FICO

SAP FICO – Configuration

and end user guide

Document Prepared By
Bhagwat Bhokare

Part 1
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Sr. Content Tcodes

No
1 Enterprise Structure
1.1 Define Company OX15
1.2 Define Company Code OX02
1.3 Define Business Areas OX03
1.4 Maintain Consolidated Business Area OCC1
1.5 Define credit control area OB45
1.6 Assignment of Company code to Company OX16
1.7 Assign Business Area To Consolidated Business Area OBB6
1.8 Assign credit control area to company code OB38

2 Financial Accounting Global Setting

2.1 Fiscal Year Variant OB29
2.2 Assign Company Code to Fiscal Year Variant OB37
2.3 Define Posting period variant OBBO
2.4 Assign Variants to Company Code OBBP
2.5 Open and Close Posting Periods OB52
2.6 Document Types OBA7
2.7 Posting Keys OB41
2.8 Define Field Status Variant OBC4
2.9 Assign company code to Field Status Variants OBC5

3 General ledgers accounting

3.1 Define Chart of Accounts OB13
3.2 Assign Chart of Accounts to Company Code OB62
3.2 Define Account Group OBD4
3.3 Define Retained Earnings Account OB53
3.4 Tolerance groups for GL Accounts OBA0
3.5 Define Tolerance Groups for Employees OBA4
3.6 Maintain Global Parameters OBY6
3.7 Define Tax Procedure OBQ3
3.8 Assign country to Tax procedure OBBG
3.9 G/L Account Creation FS00
3.10 General Ledger Posting F-02/FB50
3.11 Document Change FB02
3.12 Display of Document FB03
3.13 Balance display FS10N
3.14 Parking Document F-65
3.15 Holding Document
3.16 Sample Document F-01
3.17 Document Reversal
3.18 Individual Reversal FB08
3.19 Mass Reversal F.80
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4 Accounts Payable
4.1 Creation of vendor accounts groups OBD3
4.2 Create number range for vendors account XKN1
4.3 Assign number range to vendor account groups OBAS
4.4 Define tolerance group for vendor OBA3
4.5 Document types and no. ranges OBA7
4.6 Create GL Accounts for Material under asset FS00
4.7 Create GL Accounts for sundry creditors under liability FS00
4.8 Creation of vendor master FK01
4.9 Purchase invoice posting F-43
4.10 View vendor account transactions FBL1N
4.11 Outgoing payment with clearing F-53

5 Vendors Down Payments

5.1 Create GL Account for advance to vendor under Asset FS00
5.2 Link between sundry creditors and advance to vendors OBYR
5.3 Advance payment posting F-48
5.4 Check vendor account transaction FBL1N
5.5 Purchase invoice posting F-43
5.6 Check vendor balance FBL1N
5.7 Transfer of advance from special GL to normal by clearing special GL F-53
items
5.8 Clearing of normal items F-44

6 Terms of payments for vendor

6.1 Create g/l accounts under income FS00
6.2 Define accounts for discount taken from vendor OBXU
6.3 Maintain payment terms OBB8
6.4 Maintain vendor master data FK02
6.5 Purchase invoice posting F-43
6.6 Check vendor balance FBL1N
6.7 Outgoing payment with clearing F-53
6.8 Check GL A/c balance FAGLL03

7 Account Receivable
7.1 Define account group with screen layout (customer) OBD2
7.2 Create number ranges for customer account group XDN1
7.3 Assign number ranges to customer account group OBAR
7.4 Customer related documents OBA7
7.5 Tolerance group for customer OBA3
7.6 Creation of G/L Account FS00
7.7 Create customer master FD01
7.8 Post Customer invoice F-22
7.9 Check customer balance FBL5N
7.10 Incoming payment posting F-28
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8 Advance payment from customer

8.1 Create G/L for advance from customer FS00
8.2 Define recon a/c for customer down payments OBXR
8.3 Down payment F-29
8.4 Raise invoice F-22
8.5 Down payment clearing F-39
8.6 Clear open item F-32

9 Dunning Procedure
9.1 Define dunning area OB61
9.2 Define dunning procedure FBMP
9.3 Assign dunning procedure to customer master FD02
9.4 Sale invoice posting F-22
9.5 Run dunning F150

10 House Bank
10.1 Create G.L Account FS00
10.2 Define house bank FI12
10.3 Creation of check lots FCHI
10.4 Purchase invoice posting FB60
10.5 Outgoing payment with clearing F-53
10.6 Creation of manual check FCH5
10.7 Display check resister FCHN
10.8 Check encashment date updating FCH6
10.9 Go and see check register FCHN
10.10 Unissued checks cancellation FCH3

11 APP- Automatic Payment Program FBZP

11.1 All Company codes
11.2 Paying Company code
11.3 Payment Method in C/R
11.4 Payment method in company code
11.5 Bank Determination
11.6 Asign payment Method in vendor master data FK01
11.7 Purchase invoice posting FB60
11.8 Run APP F110

