-2007.
4. Substituted vide Notification dated 17-12-2009 published in the Official Gazette Series I No. 39 dated 24-12-2009.
5. Substituted vide Notification dated 02-11-2010 published in the Official Gazette Series I No. 33 dated 11-11-2010.
6. Substituted Schedule 11 vide Notification dated 06-12-2011 published in the Official Gazette Series I No. 37 dated 15th December,
2011.
7. Substituted vide Notification dated 18-10-2012 published in the Extra-Ordinary Series I No. 29 dated 18th October, 2012.
8. Added vide Notification dated 28-11-2012 published in the Official Gazette Series I No. 36 dated 6th December, 2012.
9. Substituted vide Notification dated 10-06-2015 published in the Official Gazette Series I No. 11 dated 11th June, 2015.

______
Compendium 492 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

Goa Govt. Employees (Redressal of Grievances Forum)

Scheme/Redressal of Grievances
Compendium 493 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

Department of Public Grievances

No.11/10/2019/PG-Misc/606 Dated:- 11-07-2019

CIRCULAR

In order to have citizen friendly and efficient administration, the public grievances should be
attended in a timely, effective and efficient manner. The Directorate Department of Public
Grievances, Government of Goa, Secretariat is receiving the grievances pertaining to various
departments. In order to ensure timely and effective redressal of grievances in an efficient way, the
following procedure shall be followed henceforth with immediate effect:-

1. As soon as any public grievance is received, either through Email or hard copy, the same shall
be sent to the concerned department on their official Email ID and a copy shall be marked to the
complainant. The concerned department shall send Action Taken Report (ATR) to the concerned
through Email ID within 15 days, as far as possible, and the concerned department shall endorse a
copy to the Directorate Department of Public Grievances.
2. The Action Taken Report (ATR) should also be uploaded by the concerned department on
their Portal. Henceforth, all the HODs shall personally check the emails, regularly, for taking prompt
action.
3. All the HODs shall ensure to upload on their Website the details of Public Grievance Officer
and his/her contract details for the convenience of the public. In case no officer is designated as Public
Grievance Officer, the same should be done immediately.
The above instructions shall be followed strictly, with immediate effect, including
Autonomous Bodies and Corporations.
Sd/-
(P. S. Reddy)
Secretary (PG)

_____

Department of Personnel
No. 2/2/2001-PER Dated:- 09-10-2012
CIRCULAR
It has come to the notice of the Government that the employees of the Government are directly
approaching the Minster/Political Functionaries with their grievances on service matters, thereby
using influence of these dignitaries to get their work done. Such act of the Government servants is in
violation of provisions of Rule 20 of the CCS (Conduct) Rules 1964.
Further as per Rule 3-C (26) of Central Civil Service (Conduct) Rules 1964 which provides the
proper course to be adopted by a Government servant for preferring a claim or to seek redress of a
grievance in any mater connected with his/her serving rights or conditions.
It is therefore, enjoined upon all the Heads of Departments to issue instructions to all the staff
under their control and the staff in subordinate offices including Autonomous
Bodies/Societies/Corporations to refrain themselves from such act as mentioned in Para 1 and that
failing to abide by the provisions of Conduct Rules and the instructions issued by the Government
from time to time will render themselves for disciplinary action.
Sd/-
(Umeshchandra L. Joshi)
Under Secretary (Personnel-I)
______
Compendium 494 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

Department of Personnel
No. 2/1/2001-PER(Part file) Date:- 17-02-2003
Read: The Goa Government Employees (Redressal of Grievances Forum) Scheme, 2001.
CIRCULAR
The Goa Government Employees (Redressal of Grievances Forum) Scheme, 2001, has been
introduced with a objective to provide for the appointment of an Ombudsman for inquiring into
petitions/complaints/grievances by/of Government employees in respect of their service and for
matters connected therewith. According to Clause (8) of this Scheme, as amended, subject to the
directions of the Government, the Ombudsman may entertain hear and dispose off with
recommendation any grievances, petitions, or complaints pertaining to any service matters of a
Government employee or Government employees, including promotion.
When any complaint/application is made by any Government employee addressed to the
Ombudsman it is mandatory for the Head of the Department/Offices, to forward the
complaint/application to Personnel Department to enable Personnel Department to obtain approval of
the Government for referring it to Ombudsman.
It is observed by the Government that in many cases the applications/petitions addressed to
Ombudsman by aggrieved employees are not received in the Personnel Department within a
reasonable time for referring them to the office of the Ombudsman and the Government has taken
serious note of it. It is, therefore, enjoined upon all Heads of Departments/Offices to submit the
complaints/applications to Personnel Department within 8 days from the date of their receipt for
onward submission to be Ombudsman after obtaining Government approval.
Sd/-
Vikas Mardolkar
Under Secretary (Personnel)
_______
Department of Personnel
No. 2/1/2001-PER Date:- 01-10-2001
CIRCULAR
Attention of all Heads of Departments/Offices is invited to the Goa Government Employees
(Redressal of Grievances Forum) Scheme, 2001, circulated vide Notification of even number dated
4-6-2001.
2. In terms of Clause 3(3) of the aforesaid Scheme, Shri D. M. Katkar has been appointed as
Ombudsman.
3. In order to dispose of the grievances received from the Government Servants, the Ombudsman
will require reports/information from the various Departments. The expeditious functioning of the
office of Ombudsman depends upon the receipt of the said reports/information.

4. It is therefore, enjoined upon all the Heads of Departments/Offices to ensure that the requisite
report/information details called for by the office of Ombudsman are furnished to his office on
priority basis. The responsibility for not furnishing information timely and furnishing wrong
information shall rest with the Head of Department/Head of Office.

5. It is brought to the notice that serving Government servants submit their representations directly
to Ombudsman without routing it through their Department. As per Conduct Rules, it is not
permissible to submit the grievances directly to Ombudsman and also it is not permissible to submit
advance copy of the representation. Therefore, Government servants should submit their
representation to Head of Department/Head of Office who should in turn refer the same to
Ombudsman within seven days from the receipt of representation with their comments on the
Compendium 495 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

complaints/representation with the requisite supporting documents, etc. and also obtain directions if
any from the Government under clause 8 of the Goa Government Employees (Redressal of
Grievances Forum) Scheme 2001. Circular No. OMBD/6/2001-02/48 dated 31-8-2001 issued by the
office of Ombudsman refers.

