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Letter of Order

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Anh Huỳnh
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10 views

Letter of Order

Uploaded by

Anh Huỳnh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Opening

Make it dear that there is an order


accompanying the letter.
— Please find enclosed our Order No. B452ifor 25
tlearsound' transisto r receivers.
— The enclosed order (No. 8154) is for5o packets
of A4 copier paper.
— Thank you for your reply of 14 May regarding
our email about the mobile phones. Enclosed
you will find our official order (No. 13561) for...
— I would like to place a trial orderfor the
'Letherine' material we discussed at the trade
show last month. Please find enclosed ...

Confirm the TERMS OF PAYMENT.


— As agreed you will draw on us at 3o days, D/A,
with the documents being sent to our bank,
The National Mercantile Bank ...
— We would like to confirm that payment is to
be made by irrevocable letter of credit, which
we have already applied to the bank for.
— Once we have received your advice, we will
send a bank draft to...
— ... and we agreed that payments would be
made against quarterly statements ...

Discounts
Confirm the agreed discounts.
— We would like to thank you for the 3o%
trade discount and 10% quantity discount
you allowed us.
— Finally, we would like to confirm that the
25% trade discount is quite satisfactory
— ... and we will certainly take advantage of
the cash discounts you offered for prompt
settlement.
— Although we anticipated a higher trade
discount than 15%, we will place an initial
order and hope that the discount can be
reviewed in the nearfuture.
Delivery
Confirm the delivery dates.
— It is essential that the goods are delivered
before the beginning of November, in time for
the Christmas sales period.
— Delivery before 28 February is a firm
condition of this order, and we reserve the
right to refuse goods delivered after that time.
— Please confirm that you can complete the
work before the end ofMarch, as the opening
of the store is planned for early April.
Method of delivery
. and please remember that only airfreight
will ensure prompt delivery
— Please send the goods by express freight as we
need them urgently
—We advise delivery by road to avoid constant
handling of this fragile consignment.
—Could you please ship by scheduled freighter
to avoid any unnecessary delays?

Packing
Advise your supplier how you want the goods
packed. Note, in the first example, that crates
are often marked with a sign— a diamond, a
target, a square, a lion, etc.—that can be
recognized by the supplier and customer.
— Each piece of crockery is to be individually
wrapped in thick paper, packed in straw, and
shipped in wooden crates marked 0 and
numbered I to 6.
— The carpets should be wrapped, and the
packaging reinforced at both ends to avoid
wear.
— The machines must be well greased with all
movable parts secured before being loaded
into crates, which should be clearly marked
with your castle logo for easy identification.

Closing
— We hope that this will be the first of many
orders we place with you.
— We will place further orders if this one is
completed to our satisfaction.
— If our sales targets are met, we shall be
placing further orders in the nearfuture.
— I look forward to receiving your advice /
shipment / acknowledgement / confirmation
ACKNOWLEDGING AN ORDER

Thank you for your order No. 338B which we


received today. We are now dealing with it
and you may expect delivery within the next
three weeks.
— Y our order No. 6712/1 is now being processed
and should be ready for despatch by the end
of this week.
— We are pleased to inform you that we have
already made up your order, No. 99o1/1/5,for
500 bed-linen packets, and are now making
arrangements for shipment to Rotterdam.
ADVICE OF DESPATCH

Y our order, No. 13/154/T, is already on board


the SS Mitsu Maru, sailing from Kobe on 16
May and arriving Tilbury, London, on n
The shipping documents have been
forwarded to your bank in London for
collection.
— We are pleased to advise you that the watches
you ordered —No. 88151/24— will be on flight
BA165 leaving Zurich at 11.00, 9 August,
arriving Manchester 13.0o. Please find
enclosed air waybill DC 15161/3 and copies of
invoice An3/3, which you will need for
collection.
— Y our order, No. Y .r/151/c, is being sent express
rail freight and can be collected after 09.00
tomorrow Enclosed is consignment note No.
1167153, which should be presented on
collection. Y ou should contact us immediately
if any problems arise. Thank you for your
order, and we hope we can be of further….

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