Openin a Company File

The sample company that came with this textbook, Kristin Raina Interior
Designs, is used to illustrate the topics in each chapter.
To open the CH I Kristin Raina Interior Designs company file:
Toselectis to highlight 1. With QuickBooks open, at the No Company Open window, click the
somethingby clicking Open or rest.ore an existi ng company button, or at the main menu
onceon it. To chooseis bar, click File and then click Open or Restore Company. The Open or
to activatea command,
sometimeswith one
Res t.ore Company window appears.
click and sometimesby 2. At th e Open or Restore Company window, select Open a company fik.
double-clicking. See Figure 1-F.

FIGURE 1- F
Openor RestoreCompany Wh at type of Ille do you wont to open or restore?

Window-Open a r- -1- t;:;.;t:xlat::;:-- • f'Pe~· ;·~~~~~~~~~flj~

CompanyFileSelected • Open a reoular compa ny file ( Qtlw )
• Open an Accountant s Copy wo rklnQ file (.Qtla)

Restore a bacj\up copy

Opena } • Restore a backup file (.Qbb)
companyfile • Rest ore flies from an onllne backup
r
Res tore a nortable file
• Re-create a com pany file that was store d as a portable file (.Qbm)

Convert an ll_ccountant's Copy Transfer file

• Select an Accountant's Cop_ Transfer File (.QB )
• Co n ert 1tto an l\ccountant s Cop worki ng file (.QBA) and save It

I ,,r, H Ip Cancel
Theseare the company
files downloadedfrom
SNAPor your ebook.If
you see a Download 3. Click Next.
.zip folder or you do T h e Open a Company dialog box appears. Most likely, the subfolder
not see any company
Co mpan y Files appears in the Look in text box. QuickBooks automati-
files, then you did not
downloador extractthe call) assign s the extens ion .QBW to each company file.
companyfiles. Referto 4. I11t.he Open a Company dialog box, in the Look in text box, choose the
the instructionsprovided Company Files subfolder or the subfolder containing the company files.
in SNAPor your ebook 5. Select tl1e company file named CHI Kristin Raina Interior Designs.QBW.
to downloadand extract v\ h en you select a co1npany file name, the name also appears in the
the companyfiles.
Fil,e nmn e text box. See Figure 1-G.
FIGURE 1-G • ,,,, •• , . 1 \ \1· '~'- •• )I(

Opena CompanyDialog L n Come fle,

Box-CH1 Kristin Raina APP D Knst ,n R,i oa lr,tcr io., Ou igns .QBW
·• APP E Knstui Rama lnttflor Ou,gn S,.QBW
CHS Kristin Raintint.,lo, Otslgns.QBW
CHSl)'nn 's Music Studio.QBW
..L APP G Knsttn Rama lntcno r Ocslgn ~QSW CHS ou,,;, ·, Wob Solution,.QBW
InteriorDesignsCompany
•
APP H Knshn R1in1 lnt~ ior Duig ns.Q8W CH9Kristin Raint lnttrio1 Otslgns.QBW
0 , CHl Kn1tin Raina I~ Otslgns.QBW CH9lynn ', Musk Studio.QBW
File Selected Du ~top
CHI l_vnn '1 Mu»c Stud,o.QBW - CH9Olivia'>Wot, Solutions.QBW
f CHI 0 1 a's t.b Sclutlon1.QSW CH10 KristinRaintlnttne< Dnlgns.QBW
c~ i Kns ti n Raina lnt·roor Dt.1lgns .Q8W CHIOLynn's Music St\,dio.QBW
CHZ l ynn·1 Mu,.., Stud10.Q61V CHIOOlivia'sWob Solutions.Q8W
CH Ol.-.,1·1 ob So1u1'0n>.Q8 W CHl 1 Knst,n Raina lnteriO<Daigns.QBW
CH3 Kristin Rt11"11 lnttt1or Desagns..Q6
W CH11lynn 's Music Studoo.QBW
CH3 lynn'1 Mui, c Stud,o.QSW CH11 Olivia's Wob Solutions.QSW
CH3 Ol i ' s Wob Solutions .QS W CH12KristinRaina i,,ttri<,, Oelgns.QBW
Occasionallywhenopen- Th<1PC
(H4 Knsbn R•m• inttflO< Otsl gns.Q8W CH12Lynn's Music Stud10,QBW
(KJ l ynn'> Mu>icStud10.Q6W CH12 Owi. '• Wot,Solutions.QBW
ing a companyfile, you ( ~ 0 1. 1 's WobSoMion.1.QBW
CH5 krht>n Rom• lnt...o< Otsl9n1.Q6W
mayreceivea warning CH5 lynn'1 Musi< Studto-.Q61V
that OuickBooks encoun- CH5 OI,, ' 1 Wob Soluhon s.QBW