6. The contents of Para (5) should be brought to the notices of all Government servants.

Sd/-
D. M. Borkar
Under Secretary (Personnel)
_______
Department of Personnel
No. 2/1/2001-PER Date:- 04-06-2001
NOTIFICATION
THE GOA GOVERNMENT EMPLOYEES
(REDRESSAL OF GRIEVANCES FORUM) SCHEME, 2001
A SCHEME
to Provide for the appointment of an Ombudsman for inquiring into
petitions/complaints/grievances by/of Government employees in respect of their service and for
matters connected therewith.
1. Short title and commencement:- (1) This Scheme may be called the Goa Government
Employees (Redressal of Grievances Forum) Scheme, 2001.
(2) It shall apply to all Government employees.
(3) It shall come into force at once.
2. Definitions.— In this Scheme, unless the context otherwise requires,—
(a) ―Government employees‖ means and includes all employees appointed by the Government
of Goa, or paid salary out of the State funds or under the control of the Government and
includes the employees of Government companies, aided schools, Corporations or
Government bodies including statutory, local self Government bodies and instructions;
(b) ―Government‖ means the Government of Goa;
(c) ―Ombudsman‖ means a person appointed under clause 3 of this Scheme to hear grievances
or complaints of the Government employees.
3. Appointment of an Ombudsman.— (1) For the purpose of hearing the grievances or
complaints concerning service matters of the Government employees and for the redressal of such
grievances and complaints, the Government shall appoint an Ombudsman in terms of this Scheme,
who shall be under the administrative control of the Government.
(2) The Government shall appoint an Ombudsman, any person.—
(a) who holds or has held the office of a District Judge or is eligible to be appointed as
District Judge and who has not attained the age of sixty five years; or
(b) who is a serving or retired member of the Indian Administrative Service and who has
attained the age of sixty five years; 4[or
(c) who is a serving or retired member of the Goa General Service, with a degree in Law and
who has worked in Level 13 of the Central Civil Services Revised Pay Rules, 2016 atleast
for a period of two years and has not attained age of sixty five years.]
Compendium 496 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

(3) A person so appointed as Ombudsman shall, before entering upon office, make and
subscribe before the Chief Minister or some person authorized and appointed in that behalf
by him oath or affirmation as follows:-
―I, ……………………, having been appointed as Ombudsman under the Goa Government
Employees (Redressal of Grievances Forum) Scheme, 2001, do swear in the name of God/solemnly
affirm that I will bear true faith and allegiance to the constitution of India as by law established and
that I will duly and faithfully and to the best of my ability, knowledge and judgment perform the
duties of my office without fear or favour, affection or ill-will;‖ and
―I, ……………………, do swear in the name of God/solemnly affirm that I will not
directly/or indirectly, communicate or reveal to any person or persons any matter which shall be
brought under my consideration or shall become known to me as an Ombudsman under this Scheme,
except as may be required for the due discharge of my duties as such‖.
4. Ombudsman not to hold any other office.— (1) An Ombudsman appointed under this scheme
shall not hold any office of trust, profit or carry on any business, trade occupation, practice any
profession except as a sitting District Judge, or service of the State in case of serving officer) and
shall:-
(a) If he is a member of Parliament or of the Legislature of any State resign such membership;
or
(b) If he holds any office of trust or profit, resign from such office; or
(c) If he is carrying on any business resign from the management and conduct of such business
(short of divesting himself of ownership); or
(d) If he is practicing any profession, suspend practice of such profession;
(2) A person who has been a member of a political party at any time during the period of five
years immediately preceding.—
(a) the commencement of this Scheme, in the case of first appointment after such
commencement; or
(b) the date on which the vacancy has arisen, in the case of any subsequent appointment;
shall not be eligible to be appointed as Ombudsman.
5. Term of office and other conditions of services of Ombudsman.— (1) a person appointed as
an Ombudsman shall hold office for a 3[term as decided by the Government] or till he attains the age
of sixty five years whichever is earlier:
Provided that:-
(a) the Ombudsman may by writing under his hand addressed to the Chief Minister, resign his
office.
(b) the Ombudsman may be removed from office in the manner provided hereinafter in this
Scheme.
(2) On ceasing to hold office the Ombudsman shall be ineligible for re-appointment as such or for
further employment to any office of profit under the Government or in any Authority, Corporation
Company Society or University in the State of Goa for a period of 1[1] year thereafter.
(3) An Ombudsman shall be paid last drawn salary alongwith fixed Travelling allowance of Rs.
3000/- per month.
(4) The expenditure in respect of the salary and allowances of the Ombudsman, in accordance
with this Scheme, shall be the provided for by the General Administration Department of the
Government, Secretariat, Panaji.
6. Removal of Ombudsman.— The Ombudsman shall be liable to be removed from his office
by the Council of Ministers on the advice of the Chief Minister, for grounds which, in the opinion of
the Chief Minister, are fit enough to discontinue the services of such person as Ombudsman.
Compendium 497 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

7. Staff.— The staff of the Ombudsman shall be provided by the General administration
department, with the prior approval of the Government.
8. Matters to be dealt with by Ombudsman.— (1) Subject to the directions of the he
Government, the Ombudsman may entertain hear and dispose of with recommendations any
grievances, petitions, or complaints pertaining to any service matters of a Government employee or
Government employees, 2 [including promotion].
2 [Provided that the Ombudsman shall not deal with matter of pay anomaly and implementation or
non implementation of any part of the State or Central Pay Commission‘s reports.
Explanation: For the purpose of this clause, Government means ―Minister for Personnel‖.
8A. Bar on engaging the services of Legal Practitioner.— A Government employee who files
petition of complaint before the Ombusman, may take assistance of any other Government servant,
retired or in service but shall not engage the services of a legal practitioner , to present the case on his
behalf.]
4[9. Matters to be referred by the Government to the Ombudsman.— (1) Notwithstanding
anything contained in this Scheme, where any allegation of corruption or misconduct under the
Central Civil Services (Conduct) Rules, 1964, against any Government employee convered by this
Scheme, comes to the knowledge of or is brought to the notice of the Government, the Government
may, refer such matter by order in writing; to the Ombudsman for inquiry and for suitable
recommendation as to whether the matter needs to be investigated and proceeded further.
(2) The Government may also refer any other matter to the Ombudsman for advice/opinion.]
10. Matters not subject to investigation by Ombudsman.— Except as hereinafter provided, the
Ombudsman shall not investigate.
(a) any matter in respect of which a formal and public inquiry has been ordered with the prior
concurrence of the Government.
(b) any matter which has been referred for inquiry, under the Commissions of Inquiry Act, 1952
(Central Act 60 of 1952);
(c) any grievance or complaint made after the expiry of three years from the date on which the
matter complained against is alleged to have taken place;
(d) any matter which the Government by an Order has kept or may keep out of purview of the
Ombudsman.
11. Evidence.— (1) Subject to the provisions of this Scheme, for the purpose of any inquiry or
investigation (including preliminary hearing) under this Scheme, the Ombudsman may require any
public servant or any other person, who in his opinion, is able to furnish information or produce
documents relevant to the investigation, to furnish any such information or produce any such
document.
(2) For the purpose of any such investigation, the Ombudsman shall have all the powers of a
Civil Court while trying a suit under the code of Civil Procedure, 1908 (Central Act 5 of 1908), in
respect of the following matters only, namely:-
(a) summoning and enforcing the attendance of any person and examining him on oath;
(b) requiring the discovery and production of any document;
(c) receiving evidence on affidavits;
(d) subject to any Orders of the Government requisitioning any public record or copy thereof
from any court or office;
(e) issuing commissions for the examination of witnesses or documents;
(f) such other matters as may be specified by the Government;
(2) Any proceeding before the Ombudsman shall be deemed to be a judicial proceeding within the
meaning of section 193 of the Indian Penal Code, 1860 (Central Act 45 of 1860);
(4) No person shall be required or authorized by virtue of this Scheme to furnish any such
information or answer any such question or procedure so much of any document,—
Compendium 498 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

