Model Design of Sales Accounting Information System for Utara

Game’s Store

Najla, Supriyati
Department of Computerized Accounting, Universitas Komputer Indonesia, Bandung, Indonesia,
40132

Email 1 [email protected]

Abstract. Technology that is developing with various updates in all fields makes people interested
in transacting. One of them is the sale of games that offer many features and are balanced with the
interests of many buyers. Sellers must also have a strategy in marketing their sales and managing the
goods sold. The system that occurs at Game's Utara Game’s Store which is engaged in sales, still
processes sales transactions manually starting from customer records to inventory, so there will be
recording errors that are less effective. To overcome these problems, researchers designed a Sales
Accounting Information System model that aims to apply the concept of a computerized sales and
recording information system. now with the aim of overcoming the problems that occur in the Game's
Utara Game’s Store. The types of data used in this research are primary data and secondary data.
Data collection techniques used in this study were interviews, observation and literature studies. The
results of interviews and observations are used as primary data and the results of literature studies
are used as secondary data. Based on the conclusions obtained in this study that this sales information
system is expected to assist sellers in accessing transaction data and information on goods sold and
in the application of this sales information system it is hoped that the company's performance will be
better, especially in the transaction process and can help become easier and more efficient. quickly
to generate sales reports effectively and efficiently.

Keywords: Design Model, Sales Accounting Information System

1. Introduction
The Ministry of Communication and Informatics (Kominfo) in collaboration with the Indonesian Institute
of Sciences (LIPI) and the Indonesian Game Association (AGI) has just launched an electronic book entitled
Ecosystem Map of the Indonesian Game Industry 2020 which states that games are currently experiencing
rapid progress in the last three years. A good understanding of playing games is also very much needed.
Based on online media. According to Semuel Abrijani Pangerapan, the Director General of Informatics
Applications for the Ministry of Communication and Informatics stated that regulations, guidelines, and
ratings also require an age limit for playing games that must be considered when playing games. The
Ministry of Education and Culture is currently designing a curriculum about games in schools in Indonesia
[1]. Of course this is one of the government's efforts to support the progress of the game which is currently
growing rapidly.Utara Game’s Store is one of the biggest game stores in Bandung, West Java.
At Toko Utara, lots of games are being sold, from old games to modern games. Besides being
complete, Utara Game’s Store is also very affordable compared to other game stores. With the development
of the trading business, computerized sales accounting applications are also used to handle the sales
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transaction process. The company processes sales transactions using a cash payment system so that it can
be included in the category of corporate accountants. Accounting information systems are very important
to support the continuity of the development of a company [2]. Economics can be defined as a science that
studies human activity in economic activities to make choices by analyzing the costs and benefits of
producing various types of goods and services and distributing them for consumption needs, now and in the
future, to various individuals and groups [3]. The accounting function of presenting quantitative data that
will be used for decision making must be considered so that the information presented is of good quality
[4].
This research goes directly to the field to find out how the sales procedure is at the Utara Game;s
Store and the sales flow that starts from the store to the customer.In the Utara Game’s Store, this game is
very complete and the price is cheaper than other stores. But unfortunately, in the sales procedure at the
Utara Game’s Store, this game still records manually. Where at the time of this recording, the process of
recording sales was carried out in a sales recap book. If things like this happen continuously, it will become
a loophole for fraud and errors in recording financial reports and suffer substantial losses because the
recording process has not been computerized properly.

2. Method
The research method used in this study is a descriptive research method, in which the author analyzes and
describes events that occur today with the intention of overcoming the problems that occur at the Utara
Game’s Store [5]. The types of data used in this research are primary data and secondary data. Data
collection techniques used in this study were interviews, observation and literature study. The results of
interviews and observations are used as primary data and the results of literature studies are used as
secondary data. The use of the prototyping model aims to gather information about user needs quickly by
presenting aspects of the software that will be displayed to customers or users [6]. Figure 1. Describes the
stages of the prototyping system development model.

Figure 1. Prototyping Model [7]

3. Results and Discussion

The sales accounting information system application of an accounting information system is needed by
companies to get good information in order to facilitate the company's business activities [8] at the Utara
Game’s Store has not been implemented in this store because in its management the Utara Game’s Store
still uses manual recording which can result in errors resulting in losses at the Game Utara Game’s Store
and recording daily and monthly recaps at the North Game Shop Game sales recap book North.

