EHS LICENSE REQUIREMENT UNDERTAKING

Conditions and requirements for obtaining EHS

approval for license

Company Name:

Applying for: License type:

New License + New Lease Trading
Additional License General Trading
License Activity Amendment Service
Additional Facility Logistics
Relocating Facility Industrial
Subleasing with Existing Facility
Taking Over Existing Facility

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 License Activities
(Please refer to page 8 for the full list in the Jafza Applicant Guide or visit www.jafza.ae)

Item No. Code Number Activity Description

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General conditions applicable to all types of facilities

• Clients may only perform activities that are mentioned in their license and
approved by EHS.
• Trading and storage of non-hazardous chemicals (i.e., oils, gases, tyres,
rubber products, tobacco, alcohol, perfumes, aerosol cans, scrap/waste) in
a pre-built warehouse and plot of land will require prior approval from EHS.
• Trading, storage, or handling of hazardous chemicals, dangerous goods,
radioactive materials, explosives (for construction use), requires prior
approval from relevant authorities and EHS. The plot of land should be
located in the Jafza Chemical Zone. Hazardous chemicals may not be
stored in pre-built warehouses.
• All handling and/or storage of hazardous chemicals, dangerous goods,
radioactive materials, and small explosives etc. in a facility constructed on a
plot of land will be subjected to a Risk Assessment Study (RA) and/or
Environment Impact Assessment Study (EIA) which must be carried out by
the client through EHS approved EIA and RA consultants.
• Arms & ammunition and animal & animal by-products are not permitted for
trading, storage and handling and hence shall not be dealt with.
• The UAE is a signatory to the "Basel Convention", and any import of
hazardous

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 scrap/waste material into UAE shall necessitate approval from the UAE
Ministry of Climate Change and Environment Similarly, the exporting of
hazardous scrap from the UAE shall require prior approval from the county
of destination and further ratification by the UAE Ministry of Climate
Change and Environment Approval from Dubai Municipality is also required
for movement of scrap inside Dubai.
• Approval from Dubai Police is necessary to establish internet cafes and
other similar mediums.
• Approval is necessary from Dubai Municipality to deal in non-hazardous
scrap.
• The following goods are prohibited from entering the Free Zone:
o Spoiled goods
o Goods that violate the laws protecting commercial, industrial,
environmental, intellectual and literary and artistic property rights.
o Boycotted goods or goods that the Government may decide to boycott.
o Goods which bear writings, drawing, decorations, marks or forms
conflicting with the beliefs, teaching and concepts of revealed religions.
o Raw opium, prepared opium, coca leaves, cannabis (Indian Hemp), qat
leaves, betel nuts leaves (paan), importation of used tyres & electronics.
o Importation of tyres and electronic waste.
• Approval from the following specific authorities must be obtained if the
following products are to be imported and distributed in Dubai and the
rest of the Emirates.

Authority Imported/Exported Goods

Medicines and para-pharmaceuticals, medical
Ministry of Health equipment and medical herbs.

Dubai Municipality Personal care, baby requisites, perfumes, and

(Consumer products safety section) cosmetics.

Ministry of Climate Agriculture, fertilizers, pesticide products, gain products

Change and Environment and animal/bird feed and hazardous scrap.

Dubai Municipality All food items for product registration & label
(food control section) approval.

Dubai Municipality
Toys and games (for testing and certification)
(Consumer products safety section)

Emirates Authority for Toys and games (conformity certification)

Standardisation & Metrology (ESMA)

National Media Council Publications and media.

Dubai Police (Alcoholic drinks and Internet cafes, explosives,

military, weapons, ect...

Dubai Municipality (EPSS section) Nonhazardous scrap.