(a) as might prejudice the interests of the State of Goa or the security or defence or internal
relations of India (including India‘s relations with the Government of any other country or
with any international organization);
(b) as might involve the disclosure of proceedings of the Cabinet of the State Government or
any Committee of that Cabinet;
(c) as might form a confidential document.
For the purpose of this sub-clause, a certificate issued by the Chief Secretary of the State
Certifying that any information, answer, portion of a document is of the nature specified in
clauses (a) or clause (b) or clause (c), shall be binding and conclusive.
(5) For the purpose of investigation under this Scheme, no person shall be compelled to give any
evidence or produce any document which he could not be compelled to give or produce in
proceedings before a court.
12. Recommendations of Ombudsman how far binding.— The recommendations made by the
Ombudsman shall ordinarily bind the Government unless otherwise directed by the Chief Minister, on
the advice tendered by the Council of Ministers, supported by reasons for not giving effect to such
recommendations.
13. Costs.— (1) The Ombudsman may, in case the complaint/petition is found to be false or
vexatious to the knowledge of the Petitioner, order the Petitioner to pay cost/compensation of not
more than Rupees ten thousand, to the Government or to any Respondent against whom the allegation
has been made.
(2) The Ombudsman may, if he is satisfied that all or any of the allegations, made in the petition
against the Government have not or has not been substantiated, either wholly or partly order the
petitioner to pay such amount of costs, as may be specified in the order, to the Government and issue
a certificate of recovery in respect of the amount so specified, and such amount may be recovered
through the concerned Administrative Department from the salary of such petitioner of petitioners.
14. Powers to make rules.— (1) The Government may, by notification in the Government
Gazette, make rules for carrying out the objectives of this Scheme.
(2) In particular, and without prejudice to the generality of the foregoing power, such rules may
provide for,—
(a) the form in which petitions may be made under this Scheme;
(b) the conditions of service of the Ombudsman;
(c) the powers of Civil Court which may be vested in the Ombudsman;
(d) the deposit, forfeiture, refund or disposal of sums referred to in this Scheme;
(e) any other matter which has to be, or may be, prescribed under this Scheme.

15. Powers to add, modify vary this Scheme.— If any difficult arises in giving effect to the
provisions of this Scheme the Government may by order, add, modify, vary the provisions of this
Scheme for the purpose of removing the difficulty.

By order and in the name of the Governor of Goa.

Sd/-
D. M. Borkar
Under Secretary (Personnel)
1. Substituted vide Notification No. 2/1/2001-PER(Part file) dated 21-09-2001.
2. Substituted vide Notification No. 2/1/2001-PER(Part file) dated 04-03-2002.
3. Substituted vide Notification No. 2/1/2001-PER(Part file) dated 30-07-2002.
4. Substituted vide Notification No. 2/1/2001-PER(Part IV)/3421 dated 27-12-2018.

______
Compendium 499 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

Department of Administration Reforms Division

No. 3/149/85-ARD(Part-IX) Date:- 10th October, 1986
CIRCULAR
Reference is invited to Government Circular No. 22/2/80-PER dated 25-7-1980 regarding redressal
of grievances of Government servants, in which it was emphasized that all Government servants
should address their representations to their immediate superior officer or Head of Office and only
after all avenues of redressing their grievances are exhausted, should they approach the higher
authorities. Even in these cases, representations were required to be submitted through proper
channel.
2. The matter regarding quick redressal of grievances of Government employees has been re-
examined in detail and in the light of the recently formulated 20-Point Program, so that a healthy in-
house atmosphere is created for the functioning of the Government machinery. Whereas, it may be
difficult to satisfy all the aspirations of Government employees in various fields, there is no reason
why genuine grievances of specified nature cannot be solved expeditiously and satisfactorily if
adequate attention is given to them and proper procedure is adopted.
3. The Government have, therefore, decided that the following procedure shall henceforth be
adopted by all departments offices under the Government of Goa. Daman and Diu for redressal of
grievances of Government employees:
(i) Each department will designate the Head of Office/unit as STAFF WELFARE OFFICER
who will act as the Nodal Authority for dealing with representations from employees coming within
his purview. SWO would maintain a register (proforma at Annexure-I) and representations, written or
verbal, would be recorded for processing and monitoring. SWO would also designate first and third
Tuesday of every month to meet members of the staff between 12 noon and 1.00 p.m. without prior
appointment to submit their grievances.
(ii) The representations will be acknowledged within 7 days, processed with the concerned
authorities and a final reply should be sent within two months. However, attempt should be made to
complete the disposal earlier and as quickly as possible. In case, where for some reason, it is not
possible to take a decision within 60 days, a further reply should be sent within 60 days.
(iii) Heads of Department and Secretaries to the Government may also set aside first Tuesday of
each calendar month (from 12 noon to 1.00 p.m.) during which the staff working under them should
be able to meet them without prior appointment to represent their grievances, if any.
(iv) It would be obligatory for the Government Employees to first give their representation to the
SWO and wait for disposal of their grievances by him before approaching anyone further up. In this
context, attention is invited to the provisions of the conduct Rules and the policy of the Government
of India, to take serious note of employees bringing in extraneous pressures.
4. It is to be realized that the instance of grievances on the part of Government employees would be
considerably reduced if routine matters like, regularization of appointment preparation of seniority
lists, forecasting of vacancies, holding of DPC meetings, sanctioning of leave, etc., are kept upto date
and reviewed periodically. Instructions have already been issued on these matters. Special attention
may therefore please be given to them.
5. The aforementioned procedure would come into effect immediately and the prescribed
register/return may be sent regularly and timely.

