TUGUEGARAO ARCHDIOCESAN SCHOOL SYSTEM

SCHOOL DISASTER RISK

REDUCTION AND MANAGEMENT
HANDBOOK
Copyright©2022 TASS

TABLE OF CONTENTS

Preliminary pg. 01
Chapter I:
SDRRMC Set- Up pg. 01
SDRRMC Organization Structure pg. 02
Job Descriptions
- The Chairman pg. 03
- Damage Assessment and
Control Committee pg. 04- 05
- Communications and
Documentation Committee pg. 05- 06
- Search and Rescue Committee pg. 06
- Fire Brigade Committee pg. 07
Security and Safety Committee pg. 07- 08
- Transportation Committee pg. 08
- Logistics and Supply Committee pg. 09
- Medical Service/ Emergency
 Health Committee pg. 10
- Evacuation Committee pg. 11

Chapter II:
SDRRMC Activities pg. 11- 12
Chapter III:
Overview of Disaster Risk
Reduction and Management
- Essential Components
in Determining Risk pg. 13
- Loss Management pg. 14
- Control of Events pg. 14- 15
- Equity of Assistance pg. 15
- Resource Management pg. 15
- Impact Reduction pg. 15

CHAPTER IV:
Phases of Disaster Risk
Management pg. 16- 23

Chapter V:
 Standard Operating Procedure to
Ensure School’s Safety
and Security pg. 23- 26

Chapter VI:
Types of Natural Hazards
- Flood pg. 23- 26
- Typhoon/ Storm/ Cyclone pg. 26- 32
- Earthquake pg. 32- 36

Chapter VII:
Human- Made Hazards
- Structure Collapse pg. 37- 38
- Fire pg. 39- 42
- Chemical Spill (Laboratory) pg. 42- 43
- Bomb Threat pg. 43- 44
- Kidnapping and Hostage Taking pg. 45- 46
- Health Threat and Health Crisis pg. 46- 49

CHAPTER VIII:
Policies and Principles of
Disaster Risk Reduction
and Management pg. 49- 53
ANNEX A: pg. 54
SCHOOL EMERGENCY CONTACT INFORMATION

ANNEX B: pg. 55- 58

CS SCHOOL ASSESSMENT SURVEY

ANNEX C: pg. 58- 61

REGULAR AND PLANNED SCHOOL MAINTENANCE CHECKLIST
TASS SDRRMC Handbook QM-03, Issue No.

SCHOOL DISASTER MANAGEMENT PROTOCOLS

(TASS PROVISION)

PRELIMINARY
This handbook shall serve as a guide and basis of all
TASS schools in organizing and operation of the School
Disaster Risk Reduction and Management Council
(SDRRMC).

In line with the school’s commitment in providing a safe

and secure environment, SDRRMC exists to reduce the
after effect of natural calamities through preparedness
and ensures responsive action and management during
disasters.

CHAPTER I: SDRRMC Set- Up

The council is supported with the following committee:

1. Chairman or Incident Commander

2. Communication and Warning Committee
3. Search and Rescue Operation Committee
4. Damage Assessment and Control Committee
5. Fire Brigade Committee
6. Security and Safety Committee
7. Supply and Logistics Committee
8. Medical Committee
9. Evacuation Committee
10. Transportation Committee

The SDRRMC is headed by the School Head (Director/

Principal/ VP for Administration/ Physical Plant Officer) as
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 1 of 62
TASS SDRRMC Handbook QM-03, Issue No.

long as he/she is able and fit to carry out the expected

function. He also plays the role of Incident Commander in
case of emergencies. The council is composed of ten (10)
committees to carry out the Disaster Risk Reduction and
Management wherein each committee has functions and
responsibilities to perform. Members of each committee
depends on the school’s human resource. At least two to
three persons represent the committee to facilitate and
carry out responsibilities. Specific duties and
responsibilities are identified. The SDRRMC of the school
acts and respond following the framework of disaster
management.

SDRRMC Organization Structure

CHAIRMAN

SEARCH AND DAMAGE COMMUNICATION SUPPLY AND

ASSESSMENT FIRE BRIGADE LOGISTICS
RESCUE
AND CONTROL

SECURITY AND
MEDICAL EVACUATION TRANSPORTATION
SAFETY

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 2 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Job Descriptions

The Chairman
⚫ The Chairman (if the chair is the Director/ VP for
Administration/ Physical Plant Officer) shall advise the
Principal/ President/ School Head and committee
heads of the School Disaster Risk Reduction and
Management Council on the current status of
disaster/ crisis as well as on the programs and
operations being undertaken by the Council to reduce
the impact of any emergency situation;
⚫ Establishes policy guidelines and set priorities in the
allocation of resources and services;
⚫ Develops a disaster preparedness plan together with
the different committees;
⚫ Advises the different committee heads in accordance
with the information/ advisory given by warning
agencies like PAGASA and PHILVOCS of an impending
occurrence of hazards and activates the operation of
the contingency plans;
⚫ Coordinates to the Principal/ President/ School Head
the suspension of classes and or offices on the basis
of advisories given by warning agencies;
⚫ Maintains and supervises programs of operations and
determines the necessity of utilizing additional action
units;
⚫ Ensures the provision of safe learning environment,
student friendly spaces, and alternative learning
activities for students housed in the schools as
temporary holding centers;
⚫ Ensures that disaster risk reduction concepts are
being mainstreamed in the education system and
integrated in the basic education curricula;
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 3 of 62
TASS SDRRMC Handbook QM-03, Issue No.

⚫ Ensures that appropriate training and capability

building are regularly conducted;
⚫ Convenes and presides over meetings and
conferences.

Damage Assessment and Control Committee

(Suggested Members: Physical Plant Officer, QA
Moderator, Property Custodian, Library Staff, Admin Aide/
Personnel, Lab Technician)
⚫ Evaluates crisis situations and determines courses of
actions to be followed and formulates guidelines in
assessing the situation;
⚫ Assesses information and advises the Chairman of
SDRRMC on possible measures to be undertaken in
order to lessen the impact of the crisis;
⚫ Submits recommendation for allocation of needed
resources;
⚫ Coordinates the plans and actions of the committee
with proper authorities whenever a crisis occurs;
⚫ Monitors the probable consequences of potential,
ongoing and past disasters or emergency situation
around and within the vicinity of the school;
⚫ Coordinates predefined pre and post disaster
operational activities being undertaken by relevant
agencies and ensures that all key actors are taken on
board;
⚫ Facilitates the conduct of an institutional debriefing of
past disaster situation to look into areas of strength
and areas for improvement;
⚫ Conducts monitoring and damage assessment of
school properties and reports the same to the
Chairman;

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 4 of 62
TASS SDRRMC Handbook QM-03, Issue No.

⚫ Validates reports and determines cost of damages for

budget allocation;
⚫ Coordinates or facilitates and recommends
appropriate intervention, needs for repairs and
rehabilitation of damaged structures;
⚫ Undertakes rapid assessment of damages caused by
typhoons, floods and all other causes, in coordination
with local DRRMC and reports results to concerned
offices;
⚫ Assess structural integrity and stability of structures
before occupying the same; and ⚫ Does related work.

Communications and Documentation Committee

(Suggested Members: ICT Coordinator/ teachers, SSG
Adviser, SSG President. The PTA President can be a
member of the committee to send information or early
warning to parents)
⚫ Provide warning in close coordination with Local or
National warning agencies and through all available
means, to areas threatened by slow onset disasters
like storms, typhoons and consequent flooding,
providing school officials, teaching and non- teaching
personnel, and students a clear understanding of
what to expect and advises on appropriate
precautionary measures to be undertaken;
⚫ The SSG President assumes the role of sending and
communicating warnings and any other related
information to all students, while the PTA President
will be in- charge of communicating warnings, update
and any other related information.
⚫ Alert available response agencies/units at the local
level and closely monitor the conduct of school
disaster response operations, mobilizing additional
resources available as may be needed in the field;
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 5 of 62
TASS SDRRMC Handbook QM-03, Issue No.

⚫ Monitor the transition from emergency response and

relief to recovery phase as may be required; and
⚫ Maintains an updated database of relevant baseline
information on school population; and
⚫ Documents all past disaster situations and maintains
database of these documents.

Search and Rescue Committee

(Suggested Members: Class Adviser, Admin Aide/
Personnel, Academic Coordinator, Teacher- members
must be trained)
⚫ Locates/Removes injured or trapped persons in the
area in coordination with S and R skilled groups of
local DRRMC;
⚫ Updates and enhances skills related to search and
rescue operation;
⚫ Obtains appropriate equipment for search and rescue
operations and ensures the safe keeping of such;
⚫ Coordinates with the Local and other response
agencies on matters relative to search and rescue
operations; and
⚫ Coordinates with agencies/organizations/with
specialized skills on search and rescue for possible
deployment to affected areas during emergency
situation.

Fire Brigade Committee

(Suggested Members: Class Adviser, Admin Aide/
Personnel, Academic Coordinator, Teacher- all members
must be trained)
⚫ Organizes fire-fighting brigades for initial firefighting
deployment;
⚫ Ensures awareness of the stations and locations of
firefighting equipment in the campus;
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 6 of 62
TASS SDRRMC Handbook QM-03, Issue No.