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 • For food and hygiene related products detailed records of import and
export and/or distribution of the products must be maintained so that
goods may be efficiently and effectively recalled from the market place
should a product pose a health risk to the population or when serious
contravention of regulations has occurred. Records of consumer
complaints and action taken should also be maintained, and all records
should be kept for at least two years or according to the shelf life of the
product.
• Any kind of food and beverage, pharmaceutical, medical and health related
products, agricultural products, personal care items, beauty products,
perfumes and cosmetics, soap and hair care requisites and toys are
permitted for storage under a logistic license but shall be subject to review
and approval by the relevant authorities.
• Detailed import, export and/or distribution records of all products should
be maintained so that goods may be efficiently and effectively recalled
from the market place when a product poses a health risk to the population
or should serious contravention of the regulations occur. Records of
consumer complaints and action taken should be maintained, and all
records should be kept for at least two years or according to the shelf life
of the product.
• The broad rules and regulations governing the EHS and Dubai Civil Defense
requirements include (but are not limited to) the following and all should be
adhered to during the design, construction and operation of a facility:
o Building & General Civil Work Construction Regulations.
o Environmental Control Rules & Requirements and Environmental
Guidelines.
o Health & Safety and DCD Fire Protection Regulations & Standards.
o Free Zone Rules & Regulations, Dubai Municipality (DM)/Hazard Analysis
Critical Control Points (HACCP) Guidelines.
• All PCFC, EHS, Good Warehousing Practice (GWP) and other relevant local,
national and/or international rules, regulations and requirements on
importation, handling, storage and distribution of the products should be
complied with.
• For the import of prohibited & controlled chemicals, explosives and
dangerous goods the following must be adhered to:
o Prohibited chemicals as listed by the Ministry of Climate Change and
Environment. should not be imported into UAE.
o To import controlled chemicals as listed by MoH prior approvals must be
obtained from the UAE Ministry of Health.

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 o Explosives restricted by the Ministry of Interior and National Security will
not be entertained.
o To import dangerous goods (chemicals) into Dubai provisions of Dubai
Municipality must be complied with.

Link: List of Prohibited and Controlled Chemicals for Reference

• Clients must adhere to Dubai Civil Defense guidelines, which are adopted
by Trakhees - EHS Authority, for fire detection and protection, during
operation.

Link: Fire Protection, Fire Prevention, and Fire Control Regulations

• Installation of sprinkler system is mandatory for all companies storing

combustible and/ or hazardous materials. If the facility is already equipped
with an automatic sprinkler system, the client must check with the Dubai
Civil Defense during the application stage to ascertain that the sprinkler
system is adequate for the storage of their materials.
• All facilities are required to provide specific requirements relating to the
storage of food, health, pharmaceutical products, and
temperature-controlled storage wherever applicable.
• For construction of a facility (i.e., warehouse, factory, shed, commercial
tower, rack with mezzanine, fencing etc.) client must obtain "Trakhees-CED
for Building Permit" and "Trakhees-CED for Building Completion" as per the
EHS procedures.

• Note: BP and BCC shall be obtained from the Trakhees Civil Engineering Department (CED)

• For any modifications (i.e., construction of closed cabins with full partitions,
fit-out modifications, installation of machinery, or racking system etc.),
clients shall obtain "Trakhees-CED Modification Permit" (MP) and
"Trakhees-CED Modification Completion Certificate" (MCC) as per the
procedure.

Note: MP and MCC shall be obtained from the Trakhees Civil Engineering Department (CED)

• For high-risk activities clients must refer to the Risk Assessment Study
procedure at the below link.

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 Link: Procedure for Approval of Risk Assessment (RA) Studies

• Client must specify/provide the name of any third-party logistic companies

they intend for storage of any food, medicines and other hygiene related
products. Client shall necessitate prior approval before storing such items.

• Green building regulations are effective since 2008 to ensure sustainable

development for all types of buildings. Proposed buildings and facilities
must be designed and constructed as per Green Building regulations.

For office facility

• Clients are not permitted to store any items in their office facility.
• To sublease an office facility with any other existing company, clients must:
o Specify area of the subleased office in square metres………………….Sqm
o Specify the number of persons in the office. …………………………….
o Submit layout (sketch only) showing the location of the subleased office.

Industrial activities for EZW pre-built light industrial warehouses

• Number of persons in a 313sqm warehouse must not exceed 15.

• Number of persons in a 555sqm warehouse must not exceed 25.

Note: The business unit reserves final rights concerning the issuance of visas to a company.

• Clients must complete EHS Form "PSF-01 a" (E-Form) providing full details
of all light industrial activities that will be performed in the pre-built facility.

Note: Only light assembly and manufacturing operations can be accepted in the pre-built units.

• Solid waste needs to be disposed off through authorised recyclers or

IMDAAD.
• Any air emissions must be in compliance with EHS Environmental
Regulations.
• For any structural modifications (crane installation, wall/cladding opening,
roof works, and removing walls between two warehouses) an approval from
the EZW property department must be obtained before submission of
drawings to obtain Trakhees CED BP or MP.

