INVENTORY MOVEMENT BETWEEN LOCATIONS

The term inventory denotes the list of materialistic belongings. Cheque Books, Demand Drafts,
TPO, FDR, Cash Order etc. are called as the Inventory in Finacle. As per the manual
procedure, these forms are kept in Double Lock (DL) when they are received from Stationery
Department. Before printing/issuing such instruments, it’s very necessary to move such
inventory from DL to the Employee location.

In Finacle, Inventory Movement is the activity through which these Security Forms are moved
from one location to another location like from Outside location (stationary division) to Double
lock (i.e. branch), from Double Lock to Employee, from Employee to another Employee. HIMC is
the menu option in Finacle through which the inventory can be moved from one location to
another location. The procedure for moving the inventory is described below:

A. MOVING OF INVENTORY FROM ONE LOCATION TO ANOTHER.

1. Invoke menu option HIMC. The following screen will appear and drop down menu will
appear in the Function field.

Click on drop down button to see the valid function codes on message bar.

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3. Enter A for ADD, in Function field and click on GO button, the cursor will appear in the next
block at From Location Class field.

The CBS environment has provided a platform to strengthen the mechanism of Inventory
Management. To take advantage of the system, as it has been decided that the security forms
meant for dispatch to CBS branches will be entered in the Inventory Management Module by
Ptg. & Sty. Department through transfer mode, taking ‘From’ Sol ID as their own Sol ID and ‘To’
Sol ID as the Sol ID of concerned branch. The system will display the message ‘transaction
partially verified’ and create the transaction ID. The transaction ID and the date of transaction
will be noted by the Ptg. & Sty. Deptt on the advice and sent to the concerned branch, along
with security forms, as per present procedure.

Here the inventory detail will be duly entered by Printing and Stationery Division.

Branch has to verify the same inventory transaction number which has been generated by
Printing & Stationery Deptt for that particular inventory lot.

6. Enter Inventory Class like CHQ for Cheque Book, DDS for Demand Draft, SI for Stock Invest,
TDR for Term Deposit Receipt, TPO for TPOs etc. The list of Inventory Class can be seen by
press F2. Please see below:

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 the type of inventory will be automatically be selected if the class is selected from the list by
clicking on the concerned link, otherwise enter the type of inventory and press Tab or Enter key
to go on to the next field.

7. Alpha. Enter Alpha Series of inventory e.g. ABZ & press Tab or Enter key to go on to the
next field.

8. Start No. Enter Start No. of inventory e.g. the start no. is 100001. Press Tab to go on to the
net field.

9. End. No. enter the end no. of inventory e.g. 100200 & click on validate button, the system
will automatically display the quantity which is being moved and the cursor will appear on the
next line. Please see below:

10. Follow steps 6 to 9 for moving another inventory from the location & to the location as
specified in function block. Finally, click on submit button to commit the record.

11. The system shall generate an Inv. Tran. No. like 1234... Please note this transaction no.

12. Verify this inventory transaction through the menu option HIMC.

B. VERIFICATION OF INVENTORY MOVEMENT:

1. Invoke menu option HIMC, enter V for verification and press Tab to go on to Invt. Tran.
No. field.
2. Enter Invt. Tran. No. In our example it’s 1234… and click on GO button to go on to the
next block.
3. System shall show the screen duly displaying the record of inventory to be verified.

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 4. Press Accept, the system will display screen on which the password needs to be
entered.
5. Enter password of Authorized Officials who can operate Double Lock. Finally click on
Accept button to commit.
6. The system will give the message Record Verified.

C. INVENTORY MOVEMENT FROM DOUBLE LOCK TO EMPLOYEE

1. Invoke menu option HIMC.

2. Enter A in the Function field and click on GO button, the cursor will appear at the field
From Location in the next block.
3. Enter DL in the first field & DL in the next field (if the inventory is being moved from
Double Lock to Employee) that means inventory is being moved from Double lock to
Employee for his further action. & press Tab Key, the cursor will appear at To Location
field.
4. Enter EM in the first field and Employee’s Employee ID (i.e. generally PF No.) of the
user to whom the inventory is being moved/issued, in the To Location field, as shown in
the following screen. This Employee id/PF No. can also be selected from the list which is
available by pressing F2. Press F4, the Cursor will appear in the next block at the
Inventory Class/Type field.
5. Enter Inventory Class/Type, Alpha, Start No., End No. as explained at Point No. 6, 7,
8 & 9 under the procedure MOVING OF INVENTORY FROM ONE LOCATION TO
ANOTHER.

Press OK button, the system will generate a inventory transaction id, note down the
transaction id number.

To verify this inventory movement, invoke menu option HIMC. Enter Function as V for
verification, enter inventory transaction id and click on GO button, system will display the
inventory record moved to the employee location. Press F4, the following screen will appear:

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 Follow the procedure as explained at point no. 5 under title VERIFICTION OF
INVENTORY. Please note that apart from entering password of DL Authorizers,
Password of inventory recipient’s user will also to be entered.

D. INQUIRE, SPLITING & MERGING OF INVENTORY

After the inventory is issued at the employee location, the concerned employee should
execute the menu option HISAI/HISIA to inquire that whether the said inventory is available
at his location/ anyone’s location. See the following screen on execution of menu option
HISAI, the Location Class/Code is automatically displayed of the user at whose location an
inquiry is made. Enter Inventory Class/Type and click on GO button.

On clicking GO button as explained above, the following screen will appear:

Click again on OK button to come back on the Function Field of HISAI menu.

E. SPLITTING OF INVENTORY

Invoke HISAI menu option, enter S in the Function field & click on GO button for splitting the
inventory for own location. The cursor will appear at Location Class/Code field, Enter the
inventory class/type which the employee wants to split and press OK.

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 The system will show the inventory record The screen will appear wherein the Start Serial
Number is shown by default by the system.

Press Tab to go on to Items per Unit field and enter the number of units, press Tab
Press OK, the system will display a message as Record Split is Successful!

F. MERGING OF INVENTORY

At the time of day end when the remaining inventory is to be returned back to the Officer
concerned, User can MERGE the splitted inventory and move the inventory back to the
officer. The system does not restrict a user to move the inventory without merging.

To merge the inventory invoke menu option HIMIA, enter M in the Function Field and Press
F4, the cursor will appear at the Locn Class/Code, Press Tab & enter Inven. Class/Type &
Press Tab. Enter Start Serial Number i.e. Alphabetic portion of inventory & start serial
number of inventory to be merged & Press Tab. Enter Quantity, as shown below:

Press GO button. System will shown the message Records Merger is Successful ! This
can again be inquired into whether the merger is successful.

G. DESTROYING OF INVENTORY

If any inventory is to be destroyed say e.g. the Draft is not printed properly by the system
then we have to select next number of inventory for printing of that Draft but the earlier
number of Draft Leaf has to be destroyed. The procedure for destroying an inventory is the
same through the menu option HIMC as we follow at the time of moving an inventory from
one location to other location. In case of Destroy, the To Location Field has to be entered
as DI DI as shown in the following screen:

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 Click on Accept button to proceed.

MENU OPTIONS:

Menu Option Description

HIMC Functions: A-ADD, I-Inquire, L-List, M-Modify, V-Verify & X-Cancel
HISAI For Inquiry, Splitting & Merging of Inventory at own’s location
HISIA For Inquiry, Splitting & Merging of Inventory, at other locations
HISR Inventory Status Report at EM (own location)
HISRA ISRA Inventory Status Report at other employee’s location
HIMR Inventory Movement report
HIMI Inventory Movement Inquiry

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