⚫ Sets on the fire alarm in case of fire;

⚫ Alerts the school community in case evacuation is
necessary;
⚫ Assesses the nature of fire and suppress it by using
the appropriate fire extinguishers available;
⚫ Prevents the spread of fire by shutting off all
ventilators and switching off all electrical breakers in
the building;
⚫ Maintains order and take control of FIRE EXITS to
avoid crowding and confusion of students. Fast and
orderly movement towards the fire exit must be
achieved;
⚫ Assists in clearing safe routes/roads for fire trucks
and fire hoses;
⚫ After the fire, repair/replace all damaged firefighting
equipment, return and make an inventory of all
firefighting equipment, refill all fire exhausted fire
extinguishers, assess the extent of damage, and
prepare a report of fire damages.

Security and Safety Committee

(Suggested Members: Security Personnel, Admin Aide/
Personnel, Teachers)
⚫ In case of fire, assigns a sub-group to the fire scene
and coordinate with the fire suppression team to
prevent looting and apprehend looters;
⚫ Assigns a sub-group to the evacuation area to secure
the properties and individuals evacuated;
⚫ Systematically stores properties brought to the
evacuation area and safeguard their release to their
respective owners after the fire. Sees to it that all
evacuated equipment and documents are returned to
their respective sections/owners;

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 7 of 62
TASS SDRRMC Handbook QM-03, Issue No.

⚫ Maintains a guarding system for personnel, materials

and other installations;
⚫ Makes an inventory of the returned
documents/equipment and submits a report of
losses/damages to the Assistant Chairman, who shall
in turn submit the same to the Office Chairman;
⚫ Calls the local police of any bomb threat received
through telephone or any other means of
communication and reports the matter to the
SDRRMC Chairman;
⚫ Assists the police in conducting bomb search
operations;
⚫ Secures the area and the entire school premises; and
⚫ Provides for personnel and vehicle movement control
and open all exit routes.

Transportation Committee
(Suggested Members: School Driver, Teachers)
⚫ Takes charge of all mobilization procedures, provision
of vehicles and transport facilities as deemed
necessary;
⚫ Determines the transportation needs and
requirements;
⚫ Assigns all available vehicles and transport units to
the monitoring and damage assessment teams;
⚫ Coordinates with counterpart transport groups and
local transport groups for resource sharing; and ⚫
Does related work.

Logistics and Supply Committee

(Suggested Members: Cashier, Disbursing Officer,
Assistant Principal, Teacher)
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 8 of 62
TASS SDRRMC Handbook QM-03, Issue No.

⚫ The Logistics and Supply Team shall take charge of

resource mobilization, allocation and logistics support
for the SDRRMC.
⚫ In-charge of fund sourcing activities both from
internal and external stakeholders of the school;
⚫ Coordinates and maintains an effective networking
system with donor communities to complement,
harmonize and synchronize during emergency
situation;
⚫ Determines the extent and kind of assistance to be
provided to displaced individuals in the evacuation
centers and source funding assistance;
⚫ Facilitate release of financial assistance during
emergency situation and ensures its transparency,
accountability and timeliness;
⚫ Provides accounting and auditing rules and
regulations relative to fund utilization in coordination
with concerned agencies;
⚫ Coordinates with concerned agencies on the provision
of supplies and relief goods to displaced individuals/
students/ employees;
⚫ Supervises relief operation, establishes relief and
supply areas in the affected areas and consolidates
list of recipients and supplies/relief goods still needed
by evacuees;
⚫ Maintains an inventory of non- perishable goods and
makes these available during emergency situation;
and
⚫ Does related work.

Medical Service/ Emergency Health Committee

(Suggested Members: School Nurse/ School Clinic In-
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 9 of 62
TASS SDRRMC Handbook QM-03, Issue No.

charge, Science Teacher, Guidance Advocate, Campus

Ministry Coordinator)
⚫ Arrange with government or non- government health
agencies like Department of Health, PNRC- Cagayan
Chapter or other sources for first aid and medical
selfhelp training;
⚫ Supervise the selection of first aid or medical
treatment areas in evacuation centers;
⚫ Directs first aid or medical self-help operations and
control the access to medical supplies;
⚫ Establishes policies and rules governing the
emergency treatment of badly injured persons and
rule of referral or transfer of victims to hospital;
⚫ Maintains an adequate sanitation and hygienic
standards and deals with matters related to
emergency services;
⚫ Monitors the storage and handling of medicines,
goods, food and drinking water in evacuation in
coordination with concerned agencies;
⚫ Assist victims to deal positively with the emotional
effects of a severe event;
⚫ Provide education about the current and anticipated
stress response;
⚫ Provide information and support for coping and stress
management;
⚫ Coordinate with the local Health and Nutrition Center
(HNC), Department of Health (DOH) and request
assistance in the conduct of Critical Incident Stress
Debriefing for the victims; and
⚫ Does related work as the need arises.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 10 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Evacuation Committee
(Suggested Members: Rel Ed Teachers, Class Advisers,
Teachers)
⚫ Systematically evacuates personnel, students and
properties during emergency situations;
⚫ Upon received of information from the
Communication and Warning Team on the need to
evacuate, the team shall immediately establish an
evacuation area and take charge of evacuation in the
following order of priority:
✓ Students/ Employees or Occupants of the
building, especially the injured;
✓ Valuable documents and records of the office;
✓ Personal belongings of student and personnel;
✓ Office equipment and other movable
facilities.
⚫ Receives evacuees/victims from the evacuation
service leader;
⚫ Provides housing for displaced persons/evacuees
during emergency;
⚫ Organizes evacuees into status/ work
brigades/committees/ groups; and
⚫ Conducts inventory and stock file of available
resources.

CHAPTER II: SDRRMC ACTIVITIES

To ensure that any member of the SDRRM Committee is

capable of carrying out the tasks, activities for the whole
are predefined as the programed work but not limited to
needs identified to address every after evaluation. The
following activities are expected to be observed:

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 11 of 62
TASS SDRRMC Handbook QM-03, Issue No.

✓ Organizing the committee and assurance that

each committee consists of members as
manpower;
✓ Presentation of the committee members to new
employees during On- boarding Seminar
facilitated by the HRMO or the administration;
✓ Presentation of the committee members to
freshmen students during the General Orientation
Program facilitated by the student services office;
✓ Conduct of regular quarterly meetings committee
members;
✓ Conduct of skills training as part of capability
building especially to new members of the
committee;
✓ Conduct of Orientation and Drills (1st Semester
and 2nd Semester) or biannual schedule;
✓ Participation and attendance to invitations such as
training, seminars, workshop by any government
or non- government agency; and
✓ Submission of reports and document requirements
every end of the school year.

CHAPTER III: OVERVIEW OF DISASTER RISK

REDUCTION AND MANAGEMENT

Disasters are emergencies that cannot be handled by

those affected without outside assistance. They are
caused by natural or man-made events wherein
communities experience severe danger and incur loss of
lives and properties causing disruption to their social
structure and to all or some of the affected communities’
essential functions. Disasters are inevitable. They are
caused by unsustainable development that has not taken
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 12 of 62
TASS SDRRMC Handbook QM-03, Issue No.

account of possible hazard impacts in that location. They

can be less damaging if the population has better
understanding of locally-experienced hazards and
implements preventive or mitigating measures against
them.
In disaster risk management a whole range of elements
need attention depending on the nature of the hazards in
that location. These include:

Risk Reduction
Vulnerability and hazards are not dangerous if taken
separately. They become risk and disaster factors
when they unite. Risks can be reduced or
managed, and measures can be employed to
ensure that hazards will not result in disasters if
people reduce the weaknesses and vulnerabilities
to existing hazards in the location.

Risk management
Needed for disaster prevention to ensure sustainable
development so that people can lead a good,
healthy, and happy life without creating damage to
the environment.

Risk management includes identifying health and safety

hazards, determining probability of their occurrences,
estimating their potential impacts to the schools and the
communities at risk, enumerating and implementing the
following risk reduction measures like hazard mapping;
vulnerability analysis; potential losses estimation; and
strategic disaster prevention / mitigation development.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 13 of 62
TASS SDRRMC Handbook QM-03, Issue No.

A. Essential Components in Determining Risk The

following are essential components in the determination
of risk, each of which should be separately quantified:

• Hazard occurrence probability

The likelihood of experiencing a natural or technological
hazard at a given location or region. Quantifying hazard
probability involves assessing not only the probability of
occurrence but the probability of magnitude.

• Elements at risk
Identifying and making an inventory of people or school
buildings or other elements which would be affected by
the hazard if it occurs, and when required, estimating
their economic value.

• Vulnerability of the elements at risk.

How affected the school buildings or school children or
other elements would be if they were to experience
some levels of hazard impact. Vulnerability is the
relationship between the severity of hazard impact and
the degree of damaged caused. Each element is
affected differently by hazards of different severity.

B. Loss Management
These are the pre and post disaster actions designed to
keep the losses at the minimum in human, structural and
economic aspects.
• Pre-disaster loss management is activities focusing on
reducing the community vulnerability to hazards.
Actions include improving the resistance of physical
structures such as school buildings, developing
improved safety plans for the occupants, and increasing

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 14 of 62
TASS SDRRMC Handbook QM-03, Issue No.

