Department of Cou REGION II - CAGAYAN VALLEY SCHOOLS DIVISION OF CAUAYAN CITY. March 12, 2024 0 OO ae mao CONTEXTUALIZED POLICY GUIDELINES ON THE PREPARATION OF DEVELOPMENT PROJECTS (INNOVATION & FEASIBILITY STUDY) AND INCOME-GENERATING PROJECTS: To: Assistant Schools Division Superintendent Division Chiefs Section /Unit Heads Education Program Supervisors Public Schools District Supervisors and Districts In-charge Public Elementary and Secondary School Heads All Others Concerned 1. School-Based Management is fortified under the Governance of Basic Education Act of 2001 (Republic Act No. 9155). With the help of a school improvement plan that lays out specific interventions in schools, it empowers school heads, teachers, and non-teaching staff to increase community participation in education and make the delivery of educational services to learners more responsive, efficient, and effective. 2. __ In adherence to this mandate, all teaching, teaching-related, and non- teaching personnel are encouraged to develop innovative school-based projects aimed at improving the teaching-learning process as well as school administration. 3. Proponents are advised to follow the guidelines set by the Division Office in order to institutionalize the process of approving and accepting Development Projects and Income generating Projects. 4. Attached are the overview of Contextualized Policy Guidelines on the Preparation of Development Projects (Innovation & Feasibility Study) and Income-Generating Projects, and the templates to be used for each. 5. For information, dissemination, and compliance. CHERRY S. naa EdD, CESO V Schools Division Superintendenh As stated Republic Act No. 9155, DO 16, s. 2017 ae eS Address: Turayong, Cauayan City, Isabela, 3305. we Emal address: cavayancty@deped gov.ph MATATAG Website: depedcauayan.wordpress.com‘To be indicated in the Perpetual Index under the following subjects: POLICY PROJECTS: RESEARCH ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] Website: depedcauayan.wordpress.com(Enclosure 01 to Division Memorandum No. 8. 2024) OVERVIEW OF THE CONTEXTUALIZED POLICY GUIDELINES ON THE PREPARATION OF DEVELOPMENT PROJECTS (INNOVATION & FEASIBILTIY STUDY) AND INCOME-GENERATING PROJECTS . ‘The school shall be the heart of the formal education system and shall have a single aim of providing the best possible basic education for all learners. To adhere to this, the Governance of Basic Education Act of 2001 (Republic Act No. 9155) encourages the Department of Education (DepEd) to promote shared governance through School-Based Management. With this order, school heads are directed to develop the Enhanced-School Improvement Plan(e-SIP). This will serve a guide that sets down specific interventions that a school, with the help of the community and other stakeholders, will take on within a period of three consecutive school years. This further seeks to provide those involved in school planning an evidence-based, systematic approach with the point of view of the learner as the starting point. Ultimately, it is envisioned to help schools reach the goal of providing access to quality education. The implementation of development activities integral to it are in the school such as projects under the Continuous Improvement Program (CIP), the creation and mobilization of Learning Action Cells (LAC), and the preparation of the School Report Card (DO 44, 8. 2015) To adhere to the stated guidelines and in order for the e-SIP to be more functional, schools must develop projects and put these into action. Development projects may be aligned with the different areas of education such as learners’ and teachers’ development, physical plant development, instructional materials development, and others. These should be based on the processes of the e-SIP which revolve with the Assess-Plan-Act (APA) Phases. ‘These projects should address the root cause of a certain Priority Improvement Area (PIA). Also, development projects must be reflected in the e-SIP following the Annex 9 (Project Work Plan and Budget Matrix) and Annex 10 (Annual Implementation Plan). ‘The development projects may be categorized as innovation or feasibility study. Innovation is a novel idea, method, and/or product that addresses the i ‘Adécess: Turayong, Cavayan Cty, Isabela, 3305, we Email Address: [email protected] rATAG Website: denedcauayan.wordpress.com |identified PIAs of the School, District, and Division. Strategic Intervention Materials, Contextualized/Localized/Indigenized Instructional Materials, Innovative Teaching Strategies are illustrative examples of innovation. Feasibility study, on the other hand, includes projects such as improvement of physical facilities, among others. ‘Address: Turayong, Cauayan City, Isabela, 3305 DebeD Emall Address: [email protected] matatac Website: depedcauayan.wordpress.com(Enclosure 02 to Division Memorandum No. __, s. 2024) A. Format of a Project Proposal for Innovation I Project