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 Industrial activities for facilities constructed on plots of land

• It is mandatory to build a facility on a plot of land. Open yard storage and

operations are not permitted. If a client intends to use the plot for open
yard storage or open yard assembling prior approval from Jafza and EHS is
required.

• Client must submit the EHS "PSF-01 a" (E-Form) providing full details of all
manufacturing activities that will be performed in a facility on a plot of
land. Special emphasis must be given to Section C Point No 3 where clients
are required to specify the full industrial process that they intend to carry
out in their facility.

Link: E-form
• Any client undertaking any chemical or hazardous material related activities
are obliged to take a plot in the designated Chemical Zone. A Risk
Assessment Study shall be submitted through EHS approved risk
assessment consultants.

• The client shall treat and recycle any waste water that is generated during
their industrial process, and recycle it within their premises (e.g., via
landscaping) in compliance with environmental regulations.
• Solid/liquid waste needs to be disposed of through authorised recyclers or
IMDAAD.

• Any air emissions must be in compliance with EHS Environmental

Regulations.

• Adequate area for parking, loading, and unloading of vehicles/trailers must

be provided within the premises/plot. Any parking outside the fenced plot
will not be permitted.

• Accommodation and/cooking on the client's facility is not permitted.

• As per EHS regulations, keeping containers for storage purpose and use of
portable cabins on premises is not permitted.

• The client must acquire prior approval from the Trakhees Operations for any
open yard storage

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 Operations on plots leased temporarily

• Clients must specify the items/materials that will be stored on this

temporary open plot / facility.

• Clients are not permitted to store any chemicals on the open plot / yard.

• Repair and service activities are not permitted in the open plot/yard.

• Fuel and other flammable /combustible materials are not permitted to be

stored in the open plot/yard.

• Prior to storage of any materials the plot should be compacted and paved
with interlocking tiles or 150mm road-based material.

• Parking and loading/un-loading of vehicles/trailers should be carried out

within the plot and no outside parking or loading/unloading is permitted.

• Sanitary facilities and rest rooms for workers must be provided at the site.

• A break of 2.4m wide must be maintained at every 100sqm of storage area

and a fire point / fire extinguishers needs to be set-up at strategic
locations at the plot as per DCD requirements. Fire hose reels must be
installed (for wood storage) as per DCD requirements

• After plot allocation from Jafza, the client is required to submit their
proposal (for plot compaction, levelling, asphalting, fencing, generator,
lighting etc.) to EHS and CED and accordingly will be required to obtain
prior approval for the same. Link:
Client Procedure for EHS-NOC for Building Permit

• The broad rules and requirements governing the EHS requirements as

included in Health & Safety Regulations and Standards should be adhered
during the usage of the Plot.

• Upon completion of work and after obtaining Completion NOC from the
CED, clients may start utilising the plot on the condition that, within a
week's time, they will apply/invite EHS for Operation Fitness Inspection.

Link: Procedure to Obtain Operation Fitness Certificate

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 Trading and logistic activities in pre-built warehouses

• Number of persons in a 313sqm warehouse must not exceed 15.

• Number of persons in a 555sqm warehouse must not exceed 25.

Note: The business unit reserves the final right regarding the issuance of visas to a company

• Storage of hazardous/flammable/combustible goods, chemicals, tyres,

fertilizer, industrial gases, animal feeds, explosives, radioactive materials,
alcohol, etc.. are not permitted in pre-built warehouses.

• Any kind of promotional packing and repacking of the traded goods require
prior approval from EHS.

• Any printing, labelling and re-labelling on products that would alter part or
all of the product's information relating, but not limited to, the production
and expiry dates, manufacturers name, country of origin, and ingredients
list is not permitted by Jafza and necessitate prior approval.

• Any kind of industrial, service, maintenance, repair, assembly activities will

not be counted as part of the trading or logistics license.

• For a general trading license and logistic license the client must specify the
broad category of items that they intend to store in facility.

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 Undertaking

I/We have read, understood and undertake to comply with all the above
conditions/requirements and assure that the storage / operation carried out
under this company license will be within the scope of the approved
activity/activities only.

I/We accept that EHS has the absolute discretion to approve or reject above
furnished details and the submitted documents shall become part of EHS
record and shall not be returned.

Name of company:
Name of Signatory:
Designation of Signatory:
Signature
Date

Company Stamp

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