/ diversifying the network of social support mechanism

available to communities in threatened areas.
• Post-disaster loss management focuses on improving
the emergency response and broadening the range of
support given to victims that includes facilitation of
relief delivery and stimulating a rapid recovery.

C. Control of Events
This is the most critical element of disaster risk
management. Control is maintained through the following
measures:
• Anticipation of disaster and the cause effect
relationship generated by each type of event;
• Mitigation or reduction of the risk of disaster;
• Disaster preparedness;
• Accurate information collection and assessment;
• Balanced response;
• Timely actions;
• Effective leadership; and
• Discipline among those handling the relief and
disaster management.

D. Equity of Assistance
Disaster assistance should be provided in an equitable
and fair manner. Fairness should be the basis of relief
and reconstruction policies in order to ensure that
disaster victims receive equal treatment and are able to
obtain adequate access to resources available. The
special needs of women, children, and the elderly are
catered for.

E. Resource Management
In order to meet all competing needs and demands of a
post disaster environment, resource management
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 15 of 62
TASS SDRRMC Handbook QM-03, Issue No.

becomes essential. The use of available resources should

be maximized to the greatest advantage. Affordable
locally available resources are preferred.

F. Impact Reduction
Disasters can have impact far beyond the immediate
human, physical or economic losses. Disasters represent
a loss of opportunity not only to individuals but also to
the entire education community. They can also be a
setback to the development program of the country
which in effect can erode whatever gains the education
sector envisions to achieve. Hence, disaster preparedness
must be undertaken to reduce their impact to the
minimum and to accomplish recovery quickly so that
efforts contribute to the overall development of the
country and its citizens.

CHAPTER IV: PHASES OF DISASTER RISK

MANAGEMENT

Guided by the above-stated principles, disaster risk

management involves the following phases:

A. Pre-Event

Mitigation
Measures taken in advance of a hazard impact aimed at
reducing its impact on society and environment.
Mitigation activities include:
❖ Hazard / Risk Identification and Assessment
➢ develop, update and disseminate hazard
maps and related information to decision
makers or administrators and the school
community.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 16 of 62
TASS SDRRMC Handbook QM-03, Issue No.

❖ Enforcement of zoning, land-use and building

and fire codes.
❖ Integrating/mainstreaming disaster risk
management in the learning environment,
through school advocacies, and even in the
learning plans.
❖ Developing early warning systems that are
timely and functional.

Preparedness
Measures undertaken to prepare the school community to
react appropriately during and following
such emergencies. It involves the following
activities:
❖ Planning
➢ disaster management plans/
contingency plans/ School Readiness
and Recovery plans, manual of
operations, mutual aid arrangements;
❖ Advocacy
➢ information dissemination through all
forms of media, enhancing employees
and students’ awareness
through conduct of disaster
management fora /briefing,
observance of disaster
consciousness month, etc.;
❖ Education and Training
➢ For committee members of SDRRM,
auxiliaries, volunteers- conduct of drills
and exercises and school- based disaster
risk management trainings;
❖ Resources

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 17 of 62
TASS SDRRMC Handbook QM-03, Issue No.

➢ 5 M’s – manpower, materials, methods,

machines and money

B. Post Event
Post event refers to activities after the emergency which
includes the following:

Response
These are measures undertaken immediately following an
emergency. Such measures are directed towards saving
life, protecting property, and dealing with the immediate
damage caused by the disaster. Below are activities
associated with response:

Early Warning: timely and rapid dissemination

of warnings to school
community; Notification, mobilization
of response teams, activation of SOPs.
The “Golden Hour” Principle: the time within which most
lives could be saved and
injuries minimized.

Incident Command System: on scene management of

disaster operations
activities.

Phases of Response
First Impact Response: Priority actions during this period
are:
• Countering the initial effects of disaster impact
as rapidly and effectively as possible;
• Using all suitable resources in a coordinated
manner;

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 18 of 62
TASS SDRRMC Handbook QM-03, Issue No.

• Providing urgent needs to stricken areas;

• Rehabilitating as fast as possible those facilities
and systems which are of priority importance to
the teacher-learning activities in schools.

During Impact Response: “During impact response”

period is the vital bridge
between the period when
there is the shock and
disruption caused by the
hazard impact, and the period
to normalize the situation.

This involves:
• Continuing certain relief services;
• Converting some of these relief activities into
formal types of rehabilitation programs;
• Implementing temporary measures such as
emergency clearance of debris, repair of
educational facilities, restoration of utilities, etc.;
and
• Assessing all post emergency phase activities and
requirements and integrate them into a
comprehensive recovery program.

Rescuing Trapped Individuals

• The SDRRMC Chairman must summon the Search
and Rescue Committee, coordinate with the
Municipal or Local Disaster Coordinating Council,
and immediately start to extricate the victims.
• Activate the Incident Command System and
establish first aid stations immediately within the
vicinity of the crisis area to take care of the
injured. Casualty posts shall also be established in
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 19 of 62
TASS SDRRMC Handbook QM-03, Issue No.

the nearest school building or any unoccupied

permanent structure that had withstood the
hazard to take care of those who have developed
shock, preparatory to their evacuation to the
nearest hospital.
• Never transfer rescued victims directly to the
hospitals. Shock must be controlled first to
prevent loss of lives. Let the emergency health
committee decide when to transfer the patient.
• School utilities like water, electricity and
communication facilities must be restored as soon
as possible.
• Accurate dissemination of information to school
shall emanate from the incident command center.
• Communications must be maintained.
• Traffic movement must be controlled.

Shutdown Responsibilities
In case of an emergency, the Incident Command System
shall give serious consideration to incorporating therein a
provision on the shutdown of the school or office
electrical equipment, machinery, and other electrical or
gas appliances including but not limited to power and
water supply, which may contribute to the emergency.

Evacuation of School Personnel and Students

Evacuation is the process of moving or transferring
people from hazard threatened or stricken areas to a safe
place or places. There are two types of evacuation: 1)
precautionary, that is done prior to impact; and 2) post
impact, which involves the movement of victims from
hazard-stricken areas into safer surrounding conditions.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 20 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Objectives of Evacuation
General: To save lives and properties, minimize suffering
and deal with the immediate damage caused
by an emergency.
Specific:
➢ To handle effectively evacuation before, during
and after an emergency;
➢ To assist the displaced survivors for immediate
attention by the concerned agencies.

Developing an Evacuation System and

Procedures: The Evacuation Committee members shall
be in- charge of directing the smooth flow of an
evacuation during an emergency. The number of
evacuation team members will depend upon the number
of occupants to be evacuated. Level of alertness must be
a part of the Contingency Plan and be understood by the
evacuation team members and the employees and
students. Specific instructions must be announced
through the Public Address System/ Paging System
and/or other means of warning. Signage indicating the
exit ways must be clearly posted in key places. This
signage must be luminous and/ or reflectorized, in
standard size and posted at eye-level height.

An emergency lighting system must also be installed to

the exit ways to guide the evacuees. This emergency
lighting system must be capable to penetrate through
smoke. As part of the Contingency Plan, the responsibility
of whether or not to evacuate the personnel, information,
equipment or operation, rests on the shoulders of the
Chairman of the School Disaster Risk Reduction and
Management Council based on his personal assessment
in line with the prevailing situation.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 21 of 62
TASS SDRRMC Handbook QM-03, Issue No.

To avoid or minimize casualties and further damage, the

decision to evacuate the facility shall be made as fast as
possible. There must be predesigned evacuation areas.
However, if the designated evacuation area is no longer
safe for the evacuees, then an alternate evacuation area
must be a part of the plan. Head counter/s must record
all names of evacuees. A list of names of those missing,
injured or transported to hospitals must be posted at the
Information Desk. The Information Desk caters to
inquiries of relatives, friends, media and others.

Systems and Procedures during School

Evacuation Priorities in school evacuation are the
vulnerable groups such as elderly, disabled, pregnant
women, and very sick people.
The following systems and procedures are also
important:

The Buddy-Buddy System:

The buddy-buddy system is a procedure in which two
people, the buddies, operate together as a single unit so
that they are able to monitor and help each other.

Emergency Warning System:

The emergency warning system provides an audible
signal throughout the buildings and school compound to
warn occupants (students, employees, visitors) of an
emergency situation. This device is an integral part of the
office system and it is activated upon discovery of an
emergency to alert occupants of an impending or
ongoing emergency. All occupants must know the
meaning of the warning signal. Its effectiveness must be
tested on a regular basis.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 22 of 62
TASS SDRRMC Handbook QM-03, Issue No.

There may be a paging system/ public address system

which is a centralized notification system that can be
used to inform and instruct occupants in an emergency
incident. It needs an alternate power supply in case the
regular supply is interrupted.

In case an imminent danger of a hazard threatens the

school during classes with an immediate need to
evacuate school personnel and students out of the
school to a safer area, the following provisions shall be
strictly observed:

Officials responsible for the orderly and safe evacuation

movement of personnel and students are:
• The Team Leader and members of the School
Evacuation Committee shall initiate the immediate
actions.
• The Evacuation Committee shall consult and
coordinate closely with SDRRMC Plans as to where
the safe area to evacuate the personnel and
students.
• All classroom teachers at the time the hazard is
expected to occur; shall be responsible as
Classroom Evacuation Leader of his/her classroom
students in their evacuation movement out of the
building into the evacuation area.
• Classroom Evacuation Leader of adjacent
classroom with students, whose teacher is not
present, shall be responsible in joining them to
his/her pupils/students in the evacuation
movement out of the school.
• During evacuation movement out of the building
and even in the safe area where students have
been evacuated, the Classroom Evacuation Leader
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 23 of 62
TASS SDRRMC Handbook QM-03, Issue No.