Title + This should capture the name of the innovation (independent variable or the cause) and it’s intended effect or result (dependent variable or effect). «Limit the title to 20 words. ll, Background and Rationale * It should present the following: a. the root cause(s) of the problem in order to determine the need for an innovative solution. b. policy guidelines, legal bases, and recent related literature & studies to identify knowledge gaps & reinforce the need for innovation. IIL Objectives * It should include the general and specific statement of the objectives. * There should be a number-bulleted listing of specific statements. + When stating your objectives, use the SMART principle. IV. Target and Beneficiaries * Include the target and beneficiaries of the project. * Nature or characteristics of the beneficiaries must be included, as well as the reasons for their inclusion. V. Project Description, Interventions, Methods and Strategies ‘+ There should be an inclusion of the duration, focus of the activity, description of what is the innovation all about. ‘* Include description on the step-by-step procedure and flow chart of implementing the innovation/ project. + If the innovation is Strategic Intervention Materials, Contextualized Instructional Materials, or Innovative Teaching Strategies, conformance certificate from the LRMDS must be attached. ‘ Address: Turayong, Cauayan City, Isabela, 3305. DefiED wes inal Addie timeesiulbSepeeereeh TATAG Website: depedcauayan.wordpress.comVI. _ Project Implementation Plan (Gantt Chart) + Make an elaborate project schedule in this section. Be sure to include a detailed list of the tasks/activities that will be performed for this project. *Add particular activities in the pre, actual, and post-implementation phases, you may add columns for the implementation month/ period Project Month at Implementation | First Week | Second Week | Third Week | Fourth Week Plan ‘A. Pre- Implementation Phase B. Actual Implementation Phase C. Post Implementation Phase {Atonitoring & Buatuation) VL Budgetary Requirement and Source of Funding * Note: The source of fund should not come from the MOOE fund. ‘Activities | Ttem ‘Quantity | Unit Unit Cost | Total ______ Deseription/Partieular Amount (Enumeraie Activities here) —— Total ‘Sources of Fund VIL. References (APA format) VII. Appendices/Attachment Annual Implementation Plan/Enhanced-School Improvement Plan bearing the Proposed Project. * For innovations like Strategic Interventions Materials, Contextualized Instructional Materials, or Innovative ‘Teaching Strategies, the quality assured material and the conformance certificate from the LRMDS must be attached, * Proof of donation, MOA, or any evidence of the project’s sourcing. ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] Website: depedcauayan.wordpress.comPrepared by: Reviewed by: BENJAMIN C. ABREGADO Proponent Division Research Focal Person Quality Assured by: MARLON C. BARTOLOME, EdD SGOD Chief RUBY B. MAUR, EdD CID Chiet Recommending Approval: Approved: CHELO C. TANGAN, EdD, CESO VI CHERRY S. RAMOS, EdD, CESO V Assistant Schools Division Superintendent Schools Division Superintendent Note: 1. Donations, income-generating projects (IGPs), and other sources of funding are required 10 sustain the project. The MOOE fund should not be used. 2. Proposed innovations which are already implemented will not be given approved permit and acceptance. Submission of proposals should be submitted in the Division Office through Records Section at least a month before the implementation. ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] Website: depedcauayan.wordpress.comB. Format of a Completed Project for Innovation nL. Mm. vil. vill. Project Title Background and Rationale Objectives Target and Beneficiaries Project Description, Interventions, Methods and Strategies Project Implementation Plan (Gantt Chart) Budgetary Requirement and Source of Funding Monitoring and Evaluation * This part describes how progress will be evaluated throughout and at the end of the project. * Use the attached form -FM-QMO-037. Sustainability of the Project * This includes the specifications of the actions or tasks that must be taken to ensure the project's long-term viability. References (APA Format) Appendices /Attachment * Approved/quality assured project proposal with accomplished permit to conduct. Narrative reports Pictorials with proper captions Certificate of adoption Evaluation forms with summary and analysis (in case of instructional materials) ‘The developed instructional material/s Project monitoring report forms with analysis, ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] Website: depedcauayan.wordpress.comPrepared by: Proponent Quality Assured by: MARLON C. BARTOLOME, EAD SGOD Chief RUBY B. MAUR, EdD CID Chief Recommending Approval: HELO C. TANGAN, EdD, CESO VI Assistant Schools Division Superintendent Approved: CHERRY S. RAMOS, EdD, CESO V Schools Division