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9 - SAP MM Types of Purchasing Documents and POs

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57 views

9 - SAP MM Types of Purchasing Documents and POs

Uploaded by

ravi.r3003
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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SAP MM– Types of purchasing documents

and Types of Purchasing Orders


Purchase Document types

• Whenever you create a PO with ME21N you can see the standard document type as
Standard(NB) /STO(UB) and Frame work Order (FO).
• We can create/ customize the standard document types as per our requirement.
• Path: SPRO --> MM --> Purchasing --> PO --> Define Document type and then we can assign
number range. The document type always Controls the number range you assigned in SPRO
and other configuration settings.
• Document type NB can be used to create standard purchasing document.
• Document type UB can be used for STO with & without delivery from plant to plant.
• STO WITH DELIVERY
• 1. PO document type : UB
• 2. Movement type : 641 & 101
• 3. Delivery type : NL
• 4. Price :Valuation price
• 5. Delivery costs: Yes

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Purchase Document types

• STO WITHOUT DELIVERY


• 1. PO document type : UB
• 2. Movement type : 641 & 101
• 3. Delivery type : -
• 4. Price :Valuation price
• 5. Delivery costs: Yes

• FO - Frame work order Document type is a standard document type , which is used for
Blanket Purchases, Purchase of services.
• The FO document type has a Validity Start & End date feature which is not in the NB
document type(You can get the same in NB also after customization)
• Services & limits are also present. The FO document type is limited to usage for Iterm
categories
• Standard
• B Limit
• D Service

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Purchase Order Types

• Procurement for Stock


• A stock material is a material that is kept in stock. Such materials are placed in storage
following a goods receipt
• When goods are received by or issued from stores or the warehouse, the stock on hand is
increased or reduced by the amount of the quantity received or issued.
• When you order a material for stock, the system does not require an account assignment
• This is because the posting to the appropriate stock and consumption accounts occurs
automatically after each goods movement (for example, after a material is received by the
stores or issued from stores) . Furthermore, the value and the quantity of the stocked
material are updated in the material master record.
• To order a material for stock, the material must have a master record

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Purchase Order Types

• Procurement for Direct Consumption


• When you procure for direct consumption, you specify the consumption purpose by entering
an account assignment (for example, a cost center)
• On goods receipt, the material or service counts as having been consumed.
• If a material is procured for direct consumption, the consumption accounts in Financial
Accounting are posted when the goods receipt is entered
• The total quantity and value of existing stocks of the material are not affected.

Procurement for services


• An organization business process can be completed by acquiring raw materials,
manufacturing finished goods and selling finished goods. Apart from that, an organization
requires regular maintenance like housekeeping, painting, Hardware service, Air
conditioning service etc. Usually, these services are done by third party vendors (external
contractors). This comes under service procurement in SAP MM. No inventory is maintained
for service procurement.

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Purchase Order Types

• Following are the important aspects of service management


• Service Master Records – It stores all the information related to the service which is to be
procured. Model service specification and standard service catalog are available to assist the
business need. Service master record is created in T code AC03.
• Service Specification –Based on the project need Service specification needs to be created
individually for each and every project. Eg: Plant Maintenance, PS network, Purchase order,
Service entry sheet. To avoid the manual load, Copy function can be used to create service
master and documents from the old ones.
• Planned service – In planned service, the nature and scope of the service know prior.
Description, Quantity, and value are decided already. During service request, the service
specification is entered as short text or with the aid of service master. Eg: House Keeping,
Painting
• Unplanned service – In unplanned service, the nature and scope of the service are not
known. Value limit can only be set. Services may be formed up to the value limit and not be
exceeding that. Eg: Air condition breakdown service.

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Purchase Order Types
• SERVICE MASTER
• T code – AC03
• Create Service master with the service description, Unit of Measure.
• Service Purchase order with reference to the Service Master. PO can also be created without Service
master.
• New service will be created with the Basic unit of Measures, Service Category, valuation Class and
Service group.
• SERVICE PURCHASE ORDER
• T code – ME21N
• The next step in service procurement is service purchase order.
• The important field in service procurement is Item Category (D), Short Text, Net Price, Material Group,
Plant, Storage location, Account assignment category and Service number in Service tab.
• SERVICE ENTRY SHEET
• T code – ML81N
• The services procured is maintained in Service Entry Sheet.
• Compare to normal procurement services differs from goods receipt.
• Select PO and maintain the short text and service number and click ON flag button.

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