(classroom Teacher) and School Evacuation

Committee shall continue to be responsible for the
care and safety of the students until the SDRRMC
Chairman and the coordinating local disaster
council shall declare the disaster area cleared.

Rehabilitation and Recovery

Rehabilitation and Recovery include measures undertaken
to restore affected areas to their proper or normal level
of functioning and development with reduced
vulnerability and increased sustainability. This can be
categorized into:

• Short Term: restoring necessary lifeline systems (e.g.

power, communications, water and
sewerage, transportation, etc.),
providing for basic human needs (food,
clothing, shelter) and monitoring law and
order.
• Long Term: restoring economic activity and
development, rebuilding school facilities,
healing, repair and reconstruction in a
way that is less vulnerable to future
hazard impacts

Rehabilitation and Recovery Plan must be clear and

strategically discussed with the administration to consider
the continuity of education, capability of the school to
carry out plan specifically the school’s resources, and the
timelines for plan execution.

CHAPTER V: STANDARD OPERATING

PROCEDURE TO ENSURE SCHOOL’S
SAFETY AND SECURITY
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 24 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Educational facilities like the school buildings,

laboratories, equipment, instructional and non-
instructional materials, supplies, and other properties are
essential components of the learning environment. All
these can be instrumental in raising the quality of
education as well as continuing educational services
during emergency situations. Hence, basic safety and
security protocol shall be observed.

School Site
To ensure that a school site and its vicinity will be
safeguarded from hazards, a school mapping exercise
shall be undertaken to provide a Geographic Information
System - Based School Profile (GIS-BSP) which shows
different features and identifies areas prone to hazards
like landslide, soil erosion, floods, earthquakes and
others. The school profile shall serve as baseline data for
future establishment of new buildings, resource
mobilization, and prioritization of improvements and
development.

Implementing the provisions of Clean Air Act and Waste

Segregation Scheme, Presidential Decree No. 856, Code
on Sanitation of the Philippines.

Encouraging participation in the “School Based Clean Up

Drive” wherein teachers and students come together for
one week before the start of the school year in order to
do housekeeping and do some minor repair and
maintenance of school facilities ready to be use.

School Building
The availability of adequate and conducive shelter for
instructional activities is necessary to maximize teaching
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 25 of 62
TASS SDRRMC Handbook QM-03, Issue No.

and learning process in schools. School buildings shall be

designed and constructed in accordance with DepEd
standards, including standards for resilience. A safe
school Pambansa Bilang 344, (Accessibility Law); The
foregoing guidelines are intended to complement
accepted architectural and engineering principles, and the
provisions of the National Building Code of the Philippines
(PD No.1096) and compliance to Fire Code of the
Philippines (PD No.1185), and other relevant rules,
regulations and ordinances promulgated by the national
and local agencies.

Building Risk Reduction Requirements

In designing and constructing school buildings, safety
and risk reduction measures shall always be considered,
like the following:

□ Main Entrance
• The main entrance shall be located preferably on
a secondary road and gates must be designed to
swing in to the school property;
• Provide separate service entrance for pedestrian;
• Main entrance shall provide enough clearance
for fire trucks and medical vehicles.

□ Electrical Fixtures
• Require protective covering for all electrical
wirings and fixtures;
• Install a fire alarm system that is affordable;
• Provide environment-friendly fire extinguishers;
• Report any defective electrical wiring and
fixtures to General Services Office;

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 26 of 62
TASS SDRRMC Handbook QM-03, Issue No.

• If curtains are being hung, hang curtains away

from wall-mounted fans;
• Conduct periodic assessments of electric load
capacity.

□ Stairs/Handrails
• Avoid smooth or polished step and floor surfaces
and provide non-slip nosing to minimize the
chance of slipping on stairs;
• Step treads should be not less than 0.25m deep
and rise not more than 0.20m per step. They
should be regular.
• Always provide a landing with railings between a
doorway and stairways. • Distance between
railings shall be not more than 100 mm. (4
inches) so that pupils/students cannot squeeze
through;
• For abrupt changes in floor elevation, preferably
provide a ramp to avoid freak accidents.

□ Windows shall be provided with security grills and

an emergency exit.

□ Doors/Exits Classrooms shall always be provided

with at least two swing-out doors at the opposite
sides of the classroom.
□ Walls shall be smooth finished to prevent injury to
highly active, playful, and mobile students.

CHAPTER VI: TYPES OF NATURAL HAZARDS

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 27 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Flood
A flood is usually caused by a temporary rise or the
overflowing of a river, stream, or other water course,
inundating adjacent lands or flood-plains.
It could also be due to a temporary rise of lakes, oceans
or reservoirs and/ or other enclosed bodies of water,
inundating border lands due to heavy and prolonged
rainfall associated with tropical cyclones, monsoons,
intertropical convergence zones or active low- pressure
areas.
Flooding occurs in known floodplains when prolonged
rainfall over several days, intense rainfall over a short
period of time, or a debris jam causes a river or stream
to overflow and flood the surrounding area. Several
factors contribute to flooding. Two key elements are
rainfall intensity and duration. Intensity is the rate of
rainfall, and duration is how long the rain lasts. Floods
can be slow- or fast-rising, but generally develop over a
period of hours or days.

Preparedness and Mitigation (What to do

before):
Find out the frequency of occurrence of floods in
the school or in the locality;
Know the flood warning system in the school. If
none exists, recommend to the appropriate
authority for the creation of one;
Research from previous occurrences how fast the
water floods occur in the school and how high it
rises;
Watch out for rapidly rising water and prepare the
students for evacuation;
Switch off the electricity and lock the rooms after
the students and personnel have gone out;
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 28 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Have a handy survival kit. It should contain battery-

operated transistor radio, flashlight,
candles, matches and first aid kit;
Prepare drinking water and ready to it foods;
Offer services and perform the assigned tasks
in the event that the school is designated as an
evacuation area for families or livestock with its
vicinity;
If it has been raining hard for several hours, or
steadily raining for several days, be alert to the
possibility of a flood. Floods happen as the ground
becomes saturated;

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 29 of 62
 TASS SDRRMC Handbook QM-03, Issue No.

Use cellphones, a radio or a portable, battery

powered radio (or television) and any other
gadgets for updated information. Local stations
provide the best advice for your particular
situation;
Caution everyone to avoid using lanterns or torches
in case there are flammable materials present
Protect the school property against flood. Move
valuable and furniture to higher levels;
Secure records and documents;
Move hazardous chemicals or re- agents from
the laboratory and secure them in a stable place in a
higher level.

Response (What to do during):

Keep the students and personnel calm and update
them with the status of the situation and safety
reminders on what to do and where to go in case
of evacuation.
Listen continuously to a radio, or a portable,
battery-powered radio (or television), internet
using cellphones for updated emergency
information coming from the communication
committee;
Watch out for snakes in flooded areas;
Update and inform parents and guardians of
the school’s status as well as students’ condition.

Rehabilitation and Recovery (What to do after):

Conduct damage assessment and document utility
lines such as electricity, water, gas, etc.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 30 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Ensure that electrical appliances or equipment are

checked by a competent electrician before using
especially when doubted of being affected.
Stay away from any building that is still flooded.
Address and attend to areas damaged or affected if
it’s presumed accomplish easily.
Plan for the recovery of the school.

Typhoon, Storm, Cyclone

Filipinos are known for being resilient in the face of a
storm, literally and figuratively since our country is a
place where such natural disasters happen quite
frequently, hence typhoon preparedness is what can
minimize its impact on lives and properties. Knowing
what to do before, during, and after a typhoon will
protect individuals and properties through the provisions
for preparedness, mitigation, response and even during
rehabilitation.

Preparedness and Mitigation (What to do

before): Prior to occurrence of typhoon/ storm/ tropical
cyclone, the following should be done as part of
the preparation: Regularly cut/ trim trees and
shrubs.
Regularly clear line canals, gutters and downspouts.
Assess and ensure that electrical lines are properly
installed and wired.
Repair or replace broken windows, damaged doors
and roofs.
At the onset of typhoon/ storm/ tropical cyclone, the
following should be done as part of the preparation
Coordinate with other committees and take
necessary actions.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 31 of 62
 TASS SDRRMC Handbook QM-03, Issue No.

Activate communication center and disseminate

weather updates to employees, students, and
parents.
Determine the need to suspend class and office
works based on the weather updates, based on
the previous experience, the anticipated impact of
the typhoon, and the capacity of the school to
stand against the impact.
Teachers and non- teaching staff should be guided
with an advisory coming from the chairman of
SDRRMC.
Inform parents about the plans and actions to be
taken to reduce their anxieties.
Remind parents and students about their
preparation of survival kits and remain to stay at
home.
Dismantle or remove bulletins, tarpaulins, and other
similar structure that may be damaged by typhoon
Immediately release advisory to employees
regarding the necessary safekeeping and security
of school properties such as records/ documents,
computers and other electrical equipment, fixtures,
laboratory apparatuses, chemicals and their
cabinets, windows and doors, etc.
Check availability of battery- operated flash lights
and radios
If the school is determined to be an evacuation site
of the nearby families, prepare the evacuation
area and ensure the availability of safe drinking
water, availability of comfort rooms, emergency
lights if available, and make sure that other school
properties are safely kept away from access of
unauthorized individuals.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 32 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Discuss necessary actions among guards or

personnel who will stay in the campus.