12 Cash Journal
12.1 GL creation for cash journal FS00
12.2 Define document type
12.3 Define number range for cash journal document FBCJC1
12.4 setup cash journal FBCJC0
12.5 Create, change, delete business transaction FBCJC
12.6 Setup print parameter for cash journal FBCJC3
12.7 Posting to Cash journal FBCJ
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13 Withholding Tax
13.1 Check withholding tax countries
13.2 Define official withholding tax keys
13.3 Define reasons for exemption
13.4 Define withholding tax type for invoice posting
13.5 Define withholding tax for payment
13.6 Check recipient types
13.7 Define withholding tax code
13.8 Assign withholding tax types to company
13.9 Activate extended withholding tax
13.10 Create G/L account
13.11 Define automatic posting
13.12 Maintain Company code settings
13.13 Assign withholding tax types to vendor
13.14 Post purchase invoice

14 Goods And Service Tax

14.1 Define access sequence OBQ2
14.2 Define condition types OBQ1
14.3 Check and change setting for tax procedure OBCN
14.4 Define tax procedure OBYZ
14.5 Assign country to calculation procedure OBBG
14.6 Define tax codes for sales & purchase FTXP
14.7 Define G/L account for GST FS00
14.8 Define tax accounts OB40
14.9 Post purchase invoice with GST FB60
14.10 Vendor payment F-53
14.11 Post sales tax invoice FB70
14.12 Customer incoming payments F-28

15 Asset Accounting
15.1 Assign tax code for non-taxable transactions OBCL
15.2 Copy reference Chart of Depreciation /Depreciation Area EC08
15.3 Assign Chart of Depreciation to Company code OAOB
15.4 Specify account determination
15.5 Create screen layout rule
15.6 Define number range intervals
15.7 Define asset classes
15.8 Create G/L account FS00
15.9 Assignment of accounts for automatic postings AO90
15.10 Specify document type for posting of deprecation
15.11 Specify intervals and posting rules
15.12 Specify rounding for net book value and /or deprecation
15.13 Define screen layout for asset master data
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15.14 Define screen layout for asset deprecation areas

15.15 Deprecation keys creation (Rate+ Methods)
15.16 Define multi-level methods AFAMS
15.17 Maintain period control methods
15.18 Maintain deprecation key
15.19 Determine depreciation areas at asset class
15.20 Create of main asset master AS01
15.21 Sub asset creation AS11
15.22 Main asset purchase posting/asset acquisition F-90
15.23 Report to view sub asset wise, year wise values AW01N
15.24 Asset transfer within company code ABUMN
15.25 Asset retirement with customer F-92
15.26 Asset Scraping ABAVN
15.27 Depreciation run AFAB

16 FI-MM Integration
16.1 Create plant OX10
16.2 Maintain storage location OX09
16.3 Maintain purchasing org OX08
16.4 Create purchasing group OME4
16.5 Assign plant to company code OX18
16.6 Assign purchasing org to plant OX17
16.7 Define valuation level OX14
16.8 Define valuation control OMWM
16.9 Group together valuation area OMWD
16.10 Define Valuation classes OMSK
16.11 Define material type OMS2
16.12 Maintain Company Code for Material Management OMSY
16.13 Maintain default values for tax codes OMR2
16.14 Maintain vendor specific tolerances OMRX
16.15 Create inventory a/c under asset FS00
16.16 Create GR/IR a/c under liability FS00
16.17 Automatic posting OBYC
16.18 Create material MM01
16.19 Create vendor XK01
16.20 Create Purchase Requisition ME51N
16.21 Create Purchase Order ME21N
16.22 Goods receipt MIGO
16.23 Invoice Verification MIRO
16.24 Vendor payment posting F-53

17 FI-SD Integration OVX5

17.1 Define division
17.2 Define shipping point
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17.3 Assign the sales organization to company code

17.4 Assign distribution channel to sales organization
17.5 Assign division to sales organization
17.6 Set up sales area
17.7 Assign sales organization and distribution channel to the plant
17.8 Assign common distribution channel
17.9 Define common division
17.10 Assign shipping point to plant
17.11 Assign shipping point
17.12 Define and assign the pricing procedure
17.13 Setup partner determination
17.14 Create GL master data
17.15 FI-SD integration : VKOA
17.16 Maintain controlling area
17.17 Create the material master for sales organization views
17.18 Create customer master data
17.19 Create sales Order
17.20 PGI – post goods issue
17.21 Billing
17.22 Incoming payment posting

18 Cost Center Accounting

18.1 Define Cost Center group KSH1
18.2 Define Cost Center KS01

19 Cost Element Accounting

19.1 Create Cost Element Group KAH1
19.2 Create Cost Element KA01
19.3 Transaction Posting F-02/FB50
19.4 Cost center Reporting KSB1

20 Internal Order
20.1 Activate Order management OKKP
20.2 Define Order type KOT2
20.3 Maintain number range for orders KONK
20.4 Make Internal order required OBC4
20.5 Create internal order group KOH1
20.6 Create internal order KO04
20.7 Transaction posting FB50
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Organizational units in financial accounting
Sap define the enterprise structure as the organizational units that together represent your company’s
business units and divisions. Without enterprise structure, you couldn’t integrate and configure your
program. You could not run SAP FI at all. That why first we need to create enterprise structure in SAP
system.
So let’s see how can we configure enterprise structure.

1. Define Company

Company: Company is an organization unit in accounting that represents a business organization

according to the requirements of commercial law in a particular country. This is the highest level of
organization for accounting.

Tcode: OX15

Path:

Execute.
Click on new entries and enter below detail.

Save it.
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You will get one pop up window.

Click on create

Request (F8)

Fill Short Description and save it.