Sd/-
P. P. Shrivastav
Chief Secretary
Compendium 500 Goa Govt. Employees (Redressal
of Grievances Forum) Scheme

Annexure-I
Proforma
Register for keeping watch of representation received from the Government servants for redressal of
their grievances.
No. and date of Name &
Sr. To whom Date of
representation designation of Brief subject File No.
No. addressed acknowledgement
received the applicant
1. 2. 3. 4. 5. 6. 7.

Signature of
Date of
Reasons for delay Date of final reply to
referring to Date of Interim Staff Welfare Head of
in disposal of the the applicant
the Officer reply Officer Department
case concerned
concerned
8. 9. 10. 11. 12. 13.

_______
Department of Personnel and A.R.
No. 22/2/80-PER Date:- 25th July, 1980
CIRCULAR
It has brought to the notice of the Government that some Government servants submit their
representations regarding their service matters to higher authorities directly without submitted the
same through proper channel. It is also observed that in some cases advance copies of the
representations are sent directly to the higher authorities. This is not a healthy practice.
2. It is therefore emphasized that all Govt. servants who wish to press a claim to seek redress of a
grievance should address his immediate official superior or the Head of the office. An appeal or
representation to a higher authority (e.g. one address to the Lt. Governor, or the Ministers) must not
be made unless all means of securing attention or redressed from lower authorities have been
exhausted. Even in such cases the representation must be submitted though the proper channel.
3. The representations submitted by the Govt. servants in the manner prescribed above to the
concerned Departments/ Offices should receive the fullest and most sympathetic consideration and
their genuine grievances should be redress without any loss of time and in no case not later than 15
days from receipt of petitions/representations. In case such grievances cannot be redressed within 15
days, reason thereof should be communicated to the person concerned. If the appropriate authority
fails to communicate such a reason or does not dispose of the application/representation latest by the
30th day from it receipt, the applicant is free to take up the respective issue directly to the higher
authorities.
4. The above instructions may be brought to the notice of all members of staff in the
Departments/Offices.
Sd/-
Dr. J. C. Almeida
Chief Secretary
______
Compendium 501 Goa Police Service Rules

Goa Police Service Rules

Compendium 502 Goa Police Service Rules

Personnel Department
No. 22/6/2018-PER/1063 Dated:- 20-04-2021
NOTIFICATION

In exercise of the powers conferred by rule 16 of the Goa Police Service Rules, 1997, the
Government of Goa, in consultation with the Goa Public Service Commission conveyed vide their
letter number No. COM/I/25/88/59 dated 15/04/2021, hereby specifies the training and departmental
examination for the candidates appointed to the post of Junior Scale officer in the Goa Police Service
under rule 5 of the said Rules, as follows, namely:—

1. Training and Departmental Examination.-

(A) For direct recruits on probation:-

(i) Every candidate selected and appointed to the post of Junior Scale Officer in the Goa Police
Service (hereinafter called as ―Probationer‖) shall attend training for a period of twelve months at
such Police Academy/Training College as may be decided by the Government. The training shall be
conducted as per the syllabus of such Police Academy/Training College.

(ii) After completion of the above twelve months training, the Probationer shall attend forty-five days
departmental training at GIPARD. The Probationer shall answer a departmental examination
conducted by the GIPARD before completion of the fifteenth month from the date of his/her
appointment. The Probationer who do not clear this examination shall again answer the examination
which shall be conducted by GIPARD before completion of the eighteenth month from the date of
appointment of such Probationer, failing which, a last opportunity shall be given to such Probationer
to answer the examination which shall be conducted by the GIPARD before completion of the twenty-
third month from the date of appointment of such Probationer. The Probationer, who fails to clear the
said examination even after the three attempts, shall be considered as being unable to complete the
probation period successfully and his services shall be terminated forthwith.
(B) For promotees on probation:—

(i) Every Officer promoted to the post of Junior Scale Officer of the Goa Police Service shall attend
training for a period of forty-five days at GIPARD and after completion of the said training, he/she
shall answer a departmental examination conducted by the GIPARD.

(ii) The Officer who fails to clear the departmental examination in a first attempt shall be given
another opportunity to appear for the examination after a period of six months. The Officer who does
not clear the examination even after two attempts shall be given a last opportunity to answer the
departmental examination after a period of six months. The Officer who fails to clear the said
examination even after the three attempts shall be considered as being unable to complete the
Compendium 503 Goa Police Service Rules

probation period successfully and he shall be reverted back to his original position from where he was
promoted to the post of Junior Scale Officer.

2. Syllabus.— The syllabus for forty five days departmental training and departmental examination
conducted by GIPARD shall be as specified in the Annexure appended hereto.

3. Passing Percentage.— A candidate shall be declared as passed in the departmental examination if

he secures a minimum of 45% of the total marks in each paper.

This Notification shall come into force on the date of its publication in the Official Gazette.

By Order and in the name of

the Governor of Goa.
Sd/-
(Maya Pednekar)
Under Secretary(Personnel-II)

ANNEXURE

A. Syllabus for Training and Departmental Examination of Junior Scale Officers of Goa Police
Service (on probation)

I. The Goan ethos, basic principles of Goa and General Studies.-

(i) The Ethos of Goa - Its geography, ecology, society, social relations, policy, economy,
cultural, heritage, both historical and current, its relationship with the Indian mainstream,
current political, socio – economic developments.

(ii) Concepts of Governance in Constitutional democracy - The legislature, executive,

judiciary, checks and balances, broad constitutional mandates in a democracy,
organizational structure of Government, essentials of public administration, features of
bureaucracy, human rights, the relationship between bureaucracy and democracy, value in
administration and work ethics, practice of integrity, ethics, administrative reforms and
values, relationship and attitudes with political leaders and elected representatives, local
bodies, civil society, Non Governmental Organisations (NGOs), pressure groups, media,
judiciary, legislature, regulatory and watchdog bodies, business and industry, private sector
and public sector, public sector undertakings, public private partnership (PPPs), special
purpose undertaking (SPU), outsourcing, good governance and its principles and practices.
Compendium 504 Goa Police Service Rules

(iii) Basic Management Concepts - Organisational behavior and culture, leadership styles and
attitudes, communication, interpersonal skills and techniques, conflict resolution, consensus
building, personality development and needs, change management.

(iv) Contemporary management practices in Government - In organization behavior, time

management, planning and implementation, data management, innovation, project
management, income tax.

II. The Legal Structures and Police Administration (Part A).-

(i) The Constitution of India- Preamble, Part I, Part II, III, IV, V, VI, IX, IXA, distribution of
legislative powers ( Part XI) taxation provisions (Part XII), XIV, XVIII amendments to the
Constitution and Special provisions.

(ii) Law and Order- The Code of Criminal Procedure, 1973, Evidence Act, 1973, Code of Civil
Procedure 1908, Police Act 1861, relevant provisions of the Indian Penal Code, 1860.