tereda problem.Click CHI_, Roni tte,io, llN,gno.QBW

OKat the warningand ~llookt FiN r QBW."Ql!Aj
then open the company
file again.

10 1 I QuickBooks 2018
CHAPTER
 ...........
6. Click Open.
l:it:il • 7. If the QuickBoob Desktop Login window appears, in the Pas.swordt xt
,,..
farlleSectlllJ.......
box, type , tud ntl and then click OK. Stud ntl i the p word on all
company files used in this textbook.
lion,Ill Cllllangt
Quaallon Is Rtstdlgt At variow times when opening a company fit or when operating
IUOfflllllfl's... and QuickBooks, various pop-up messages wilt appear. In genrral, simply dosl·
theChallang&AIBA 18
the messages. On some occasions, you may be provided a d1oice not to
Frltlnd.
show the message again. Also, in some situations, the QHirkUooks dd ·a11lt
can be changed so the messages no longer appear. Throughout this hook,
suggestions are made to close the message, choose not to show the mes -
sage again, or change the default.
For now, when opening a company file, if the ~et Up au External
Accountant User window appears, in ·ert a check mark in tlw ho to
the left of Don't show again and then click No to dost' the window. If the
Accountant Center window appears, remove the ch e ck mark in tht:· ho tu
the left of Show Accountant Center when opening a compan fllP a nd then dick
the X (dose button) to close the window. If the New Feature Tour wi11d0\v
appears, dick the X to close the window.
Once a company file is open, the QuickBooks main window cha11gc s.
See Figure 1-H.
FIGURE 1-H
QuickBooks
Main
Window-Company
FileOpen

title barwith
companyname

LeftIconbar

Homepagewith Home
Pagetab selected

The company name, CHI Kristin Raina Interior Designs, is now dis-
played in the title bar. Along the left side of the window is the Left Icon
bar. The remainder of the window displays the Home page. The Left Icon
bar and the Home page can also be used to access info~ation in Quick-
Books as alternatives to using the main menu bar. In this text, only the
main menu bar is used. If the WHAT'S NEW box appears on the ed~e 0 ~
the Home page, click the X to close it. If the Help message appears, It will
fade away in a few seconds.
In this textbook, the Left Icon bar and the Home page will be closed to
allow more screen space for the windows.

1 I QuickBooks
CHAPTER 2018 11
 To close the Left Icon bar:
In a computerlabora- 1. At the main menu bar, click View.
tory,the Left Iconbar 2. At the View menu, click Hide Icon Bar.
or Homepagemay not
appearbecauseanother To close the Home page:
user has changedthe 1. Click the X on the Home page.
defaultsettings. Toview
the Left Icon bar,at the You can cha ng e the default if you do not want the Home page window
main menubar,click to open eac h time Quick.Books is opened.
Viewand then click
Left lco11Bar.Toview To change the def ault to close the Home page window:
the Homepage,at the
1. At the main menu bar, click Edit.
main menubar,click
Companyand then click 2. At th e Edit menu, click Preferences.
HomePage. ;t In th e lefl panel, click the Desktop View icon.
4. Choose th e My Preferences tab.
5. Remove the chec k mark to the left of Show Home page when opening a
company file .
6. Click OK.