Click here to
save.
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Click here to
save in your
request

Note: Customizing request or Transport request are used to transfer configuration from one client to
another. For example development client to quality assurance client or quality assurance client to
production client.
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2. Define company code

Company code: Smallest organizational unit of external accounting for which a complete, self-
contained set of accounts can be created. This includes the entry of all transactions that must be posted
and the creation of all items for legal individual financial statements, such as the balance sheet and the
profit and loss statement.
The company code is an organizational unit used in accounting. It is used to structure the business
organization from a financial accounting perspective. The company code is an organizational unit used
in accounting.

Tcode: OX02

Path:

Execute edit company code data, then click on new entries.

Fill all details and save it

You will get one more window for address.

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Fill all detail address then save in your customizing request.

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3. Define business area.

A business area is an organizational unit within accounting that represents a separate area of operations
or responsibilities in a business organization. When defining a business area, you enter a four-character
alphanumeric key and the name of the business area. In a client, you can set up several business areas
to which the system can assign the postings made in all company codes.

Tcode: OX03

Path:

Click on new entries

Save it.
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4. Maintain consolidation business area

A consolidation business areais an accounting organizational unit that represents a central business
segment within a business organization and that has a balance sheet which can be included in business
area consolidation. In the SAP system, you execute the functions for consolidating business areas
based on consolidation business areas.

Tcode: OCC1
Path:

Execute

New entries.

Save it.
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5. Define credit control area.

Define your credit control areas. The credit control areais an organizational unit that specifies and
checks a credit limit for customers.
A credit control area can include one or more company codes. It is not possible to assign a company
code to more than one control area. Within a credit control area, the credit limits must be specified in
the same currency.

Tcode: OB45
Path:

Click on new entries

Save it.
One time back

Enter description and save it.

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6. Maintain financial management area

Tcode: OF01
Patha:

Execute.
New entires.

Enter and save it.

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ASSIGNMENT

1. Assign company code to company

Assign the company codes which you want to include in the group accounting to a company.

Tcode: OX16
Path:

Select position button give the company code IBM3, enter.

For company IBM3 assign company IBM3.

Save it.
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2. Assign Company code to credit control area.

Tcode:
Path:

Execute.
Search company code and assign credit control area.
Save it.

3. Assign Business Area To Consolidated Business Area

Tcode: OBB6
Path:

Assign consolidation business area and save it.

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4. Assign credit control area to company code.

Tcode: OB38

Path:

Save it.
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1. Maintain fiscal year variant

An accounting period is also known as the fiscal year which usually runs for 12 months (each month
= one period) with your company publishing a financial statement for each fiscal year as well as taking
stock inventory. Each period within a fiscal year is known as a posting period. When you post
transactions in the SAP system each transaction is assigned to a particular posting period (made up of
month and year) and the transaction figures are updated for that period. SAP identifies documents
using document type, fiscal year and posting period. It uses Fiscal Year Variants (FYV) to manage
fiscal years and posting periods variants to open or close posting periods.

There is also a concept called special period to manage activities such as period-end closing (audit or
tax adjustments), a fiscal year can have fewer than 12 months known as a shortened fiscal year, there
are two definitions for a fiscal year.

Calendar Fiscal Year: There are 12 posting periods that correspond to the 12 calendar months,
with the first posting period starting on 1st January. Normally you use the calendar as the fiscal year
which means the start and end date of each posting period is the same as that of the corresponding
calendar month. Depending on posting date the system will assign the correct period to a transaction.

Non-Calendar Fiscal Year: a fiscal year that does not corresponding to a calendar year is known as
a non-calendar fiscal year, and thus such posting periods may or may not match to the calendar months.
Its possible that a fiscal year has fewer then 12 posting periods (shortened fiscal year) which means
you have to define the number of posting periods.

Tcode: OB29
Path:

Execute.
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Click on new entries.

Select and double click on Periods.

Select new entries.

Enter and save.

Two time back then select fiscal year variant and double click on Period texts.
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Select new entries.

Save it.
Or you can copy V3 Fiscal year variant and change name.
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2. Assign company code to fiscal year variant.

When we assign fiscal year variant to company code then our company’s financial year will be 1st
April to 31st March.
Tcode:OB37
Path:

Click on new entries.

Save it.
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3. Define posting period variant

We have already defined fiscal year variant and assign it to our company code, it is time to define
Posting period variant. Posting period variant is used to control which accounting period is open for
posting. This is an important control tool for every organization which has monthly closing. Usually
every posting period is assigned to one company code, but you could assign one posting variant to
many company codes. In this way you will control all the entities in once which has pros and cons.

Despite the strict dates you agree with other departments in your organization there will always be a
cases where for some operation, period should be open. So you should very carefully consider whether
you are going to define one posting period for several company codes or you will have one for each.

Tcode: OBBO
Path:

New entries

Enter and save.

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4. Assign variants to company code

Tcode: OBBP
Path:

Search company code and take posting period variant.

Then save it.

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5. Define open and close posting periods

Tcode: OB52
Path:

Click on new entries

Maintain above details.

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6. Define Document types for entry view.

A number range must be assigned to each document type in the SAP System. Via the document types,
you distinguish the postings according to the different business transactions, for example customer
payment, vendor credit memo, and so on. To store documents separately according to document types,
you must assign a separate number range to each document type, for example to invoices or to credit
memos.

