Financial Matters: 4.

Funds Management: I request information on the University's mechanisms

1. Leave Encashment/Eid gratia: I request information on the University's policy for managing its financial resources. This includes:
regarding leave encashment/Eid gratia for the employees. This includes o Details on the system used to track the movement of University funds,
details on: ensuring compliance with relevant regulations.
o Whether leave encashment/Eid gratia is currently practiced at the University. o Information on the process for recording inflows and outflows of University
o If yes, the justification for such practice considering the claim of its funds, including the designated location for maintaining such records.
irregularity and lack of supporting regulations. 5. Resident Auditor: I request clarification on the status of the University's
o Any existing rules or regulations governing leave encashment for retiring resident auditor position as mandated by the University Act. Additionally, I
employees. seek information on the reasons, if any, behind the perceived negative impact
o Copies of relevant university regulations or government directives of the vacancy on financial transparency.
authorizing leave encashment practices at SABS University. 6. Bank Account Audits: I request details on the frequency and scope of audits
o A breakdown of the number of employees who received leave encashment in conducted on the University's bank accounts, including contingency accounts
the past three years, categorized by grade and total amount disbursed. held by various departments.
2. Performance Allowance 7. Budgetary Compliance: I request information on the University's adherence
o A detailed breakdown of the university's policy regarding the disbursement to budgetary provisions when making financial commitments. This includes:
of performance Allowance, including specific justifications for granting such o Details on any instances where payments were made without prior budget
allowance. allocation.
o Copies of relevant university regulations or government directives o Explanation for such discrepancies, if applicable.
authorizing performance Allowance practices at SABS University. 8. Annual Financial Statements: I request confirmation on the University's
o Clarification on how performance and efficiency will be measured to award compliance with the University Act regarding the preparation and submission
these allowances. of annual statements of accounts (financial statements).

o Performance Metrics: Will a set of key performance indicators (KPIs) be used 9. Provident Fund Management: I request information on the University's

to evaluate employees across different departments? If so, please share practices related to the Provident Fund deductions from employee salaries.

examples of these KPIs. This includes:

o Efficiency Evaluation: How will the committee assess efficiency in carrying o Details on the timeliness of depositing deducted funds into the Provident

out job duties? Will a weighting be applied to performance versus efficiency Fund account.

in determining the final allowance amount? o Confirmation that Provident Fund contributions are used solely for their
3. Overtime Payments: I request details on the University's policy regarding intended purposes as per University Act and Provident Fund Act 1925.
overtime payments for staff. This includes: 10. Internal Audit & Financial Controls: I request information on the University's

o Information on the current practice of overtime payments for employees in internal audit and financial control mechanisms. This includes:

various grades (particularly grades 17 and above). o Details on the strength and independence of the internal audit function.

o Any existing regulations outlining authorized overtime recipients, rates of o Measures taken to enhance the effectiveness of internal audit and financial
payment, and limitations on the duration of overtime work. controls.

o Details on the process for calculating workload to determine eligibility for 11. Outstanding Amounts: I request information on the University's efforts to