Multi-User and Single-User Mode

Qui ckBooks is designed so that several people can use one company file at
multi-user mode
a setting in OuickBooks
th e same tim e . Assume a business has three bookkeepers, each with their
that allows up to five ow11 comp ut e r. v\Then using QuickBooks, each bookkeeper can access
users to access a com- th e co mp any records at the same time on their own computers. This is
pany file at the same re f err ed to as runnin g the software in multi-user mode . Multi-user mode
time, each on their own
com puter allm ,vs eac h bookkeeper to do his or her work individually, but at the same
tim e, all the inform ation entered individually updates the company file as
smgle-user mo de a whol e . QuickBooks Premier allows for up to five users at one time. When
a setting in Quid Books a Quick.Books con1pany file is used only on a single computer, it is referred
that allows only one user
on a single comput er to to as single-u ser 1node .
access a company file at In th e con 1put.er laboratory, you will use QuickBooks in single-user
one time mode. Eac h person is using the co1npany file individually; your work is not
and sh ould not be connecte d to anyone else's work. When QuickBooks is
in singl e-user mode, the menu choice in the File menu is Switch to Multi-
SeeAppendixI for user J\1.ode,when in rnulti-user mode, the menu choice is Switch to Single-user
informationaboutset- Mode. Because you should work in single-user mode, the menu choice
ting up multi-usersin should be Switch to Multi-user Mode.
QuickBooks.

Back ing Up a Company File

In business, it is advisable to make backup copies of records on a regular
basis and store the backup copies in a safe place, separate from the busi-
ness location. In the event of darnage to a company's computers and/or
files, the backup copies can be used to restore the lost or damaged data.

Why Backing Up a File Is Important

In this text, you will use the Back Up command for two purposes. First,
Back Up will be used to make a copy of the original company file. As previ-
ously mentioned, company files are provided for the sample company Kris-
tin Raina Interior Designs to illustrate topics in each chapter and for the
two cases at the end of each chapter. To use the company files for practice,

12 CHAPTER1 I QuickBooks 2018

~t you will tint open the company file and th n make a o py of th comp any
file using the Back Up command. The ba ckup cop y of th e comp a ny file
must then be restored in order for you to use it as a pra ctice r erd!\ . By
I making a backup copy of a company file and th en re to lin g it, the ori gin al
company file will then be preserv ed intact for oth ers to u r. ·
Second, as in business, you will use th e Bac k Up co mm and to make

'It backup copies of your exercise company files on a removable storage

device or a network directory. In the event your t"Xerd ·t· ro mp any filt'
is deleted from the hard drive that you arc workin g o u, y u will havt' a
backup copy. This copy will also be helpful in case you use a diffe n·11t<'0 111-
puter each time in the computer lab.

Naming Backup Files

Two types of names are used in Qui ck.Books to ide ntify a co mp any filt' : th C'
file name and the company nam e. Wh en your backup co p is madt· a 11d
restored, it is recommend ed that you includ e your name or our initi als ,ts
part of the company file nam e to distin gui sh your individu al <"op of Ilw file
from those of other students. In th e restor ed cop y (you r exe rcise co p ) . Ill<'
companynamewill also be chang ed to includ e your name o r yon r initi als 10
further identify the exercis e copy of th e comp any file as o ur <'<>
py.
In each chapter, the original comp a ny file na me is p rec ed ed with
the prefix CHI, CH2, and so on to re pr ese nt th --c h a pt er numb ('r. T h<"
backup copies are assigned the pr efixes EXl , EX2, a11dsn o n . FX s ta nd s
for exercise.
QuickBooks automatically assigns th e exte nsion .QBB to a back 11p<'npy
and condenses the file. Condens ed ba ckup copi es cann ot h<: used f o r
work; they are strictly for use as stor ed co pies.
Backup copies can be made to the Compan y Fil s suhf o ldc r, to a sub fold('r
of your choice, or to a removable storag e device . It i reco mm end ed that
you create your own subfolder on tJ1ehard drive using File (or Wind ows)
Explorer and that you use your subfold er to stor e you r backup copy of the
company file. The following insuuctions assum e you have crea ted your own
subfolder.
To make a backup copy of the CHI Kristin Raina Interior Designs com-
pany file:
I. At the main menu bar, click File and then click Back Up Company.
2. At the Back Up Company submenu, click CreateLocal Backu/1.Th e
Create Backup window-Do you want to save your ba ckup copy onlin e
or locally? page appears. .
At certain times in QuickBooks, the title in a window remain s th e
same, but as you click the Next button, a series of pag es within that
window ask for or inform you of additional information.
3. At the Do you want to save your back~p copy online or locally? pag e,
confirm that Local backup is selected. See Figure 1-I.