Doc Type No. Range From To

SA – GL ACCOUNT DOCUMENT 01 2023 1 1000
AA – ASSET ACCOUNTING 01 2023 1 1000
AF – DEPRECIATION 04 2023 1001 2000
KR – VENDOR INVOICE 19 2023 2001 3000
KG – VENDOR CREDIT MEMO 17 2023 3001 4000
KZ – VENDOR OUTGOING PAYMENT 15 2023 4001 5000
DR – CUSTOMER INVOICE 18 2023 5001 6000
DG – CUSTOMER CREDIT MEMO 16 2023 6001 7000
DZ – CUSTOMER INCOMING PAYMENT 14 2023 7001 8000

Create number ranges for documents. For each number range you specify (among other things):
•A number interval from which document numbers are selected.
•The type of number assignment (internal or external) you assign one or more.

The number range becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate
documents by document type.

Tcode: OBA7
Path:
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2. Maintain
Search Document type number range
here for same
no.

1. Check
number

3. Enter
company code

4. Click here to maintain

number range

5. Click here
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6. Maintain current
year and number
range interval

Then Save it.

Follow same steps and maintain number ranges for given document types
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7. Define posting keys

Posting key is a two-digit numeric key. It is defined to control the entry of document line items in a
financial accounting transaction. Posting key specifies the line item is either debit or credit entry,
account type and the screen layout of line items. Special posting keys are used for posting special
general ledger transactions.

The system uses the posting key, special G/L indicator to determine the alternative settlement
account. The posting key determines
1. Account type
2. Debit/Credit posting
3. Layout of entry

Different account type in SAP FICO are

1. A = Asset
2. D = Customers
3. K = Vendors
4. M = Materials
5. S = General ledger account

Tcode: OB41
Path:
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Double click on posting keys

Check Debit/Credit indicator, Account type and Reversal Posting key.

Note: Don’t create new posting key, SAP Suggest us to use existing posting keys.
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All above standard posting keys are available in SAP.

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8. Define Field Status variants

In this section I will cover both Field Status Groups (FSG) and Field Status Variants (FSV), FSG
control the additional account assignments and other fields that can be posted at the line-item level for
a G/L account, it is important to remember that field status of your account must mesh with the field
status group of the posting key and/or Material Management (MM) movement types. A common
posting error occurs when a field in the G/L field status group and the same field in the MM movement
type field is suppressed. It is a good idea to keep as many fields as possible optional and to make only
the most important fields as required or suppressed.

A field can be in one of three states

suppressed - the field is hidden from view.

required entry - the field is a required (mandatory) field and you are required to put a entry in.
optional entry - it is up to you if you want to fill in this field, it can be left blank.

Tcode: OBC4
Path:

2.Click on
copy as
1.Select 0001 or
1000

Change FStV and

Name
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Select FStV and Double click on

Field status Variants

You can use this

group or create
your own.
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If you want to make any field mandatory, you can follow below steps.

2. Click on Field
Status.

1.Select Field selection group

Let’s suppose you want to make some field mandatory, display, hide, optional in general data. Then
follow following steps.

1.Click on General data

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Select Suppress, Req. Entry or Opt. entry and save it.

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9. Assign company code to Field Status Variants

Tcode: OBC5
Path:

Enter and save it.

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Chapter 3: General ledgers

1 Define Chart of Accounts (OB13)
2 Assign Chart of Accounts to Company Code (OB62)
3 Define Account Group (OBD4)
4 Define Retained Earnings Account: (OB53)
5 Tolerance groups for GL Accounts (OBA0)
6 Define Tolerance Groups for Employees (OBA4)
7 Maintain Global Parameters: (OBY6)
8 Define Tax Procedure (OBQ3)
9 Assign counrty to Tax procedure (OBBG)
10 G/L Account Creation( FS00)
11 General Ledger Posting (F-02/FB50)
12 Document Change (FB02)
13 Display of Document (FB03)
14 Balance display (FS10N)
15 Parking Document (F-65)
16 Holding Document
17 Sample Document (F-01)
18 Document Reversal
19 a. Individual Reversal (FB08)
20 b. Mass Reversal (F.80)
21 G/L Fast Entry(F-02)
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General Ledger

1. Edit chart of accounts list

Chart of Accounts (CoA) is a structured list of all the general ledger (G/L) accounts
used by an organization. It serves as a framework for recording financial transactions
and organizing financial reporting. The CoA defines the structure and numbering
scheme for accounts and helps in maintaining consistent and accurate financial records.

Tcode: OB13
Path:

Execute
Click on new entry and maintain following details.

Under status deselect blocked check box (do not select blocked
check box)
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Select save button or Ctrl+s

Select your request and press enter to save in your request.

2. Assign company code to chart of accounts

Tcode: OB62
Path: Same as above.
Execute Assign company code to chart of accounts.
Select save button or Ctrl+s
Press enter to save in your request.
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3. Define account group

Account Group: This is a classification for different types of G/L accounts. Common
account groups might include assets, liabilities, equity, income, and expenses.
Account Number: Each account is assigned a unique number within the account group.
For example:
Liabilities: 100000 - 199999
Assets: 200000 - 299999
Income: 300000 - 399999
Expenses: 400000 – 499999
Tcode: OBD4

Select new entries button

Select save button on Ctrl+s

Select your request and press enter and save in your request
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4. Define retained earnings account.

