EXCEL KEYBOARD SHORTCUTS:

FOR MAC

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Contents
Frequently used shortcuts ...................................................................................................................... 2
Shortcut conflicts .................................................................................................................................... 4
Work in windows and dialogs ................................................................................................................. 5
Move and scroll in a sheet or workbook................................................................................................. 5
Enter data on a sheet .............................................................................................................................. 6
Work in cells or the Formula bar ............................................................................................................ 7
Format and edit data .............................................................................................................................. 8
Select cells, columns, or rows ............................................................................................................... 10
Work with a selection ........................................................................................................................... 12
Use charts ............................................................................................................................................. 13
Sort, filter, and use PivotTable reports ................................................................................................. 13
Outline data .......................................................................................................................................... 13
Use function key shortcuts ................................................................................................................... 13
Change function key preferences with the mouse ............................................................................... 15
Drawing ................................................................................................................................................. 15

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Frequently used shortcuts
This table itemizes the most frequently used shortcuts in Excel for Mac.

To do this Press

Paste +V
or
Control+V

Copy +C
or
Control+C

Clear Delete

Save +S
or
Control+S

Undo +Z
or
Control+Z

Redo +Y
or
Control+Y
or
+Shift+Z

Cut +X
or
Control+X

Bold +B
or
Control+B

Print +P
or
Control+P

Open Visual Basic Option+F11

Fill Down +D
or
Control+D

Fill Right +R
or
Control+R

Insert cells Control+Shift+=

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Delete cells +Hyphen
or
Control+Hyphen

Calculate all open workbooks +=

or
F9

Close window +W
or
Control+W

Quit Excel +Q

Display the Go To dialog Control+G

or
F5

Display the Format Cells dialog +1

or
Control+1

Display the Replace dialog Control+H

or
+Shift+H

Paste Special +Control+V

or
Control+Option+V
or
+Option+V

Underline +U

Italic +I
or
Control+I

New blank workbook +N

or
Control+N

New workbook from template +Shift+P

Display the Save As dialog +Shift+S

or
F12

Display the Help window F1

or
+Forward slash (/)

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 Select All +A
or
+Shift+Spacebar

Add or remove a filter +Shift+F

or
Control+Shift+L

Minimize or maximize the ribbon tabs +Option+R

Display the Open dialog +O

or
Control+O

Check spelling F7

Open the thesaurus Shift+F7

Display the Formula Builder Shift+F3

Open the Define Name dialog +F3

Open the Create names dialog +Shift+F3

Insert a new sheet * Shift+F11

Print +P
or
Control+P

Print preview +P
or
Control+P

Shortcut conflicts
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard
shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have
to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Change system preferences for keyboard shortcuts with the mouse

1. On the Apple menu, press System Preferences.

2. Press Keyboard.

3. In the tabs, press Shortcuts.

4. Click Mission Control.

5. Clear the check box for the keyboard shortcut that you want to use.

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Work in windows and dialogs
To do this Press

Expand or minimize the ribbon +Option+R

Switch to full screen view +Control+F

Switch to the next application +Tab

Switch to the previous application +Shift+Tab

Close the active workbook window +W

Copy the image of the screen and save it to +Shift+3

a Screen Shot file on your desktop.

Minimize the active window Control+F9

Maximize or restore the active window Control+F10

or
+F10

Hide Excel. +H

Move to the next box, option, control, or command Tab

Move to the previous box, option, control, or command Shift+Tab

Exit a dialog or cancel an action ESC

Perform the action assigned to the default command button (the button with the Return
bold outline, often the OK button)

Cancel the command and close ESC

Move and scroll in a sheet or workbook

To do this Press

Move one cell up, down, left, or right Arrow keys

Move to the edge of the current data region +Arrow key

Move to the beginning of the row Home

On a MacBook, press FN+Left arrow
key

Move to the beginning of the sheet Control+Home

On a MacBook, press Control+FN+Left
arrow key

Move to the last cell in use on the sheet Control+End

On a MacBook, press
Control+FN+Right arrow key

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 Move down one screen Page Down
On a MacBook, press FN+Down arrow
key

Move up one screen Page Up

On a MacBook, press FN+Up arrow
key

Move one screen to the right Option+Page Down

On a MacBook, press
FN+Option+Down arrow key

Move one screen to the left Option+Page Up

On a MacBook, press FN+Option+Up
arrow key

Move to the next sheet in the workbook Control+Page Down

or
Option+Right arrow key

Move to the previous sheet in the workbook Control+Page Down

or
Option+Left arrow key

Scroll to display the active cell Control+Delete

Display the Go To dialog Control+G

Display the Find dialog Control+F

or
Shift+F5

Access search (when in a cell or when a cell is selected) +F

Move between unlocked cells on a protected sheet Tab key

Tip: To use the arrow keys to move between cells in Excel for Mac 2011, you must turn Scroll Lock
off. To toggle Scroll Lock off or on, press Shift+F14. Depending on the type of your keyboard, you
might need to use the Control key, the Option key, or the key instead of the Shift key. If you are
using a MacBook, you might need to attach a USB keyboard to use the F14 key combination.