Response (What to do during):

Stay at home and reserve mobile batteries
Emergency health kit or survival kit must be
on standby in case of evacuation
Prepare and secure identification cards and other
important documents.
Tie securely all other things at home.
Monitor weather updates.
Stay away from windows which may be
broken and may cause injury.
If you run out of potable water, make your
available water supply safe for drinking by boiling
it for 3 to 20 minutes.
Be alert of possible flash flood or rising of water if
living nearby river or creek.
Shut down main power source, turn off gas, unplug
appliances.
Never ignore an order to evacuate, bring
emergency and survival kit.
Wear dry and warm clothes
Follow the roads that emergency workers
recommend even if there’s traffic.
Don't wade through the flood to avoid leptospirosis
and other water-borne diseases, as well as
electrocution.

Rehabilitation and Recovery (What to do after):

Leave evacuation only when authorities declares
that it is safe to return home

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 33 of 62
 TASS SDRRMC Handbook QM-03, Issue No.

Check if house is table before entering especially if

ruined or severely damaged.
Watch out for live wires or outlets submerged in
water
Don't plug in and use appliances and other
electrical devices that have been flooded.
Remove water that has accumulated in containers,
cans, tires, and pots to keep mosquitos from
breeding.
Report any damaged electric posts and cables to
the authorities.
When returning to school:
Security personnel must report the status of school
The committee in charge shall do further
assessment to determined extent of damages.
Teachers and non- teaching personnel may assess
own offices and classrooms and report to the
committee in- charge.
Employees must assist in the environmental
clearing and cleaning as long as areas are declared
safe.
Responsible committees shall convene and attend
meeting with the administration to report campus
status.
Administration may plan for rehabilitation of
damaged buildings or structures and must come
up with contingency plan for learning continuity
especially if classrooms will be part of the recovery
plan.

Earthquake
An earthquake is a shaking of the ground caused by
sudden slippage of rock masses below or at the surface

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 34 of 62
TASS SDRRMC Handbook QM-03, Issue No.

of the earth. It is a wavelike movement of the earth’s

surface. An earthquake may be classified as either
tectonic or volcanic. In certain cases, earthquakes can
result from man-made activities such as detonation of
explosives, deep mining activities, etc. However, these
earthquakes are mild and may be felt only as tremors. A
very severe earthquake is usually associated with shocks
called foreshocks and aftershocks. Foreshocks are a
series of tremors that occur before the main earthquake.
Aftershocks are weaker earthquakes that follow the main
shocks and can cause further damage to weakened
buildings. Be aware that some earthquakes are actually
foreshocks, and a stronger earthquake might occur.

Preparedness and Mitigation (What to do

before):
Recommend to appropriate authorities the
evaluation of structural soundness of school
buildings and important infrastructures.
Request appropriate authorities to determine
whether the school site is along an active fault
and/or in liquefaction or landslide prone areas
which may cause school buildings to fall.
Make sure that school building design complies with
the National Building Code Standard.
On existing school buildings with one door, request
proper authorities to provide two exit doors for
every classroom, both with swing-out direction.
Check for the presence of other potential sources of
hazard due to secondary effect of earthquakes like
steep hill slopes, hanging heavy objects, chemicals
and tank storage, falling debris, and fire.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 35 of 62
 TASS SDRRMC Handbook QM-03, Issue No.

Strap heavy furniture/cabinets inside the

classrooms to the wall to prevent sliding or
toppling;
Store breakable items, harmful chemicals and
flammable materials inside the classrooms in the
lowermost shelves and secure firmly.
Install latches on drawers and cabinets.
Check classrooms for hanging or unstable
objects that may fall on the students during the
earthquake.
Familiarize students as well as school personnel
with the easiest exit or evacuation route to take.
Develop a School Earthquake Evacuation Plan and
hang/post this in the corridor of each building or in
bulletin boards.
Teach the students how to use fire extinguishers,
first aid kits, alarms and emergency exits. These
should also be accessible, conveniently located,

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 36 of 62
TASS SDRRMC Handbook QM-03, Issue No.

and prominently marked in familiar places to the

pupils/students for assembly and possible evacuation.
Identify strong parts of the building like door jambs,
sturdy tables where the students can take refuge
during an earthquake.
Prepare and maintain an earthquake survival kit
consisting of a battery-powered radio, flashlight, first
aid kit, potable water, candies, ready to eat food,
whistle, and dust mask.
Conduct a contingency planning on earthquake.
Conduct an orientation and earthquake drill.
Ensure that Earthquake Alarm System is function,
test regularly.
Evaluate the school. Have the following data available
yearly:
✓ Total number of students occupying each floor;
✓ Total number of students occupying each
building; and
✓ Identify students or teachers with special needs
(sick, old, disabled) and their location.
Study the most recent school grounds layout or
planning to identify open spaces and determine the
total area of available space that can be utilized as
“areas of temporary refuge” that will be designated
for the occupants of each school building. Determine
how many persons can occupy this open space.
Obtain a building layout/floor plan for each building
that shows the rooms, corridors, staircases and exit
points.

Response (What to do during):

Direct students to stay inside a structurally sound
building.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 37 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Advise students to protect their body, especially their

head from falling debris by bracing themselves in a
doorway or by getting under a sturdy desk or table.
Direct students to move to an open area when they are
outside a building or any structure.
Stay away from power lines, posts, walls, and other
structures that may fall or collapse. Stay away from
buildings with large glass panes.
Move away from steep slopes which may be affected
by landslides particularly to school near steep hill
slopes.

Rehabilitation and Recovery (What to do after):

Teachers must advice students to take the fastest and
safest way out if caught in an old or weak classroom
building. They should be advised to:
✓ Get out calmly and in an orderly manner. Not to
rush or push one another.
✓ Not to use elevators, but instead use the stairs;
✓ Check themselves for cuts and for injuries and
inform their teachers
Move students to a designated evacuation area based
on the Earthquake Evacuation Plan. Do head counts
and relay the information to the Evacuation Committee
member.
Medical Service Committee shall provide basic first
aides to those injured students and determine victims
for referral
The transportation committee shall be on standby near
the evacuation site for possible transfer of victim.
The Search and Rescue Committee shall depend on the
number of head counts in the evacuation site and the
area and building to search.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 38 of 62
TASS SDRRMC Handbook QM-03, Issue No.

An admin personnel must shut down electrical and water

source.
The committee on Assessment and Damage
Control shall check the surroundings of the schools.
Check for fire and if any, have it controlled.
Check the water and electrical lines for defects.
In case of chemical and toxic spills, call for trained
personnel to further assessment the situation and to
mitigate possible secondary effect.
Employees and students must not enter partially damaged
school buildings, as strong aftershocks may cause these to
collapse. Wait for further instruction from the committee in-
charge.
Security Committee must secure open driveways. Rescue
and relief operations need the roads for mobility.
The Communication and Documentation Committee shall
monitor the earthquake event and must gather information
from all other committees. The committee shall be in-
charge of relaying information and updates as well.
Identified persons to send communication to parents must
give notification regarding school and student’s status.
Do not use the telephone to call relatives and friends.
Disaster prevention authorities may need the lines for
emergency calls and communications.
The School President/ School Principal through the Chairman
of the SDRRMC shall provide safety precautions. He shall
not allow any student to go out of the school unless they
are with their parents/relatives. Identify/List students
fetched by parents/relatives and those left behind.
If there is a need to suspend classes, apply the buddy-
buddy system and follow orders from the Chairman of the
SDRRMC. Wait for your parents to fetch you from the
evacuation area.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 39 of 62
TASS SDRRMC Handbook QM-03, Issue No.

In case of structural collapse or occurrence of fire as

secondary effect of the earthquake, Recovery Plan
must be discussed by the administration and
contingency plan for the continuity of education must
develop.

CHAPTER VII: HUMAN- MADE HAZARDS

Human-made or induced hazards are threats having elements of human

intent, negligence, and error and involving a failure of a system. Human
induced disasters are a result of inadequately managed human-induced
hazards such as:

Technological Hazards

Technological hazards have little or no warning to precede the incident.

These dangers originate from industrial accidents, dangerous
procedures, infrastructure failures or certain human activities, which
may cause the loss of life or injury, property damage, social and
economic disruption or environmental
degradation.

Environmental Hazards
Environmental hazards are events that pose a threat from the

surrounding environment encompassing the broad spectrum of acute

and chronic effects of industrial, agricultural and naturally occurring

microorganisms, chemicals and radiation in our soil, water, air, food, and
wastes.

Socio-Economic, Political, Security Hazards

These hazards are caused by criminal and human violence which

pose threat to the security of a great number of people, and

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 40 of 62
TASS SDRRMC Handbook QM-03, Issue No.

may be motivated by political or economic reasons.

Possible Hazards:

Structure Collapse
Often caused by engineering failures such as underdesign of
structural components, by corrosion attack and by
aerodynamic resonance in structures. It can be a secondary
effect caused by earthquake.