Retained Earnings Account is related to tracking the cumulative profits earned by a company
over time. It's also commonly referred to as the "Retained Earnings Reserve" or simply
"Retained Earnings." This account is used to capture the net profits or losses accumulated by a
company since its inception, after accounting for dividends and other distributions to
shareholders.
In the context of SAP's Financial Accounting (FI) module, you would typically find the
Retained Earnings Account under the Equity section of the balance sheet. This account is
important for maintaining the continuity of the company's financial history and is carried
forward from one accounting period to the next.

Tcode: OB53
Path:

Give you chart of accounts IBM3 enter.

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Select save button or Ctrl+s

Press enter to save in your request.
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5. Define tolerance group for G/L accounts.

Tolerance Group" for G/L (General Ledger) accounts is a mechanism used to control the
maximum permissible amounts for posting transactions to specific G/L accounts within the
framework of the organization's financial control policies. Tolerance groups help ensure that
financial transactions fall within predefined limits and prevent unauthorized or erroneous
postings that might have a significant impact on financial statements.

Tcode: OBA0
Path:

Click on new entries.

Select Save button

Select your request and press enter and save in your request.
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6. Define tolerance group for employees

The Authorization is given to the employees for the maximum amount permitted per
transaction. The tolerance group for Employees determines the maximum document amount
the employees are authorized to post. The maximum amount can enter as a line item in a Vendor
account, customer account or G/L account.
A tolerance group is created and assigned to the employees.

Tcode: OBA4
Path:
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Select new entries button

Save it.
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7. Enter global parameters

Tcode: OBY6
Path:

Search company code and double click on it.

Then select Propose fiscal year, Define default value date and Negative postings permitted.

Save it.
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8. Define calculation procedure

Calculation Procedure is a set of rules and formulas that determine how certain values are
calculated or derived for specific purposes, such as tax calculation or cost allocation.
Calculation procedures are used to automate complex calculations and ensure consistency
in various financial and controlling processes.

For complete configuration refer chapter 15. ( GST)

Tcode: OBYZ
Path:

Double click on define procedure. Then select TAXAR and click on copy as.

Change procedure and Description.

Save it.
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9. Assign country to calculation procedure

Tcode: OBBG
Path:

Search country and assign calculation procedure

Select save button

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G/L Master Data

G/L Master Data is a foundational component that represents individual G/L accounts used
for recording various financial transactions. G/L master data stores essential information about
these accounts and helps in organizing and categorizing financial data for reporting and
analysis.
10. G/L Account creation
Tcode: FS00
Path:

Click on centrally
To create new account click on Create then take GL account number and company code.
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GL Master data

1. Surplus in P&L account

Type/Description

Control Data
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Create/Bank/Interest

2. Equity Share

Type/Description
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Control data

Create/bank/interest
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3. Cash account

Type/Description

Control data
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Create/bank/interest

4. Salaries accounts

Type/Description

Control data
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Create/bank/interest

5. Rent account
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Type/Description

Control data
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Create/bank/interest

6. Outstanding

Type/Description
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Control data

Create/bank/interest
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11. General ledger posting

Tcode: F-02
Path:

Fill data in below fields and press enter.

Step 1:
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Step 2:

Press enter
Step 3:
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Now select documents from menu bar then click on simulate

Save it.
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12. Change documents

Tcode: FB02
Path:

If you want to make any changes in documents. Then you can follow above path or Tcode.

Take whatever the document you want to change and make changes
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13. Display documents

Tcode: FB03
Path:

Take document number, company code and fiscal year. Then press enter.
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14. Display accounts balance

Tcode: FS10N
Path:

Give G/L account, Company code, Fiscal year, then click on execute (F8).
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And here you can see accounts balance.

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15. Documents parking

Tcode: FB65
Path:
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Select Documents – Park documents

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Display park documents

Tcode: FBV3
Path:

Enter Company code, Fiscal year and click on document list.

Select document list

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Take company code and fiscal year select execute button.

Here you can see all parked documents.

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16. Hold documents

Step 1: Run program RFTMPBLU

Tcode: SE38
Execute Tcode in command field

1.Enter program name.

4. Select execute
button

2.Select source code

3.Click on display

Select no termination for read error and click on execute button.

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Step 2: Creation of hold documents

Tcode: F-02
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Click on documents – Hold

Give temporary number to hold document then save it.

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To delete or post hold documents.

Tcode: F-02
Select Held document enter user name and click on document list.

Step 1: To delete document

2.Click on delete

1.Select doc
number.

Then this document will be deleted.

Step 2: To post document

Double click on document number

If you want to make any changes then double click on a/c number and save or post it.
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17. Sample documents

Step 1: Define number range interval for no range X2.

Tcode: FBN1

Enter company code and click on intervals.

Select insert interval and maintain number range for X2 then save it.
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Step 2: Creation of sample documents

Tcode: F-01
Path:
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Enter and save it.

You will get this message: Document 3002 was stored in company code IBM3
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Step 3: Posting of transaction by copying sample documents

Tcode: F-02 1.Click on post with
reference

Take documents number, company code, and fiscal year.

Press enter.
Again enter and if you want to make any change double click on a/c number make whatever
the changes you want to make then save it.
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18. Document Reversal

Individual reversal
Tcode: FB08
Path:

Click on display before reversal.

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Click on change and then post it.