(iii) Other Acts related to Police functioning- The Police Act, 1861, The Unlawful Activities
(Prevention) Act, 1967, The Prevention of Damage to Public Property Act, 1984, The Public
Gambling Act, 1967, Immoral Traffic (Prevention) Act, 1988, The Scheduled Castes and
Scheduled Tribes (Prevention of Atrocities) Act, 1989, The Arms Act, 1959, The Narcotics
Drugs and Psychotropic Substances Act, 1985, The Probation of Offenders Act, 1958, The
Prevention of Corruption Act, 1988, The Official Secrets Act, 1923, Law relating to Human
Rights Act,1993.

(iv)Crime prevention, Police records Registers and maintenance of public peace and order -
Criminology, concepts of criminological psychology, concepts of prevention of crime methods
and strategies, beat system in urban and rural areas, crime beats planning deployment, patrols
and pickets, beat checking and supervision, supervision over crime prevention measures and
optimisation of resources, prevention of dacoits and robberies and prevention of organized
crime.

III. The Legal Structures and Police Administration (Part B).-

(i) Police organization- Police service matters and conduct rules.

(ii) Investigation and Trial methods and Skills- Registration of First Information Report (FIR) and
its importance, scene of crime and its preservation, plan drawing, collection of evidences and
 Compendium 505 Goa Police Service Rules

securing help of experts, search and seizure and recovery of property, general principles of
investigation, multi disciplinary approach, role of intelligence in investigation, examination of
witnesses and recording of statements, writing of case diaries, interrogation of suspects and
accused, arrest of accused, remand and bail provisions, identification parade and its
importance, enquiries and co-ordination with other police stations, investigation of offences
against body and property, investigation of Offences relating to documents and coins.

(iii) Investigation supervisions – Monitoring and reporting status of investigation, Management

Information System.

(iv) Forensics and use of technology, economic offences, Information Technology Act, 2000,
Cybercrime, etc.

IV. Special Legislations.-

(i) Anti- Corruption Laws- The Prevention of Corruption Act, 1988, The Lokayukta Act, 2013,
and any other relevant current legislation.

(ii) Accountability legislations- The Right to Information Act, 2005, The Right of Citizens to
Time Bound Delivery of Public Services Act, 2013.

(iii)Local self – government / local bodies laws – The 73rd & 74th Constitutional Amendments,
the Goa Panchayati Raj Act, 1994 and Rules thereunder, the Goa Municipalities Act, 1968
and the Corporation of City of Panjim Act, 2002 and Elections, Solid Waste Management
Rule, 2016, the Goa Non-Biodegradable Garbage (Control) Act, 1997 and amended from
time to time.

(iv) Legislations relating to Women, Children and Senior Citizen- the Right to Education Act,
2009, the Protection of Children from Sexual Offences Act 2012, the Goa Children Act,
2003, the Domestic Violence Act, 2005 and any other relevant current legislation, the
Persons with Disability Act, 2016, Maintenance and Welfare of Parents and Senior Citizens
Act, 2007, Mental Health Care Act, 2017 and any other relevant current legislations.

(v) Environmental & Forest Laws – Environment Protection Act, 1986, Air Act, 1981, Water
Act,1974, Forest Conservation Act,1980, wildlife Protection Act, 1972 and related legislations.

(vi) Election Laws- The Representation of People of India Act, 1950/1951 and Rules framed
thereunder, Election Commission of India (ECI), election procedures, processes and
guidelines.
 Compendium 506 Goa Police Service Rules

V. Administrative and Financial skills in Government.-

(i) The Mechanisms of Government- Rules of Business in Government of Goa, 1991, Rules of
Legislative Assembly and procedures, Manual of Office procedure.

(ii) Human Resource Management- Recruitment Rules, and Establishment, Probation,

Confirmation, Maintenance of rosters, Central Civil Service (Conduct) Rules, 1964, Central
Civil Service (Classification Control and Appeals) Rules, 1965, Disciplinary and Appeal
Rules, service records, seniority, promotions and Departmental Promotional Committee
(DPCs), leave rules, superannuation and pension benefits including National Pension Scheme
(NPS).

(iii) Practices and procedures- Record Management and disposal of records, noting and drafting,
cabinet notes, presentation skills and computer applications, conduct of meetings and protocol.

(iv) Sources of revenue – Working of Finance Department and Treasury in Financial management
of the State.

(v) Financial Rules- The General Financial Rules, 2017 (as amended from time to time),
Fundamental Rules and Supplementary Rules, the Goa Delegation of Financial Power Rules,
2008, different types of bills, duties and powers of Drawing and Disbursing Officers.

(vi) Tendering procedures and e – procurement.

(vii)Audit process in government- Role of performance audit and performance indicators,

Comptroller and Auditor General of India (CAG), Public Accounts Committee, Public
Undertaking Committee and Legislative audits.

VI. Contemporary issues in Governance.-

Part – I:- Project work, Surveys, Department Studies, Assignments, Reports, Book Reviews,
compulsory online course on COMMIT (a DOPT, GOI programme).

Part-II:- Topics in contemporary issues of Governance in Goa, viz-

i. Sustainable Development Goals

ii. Environmental issues of land and water
iii. Tourism related issues
iv. Sustainable investment and industrial development
v. Waste management in Goa
vi. Coastal Zone Management
 Compendium 507 Goa Police Service Rules

vii. Regional plans and land use

viii. Governance problems in Local Self Government bodies - Panchayats and Municipalities.
ix. Health and hygiene issues in Goa
x. Demographics and population, migration issues
xi. Employment generation and the need for skilling
xii. Any other topic(s) of current interest.

Part – III:- Computer Skills in Government: Excel, Power Point, Word, Email, Database
application, Smartphone as a management tool, utilization of e-governance application,
MIS Application like PFMS, e-DDO, Goa SPARROW, e-Assembly, etc.

B] Examination Pattern:

Paper Subject Marks Duration

Paper – I The Goan Ethos, basic principles of Goa and 100 marks (without 03 hrs
General Studies books)
Paper – II Legal Structures and Police Administration (Part 100 marks 03 hrs
A) (with books)
Paper – III Legal Structures and Police Administration (Part 100 marks 03 hrs
B) (without books)
Paper – IV Special Legislations 100 marks 03 hrs
(withbooks)
Paper – V Administrative and Financial Skills in 100 marks 03 hrs
Government (with books)
Paper – VI Contemporary issues in Governance 100 marks 03hrs
(without books)

_______

Personnel Department
No. 22/15/2017-PER/987 Dated:- 12-04-2021
NOTIFICATION
In pursuance of rule 7 of the Goa Police Service Rules, 1997, and all other powers enabling it
in this behalf, the Government of Goa hereby notifies the Syllabus for the Competitive Examination
for direct recruitment to the Goa Police Service, as stated in the Schedule hereto.