1 I QuickSooks
CHAPTER 2018 13
 FIGURE 1- 1
CreateBackup
M ake a back up cop y of everything you need to recreate y our co mpany file in case of
Window-Do YouWantto acci dental loss or da mage to your data
SaveYourBackupCopy
Do you w ant to save your backup copy online or locally?
Onlineor Locally?Page
,,. Qnllne bac up
Get automatic. onlln e backup for your QulckBooks data and otherImportant
docume nts usin g lntull's onlln e backup s olution (fees may apply).

11,; n wo r lea rn mo 1e
f' '"" '· •••·• ~ •·•· •"• •• " •''""''" '1

• [Local backuP!
1 ••. •••••.•••.••••••. ,_,., •••••• •• • 1
Save locally to a removable storage device (such as a CD or USB flash drive)
or to a folder on our network.

f Optionsbutton 1 QtlOfl Click Opti ons to chang e your current backup settings .

Help Cancel

4·. Click Next. T h e Backup Options window appears. See Figure 1-J.
FIGURE 1-J Backup Options ><
BackupOptions
Use this ~lndow to se t default options for your manual and automa tic backups .
Window LO CAL BA CKUP O NLY

Tell us where to sa e your backup copies (required)

------- -------

1
Add the date J
and time option
../ Add the date and time of the backup to the file name (recomm ended)
Bro~& •..

,/ Limit the number of backup copies In this folder to 3

O NLI NE A ND LOC A L BA CKUP

...,,B.emind me to back up w hen I d ose my compan y file every 4 times .

Seled an option to verify that your compan y data is OK (that is . not corrupted ) when
OU S3 e.

• ComQ.lete erificatio n (recom mended)

• Quic ker verification

Usethe Optionsbutton
in the CreateBackup ~o erification Help me choos e
window(seeFigure1-1)
to openthe Backup Cance l Help
Optionswindowwhen
it doesnot openauto-
matically. TheBackup
Optionswindow is used Nore: Thefi rst time you make a backup copy of a company fil.e, the Backup options
for settingsregarding wind ow app ears. For subsequent backup copies of the same fil.e, this window will not
backup.
app ear; you will n ot need to do Steps 5-9 of this procedure.

14 1 I QuickBooks2018
CHAPTER
 5. At the BackupOptions window, click the Brows button. Th Browe
for Folder window appears. See Figure 1-K.
FIGURE 1-K
BrowseforFolder
Window

•
• • Doa.meJrt,
lOocun!nts
I
• P\& Doci.ment,
• tnut
• QJ,dd!oolis
F"'8
C011'C6'1 •

6. At the Browse for Fold er window , ch oose your sub foldcr . a network
directory designated by your inst.n1etor, o r a re m ova ble storag (' d <'vicc.
7. Click OK. You are return ed to th e Bac kup Opti o ns wind ow, ·rnd Il l<' 'fi, lJ
us whereto save your backup capies(required)fie ld is co mpl e ted .
By default, the dat e and tim e are listed in th e li k narnc· 01· th e
backup copy of a company file . Wh en you make man backup ro pi<'sof
a company file, you will hav e several bac ku p files, C'ach with a 11indi -
vidual date and time in th e ba ckup file name. You ca n rc m o (' th is
option by removing th e chec k ma rk in th e box t o th e lef t o f' Add thf
dateandtimeofthebackuptoth efi lename . See Figu re 1-J. Yo11th <.:11ha c
only one backup copy of th e file, which is repl ace d car h time you
update the backup copy. Additional se ttings ca n also be cha nge d in
this window.
8. Click OK.
9. At the QuickBooks message, click Usethis Location. T he Create Bac kup
window-When do you want to save your bac kup copy? page ap pears.
See Figure 1-L.
FIGURE 1-L
CreateBackup When do you want to save your backup copy?
Window-WhenDo
YouWantto SaveYour
BackupCopy?Page Save II now.ilfldschedule Mur e backUps

Note : If you are s8111

ng your backu p copy to a removablestorage dr.4ce sudl as a CO
1 or uselash drMI, Insert Iha CO or conned Ile <Sevtcanow.