Mass reversal
Tcode: F.80
Path:
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Take company code and fiscal year, then click on execute.

To reverse all documents at a time click on reverse documents.

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You will get a list of reversed documents.

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Chapter 4: Accounts Payable

1 Creation of vendor accounts groups(OBD3)
2 Create number range for vendors account (XKN1)
3 Assign number range to vendor account groups(OBAS)
4 Define tolerance group for vendor(OBA3)
5 Document types and no. ranges (OBA7)
6 Create GL Accounts for Material under asset(FS00)
7 Create GL Accounts for sundry creditors under liability
8 Creation of vendor master(FK01)
9 Purchase invoice posting(F-43)
10 View vendor account transactions(FBL1N)
11 Outgoing payment with clearing(F-53)
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AP- Accouts payable

1. Define accounts group with screen layout(Vendor)
Tcode: OBD3
Path:

Execute and click on new entries.

Select save button.

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2. Create number ranges for vendor accounts

Tcode: XKN1
Path:

Click on intervals.
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Click on interval

Click on dropdown option and take free interval.

Enter and Save it.

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3. Assign number ranges to vendor accounts group

Tcode: OBAS
Path:

Search vendor account group and assign number range.

Then save it.

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4. Define tolerance group for vendor

Tcode: OBA3
Path:

Execute and click on new entries.

Select Save Button.

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5. Define document types for entry view.

Tcode: OBA7
Path:

Execute and search KR documents then double click on it.

Select number range information.

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Select intervals
Select Insert interval .

Enter and save it.

6. Create GL account for inventory

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Tcode:FS00
Path:

Type/Description
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Control data

Create/Bank/Interest

Save it.
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7. Create GL Accounts for Sundry creditors.

Tcode: FS00
Path: Same as above.
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Save it.
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8. Create Vendor master data

Tcode: FK01
Path:

Enter Company code and Account group

Press enter.
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Save it.
You will get following message: Vendor 0000023700 was created in company code IBM3.
9. Invoice posting
Tcode: F-43
Path:
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Select document overview.

Select save button.

Document 5005 was posted in company code IBM3.

10. View vendor accounts transactions

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Tcode:FBL1N
Path:

Select Execute Button

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11. Outgoing payment with clearing

Tcode: F-53
Path:
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Press enter.

Save it.
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Chapter 5: Advance payments to vendors (down payments to vendors)

1 Create GL Account for advance to vendor under Asset(FS00)
2 Link between sundry creditors and advance to vendors(OBYR)
3 Advance payment posting(F-48)
4 Go and see the vendor account transaction (FBL1N)
5 Purchase invoice posting (F-43)
6 Go and see the vendor account
7 Transfer of advance from special GL to normal by clearing special GL items (F-54)
8 Clearing of normal items(F-44).
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Vendors down payments

In company when we purchase some material or services from vendor at that time vendor
send us bill of purchased material/service. After that we have to verify invoice and release
vendor payment.
In some scenario it may be necessary to do advance payment (prepayment).
In simple world advance payment means a payment which is made to vendor/supplier before
receiving goods/services.

In this document detail configuration and end user transaction are given.

1. Create GL accounts for vendor down payment

Tcode: FS00
Path:

Select new entries

Give GL Account Number - 200150

Company Code – IBM3

Press Enter.
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Select Control Data Tab

Select Create/Bank/Interest
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Press Enter and Save it.

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2. Link between sundry creditors and advance to vendors

Tcode: OBYR
Path:

Double click on A end enter chart of accounts.

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Continue

Save it.
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3. Advance payment posting

Tcode: F-48
Path:

Give below details.

Press Enter
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Select Document Overview

Save it.
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4. Go and see the vendor account transaction

Tcode: FBL1N
Path:

Give vendor and company code.

Execute (F8)
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5. Vendor invoice posting

Tcode: F-43

Give Below Details.

Press Enter
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Press Enter
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Select Document Overview

Select save button (Ctrl + S).

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6. Go and see the vendor account

Tcode: FBL1N

Give vendor number and company code

Select execute button (F8).

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7. Transfer of advance from special GL to normal by clearing special GL

items.
Tcode: F-54
Path:

Give Below details.

Press Enter.
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Double click on available balance.

Save it.

Again Check Vendor Balance

Tcode: FBL1N
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8. Clearing of normal items.

Tcode: F-44
Path: Same as above.

Press Enter.

Select Save Button.

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Terms Of Payment For Vendor

1 Create G/L Accounts for cash discount received(FS00)
2 Define account for cash discount taken from vendor (OBXU)
3 Maintain payment terms (OBB8)

4 Maintain vendor master data (FK02)

5 Purchase invoice posting (F-43)
6 Check vendor balance (FBL1N)
7 Outgoing payment with clearing (F-53)

8 Check GL A/c balance (FAGLL03)

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Terms of payment
Terms of payment in accounts payable refer to the specific conditions and deadlines under
which a business is expected to pay its outstanding invoices or bills to its suppliers or vendors.
These terms are typically negotiated and agreed upon between the buying company and the
selling company and are an important aspect of managing cash flow and maintaining good
relationship with suppliers. Common terms of payment include.

 Net 30, Net 45, Net 60: These terms mean that the payment is due 30,45 or 60 days
from the invoice date, respectively.
 3/14, 2/30, Net 45: This indicate that the buyer can take a 3% discount if they pay the
invoice within 14 days, if they pay the invoice between 15-30 days discount will be 2%,
But the full payment is due in 45 days.
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1. Crete GL account
Tcode:

Select Control Data.