Preparedness and Mitigation (What to do before):

Conduct a general check on the condition of all school
buildings before every school opening through the
assistance of Engineers and Bureau of Fire Protection.
Follow building requirements.
Repair or rehabilitate structures to put them in good
condition.
Adopt the existing warning system for a building
certified as unsafe for occupancy.
Cordon off and mark buildings found unsafe with
“off-limits”.

Response (What to do during):

Vacate the building immediately. And move to
identified evacuation site.
In case of injuries, first aid must be given by the
committee in- charge. And the extent of the need to
refer to a nearest and identified partner hospital may
depend on the committee’s assessment.

Rehabilitation and Recovery (What to do after):

Search and Rescue Committee shall look for possible
reported trapped individuals
Fire Brigade Committee must standby for possible
short circuits or combustions.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 41 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Security Committee must enclose and secure the area.

Committee in charge shall evaluate and assess the
damaged structure through the assistance of
engineers.
Report the extent of damages to SDRRMC
Chairman and to Administration.
Recommend necessary actions and interventions
whether the building/ structure is to be condemned or
it needs rehabilitation.
In case of rehabilitation or abandonment of building,
Recovery and Contingency Plan must be develop.

Fire
Fire is composed of three elements – heat, fuel, and oxygen
which when combined will result in a chemical reaction called
burning. The leading cause of death in a fire, by a three to
one ratio over burns, is asphyxiation (choking sensation).
Fire consumes the oxygen in the air, while increasing the
concentration of deadly carbon monoxide and other toxic
gases in the atmosphere. Inhaling carbon monoxide can
cause loss of consciousness or death within minutes. The
heat from a hostile fire exceeds anything to which a person
is normally exposed. A fully developed room fire has
temperatures over 1,100 degrees Fahrenheit. Fire generates
a black, impenetrable smoke that blocks vision and stings
the eyes. It is impossible to navigate through such smoke, so
fire drill participants should practice evacuating buildings by
at least two routes.

Preparedness and Mitigation (What to do before):

Develop a School Preparedness Plan.
Develop building evacuation plans for each
building.
Post evacuation plans in strategic locations.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 42 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Install fire extinguishers and alarms.

Educate by means of demonstration to teachers and
students on the proper use of fire extinguishers.
Maintain proper signage for fire exits.
Clear and free fire exits from obstruction.
Insure the building.
Make sure that the alarm or public address
systems are loud, clear and functional.
Fire Brigade Committee members must be abreast with
the necessary skills and shall assist the professional
firemen in their Fire Prevention and Suppression Drill
Program.
Conduct regular inspections and safety checks on
electrical outlets.
Assign personnel who will regularly check possible
areas where fire may start such as stock room,
laboratories and kitchens.
Maintain a fire safety plan and an education program
to preserve the school to protect the students from
fire.
Consider escape ladders for multi-story school
buildings.
Conduct a school fire drill at least twice a year.

Response (What to do during):

When fire is detected: Do’s
Sound the alarm.
Advise the fire department in the locality.
(Communication and Documentation Committee)
Fight the fire with available equipment (Fire Brigade
Committee)
Drop the fire extinguisher if you are using it and leave
if the fire does not immediately die down.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 43 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Anyone who may be within the area where fire

is detected:
Seek the nearest exit not blocked by fire.
Feel the door, cracks, and doorknob with the back
of your hand before opening the door if you are
escaping through a closed door. The back of your hand
is more sensitive to heat. Close windows and doors as
you escape from the fire scene to delay the spread of
the fire.
Use your second way out if you see smoke or fire in
your first escape route. The less time you are exposed
to poisonous gases or flames, the safer you will be.
Get out as safely and quickly as you can and stay away
from toxic smoke and gases. Drop, crawl and go when
fire breaks out.
Crawl low under the smoke to your exit if you must
exit through smoke. Crawling with your head at a
level of one to two feet above the ground will
temporarily provide the best air.
Once you are outside, go to your safe meeting place.
ONCE YOU ARE OUT, STAY OUT.

When fire is detected:

Dont’s Do not panic.
Do not run.
Do not jump out from an upper floor.

Post Impact
Committee in charge must conduct head counts of
school personnel and students.
Committee in charge shall provide medical assistance
for the injured.
Do not return inside the school once outside and wait
for further instruction from the committee in- charge.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 44 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Rehabilitation and Recovery (What to do after):

Committee in charge shall perform the following:
Coordinate with the Bureau of Fire Protection and
municipal or city engineering office for building
assessment.
Conduct inventory of school personnel and students,
equipment, fixtures and facilities.
Document and Report damage/s to
administration.
Document and Report those received medical assistance
and those victims referred in a hospital for necessary
treatment.
Secure area/ building if not yet for use.
Develop Recovery Plan for rehabilitation of
damaged structure/ building and Contingency Plan for
the continuity of education.

Chemical Spill (Laboratory)

One of the hazards associated with a laboratory is chemical
spill. An individual may be considered exposed to chemicals
by inhaling, or by the chemical coming in contact with food,
water, medicine or clothing thus making it hazardous to
students. The best way to avoid chemical accidents is to
read and follow the directions for use, storage, and disposal
of the product.

Preparedness and Mitigation (What to do before):

Take proper precautions when handling chemicals or
re- agents.
Educate students on proper handling of chemicals or
re- agents.
Keep safe storage of chemicals or re- agents.
Dispose chemicals properly.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 45 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Use gloves and mask when handling chemicals or re-

agents.
Close drawers of storage cabinets when not in
use.
Maintain a stable environment in the institution.
Improve laboratory safety.
Provide fire and chemical extinguishers.
Response (What to do during):
Vacate the room.
Avoid throwing water or touching the chemicals
or re- agents with bare hands.
Inform subject teacher or lab technician in case of
accidental spills.
Cover nose with wet cloth then transferring casualty to
a safer place, for inhalation of a gaseous chemical.
For ingested chemical induce vomiting and give milk or
starch.
Ensure adequate air circulation around the victim.
Generally, Follow the SOP in specific incident
inside the laboratory.

Rehabilitation and Recovery (What to do after):

Bring student/ teacher to the school clinic for provision
of first aid if first aid is not given inside the laboratory.
Person in charge must assess well the victim and
document findings as well as the care given.
Person in- charge must investigate and document the
incident inside the laboratory.
Request for chemical replacement if necessary,
following the request of supplies protocol.

Bomb Threats
Bomb threat is a declaration of an intention to destroy or
injure the target by means of a bomb. It is usually through
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 46 of 62
TASS SDRRMC Handbook QM-03, Issue No.

telephone or written notes. It is a piece of information or a

warning claiming knowledge that a dangerous device, such
as bomb or similar type of explosive, has been or will be
placed in a building, aircraft or other facility. A bomb is a
device capable of producing damage to material, and injury
or death to people when detonated or ignited. Bombs are
classified as either “explosive” inflicting damage and injury
by fragmentation, heat and blast waves, or “incendiary”
which generates fire producing heat without a substantial
explosion when ignited. Similar procedures should be applied
for chemical or biological threats.

Preparedness and Mitigation (What to do before):

Prepare a school bomb threat emergency plan.
Encourage all school personnel and students to
be constantly prepared against bomb threats and
bombing incidents.
Provide security for the protection of property,
personnel, facilities, and materials against
unauthorized entry.
Do not joke about bombs. It is now a crime to joke or
cause false alarm about the existence of bombs.

Response (What to do during):

Treat all threats received as real and report
immediately to authorities.
Remain calm and courteous.
Try to obtain as much information as possible
such as:
✓ the identity of the caller;
✓ the characteristics of the caller;
✓ ask the exact location of the bomb;
✓ apply delaying tactics; and

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 47 of 62
TASS SDRRMC Handbook QM-03, Issue No.

✓ Report all details to a responsible person

immediately.
Rehabilitation Phase (What to do after):
Request proper authorities to search the buildings
thoroughly.
Implement security measures in the premises.
Post incident stress debriefing, if needed.

Kidnapping Threats and Hostage Taking

If kidnapping happens in the school campus this is a human-
made hazard as well as a criminal offense. Kidnapping
happens when one or group of persons take and carry away
another person, by force or fraud, without the consent of the
person taken and without lawful excuse. While Hostage
Taking is an act of endangering human lives in order to meet
demands. Both Kidnapping and Hostage taking may happen
in public areas, outside the school perimeter or inside
schools. When it happens, do the following

Preparedness and Mitigation (What to do before):

Tighten security measures.
Employ precautionary strategies such as school
IDs must be worn by authorized individuals (employees
and students). Guest and visitors must log in personal
information at the entrance gate and must identify their
purpose of visit.
The Security Protocol set by the GSO must be
observed.
Be vigilant about the safety of students most especially
when students are within the school premises
Advise students not to talk to and go with strangers.
Educate the children/ students at risk.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 48 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Response (What to do during):

Inform the family of the victim.
Report to proper authorities the incident and
other information.
Listen to the advice of the Police and other authorities
when reporting stories regarding
kidnapping and hostage taking
When becoming the victim:
Stay as calm as you can and encourage students
around you to act calmly.
Concentrate on survival.
Follow the kidnappers and hostage taker’s
instructions.