Enter data on a sheet

To do this Press

Edit the selected cell F2

Complete a cell entry and move forward in the selection Return

Start a new line in the same cell Control+Option+Return

Fill the selected cell range with the text that you type +Return
or
Control+Return

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Complete a cell entry and move up in the selection Shift+Return

Complete a cell entry and move to the right in the selection Tab key

Complete a cell entry and move to the left in the selection Shift+Tab

Cancel a cell entry ESC

Delete the character to the left of the insertion point, or delete Delete
the selection

Delete the character to the right of the insertion point, or

delete the selection On a MacBook, press FN+Delete
Note: Some smaller keyboards do not have this key

Delete text to the end of the line Control+

Note: Some smaller keyboards do not have this key On a MacBook, press
Control+FN+Delete

Move one character up, down, left, or right Arrow keys

Move to the beginning of the line Home

On a MacBook, press FN+Left arrow
key

Insert a comment Shift+F2

Open and edit a cell comment Shift+F2

Fill down Control+D

or
+D

Fill to the right Control+R

or
+R

Define a name Control+L

Work in cells or the Formula bar

To do this Press

Edit the selected cell F2

Edit the active cell and then clear it, or delete the preceding character Delete
in the active cell as you edit the cell contents

Complete a cell entry Return

Enter a formula as an array formula +Shift+Return

or
Control+Shift+Return

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Cancel an entry in the cell or formula bar ESC

Display the Formula Builder after you type a valid function name in a Control+A
formula

Insert a hyperlink +K
or
Control+K

Edit the active cell and position the insertion point at the end of the line Control+U

Open the Formula Builder Shift+F3

Calculate the active sheet Shift+F9

Display a contextual menu Shift+F10

Start a formula Equal (=)

Toggle the formula reference style between absolute, relative, and +T

mixed or
F4

Insert the AutoSum formula +Shift+T

Enter the date Control+Semicolon (;)

Enter the time +Semicolon (;)

Copy the value from the cell above the active cell into the cell or the Control+Shift+Inch mark (")
formula bar

Alternate between displaying cell values and displaying cell formulas Control+Grave accent (`)

Copy a formula from the cell above the active cell into the cell or the Control+Apostrophe (')
formula bar

Display the AutoComplete list Control+Option+Down arrow

key

Define a name Control+L

Open the Smart Lookup pane Control+Option+ +L

Format and edit data

To do this Press

Edit the selected cell F2

Create a table +T
or
Control+T

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Insert a line break in a cell +Option+Return
or
Control+Option+Return

Insert special characters like symbols, including emoji Control+ +Spacebar

Increase font size +Shift+Right angle bracket (>)

Decrease font size +Shift+Left angle bracket (<)

Align center +E

Align left +L

Display the Modify Cell Style dialog +Shift+L

Display the Format Cells dialog +1

Apply the general number format Control+Shift+Tilde (~)

Apply the currency format with two decimal places (negative numbers Control+Shift+Dollar sign ($)
appear in red with parentheses)

Apply the percentage format with no decimal places Control+Shift+Percent sign (%)

Apply the exponential number format with two decimal places Control+Shift+Caret (^)

Apply the date format with the day, month, and year Control+Shift+Hash mark (#)

Apply the time format with the hour and minute, and indicate AM or Control+Shift+At symbol (@)
PM

Apply the number format with two decimal places, thousands Control+Shift+Exclamation mark
separator, and minus sign (-) for negative values (!)

Apply the outline border around the selected cells +Option+Zero (0)

Add an outline border to the right of the selection +Option+Right arrow key

Add an outline border to the left of the selection +Option+Left arrow key

Add an outline border to the top of the selection +Option+Up arrow key

Add an outline border to the bottom of the selection +Option+Down arrow key

Remove outline borders +Option+Hyphen

Apply or remove bold formatting +B

Apply or remove italic formatting +I

Apply or remove underscoring +U

Apply or remove strikethrough formatting +Shift+X

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Hide a column +Right parenthesis ())
or
Control+Right parenthesis ())

Unhide a column +Shift+Right parenthesis ())

or
Control+Shift+Right parenthesis
())

Hide a row +Left parenthesis (()

or
Control+Left parenthesis (()

Unhide a row +Shift+Left parenthesis (()

or
Control+Shift+Left parenthesis (()

Edit the active cell Control+U

Cancel an entry in the cell or the formula bar ESC

Edit the active cell and then clear it, or delete the preceding character Delete
in the active cell as you edit the cell contents

Paste text into the active cell +V

Complete a cell entry Return

Give selected cells the current cell's entry +Return

or
Control+Return

Enter a formula as an array formula +Shift+Return

or
Control+Shift+Return

Display the Formula Builder after you type a valid function name in a Control+A
formula

Select cells, columns, or rows

To do this Press

Extend the selection by one cell Shift+Arrow key

Extend the selection to the last nonblank cell in the same column or +Shift+Arrow key
row as the active cell