----·
....
- -------- - :

- -
··--
(tlllll
.. --
.

1 I QuickBooks
CHAPTER 2018 18
 10. At the When do you want to save your backup copy? page, select Save
it now and then click Next. The Save Backup Copy dialog box appears.
l l. In tJ1e Save in field, choose your subfolder, a network directory des--
ignated by your instructor, or a removable storage device if it is not
correct.
12. In the File nam e text box, type EX 1 [ Your N mn.Pj Kristin Raina In tenor

FIGURE 1-M
SaveBackupCopy
. Des ig ns. See Figure 1-M.

'
', .. ,.,, , , ',, ,

DialogBox No itt-ms matc h our su rch .

Qu1tk &CCtlS

[t,slnop

This PC

Fdo name El\1 [You Nome} KnstnRam lntenorDe.ion•

-· Cs- I
Sovo • • •rllt OBW Bock1.4>
(' OBS) -. I ere. I
I ~ I .i!.

13. Click Sa, c .

Whenthere is a Saveor If) ou us e a file name tl1at already exists, the message Confirm
OKcommandbutton in a Sav<:,As app e ars and asks if you want to replace the existing file. If you
window,the button must \.\ant to re pla ce or update the existing file, click Yes. If you do not want
be clicked to savethe
to re pl ace th e e xisting file, click No and then use a different file name
changes. If you exit from
the window by clicking in th e Sa, e Backup Copy dialog box.
the X, all changeswill If th e QuickBooks 1nessage appears, click Use this Location.
be lost. 14 . A t th e Qui ckBooks Inforn1ation message, click OK.

You ha ve now made a backup copy of the company file, but the original
file is still open. To work on the backup copy of the company file that you
just cr e at e d , you must restore the backup copy.

Restorin a Company File

You use the Restore co1nmand to open a backup copy of a company file.
Re call that backup copies are automatically assigned the extension .QBB
and that they are condensed copies of a company file. QuickBooks gives
the restore copy a .QBW extension, which denotes the working copies
of the con1pany. If you are using removable storage devices to store your
backup copies of company files, it is recommended that you use the hard
drive for the exercises and use the removable storage devices only for
backup. Using removable storage devices for the exercises may be slow, and
all your work for one company file may not fit onto one removable storage
device.
Restoring a backup file is a two-step process. In the first step, you deter-
mine which backup copy you wish to open (Open Backup Copy); in the
second step, you indicate where you wish to restore the backup copy (Save

18 CHAPTER
1 I QuickBooks2018
 Company File as) . In busin , th e ba ckup compan y fil would b . r tor d
to the original company file name. In this boo~ how ver. th e int e nt i. to
retain the original company file intact for oth rs to 115 , o th e bar kup
company file will not be restored to the original comp any file nam t~hut
rather to your exercise company file nam e .

To restore the backupcopy of the company file:

1. At the main menu bar, click File and th e n click op en or Rr /011'Com-
pany. The Open or Restor e Company window-Wh al type of fik do
you want to open or restor e? pag e app ea rs.
This is the same window that app ear ed ea rlier in th e chapte r when
you first opened the CHI Kristin Raina Int e rio r Design · co mp a 11
file, as seen in Figure 1-F on pag e ] 0. Thi s window i · no w al ·o used
to restore a backup copy of a comp any file . \i\ h enevcr you use thi ·
window, be clear about wheth er you are op enin g a comp any Jik o r

.. restoring a backup copy of a comp any file so you make th e rorrcr l

choice.
2. At the What type of file do you want to op e n o r res tor e? page, sc-kn
Restorea backup copy.See Figur e 1-N.
FIGURE 1-N
1_~~:r .)r f '•}..1' ,1r•: t urr ~Jr1y M
Openor Restore
Whattype of file do you want to open or re.store?
Company Window-
Restorea BackupCopy Open a -'°"'P8RYIlle
Selected • Open a regular company nte (.Qbw)
• Open an Account ants Cop ywo rk:ing file ( qba )

a ~---------:-
Restore -<
•).•~tore .-~k~;~~
backupcopy ~sto -re-a backup ~le {.qbb )
• Restoremesfrom an online backup
Restore a ROrtablefile
• Re<reate a company ftle that was stored as a portable file (.q m)