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Select create/Bank/Interest
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2. Define accounts for cash discount taken

Tcode: OBXU
Path:

Select posting key

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Select account

Give account number then save it.

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3. Maintain terms of payment

Tcode: OBB8
Path:

Give above details and save it.

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4. Assign terms of payment in vendor master

Tcode: FK02

Save it.
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5. Purchase invoice posting.

Tcode: F-43
Give below details.

Press enter

Press enter
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Press enter.

Save it.
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6. CHECK VENDOR BALANCE

Tcode: FBL1N
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7. Vendor payment posting

Tcode: F-53

Press enter

Save it.
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8. Check GL balance

Tcode: FAGLL03
Give GL A/c number and company code.

Select execute.
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Chapter 7: Account Receivable

1 Define account group with screen layout (customer) (OBD2)
2 Create number ranges for customer account group(XDN1)
3 Assign number ranges to customer account group(OBAR)
4 Customer related documents (OBA7)
5 Tolerance group for customer (OBA3)
6 Creation of G/L Account (FS00)
7 Create customer master (FD01)
8 Post Customer invoice (F-22)
9 Check customer balance (FBL5N)
10 Incoming payment posting ( F-28)
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Accounts Payable

1. Define account group with screen layout (customer)

Tcode: OBD2
Path:

Select new entries button.

Press enter
Enter once again to Save in your request.
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2. Create number ranges for customer account group

Tcode: XDN1
Path:

Select change intervals button

Select interval button

Enter and save it.

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3. Assign number ranges to customer account group.

Tcode: OBAR
Path:

Select position button

Account group : IBM3

Press enter

Select save button

Press enter to save in your request
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4. Customer related documents.

Tcode: OBA7
Path:

Search Document Type DR.

Select Number Range Information.

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Click on Change Interval.

Select insert interval.

Enter and save it.

Maintain Number range for DG and DZ.

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5. Tolerance group for customer.

Tcode: OBA3
Path:

Select new entries button.

Select save button and press enter save in your request.

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6. Creation of G/L Account.

Tcode: FS00

Select new entries.

Give GL Account Number and Company Code.
Press enter

Select Control Data Tab

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Select Create/Bank/Interest
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7. Creation of sales G/L Account

Tcode: FS00

Select new entries.

Give GL Account Number and Company Code.
Press enter

Select control tab.

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Select Create/Bank/Interest
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8. Create customer master.

Tcode: FD01
Path:

Account group : select Local customer

Company code : IBM3

Press enter
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Select company code data button.

Customer number -12036

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9. Post Customer invoice.

Tcode: F-22
Path:

Give below details.

Press enter.
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Press enter.

Press enter.
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Select document overview.

Save it.

Document 9001 was posted in company code IBM3

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10. Check customer balance.

Tcode: FBL5N

Give customer a/c number and company code.

Select Execute(F8).
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11. Incoming payment posting.

Tcode: F-28

Path:

Give Below Details.

Press Enter
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Select document overview.

Document 10001 was posted in company code IBM3.

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Chapter 8: Advance payment from customer

1 Create G/L for advance from customer (FS00)
2 Define recon a/c for customer down payments (OBXR)
3 Down payment(F-29)
4 Raise invoice (F-22)
5 Down payment clearing (F-39)
6 Clear open item(F-32)
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Customer Down payment

The down payment process is a fundamental financial transaction that allows businesses to
receive advance payments from their customers before the actual delivery of goods or
services. This process serves to secure a commitment from customer and is especially
common in industries with long sales cycle or high value transaction

The down payment process in SAP FICO typically begins with the creation of a down
payment request, where the customer expresses their intent to make an advance payment.
Once approved, a down payment invoice is generated, confirming the commitment and
recording the financial transaction. This down payment invoice is posted to the customer's
account and a dedicated clearing account in SAP.

When the goods or services are delivered as per the agreed terms, the advance payment is
cleared against the open invoice using the down payment clearing function in SAP. This
result in the actual revenue recognition and appropriate financial posting.

The down payment process in SAP FICO helps maintain accurate accounting records,
prevents revenue leakage, and ensures that both customers and businesses have clear
visibility of the financial commitment. It's a crucial aspect of financial management, enabling
businesses to streamline their operations and maintain transparency in their financial
dealings. The process can be customized to suit various business requirements and can
involve multiple documents and approval steps based on the complexity of the transaction
and specific industry needs.

Business Scenario:
Let’s consider a scenario in which a company, ABC pvt ltd has received a down payment from
customer, XYZ ltd for the purchase of some material or service. The total of the material or
service is 10,000, XYZ ltd is agree to pay 50% or 100% payment in advance.

Lest see how to customise SAP for Down Payment and enter transactions.
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1. G/L for advance from customer.

Tcode: FS00
Path:

Select New Entries

Give GL A/c Number
Company Code

Select Control Data.

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Select Create/Bank/Interest.
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2. Define recon a/c for customer down payments.

Tcode: OBXR
Path:

Double click on A.
Give chart of account
Press enter
Give Recon and Special G/L A/c

Save it.
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3. Down payment
Tcode: F-29
Path:

Give below details.

Press enter
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Select document overview

Select save button.