These Rules are issued in consultation with the Goa Public Service Commission vide its letter
No. COM/I/25/88/30 dated 07/04/2021

By order and in the name of

the Governor of Goa.

Sd/-
(Maya Pednekar)
Under Secretary (Personnel-II)
Compendium 508 Goa Police Service Rules

SCHEDULE

Syllabus for Competitive examination for direct recruitment to the post of Junior Scale Officer
(Deputy Superintendent of Police) of Goa Police Service.

Part A: General Intelligence, Reasoning and Numerical Aptitude

Part B: Basics of Indian Constitution, Governance and Administration

This component is aimed at testing the candidate‘s knowledge and aptitude on issues and
themes relating to Indian Constitution, Governance and Administration. On the Constitution, the
candidate must be familiar with the key provisions of the Constitution having a direct linkage to the
functioning of the Indian Democracy and also the debates surrounding Constitutional Reform/
Amendment. With reference to Governance and administration, he/she must be familiar with the role
of bureaucracy, central, state and local level governance mechanisms (with reference to India and the
State of Goa), fundamentals of good governance and emerging issues in society–bureaucracy
interface. The select themes shall include:
 Indian Constitution: Preamble, Fundamental Rights, Fundamental Duties, Directive Principles
of State Policy.

 Indian Constitution and the State: Legislature, Executive, Judiciary.

 Centre State Relations, Union, State and Concurrent Lists, Budgetary Allocations, Role of
Finance and Planning Commissions.

 Elections and Electoral Process, Central and State Election Commissions, Representation of
People‘s Act.

 Role of Bureaucracy in nation building, Civil Services Training, C.C.S. Rules, Integrity in
Administration, Public Private Partnership.

 Good Governance: Efficiency, Transparency, Accountability in Governance, Right to

Information, Role of Lokayukta and Lokpal.

Part C: General Knowledge and Current Affairs

This component is intended to test the candidate‘s awareness and knowledge on general issues of
both historical and contemporary nature relating to India and the State of Goa. The questions aim at
testing both the factual as well as the analytical grasp of the candidate on such issues without actually
testing deeper knowledge on the subject. It may contain questions on history, geography, culture,
scientific developments and current affairs. The select themes shall include:
 Current Events of State, National and International Importance.
 India‘s Freedom struggle, Goa‘s Freedom struggle.
Compendium 509 Goa Police Service Rules

 Physical, Economic and Social Geography of India and State of Goa.

 Religion, Customs and Festivals: India and State of Goa.
 Information and Communication Technology, Biodiversity, Environment and Climate
Change.
 Social Movements: Corruption, Environment, Women‘s issues.

Part D: English Comprehension

_____
Home Department
No. 1/23/2021-HD(G)/Notif./Dy.S.P./SP/2729 Dated:- 30-07-2021
NOTIFICATION
Government of Goa is please to notify the nomenclature of following 03 posts of Senior
Scale (Superintendent of Police) and 10 Junior Scale (Dy. Superintendent of Police) of Goa
Police Service created vide Order No. 1/32/2018-HD(G)/HLEC/Goa Police/3389 dated
27-11-2018 as approved by High Level Empowered Committee:—

Senior Scale (Superintendent of Police)

Sr. No. Name of Post No. of Post

1. Superintendent of Police (Anti-Terrorist Squad) 01
2. Superintendent of Police (Legal and Vigilance) 01
3. Superintendent of Police (EOC) 01
Total 03

Junior Scale (Deputy Superintendent of Police)

1. Deputy Superintendent of Police (Legal and Vigilance) 01

2. Deputy Superintendent of Police (Crime Branch-II) 01
3. Deputy Superintendent of Police (Cyber Crime) 01
4. Deputy Superintendent of Police (Anti Human 01
Trafficking)
5. Deputy Superintendent of Police (Welfare) 01
6. Deputy Superintendent of Police (Tourist Police) 01
7. Deputy Superintendent of Police (Goa Reserve Police 01
‗B‘ Coy)
8. Deputy Superintendent of Police (Goa Reserve Police 01
‗D‘ Coy)
9. Deputy Superintendent of Police (Motor Transport) 01
10. Deputy Superintendent of Police (SPCR) 01
Total 10

By order and in the name of

the Governor of Goa.
Sd/-
Pritidas U. Gaonkar
Under Secretary (Home-I).
Compendium 510 Goa Police Service Rules

_____

Department of Personnel
No. 24/5/79-PER(Part) Dated: 26-11-1997
NOTIFICATION
3/5/89-PER (Part) dated 26/11/1997 published in the Extra-ordinary
Gazette Series I No. 35 dated 27/11/1997
In exercise of the powers conferred by the proviso to Article 309 of the Constitution and all other
powers enabling it in this behalf, and in supersession of the Goa Police Service Rules, 1997, the
Governor of Goa, in consultation with the Goa Public Service Commission, conveyed vide their letter
No. COM/1/25/88 dated 12/08/1997 and 07/10/1997 hereby makes the following rules, namely:-
1. Short title and commencement. - (1) These rules may be called the Goa Police Service Rules,
1997.
(2) They shall come into force with effect from the date of their publication in the Official
Gazette.
2. Definitions.- In these rules, unless the context otherwise requires.—
(a) "Commission" means the Goa Public Service Commission;
(b) "Duty Post" means any post specified in the Schedule and includes a temporary post
carrying the same designation as any of the posts specified in that Schedule, and the scale
of pay which is identical to that attached to Grade II of the Service and any other
temporary post declared as duty post by the Government.
(c) "Government" means the Government of Goa;
(d) "Member of the Service" means a person appointed on regular basis in anyone of the 4
grades of the Service and includes a person appointed on probation to the Junior scale of
the service;
(e) "Schedule" means the Schedule appended to these rules;
(f) "Service" means the Goa Police Service;
(g) "Probationer" for the purpose of these Rules, means a person appointed to the Service on
probation by direct recruitment;
(h) "Scheduled Castes" and "Scheduled Tribes" shall have the same meanings as are assigned
to them by clauses (24) and (25) respectively of Article 366 of the Constitution of India;
(i) "Year" means the period commencing on the first day of April and ending on the 31st day
of March of the subsequent year.
3. Constitution of Service.-(1) The Service shall have 4 grades namely:-
1. Selection Grade;
2. Junior Administrative Grade;
3. Senior Scale;
4. Junior Scale;
(2) All the 4 grades shall be classified as Group 'A' posts (Gazetted) ;
Provided that the posts in Selection Grade, Junior Administrative Grade and Senior Scale taken
together shall generally not exceed 20 % of the authorized permanent strength of the Service.
4. Strength of the Service.— (i) The authorized permanent strength of the Service and posts
included therein shall be as specified in the Schedule.
(ii) The Government, subject to such conditions and limitations as may be prescribed in this
behalf, may, by order, create duty posts for such period as may be specified therein.
5. Method of recruitment.— Appointment to the Service shall be made by the following methods,
Compendium 511 Goa Police Service Rules