overtime pay (applicable to Grade 16 employees, if allowed). recover outstanding amounts owed by various parties. This includes:
o Details on the total amount of outstanding dues.
o The reasons for the outstanding amounts. Human Resource Matters:
o Actions being taken to recover these dues. 17. Vacant Position: I request information on vacant positions across all grades
12. SPPRA Compliance: I request confirmation on the University's adherence to (BPS) of the University. This include
the rules and procedures established by the Sindh Public Procurement o Detail of the reserved quota for the promotion, appointing machanism of
Regulatory Authority (SPPRA) in procurement and other relevant activities. deceased quota, minorities qouta, femal quota with general merit.
13. Multiple Payments: I request clarification on the University's policy regarding 18. Seniority lists of Employees: I request for the Seniority List of employees
multiple payments, such as honorarium and overtime, to a single employee. BPS 02 to 22 from 2010 till now. Specially Clerk, Assistant, Superintendent,
Land Utilization Matters: Studio Attandent and other non-teaching cadres.
13. Commercial Activities: I request details on the University's current practices 19. Recruitment Practices: I request information on the University's recruitment
regarding the management of commercial activities on its premises. This practices for all positions (permanent, contract, and daily wages) to ensure
includes: transparency and compliance with relevant regulations. This includes:
o Information on the process for awarding contracts for these activities, with a o Details on the University's adherence to the Supreme Court judgments
focus on maximizing revenue for the University. regarding appointments, particularly SCMR 1993 page 1287 and Cr. O.P.
o Details on any existing mechanisms to ensure timely collection of rent, utility 89/2011
charges, and other dues from commercial units. o Details on the University's adherence to the High Court judgments regarding
14. Separate metering: I request information on the University's approach to appointments, Out of turn promotion in CP D 344/2021 and CP D 133/2021
utility metering for commercial units and residential quarters. This includes: o Information on the current ratio of permanent, contract, and daily wage
o Confirmation on the existence of separate meters for electricity and gas for employees within the University.
all commercial units, directly connected to the suppliers. o Explanation of the rationale behind the mix of employee types and its impact
o Plans for installing separate electricity meters in residential quarters, if not on retirement and other costs.
already implemented. 20. Faculty Recruitment & Promotion: I request information on the University's
15. Residential Quarters: strategies for faculty recruitment and promotion. This includes:
o I request information on the University's policy regarding the deduction of o Details on the existing faculty ratio and benchmarks used to determine the
house maintenance charges from the salaries of employees residing in need for additional faculty members.
University quarters. This should include details on the specific rules followed o Information on the procedures followed for faculty promotions, ensuring
based on the Ministry of Housing & Works regulations. adherence to prescribed rules and qualifications set by the Higher Education
o I request details on the measures taken to identify and vacate any illegally Commission (HEC)
occupied residential quarters. Additionally, I seek information on the 21. Advertisement of Positions: I request information on the University's process
University's plan for the transparent utilization of these vacated quarters. for advertising vacant positions across all grades (BPS). This includes:
16. Land Encroachment: I request information on the University's actions to o Confirmation that proper advertisement procedures are followed before
address any existing illegal constructions or encroachments on University making appointments, particularly for positions in grades 1-16.
land. This includes details on: 22. Selection Process: I request information on the selection process followed
o The extent of the encroachment issue. by the University for recruitment, promotion, and placement of staff. This
o The measures taken or planned to remove encroachments and ensure includes details on:
proper land use. o The criteria used to evaluate candidates, including adherence to prescribed
procedures.
o The composition and role of selection committees. 30. Financial Committee Representation: I request information on the inclusion
23. Promotions & Pay Scales: I request information on the University's policies of a representative from the Finance Department in key University
for awarding higher grades to non-teaching staff. This includes: committees, such as the Syndicate and Senate. This includes details on:
o Details on whether promotions are solely based on time spent in a particular o Whether a Finance Department representative currently participates in these
pay scale or if other factors are considered. committees.
24. Temporary Appointments: I request information on the University's approach o The rationale behind including such a representative,
to handling temporary and ad-hoc appointments. This includes: 31. Employee Degree Verification: I request information on the University's
o Confirmation on whether such appointments are advertised and follow the process for verifying the academic credentials of employees. This includes:
same procedures as regular appointments. o Confirmation on whether degree verification is conducted both before and
25. Fair Appointment Practices: I request information on the University's during employment.