Convertan Accountant'sCopy TransferFile

s Copy Transfer File ( 08X)
• Selectan Accountant
• ConvertIt to an Accountanr s Copy worxino file(.QBA) and save 11

tjext Help an cel

3. Click Next. The Is the backup copy stored locally or onlin e? page
~p~~- .
4. At the Is the backup copy stored locally or onhne? pag e, ch~os e
Local backup and then click Next. The Open Backup Copy dialog box
appears.
5. In the Look in field, choose the location where you saved your backup
copy. Kristin Raina Int ·
6. Select the company file EXI [YourName] · enor
Designs (Backup).QBB. See Figure 1-0.

1 I QuickBooks
CHAPTER 2018 17
 FIGURE 1-0 ~ . . .
OpenBackupCopy Look"

'
I {YourNarne)

DialogBox-EX1 ~tm R.tin1 lntrr ior Duig ns (81ckup).QBB

;'Jo: 1 [You, Nomt) K11

[YourNameJKristin Qulclctc cu ,

RainaInteriorDesigns
(Backup).QBB Oe,ktop

Selected

This PC

N~twork

Fde no= NMnej K,,:,t.-, Raina lntetior De1,gn, (Backup).QBB

E 1 [YOU" Ope,,
Flies of type QSW Bockup r. OBB) .
- -
c.ai

~
L

Co mp a re Figur e 1-F on pag e 10 with Figure 1-N, and compare

SeeAppendixA for a Figur e 1- G 0 11 pag e 10 with Figure 1-0. When you open a company
comparisonof the win- file , at th e Op e n o r Restor e Company window, you choose the option
dows usedto opena 0 /1en a cmnpany fi le. See Figur e 1-F. This window is followed by the
companyfile and restore
O pe n a Co mp any di alog box. All the files in this dialog box have the
(open)a backupcopy of
a companyfile. exte nsio n .QBW. See Figur e 1-G.
Co nve r. e l), whe n you want to open a backup copy of a company
file , yo u mu st restor e th e file . At the Open or Restore Company
wind ow, you choo se tl1e option Restore a backup copy.See Figure 1-N.
T hi s wind ow is fo llowed by th e Op e n Backup Copy dialog box. All the
files in thi s di alog box hav e th e extension .QBB. See Figure 1-0.
'\'ou mus t u se th e Restor e con1mand to open a backup copy of a
file . If you do not see your backup copy file listed, you may be in the
wro ng wind ow or ha ve th e wrong file location. Go back to the Open
or Resto re Compan y window, and be sure you selected the Restorea
backujJ copy option .
7. If th e Op e n Backup Cop y dialog box is correct, click Open. The
vVh e re do you want to restore the file? page appears.
8. At the Wh e re do you want to restore the file? page, click Next. The
Save Con1pan y File as dialog box appears.
9. In th e Save in field , choose the subfolder where you will open and
work on your copies of the company files .
10. In th e File n a me text box, type EXl [ Your ]\ Tame} Kristin Raina Inte -
rior Designs. The prefix EX followed by the chapter number and
your nam e or initials will be used for the restore copies as well as the
ba ckup copies. See Figure 1-P.

18 1 I QuickBooks2018
CHAPTER
 FIGURE1-P
FIieas
SaveCompany
DialogBox

~•

flt_ , IEJC
1 [Y;,~_,Rafi..._o.i,..01W
s- • ..,.._ .~ .....• FINr Oll'IY)