Rehabilitation Phase (What to do after):

Bring the victim to the hospital for medical checkup /
psycho-social counseling.
Support the family in seeking justice for the victim.

Health Threats and Health Crisis

Occurrence of disease outbreaks, epidemics and even
pandemics in the locality where schools are situated
may the disrupt students’ education. As such, this threat
or crisis may be considered as environmental hazard
because they can be transferred from one person to
another, a disease which may be infectious, contagious
or communicable that every school must be prepared
through planning for an alternative method to continuity
of education as a contingency plan and being prepared
to prevent such occurrence affecting the greater school
population.

Preparedness and Mitigation (What to do before):

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 49 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Conduct of periodic hazard assessment that could lead

to injury, infection, or illness
Availability of specific guidelines or policies based on
disease or illness occurrence
Strict observance and compliance to infection
prevention and control in accordance to health
agencies
Availability of Isolation Room that will quarantine
infected employee/ student
Comprehensive training to personnel in charge of
enforcing policies and guidelines such as Security
Personnel, School Nurse, School Clinic in- charge,
Class Adviser.
Presence of signages installed or posted in conspicuous
area.
Regular cleaning of school surroundings and classroom
cleaning and disinfections.
Integration of health protocols during fora, gatherings
and provision of information education among
employees and students and even parents.

Response (What to do during):

During outbreaks, necessary protocol must be
observed in accordance to disease occurrence,
however, general steps are as follows:
Teachers particularly class advisers must determine the
exact disease or illness of the student. While the HR
officer/ assistant principal/ head of office will do the
same to his/ her subordinates.
Responsible person must gather relevant information
related to existing condition. Note for the possibility of
having acquired such condition inside the school.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 50 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Responsible person must inform the school nurse or

the school clinic in charge for recording and
appropriate action.
Advise student or employee and or parent of the later
to seek medical assistance for appropriate
management and treatment.
Inform student or employee and or parent of the later
to stay at home or in isolation depending on the
physician’s order.
The school nurse or school clinic in- charge must
conduct tracer specially if the illness is communicable
and is transferred easily to another person. This is to
prevent further spread of the disease.
Monitor students/ employees have had a contact to an
infected person for they may manifest same
symptoms.
Advise them to follow standard health protocols.
During disease outbreak, SLMT and involved
disaster committee should immediately meet and plan
for alternative methods to continuously deliver
instructions especially when there is a long period
suspension of class, plan to reduced number of infected
individuals, and plan to be prepared during resumption
of class as an anticipation.
In case a student/ employee is manifesting
symptoms while in school:
Bring the person to the school clinic and inform the
school nurse or the school clinic in charge of how and
what happened for history taking purposes and part of
assessment.
The school nurse/ school clinic in charge must assess
thoroughly and give right judgement based from the
identified signs and symptoms and enforce
appropriate action
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 51 of 62
TASS SDRRMC Handbook QM-03, Issue No.

The school nurse/ school clinic in charge must inform

the class adviser regarding the student’s condition. If
the health condition is serious and may threaten the
health of others, the Principal/ the VP for Academics/
VP for Admin must be notified to carry out appropriate
action.
Determine also the need to inform local health
authorities and provide sufficient information.
The class adviser must notify the parent of the student
and may be advised to fetch his/her child to seek for
medical assistance and for appropriate management.
The school nurse/ clinic in charge must document
appropriate and accordingly the incident.

Rehabilitation and Recovery (What to do after):

Determine mitigating actions which will form part of
the rehabilitation phase of the school
After disease outbreaks implement or carry out
recovery plans.
Observe and follow referral system
Reorient students and employees regarding
diseases and possible outbreaks
Strengthen communication system and case

reporting
Maintain sanitary setting in the campus Continuously
implement set health protocols.

CHAPTER VIII: POLICIES AND PRINCIPLES OF

DISASTER RISK REDUCTION
AND MANAGEMENT

Legal Basis
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 52 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Implementing Rules and Regulations of Republic Act No.

10121: also known as the Philippine Disaster Risk
Reduction and Management Act of 2010
“An act strengthening the Philippine Disaster Risk Reduction
and Management System, providing for the National Risk
Reduction and Management Framework and
institutionalizing the National Risk Reduction and
Management Plan, Appropriating funds therefor and for
other purposes”

PDRRM Act of 2010, Section 3: Declaration of Policy (d)

Adopt a disaster risk reduction and management approach
that is holistic, comprehensive, integrated and proactive in
lessening the socioeconomic and environmental impacts of
disaster including climate change, and promote the
involvement and participation of all sectors and all
stakeholders concerned, at all level, especially in the
community;
(m) Engage the participation of civil society organizations
(CSOs), the private sector and volunteers in the
government’s disaster risk reduction programs towards
complementation of resources and effective delivery of
services to the citizenry;

Presidential Decree No. 1566 of June 1978,

“Strengthening the Philippine Disaster Control, Capability and
Establishing the National Program on Community Disaster
Preparedness” stresses on the hardships endured by our
people due to a hostile environment and has continually
sought survival against hazards, both natural and human-
made. Furthermore, the Decree stated the urgency of the
need to direct, control and coordinates the manpower,
material, monetary, and spiritual resources of the entire
Filipino nation to reduce the impact of hazards.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 53 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Rule 1040 of the Occupational Safety and Health

Standards (as amended) which states that EACH AGENCY
provide for the organization of disaster control groups/health
safety committees in every place of employment and the
conduct of periodic drills and exercises in work places.

More than anything, the school adheres and observes the

following memoranda:
DM No. 063, S. 2022: CoViD-19 Vaccination Protocols for
On-Site Reporting of Teaching and
Non-Teaching Personnel and
Updating ff Vaccination Status
DM No. 062, S. 2022: 2022 Brigada Eskwela
Implementing Guidelines

DO No. 001, S. 2022: Revised Policy Guidelines on Home

Schooling Program
DO No. 001, S. 2022: Revised Policy Guidelines on Home
Schooling Program
DO No. 054, S. 2021: Implementing Rules and Regulations of
Republic Act No. 10871 (An Act
Requiring Basic Education Students
to Undergo
Age-Appropriate Basic Life
Support Training)
DO No. 33, S. 2021: School-Based Disaster
Preparedness and Response
Measures for Tropical Cyclone,
Flooding, and other Weather-
Related Disturbances and
Calamities
DO NO. 24, S. 2021: Guidelines on the Coordination for
Establishments of Schools in
Resettlement Sites due to
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 54 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Disasters and or Emergencies

DM No. 45, S. 2020: Invitation to the Online Learning
Activities on the Promotion of
Child Protection Amidst COVID-19
for Elementary and Secondary
Learners
DM No. 043, S. 2020: Guidelines on the Alternative Work
Arrangements in the
Department of Education in light of
the COVID-19 Stringent Social
Distancing Measures

DM No. 039, S. 2020: Authorizing the Use of Regular

Allocations for the Maintenance and
other Operating Expenses and/or
Local Funds to Implement Measures
in Preparing and
Responding to the COVID-19
Threats
DM No. 35, S. 2020: Updated Classification and Mechanism
for the Monitoring of Suspect,
Probable, and Confirmed Cases in
DepEd
DM No. 27, S. 2020: Fostering Wellness, Solidarity, and
Service Amidst COVID-19
DM No. 25, S. 2020: Minimum Standards for Social
Distancing Baseline Protocols to be
Observed in the Workplace Travel
and Home and Private Space and
Time of Deployed Personnel during
the Enhanced Community Quarantine
DM No. 011, S. 2020: Creation of a Task Force for the
Management of the Department of
Education Response to Novel
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 55 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Coronavirus Acute Respiratory

Disease
DM No. 006, S. 2020: Adoption of Video Conferencing
System During Community
Quarantine Period Due to COVID19
to continue Operations and
Communications
DO No. 28, S. 2016: Strengthening Fire Safety and
Awareness Program
DM No. 069, S. 2015: Observance of the National
Disaster Consciousness Month
2015
DM No. 041, S. 2015: Implementing Brigada Eskwela
2015
DO No. 37, S. 2015: Comprehensive DRRM in Basic
Education Framework
DO No. 27, S. 2015: Family Earthquake Preparedness
DO No. 23, S. 2015: School Watching and Hazard
Mapping
DO No. 21, S. 2015: DepEd DRRM Information
Management and Coordination
Protocol
DM No. 221, S. 2013: Guidelines on the Protection of
Children during Armed Conflict
DO No. 84, S. 2012: Conduct of 4th Quarter National
Simultaneous Earthquake Drill
DO No. 72, S. 2012: Continuing Fire Safety and
Awareness Program in School
DO No. 43, S. 2012: Guidelines on the Implementation
of EO 66 (Suspension of Classes)
DO No. 43, S. 2012: Guidelines on the Implementation
of EO 66 (Suspension of Classes)

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 56 of 62
TASS SDRRMC Handbook QM-03, Issue No.