measures to prevent malpractices in appointments, promotions, and post o Details on the procedures followed for verification and any measures taken
adjustments. This includes: in case of discrepancies.
o Details on how the University ensures the selection of deserving candidates 32. Outsourcing Services: I request information on the University's strategy
based on qualifications and experience. regarding the outsourcing of non-core functions. This includes:
26. Backdated Joining Dates: I request clarification on the University's policy o A list of non-core functions currently outsourced, such as transport,
regarding the authorization of joining dates for employees that pre-date their security, testing, janitorial services, and printing.
actual start of work. This includes: o The rationale behind outsourcing these functions and the selection process
o Confirmation on whether this practice is currently followed and, if so, if it for service providers.
complies with Government Financial Rules. 33. Compliance with Government Rules: I request clarification on the University's
27. "Assign to Work" Practice: I request information on the University's use of approach to formulating its own rules and regulations. This includes:
the "Assign to Work" practice for assigning employees to higher o Confirmation on whether University rules contradict any existing
grades/posts. This includes: Government rules.
o Confirmation on whether this practice is currently employed and, if so, o The process for ensuring consistency between University regulations and
justification for its use considering the lack of supporting regulations. relevant Government policies.
28. Review of Pay Scales: I request information on the University's process for 34. Attendance Monitoring: I request information on the University's attendance
reviewing and adjusting pay scales for existing positions. This includes: monitoring mechanisms for both teaching and non-teaching staff. This
o Details on whether the University downgrades any existing posts with higher includes details on:
BPS than those in Government departments. o The specific system used to track staff attendance.
29. Promotion Based on Posting: I request clarification on the University's policy o Measures taken to address attendance irregularities.
regarding promotions solely based on an employee's placement in an 35. Teaching Workload: I request information on the University's policy regarding
upgraded post. teaching staff involvement in other universities or institutes during working
Other Matters: hours. This includes:
29. Administrative Positions: I request information on the University's policy o Confirmation on whether such practices are allowed.
regarding the filling of administrative positions. This includes: o Any restrictions or limitations in place to ensure faculty commitment to their
o Confirmation on whether such positions are filled by non-teaching staff and, primary teaching responsibilities at SABS University.
if so, the justification for this approach.
36. Model University Ordinance Adoption: I request information on the 42. Contract Scrutiny: I request information on the University's process for
University's consideration of adopting the Model University Ordinance reviewing and vetting agreements made with various bodies and units. This
developed by the Higher Education Commission (HEC). This includes: includes:
o Confirmation on whether the University has reviewed the Model Ordinance. o Confirmation on whether such agreements are thoroughly examined by
o The rationale behind adopting or not adopting the Model Ordinance. appropriate bodies before approval.
37. Refer Back of Selection Decisions: I request information on the University's o Details on the role of the competent authority in approving agreements.
process for handling cases referred back from the Syndicate to the Selection o Information on the secure storage practices for original copies of
Board. This includes: agreements.
o Details on the frequency of such referrals. 43. Please provide details of all expenses incurred, including court fees,
o Measures taken to ensure transparency and avoid potential manipulation of remunerations, TA (Travel Allowance), and DA (Daily Allowance).
selection outcomes through this practice.
38. Job Descriptions: I request information on the availability of well-defined job The above 42 points are categorized into the 15 information categories.
descriptions for each employee position at the University. This includes:
o Confirmation on whether such job descriptions exist and are readily
accessible.
o The process for developing and updating job descriptions.
39. Inventory Management: I request information on the University's inventory
management practices for its various resources. This includes:
o Details on the system used to track and manage University assets.
o Measures taken to ensure proper utilization and maintenance of these
resources.
40. Technology Integration: I request information on the University's plans for
introducing automation and information systems. This includes:
o Details on any initiatives or strategies to improve efficiency in financial and
academic administration through technology.
41. Implementation of Decisions: I request information on the University's
commitment to implementing decisions made by the Syndicate, Senate,
Finance Planning committee, and other decision-making authorities. This
includes:
o Details on the mechanisms for following through on aforementioned
committees and councils decisions.
o Measures taken to ensure timely and effective implementation of these
decisions.
o Detail of Agendas, minutes of meetings of the above mentioned committees
and councils
1. Particulars of the University’s Organization, Functions, and Duties: 4. Rules, Regulations, Notifications, Circulars, Instructions, and Other Legal