Extend the selection to the beginning of the row Shift+Home

On a MacBook, press
Shift+FN+Left arrow key

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Extend the selection to the beginning of the sheet Control+Shift+Home
On a MacBook, press
Control+Shift+FN+Left arrow key

Extend the selection to the last cell used Control+Shift+End

on the sheet (lower-right corner) On a MacBook, press
Control+Shift+FN+Right arrow
key

Select the entire column Control+Spacebar

Select the entire row Shift+Spacebar

Select the entire sheet +A

Select only visible cells +Shift+Asterisk (*)

Select only the active cell when multiple cells are selected Shift+Delete

Extend the selection down one screen Shift+Page Down

On a MacBook, Shift+FN+Down
arrow

Extend the selection up one screen Shift+Page Up

On a MacBook, Shift+FN+Up
arrow

Alternate between hiding objects, displaying objects, Control+6

and displaying placeholders for objects

Turn on the capability to extend a selection F8

by using the arrow keys

Add another range of cells to the selection Shift+F8

Select the current array, which is the array that the Control+Forward slash (/)
active cell belongs to

Select cells in a row that don't match the value Control+Backward slash (\)
in the active cell in that row.
You must select the row starting with the active cell

Select only cells that are directly referred to by formulas in the Control+Shift+Left bracket ([)
selection

Select all cells that are directly or indirectly referred to by formulas in Control+Shift+Left brace ({)
the selection

Select only cells with formulas that refer directly to the active cell Control+Right bracket (])

Select all cells with formulas that refer directly or indirectly to the Control+Shift+Right brace (})
active cell

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Work with a selection
To do this Press

Copy +C
or
Control+V

Paste +V
or
Control+V

Cut +X
or
Control+X

Clear Delete

Delete the selection Control+Hyphen

Undo the last action +Z

Hide a column +Right parenthesis ())

or
Control+Right parenthesis ())

Unhide a column +Shift+Right parenthesis ())

or
Control+Shift+Right parenthesis
())

Hide a row +Left parenthesis (()

or
Control+Left parenthesis (()

Unhide a row +Shift+Left parenthesis (()

or
Control+Shift+Left parenthesis
(()

Move from top to bottom within the selection (down) * Return

Move from bottom to top within the selection (up) * Shift+Return

Move from left to right within the selection, Tab key

or move down one cell if only one column is selected

Move from right to left within the selection, Shift+Tab

or move up one cell if only one column is selected

Move clockwise to the next corner of the selection Control+Period

Group selected cells +Shift+K

Ungroup selected cells +Shift+J

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* These shortcuts may move in another direction other than down or up. If you'd like to change the
direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and
then, under. After pressing Return, move selection, select the direction you want to move in.

Use charts
To do this Press

Insert a new chart sheet. * F11

Cycle through chart object selection Arrow keys

Sort, filter, and use PivotTable reports

To do this Press

Open the Sort dialog +Shift+R

Add or remove a filter +Shift+F

or
Control+Shift+L

Display the Filter list or PivotTable page Option+Down arrow key

field pop-up menu for the selected cell

Outline data
To do this Press

Display or hide outline symbols Control+8

Hide selected rows Control+9

Unhide selected rows Control+Shift+Left parenthesis ( ( )

Hide selected columns Control+Zero

Unhide selected columns Control+Shift+Right parenthesis ( ) )

Use function key shortcuts

Excel for Mac uses the function keys for common commands, including Copy and Paste. For quick
access to these shortcuts, you can change your Apple system preferences so you don't have to press
the FN key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work for your Mac,
not just Excel for Mac. After changing this setting, you can still perform the special features printed
on a function key. Just press the FN key. For example, to use the F12 key to change your volume, you
would press FN+F12.

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If a function key doesn't work as you expect it to, press the FN key in addition to the function key. If
you don't want to press the FN key each time, you can change your Apple system preferences.

The following table provides the function key shortcuts for Excel for Mac.

To do this Press

Display the Help window F1

Edit the selected cell F2

Insert or edit a cell comment Shift+F2

Open the Save dialog Option+F2

Open the Formula Builder Shift+F3

Open the Define Name dialog +F3

Close +F4

Display the Go To dialog F5

Display the Find dialog Shift+F5

Move to the Search Sheet dialog Control+F5

Check spelling F7

Open the thesaurus Shift+F7

or
Control+Option+ +R

Extend the selection F8

Add to the selection Shift+F8

Display the Macro dialog Option+F8

Calculate all open workbooks F9

Calculate the active sheet Shift+F9

Minimize the active window Control+F9

Display a contextual menu, or "right click" menu Shift+F10

Maximize or restore the active window Control+F10

or
+F10

Insert a new chart sheet* F11

Insert a new sheet* Shift+F11

Insert an Excel 4.0 macro sheet +F11

Open Visual Basic Option+F11

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Display the Save As dialog F12

Display the Open dialog +F12

Change function key preferences with the mouse

1. On the Apple menu, press System Preferences.

2. Select Keyboard.

3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function
keys.

Drawing
To do this Press

Toggle Drawing mode +Control+Z

Source: Microsoft Office Support

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