DO No. 40, S. 2012: Child Protection Policy

DO No. 83, S. 2011: Disaster Preparedness in Schools
DO No. 50, S. 2011: Creation of Disaster Risk
Reduction and Management Office
DM No. 287, S. 2010: Observance of the National
Disaster Consciousness Month
2010
DM No. 282, S. 2009: Observance of the National
Disaster Consciousness
Month 2009
DO No. 55, S. 2007: Mainstreaming of DRR in Schools
DO No. 26, S. 2006: DepEd Calamity and Disaster
Preparedness
DO No. 28, S. 2005: Guidelines on the Suspension of
Classes

ANNEX A: SCHOOL EMERGENCY CONTACT INFORMATION

To be filled out by: (representative from the school

administration office)
Frequency: (update if necessary)
When: (at the beginning of the year then update as
necessary)
EMERGENCY CONTACT INFORMATION
POLICE DEPARTMENT Phone:
Email:
Address:
FIRE DEPARTMENT Phone:
Email:
Address:
HOSPITAL Phone:
DEPARTMENT Email:
Address:
NATIONAL/ LOCAL Phone:
DRM OFFICE Email:

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 57 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Address:
DEPARTMENT OF Phone:
EDUCATION Email:
Address:
COMMISSION ON Phone:
HIGHER EDUCATION Email:
Address:
SOCIAL SERVICES Phone:
Email:
Address:
RED CROSS Phone:
Email:
Address:
OTHERS Phone:
Email:
Address:
OTHERS Phone:
Email:
Address:
OTHERS Phone:
Email:
Address:

ANNEX B: CS SCHOOL ASSESSMENT SURVEY

To be filled out by: (Chairman of the SDRRMC)

Frequency: (once a year)
When: (before the school year starts)

This Comprehensive School Safety Assessment Survey is designed

for the purpose to gather information about the hazards and risks to
lives and safety and the threats to students’ education by dangers
of all kinds.

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 58 of 62
TASS SDRRMC Handbook QM-03, Issue No.

1 PROFILE and RISKS

1-1 SCHOOL IDENTIFICATION
School ID, Name, and Address
School ID No
Name:
Barangay:
Municipality:
Province:
1-2 SCHOOL LOCATION
School Urban Semi- Rural Remote Mountain
Environment Urban
(select one)
1-3 Proximity to Services
Any emergency Yes No Not Applicable Don’t Know
services in less than 15
minutes (select one
per row)
Police
Fire
Ambulance
1-4 School Access
School location Footpath Unpaved Paved road High traffic other
(not including only road only only road
the entry
<100m) must
be accessed by
(select one)
1-5 Minute Walk
If accessible only on footpath, # of minute walk to
the nearest road (enter ‘0’ of located on road)
1-6 SCHOOL TYPE AND USES
School Public Private Religious Other
Governance
Type

1-7 Grade Levels Taught (select all that apply)

Pre- primary/ Kindergarten
Primary Level (Grade 1-6)

Secondary Level (Grade 7-10)

Upper Secondary Level (Grade 11-12)

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 59 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Tertiary Level (2- year course)

Tertiary Level (4 - 5year course)
Vocational
Post- graduate

1-8 School Uses (select the applicable)

After- school activities for students (at least weekly)
Community activities (at least weekly)
Informal emergency shelter site (community practice)
1-9 School Hours and Shifts
Expected number of school days per year
Number of school days per week (show half days as ‘0.5’)
Number of shifts per day
Average minutes per day of student teacher contact (lunch
and snack break not included)
How many school days per year is the school closed because
of hazard impacts (eg.rain, storm) on average?
If you have to close on school days, how many days the
school make up with special schedule, each school year?
How many school days per year is the school impossible or
dangerous for many students to reach?
1-10 School Days (include partial days)
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
1-11 Months that School is in session (include partial months)
January
February
March
April
May
June
July
August
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 60 of 62
TASS SDRRMC Handbook QM-03, Issue No.

September
October
November
December
1-12 ENROLLMENT AND ATTENDANCE Enrolled Attending Today
Total number of male students
Total number of female students
Total

Number of male students with

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 61 of 62
 TASS SDRRMC Handbook QM-03, Issue No.
Family income/ livelihood

known

ol
tudents
at school

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 62 of 62
 TASS SDRRMC Handbook QM-03, Issue No.

Very
Severe
(at least
one
building
damaged
beyond
repair)

ANNEX C: REGULAR AND PLANNED SCHOOL

MAINTENANCE CHECKLIST

To be filled out by: (School maintenance; to be monitored by the Head,

GSO)

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 63 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Frequency: (daily, weekly, monthly, seasonal, planned) When:

(daily, weekly, monthly, seasonal, planned)

MAINTENANCE PLANNING
✓ Staff and community are actively involved in the maintenance
process, and feel responsibility and pride in their school.
✓ Students are actively involved in maintenance and developing
pride in their school.
✓ We budget and account for expenditures of funds on
maintenance.
✓ We raise funds and support for maintenance.
✓ We prepare and post rules for all users of the facilities.
✓ We have a list of all materials and finishes (e.g., paint types and
colors).
✓ We have drawings showing buildings, electrical, drainage, and
water services (updated when any changes are made).

SCHOOL RULES FOR MAINTENANCE FACILITIES

• Keep all rooms clean and tidy. Check this at the end of the day.
• Keep the rooms locked when not in use.
• Do not lean on walls.
• Do not write on walls
• Keep furniture away from walls.
• Deposit all rubbish in bins provided.
• Segregate and recycle all solid waste.
• Do not stack or post anything against external walls (either inside or
out), secure approval from the administration or from the GSO.
• Do use toilets when water is not available.
• Do not throw anything down the toilets or sinks.
• Turn off taps so that they do not drip.
• Open and close water taps carefully and do not force them either
way.
• Always turn off lights when not needed.
• Turn off fans when not in use and when leaving the rooms.
• Do not slam doors and windows; shut them carefully.
• Do not throw or kick balls or any other objects onto roofs.
• Do not hammer nails into walls.
• If shelving, baskets, or hooks are required, have carpenter fix wooden
strips to attach these.
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 64 of 62
TASS SDRRMC Handbook QM-03, Issue No.

• Keep animals out of the school grounds (and especially away from
water supply).
• Report all problems with buildings or school grounds to General
Services Office or to the office of the Administration.

DAILY AND WEEKLY MAINTENANCE

Daily and weekly maintenance Person Responsible
Sweep and scrub all floors and corridors
Clean and wash all toilets
Clean sinks, replace supplies
Lock all the doors at the end of the school day
Move all furniture and clean floors
Clean dirty marks of walls
Clean all windows
Check all curtains and window blinds
Clean out all the storm-drains
Dispose garbage and clean waste bins
Clean off any termite tunnels from walls
Cut grass around the buildings

MONTHLY MAINTENANCE (INCLUDING UNPLANNED REPAIRS)

Grounds and outside of buildings Person Responsible
Collect and dispose of all rubbish, in
environmentally responsible manner
Trim large trees and shrubs
Clean storm-drains and outlets
Check covers to inspection chambers and septic
tanks
Check water pipes and standpipes
Check hand-pumps
Check electric pumps
Check entrance/exit paving and paths
Check fences, and walls
Weed and tidy flowerbeds
Check for termite tunnels and nest
Clean off roof

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 65 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Check fixings to corrugated steel or fibercement

roof
Check external ceilings for damp
Clean any gutters and down-pipes
Check and clean outside walls and undersides
of roofs
Check corridor floors
Check all roof fixing
Check external electrical installation and wirings

Check generator and carry out maintenance

procedure

Inside the buildings

Clean off walls and ceilings
Check for busted lights and non-functional fans
Check ceiling for damp patches
Check floor, doors and windows
Check any louver windows
Check toilets
Check sinks
Check electrical installation and wiring and
connections
Check the air condition unit
Check furniture

SEASONAL AND PLANNED MAINTENANCE

Outside and inside Frequency Person Responsible
Rainy season measures (elevating
equipment/supplies above flood
line, closing doors and windows
when leaving the room)
Warm season measures (check
electrical load)
Painting building Annually
Roof covering Annually
Roof structure Annually

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 66 of 62
TASS SDRRMC Handbook QM-03, Issue No.

Ceilings Annually
Walls Bi-annually
Floors Annually
Doors and windows Bi-annually
Electrical installations Bi-annually
Plumbing installations Bi-annually
Generator Bi-annually
School grounds Bi-annually

Documents needed other than the checklists above include:

□ School Vicinity Map
□ Physical Plant Inventory
□ School Earthquake Evacuation Plan
□ Building Occupancies Record
□ Contingency Plan
□ Specific checklist corresponding to health threats

All other documents in a form of records, plans, forms, or

templates shall be coded under the Office of
Administration and or under the General Services Office.

Resources:
DepEd Disaster Risk Reduction Resource Manual (2008) www.deped.gov.ph
www.ndrrmc.gov.ph

Clause: This Handbook was created out from different available

resources and TASS office provisions. The sole purpose it to
come up with a concrete guide for the implementation and
enforcement of disaster risk reduction and management
Revision No. Creator Reviewer Approving Date Page No.
00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 67 of 62
TASS SDRRMC Handbook QM-03, Issue No.

protocols in the school in accordance to Department of

Education’s memoranda. Provisions herein shall not limit the
school to create and come up with new policies and guidelines
addressing emergent situation and crisis which affects or may
affect the learning delivery.

Handbook Creator

LOMELYNE B. CALLUENG, MSN

TASS QA Officer

Reviewer

REV FR. ADALBERT R. BARUT, Ph.D.

TASS Superintendent

Revision No. Creator Reviewer Approving Date Page No.

00 TASS Office TASS Admin Council Board of Trustees 09 -01 -2022 68 of 62