 Point 1 ( partially): Leave encashment/Eid gratia policy (partially relates to Instruments:

the function of the finance department)  Point 4 (entirely): Request for relevant University rules and regulations

 Point 3 (partially): Overtime payments policy (partially relates to the function

of the finance department) 5. Statement of Categories of Information Under the University’s Control:
This category likely covers a broad range of information, like
 Point 9 (partially): Provident Fund management (partially relates to the
function of the HR department)  ACADEMIC INFORMATION:  OPERATIONAL INFORMATION:
 Point 12 (entirely): SPPRA compliance (compliance with external regulations)
o Course materials o Maintenance logs
o Research papers. o Campus security reports
 Point 15 (entirely): Residential Quarters policy (function of administration o Academic records o Facility usage records
department)
o Syllabi o IT infrastructure details
 ADMINISTRATIVE INFORMATION:
 Point 17 (entirely): Vacant positions (organizational structure) o Policies and procedures  LEGAL AND COMPLIANCE
o Financial records INFORMATION:
 Point 19 (entirely): Recruitment practices (functions of HR department) o Agendas Working Paper, Meeting o Contracts and agreements
 Point 20 (entirely): Faculty recruitment & promotion (functions of HR minutes. o Compliance reports
department)
o Institutional reports o Legal proceedings and
 PERSONAL INFORMATION: documentation
 Point 29 (entirely): Administrative Positions (organizational structure)
o Student records  PUBLIC INFORMATION:
 Point 32 (entirely): Outsourcing Services (functions of administration o Faculty and staff personal data o Publicly accessible data
department) o Medical records o Press releases.
 Point 33 (entirely): Compliance with Government Rules (functions of legal o Contact information. o Marketing materials
department)
o Event announcement

 Point 38 (entirely): Job Descriptions (functions of HR department)

 Point 39 (entirely): Inventory Management (functions of administration
department) 6. Description of Decision-Making Processes:
2. Powers and Functions of Officers and Employees:  Point 6 (entirely): Description of decision-making processes.
 Point 2 (entirely): Powers and Functions of Officers and Employees 7. Details of Administrative and Developmental Decisions:
3. Norms and Criteria for Daily Functions:  Point 7 (entirely): Details of administrative and developmental decisions
 Point 4 (partially): Rules, and regulations related to finance (leave 
encashment, overtime, etc.)
8. Directory of Officers and Employees:
 Point 19 (partially): Recruitment procedures
 Point 20 (partially): Faculty promotion procedures  Point 8 (entirely): Request for a directory of officers and employees (while

 Point 22 (partially): Selection process for recruitment and promotion this might be partially fulfilled, privacy laws might restrict releasing some
 Point 23 (partially): Promotion policies for non-teaching staff information)
 Point 24 (partially): Procedures for temporary appointments 9. Budget Details (Proposed and Actual Expenditures):
 Point 31 (partially): Procedures for degree verification  Point 9 (entirely): Budget details
 Point 34 (entirely): Attendance monitoring system
10. Execution of Subsidy Programs:
 Point 35 (entirely): Teaching workload policy
 Point 37 (entirely): Handling referred selection decisions
 Point 10 (entirely): Execution of subsidy programs

 Point 41 (partially): Mechanisms for following through on Syndicate decisions 11. Full Particulars of Concessions, Permits, or Authorizations Granted:

 Point 11 (entirely): Concessions, permits, or authorizations granted

12. Information Availability to the Public:

 Point 12 (partially): Information availability (partially relates to SPPRA

compliance)
13. Particulars of the Public Information Officer:

 Point 13 (entirely): Public information officer details

14. Any Other Prescribed Information:

 Point 14 (entirely): Any other prescribed information (depending on the law)

15. Maintenance of Records of Applications and Actions Taken:

 Point 15 (partially): Records of applications (partially relates to residential

quarters requests)

 This category likely covers a broader range of record-keeping than what you
requested in the 42 points.