Superintendent ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] ‘Website: depedcauayan.wordpress.comC. Format of a Project Proposal for Fé Study 0. IL. W. v. Project Title Introduction and Rationale * It should include the following: a. Legal bases: b, Study objective c. Analysis of the technical, financial, environmental, and socio- cultural feasibility of the proposed project 4. Potential sustainability of the project Project Description «It shall include the geographical, economic, and socio-cultural profile of the project site (may include map and statistics for emphasis) a. Projected Production/Target Beneficiaries b. Physical Facilities /Equipment c. Management and institutional feasibility of the project (manpower of human resources, organizational set-up or profile of manpower). Date of Implementation * This includes the duration from conceptualization to completion. Implementation Arrangement (Gantt Chart) Implementation | First Week | Second Week | Third Week | Fourth Week Project Month Plan A. Pre- Implementation Phase B. Actual Implementation | Phase 1C. Post- Implementation Phase {Afortoring & Buatwation) “Add particular activities in the pre, actual, and postimplementation phases, you may VL. ‘add columns for the implementation month/ period Budgetary Requirement and Source of Funding -Note: The source of fund should not come from the MOOE fund. ‘Address: Turayong, Cauayan City, Isabela, 3305, Email Address: [email protected] Website: depedcauayan.wordpress.com‘Activities | Ttem ‘Quantity | Unit Unit Cost | Total Description /Particular Amount (Enumerate Activities | here) a Total ‘Sources of Fund VII. References (APA format) VII. Appendices /Attachment Annual Implementation Plan/Enhanced-School Improvement Plan bearing the Proposed Project. Project Work Plan and Budget Matrix Program of Works and School Site Development Plan Proof of donation, MOA, or any evidence of the project’s sourcing. Pictures Prepared by: Reviewed by: BENJAMIN C. ABREGADO Proponent Division Research Focal Person Quality Assured by: MARLON C. BARTOLOME, EdD SGOD Chief RUBY B. MAUR, EdD CID Chief Recommending Approval: Approved: CHELO C. TANGAN, EdD, CESO VI CHERRY S. RAMOS, EdD, CESO V Assistant Schools Division Superintendent __ Schools Division Superintendent ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] ‘Website: depedcauayan.wordpress.comD. Format of a Completed Project for Feasibility Study L nL. ML. WV. vil. vull. Ix, Project Title Introduction and Rationale Project Description Date of Implementation Implementation Arrangement (Gantt Chart) Budgetary Requirement and Source of Funding Monitoring and Evaluation + This part describes how progress will be evaluated throughout and at the end of the project. * Use the attached form -FM-QMO-037. Sustainability of the Project « This includes the specifications of the actions or tasks that must be taken to ensure the project's long-term viability. References (APA format) Appendices / Attachment * Approved/quality assured project proposal with accomplished permit to conduct. Narrative reports Pictorials with proper captions Certificate of adoption Evaluation forms with summary and analysis (in case of instructional materials) Developed instructional material/s «Project monitoring report forms with analysis. Address: Turayong, Cauayan City, Isabela, 3305 pebe> Email Address: cauayancity @deped.gov.ph DefeD Website: depedcauayan.wordpress.comPrepared by: Proponent Quality Assured by: MARLON C. BARTOLOME, EdD SGOD Chief RUBY B. MAUR, EdD CID Chi Recommending Approval: CHELO C. TANGAN, EdD, CESO VI Assistant Schools Division Superintendent Reviewed by: BENJAMIN C. ABREGADO Division Research Focal Person Approved: CHERRY 8. RAMOS, EdD, CESO V Schools Division Superintendent ‘Address: Turayong, Cauayan City, Isabela, 3305, Email Address: [email protected] Website: depedcauayan.wordpress.comE. Format for Income Generating Project Proposal 1, Project Summary Information Project Title Proponent Address/ Project site Contact Persons Number of Beneficiaries Total Project Cost Source of Funds NOWABHH Il, Rationale * This part includes a discussion of the background and the reason for coming up with the project. ‘* Include policy guidelines, legal bases, and recent related literature & studies to identify knowledge gaps & reinforce the need for IGP. IIl, Project Objectives * It should include the general and specific statement of the objectives. + There should be a number-bulleted listing of specific statements. + When stating your objectives, use the SMART principle. IV. Project Description + There should be an inclusion of the duration, focus of the activity, description of what is the innovation all about. « Include description on the step-by-step procedure and flow chart of implementing the project. VI. Expected Output «Production capacity and expected outputs * Projected summary of Gross Sale of Products VIL. Workplan/Timelines Project Month