Document 10003 was posted in company code IBM3.

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4. Raise invoice

Tcode: F-22
Path:

Give below details.

Select save button.

Document 9007 was posted in company code IBM3.
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5. Down payment clearing

Tcode: F-39
Path:

Give details

Press enter
Double click on available Amount

Select Save button.

Document 124 was posted in company code IBM3.
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6. Clear open item.

Tcode: F-32

Path:

Give Account Number.

Press enter

Deselect other entry and select save button.

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DUNNING PROCEDURE

1. Introduction
2. Define dunning area (OB61)
3. Define Dunning Procedure (FBMP)
4. Sales invoice posting (F-22)
5. Assign dunning procedure to customer (FD02)
6. Run dunning (F150)
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Introduction

Dunning procedure is a process used to remind customers about their outstanding invoices
and to encourage them to make payments. It involves a series of steps and actions to
manage overdue accounts. Here's a detailed explanation of the dunning procedure in SAP
FICO:

1. Dunning Levels:
- The dunning procedure begins by defining different dunning levels. Each level corresponds
to a specific degree of payment overdue. For example, Level 1 might be for invoices overdue
by 7 days, Level 2 for invoices overdue by 14 days, and so on.

2. Dunning Areas:
- Dunning areas are used to classify customers or vendors into different categories based on
specific criteria, such as geography or business unit. This allows for more customized
dunning processes.

3. Dunning Keys:
- Dunning keys are used to control the dunning process. They determine the intervals
between dunning runs, the dunning program to be executed, and other parameters.
Dunning keys are assigned to customer or vendor master records.

4. Dunning Programs:
- SAP provides standard dunning programs that you can execute to initiate the dunning
process. You can also create custom dunning programs if needed.

5. Dunning Notices:
- Dunning notices are the reminders sent to customers or vendors with overdue invoices.
These notices can be generated in various formats, including letters, emails, or faxes.

6. Dunning Run:
- The dunning run is the actual execution of the dunning program. It identifies overdue
items, selects the appropriate dunning level for each item, and creates dunning notices for
customers or vendors.

7. Dunning Proposal:
- Before executing a dunning run, SAP FICO allows you to generate a dunning proposal. This
is a simulation of the dunning run, which shows the items that will be dunned at each level.

8. Dunning History:
- SAP FICO maintains a dunning history that tracks all dunning activities for each customer or
vendor, helping you keep a record of communication and payment reminders.
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1. Define dunning area.

Tcode: OB61

Select new entries.

Give company code and dunning area.

Select save button.

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2. Define dunning procedure.

Tcode: FBMP
Path:

Select new entries

Select dunning text.

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Give company code.

Press enter

Click on dunning levels.

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Click on minimum amounts

Select save button

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3. Assign dunning procedure to customer master

Tcode: FD02
Give customer number

Select company code data

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Select correspondence.
Give Dunning Procedure

Save it.
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4. Sales invoice.
Tcode: F-22

Post Sales invoice and Check customer balance (Tcode : FBL5N)

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5. Run dunning.
Tcode: F150
Path:

Give dunning date and identification.

Select Parameter
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Select Additional Log

Save it.

Select Status

Select schedule

Click on schedule
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Press enter-enter
Select sample printout.
Start immediate
Press enter-enter

Select dunning history

Give company code and customer number
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Select dunning and click on dunning notice.

Select print preview.

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Chapter 10: House Bank

1 Create G.L Account(FS00)
2 Define bank (FI12)
3 Creation of check lots(FCHI)
4 Purchase invoice posting(FB60)
5 Outgoing payment with clearing(F-53)
6 Creation of manual check(FCH5)
7 Display check resister(FCHN)
8 Check encashment date updating(FCH6)
9 Go and see check register(FCHN)
10 Unissued checks cancellation(FCH3)
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1. Creation of GL Master.
Tcode: FS00
Path:

Select new entries

GL A/c number - 200105
Give company code – IBM3

Select control data

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Select Create/bank/interest
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2. Define house banks.

Tcode: FI12
Path:

Give company code

Press enter
Select new entries

Save it.
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Double click on bank account

Save it.
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3. Creation of check lots.

Tcode: FCHI
Path:

Give company code, house bank, account ID.

Select change (Shift+F5)

Press enter then save it.

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4. Purchase invoice posting.

Tcode: FB60.
Path:
Give below details.

Press enter

Press enter
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Select document overview.

Save it.
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5. Outgoing payment with clearing.

Tcode: F-53
Give below details.

Press enter

Save it
Document 4027 was posted in company code IBM3.
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6. Creation of manual check

Tcode: FCH5
Path:

Press enter
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Save it.

Check IBM3 SBI SBI1 1005 created manually

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7. Display check resister.

Tcode: FCHN
Path:

Give company code, house bank, account ID

Select execute button

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8. Check encashment date updating.

Tcode: FCH6
Path:

Press enter
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Give encashment date.

Select save button.

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9. Go and see check register.

Tcode: FCHN
Path: Same as 7th point.
Give company code, house bank, account ID.

Select execute

Check encashment dates.

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10. Unissued checks cancellation.

Tcode: FCH3
Path:

Some time while writing check we commit mistake before issuing to party – we cancel check

Select void.
Checks 1020 to 1020 have been voided.
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11. How to create void reason code

Tcode: FCHV
Path :

Select new entries button

Select new entries.

Save it.
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