When a backup copy of a company file is restored, it becom es a

working copy of the company file and Qni ckBooks assigns it · 1 .Q;l\v\
extension.
11. If the information is correct, click Save.
If you use a file name that alr eady exisrs, a Confi rm Savt· As mes-
sage appears to indicate that this compan y file exists and to ask iJ yo11
want to replace it. If this is what you want to do, di r k Yes. You 11111
s1
type yes in the box in the Delete Entir e File message and th en click
OK. If the name shown in the Confirm Save As message is not the cor-
rect file name, click No and th en ent er th e co rrect file name i11the
Save Company File as dialog box.
12. If the QuickBooks Desktop Login window appea r , in th e Password
text box, type Studentl and then click OK. If th e f lorn ~ page window
appears, click the X to close it. If the Left Icon bar appears, click View
at the main menu bar and then click Hide Icon Bar to remove iL
I:11 41--------·
:i.. After your backup copy is successfully restor ed, your exercise copy of th e
If youreceivea company file appears in the Quick.Books window, but the title bar indi cates
QuickBooks Update the original company file name. Before you begin working, you should
Servicemessage, click change the company name in the My Company window to mat ch your
InstallLater.See1he exercise company file name. This further identifi es this company file as
followingsectionon
QuickBqoks Updates for your individual company file.
moreinformation.
To change the company name:
1. At the main menu bar, click Company and then click My Company.
2. At the My Company window, click the Edit icon # in the upp er
middle part of the window. You are moved to the Company Informa:-
tion dialog box.
3. .In the Company Information dialog box, in the CompanyName text
box, change the company name to EXI [ Your Name] Kristin Raina
Interior Designs . See Figure 1-Q.

1 I Quic1<Books
CHAPTER 2018 19
 FIGURE 1-Q
CompanyInformation
DialogBox
Comp ">"ld t r::il,ca t,on
j
Company Name EX 1 ~ ur N~!l 5:m_Raina lnteriof Designs
1<r1

P~po lnfo,ma ,on Addres.s 25 NE JOhns on S1reel

MinneaPOkS. MN 53402
Pa1ro·• 1 ~orm lnforma t,o

Country US

Pnone No 651·555-1000

Fa No 651-555-2000

E-mail KRID@pp l-edu net

eb Sile

4. lf th e info rmation is co rr ect, click OK.

You are returned to the My Company window with the company
n an1e upd ated . See Figur e 1-R.
FIGURE 1-R 11 '\' , 11 1 _ •-, i..

My CompanyWindow- ......
Updated r .x1 {' ' r.. ll't''.K11t.n ~•11e 1nttr101" l ..t• '111 t ,_ k 1J t K1il.lT1R•it11 ir,ltr lot 0. i 'OfU
0 1tlQl"I :t!i NE Jotm on Sb'ffl.
l"i NE:.1 n,r_..,,.5•1ttt ~' n nt MN 1)4 0}
lrit'I~ , :
hli !'f'lftnl1lt us
us
f', )J. H7 7111
1.,,~1,,..., , ~BOQt,>Ac; cOloWQ"IC
o.tkloe 1011
, ,111 I " •Qlf'lf,i',Wcne• llC' • •

• I tor-I I

/ ·- ., ' h

___ J
o ·- ...
[ u •1•• ... ,.. , •...., , ,r.o""'"'
""*"- ri..- rtM ~l "'•I•
• • • r o, ;1 , u •ol;'.'CIO"l
-.,..,.o.:..__
......,., ••0 .. 1
- -Uil'~0,,rC, .......-~~
- - -- ---------- --- - _.J

5. Close the My Company window.

The file nameappears
in the Opena Company, Th e co mpan y name is changed in the title bar. This company name
Backupand Restore now appears in th e heading of the reports. The name in the title bar
dialogboxes, and File co m es from the Cornpany Information dialog box. The name of the com-
or WindowsExplorer. pan y file in the Open a Company dialog box is based on the file name
The companyname
typed in the Backup and Restore dialog boxes. Be careful to type the same
appearsin the title bar
of QuickBooksand the nam e in both places. Doing so will help you to more easily keep track of
reports.It is recom- your files.
menedthat you use In busin ess, backing up is used to maintain a copy of company financial
the samenamein both records, and backup copies should be made on a regular basis. You would
locationsto moreeasily n eed to restore the backup copy only in the event your computer or files were
keeptrack of yourfiles.
damaged or you upgraded your computer system. An accountant may use
backup and restore procedures when reviewing clients' accounting records.
Because you rnay work in a computer laboratory, where many students
may work on the same company files, the backup and restore procedures
are used to make your own personal copy of the company file so that you may
practice the work in each chapter in your own file. You will also use the

20 1 I QuickBooks2018
CHAPTER