namely:—

(a) 3[50 % ] of the vacancies of the Junior Scale which occur from time to time as per the
strength of the Service shall be filled by direct recruitment;
(b) The remaining 3[50%] of the vacancies shall be filled by promotion from amongst the
officers who substantively hold the posts of Inspector of Police, excluding the post of
Inspector of Police (Motor Transport) and Inspector of Police (Wireless), on regular basis
for a minimum period of 5 years under the Government of Goa.
6. Eligibility.- (1) The candidate to be eligible for appointment to the Service through direct
recruitment should be a degree holder of a recognized University and should be less than 35 years of
age, relaxable by 5 years for Government servants as per the orders issued by the Government from
time to time. The candidate should have adequate knowledge of Konkani.
1[(2) the candidate should also fulfill the following physical requirements, namely:-
(i) Minimum height of 2[168 cms. for males and 165 cms. for females];
(ii) Chest unexpanded 80 cms;
(iii) Expanded 85 cms;
(iv) Should undergo efficiency test on model of one star National Physical Efficiency Test.]
7. Competitive examination.— (1) A competitive examination for direct recruitment to the Service
shall be conducted by the Commission, in the manner notified by the Government, from time to time.
The dates on which and the places at which the examination will be held, shall be fixed by the
Commission.
8. Decision of the Commission to be final.— The decision of the Commission as to the eligibility
or otherwise of a candidate for admission to the examination shall be final and no candidate to whom
a certificate of admission has not been issued by the Commission shall be admitted to the
examination.
9. List of successful candidates.— The Commission shall forward to the Government a select list,
arranged in the order of merit of the candidates, who have qualified by such standards as the
Commission may determine.
10. Preparation of eligibility list.— (1) Every year, with reference to the 1st of April of that year,
the Government shall prepare an eligibility list of officers holding the posts of Inspector of Police for
the purpose of promotion to the Junior Scale of the Service. Such list shall be circulated to all the
officers holding such posts;
(2) For the purpose of sub-rule (l) an officer shall be considered as eligible for promotion to the
Junior Scale of the Service, if he/she has held the said posts on regular basis for a minimum period of
five years.
(3) The selection of the candidates shall be made on the basis of merit, with due regard to seniority.
11. The constitution of the Selection Committee.— Recruitment under rule 5 shall be made on the
recommendation of a Selection Committee (hereinafter referred to as the Committee), consisting of:—
Chairman:
(i) The Chairman or a Member of the Commission;
Members:
(ii) The Chief Secretary or some other equivalent seruor officer to be nominated by the Chief
Secretary;
(iii) The Secretary (Personnel), and if the Secretary (Personnel) happens to be the Chief
Secretary, then any other senior Secretary to be nominated by the Chief Secretary;
(iv) Inspector General of Police.
Compendium 512 Goa Police Service Rules

12. Conditions of eligibility and procedure for selection.— (1) The Committee shall consider, from
time to time the cases of officers eligible under clause (b) of rule 5, who have served in the posts of
Inspector of Police for not less than 5 years in regular service and prepare a select list of officers
recommended, taking into account the actual vacancies at the time of selection. The selection for
inclusion in the list shall be based on merit and suitability in all respects for appointments to the
service with due regard to seniority.
(2) The names of persons included in the select list shall be arranged in the order of merit;
(3) The select list so prepared shall be forwarded by the Committee to the Government.
(4) The select list forwarded by the Committee, shall ordinarily be in force during the year in which
it is prepared or until a fresh select list is prepared for the purpose in accordance with these rules,
whichever is earlier.
13. Initial appointment of persons to the Service.—The Officers holding any of the posts either in
officiating or in substantive capacity, under the Goa Police Service Rules, 1973 and included in the
Schedule, at the commencement of these Rules, shall be deemed to have been appointed to the
Service.
14. Appointment to the Service.— (1) Appointment to the Service shall be made in the order of
merit from the select list referred to in the sub-rule (3) of rule 12 with due regard to the proportion
specified in rule 5.
(2) All appointments to the Service shall be made to the Selection Grade, Junior Administrative
Grade, Senior Scale or Junior Scale of the Service and not against any specific post included in the
Service.
(3) All appointments to the Selection Grade and Junior Administrative Grade shall be treated as
non- functional.
15. Period of Probation.— Every person appointed to the Junior Scale of the service under rule 5
shall be on probation for a period of 2 years.
16. Training and Departmental examination.— A person appointed to the Service under rule 5,
shall undergo such training and pass, during the period of probation, such departmental examination
as may be specified by the Government in consultation with the Commission:
Provided that the officers who have attained 50 years of age and above and who are appointed
under clause (b) of rule 5, may be exempted from passing the departmental examinations.
17. Confirmation in the Service.— The Government may, in consultation with the Commission,
confirm in the Service, any person who has been appointed under clause ( a) of rule 5 and declare to
have satisfactorily completed his period of probation.
18. Appointment to duty posts of the Service.— Every duty post shall be held by a member of the
Service.
19. Seniority.— The relative seniority of direct recruits and promotes shall be determined in
accordance with the provisions of the Goa Government (Seniority) Rules, 1967, as in force.
20. 3[Pay and allowances.— The scales of pay attached to the service shall be as follows:-
(i) Selection Grade: Rs. 37,400-67,000 + Grade Pay Rs. 8,700 (Revised PB-4);
(ii) Junior Administrative Grade - Rs. 15,600-39100 + Grade Pay Rs. 7600 (Revised PB-3);
(iii) Senior Scale - Rs. 15,600-39,100 + Grade Pay Rs. 6,600 (Revised PB-3);
(iv) Junior Scale - Rs.15,600-39,100 + Grade Pay Rs. 5,400 (Revised PB-3).]
21. Promotion to the Senior Scale.— (1) Promotion of the members of the service to the Senior
scale shall be made in consultation with the Commission on the basis of merit with due regard to
seniority.
(2) An officer with a minimum of 3[6] years of regular service in the Junior Scale of the Service
Compendium 513 Goa Police Service Rules

