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6.5 Creating Columns and Rows

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14 views

6.5 Creating Columns and Rows

Uploaded by

stynega
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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COLUMNS

- Columns subdivide a page into several vertical sections

To set columns:
1. Highlight the paragraph.
2. On the format menu, click Columns.
3. In the columns dialog box enter the number of columns, set the column width then
click OK

Setting column and section breaks


- Column and section are used to force the insertion pointer to move to a new
column or section on page.
- This allows the user to apply more than one format to the same document.
To insert a column or section break:
1. position the text cursor in the document where the break is to be inserted
2. Click Insert menu then Break.
3. From the Break dialog box, select the type of break to insert then click OK.

Entire document setup


- Page setup options let the user specify the size of the margins, paper size and
layout.
To setup a page:
1. On the File menu, click Page setup.
2. In the page setup dialog box, click either of the following:
 Margins tab to set up page margins
 Paper tab to specify the paper type and orientation
 Layout tab to specify the page content layout relative to the margin.
3. Click OK.

Setting margins
- Margins are blank spaces around the edge of the page. To set up margins:
1. On the File menu, click Page setup. Page setup dialog box appears
2. Click the margins tab.
3. Enter the values for the left, right, top and bottom margin in the respective boxes
4. Click OK

Setting the paper size


By default, the paper size may be either letter (216mm*279mm) or A4
(210mm*297mm).

To specify a paper size:


1. In the page setup dialog box, click the paper size tab.
2. select the size of paper required from the paper size list. If your size is different from
the ones provided, click Custom size, then enter dimension.
3. Click OK.

Specify page orientation


- The term page orientation refers to the positoning of the page in relation to
the text.
The two available orientations are:
- Portrait: text and graphics are printed with the longest side placed vertically.
For example, on an A4 piece of paper, the 210 mm edges are at the bottom
and top.
- Landscape: The text and graphics are placed with the longest side places
horizontally.
To select the page orientation:
1. On File menu, choose Page setup
2. Click on the paper size tab and the dialog box
3. Select the orientation required, then click the OK button.

Page layout
This option lets the user specify how text will be placed on the page from the
margins. By default, text starts from the top margin. To change the layout:

1. On the File menu, choose Page setup


2. Click on the Layout tab
3. Set layout as desired, then click OK

Inserting headers and footers


Headers are lines of text that appear at the top of margin of every page or selected
pages while footers appear at the bottom margin. To insert a header or footer:

1. On the View menu, click Header and Footer.


2. To create a header, enter text or graphical objects in the header area.
3. To create footer, click inside the footer area and enter the text or graphical objects.
4. Click Close on the header and footer toolbar.

Inserting page numbers


Page numbers are used to organize a large document for ease of reference.
To insert page numbers:
1. On the insert menu, click Page Numbers
2. In the position box, specify whether to place the page numbers at the top of
page(header) or at the bottom of the page(footer)
3. In the alignment box, specify whether to align page numbers to the left, centre or
right of page.
4. If you don’t want a number of the first page, clear the show number on first page,
check box then click OK.

Inserting footnotes and endnotes


Footnotes and endnotes are used in large document to explain, comment on, or
provide reference for text in a document. Footnotes appear at the bottom of the page
while endnotes appear at the end of a section or the document.

To insert a footnote or endnote:


1. On the insert menu, point to reference, and then click Footnote. A dialog box is
displayed
2. In the location section, click Footnotes or Endnotes and specify the location of the
footnote or endnote.
3. In the Format section, specify the number type, start and continuity
4. Click Insert

Using styles list


Styles list is a predefined set of formats that can be applied to a block of text together
at once.

To create a style:
1. highlight the text you want to use to create a style
2. Apply various formats to the text
3. Click the style box in formatting bar and type a name for the style
4. Press enter key to apply the style name.

Note: You can apply an existing style, e.g. headline 1, to highlighted text.

Generating a table of contents and indexes


A table of content (TOC) is a list of topics in a document and the pages they appear.
It is placed in the first pages of the document. On other hand, an index is a list of
terms used in the document and the pages they appear. It is placed in the back pages.
In order to generate a TOC, you must first mark entries by defining styles.

To generate a table of content:


1. Turn to the page you want to insert the table of contents
2. On Insert menu, point to Reference, and then click Index and Tables
3. Click the Table of Content tab
Set the TOC properties then click OK

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