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 The design of a sales information system at Utara Game’s Store begins with the stages of
communication or interviews with owners, admins and employees at Game Utara Game’s Store regarding
the needs of the company's business processes and the needs of the system to be created. Based on the results
of the interviews conducted, the system design requirements are mapped [9] in the following program menu
structure.

Figure 2. Program Menu Structure

The system flow in the transaction process on the information system created is as follows:
1. Buyers buy goods or products offered by Utara Game’s Store employees to buyers
2. Employees will check the availability of goods whether the goods purchased are available or not
3. Admin will make a note that has been paid in advance by the buyer and record what items have been
sold at the Utara Game’s Store.
4. After making notes, the admin records the daily financial reports in the form of notes
5. after all transactions have been checked and rechecked, the admin will submit a summary book to HRD
for review.
6. After HRD receives the daily sales book, the owner will check again if something is not right then the
owner will check again with the admin, if it is correct then HRD will give the recap book to the owner

1. User Interface Design

The user interface is seen as the parts of software and the user interface [10]. Figure 3 illustrates the
design of the user interface login. This login design instructs employees to differentiate between employee,
admin, and owner logins.

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 Figure 3. User Interface: Login [11]

Figure 4 illustrates the design of the user interface dashboard. This dashboard is a display that is on
the main page of employees, admin and owner.

Figure 4. User Interface: Dashboard [11]

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 Figure 5 illustrates the design of the user interface Sales Transaction. This sales transaction can only
be opened by the admin and owner at North Game's Store.

Figure 5. User Interface: Sales Transaction [12]

Figure 6 illustrates the design of the user interface Product Data. This interface design is the display
that exists on the employee user.

Figure 6. User Interface: Product Data

Figure 7 illustrates the design of the user interface General Ledger. The general ledger user interface
can only be opened from the admin and owner users

Figure 7. User Interface: General Ledger

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 Figure 8 illustrates the design of the user interface General Ledger. The ledger user interface can only
be opened from the admin and owner users

Figure 8. User Interface: Ledger

Figure 9 illustrates the design of the user interface Trial balance. The trial balance user interface can
only be opened from the admin and owner users

Figure 9. User Interface: Trial balance

Figure 10 illustrates the design of the user interface Income Statement. This interface design is the
display that exists on the employee user.

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 Figure 10. User Interface: Income Statement

2. Database Design
The database design resulted from the process of normalizing company transaction documents [13].
Table 1 displays the design of the goods data table.
Table 1. Goods data table design
No Column Data Type Index
1 item_code VARCHAR (10) PRIMARY
2 item_name VARCHAR (50) -
3 item_price BIGINT -
4 item_unit VARCHAR (10) -

Table 2 shows the customer data table design.

Table 2. Customer data table design
No Column Data Type Index
1 customer_code VARCHAR (10) PRIMARY
2 customer_name VARCHAR (50) -
3 customer_address TEXT -
4 customer_contact VARCHAR (12) -

Table 3 displays the design of the sales transaction table.

Table 3. Design of sales transaction table
No Column Data Type Index
1 invoice_number VARCHAR (10) PRIMARY
2 Date DATE -
3 Quantity INT -
4 Amount BIGINT -

Table 4 displays the sales detail table design.

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 Table 4. Sales detail table design
No Column Data Type Index
1 invoice_code VARCHAR (10) PRIMARY
2 invoice_number VARCHAR (10) -
3 item_code DATE -

4. Conclusions
The system currently running at Toko Utara Game is constrained in the process of making sales reports and
financial reports such as human errors, risks in storing goods data and takes longer time because reports are
still manually generated which can result in delays in reporting sales data of sales and finance. So that it has
an impact on delays in information to leaders needed for decision making, and results in losses that cannot
be offset such as operational costs that are always increasing and financial miscalculations that are not
appropriate. Then the Sales Accounting System is explained to make it easier for Utara Game’s Stores and
Admin Staff to manage financial transactions in order to produce accurate and faster financial reports. This
research resulted in a sales information system design where users can manage goods data, user data,
manage sales transactions, create sales reports and profit and loss reports. However, this research can still
be developed further in further research with other system development methods so that the designed system
can meet user needs and provide optimal benefits for solving problems faced by users.

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