shall be eligible for being considered for appointment to the Senior Scale :
Provided that where a person is considered for such appointment, all persons senior to him in the
Junior Scale shall be considered irrespective of the fact whether or not they fulfill the requirements as
to the minimum of 3[6] years of regular service in the Junior Scale.
22. Appointment to the Junior Administrative Grade.— (1) Appointment of members to the Junior
Administrative Grade shall be made by promotion on the basis of seniority, subject to fitness, on the
recommendation of the Committee as laid down under rule 11.
(2) A Senior Scale Officer with the minimum of 3[10] years of regular service in the cadre
including 3[minimum one year] regular service in Senior Scale shall be eligible for being considered
for promotion to the Junior Administrative Grade:
Provided that where a person is considered for such appointment all persons senior to him in the
Senior Scale shall also be considered irrespective of the fact whether or not they fulfill the
requirement as to the minimum of 3[10] years of service in the scale.
23. Appointment to Selection Grade.— (1) Appointment of members to the Selection Grade shall be
made by promotion, on the basis of seniority, subject to fitness, on the recommendation of the
Committee as laid down under rule 11.
(2) A Junior Administrative Grade Officer with minimum of 3[14] years of regular service in the
cadre including 3[minimum one year] regular service in Junior Administrative Grade shall be eligible
for being considered for promotion to the Selection Grade :
Provided that where a person is considered for such appointment all persons senior to him in the
Junior Administrative Grade shall also be considered irrespective of the fact whether or not they fulfill
the requirement as to the minimum of 3[14] years regular service in the cadre.
24. Disqualification.— No person –
(a) who has entered into or contracted marriage with a person having a spouse living, or
(b) who, having a spouse living has entered into or contracted a marriage with any person,
Shall be eligible for appointment to the service:
Provided that the Government may, if satisfied that such marriage is permissible under the personal
law applicable to such person and the other party to the marriage and there are other grounds for so
doing, exempt any person from the operation this rule.
25. The crucial date for eligibility of officers for promotion.— The crucial date for determining the
eligibility of the officers for promotion to any Grade in the Service shall be the 1st of April of the year
in which the D.P.C. meets.
26. Regulations.— The Government may make regulations or issue instructions in consultation
with the Commission, not inconsistent with these rules, to provide for all matters for which provision
is necessary or expedient for the purpose of giving effect to these rules.
27. Residuary matters.— In regard to matters not specifically covered by these rules or by
regulations or orders issued there under or by special orders, the members of the Service shall be
governed by the rules, regulations and orders applicable to corresponding officers serving in
connection with the affairs of the State.
28. interpretation.— If any question arises as to the interpretation of these rules, the same shall be
decided by the Government in consultation with the Commission.
29. Saving.— Nothing in these rules shall affect reservations and other concessions required to be
provided for Scheduled Castes, Scheduled Tribes and other Special categories of persons, in
accordance with the orders issued by the Central Government from time to time in this matter.
30. Power to relax.— Where the Government is of the opinion that it is necessary or expedient so
to do, it may, by order, for reasons to be recorded in writing and in consultation with the Commission,
Compendium 514 Goa Police Service Rules

relax any of the provisions of these rules with respect to any class or category of persons or posts.

SCHEDULE
(See rule 4)
The authorised permanent strength of the Service and the nature of posts included therein are as
follows.-
3
[Sanctioned Strength
1 Specific posts under the Government of Goa — 38
2 Deputation/Leave/Training Reserve — 13
Total — 51
inclusive of posts added subsequent to the formation of the service.
The above figures include the following posts:-
Senior Posts
(1) Superintendent of Police (Special Branch) — 1
(2) Superintendent of Police (Headquarters) — 1
(3) Superintendent of Police (Anti Narcotic Cell) — 1
(4) Principal, Police Training School, Valpoi — 1
(5) Superintendent of Police (Crime Branch) — 1
(6) Superintendent of Police (Security) — 1
(7) Deputy Commandant General Home Guards and Deputy
Director Civil Defence — 1
(8) Superintendent of Police (Anti-Corruption Branch) — 1
(9) Superintendent of Police (Coastal) — 1
(10) Superintendent of Police (State Police Control Room) — 1
————
Total 10
Junior Posts :-
(1) Sub-Divisional Police Officer (Panaji) — 1
(2) Sub-Divisional Police Officer (Ponda) — 1
(3) Sub-Divisional Police Officer (Mapusa) — 1
(4) Sub-Divisional Police Officer (Bicholim) — 1
(5) Sub-Divisional Police Officer (Margao) — 1
(6) Sub-Divisional Police Officer (Quepem) — 1
(7) Sub-Divisional Police Officer (Vasco) — 1
(8) Deputy Superintendent of Police (Konkan Railway) — 1
(9) Deputy Superintendent of Police (Criminal Investigation
Department Crime Branch) — 1
(10) Deputy Superintendent of Police (Anti-Narcotic Cell) — 1
(11) Deputy Superintendent of Police (Security) — 1
Compendium 515 Goa Police Service Rules

(12) Sub-Divisional Police Officer (Porvorim) — 1

(l3) Deputy Superintendent of Police (Special Branch North) — 1
(14) Deputy Superintendent of Police (Police Headquarters) — 1
(15) Deputy Superintendent of Police (Traffic North) — 1
(16) Deputy Superintendent of Police (Police Training Valpoi) — 1
(17) Deputy Superintendent of Police (Coastal Security) — 1
(18) Deputy Superintendent of Police/Sub-Divisional — 1
Police Officer (Canacona)
(19) Deputy Superintendent of Police (Human
Rights Commission) — 1
(20) Deputy Superintendent of Police (Pernem) — 1
(21) Deputy Superintendent of Police (Economic Offences Cell) — 1
(22) Deputy Superintendent of Police (Foreigners Branch, Panaji) — 1
(23) Deputy Superintendent of Police (Immigration Airport) — 1
(24) Deputy Superintendent of Police (Traffic, South) — 1
(25) Deputy Superintendent of Police (Goa Reserve
Police "A" & "B" Coy) — 1
(26) Deputy Superintendent of Police (Goa Reserve
Police "C" & "D" Coy) — 1
(27) Deputy Superintendent of Police (Goa Reserve
Police "E" Coy) — 1
(28) Deputy Superintendent of Police (Special Branch South) — 1
—————
Total 28
Reserves:
(1) Deputation Reserve at 10 % of 38 — 4
(2) Leave Reserve at 12 ½ % of 38 — 5
(3) Training Reserves at 10 % of 38 — 4
—————
Total 13]

By order and in the name of the Governor of Goa.

sd/-
S. S. Keshkamat
Joint Secretary (Personnel)

1. Substiuted by Notification No. 3/5/89-PER (Part) dated 09-09-1998 published in the Official Gazette Sr. I No. 30 dated 22-10-1998.
2. Substiuted by Notification No. 24/5/79-PER (Part) dated 08-02-2001 published in the Official Gazette Sr. I No. 48 dated 01-03-2001.
3. Substiuted by Notification No. 22/7/2006-PER dated 05-12-2011 published in the Official Gazette Sr. I No. 36 dated 08-12-2011.
______
Compendium 516 Goa Police Service Rules