STARING MS – WORD ( in Windows Environment)

- You will find most of your programs on the Start menu.

- Click Start,
- Point to Programs,
- Point to the folder Microsoft Word and then
- Click the program name.
- Microsoft Word Document Window:
The typical Microsoft Word Document window is as shown below:-

The Pats are labeled:

1. Title Bar.
2. Menu Bars.
3. Horizontal Ruler.
4. Work Space.
5. Cursor – Insertion Point.
6. Vertical Ruler.
7. Scroll Bars (Vertical & Horizontal)

Show or hide a toolbar

 Right-click any toolbar, and then,
 click the toolbar you want to show or hide on the shortcut menu.
If you don't see the toolbar you want, click Customize, click the Toolbars tab, and then click
the toolbar you want in the Toolbars list.

Tip To quickly hide a floating toolbar, click the Close button on that toolbar.

Resize a toolbar
 To resize a floating toolbar, move the pointer over any edge until it changes to a double-
headed arrow, and then drag the edge of the toolbar.
 To resize a docked toolbar that shares a row with another toolbar, click the move handle
and then drag the edge of the toolbar.

Notes
 To resize a docked toolbar that is in its own row or that is the leftmost or topmost toolbar
in a row or vertical stack of toolbars, make it a floating toolbar.
 When you resize a docked toolbar, the new size might affect the location and size of other
toolbars on the same row.

About menus and toolbrs

 A menu displays a list of commands.
 Some of these commands have images next to them so you can quickly associate the
command with the image.
 Most menus are located on the menu bar, which is the toolbar at the top of the screen.
 Toolbars can contain buttons, menus, or a combination of both.
1. Displaying only the commands and buttons that you use
 Microsoft Office automatically customizes menus and toolbars based on how often you
use the commands.
 When you first start an Office program, only the most basic commands appear. Then, as
you work, the menus and toolbars adjust so that only the commands and toolbar buttons
you use most often appear.

2. Displaying all the commands on a menu

 To look for a command that you don't use often or have never used before, click the
arrows at the bottom of the menu to show all the commands.
 You can also double-click the menu to expand it.
 When you expand one menu, all of the menus are expanded until you choose a command
or perform another action.
 When you click a command on the expanded menu, the command is immediately added
to the short version of the menu.
 If you do not use the command often, it is dropped from the short version of the menu.

3. Positioning toolbars on the same row

 Toolbars can be positioned next to each other in the same row. For example, the
Standard toolbar is positioned next to the Formatting toolbar when you first start a
Microsoft Office program.
 When you put multiple toolbars in the same row, there might not be enough room to
display all of the buttons.
 If there isn't enough room, the buttons that you have used most recently are displayed.

4. Seeing all of the toolbar buttons

 You can resize to display more buttons, or you can show all buttons on a toolbar.
 To see a list of buttons that won't fit on a built-in, docked toolbar, click Toolbar Options
at the end of the toolbar.
 When you use a button that is not displayed on the toolbar, that button is moved to the
toolbar, and a button that has not been used recently is dropped to the Toolbar Options
list.

5. Customizing menus and toolbars

 You can customize menus and toolbars yourself; you can add and remove buttons and
menus on toolbars, create your own custom toolbars, hide or display toolbars, and move
toolbars.
 You can customize the menu bar the same way you customize any built-in toolbar— for
example, you can quickly add and remove buttons and menus on the menu bar— but you
can't hide the menu bar.

TYPING TEXT.
 Keyboard, is a keypad device with buttons or keys that a user presses to enter data
characters and commands into a computer.
 Keyboards emerged from the combination of typewriter and computer-terminal
technology.
 They are one of the fundamental pieces of personal computer (PC) hardware, along with
the central processing unit (CPU), the monitor or screen, and the mouse or other cursor
device.
 he most common English-language key pattern for typewriters and keyboards is called
QWERTY, after the layout of the first six letters in the top row of its keys (from left to
right).
 Computer keyboards copied the QWERTY key layout and have followed the precedent
set by typewriter manufacturers of keeping this convention. Modern keyboards connect
with the computer CPU by cable or by infrared transmitter.
 When a key on the keyboard is pressed, a numeric code is sent to the keyboard’s driver
software and to the computer’s operating system software. The driver translates this data
into a specialized command that the computer’s CPU and application programs
understand.
 In this way, users may enter text, commands, numbers, or other data.
 The term character is generally reserved for letters, numbers, and punctuation, but may
also include control codes, graphical symbols, mathematical symbols, and graphic
images.

To cancel your last action within a Ms-Word

1. On the Edit menu,
2. Click Undo.
Notes
 Some actions you perform cannot be undone. If Undo is unavailable, you cannot cancel
your last action.
 Some programs can undo multiple actions, up to a certain limit.

Create a new blank document

1. On the File menu, click New.
2. Click the General tab, and then double-click the Blank Document icon.
Tip To create a new document based on the default template quickly, click New Blank
Document on the Standard toolbar.

Create a document from a template

1. On the File menu, click New.
2. Click the tab for the type of document you want to create, and then double-click the icon
for the template you want.
Note If you don't see the template you want in the New dialog box, you can view a list of
Microsoft Word templates and install the ones you want. Learn about installing templates.
How to create your own templates.

Saving A Document.
To quickly save a document, click Save on the Standard toolbar. To save a document in a
different location or format, use the procedures below.

Save a copy of a file

1. On the File menu, click Save As.
2. In the File name box, enter a new name for the file.
3. Click Save.

Tip
 To save the copy in a different folder, click a different location in the Save in list or a
different folder in the folder list, or both.
 To save the copy in a new folder, click Create New Folder.

Save a file to another format

1. On the File menu, click Save As.
2. In the File name box, enter a new name for the file.
3. Click the Save as type list, and then click the file format that you want the file
saved in.
4. Click Save.

Save files automatically when I work

1. On the Tools menu, click Options, and then click the Save tab.
2. Select the Save Auto Recover info every check box.
3. In the minutes box, enter the interval for how often you want to save files. The
more frequently your files are saved, the more information is recovered if there is
a power failure or similar problem while a file is open.

Note Auto Recover is not a replacement for regularly saving your files. If you choose
not to save the recovery file after opening it, the file is deleted and your unsaved
changes are lost. If you save the recovery file, it replaces the original file (unless you
specify a new file name).

Speed up saving a file

1. On the Tools menu, click Options, and then click the Save tab.
2. To save only the changes to a file, select the Allow fast saves check box, and then
continue to save as you work on the file.
3. To save a complete file, clear the Allow fast saves check box when you finish
working on the file, and then save it one last time. A full save occurs when this
check box is cleared.

Save a Word document as a Web page or a frames page

1. On the File menu, click Save as Web Page.
2. If you want to save the document in a different folder, locate and open the folder.
3. In the File name box, type a name for the document.
 4. Click Save.
Save a document to an FTP site
To do this procedure, your must have an intranet or you must have access to an Internet site
that supports saving files, and you must have access rights to save files.
Before you can save a document to an FTP site, you must add an FTP site to the list of
Internet sites.
1. On the File menu, click Save As.
2. In the Save in box, click FTP Locations.
3. In the list of FTP sites, double-click the site you want, and then double-click the
location at the site you want to save the document to.
4. In the File name box, type the document name.
5. Click Save.

Save a document as an XML file

1. On the File menu, click Save As.
2. In the Save as type box, click XML Document.
3. In the File name box, type the document name.
4. Click Save.
Note To save all open documents at the same time, hold down SHIFT and click Save All on
the File menu. Microsoft Word saves all open documents and templates at the same time. If
any open documents have never been saved, the Save As dialog box appears so that you can
name them.