Implementation | First Week | Second Week | Third Week | Fourth Week Plan (ote: this includes activities from prepost implementation) ‘Address: Turayong, Cauayan City, Isabela, 3305, Email Address: [email protected] Website: depedcauayan.wordpress.comVIIL Budgetary Requirements | Retivities tem Quantity [Wait [Unit Gost | Total Description/Particular | _ Amount {Teumerate | ah ‘Actives tere) | | Tota | Sources of Fund IX, Project Operational Description. A. Market 1, Product Description 2. Target Market 3. Price and Pricing (prevailing market price) 4. Terms of Sale (wholesale, retail, direct consumers) 5. Projected Sale Volume B, Technical 1, Project Location 2, Production capacity and expected output 3. Technical Production Processes C. Organization and Management 1. Project Organization and Management Structure D. Financial 1. Capital Requirement 2. Source of Funds 3. Investment Cost 4. Projected Income Statement X. Monitoring and Evaluation XI. Plans for Utilization of Proceeds XII. References Address: Turayong, Cauayan City, Isabela, 3305 Debe> Email Address: [email protected] MATATAG Website: depedcauayan.wordpress.comPrepared by: Reviewed by: SEES eee BENJAMIN C. ABREGADO Proponent Division Research Focal Person Quality Assured by: MARLON C. BARTOLOME, EdD SGOD Chief RUBY B. MAUR, EdD CID Chiet Recommending Approval: Approved: CHELO C. TANGAN, EdD, CESO VI CHERRY S. RAMOS, EdD, CESO V Assistant Schools Division Superintendent Schools Division Superintendent Note: 1. IGPis used to describe an activity that makes money to finance a program or a project. 2. IGPis needed to improve school facilities, offer scholarships to poor children, finance a project for innovation in school, and others. 3. The IGP shalll be for the learners 4. The IGP shalll have been sustained or in existence for at least two (2) consecutive years with a minimum Net Income of P5,000.00 5. Fundraising activities are not considered as Income-Generating Project. 6. Proposed income generating projects which are already implemented will not be given ‘approved permit and acceptance. Submission of proposals should be submitted in the Division Office through Records Section at least a month before the implementation. ‘Address: Turayong, Cauayan City, Isabela, 3305, Email Address: [email protected] Website: depedcauayan.wordpress.comF, Income Generating Project Terminal Report 1, Project Summary Information Il. Rationale IIL, Project Objectives IV. Project Description \V. Mechanics of the Project VI. Expected Output VII. Workplan/Timelines VIII. Budgetary Requirements IX. Project Operational Description X. Monitoring and Evaluation + This part describes how progress will be evaluated throughout and at the end of the project. ‘© Use the attached form -FM-QMO-037. XI. Results and Evaluation * Success indicators + CIGPs in the implementation of the project + Effect or Impact of the project XII. Conclusion XII Appendices * Pictorials * Approved proposal * Terminal report which include: a. how the income was generated; b. how much was generated; and c. where the income was used. 2 Address: Turayong, Cauayan City, Isabela, 3305 DefiED wes Email address: cauayancity @deped gov.ph Website: depedcauayan.wordpress.com MATATAGG. MONITORING AND EVALUATION TOOL FORM (FM-QMO-037) Innovation/Initiative Title: Proponent: __—=——— (Office/School: Objectives | Brief Description of Inputs/Processes | Outputs/Actual | Positive Success the Results Effects/Benefits to | Indicators Innovation/Initiative the Office / Organization Prepared by: Project Proponent Bs Address: Turayong, Cauayan City, Isabela, 3305 DefiED ww tall Address cauayanclty@1deped govph MATATAG Website: depedcauayan.wordpress.comReceives the Project Proposal t Evaluates the submitted proposal. |¢ t ves NO. | Issues permit to conduct ‘Returns to proponents for ‘for the implementation ‘enhancement of the T Proposal ‘Monitors the implementation t Receives the proposal with the completion reports + Assesses and evaluates the completed reports submitted : Issues Acceptance, Approval, & Accreditation Form ‘Address: Turayong, Cauayan City, Isabela, 3305 Email Address: [email protected] ‘Website: depedcauayan.wordpress.com1. FONT AND PAGE FORMATTING Font style for headings & text portion BOOKMAN OLD Font size for headings 12-point Font size for text portion 11-point Standard, at least 1 inch One column, single-sided Indented paragraphs, no line skip between paragraphs Paragraphing ina section Page number Bottom centered Paper A4 (8.2711.69) Spacing LS References: DepEd Order No. 44, s. 2015. Guidelines on the Enhanced School Improvement Planning (SIP) and the School Report Card DepEd Order No. 16, s. 2017. Research Management Guidelines Division Memorandum No. 43, s. 2018. Division Guidelines in Preparing Development Projects. SDO Nueva Vizcaya ‘Address: Turayong, Cauayan City, Isabela, 3305 > we Email Address: cauayancity @deped.gov.ph DebED Website: depedcauayan.wordpress.com