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Form 16 - User Manual

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6 views

Form 16 - User Manual

Uploaded by

supersaiyan_gohan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 7

Form 16 Generation

Step 1: The T-Code used is “PC00_M40_F16”

Step 2: Enter the data as shown below

 Enter the employee IDs


 Enter the Payroll Area
 Enter the company Code
 Enter the Taxation year as per the form 16 requirement Ex: for FY 2017-18 its 2017.
 Optional Data may also be enter in fields such as Person responsible, S/D/O, Designation,
Reporting Place.
 Reporting Date would be automatically the date of generation (current date).
 All the three check boxes need to be checked
 Next field is to browse the system location where you want to store/download the form 16s
of all the employees.

 Click on Execute (F8).


Step 3:

Select the column as shown above and click on the button “Print form”.

Step 4:

Change the data in the pop-up screen as above highlighted and then click on “Print Preview”.

Step 5:

Form 16 would be automatically downloaded to the folder specified in the selection screen and also
would get displayed on the screen.
Form 16 Generation with ZHR_FORM16
If the employee not receiving the correct Form 16, due to taxable payment processed in March off-cycle
correction run, then use the T-code ZHR_FORM16 for generation.

Enter the last off-cycle date/31.03.20** and run for the employees in the T-code ZHR_FORM16 and
generate the form16 in the same procedure as mentioned above from Step 3.
Note:

1. Bulk generation of form 16 is not possible if the employee is having both off-cycle types
“CORR” and “0003” processed in March month.

For all such employees the DDO has to generate the Form16 individually for each employee
separately by identifying the last off-cycle correction run date and specifying the same in
selection screen.
2. While generating Form16 in bulk there might be processing delayed or time out in fetching
data for generation, after multiple trials bulk form16 can be generated successfully.

*****End of document*****

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