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Mail Merge

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8 views3 pages

Mail Merge

Uploaded by

kunaldujari.224018
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Mail Merge

1. Briefly explain the following :

➔ A. Main Document
→ The text and other elements that remain the same on each label are found in the main
document. Information that varies in each mark, such as the name and address of each user,
is included in a data source. Combine the fields you insert into the main document to
instruct Word to print data from the data source.
B. Data Source
→ The location from which data that is being used originates is a data source. A data source
may be the initial location where data is produced or where physical information is first
digitized, but as long as another process accesses and uses it, even the most refined data
may serve as a source.
C. Merge Document
→ A third document, called the merge document, is created when you merge the main
document with the data source. The merge document can be merged to the screen to show
letters together with addresses, or to print letters together with addresses and print
addresses directly to the printer on envelopes or labels; or saved as any other file that can
later be used for printing. A combined document is created by adding data or information
from the data source into the main document.

2. Write any two features of Mail Merge.

➔ MAIL MERGE'S TWO FEATURES: -

• It can give a number of people the same message.


• The key document and the data source were required

3. Explain steps in creating a main document for form letter.

➔ Follow these steps to build a new database:

1.Click Next: Pick Recipients in the Mail Merge Task Window.

2.Click the Enter New List button.

3.Click Build.

4.Click New Entry to switch to the next record after you enter the details for the record.

5.Click OK in the New Address List dialog window.

4. Write steps in editing existing data records in Main Merge.

➔ The steps for editing an established data source include the following:
1. Select the USE Current LIST option in the SELECT RECIPIENTS portion.

2. There are two choices available—> Pick A VARIOUS LIST--> EDIT LIST
RECIPIENTS.

3. Select the EDIT RECIPIENTS LIST option. On the screen, the list you have built
opens. Click the SELECT A DIFFERENT LIST button if you choose to use a new list.

4. Click the name of the data source in the lower left-hand corner.

5. The EDIT option will be turned on. To make changes to the chart, click on EDIT.

6. When you have finished, click OK to make the changes in the list permanent. With
all the modifications contained in it, the list is saved.

5. How do you create a data source using Word table?

➔ Open the source database and pick the table or query that you want to use as the mail
merge data source in the Navigation pane.

On the External Data tab, click More in the Export group, and click Merge with
Microsoft Office Word.

It begins with the Microsoft Word Mail Merge Wizard.

Pick if you want an existing document or a new document to create a connection, and
then click OK.

If you want to connect to an existing document, locate and select the file in the Select
Microsoft Word Document dialog box, and then click Open.

The Word Begins. Word opens either the document you've mentioned or a new
document, depending on your preference.

Under Select Document Sort, in the Mail Merge pane, click Letters, and then click
Next: Start Document to proceed with step 2.

Click Next: Pick recipients in step 2.

You establish a link between the data source in Access and the Word document in
step 3. This connection is created automatically because you started the wizard from Access.
Note that Use an Existing List is chosen under Select Recipients, and the name of your data
source is shown under Use an Existing List.

If you want to connect to an existing document, locate and select the file in the Select
Microsoft Word Document dialog box, and then click Open.
The Word Begins. Word opens either the document you've mentioned or a new
document, depending on your preference.

Under Select Document Sort, in the Mail Merge pane, click Letters, and then click
Next: Start Document to proceed with step 2.

Click Next: Pick recipients in step 2.

You establish a link between the data source in Access and the Word document in step
3. This connection is created automatically because you started the wizard from Access. Note
that Use the existing list is selected under Select recipients, and the name of your data source
is shown under Use the existing list.

If you want to connect to an existing document, locate and select the file in the Select
Microsoft Word Document dialog box, and then click Open.

The Word Begins. Word opens either the document you have mentioned or a new
document, depending on your preference,

6. Write steps in using Excel worksheet as a data source for your Mail Merge.

➔ • Select File > New > Blank document in Word.

• On the Mailings tab, select Start Mail Merge in the Start Mail merge group, and
then select the form of merge that you want to run.
• Select Recipients > Use an existing list.

• Navigate to your Excel spreadsheet, then click Open.

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